HomeMy WebLinkAboutLT-2022-004-Cle Elum Downtown AssociationLT -2O22.OO4-CLE ELUM DOWNTOWN ASSOCIATION
2022 LODGI NG TAX SERVICES AG REEMENT
BETWEEN KITTITAS COUNTY AND THE CLE ELUM DOWNTOWN ASSOCIATION
This Contract, effective January L,2022 is made and entered into by and between KITTITAS
COUNTY ("County"), a subdivision of the State of Washington, and the CLE ELUM DOWNTOWN
ASSOCIATION ("Contractor"), for the 2022 Annual Marketing (,,Event,,).
WHEREAS, the purpose of this Agreement is to provide for activities and expenditures
designed to increase tourism,
NOW THEREFORE, in consideration of the terms and conditions contained herein, or
attached and incorporated and made a part hereof, the County and the Contractor mutually agree
as follows:
Section 1.of Work.
a' Contractor shall provide the services and staff described in its Application for Lodging Tax
Funds submitted to the Lodging Tax Advisory Committee, attached hereto as Exhibit ,,A,,
which is attached hereto and incorporated herein by this reference.
b' Except as otherwise specifically provided in this Agreement, Contractor shall furnish the
following as required to perform the services, described in Paragraph (a) above, in
accordance with this Agreement: Personnel, labor and supervision; technical, professional
and other services. All such services, property and other items furnished or required to be
furnished, together with all other obligations performed, or required to be performed, by
Contractor under this Agreement are collectively referred to herein as "Services."
c. Contractor shall commence, perform, and complete such Services in accordance with
Exhibit "8" which is attached hereto and incorporated herein by this reference.
Section 2. Pavment.
a. As full compensation for satisfactory performance of the Contractor's Services, the County
agrees to pay Contractor the sum of fourteen thousand six hundred dollars (S14,600.00)
($9,128.87 City of Cle Elum lodging tax funding, Ss,qlttz Kittitas Co. lodging tax funding).
b. Additional payment terms: The County will make payment to the Contractor only on a
reimbursement basis, as receipts/invoices for any items including marketing and/or
advertising are submitted to the County, not to exceed the sum of fourteen thousand six
hundred dollars (514,600.00) (59,128.87 City of Cle Elum lodging tax funding, 55,471.13
Kittitas Co. lodging tax funding).
c. Services/Expenses that are reimbursed must be dated during the current year and final date
to submit reimbursements requests is January 15,2023 after this date funds lapse.
d. Requests for reimbursements must be submitted to:
Kittitas County Auditor
2022 County Lodging Tox Funding Agreement Page 7
LT -2022-OO4-CLE ELU M DOWNTOWN ASSOCIATION
Attn: Auditor's Accounting
205 West 5th Ave - Suite 1"05
Ellensburg, WA 98926
a ud itorsaccou nting@co.kittitas.wa.us
e Reporting requirements of your events will be required on prescribed forms from the
County Auditor.
f . Contractor is eligible to claim reimbursement for the following items and amounts only:
o Employee Travel & Training
o Social Media / Online Marketing
o Print Advertising
r Venue lmage Promo
o TV and Radio Advertising
o Computer Maintenance Expense
o lT Support
r Facility Hire (rental, sound systems, two-way radios, etc.
o Volunteer Training
r Speaker and Talent Fee
o PPE (sanitizer, portable restrooms, handwashing
o stations, masks, etc.
o website branding
. Transport (equipment transport & hire of busses)
g. Contractor is not eligible to claim reimbursement for any items not listed in Section 2 (f) and
is further expressly denied funding for the following items as requested in the application as
defined in Section 1(a): N/A
h. Contractors requesting reimbursement for event-specific expenses shall submit all claims as
no more than two reimbursement requests with supporting documentation.
Contractors must complete the Lodging Tax Reimbursement online training course provided
by the County Auditor's office prior to filing reimbursement claim. Requests for
reimbursement will not be accepted by the County Auditor prior to the training being
completed. The training may be found online at the Kittitas County Auditor's website at the
fo I lowi ng add ress: http ://www.co. kittitas.wa. us/a ud itor/defa u lt.aspx
Section 3. Perform ance bv Contractor.
Contractor shall not (by contract, operation of law or otherwise) delegate or subcontract
performance of any Services to any other person or entity without the prior written consent
of the County. Any such delegation or subcontracting without the County's prior written
consent shall be voidable at the County's option.
b. Contractor shall at all times be an independent contractor and not an agent or representa-
tive of the County with regard to performing the Services. Contractor shall not represent
a
2O22 County Lodging Tax Funding Agreement Page 2
LT -2O22.0O4-CLE ELU M DOWNTOWN ASSOCIATI ON
that it is, or hold itself out as, an agent or representative of the County. ln no event shall
Contractor be authorized to enter into any Agreement or undertaking for or on behalf of the
County. lt is understood that the Contractor and the Contractor's staff and employees are
not employees of the County and are not, therefore, entitled to any benefits provided
employees of the County.
c. Contractor shall comply with all applicable laws, ordinances, rules, regulations, orders,
licenses, permits, and other requirements, now or hereafter in effect, of any governmental
authority (including, but not limited to, such requirements as may be imposed upon the
County and applicable to Services). Contractor shall furnish such documents as may be
required to effect or evidence such compliance. All laws, ordinances, rules, and orders
required to be incorporated into agreements of this character are incorporated into this
Agreement by this reference. Contractor agrees to obtain all required licenses and permits,
and further agrees to keep them in full force and effect during the term of this Agreement.d. The County and the Contractor agree that in fulfilling the terms and conditions of this
Agreement neither shall discriminate on the basis of race, creed, color, national origin, age,
sex, marital status, or the presence of a physical, sensory, or mental handicap.
e The Services shall at all times be subject to inspection by and approval of the County, but
the County's making (or failure or delay in making) such inspection or approval shall not
relieve Contractor of its responsibility to perform the Services in accord with this
Agreement, notwithstanding the County's knowledge of defective or non-complying
performance, or the substantiality or ease of discovering the same. Contractor shall provide
the County with sufficient, safe, and proper facilities and equipment for such inspection and
free access to such facilities.
f. This contract is subject to review by any Federal or State auditor. Contractor shall promptly
furnish the County or its designee, or such Federal or State auditor with such information
related to the Services as may be requested by the applicable governmental entity.
Contractor shall preserve and maintain all financial records and records relating to
performance of Services under this Agreement for six (6) years after contract termination.
For such duration after the County makes final payment of compensation due hereunder,
Contractor shall provide the County access to (and the County shall have the right to
examine, audit and copy, with or without notice) all of Contractor's books, documents,
papers and records related to the Services or this Agreement.
g. Contractor understands and acknowledges that Contractor is solely responsible for its own
reporting and accounting of all state, federal, social security, and local taxes, of every nature,
arising from Contractor's performance of this Agreement. All compensation received by the
Contractorwill be reported to the lnternal Revenue Service at the end of the calendaryear in
accord with the applicable IRS regulations.
Section 4. Release, lndemnitv. and Hold Harmless.
