HomeMy WebLinkAboutLT-2022-005-Gallery OneLT -2O22-OO5- GALLERY ON E
2022 LODGI NG TAX SERVICES AGREEMENT
BETWEEN KITTITAS COUNTY AND GALTERY ONE
This Contract, effective January 1,2022 is made and entered into by and between KITTITAS
COUNTY ("County"), acting as agent for and on behalf of the City of Ellensburg, a Washington
municipal corporation ("City"), a subdivision of the State of Washington, and GALLERY ONE
("Contracto r") for the 2022 Annual Marketing ("Event").
WHEREAS, the purpose of this Agreement is to provide for activities and expenditures
designed to increase tourism,
NOW THEREFORE, in consideration of the terms and conditions contained herein, or
attached and incorporated and made a part hereof, the County and the Contractor mutually agree
as follows:
Section 1. Scope of Work.
a. Contractor shall provide the services and staff described in its Application for Lodging Tax
Funds submitted to the Lodging Tax Advisory Committee, attached hereto as Exhibit "A"
which is attached hereto and incorporated herein by this reference.
b. Except as otherwise specifically provided in this Agreement, Contractor shall furnish the
following as required to perform the services, described in Paragraph (a) above, in accordance
with this Agreement: Personnel, labor and supervision; technical, professional and other
services. All such services, property and other items furnished or required to be furnished,
together with all other obligations performed, or required to be performed, by Contractor
under this Agreement are collectively referred to herein as "Services."
c. Contractor shall commence, perform and complete such Services in accordance with Exhibit
"8" which is attached hereto and incorporated herein by this reference.
Section 2. Payment.
a. As full compensation for satisfactory performance of the Contractor's Services, the County
agrees to pay Contractor the sum of sixteen thousand six hundred (S16,600.00) (City of
Ellensburg lodging tax funding).
b. Additional payment terms: The County will make payment to the Contractor only on a
reimbursement basis, as receipts/invoices for any items including marketing and/or
advertising are submitted to the County, not to exceed the sum of sixteen thousand six
hundred (S16,600.00) (City of Ellensburg lodging tax funding)
c. Services/Expenses that are reimbursed must be dated during the current year and final date
to submit reimbursements requests is January 15,2023 after this date funds lapse.
d. Requests for reimbursements must be submitted to:
Kittitas County Auditor
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f
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Attn: Auditor's Accounting
205 West 5th Ave - Suite 105
Ellensburg, WA 98926
auditorsaccounting@co.kittitas.wa. us
Reporting requirements of your events will be required on prescribed forms from the County
Auditor.
Contractor is eligible to claim reimbursement for the following items and amounts only:
Fees for visiting artists
Marketing support to advise on marketing content and activities
Paid marketing with cultural organizations, publications, and radio advertising
a
a
a
g. Contractor is not eligible to claim reimbursement for any items not listed in Section 2 (f) and
is further expressly denied funding for the following items as requested in the application as
defined in Section 1(a): No gift shop merchandise.
h. Contractors requesting reimbursement for event-specific expenses shall submit all claims as
no more than two reimbursement requests with supporting documentation at the conclusion
of the event.
l. Contractors must complete the Lodging Tax Reimbursement online training course provided
by the County Auditor's office prior to filing reimbursement claim. Requests for
reimbursement will not be accepted by the County Auditor prior to the training being
completed. The training may be found online at the Kittitas County Auditor's website at the
fo I lowing add ress: http ://www.co. kittitas.wa. us/a ud ito r/defa u lt.aspx
Section 3. Perform ance bv Contractor.
a. Contractor shall not (by contract, operation of law or otherwise) delegate or subcontract
performance of any Services to any other person or entity without the prior written consent
of the County and City. Any such delegation or subcontracting without the County's or City's
prior written consent shall be voidable at the County's or City's option.
b. Contractor shall at all times be an independent contractor and not an agent or representative
of the County or City with regard to performing the Services. Contractor shall not represent
that it is, or hold itself out as, an agent or representative of the County or City. ln no event
shall Contractor be authorized to enter into any Agreement or undertaking for or on behalf
of the County or City. lt is understood that the Contractor and the Contracto/s staff and
employees are not employees of the County or City and are not, therefore, entitled to any
benefits provided employees of the County or City.
c. Contractor shall comply with all applicable laws, ordinances, rules, regulations, orders,
licenses, permits, and other requirements, now or hereafter in effect, of any governmental
authority (including, but not limited to, such requirements as may be imposed upon the
County and applicable to Services). Contractor shall furnish such documents as may be
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required to effect or evidence such compliance. All laws, ordinances, rules, and orders
required to be incorporated into agreements of this character are incorporated into this
Agreement by this reference. Contractor agrees to obtain all required licenses and permits,
and further agrees to keep them in full force and effect during the term of this Agreement.
d. The County and the Contractor agree that in fulfilling the terms and conditions of this
Agreement neither shall discriminate on the basis of race, creed, color, national origin, age,
sex, marital status, or the presence of a physical, sensory, mental disability or any other
protected status recognized under local, state or federal law.
The Services shallat alltimes be subject to inspection by and approvalof the County or City,
but the County's or City's making (or failure or delay in making) such inspection or approval
shall not relieve Contractor of its responsibility to perform the Services in accord with this
Agreement, notwithstanding the County's or City's knowledge of defective or non-complying
performance, or the substantiality or ease of discovering the same. Contractor shall provide
the County or City with sufficient, safe, and proper facilities and equipment for such
inspection and free access to such facilities.
f. This contract is subject to review by any Federal or State auditor. Contractor shall promptly
furnish the County or City, or their designee, or such Federal or State auditor with such
information related to the Services as may be requested by the applicable governmental
entity. Contractor shall preserve and maintain all financial records and records relating to
performance of Services under this Agreement for six (6) years after contract termination.
For such duration after the County or City makes final payment of compensation due
hereunder, Contractor shall provide the County or City access to (and the County or City shall
have the right to examine, audit and copy, with or without notice) all of Contractor's books,
documents, papers and records related to the Services or this Agreement.
g. Contractor understands and acknowledges that Contractor is solely responsible for its own
reporting and accounting of all state, federal, social security, and local taxes, of every nature,
arising from Contractor's performance of this Agreement. All compensation received by the
Contractor will be reported to the lnternal Revenue Service at the end of the calendar year in
accord with the applicable IRS regulations.
Section 4. Release. Indemnitv, and Hold Harmless.
