HomeMy WebLinkAboutLT-2022-002 Cle Elum RoundupLT-2022.0O2-CLE ELU M ROUN DU P
2022 LODGING TAX SERVICES AGREEMENT
BETWEEN KITTITAS COUNTY AND THE CLE ELUM ROUNDUP ASSOCIATION
This Contract, effective January 1,2022 is made and entered into by and between KITTITAS
COUNTY ("County"), a subdivision of the State of Washington, and the CLE ELUM ROUNDUP
ASSOCIATION ("Contractor"), for the 2022 Cle Elum Roundup ("Event,,).
WHEREAS, the purpose of this Agreement is to provide for activities and expenditures
designed to increase tourism,
NOW THEREFORE, in consideration of the terms and conditions contained herein, or
attached and incorporated and made a part hereof, the County and the Contractor mutually agree
as follows:
Section 1. Scope of Work.
a. Contractor shall provide the services and staff described in its Application for Lodging Tax
Funds submitted to the Lodging Tax Advisory Committee, attached hereto as Exhibit "A,,
which is attached hereto and incorporated herein by this reference.
b. Except as otherwise specifically provided in this Agreement, Contractor shall furnish the
following as required to perform the services, described in Paragraph (a) above, in
accordance with this Agreement: Personnel, labor and supervision; technical, professional
and other services. All such services, property and other items furnished or required to be
furnished, together with all other obligations performed, or required to be performed, by
Contractor under this Agreement are collectively referred to herein as "Services."
c. Contractor shall commence, perform, and complete such Services in accordance with
Exhibit "8" which is attached hereto and incorporated herein by this reference.
Section 2. Pavment.
a. As full compensation for satisfactory performance of the Contractor's Services, the County
agrees to pay Contractor the sum of twelve thousand two hundred and sixty dollars
(S12,260.00) (City of Cle Elum lodging tax funding).
b. Additional payment terms: The County will make payment to the Contractor only on a
reimbursement basis, as receipts/invoices for any items including marketing and/or
advertising are submitted to the County, not to exceed the sum of twelve thousand two
hundred and sixty dollars (S12,260.00) (city of cle Etum lodging tax funding).
c. Services/Expenses that are reimbursed must be dated during the current year and final date
to submit reimbursements requests is January 15,2023 after this date funds lapse.
d. Requests for reimbursements must be submitted to:
Kittitas County Auditor
Attn: Auditor's Accounting
205 West 5th Ave - Suite 105
Ellensburg, WA 98926
2022 County Lodging Tax Funding Agreement Page 7
LT -2022-OO2-CLE ELUM ROU N DU P
a ud itorsaccounting@co.kittitas.wa.us
e Reporting requirements of your events will be required on prescribed forms from the
County Auditor.
f . Contractor is eligible to claim reimbursement for the following items and amounts only:
o Facility Rental
o Stock fee
o Talent fees (clown, announcer, band, sound, specialty act)
. Rental of equipment
o Rental of seating, stage, power, light, sound, screen. fencing, panels, trailers, drags,
tents,
o Marketing & promotional materials print, video, audio, electronic. Online, in-person,
radio, tv, social
r Security
r photography
o parking
o Ticket holder transport
o Volunteer training & supplies
o lT Support
r Office supplies
o Board member travel and training
g. Contractor is not eligible to claim reimbursement for any items not listed in Section 2 (f) and
is further expressly denied funding for the following items as requested in the application as
defined in Section 1(a): N/A
h. Contractors requesting reimbursement for event-specific expenses shall submit all claims as
no more than two reimbursement requests with supporting documentation.
Contractors must complete the Lodging Tax Reimbursement online training course provided
by the County Auditor's office prior to filing reimbursement claim. Requests for
reimbursement will not be accepted by the County Auditor prior to the training being
completed. The training may be found online at the Kittitas County Auditor's website at the
fo I lowing add ress: http ://www.co. kittitas.wa. us/a ud ito r/defa u lt.a spx
Section 3. Performance bv Contractor.