The County assumes no liability for the Contractor's actions under this Agreement. Contractor
releases and shall defend, indemnify, and hold harmless the County, its officers and employees,
agents, representatives, attorneys and/or volunteers, from and against all claims, costs, liabilities,
damages, and expenses, (including, but not limited to, reasonable attorney fees) which arise or
may arise or be alleged to arise out of or by reason of this Agreement including:
2022 County Lodging Tax Funding Agreement Page 3
LT.2O22-OO4-CLE ELU M DOWNTOWN ASSOCIATION
Any fault, negligence, strict liability or product liability of Contractor in connection with the
Services for this Agreement;
Any lien asserted upon any property of the County in connection with the Services for this
Agreement;
Any failure of Contractor, or of the Services, to comply with any applicable law, ordinance,
rule, regulation, order, license, permit and other requirement, now or hereafter in effect, of
any governmental authority; or
a Any breach of or default under this Agreement by Contractor
Section 5 iance with Public Records Law.
ln compliance with Washington's public records law, the County will retain copies of any
documents associated with this Agreement, which may be required by law unless legally
exempt from such retention, for any applicable legally required retention period.
b. ln the event a public records request is made to the County for documents created in
relation to this Agreement, should legal uncertainty arise regarding the disclosability of any
documents under federal or state public records laws, the County shall provide notice to
Contractor pursuant to Washington's public records act, chapter 42.56 RCW, to allow
Contractor to seek a court injunction.
The County specifically shall not be liable to Contractor for the County's release under public
records laws of any documents not protected by trademark, copyright or other law.
Section 5. Industrial lnsurance Waiver.
With respect to performance of this Agreement and as to any claims against the County, its Additional
lnsureds, officers, agents and employees, the Contractor expressly waives its immunity under Title 5L
of the Revised Code of Washington, the lndustrial lnsurance Act, for injuries to Contractor's employees
and agrees that the obligations to indemnifiT, defend and hold harmless provided in this Agreement
extend to any claim brought by or on behalf of any employee of the Contractor. This waiver is
mutually negotiated by the parties to this Agreement.
Section 7. lnsura and Endorsements.
a The County may require through a request in writing that the Contractor provide the County
with a certificate, binder, or policy of liability insurance, acceptable to the County in an
amount specified by the County.
b. Such liability insurance shall be such as will protect Contractor, its employees, agents and
representatives, from all claims, losses, harm, costs, liabilities, damages and expenses
arising out of personal injury (including death) or property damage that may result from
a
a
a
a
c.
2022 County Lodging Tax Funding Agreement Page 4
LT -2022-OO4-CLE ELU M DOWNTOWN ASSOCIATION
performance of the Services or this Agreement, whether such performance is by Contractor
or any of its employees, agents or representatives.
c. Should the County require such liability insurance, the Contractoragreesto provide proof of
insurance prior to commencing performance of this Agreement.
d. Copies of the County's written request and the insurance documents provided by Contractor
shall be attached to this Agreement and by this reference will be made part hereof.
e Where insurance is requested by the County, all liability insurance policies shall be endorsed
to include the County as an Additional lnsured and shall stipulate that the insurance
afforded by the policies shall be primary insurance, and that any insurance, self-insured
retention, deductibles, or risk retention trusts maintained or participated in by the Parties
shall be excess and not contributory to any other insurance maintained by the County.
Contractor shall furnish the County a certificate of insurance with Endorsement as evidence
that the required policies are in full force and effect.
Section 8-ermination
The County may, by written notice thereof to Contractor, terminate this Agreement as to allor any
portion of the Services not yet performed, whether or not Contractor is in breach or default. Upon
receiving such notice of termination, Contractor shall, except as otherwise directed by the County,
immediately stop performing the Services to the extent specified in the notice. ln the event the
County terminates the Contractor's Services, the Contractor is obligated and hereby agrees to
refund to the County all monies paid for Services not yet rendered by the Contractor, if any, as of
the date of the notice of termination.
Section 9. Miscellaneous.
Contractor shall not (by contract, operation of law or otherwise) assign this Agreement or
any right or interest in this Agreement without the County's prior written consent.
b. This Agreement embodies the entire Agreement between the County and Contractor, and
supersedes any and all prior oral or written communications, proposals, conditions, promises,
representations, or understandings regarding the Services. No change, amendment or
modification of any provision of this Agreement shall be valid unless set forth in a written
amendment to the Agreement signed by both parties.
c. Notice for any purpose under this Agreement, except service of process, shall be given by
the Contractor to the Kittitas County Commissioners and the Kittitas County Auditor, 205 W.
5th Ave. Ste. 1"08, Ellensburg, WA 98926. For all purposes under this Agreement, any notice by
the County to the Contractor shall be given to the Contractor's address provided on the
signature page. Notice may be given by delivery or by depositing in the U.S. Mail, first class,
postage prepaid, certified mail, return receipt requested.
a
2022 County Lodging Tox Funding Agreement Page 5
e
LT -2O22-OO4-CLE ELU M DOWNTOWN ASSOCIATION
d. The section and paragraph headings of this Agreement are for reference convenience only
and are not intended to restrict, affect or be of any weight in interpreting or construing the
provisions of such sections or paragraphs.
This Agreement may be executed in one or more counterparts and by facsimile, each of
which will be deemed an original, but all of which together will constitute one and the same
instrument.
f. Contractor warrants to the County that the individual signing on Contractor's behalf has the
requisite power and authority to enter into and to perform Contractor's obligations under
this Agreement. Contractor further warrants to the County that Contractor has made no
misrepresentation or misleading statement in connection with this Agreement, and is not in
violation of any applicable law, ordinance, or regulation the consequence of which will or
may materially affect Contractor's ability to perform its obligations under this Agreement.
g. lf any term or condition of this Agreement or the application thereof to any person(s) or
circumstances is held invalid, such invalidity shall not affect the other terms, conditions or
applications which can be given effect without the invalid term, condition or application. To
this end, the terms and conditions of this Agreement are declared severable.
h. The exclusive venue for any action brought to enforce this Agreement or any of its terms
shall be in Kittitas County, State of Washington.
The performance of this Agreement is subject to termination without liability by either party
upon the occurrence, or upon the prediction by the National Oceanic and Atmospheric
Administration, any other agency of the United States Government, or any agency of the
Government of the State of Washington of the occurrence of any circumstance beyond the
control of either party-including, without limitation, acts of God, war, acts of terrorism
within a fifty (50) mile radius of Kittitas County, government regulations, disaster,
pandemic/epidemic illness, strikes or threat of strikes (except that neither party may
terminate this Agreement for situations involving that party's own employees), civil
disorder, or curtailment of transportation facilities-to the extent that such circumstance
makes it illegal , impossible or economically impracticable for the parties to complete the
duties and mutual obligations agreed upon and imposed upon them herein. The ability to
terminate this Agreement without liability pursuant to this paragraph is conditioned upon
delivery of written notice from one party to the other within L0 days of such occurrence or
upon delivery of written notice from one party to the other within 24 hours of the receipt of
notice of the prediction of any of the above occurrences. To the extent feasible within the
constrbints imposed by any event of the type described above, the parties agree that if the
triggering event is of apparently or likely transitory effect, the parties may negotiate such
amendments to the agreement that are mutually satisfactory and not otherwise contrary to
law, including but not limited to a change in the dates for completion of any portion or the
entirety of this agreement.
2022 County Lodging Tax Funding Agreement Page 6
KITTITAS COUNTY
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Brett
coMMtsstoNERs
LT.2O22-OO4-CLE ELUM DOWNTOWN ASSOCIATION
CONTRACTOR
Ilu;Jo (tr.tt
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Commissioner
Clerk of the Board
[Print Namel {
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[Address]
[Telephone]
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APPROVED AS TO FORM
Deputy Prosecuting Attorney
2022 County Lodging Tax Funding Agreement Page 7
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CLTAC: Application for Lodging Tax Grant Funding
Grant Application
Workshop - 2021*
Submittal lnstructions
& General
lnformation *
Organization Address* sireet /itJdress
'1 23 E First St
Address Line ?