The County or City assumes no liability for the Contractor's actions under this Agreement. Contractor
releases and shall defend, indemnify, and hold harmless the County and the City, their officers and
employees, agents, representatives, attorneys and/or volunteers, from and against all claims, costs,
liabilities, damages, and expenses, (including, but not limited to, reasonable attorney fees) which
arise or may arise or be alleged to arise out of or by reason of this Agreement including:
Any fault, negligence, strict liability or product liability of Contractor in connection with the
Services for this Agreement;
Any lien asserted upon any property of the County or City in connection with the Services for
this Agreement;
Any failure of Contractor, or of the Services, to comply with any applicable law, ordinance,
a
a
a
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rule, regulation, order, license, permit and other requirement, now or hereafter in effect, of
any governmental authority; or
Any breach of or default under this Agreement by Contractor
Section 5. Compliance with Public Records Law.
a. ln compliance with Washington's public records law, the County will retain copies of any
documents associated with this Agreement, which may be required by law unless legally
exempt from such retention, for any applicable legally required retention period.
b. ln the event a public records request is made to the County or City for documents created in
relation to this Agreement, should legal uncertainty arise regarding the disclosability of any
documents under federal or state public records laws, the County or City shall provide notice
to Contractor pursuant to Washington's public records act, chapter 42.56 RCW, to allow
Contractor to seek a court injunction.
c. The County or City specifically shall not be liable to Contractor for the County's or City's
release under public records laws of any documents not otherwise exempt from disclosure
by trademark, copyright or other law.
Section 6. lndustrial lnsurance Waiver.
With respect to performance of this Agreement and as to any claims against the County or City, their
Additional lnsureds, officers, agents and employees, the Contractor expressly waives its immunity under
Title 51 of the Revised Code of Washington, the lndustrial lnsurance Act, for injuries to Contractor's
employees and agrees that the obligations to indemnifli, defend and hold harmless provided in this
Agreement extend to any claim brought by or on behalf of any employee of the Contractor. This waiver
is mutually negotiated by the parties to this Agreement.
Section 7. lnsuran and Endorsements.
a. The County may require through a request in writing that the Contractor provide the County
with a certificate, binder, or policy of liability insurance, acceptable to the County in an
amount specified by the County.
b. Such liability insurance shall be such as will protect Contractor, its employees, agents and
representatives, from all claims, losses, harm, costs, liabilities, damages and expenses arising
out of personal injury (including death) or property damage that may result from performance
of the Services or this Agreement, whether such performance is by Contractor or any of its
employees, agents or representatives.
c. Should the County require such liability insurance, the Contractor agrees to provide proof of
insurance prior to commencing performance of this Agreement.
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d. Copies of the County's written request and the insurance documents provided by Contractor
shall be attached to this Agreement and by this reference will be made part hereof.
e. Where insurance is requested by the County, all liability insurance policies shall be endorsed
to include the County and City as Additional lnsureds and shall stipulate that the insurance
afforded by the policies shall be primary insurance, and that any insurance, self-insured
retention, deductibles, or risk retention trusts maintained or participated in by the Parties
shall be excess and not contributory to any other insurance or self-insurance maintained by
the County or City. Contractor shall furnish the County a certificate of insurance with
Endorsement as evidence that the required policies are in full force and effect.
Sect ion 8. Termination.
The County may, by written notice thereof to Contractor, terminate this Agreement as to all or any
portion of the Services not yet performed, whether or not Contractor is in breach or default. Upon
receiving such notice of termination, Contractor shall, except as otherwise directed by the County,
immediately stop performing the Services to the extent specified in the notice. ln the event the
County terminates the Contractor's Services, the Contractor is obligated and hereby agrees to refund
to the County all monies paid for Services not yet rendered by the Contractor, if any, as of the date
of the notice of termination.
Section 9. Miscellaneous.
a. The City is not a party to this Agreement but is an intended third-party beneficiary of this
Agreement and to the extent set forth herein certain of its provisions are for the benefit of
the City and are enforceable by City in its own name and capacity as a Washington municipal
corporation.
b. Contractor shall not (by contract, operation of law or otherwise) assign this Agreement or any
right or interest in this Agreement without the County's prior written consent.
This Agreement embodies the entire Agreement between the County and Contractor, and
supersedes any and all prior oral or written communications, proposals, conditions, promises,
representations, or understandings regarding the Services. No change, amendment or
modification of any provision of this Agreement shall be valid unless set forth in a written
amendment to the Agreement signed by both parties.
d. Notice for any purpose under this Agreement, except service of process, shall be given by the
Contractor to the Kittitas County Commissioners and the Kittitas County Auditor, 205 W 5th Ave.
Ellensburg, WA 98925. For all purposes under this Agreement, any notice by the County to the
Contractor shall be given to the Contractor's address provided on the signature page. Notice
may be given by delivery or by depositing in the U.S. Mail, first class, postage prepaid, certified
mail, return receipt requested.
c
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The section and paragraph headings of this Agreement are for reference convenience only
and are not intended to restrict, affect or be of any weight in interpreting or construing the
provisions of such sections or paragraphs.
f. This Agreement may be executed in one or more counterparts and by facsimile, each of which
will be deemed an original, but all of which together will constitute one and the same
instrument.
g. Contractor warrants to the County that the individual signing on Contractor's behalf has the
requisite power and authority to enter into and to perform Contractor's obligations under
this Agreement. Contractor further warrants to the County that Contractor has made no
misrepresentation or misleading statement in connection with this Agreement, and is not in
violation of any applicable law, ordinance, or regulation the consequence of which will or may
materially affect Contractor's ability to perform its obligations under this Agreement.
h. lf any term or condition of this Agreement or the application thereof to any person(s) or
circumstances is held invalid, such invalidity shall not affect the other terms, conditions or
applications which can be given effect without the invalid term, condition or application. To this
end, the terms and conditions of this Agreement are declared severable.
The exclusive venue for any action brought to enforce this Agreement or any of its terms shall
be in Kittitas County, State of Washington.
The performance of this Agreement is subject to termination without liability by either party
upon the occurrence, or upon the prediction by the National Oceanic and Atmospheric
Administration, any other agency of the United States Government, or any agency of the
Government of the State of Washington of the occurrence of any circumstance beyond the
control of either party-including, without limitation, acts of God, war, acts of terrorism
within a fifty (50) mile radius of Kittitas County, government regulations, disaster,
pandemic/epidemic illness, strikes or threat of strikes (except that neither party may
terminate this Agreement for situations involving that party's own employees), civil disorder,
or curtailment of transportation facilities-to the extent that such circumstance makes it
illegal , impossible or economically impracticable for the parties to complete the duties and
mutual obligations agreed upon and imposed upon them herein. The ability to terminate this
Agreement without liability pursuant to this paragraph is conditioned upon delivery of written
notice from one party to the other within 10 days of such occurrence or upon delivery of
written notice from one party to the other within 24 hours of the receipt of notice of the
prediction of any of the above occurrences. To the extent feasible within the constraints
imposed by any event of the type described above, the parties agree that if the triggering
event is of apparently or likely transitory effect, the parties may negotiate such amendments
to the agreement that are mutually satisfactory and not otherwise contrary to law, including
but not limited to a change in the dates for completion of any portion or the entirety of this
agreement.