Contractor shall not (by contract, operation of law or otherwise) delegate or subcontract
performance of any Services to any other person or entity without the prior written consent
of the County. Any such delegation or subcontracting without the County's prior written
consent shall be voidable at the County's option.
b. Contractor shall at all times be an independent contractor and not an agent or representa-
tive of the County with regard to performing the Services. Contractor shall not represent
that it is, or hold itself out as, an agent or representative of the County. ln no event shall
Contractor be authorized to enter into any Agreement or undertaking for or on behalf of the
a
2022 County Lodging Tax Funding Agreement Poge 2
LT -2O22-OO2-CLE ELU M ROU N DU P
County. lt is understood that the Contractor and the Contractor's staff and employees are
not employees of the County and are not, therefore, entitled to any benefits provided
employees of the County.
c. Contractor shall comply with all applicable laws, ordinances, rules, regulations, orders,
licenses, permits, and other requirements, now or hereafter in effect, of any governmental
authority (including, but not limited to, such requirements as may be imposed upon the
County and applicable to Services). Contractor shall furnish such documents as may be
required to effect or evidence such compliance. All laws, ordinances, rules, and orders
required to be incorporated into agreements of this character are incorporated into this
Agreement by this reference. Contractor agrees to obtain all required licenses and permits,
and further agrees to keep them in full force and effect during the term of this Agreement.
d. The County and the Contractor agree that in fulfilling the terms and conditions of this
Agreement neither shall discriminate on the basis of race, creed, color, national origin, age,
sex, marital status, or the presence of a physical, sensory, or mental handicap.
The Services shall at all times be subject to inspection by and approval of the County, but
the County's making (or failure or delay in making) such inspection or approval shall not
relieve Contractor of its responsibility to perform the Services in accord with this
Agreement, notwithstanding the County's knowledge of defective or non-complying
performance, or the substantiality or ease of discovering the same. Contractor shall provide
the County with sufficient, safe, and proper facilities and equipment for such inspection and
free access to such facilities.
f. This contract is subject to review by any Federal or State auditor. Contractor shall promptly
furnish the County or its designee, or such Federal or State auditor with such information
related to the Services as may be requested by the applicable governmental entity.
Contractor shall preserve and maintain all financial records and records relating to
performance of Services under this Agreement for six (6) years after contract termination.
For such duration after the County makes final payment of compensation due hereunder,
Contractor shall provide the County access to (and the County shall have the right to
examine, audit and copy, with or without notice) all of Contractor's books, documents,
papers and records related to the Services or this Agreement.
g. Contractor understands and acknowledges that Contractor is solely responsible for its own
reporting and accounting of all state, federal, social security, and local taxes, of every nature,
arising from Contractor's performance of this Agreement. All compensation received by the
Contractor will be reported to the lnternal Revenue Service at the end of the calendar year in
accord with the applicable IRS regulations.
Section 4. Release. ln nitv, and Hold Harmless.
The County assumes no liability for the Contractor's actions under this Agreement. Contractor
releases and shall defend, indemnify, and hold harmless the County, its officers and employees,
agents, representatives, attorneys and/or volunteers, from and against all claims, costs, liabilities,
damages, and expenses, (including, but not limited to, reasonable attorney fees) which arise or
may arise or be alleged to arise out of or by reason of this Agreement including:
a Any fault, negligence, strict liability or product liability of Contractor in connection with the
2022 County Lodging Tox Funding Agreement Page 3
a
a
a
LT -2O22-OO2-CLE ELUM ROU N DUP
Services for this Agreement;
Any lien asserted upon any property of the County in connection with the Services for this
Agreement;
Any failure of Contractor, or of the Services, to comply with any applicable law, ordinance,
rule, regulation, order, license, permit and other requirement, now or hereafter in effect, of
any governmental authority; or
Any breach of or default under this Agreement by Contractor
Section 5. Compliance with Public Records Law.
a. ln compliance with Washington's public records law, the County will retain copies of any
documents associated with this Agreement, which may be required by law unless legally
exempt from such retention, for any applicable legally required retention period.
b. ln the event a public records request is made to the County for documents created in
relation to this Agreement, should legal uncertainty arise regarding the disclosability of any
documents under federal or state public records laws, the County shall provide notice to
Contractor pursuant to Washington's public records act, chapter 42.56 RCW, to allow
Contractor to seek a court injunction.
c. The County specifically shall not be liable to Contractor for the County's release under public
records laws of any documents not protected by trademark, copyright or other law.