PO Box 106
a)ity
Cle Elum
7)slat i 7_tp Co.-)e
98922
Drd you a{lelrd ifie Grarri Applicatioo \rvq.kshop 20:1 hosled by lhe Kriiitas aouilly Chaolber ol Cut}rrter ce 2
q. Yes
No
+ Yes,
I have .ea(l alld irnderstand Suirmlliai lnstruclio[s ar]d Gene.al lnlorntation lor lhz 2821 Lo{loing iax Grart i:rn(ing
ir totess
You are strongly encouraged to compose your respcnses to the questiorrs of this form with a desklop text editor
and save your work, then copy and paste the information into the form. You rray also save a dralt by selecting the button
at the bottom of this page. When you do this you will be logged out and must log back in to continue. ln order to save a
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sent to you in an email. For your convenience we have provided a word docriment version of the questions. Download it
here.
Organization I nformation
Name of Organization * Cle Elum Downtown Associalion
Organization is a: *Business
Non-Profit
(Note. Please submit W-9 for business or IRS Designation Letter for non-profit.)
Click here to view sample documerrts (redacted).
Letter of Determination.pdf
Slaie,' Fro\llflce ]' Rrjgi0i
WA
'uountry
US
43.79K8Upload Proof of
Organization Status*4eegplatlal,lplurrIAl3lrchrdc JP : PDi or lll-r
Project Contact lnformation
First Name* Debbie
Last Name* Bogart
Phone Number* 509-433-7330
- ..*trmail excutivedirector@cleelumdowntown.com
Project or Event lnformation
ProjecUEvent Name*
Service Categories Check all caiegories rhat.lt)ply to lltis applicatioil
"r Tourism promotjonlmarketing
* Operation of a special event designed io attract tourists' Operation of a tourism related facility
Other
Event Dates
Please provide any specific dates, or range of dates, on which your event or project will be held. You may add as many
daies or date ranges as necessary-
Cle Elum Downtown
End Dates
12t31t2022
Downtown Cle Elum
Ongoing Project/Event (More than four years in existence)
New Project/Event (Four or fewer years in existence)
$ 15000.00
It you selected "Ongoing P.oject/Event" above this amount may not exceed 1 O% of the total expense budget ol this
proiect.
Event Dates
Start Dates*
111t2022
Project/Event
Location *
New or Ongoing
ProjecVEvent? *
Amount of Funding
Requested *
Funding Request Max
^*rounsm Seasons r:rom lhe lisl i)elo\"r. lvhar{ season will your prol€ct enhance iolfism? -qelec! any ryhlch apply
t Year-round (Jarruary - December)
Off Season (November - February)
Shoulder Season (October or March - May)
High Season (June - September)
Application Questions: ?arL 1
Please answer each question completely, in the order listed. Please include any supporting data within the
response narrative.
1 | ProjectlEvent Description
Please provide a description of your project/event.
Response 1:
ProjecVEvent
Description *
Video Link
List of lntended Use of Funds*
Employee Travei & Training
Social Media / Online Marketing
Print Advertising
Venue lmage Promo
TV and Radio Advertising
Computer Maintenance Expense
lT Support
Facility Hire (rental, sound systems, two-way radios,
etc.
The cle Elum Downiown Association is a nonprofit organization whose mission is to
Preserve. Pronroie and Enhance Cle Elum's Historic Downtown. One of the avenues
that our organization uses to achieve these goals is by foslerirrg successfLrl
partnerships and collaborating with others to offer year around events and activities
in Cle Elum.
Promoting Cle Elum as a historrc and vintage commLlnity is gaining poplrlarity.
especially with the number of 'rrintage" retail and new restaurants that are following
a this theme jn their d6cor. Our business community is beginning to build a look and
feel that is attracttng more visitors. This. accompanied by our events. has impacted
the number travelers from 50 miles or farther who are exploring Cle Elum.
The Cle Elum Downtown Association encourages tourism arrd overnight stays
throughout the year by offering signature annual events such as. pioneer Days. Boo-
Elum. and Christmas in Cle Elunr. ln adcliiion. vye have worked to create smaller
events or acijvities to increase tourism to our contmunity.
For 2022. our plans are to offer our signature events. Pioneer Days. Boo-Elum. and
christmas in cle Elum. For all events. we are adding to the level of experiences that
visitors might engage in. We are doing this lo encourage greaier partjcipation and
longer stays in Cle Elum. Pioneer Days will continue to be a multiday event that
occurs at multiple locations. For the downtown location. we will be adding back the
Artisan and craft vendor rnarket. Kids Zone. and new Retail Activities. Boo-Elunr will
include pre-Halloween events to encourage tourists dovvntown. We anticipate our
new scarecrow contest that is starting this year will become a draw as these unique
characters gain popularity. Christmas in Cle Elunr will continue to span from Snrall
Business I Shop Small Day (last Sai in Nov) through ihree weekencjs in Decemher
lo encourage visitors downtown and overnight siays for holiday shopping and
festivities.
We are finding that a nrarket style approach to retail activities works well, lt draws
shoppers who are visiting and encourages new visitors to our downiown. Our
rnarkeis also enhance the shopping experience by adding pop-r-rp artists in stores.
vendors on the sidewalk. music, and announce food and beverage specials being
offered. Our Mother's Day Market and the Public Market will continue. Our plans are
to increase the Public Markei by doubling the number of weeks it will operate.
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?lea\e ?to\Jtde lis lirlk ic a ilriei./i(1el sur;'n:arv qi vr:Lr or,oanrzaljqn's a,leni,llrot--ci. {a^j tv\U:,t b€ ,ileseni iii il:e
i,l&/r, rree!irii iI i\iovcrtb.t. !o qiiaiiiy ior lu;tdit.rE
https /lwww.dropbox. com/s/n gkk1 eajSme0qfc/
CEDA-CLTAC-Video-Marketing.mov?dl=0
Volunteer Training
Speaker and Talent Fee
PPE (saniiizer, portable restrooms, handwashing
stations, masks, etc.
website branding
Transpori (equpiment transport & hire of busses)
2l Supporting Kittitas County as a tourism destination
1. Away from their place of residence or business and staying overnight in paid accommodations:
2. To a place fifty miles or more away from their place of residence or business for the day or staylng overnigSt:
3. or from another country or state outside of their place of residence or business.
You rnust provide the evidence utilized in determining your projections.
Response 2.'1 *v',try !/oill.J ioul!sls ita\rel ,c Kiilrlilr {iouIty- to alteriC yoll. evelriialcitriit,rlll::rl11t,
One of the positive outcomes of the Pandemic is that Cle Elum has become a
destjnation location. We are considered close enough forweekend travel to a
destination that offers a rnix of recreational experiences. Cle Elum is becoming
known as being "halfr,,ray to everywhere." Our retail businesses shared ilrat
shoppers often express excitement in visiting Cle Elum and seeing all the positive
changes. we are learning from our retail and hospitality businesses ihat there is an
increase in people visiiing Cle Elum who are staying in the area at one of many
lodging facilities. There is also an increase from visitors wlro are one - two hours
away. Traveling to Cle Elum is gaining popularity as our business community
continues to offer more for a vrsitor to explore and experrence.
Since February of 2021 , our business community. reta jl. and hospitality has
exploded. Empty buildings have been sold and are either opening with rrew
businesses or they are in the process of being remodeled for new retail that rrvill be
opening. New storefronts and updated business offerings are attracting visitors and
tncreasing our ability to tnarket Cle Elum as a destination. Our streets are slowly
becoming more attractive as they are being upgraded. and our seasonal decorations
provide Cle Elum with a more attraciive look and feel while visiting. We are
beconrrng known as the town that welcomes visitors and a business community that
encourages them to expiore other sl'lops and museums while stopping. tnstead of
our businesses encouraging visitors to explore Roslyn. they are now showing pride
in their own downtowrr and encouraging custonrers to stay ancl vrsitor the new shops
and restaurants that are available.