_2022 County Lodging Tax Funding Agreement Page 6
rT -2O22.O05- GALLERY ON E
KITTITAS COUNTY
D AS TO FORM:
coMMrssroNERs CONTRACTOR
ft\at\i ee:t ,tl .'-
Chair
rett ith, Commissioner
IPrint Name]t*
t:'] 2.Q
[Address]
{l}h -Li -'7L;Tz.t
utt t [Telephone]
,?o^9-
Clerk of the Board
Deputy Prosecuting Attorney
County Lodging Tdx Funding Agreement Page 7
EXhi brt "flu
CLTAC: Application for Lodging Tax Grant Funding
Grant Application
Workshop -2021*
Submittal lnstructions
& General
lnformation *
Did yorr altend lhe Gratri Application \i.iorkshop ' 2021 hosted by lhe Killitas Counly Chanl)er af Co[rr]erce?
,a Yes
.i No
*.' Yes,
I have read 3nd Understa.)d Submiltal lnstrucliorls and General lnlotflalion lor lhe 2a21 Loriging Tax Grani Futdinc
You are strongly encouraged to compose your responses to the questions of this form with a desktop text editor
and save your work, then copy and paste the information into the form. You may also save a draft by selecting the button
at the bottom of this page. When you do this you will be logged out and must log back in to coniinue. ln order to save a
draft you will need to provide an email add.es$ and a password" After completing ihe save draft, you will be redirected to
landing page containing a link to log back into the form. We suggest you save this link as a bookmark. The link will also be
sent to you in an email. For your convenience we have provided a word document version of the quesiions. Download it
here.
Organization lnformation
Name of Organization * Gallery one
Organization Address * streei Address
408 N Pearl St
Address l-ilre 2
Cjly
Ellensburg
Postal I Zip Code
98926
Upload Proof of
Organization Status*
Project Contact I nforrnation
Organization is a:*. . Business
q, Non-Profit
(Note: Please submit W-9 for business or IRS Designation Letter for non-profit.)
Click here to view sampie documents (redacted).
State r'Plovillce I Region
WA
Country
US
1.06M8GalleryOnelRS.pdf
Acceptable file fornals include: JPG, PDF or TIFF
,t";
First Name*
Last Name*
Monica
Miller
Phone Number*509-925-2670
- ..*tsmail director@gallery-one. org
Project or Event lnformation
ProjecVEvent Name* Annual Marketing
Service Categories
Event Dates
Start Dates*
1t1t2022
ProjecVEvent
Location *
New or Ongoing
ProjecVEvent? *
Amount of Funding
Requested *
Check all rategories that apply to this epplication
r,l Tourism prornotionlmarketing
: Operation of a special event designed to attract tourists
, Operation of a tourism related facility
I Other :
:
Event Bates
Please provide any specific dates, or range of dates, on which your event or project will be held. You may add as many
dates or date ranges as necessaty.
End Dates
1213112022
Gallery One and surrounding area
'.r Ongoing ProjectlEvent (More than four years in existence)
' , New Project/Eveni (Four or fewer years in existence)
$ 20000.00
ll you selected "Ongoing ProjecuEveni" above this amounl may not exceed 1 07o of the total expense budget of this
projecl.
Funding Request Max
Tourism Seasons*Fronr lhe lisl ilelow, lvhat season will your project enhance tourisrn? Select any which epply.
',r Year-round (January - December)
I Off Season {November - February)
, Shoulder Season (October or March - May)
High Season (June - September)
Application Questions: Part 1
Please answer each question completely, in the order listed, Please include any supporting data within the
response narrative.
1 | ProjecUEvent Description
Please provide a description of your projectlevent.
Response 1:
ProjecVEvent
Description *
Video Link
List of lntended Use of Funds*
Fees for visiting artists
Gallery One requests funds to support annual marketing efforts of our events,
exhibits, classes, and gift shop to self identified arts lovers, the cultural tourist, and
those who seek value added experiences to iheir time in Kittitas County. ln addition
to paid marketing opportunities such as sponsorships. advertising, fees for visiting
artist, and radio advertising, Gallery One would like to expand our marketing
capacity by contracting with a marketing professional to create content and direct
marketing decisions.
2500 charac{er li}nit
Please provide us litlk to a br iei video sunrmary of you organization's even{/project. You lvlUS'i be preserl ai lhe
Q&A meeting in Novernber to qualify ior ftrndjng.
https:1/youtu.be/rK6CQ 1 6feL0
Marketing support to advise on marketing content and
activities
Paid marketing with cultural organizations,
publications and radio advertising
2l Supporting Kitiitas County as a tourism destination
1. Away from their place of residence or busrness and staying overnight in paid accommodations:
2. To a place fifty miles or more away from their place of residence or business for the day or staying overnight;
3. or from another country or state outside of their place of residence or business.
You must provide the evidence utilized in determining your projections.
Response 2.1 *V,,fiy would tourisls lravel io Kiililr:s Courrty io altend yorir eventlactiviiyilacilily?
Gallery One is one of very few organizations in the state to offer the combination of
arts experiences that we do. Our exhibits feature nationally acclaimed artists
alongside emerging and regional artists. Our events are centered around art and
engagement and are fun ways to meet people and experience art. These events
range from adist receptions and talks, studio tours. to classes for all skill levels.
Additionally, our exhibit space and regionally focused gift shop is open six days a
week, including Sundays for visitors to enjoy. Despite reduced attendance Gallery
One has been a consistent tourist attractiorr.
From the Chamber of Commerce (2019)- Nearly 37 percent visited fKittitas County]
for an event with an additional 5 percent visiting for art and history specifically. and in
ranking the vacation-worthy features of Ellensburg, respondents ranked visiting
shops, museums and galleries in historic downtown were at ihe top of their list. In
2021 ,23,513 visitors clicked museums and galleries on the Chamber Tourism page.
On MyEllensburg.com, they had a 39.96% increase in users on ourMuseums and
Galleries page in 2020, showing traveler interest in this sector now more than ever.
Over the years we have learned about the impact of the cultural tourist (as per the
Dean Runyan report's average of 9200/ day in spending) and we seek to be a draw
to that market segment. The cultural lourist typically spends more and stays longer
ihan other type of U.S. traveler. The U.S. cultural traveler spends 60 percent more.
approximately $'1 ,319 per trip compared with $820 for domestic leisure travelers.
The cultural traveler also takes more trips ihan general U.S. travelers: 3.6 vs. 3.4
trips annually - Americans for the Arts
73 percent of Millennials "want to engage a destination's ads and cultural assets"-
the highest rated activity of importance. Cultural interesls also rate high in
importance for Baby Boomers (64.8 percent) and Gen Xers (67.8 percent). More
than two thirds of all Millennials also rated "authenticity" in experiences as extremely
important. Racially diverse and technologically savvy. the Millennial generation (born
1977-1994) - Americans for the Arts
According to the Travel lndustry Association of America, roughly eighty percent of
the 150,000.000+ adults who travel more than fifty miles frorr, their homes can be
considered "cultural tourists." Thirty percent of adults staie that specific ads or a
cultural or heritage event influence.