25OC ch?rra.ter liDr!l
Response 2.2*
Application Questions'. P arl- 2
3l lmpact
Descrihe llre ptot st.tccess ot yo!rr evelttiacirvllyi'factlily rn ;rilraclion toilis{s.
ln 2021 . we conducted a strategic mafteting siudy which identified how we could
strengthen our band-wilh and practices to increase the visibility of what Cle Elum
offers. We engaged in these findings by increasirg our online marketing and
presence. This year alone. our FB post reach has increased by 453%. and our FB
post engagement has increased by 168%. We have also produced event marketing
materials ihat could be launched through social media, shared by our local
collaboration, and ihrough direct placement in the hands of those who are lodging
locally. Anotherlool thatwe have engaged in which has given us a sense of our
success in reaching visitors 50 miles and beyond is that of using QR codes to collect
zip code information. Our Public Market event cards are an example of successfully
tracking participation from 63 different zip code areas, including 2 countries that
visited dunng one or nrarket days.
Even with Covid restrictions, our signatur€ event. Pioneer Days was a success.
Building on a collaborative framework of offering an event that spans two - three
days and has activities offered from Cle Elum to Ronald. Pioneer Days was planned
with a lot of modifications. These modifications didn't stop visitors or those who
wanted to celebrate our Nation's bidhday. Working together, the Cle Elum Downtown
Association was able to maintain the role of bringing everyone together to develop a
marketing plan for a rlulti-day. multi-location major event. The report back from
partners was very positive. numbers were manageable. and events well attended.
Lodging facilities appreciated the Pioneer Days event cards that provided their
visitors with current information on whai was occurring. This was our firsi use of the
QR code process and zip code tracking method. We were able to determine that
visitors came from 42 different zip code areas and from as far away as Oregon,
California. Arizona. Montana, Maryland. New York. Georgia and Florida.
25Ct ,.hattlder lislti
Response 3:
Measuring Results*
Descr!be how you wrll ptomote yoLrr gvei.ltizlciivtly,rfacilit,,r to si1r69i 19syi515.
We are excited to be on the ground floor prornoting our downtown. As more and
more stores remodel or reopen, the opportunity to draw visitors into our unique.
modern but vintage. environment is becoming easrer anci gaining popularity. Using
our coliaborative process of working with existing and new partnerships we will
continue to build on our marketing campaign, and our partnerships with loclging
facilities to draw more visitors and increase overnight stays.
our strategic methods to reach audiences 50 miles or farther will continue to include
working with lodging businesses io post information on their social media and
websites. use of event cards wrth a QR codes will continue, they allow us to capture
zip code information help us to identify audiences / locations for further marketirrg.
over the past two years we have workecl hard to develop a marketing coilaboration
with the Roslyn Downtown Association, Suncadia Resort, Ellensburg Downtown
Association. Kittitas county chanrber of cor-rrmerce, and Discover cle Elurn. These
partnerships have provided shared opportr,:nities for marketing and the ability to
expand our reach to multiple locations as well as audiences. Another outcome is
that it has allowed for greater exposure while not increasing our budgeis
significantly.
our busirress community is another valuable asset in assessrng how well our events
have irnpacted their sales. They are ready to share information on visitor
experiences, visitor traffic. and io capture zip code information. They will share
whether the event was a retail benefit and how that might be improved. They are
also key responders to the question. "what carr we do better to attract tourism?". in
order to errsure that our events are encouraging shopping and a strong impact on
retail sales.
ln october of 2021 . our association will be releasing a new brand and website. Both
are exciting as the brand identifies our downtown as a viniage mociern experience
with vibrant shopping. eating. recreation. and more. The website is being designed
as the hub for media releases and collections of data. We will be able to keep an
updaled events calendar and community information readily available for tourists.
The website will also encourage visitors io sign-up for event infonnation and to be
added to a cornmunity newsleiter which will center on events, retail sales. historic
places to visit. and spotlights on businesses.
2500 rharacler lirril
Application Questions: Part 3
4l Collaboration
lf your organization collaborates or has created partnerships with other organizations, groups, or other events,
how is this accomplished?
4.1 Collaboration*Utilizing the Main Street Four Pojnt Strategic Approach, our association works with
businesses and our comnlunity to strengthen our economic development. Business
and community mernbers are on our Main Street Committees which include.
Promolions, Economic Vitality, Design and Outreach.
One of the key goals for the Cle Elum Downtown Association is that of creating and
fostering partnerships witlr others. We view this opportunity to work together as a
win-win in successfully marketing and moving our community into a destination that
is well supporl by tourism. Our partnership with our local partners continues to be
strong and even growing. Locally, we work with Suncadia Resorl, the Roslyn
Downtown Association. Ellensburg Downiown Association, Kittitas County Chamber
of Commerce, Discover Cle Elum. WA Horse Park. arrd the NK County Tribune to
plan events that can coincide with peak weekends in order to comarket to attract
visitors. This has been especially beneficial in placing cle Eium as a destination for
visitors to Roslyn. suncadia Resort. and wA Horse Park. Through this collaboration
we are nroving traffic from Roslyn and Suncadia to the great opporlr,rnities our town
offers.
Our business conlmunity are also key partners. Through continued building of
relationships with existing and new businesses they have become much nrore
engaged planning and marketing their downtown. One of the major areas of growth
has been the engagenrent businesses have on social media and in capturiug their
audiences- Through our collaborative efforts of sharing through social media, our
reach has become much greater.
This past year we have staded cosponsoring events in our downiown with
businesses and organizations. For example, on Labor Day weekerrd we
cosponsored "Art in the Heart ofthe Cascades". This event featured guest artists,
classes for kids. arrd an art swap. We are currently plannirrg more events like this in
2022.We are excited that our retail and food and beverage businesses are
beginning to understand the value of working together to support each other and to
market Cle Elum for tourism.
Working with the City of Cle Elum Historic Preservation Commission. The Northern
Kittitas County Historical Society, and the Cascade Association of Museums &
History. we are having discussions about how to promote our rich historic past ln a
manner that attracts visitors to our lown.
25110 chafacler lifiril
4.2 Promoting Local
Business *
4.3 Host Hotel*
l.iesc.llli: ilo\'1 y.u \'/il, grcinDlc lodgrir.j esl:rirIsiIIenis iesi6(irailis. n.{j hristness krcztied ;n (illltas a,cilntv
This year alone. our FB post reach has rncreased by 453ok, and our FB post
engagenlent has increased by 168%. Ourposis are made daily and promote local
businesses, lodging, restaurants, and services. |n2020. during peak COVID
restrictior-rs. our associatjon offered social medra, online sales. ancJ marketing
classes to businesses who were struggling wiih prornoting their business. As a
result, more businesses became active in marketing through online platforms. We
continue to offer supporl and help to those who are just entering into the worlcl of
social media and those who are wanting to increase their skills by using new tools.
such as Reels or lnstagrarn. We also launched a YouTube channel which at this time
features 10 businesses. This popular channel continues to gain interestfrom a wide
audience. and it is a channel rirre using to increase "spotlioht" videos in 2022"
At the time of this application, our association is in the process of developrng a new
website, one thatwill provide multipie options for visitors, businesses. and the
cot"nrnunity at large to access information on local businesses. A direct link to their
business website and a google map will a{low the viewer to find and locate
businesses. The website lras the potenlial to host an online marketplace for local
businesses (retail and lodging).
Through our comarketing and collaboration with partners we can ilnk information {or
greater marketing opportunities. Like a building a highway or traveling along l-g0.
today's social rnedia platforms allow us to iink with each other and to provide a travel
map of places and destinations to visit, We've adopted this view and we are worklng
to identify the best way to connect the links and to pronrote Cle Elum.
2 l, rJ{ ) ai.. "i a ai e f lfi j:1.
ls thi:r.j G ircil h.l,ll ior your ?venl.rt Cr:}ri ijtrjeal'/ li yes liii tilr: lroicl
.No
Yes.
5l Future Pfians
Please explain what plans exist to allow this project to become self-sustaining. lnclude any plans for ficket sales,
ev€nt sponsors, and other cost-recovery modeis.
Future Plans*We have several cost recovery models in place. sorne of which are allowing for a
greater match in the evenis and marl<eting that can provide. For example. the Cle
Elum Downtown Association has begun developing more opportunitres for business
sponsorships. As our communtiy grows, we are seeing more corporate businesses,
banking instriutions, and others who are wanling to be recognized as community
padners and sponsors. Our sponsorship opportunities have noi only grown in the
nunrber of sponsors. but also at the sponsorship level.
This year we will be launching a new "Padnership" donor progratx. The inient is to
encourage busirresses. organizations, corporations. and individuals to support therr
association through differeni partnership donor levels.
With the success of an increase in the Main Street Tax lncentive Program. our
association will be able to obiain additional B&O tax doliars from businesses who
are interested in donating and receiving a tax incentive credit. A portion of this
increase will be added to the Promotion's Conrmittee budget for marketing and
events-
Through our collaboration with our pafiners, we are able to joinfly fund activities and
events. which also reduces costs for all partners and gives everyone the ability to
work snrailer, with reduced individual expenses arrd obtain greater success in our
efforts io market and execuie events.
2500 characlr-,t lirnii
Application Questions. Part 4
6l Additional lnformation
Provide any additional information which will assist the Lodging Tax Advisory Committee in evaluating your
project and its benefit to tourism.
COVID-19 lnfOfmatiOn li you had 3 pianne.l evilrrl in 202C !r 20:1. wjjether they laere able lo take ttlace or not. please rlescnbe ?rly
iticcgsses and rhallenggs you experiertLeo.
The ongoing challenges of COVID 19 have continued to impact our events and
activities. However, our Board of Directors and committee members have been
creative in addressing these impacts. We have implemented a planning format that
allows for activities and events to flow through town. By moving from businesses to
businesses. pocket park to pocket park. this allowed us to safely offer activities. Our
activities this past yearwere held, but in many cases nrodified to meet safety
requirements for COVID.
For Pioneer Days 2O21, due to crowd concerns. we did not offer a full menu of
activiiies in downtown cle Elum. our vendor market and Kid Zone were not offered.
and the 3 on 3 basketball tournament was canceled. However, our associatiotr
continued to bring Pioneer Days partners together to identify activities lhat were
going to be held and to encourage a "flow" of activities throughout Cle Elum. Roslyn
Ronald. and Suncadia Reso'1. We also worked with businesses like Dru Bru to
develop outdoor games for families. As a result. we were able to identify a full rnenu
of offerings that were ihen advertised locally. online. and through the efforls of all
partners. We had a very successful. safe. and fun P'oneet Days weekend.
We successfully introduced a Mother's Day Market with pop-ups in retail. food. and
beverage locations. Vendors were placed on the sidewalk and people were
encouiaged to shop and explore downtown during that weekend. Another successful
venture that we were able to safely hold was the new Cle Elum public Market
downtown. Working wiih the Kittitas County Health Departrnent we were able to
develop a safe layoui to space vendors and a safe fooi route for market visitors.
Boo-Elum. our fall signature event. was not held as a "Trunk or Treat" event like
normal on First Street- We adapted and had a "Boo Cruize" where our trunk or
treaters drove through neighborhoods bringing lreats to them. For 2021, we are
planning four different ways to hold this event anc.l watching COVID numbers to
determine how it will take place. We are plannirrg iwo safe events. a Scarecrow
Contest and a Purnpkin Path. to offer the opportunity for families, businesses, and
visitors to enjoy Halloween.
we ale currently in the plarrning phase for our annual chrislrnas irr cle Elunr. agarn
looking at different ways to safely offer a festive time during a peak season of
tourists and retail business sales.
25iio draracier lirlrit
Additional lnformation Working with ihe Kittitas County Chamber of Commerce, our association was able to
receive lodging data for this past year.
Based on the data points from Star Destination Report and Klttitas County Chanrber
of Commerce. we predict 11.025 people will travel to Upper County in 2022 ftom 50+
miles outside of the county for leisure actrvities. ln addition, we predict this could
bring 4.320 room nights at the average ADR of 5103.88. equaling a total irnpact of
5448.762 to the upper county area.
Tlre demand of hotel room nights sold in 2020 in the county was 41,851 for leisure
travel that includes events. Upper County propedies selling 17,282 hotel room
nights. 25% of that number, (the average percent of 50 miles orfurthertraveling for
events) = 4,320 room nights.
These visitors activities may include festivals and events. retail shopping. dining,
outdoor recreation, and overnight stays.
2500 cltaracler lirilil
SUppOfting DOCUmentS Yeil ilray Lrpl.lai airy sugpilitirig (ioc!irerts srrch as g.aphs rnta{:ies..ijng.arrs triarketrilq,laieflals et{:.
Public Market lnfographic.pdf 4.1MB
Data Report - CEDA.pdf 157.65K8
CEDA YTD Recap.pdf 246.54K8
'/or af4 allo\i,e.l lo stll)rnil uD iri ,l :rN,lle oaq.. iUS L eileil docltriteFls rt .jpG pl-]F ct -l lFF t,lrntal
7l Previous l-odging Tax Grant lnformation
Previous Years
Awarded Lodging Tax
Grants *
Overali Attendnace
Past Actual *
4,500
i-1as ytut sy,:il ijcetverl i idqrt.) lax ir.tnds iI tjtevtous yLarg-)
. No. this eventlproject has not previously received Lodging Tax Funding
Yes. 1 year previous
Yes.2 years previous
'' Yes. 3 or more years prevtous
Projected *
9,208
Number of people travelling more than 50 mrles for your event?
Past Actual* Projected*
1,450 2,575
Number of people traveling from outside WA State for your event?
Past Actual* Projected*
57 s7
The number of overnight guests who stay in paid accommodations in Kittitas County
for your event
Past Actual* Projected *
1,286 1,376
Number of paid lodging room nights resulting from you event/activity/facility?
Past Actual *
643
Prior Year Paid
Overnight Stay Data
Past Methodology*
Projected
Methodology*
Methodology
Narrative*
Projected *
688
lil addrlron to ireld
"tlov€j
yoLi !nay uplo.td llre evidaltce io sLrltport Ite pr]or years,tootllltigltl ijlfoJtratton.
yoti trray uplaad irp to lhree single pages iUS L ell--| cl inforflairar lr ycLt a stigle rnultr-page .Jocurlent. only llte
firsl ihree pages,rill be consldereci. The tollou/!n.l foslals v(jli be accepied. .jpG pDF or TIFF
\rrai rrelhardology d'd Vou Llse lo calculatle tlre 201 I actual srrntbers"
-/ Direct Count (preferred)
Y lndirect Count
. Representative Survey
v lnformal Suruey (preferred)
Structured Estimate
Other
!^;ha1 rnerlrodoio!;t $/ill yoLt itse to calcula{e llte upco(nnil .unthefs-)
/ Direct Count (preferred)
* lndirect Count
Represeniative Survey
r' lnformal Survey (preferred)
Structured Estimate
Other
Please explaitr!