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Response 2.2*
Application Questions: Parl 2
Describe lh-- ptior srcc--ss of your eveltilaclivtty,'tacility
'n
allractios loLlrisis.
Prior to the pandemlc (March 2020- now), our annual attendance had been growing
on average 10o/o a leat. While individual events may have smaller audiences (Pecha
Kucha 130. average class size is 12, etc) colleciively overthe course of a year. our
record audience was in 2018 with approximately 29,302 visitors. Our strength is in
our diversity of offerings, our" consistent messaging and in our unique content.
Additionally, our ability to be open six days a week despite COVID restrictions. has
provided a consistent stop for tourists.
Data used to estimate our success is included in our methodology narrative below.
ln a recent Crosscut article by Brangien Davis I September 23,2021, Gallery One
was featured with Dick and Jane's Spot, well articulating the cultural tourist
perspective:
"Last weekend, I took a trip east of the mountains and stopped in Ellensburg, a town
I realized with some surprise that I had nevervisited. As with every road trip ltake, it
was a good reminder to get out of city limits more often. Among the beauiiful old
brick buildings lining the historic downtown I was happy to discover Gallery One. a
big airy space that in addition to main and mezzanine galleries includes a ceramics
studio and artisan gift shop.
The current show (closing Sept. 25) is an auction exhibit featuring a lively mix of
regionally made art. The items up for bid alerted me to several artists I wasn't
familiarwith, including Bellingham sculptor Doug McKee, whose hand-carved
skateboards are fanciful yet functional - the one on display looked like a caterpillar
with a Cheshire cat grin. I also learned about the two adists who'll be featured in the
upcoming show Air.nosi Home (Oct. i-30).
Seattle-based fabric artist Nina Vichayapai is creating plush felt miniature replicas of
everyday items. including houseplants, a kitchen timer, a Metro bus and a cup of
lvar's chowder. En masse. these items paint a personalized picture of domesticity -one that reflects homernaking as an immigrant. Wenatchee sculptor Natalie
Dotzauer is contributing a wall-spanning "sugar quilt," which from afar looks like a
traditional geomeiric pattern. but up close reveals a sweet sense-memory
constructed of sugar lumps and Royal icing on molasses-stained paper."
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3l lmpact
Response 3:
Measuring Results*
Describe how you will p.omole your evelrl,/activilyifacility lo attract tourists.
We will utilize social media, marketing to arts lovers with other arts organizations
and publications, and radio advertising to promote our events, exhibits, overall
brand, classes, and gift shop and invite artists from around the region who will draw
their spheres of influence and fans.
Our target audiences include self- identified arts lovers and cultural tourists. those
with a proven propensity to attend art exhibits and evenis but are not aware of
Gallery One. "l didn't know that there was an arts center in Ellensburg too, we
should go check out their studio tours!" The cultural tourist according to the 2018
Dean Runyan report averages $200/day in spending. This audience we will market
to through spheres of influence with exhibiting artisis as well as marketing with other
cultural organizations and publicaiions.
Our tertiary audience is comprised of those thai are not traveling for specific arts
experiences but do see art as a value added experience. "We love to iaste wine and
lalso heard thatthere are lots of galleries in Ellensburg." These are cultural tourists
that would likely listen to NWPB, aitend an arts event with a friend or need a
secondary activity while their partner is flyJishing, hiking or floating the Yakima
River.
Our programming will complement the Chamber's get outside marketing theme by
placing artists and experiences outside, ai Farmer's Markets, the Fairgrounds and
producing a Studio Tour with a focus on outdoor art.
Our internal marketing efforts include, postcard distribution to an average 700
monthly, newsletter distribution quarterly, our social media channels (YouTube,
Facebook, lnstagram) and our email newsletter with 3.429 subscribers and a 21o/o
open rate (higher than industry standard) in addition to local advertising.
2500 chararter linril
Application Questions. Part 3
4l Collaboration
lfyour organization collaborates or has created partnerships with other organizations, groups, or other events,
how is this accomplished?
4.1 Collaboration*
4.2 Promoting Local
*6UStness
NATIONAL -North American Reciprocal Museum Membership - Shared admission
for over 1200 museunrs across the country wwwnarmassociation.org -Common
Field- A National Membership Organization for Visual Arts Organizations
STATEWIDE - Member of Washington State Arts Alliance, Washington Museum
Association. lnspire WA & Upper Colunrbia Museum Association - Artist Trust
(Seattle based statewide organization) - Reciprocal membership benefrt -
Washington State Arts Commission - Staff serving as a Washington State Arts
Comnrissioner at four statewide meetings
COUNTY - Cascade Association of Museums and History membership - Chamber
of Commerce - Venue for community events such as Brewfest, event listings on
calendar, member of the Chamber, provide opporlunities for artists from the county
io exhibit work in the Kittitas County Show, host Artist Registry on www.gallery-
one.org of Kittitas Couniy artists, pronrote businesses and organizations in upper
county in auction catalog such as Suncadia, 509 Bakehouse. Pacific Crest Creatives
and others. This year we worked with the Fair to coordinate Artists in Action.
CITY -Ellensburg Downtown Association - Venue for many downtown events (Girls
Night Out), open late for certain events (Cocoa Stroll), participation in ad efiorts and
location for the Ellensburg Downtown Association Award - Communiiy organizations
- ln-person and flyer promotional opportunities. - Auction donations - Contributions
to auctions and events (Adult Activity Center, - Thorp Mill, Clymer Museum and
others) - Kittitas County Hrstorical Museum - Help build and promote walking tour of
pubf ic art - Ellensburg Arts Commission - First Friday participa nt - Jazz in the Valley
- Padicipating venue for performances - Clymer Museunr and Art Gallery - co-
produced Wine Tastlng Event - CWU Art and Design Dept - support Award and
exhibit of one student - - Hotel Windrow- facilitate art selection process for hotel
artwork - HopeSource- help develop call for art for new bus CWU Equity center-
partner with Dia de los Mue(os, host of the downtown sound systent, working with a
Task Force of EDA, Laughing Horse. Ellensburg Arts Commission, CWU. to create a
5-1 0 year Arts Plan for Ellensburg
2500 clraracler Jintil
Describe how you u/ill pranrole lodgirrg estalllishinelts. reslairrarts and busiress lacated in Kittitas Oounty
Gallery One provides both paid and free promotional opportunities to lodging
establishmerrts, restaurants, and business located in Kittitas County through the
following ways:
1. Provide a community billboard for businesses and nonprofits to promote
corrrnunity events
2. Links to many businesses, the Chamber and other resources on
http://www. gallery-one. org/visit-us/
3. Cross promotion on Facebook arrd lnstagram through following and liking of posts
3. Paid promotions are also available via exhibit and event sponsorships with logo
placement benefits. newsletter. and web recognition
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4.3 Host Hotel*ls {itere a host hotel for youf evenl or grarl f}iolect? ll yes. lisl th-^ holel
;No
o Yes. Hotel Windrow
5l Future Plans
Please explain what plans exist to allow this project to become self-sustaining. lnclude any plans for ticket sales,
event sponsors, and other cost-recovery models.