We have introduced two new methods of calculating visitors at events. These
rxethods will continue to be used. zip code tracking and direct count. This past year
we added a zip code tool to our event cards which has allowed us to track a
percentage of travelers attending events and activities. This method has allowed to
validate lhat we are attracting visrtors from greater than 50 miles in distance. We
have also been able to validate that tourist from ouiside of the state of washington
and even the Uniied States are stopping and exploring Cle Elunr.
our direci count methods include conducting walking cou,rts throughout our events
This is occurring at least every half hour out at locations where events are being
held. We also ask reiail partners to help keep track by counting shoppers in lheir
businesses.
Additionally, we measure our results through google analytics, registration forms,
and sooal media reports on ads placed and engagements. We will also be adding
data from our new website which will feature such as our hub for communication
Stalting in 2022. we will be adding an informal survey to our marketing materials,
asking participants whether they are lodging overnight during their experience at our
events. At this time. it is hard to collect data directly from our hotels, this process will
allow for a sampling of findings in relation to lodging.
2500 character liBlit
Application Questions. Part 5
8l Funding
Does your organization have, or have you applied for, grant funding from other sources? lf not. why not? lf yes. please list
the funding you have for the project, including any volunteer and in-kind sources in Question 9l project Budget
Overview.
Funding sources and amounts which have not yei been secured will be listed separately, in the field(s) directly below.
Finaliy. what changes would occur if flre project couldn't be funded?
Other FUnding -
,";yoljr
c.qanrzaiiori have of hevr 7cu aoplrr.J ior iirndurg lorr orlrer !.ru.res )
Funding for which you have applied but not yet secured
Funding Source
City of Cle Elum
Sponsorships
Suncadia Fund for Community Enhancement
Community Donations
Funding Shortfalls*
Matching Funds
Percentage
Verification of ln-kind
Contributions
Amount
$ 6,000.00
$ 5,000.00
$ 5,000.00
$ 2,000.00
lrfrat chaiqes Vrill ,r:j tn3dz ti ittctr{\(l irf yOlJ. I eqiiLtsl is :l!ri .r\/arlaille aj i.aarfit:.).j.)1!).)
We will work with our retail. food. and beverage businesses to seek sponsorships
and support of our events. Our past results will help supporl tlrat what we are doinq
for them as their association is of benefit and lheir sponsorship / support is crucial in
the ability to continue offering the event or events.
our outreach comrrittee. whose primary function is to seek and attain funding. will
need to do a greater search of funding opportunities and develop income earning
options during events to cover the shortfall.
All our events and marketing of Cle Elum are funded in part by the Cle Elum
Downtown Association budget. Additional funding to s{"lpport our year-round
nrarketing and activities conres from support through business sponsorslrips.
donations. and additional grants. The association will need to solicit additional
suppofi through these avenues.
251-)at char acler lirtit
739.67
%
l-llis iield ';lll aulo liii wiill the a')r.eci pet\aetl'ite base.i o!i vrLri :ril:,iii ia itJ!i(lg6]t sritii{ri1 ,e,o\!-
9l Froject Budget Overview
Please complete budget for this projectlpropasal. lf your agency operates independently of this project applicaiion it may
not be necessary to subrnit the entire agency br-rdget. You rnust submit a budget which specifically pertains to the
projectlevent for which you are requesting funding and adheres to the basic budget forntat shown below.
The budget must include anticipated revenues, expenditures. and any potential profit or loss. For projects/evenis which are
ongoing for more than one (1) year, please also submit actuals from the previous three (3) years of operations (need not
be consecutive) for the project/proposal if applicable.
For atry claimed in'kind contributions valued at $500 or more and related to marketirrg/advertising, you must
submitverifying documentation which assures the contribution will be provided. For instance. if you are claiming in-
kind contributions in the form of advertising match. a binding coniract itemizing the matching value and obligating each
pady must be provided.
ATTENTION: ln an effort to allow an adequate ievel of flexrbility for all applicants, not all fields in the budget portion are
required to be filled before this form is submitted. Providing all applicable data is your responsibility, failure to do so
will potentially jeopardize your application's chance for review.
Fot aliy clzl!:lle,i,n-kiild conlribuiior,ls valued ai S500 or Brore an{i relate(i ic lnarketing/aalveriisitrg vcu !nust subnrrl
veriiyiag docltmertation ';r'hich assLri es the conlritrLtiiou lvill be pr ovidsd.
NKCT Matching Ad Dollars - CEDA.pdf 441 14Kr
Budget Year
Revenues From Consolidated Lodging Tax Grant
Edit if necessary 2019
Past Actual 3
LTAC Grant Funding g 15,000.00
All Other Revenues
Account Name
Cle Elum in Bloom
Events
MS B&O
Community
Donation
Expenses
Account Name
Organization
Promotions - Events
Design - Decor/Art
Economic Vitality
lnfrastructure
Past Actual 3
$ 2400.00
$ 1415.00
$ 95000.00
$ 0.00
PastActual 3
$ 0.00
Past Actual 3
$ 6847.00
$ 18500.00
$ 10000.00
$ 0.00
$ 46300.00
2020
Past Actual 2
$ 10,000.00
Past Actual 2
$ 3700.00
$ 0.00
$ 90000.00
$ 0.00
Past Actual 2
$ 2400.00
2021
PastActual 1
$ 10,000.00
PastActual 1
$ 3700.00
$ 0.00
$ 95000.00
$ 0.00
PastActual 1
$ 2275.00
2022
Projected
$ 15,000.00
Projected
$ 3700.00
$ 1500.00
$ 100000.00
$ 2500.00
Projected
$ 3250.00
ln-Kind Contributions (except volunteerism)
Account Name
North Kittitas County
Tribune
Contributions of Volunteer Time
Past Actual 3 Past Actual 2
Number of Hours 1,372 1,724
Evidence of Volunteer
Contributions *
Calculated Value of
Projected Volunteer
Time
Past Actual 3
Revenue Totals $ 113815.00
Please lpload a srngle irle lahich ailers evrd.lnce [r supparl ol ih€ trojecie(i v.Jlunieer r]ou.s
Volunteer Report - 2A22 LI application.pdf 91.39K8
$ 122.512.00
Past Actual 2
$ 106100.00
Past Actual '1
3.772
Past Actual 1
$ 110975.00
Projected
5,200
Projected
$ 248462.00
Projected
$ 8500.00
$ 56000.00
$ 40000.00
$ 11000.00
$ 35000.00
Past Actual 2
$ 12250.00
$ 24500.00
$ 11000.00
$ 9500.00
$ 15800.00
Past Actual 1
$ 6250.00
$ 45500.00
$ 21000.00
$ 8000.00
$ 25000.00
Grant Programs
Operations
Facility Hire
Volunteer Training
Speaker and Talent
Fees
PPE
$ 47500.00
$ 165147.00
$ 0.00
$ 0.00
$ 0.00
$ 33500.00
$ 163318.00
$ 0.00
$ 0.00
$ 0.00
$ 0.00
Past Actual 2
$ 269868.00
$ 25000.00
$ 171200.00
$ 0.00
$ 0.00
$ 0.00
$ 0.00
PastActual 1
$ 301950.00
$ 45000.00
$ 196500.00
$ 4000.00
$ 250.00
$ 3500.00
$ 0.00
Past Actual 3
Expense Totals $ 294294.00
Profit & Loss
Past Actual 3
$ -180479.00
Past Aciual 2
$ -163768.00
PastActual 1
$ -190975.00
$ 1500.00
Projected
$ 401250.00
Projected
$ -152788.00
Application Certification
The applicant here ce(ifies and affirms. .1 . That it does not now. nor will it during the performance of any contract arising
fronr this application, unlawfully discrrminate against any employee, applicant for employment. client, customer. or other
person who might benefit from said contract, by reason of age, race. color. ethr-ricity. sex. re|gion. military status. sexual
orientation. creed. place of birth. or disability; 2. That it will abide by all relevant local. state and federal laws and
regulations and: 3. That it has read the information contained rn the lnstructions on pages 1 and 2 and understands and
will compiy with all provisions thereof.
Certified by:
tulJ,e tug*rl-
Name *
Applicant's Title*
Debbie Bogarl
Executive Director
ffi r n s gir*%T: ti;h :ti-ilT
P.O- Box 2508
Cincinnati OH 45?01
In reply nefer tot A752139618tlar. 05 r 2019 LTR 4168C 020-37l6rlt0 000000 00
00016512
BODCI SB
CtE ELU!{ DOIdNTOI{N ASSOCIATION
PO BOX 106
eLE ELUH tdA 98922-0106
ffi
3/118
Employen ID number:
Forn 99D requiredl
Dear Taxpayer:
l,letre responding to your
tax-exeopt status.reguest dated Feb. Z?, a019r about your
20-37160t0
Ves
tle issued you a determination letter in June 2015ryou as tax-ereurpt under Internal Revenue Code (tRC)(03)
reeognlzing
Section 501(c)
kle elso show youtre not a private foundation as definedsection 509(a) because yourre described in rRc sectionsI70(b)(l)(A)(vi).
under IRC509ta)(l) and
Donors can deduct contributions they make to vousection l70- voutre arso qualified to receive taxlegaciesr devis€sr transfersr or Eifts under IRCand 2E72.
as provided in IRCdeductible bequests rSections 7055, ?L86,
rn the heading of this Letterr wB indicated rrhether you nust file anannual infornation return. If yourre reguired to fiI^e a returnr vounust file one of thrE foalowing by the 15th day ef the Fth mqnth afterthe end of your annual accounting Feriod:
Form 99{}r Return of organization Exempt From rncome TaxFcrli 990E2' thart Fcrn Return of Organ5.zation Exempt Fronr InconeTax
- Form 990-N, Eleetronic Notice (e-postcardl for Tax-Exeaptorganizations Not Requirbd to File Forn gga oF Form ggt-E?
- Form 990-PFr Return of Private Foundation or Section 4947(a)(l)Trust Treated as Private Foundation
According to IRC Section 603S(j), if you donrt fil.e a required annualinformation return or notice for 5 eonsecutive yearsl uetll revokeyour tax-exeurpt status on the due date of the 5rd required return ornotice.
You can get IRS forns or publications yoc need from oup uehsite at
+rww. irs. gov,/f orns-pubs or by caLling 800-TAx-FoRH (900-g2g*3676) ,
If you have questlotls; call 8?7-829-5500 bett*een E a.m, and E prne r
075?139618Har. 05r 2019 LTR 4168C 0
?a-37I60t0 000000 G{}
00016513
CLE ELUH DOI.INTO}IN ASSOCIATION
PO BOX 106
cLE ELUt't t{A 98922- 0105
IccaI time,
tirne).Hondav through Friday (Alaska and Ftawaii follow pacific
Thank you for your cooperation.
SincerelV Vours r
#"w
Teri H. Johnson
0perations Hanagerl Alt Ops. 3
CtE E[U},I
DOWN TOWlATtol N
ASSOa
Event/Committee # people
Board Meetings g
Board / Committee Meetings 28
Promotions Committee Meetings 7
Pioneer Days 95
Boo-Elum 15
Christmas in Cle Elum 15
Cle Elum ln Bloom 8
Citywide Cleanup 50
Public Market 15
Outreach Committee Meetings 6
Board Recruitment 3
Economic Vitality Meetings 6
Public Market 12
Design Committee Meetings 5
Fagade & Beautification Grant Meetings 4
3
24
5
8
4
8
3
# Hours
36
Total Hours
324
1,12
L68
2375
720
60
64
150
60
r20
15
72
48
60
24
4
20
5
12
4
t2
8
278 155 3772
Board of Directors and committees each meeting monthly. Each committee has
outreach or event planning activities that involves additional volunteers and time
S
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HELPERS HELPERS HETPERS HELPERS
JUNE 5 JUrY 10 AUGUST 7 SEPTEMBER 4
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f',yE'S':S ii) tt f,! Tli 7-,A K :i":' !' ii it&:$l: I E W E L Ry, M E AT
1,314 WEBSITE VIEWS WITH
VISITORS FROM OVER
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(.i t t n n u e n. i l-1, .Y t' t.t's Pt rltl i slt i t t 1q s i ttc t' | 9 5.]Friday, Aug.2A,2O2l
TRIBUNE Matching Ad Dollars - 2AZA - Cle Elum Downtown Assoc.
March 5, 2020
3x9 DisplayAd- Pol O'Gold Passpr;rtto win gift carcibrlndies (March 7-28)............$243 00
March L2,2A2O
2x2.75 Display Acl - Pot O' Golcl Passoort to win gift carcl F:undles {March 7 28)....... .$49.50
March L9, 2020
2x2.75 DisplayAd-Pottl'Golcl 0NHOLDciuetobusrnessclosuresduringC0VlD-19.............,.$49.50
March 31,2A21-
Ii2Page Acl - UKC 2O2O Builcler's Guicle for Cle Iiurn Downtown [vents10r2020...........$215.00
luly 2,242O
3,x6.25 Display Acl - Enter to wirr Gift Cards rvitlt Passport of Stars .. ...$168.75
July 9, 2020
2x3 Display Acl-Passport of Stars rernincler acl; First Run............. .......$54.00
July 16, 202O
2x3 Display Act-Passpori of Stars reminder acl; Subsequeni Run .........$54.00
luly 23,2420
2x3 Display Ad - Passport of Stars reniinder ad: Subseclr,rent Run .........$54.00
Iuly 30, 2020
2x3 Drsplay Ad - Passport of Stars remincjer acl; Subsequent Run .........,..$54.00
Aug. 6, 2020
3x4.75 Display Ad - LAST CHANCE! Passporl oi Star*s ends Aug. 9..........................$128 25
Qct.22,2O2O
2x8.75 Display AcJ - 2020 Boo Elum & Halloweerr 202O Everrts ..........$157.50
0ct. 29, 2020
4X10 Drsplay Ad- Boo Elum & Halloween 2020 Ei,ents ...$360.00
Nov. 26, 2020
4x4.5 Display Ad - Shopping Local Cle ElLrrn Downtown Dollars ...........$162.00
3x5 Display Aci - PJ Party Downtown Nov. 28 ....... . . ......$135.00
3x5 Dispiay Aci Ugly Sweater Shuffle Dec. 5 ......... . .......$135.00
2020 Holiclay Gift GuicJe Full Page Acl - Classic Christrnas in Cle Elunr events...........$330.00
Dec.3,2O2O
3x3.5 Display Ad - Shopping Local with Cle Elum Downtown Dollars .......$94.50
3x5 Display Ad- Ugly Sweater Shuffle Dec. 5 .. ................$135.C0
Dec. 1O, 2020
3.x3.5 Display Acl - Shopping Local witir Cle Elum Downtown Dollars .......$94.50
Dec- 17, 2O2O
3x6.5 Display AcJ (12117 /2O2A) Eat Local this Holiday Season! ........$175.50
Dec.24,2Q2A
3x6.5 Display Acl - Eat Local this Floiiclay Seasorrl ....'."...$175.50
TOTAT 2A2A THBUNE Matehin$ Ad Dollars.. . .$3,024.50
P.O. Box 308 " Cle Elum, WA 98922 " 8O7 W. Davis St., suite 1014
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Pioneer Day and Public Market
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Placed at all retail, restaurant and lodging businesses.