Future Plans*Gallery One produces a balanced operating budget every year. We are fortunate to
have diverse income streams to help balance any specific program or event
shortcoming. ln addrtion. we have built up a modesi reserve as a parachute. We
have done everything we can to not "cancel" events over the pandemic. but instead
reimagine them through a combination of in person and online offe[ings. Our events
and activiiies are covered through a combination of ticket sales. sponsorships,
volunteerism, and donations.
250C characler lintil
Application Questions'. Part 4
6l Additional lnformation
Provide any additional information which will assist the Lodging Tax Advisory Committee in evaluating your
project and its benefit to tourism.
COVID-19 lnformation lf you had a planned evenl in 2020 or 202'l lvlrether lhey were able to lake place or nol. plezlse .lescfllle a5y
lil.Lusse9 d, .J cltdll,:' 9-. you cypeilpit:-u.
Due to the pandemic. Gallery One has had to cancel, postpone or transition many
events and activities. Our response was to make sure that our community near and
far had access to the content by providing online versions of our exhibits. our
classes, our events and our gift shop. We responded in the following ways:
- create virtual learntng opportunities through zoom
- create "io-go" art kits with nraterials and instructions
- expand our online gift shop
- conduct PechaKucha events virtually
- change our benefit auction and event to a hybrid event
- hire a marketing experl to help push oLtt content virtually
- cancel, postpone or extend exhibits such as First Fridays. President's Dinner. Soup
Line, facility rentals, and studio tours
Some experiments have been better received than others but overall they have
increased our online presence and also to help generate some income for the
organization. PechaKucha while not profitable currently has over 3.000 views on
YouTube from around the globe.
We are very fortunate to have a brick and mortar location that can still welcome
visitors into our space offering access to our exhibits and classes in person.
With the support of Lodging Tax funds, we have worked tirelessly to make sure thal
our "brand" is not forgotten by our visitors near and far through the above efforts so
that Ellensburg is still known as a place to visit through marketing efforts.
..t;
You tnay trpload alry supporling doc(ments such as graphr. imaqes. diaqranls. ntarketi[{ fl]alerials. {rlc.
2022GalleryOne Supplemental Maierials.pdf 508.07K8
You are alior?red to subnlit up to 3 single }aQe (US Letter) doc{.rrents ir ,lpG. pDf: or alFa iormat
7l Previous Lodging Tax Grant lnformation
2500 characier limit
25110 cha.acter l,nrilAdditional lnformation
Supporting Documents
Previous Years
Awarded Lodging Tax
Grants *
Has your evellf received Lodging 'iax funds in ilrevious years?
. No, this event/project has noi previously received Lodging Tax Funding
; Yes, 1 year previous
,; Yes, 2 years previous
. Yes. 3 or more years previous
Overall Attendnace
Number of people travelling more than 50 miles for your event?
Past Actual* Projected *
2,853 5,220
Number of people traveling from outside WA State for your event?
Past Actual* Projected *
885 1,620
The number of overnight guests who stay in paid accommodations in Kittitas County
for your event
Past Actual* Projected *
125 180
Number of paid lodging room nights resulting from you eventlactivity/facility?
Past Actual* Projected *
250 270
Past Actual *
9,838
Prior Year Paid
Overnight Stay Data
Past Methodology*
Projected
Methodology*
Projected *
18,000
lt1 ad{liliotr to fleld above. you niay upload the evidence tg supporl lhe prior years' room/nighl informatiolt.
Gallery One Visitor Analytics Statistics from 2016 to '102.55K8
2421 .pdt
Yo! may upload up la three single pages (US Lellei of infoinraiioB. lf yor a single mulli-page docurrent. only lhe
fjrst lhree pages urill be considered. The follovring formats. will be accepted: JpG pDF or llFF
Vvhal nrethodology did you use lo calculate ihe 201 I actual [umbers?
,ir Direct Count (preferred)
' i lndirect Count
,lt Representative Survey
Vl lnformal Survey (preferred)
j/i Structured Estimate
Other
'
\iJhat nethodology will you use to calculate the upcontinq nunibers?
tl Direct Count (preferred.y
i i lndirect Count
,ri Representative Survey
,/-: lnformal Survey (preferred)
r? Structured Estimate
, i other I
Methodology
Narrative *
Application Questions: Part 5
Plezrse explain.
1. We add up each visit (taken at the front desk) to the gallery, our events, our
classes. h 2A20 we are projecting a total of 9,838 visits, a drastic reduction due to
COVID-19. For 2O22 we are optimistically hoping to double those numbers with a
"return to normal" with First Friday attendance, in person events, and the addition of
the studio tours. Projected 2022 altendance is 1 8,000.
2. We review our Facebook demographics and Google analytics to understand
where our visitors are from.
3- We review our membership and mailing list and see where they are from
4. We review a sample survey from the front desk that asks where visitors are from
for the month of Septerr-rber.
5. We compare the percentages of those from inside the county, out of the county.
and out of lhe state. See atlachment.
6. We detennine an average percentage of those from out of the state and out of the
county and apply that to the overall number of visits.
Out of state average of all numbers is g% plus out of county average is 29% totalling
38% out of Kittitas County.
7. We multiply our projection of visits by these numbers. Our projection for 2022 is
18,000 x .09= 162 Out of staie visitors '1 8000 x .29 = 5220 out of county visitors
totalling 5382
8. We make a modest assumplion that 1 out of 30 of these 5382 visitors (out of state
plus out of county) will pay for lodging for 1.5 nights average. (270 overnight stays)
We have been using the same methodology since 2014
Case study: Visiting Wenatchee adist Natalie Dotzauer stayed the night with her
family for one night to install the exhibit. one week later, they siayed two nights at
the Hotel Windrow for the First Friday weekend. Their family from Tacoma drove
over and also stayed at the Wrndrow for one night. One visiting artisi resulted in four
known overnight paid stays.
2500 characle. litrril
8l Funding
Does your organization have, or have you applied for, grant funding from other sources? lf not, why not? lf yes, please list
the funding you have for the project. including any volunteer and in-kind sources in Question 9l Project Budget
Overview.
Funding sources and amounts which have not yei been secured will be listed separately, in the field(s) directly below.
Finally. what changes would occur if the project couldn't be funded?
Other Funding *Does yolrr organizalion have. or have you applie.l for fulrdisg froilt "liter sources?
o Yes No
Funding for which you have applied but not yet secured
Funding Source
Ellensburg Arts Commission
Amount
$ 2,500.00
National Endowment for the Arts
Funding Shortfalls*
Matching Funds
Percentage
Verification of ln-kind
Contributions
Budget Year
Edit if necessary 2019
Past Actual 3
LTAC Grant Funding $ 15,000.00
All Other Revenues
$ 25,000.00
V\trat.ihanges laill i)e rtade if fllndincl lot yo.it t.lqLl--st is !lot rvitilaltle or teco'}ltended?
lf our request is not recommended, we will still be able to provide our core offerings-
We will remajn open and free to the public, we will continue to offer classes and
events such as the studio tours, and our exhibition schedule will renrain the same.