Cle Elum Downtown Association
321W 1't Street, P.O. Box 106, Cle Elum, W A 98922
www.cleelumdowntown.com
EIN 20-3716010
Pioneer Days 63 Zip Codes
Public Market 42Zip Godes
Local 50+ Miles Other States lnternational
Gle Elum Bainbridge lsland Odessa Oreqon Mexico
Ellensburq Benton Citv Okanoqan
Roslyn Burbank, WA Pullman Pennsylvania France
Ronald Colville Puyallup
South Cle Elum East Side of Seattle Quincy North Garolina
Easton Giq Harbor Richland
Graham Richland Kentuckv
Grandview Seattle
Kingston Selah ldaho
Lamona Snoqualmie
Moses Lake Spanawav Arizona
Moxee Spokane
Mukilteo Wenatchee California
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Exhibit "8"
Guidelines and Requirements for
Expenditure Reimbursements from Lodging Tax
Section 1. Branding
Contractors who have been approved to utilize grant awards for advertising expenditures must
incorporate Kittitas County and the appropriate City of Cle Elum, Ellensburg, or Roslyn tourism
information as follows:
A. Websites and Social Media Sites must include the County's and appropriate City's tourism
website logo or URL with an operational link to the site(s). The URL landing page must use the
correct logos and have a link to centralwashingtonoutdoor.com. Contractors must either keep
the landing page active until time of reimbursement or use a screen capture for full
reimbursement. (lf you are using a live logo as the link to CWO, please ensure the hyperlink is
shown in the screen capture). The logo must be displayed on the contractor's home page, it
must be sized no smaller than% inch in height and must be surrounded by appropriate white
space to allow easy recognition and legibility. Contractors shall not change the logo(s) in color or
appearance.
B. Print Advertising and Online Display Advertising of all types (including but not limited to
newspaper, periodicals, flyers, posters, billboards, direct mail, e-newsletters, third-party
websites, streaming displays, social media etc.) must include the County's and appropriate
City's tourism website logo (or URL with a one-click away operational hyperlink). The URL
landing page must use the correct logos and have a link to centralwashingtonoutdoor.com.
Contractors must either keep the landing page active until time of reimbursement or use a
screen capture for full reimbursement. (lf you are using a live logo as the link to CWO, please
ensure the hyperlink is shown in the screen capture). The logo must be sized no smaller than%
inch in height and must be surrounded by appropriate white space to allow easy recognition and
legibility. contractors shall not change the logo(s) in color or appearance.
C. Video vertisins of all types (including but not limited to television, online, electronic kiosks,
motion billboards, etc.) must include the County's and appropriate City's tourism website logo.
The logo must be sized no smaller than% inch in height, and must be surrounded by appropriate
white space to allow easy recognition and legibility. Contractors shall not change the logo(s) in
color or appearance.
All logos and website information may be obtained by contacting the Director of Tourism, Kittitas
County Chamber of Commerce.
Section 2. Advertising Reimbursements
Contractors seeking reimbursement from Lodging Tax Funds for advertising expenditures must adhere
to the following guidelines and requirements for each type of advertising media utilized.
A. Print Advertisine:
I. Print advertising placed with any media provider which operates exclusively outside of
Kittitas County may be reimbursed al !OO% of the cost, including any production costs. To
operate exclusively outside of Kittitas County, the provider must not be physically located in
the County and/or not distribute any media within the County.
2' Print advertising placed with any media provider which operates inside Kittitas County may
be reimbursed as follows:
a. For date-specific events, advertising the day of the event and up to 10 days prior to
the event may be reimbursed at LOO% of the cost, including any production costs.
b. For seasonal or year-round events , or for date-specific events outside of the time-
frame in Section 2 A, (2)(a)above, advertising reimbursement requests must include a
statement from the media provider specifying the percentage distribution to areas
outside of Kittitas County. Reimbursements will be allowed for the amount distributed
outside of Kittitas County, including any production costs.
B. Television Advertising:
1' Television advertising placed with any media provider outside the Yakima/Kittitas DMA will
be reimbursed at 100% of the cost, including any production cost.
2. Television advertising placed with any media provider inside the Yakima /Kittitas DMA will
be reimbursed as follows:
a. For date-specific events, advertising the day of the event and up to 7 days prior to
the event may be reimbursed atL}O% of the cost, including any production costs.
b. For seasonal or year-round events, or for date-specific events outside of the time-
frame in Section 28,2(a) above, advertising may be reimbursed at the rate of 70%of
the total cost, including any production costs.
C. Online Advertisins:
1'. Online advertising and promotion may be reimbursed at 100% of the cost, including any
production cost.
2. Streamed media (radio, television, other) requests for reimbursement must include a
statement from the media provider specifying the percentage of recipients which are
outside of Kittitas County. Reimbursements will be allowed for the percentage distributed
outside of Kittitas County, including any production costs.
D. Direct Mail:
1" Direct mail advertising may be reimbursed at 100% of the cost, including any production
cost, for each item mailed or shipped to a destination outside of Kittitas County. ln order to
receive reimbursement, a list of the addresses and a signed statement from the contractor
that the list is accurate, or other proof of delivery, must be provided along with other
required documentation.
E. Flvers/Posters:
L Flyers or posters which are placed outside of Kittitas County may be reimbursed at IOO% of
thecost,includinganyproductioncost. Inordertoreceivereimbursement,alistofthe
locations where flyers or posters were posted outside of Kittitas County, a signed statement
from the contractor that the list is accurate and a copy of the poster/flyer must be provided
along with other required documentation.
2' Banners which are placed inside of Kittitas County may be reimbursed a,t IOO%of the cost,
including any production costs. ln order to receive reimbursement, the banner cannot list a
specified date or location. Request can only be made one time.3. Signage (site layout use only) which are placed inside of the venue/facility of the event may
be reimbursed at l-00% of the cost, including any production costs. ln order to receive
reimbursement, the signage cannot.list specified date or location. Request can only be
made one time. (i.e. ADA Parking /Parking, Loading Zone, Evacuation Route, Bathrooms, and
Stage locations)
F. Radio rtisins
1. Radio advertising placed with any media provider located outside of Kittitas County may be
reimbursed at 1,00% of the cost, including any production cost.
2. Radio advertising placed with any media provider located inside of Kittitas County may be
reimbursed as follows:
a. For date-specific events, advertising the day of the event and up to 7 days prior to
the event may be reimbursed atroo% of the cost, including any production cost.
b. For seasonal or year-round events, or for date-specific events outside of the time-
fra me in Section 2 F, 2(a) above, advertising may be reimbursed at the rate of 30% of
the total cost, including any production costs.
G. One ration Reimbu rsement:
1'. Operation costs may be reimbursed 1.00% of the paid invoice cost. ln order to receive
reimbursement operations invoice must an approved cost from the Consolidated Lodging
Tax committee members list. lnvoice provided must include notation of payment with proof
of payment.
2' Mileage reimbursements that are outside of 50 miles of Kittitas County may be reimbursed
atLO0Yoofcost. lnordertoreceivereimbursement,asignedstatementfromthereceiver
along with other required documentation. Mileage reimbursement subject to IRS mileage
reimbursement rates which may change annually.3. ltems not eligible for reimbursement:
a. Salaries of employees
b. Capitol purchases- any item with 3+ years life and over SS,O0O.c. Licenses, permits, insurance, or credit card fees