We will scale back our efforls to bring artists to the cotxmunity for workshops.
reduce the nurnber of adworks available in the exhibits. and reduce social media
markeiing efforts beyond 50 miles.
2500 character limil.
2350.00
/o
Th,s ileld vrill arilo lill vrith the c.} rec! perce|tage hased en yoil. ;ltpirl 1o budilel seciicn belolv.
9l Project Budget Overview
Please complete budget for this project/proposal. lf your agency operates independently of this project application it may
not be necessary to submit the entire agency budget. You must submit a budget which specifically pertains to the
projectlevent for which you are requesting funding and adheres to the basic budget format shown below
The budget must include anticipated revenues, expenditures. and any potential profit or loss. For projectslevents which are
ongoing for more than one (1) year, please also submit actuals from the previous three (3) years of operations (neecl not
be consecutive) for the projectlproposal if applicable.
For any claimed in-kind contributions valued at $500 or more and related to marketing/advertising, you must
submit verifying documentation which assures the contribution will be provided. For instance. if you are claiming in-
kind contributions in the form of advertising match, a binding contract itemizing the matching value and obligating each
party must be provided.
ATTENTION: ln an effort to allow an adequate level of flexibility for all applicants, not all fields in the budget portion are
required to be filled before this form is submitted. Providing all applicable data is your responsibility, failure to do so
will potentially jeopardize your application's chance for review
ao. any tlain.jd it]-kilr{l corhiltuliotrs valiled al S500 o. nlore and reiurtcrl la nt.}keiiIg]adverlisi'tg. you 'r11st slbrtil
venfyiilq ililc.rnentalion yrhich asrures the cortribolion $rill be provided.
2020 2021 2022
Revenues From Consolidated Lodging Tax Grant
Account Name
Classes- All
D o n atio ns/M em bers
hips
Events
Exhibit
Past Actual 3
$ 87261.00
$ 64119.00
$ 1 03244.00
$ 21040.00
Past Actual 2
$ 13,320.00
Past Actual 2
$ 49272.00
$ 85954.00
$ 77792.00
$ 15052.00
PastActual 1
$ 10,000.00
PastActual 1
$ 75000.00
$ 75000.00
$ 96900.00
$ 12600.00
Projected
$ 20,000.00
Projected
$ 85000.00
$ 75000.00
$ 100000.00
$ 15000.00
ln-Kind Contributions (except volunteerism)
Special Project
Sales
Grants
ppp
Account Name
in-kind
Expenses
Account Name
Gen Advertising
Bank Fees
Classes- All
Event and Exhibit
insurance
license and permits
membership
payroll
postage
professional devo
and fees
special projects
rental
maintenance
retail
supplies
$ 15748.00
$ 143946.00
$ 8338.00
$ 0.00
Past Actual 3
$ 5800.00
Past Actual 3
$ 3889.00
$ 10881.00
$ 25087.00
$ 49573.00
$ 5102.00
$ 461.00
$ 2506.00
$ 192242.00
$ 1602.00
$ 12982.00
$ 14386.00
$ 80.00
$ 973s.00
$ 3943.00
$ 1'1699.00
$ 4000.00
$ 135327.00
$ 41551.00
$ 36475.00
Past Actual 2
$ 19154.00
Past Actual 2
$ 3860.00
$ 1'1364.00
$ 19844.00
$ 36552.00
$ 4325.00
$ 576.00
$ 2736.00
$ 126734.00
$ 1231.00
$ 10959.00
$ 1063.00
$ 0,00
$ 12834.00
$ 2456.00
$ 8742.00
$ 850.00
$ 141000.00
$ 20157.00
$ 38747.00
Past Actual 1
$ 15000.00
$ 0.00
$ 150000.00
$ 30000.00
$ 0.00
Contributions of Volunieer Time
Past Actual 3 Past Actual 2
Number of Hours 852 1,256
Past Actual 2
$ 477897.00
PastActual 1
2,348
PastActual 1
$ 485254.00
Projected
$ 15000.00
Projected
2,348
Projected
$ 557012.00
Projected
$ 8000.00
$ 12000.00
$ 28000.00
$ 35000.00
$ 4500.00
$ 520.00
$ 2600.00
$ 245000.00
$ 1500.00
$ 16300.00
$ 0.00
$ 500.00
$ 15000.00
$ 2500.00
$ 8000.00
Evidence of Volunteer
Contributions *
Calculated Value of
Projected Volunteer
Time
Past Actual 3
Revenue Totals $ 464496.00
Please upload a single file which oilers evidence in s{.tppod oi the prolected volun{eer hours.
Gallery One volunteer hour projections2O2l.pdf 190.67K8
$ 67,012.00
Past Actual 1
$ 8000.00
$ 9000.00
$ 22000.00
$ 33420.00
$ 4500.00
$ 520.00
$ 2600.00
$ 192579.00
$ 1500.00
$ 16300.00
$ 850.00
$ 0.00
$ 13000.00
$ 3250.00
$ 8700.00
taxes
utlities
cocs
grants
PPP
$ 3369.00
$ 13701.00
$ 88'188.00
$ 8300.00
$
$ 3012.00
$ 15654.00
$ 81845.00
$ 41551.00
$ 36475.00
Past Actual 2
$ 421813.00
Past Actual 2
$ 56084.00
$ 3620.00
$ 20950.00
$ 85550.00
$ 20157.00
$ 38747.00
Past Actual 1
$ 485243.00
PastActual 1
$ 11 .00
$ 3620.00
$ 22000.00
$ 90000.00
$ 30000.00
$ 0.00
Projected
$ 525040.00
Projected
$ 31372.00
Past Actual 3
Expense Totals $ 457724.00
Profit & Loss
Past Actual 3
$ 6772.00
Application Certification
The applicant here certifies and affirms: 1. That it does not now, nor will it during the performance of any contract arising
from this application, unlawfully discriminate against any employee, applicant for employment, client, customer, or oiher
person who might benefit from said contract, by reason of age, race, color, ethnicity. sex, religion, military status, sexual
orientation, creed, place of birth, or disabiliiy; 2. That it will abide by all relevant local, state and federal laws and
reguiations and; 3. That it has read the information contained in the lnstructions on pages 1 and 2 and understands and
will comply with all provisions thereof.
Certified by:
*vmd;ear#a.t
Name*
Applicant's Title *
Monica Miller
Director
U'vt f \o-t
liZ,oo z rrr
lnternal Re'ren ue Senrice
Date: June 19,2000
1-^ti^--.,--^
qoa',i N Fea;"i
n-iiensc.;-:. ",r\i 98926 -3': i2
Department of the Treasury
P. O. Box 2508
Cincinnati, OH 45201
Person to Contact;
Ms Smith #31-07262
Cuslomer Service Representative
Toll Free Telephone Number:
8:00 a,m, to 9:30 p.m. EST
877-B2g-55A0
Fax Number:
513-263-3756
Federal ldentification Number:
91-0850195
leai Sir cr lvladam
This ieiter is in response to your telephone requesi on June 19, 2000 for a copy of your organization's
Ceterrnination ietter. This leiterr,vill take the place cf the copy you requested.
Cur reccrds indicate ihat a determinaiicn letier issued in February 1971 granted your organization exempiion
fi'or.illederal incomeiaxundersection50l(c)(3)ofthelntei'nal RevenueCode. Thatletterisstill ineffeci.
3aseo on rniormarion subseqUently submiited. i,ve classified yoirr oi'ganizaiion as one that is not a pi'itraie
ioundaticn,"yithin ihe meaning or secticn 509(a) oithe Code because itis an organizalion described in
sect:on 5i9ra)i2r
Tris class;fica:icn ivas based on ihe assumpiion ihai youf organization's operations would continue as siaied
rn the aOpiicaiion. if your organizatron's sources cf suopoi-t, or its character. method of operations, or
oriposes nave changai please lei -is rncvv sc ,re can consider'ile effect cf the change on ine exempt
siaids aic ior-lnca'r.ion status of your organizaticn
Ycur ci-ganization is requrred to iile Form 99C. Retur-n oi Crganizaticn Exenrpt frorn lnccme Tax, only ii tts
grossreceiptseachyeararenormallymo{-ethan525,000. lfareiurnisrequired,iimustbefiledbythel5th
day of lhe fiftl't month aiier the end ci the organrzation's annual acccuniing period. The iaw inrposes a
penalty cf S2O a day up to a maximurn ci S'iC,COC '{vnen a retLrrn is filed late, unless there is reasonable
cause ;oi ihe deiav.
All exemgi organizaticns (unless specifically excluded) are liable for taxes under the Federal lnsurance
Ccntrrbutions Act (social security taxes) on remuneration of $100 or more paid to each employee during a
ca;endar 5,ear. Ycur organizairon is not liabie ior the iax imposed under the Federal Unemployment Tax Act
(F'JTAr.
Organizations that are not private fcundations are not subject to the excise taxes under Chapter 42 of the
Code. Howerier, these organizations are not automatically exempt from cther federal excise taxes.
Donors nray deduct contributions to your organizalion as prcvided in sectio n 170 of the Code. Bequests,
iegacies. devises, transfers, or gifts to your olganizaiion oi'ior its use are deductible for iederal estate and
gift tax purpases ii they meet ihe applicable prcvisions of sections 2055, 2106, and 2522 of the Code.
Gallery One volunteer hour projections evidence from 2021-
Event Estimated
12 Board Meetings x 20x2hrs 480
36 committee meetings x 5 xlhr 180
Paint Ellensburg L48
Planter Sale 80
Wine in the Valley 120
Exhibit lnstallation 10 x 20 200
GeneralSupport 2O/mo 240
Teen art apprentice help L0hrs/wk x 40 400
Building projects- floor, courtyard, clean 200
CWU lnterns L0hrs/wk x 30 300
TOTAL :2348
528.5a/hr according to https://independentsector.org/value-of-volunteer-time-202L/
Volunteer Log for January 24-March 7. Does not include board member, intern or volunteer hours for
Art After School.
Date Hours Namo Volunteer.rob
3t la).*! (,tu.1 r "S
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Gallery One Visitor Analytics Statistics fro m 2OLG to 2O2LtMailfng ListKittitas County0 utsitje Kittitsg Ccu ntyOut of StateFacebook Likes (ststs top 24)Kitiitas County0 utsile KittitEs Cou fl tyOut of Stater CountryillernbersKiftitas County0utslle Kittitas County'Out of StateJ CountryVisits from toplocationslKittitf,s CountyOut3ije Kittitss CountyOut of $tateYoutube SubscribersVisitor SurveyKittita8 County0 utside Kittitas Cou ntyI out cf stats. c0untry2016%2017OIto2018otlDotTO2019%2A2D%elzelmzt259915175151231vga404841lt)Igfi)4550232432356%JJrcr.1%609638%2o/o809618016z%44%3L6l9o/o25281 35946932ffi1296751il4131-1,0795824S33743936206s8%31"%11,%22%increi61}6359.6^oJJlO78,062L%L%51%39%LtVo2942!l140610<7t-22913437A7q?o4I8611974748753767105416s%26-%9%43471082041596TYo5039t1ac qa1 121341t5291 06911982E?5.0740281'144414st/1 9366,{%2*/o8q.tincrease10%16%1 S9t2324I 0067Cn?1s;.2'1 10?130357zlIISN1 83u64%28.'65r%5%31C{c,sa441.{1 0162050911?321853ou/959'lts370s73286366l rEC64%269t43%5'1n/oTfola:1"'t4?%lAo/o].:98/or.r"%elL-elx/zfrzt3711025960%3s%s%sl+el23lmLZ1731L72710840s/1+el10/1e60o,.630%10%201316767zzntl zob3seorsl 201420162s480201729302201824955zozol 201e%661 2s732x)2r9838X)22 proiectedffi"{mVisits To GallOne% Kittitas% Outside Kittitas Co62%29%9|d% out of statey'Cou
Gallery One 2022 Draft Exhibit, Event Schedule, Areas Represented
Highlights include outdoor activities and demonstrations at the Fair, the
Farmers Markets, Kittitas County Studio Tour, Group Shows from Yakima
and Missoula, MT, and a National Call to Artists
Average attendance of First Friday= 350, pre-pandemic, currently 200, highest reaching 798
Average monthly visitor = 1100 pre-pandemic, currently 706
Adult classes= 10 per class x 120 classes= 1200
Exhibit/ Events Sample lmage Areas represented
Jan/ Feb. Sam Fisher and Annual
Members Show. First Friday. Pecha Kucha - Virtual. Classes
20% of members
are from outside of
Kittitas County
Feb/ March. All Mujeres- Latinx Women. First Friday. Classes
Group show
featurng mainly
artists from Yakima
county
April. National Call. First Friday. Classes
National callfor
artists juried by
celbrated artist
Jane Kim
May-June. Open exhibit of Kittitas County
artists. Meet the artists. Studio Tour OUTSIDE. Artists in Action at the market. Classes
Kittitas County
artists will draw
friends and family
from outside the
region
June- July. Ceramics artists of Missoulao Artists in Action. Classes
:rxoii
1 l,!
'tl
;{lr
Ceramics exhibit
from Missoula, MT
August
a
a
a
a
a
Group show from PNW artists
Ryan and Laura Wise
Meet the Artist
Pecha Kucha
Classes
Ittr Curator from Tri-
Cities and artists
from the PNW
September
. Paint Ellensburg hybrid. First Friday. Artists in Action at the Fair
SepU Oct. Maria Cristalli and Andy
McConnell
r Meet the Artists
Bellingham and Cle
Elum artist
Nov/Dec. Holiday exhibit. Studio Sale
Artists from PNW
GIFTS.ART. CLASSES
Sample Print Ad (not to scale)
ctilInAt
lYASiltIBr0[
e
a
c@tEa
Quarterly newsletter showing a sample of events and classes for FALL 2021
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ART AFTER SCI.NOSL
Exhibit "8"
Guidelines and Requirements for
Expenditure Reimbursements from Lodging Tax
Section 1. Brandine
Contractors who have been approved to utilize grant awards for advertising expenditures must
incorporate Kittitas County and the appropriate City of Cle Elum, Ellensburg, or Roslyn tourism
information as follows:
A. Websites and Social Media Sites must include the County's and appropriate City's tourism
website logo or URL with an operational link to the site(s). The URL landing page must use the
correct logos and have a link to centralwashingtonoutdoor.com. Contractors must either keep
the landing page active until time of reimbursement or use a screen capture for full
reimbursement. (lf you are using a live logo asthe linkto CWO, please ensure the hyperlink is
shown in the screen capture). The logo must be displayed on the contractor's home page, it
must be sized no smaller than% inch in height and must be surrounded by appropriate white
space to allow easy recognition and legibility. Contractors shall not change the logo(s) in color or
appearance.
B. Print Advertising and Online Display Advertising of all types (including but not limited to
newspaper, periodicals, flyers, posters, billboards, direct mail, e-newsletters, third-party
websites, streaming displays, social media etc.) must include the County's and appropriate
City's tourism website logo (or URL with a one-click away operational hyperlink). The URL
landing page must use the correct logos and have a link to centralwashingtonoutdoor.com.
Contractors must either keep the landing page active until time of reimbursement or use a
screen capture for full reimbursement. (lf you are using a live logo as the link to CWO, please
ensure the hyperlink is shown in the screen capture). The logo must be sized no smaller than %
inch in height and must be surrounded by appropriate white space to allow easy recognition and
legibility. Contractors shall not change the logo(s) in color or appearance.
C. Video Advertising of all types (including but not limited to television, online, electronic kiosks,
motion billboards, etc.) must include the County's and appropriate City's tourism website logo.
The logo must be sized no smaller than% inch in height, and must be surrounded by appropriate
white space to allow easy recognition and legibility. Contractors shall not change the logo(s) in
color or appearance.
All logos and website information may be obtained by contacting the Director of Tourism, Kittitas
County Chamber of Commerce.
Section 2. Advertising Reimbursements
Contractors seeking reimbursement from Lodging Tax Funds for advertising expenditures must adhere
to the following guidelines and requirements for each type of advertising media utilized.
A. Print Advertisins:
1'. Print advertising placed with any media provider which operates exclusively outside of
Kittitas County may be reimbursed aILOO% of the cost, including any production costs. To
operate exclusively outside of Kittitas County, the provider must not be physically located in
the County and/or not distribute any media within the County.
2. Print advertising placed with any media provider which operates inside Kittitas County may
be reimbursed as follows:
a. For date-specific events, advertising the day of the event and up to 10 days prior to
the event may be reimbursed atIOO% of the cost, including any production costs.
b. For seasonal or year-round events, or for date-specific events outside of the time-
frame in Section 2 A, (2)(a) above, advertising reimbursement requests must include a
statement from the media provider specifying the percentage distribution to areas
outside of Kittitas County. Reimbursements will be allowed for the amount distributed
outside of Kittitas County, including any production costs.
B. Television Advertising:
t. Television advertising placed with any media provider outside the Yakima/Kittitas DMA will
be reimbursed at L00% of the cost, including any production cost.
2. Television advertising placed with any media provider inside the Yakima /Kittitas DMA will
be reimbursed as follows:
a. For date-specific events, advertising the day of the event and up to 7 days prior to
the event may be reimbursed at IOO% of the cost, including any production costs.
b. For seasonal or year-round events, or for date-specific events outside of the time-
frame in Section 28,2(a) above, advertising may be reimbursed at the rate of TOYoof
the total cost, including any production costs.
C. Online Advertising:
L. Online advertising and promotion may be reimbursed at 100% of the cost, including any
production cost.
2. Streamed media (radio, television, other) requests for reimbursement must include a
statement from the media provider specifying the percentage of recipients which are
outside of Kittitas County. Reimbursements will be allowed for the percentage distributed
outside of Kittitas County, including any production costs.
D. Direct Mail
L. Direct mail advertising may be reimbursed at 100% of the cost, including any production
cost, for each item mailed or shipped to a destination outside of Kittitas County. ln order to
receive reimbursement, a list of the addresses and a signed statement from the contractor
that the list is accurate, or other proof of delivery, must be provided along with other
req uired documentation.
E. Flvers/Posters:
1. Flyers or posters which are placed outside of Kittitas County may be reimbursed at IOO% of
the cost, including any production cost. ln order to receive reimbursement, a list of the
locations where flyers or posters were posted outside of Kittitas County, a signed statement
from the contractor that the list is accurate and a copy of the poster/flyer must be provided
along with other required documentation.
2. Banners which are placed inside of Kittitas County may be reimbursed atTOO% of the cost,
including any production costs. ln order to receive reimbursement, the banner cannot list a
specified date or location. Request can only be made one time.
3. Signage (site layout use only) which are placed inside of the venue/facility of the event may
be reimbursed at 100% of the cost, including any production costs. ln order to receive
reimbursement, the signage cannot list specified date or location. Request can only be
made one time. (i.e. ADA Parking /Parking, Loading Zone, Evacuation Route, Bathrooms, and
Stage locations)
F. Radio rtisins:
1. Radio advertising placed with any media provider located outside of Kittitas County may be
reimbursed aI1,OO% of the cost, including any production cost.
2. Radio advertising placed with any media provider located inside of Kittitas County may be
reimbursed as follows:
a. For date-specific events, advertising the day of the event and up to 7 days prior to
the event may be reimbursed attOO% of the cost, including any production cost.
b. For seasonal or year-round events, or for date-specific events outside of the time-
frame in Section 2 F,2(a) above, advertising may be reimbursed at the rate of 30% of
the total cost, including any production costs.
G. Opetation Reimbursement
1. Operation costs may be reimbursed lOO% of the paid invoice cost. ln order to receive
reimbursement operations invoice must an approved cost from the Consolidated Lodging
Tax committee members list. lnvoice provided must include notation of payment with proof
of payment.
2. Mileage reimbursements that are outside of 50 miles of Kittitas County may be reimbursed
at LOO% of cost. ln order to receive reimbursement, a signed statement from the receiver
along with other required documentation. Mileage reimbursement subject to IRS mileage
reimbursement rates which may change annually.
3. ltems not eligible for reimbursement:
a. Salaries of employees
b. Capitol purchases- any item with 3+ years life and over 55,000.c. Licenses, permits, insurance, or credit card fees