Section 6. lndustrial ln surance Waiver.
With respect to performance of this Agreement and as to any claims against the County, its Additional
lnsureds, officers, agents and employees, the Contractor expressly waives its immunity under Title 51
of the Revised Code of Washington, the lndustrial lnsurance Act, for injuries to Contractor's employees
and agrees that the obligations to indemnifiT, defend and hold harmless provided in this Agreement
extend to any claim brought by or on behalf of any employee of the Contractor. This waiver is
mutually negotiated by the parties to this Agreement.
Section 7. lnsurance and Endorsements.
The County may require through a request in writing that the Contractor provide the County
with a certificate, binder, or policy of liability insurance, acceptable to the County in an
amount specified by the County.
b. Such liability insurance shall be such as will protect Contractor, its employees, agents and
representatives, from all claims, losses, harm, costs, liabilities, damages and expenses
arising out of personal injury (including death) or property damage that may result from
performance of the Services or this Agreement, whether such performance is by Contractor
or any of its employees, agents or representatives.
a
2022 County Lodging Tax Funding Agreement Page 4
LI -2O22-OO2-CLE ELUM ROUN DU P
Should the County require such liability insurance, the Contractor agrees to provide proof of
insurance prior to commencing performance of this Agreement.
d. Copies of the County's written request and the insurance documents provided by Contractor
shall be attached to this Agreement and by this reference will be made part hereof.
Where insurance is requested by the County, all liability insurance policies shall be endorsed
to include the County as an Additional lnsured and shall stipulate that the insurance
afforded by the policies shall be primary insurance, and that any insurance, self-insured
retention, deductibles, or risk retention trusts maintained or participated in by the Parties
shall be excess and not contributory to any other insurance maintained by the County.
Contractor shall furnish the County a certificate of insurance with Endorsement as evidence
that the required policies are in full force and effect.
Section 8. Termination.
The County may, by written notice thereof to Contractor, terminate this Agreement as to all or any
portion of the Services not yet performed, whether or not Contractor is in breach or default. Upon
receiving such notice of termination, Contractor shall, except as otherwise directed by the County,
immediately stop performing the Services to the extent specified in the notice. ln the event the
County terminates the Contractor's Services, the Contractor is obligated and hereby agrees to
refund to the County all monies paid for Services not yet rendered by the Contractor, if any, as of
the date of the notice of termination.
Section 9. Miscellaneous.
a. Contractor shall not (by contract, operation of law or otherwise) assign this Agreement or
any right or interest in this Agreement without the County's prior written consent.
b. This Agreement embodies the entire Agreement between the County and Contractor, and
supersedes any and all prior oral or written communications, proposals, conditions, promises,
representations, or understandings regarding the Services. No change, amendment or
modification of any provision of this Agreement shall be valid unless set forth in a written
amendment to the Agreement signed by both parties.
Notice for any purpose under this Agreement, except service of process, shall be given by
the Contractor to the Kittitas County Commissioners and the Kittitas County Auditor, 205 W.
5th Ave. Ste. 108, Ellensburg, WA 98926. For all purposes under this Agreement, any notice by
the County to the Contractor shall be given to the Contractor's address provided on the
signature page. Notice may be given by delivery or by depositing in the U.S. Mail, first class,
postage prepaid, certified mail, return receipt requested.
d. The section and paragraph headings of this Agreement are for reference convenience only
and are not intended to restrict, affect or be of any weight in interpreting or construing the
provisions of such sections or paragraphs.
c
e
c
2022 County Lodging Tax Funding Agreement Page 5
LT -2O22-OO2-CLE ELU M ROU N DU P
e. This Agreement may be executed in one or more counterparts and by facsimile, each of
which will be deemed an original, but allof which together willconstitute one and the same
instrument.
f. Contractor warrants to the County that the individual signing on Contractor's behalf has the
requisite power and authority to enter into and to perform Contractor's obligations under
this Agreement. Contractor further warrants to the County that Contractor has made no
misrepresentation or misleading statement in connection with this Agreement, and is not in
violation of any applicable law, ordinance, or regulation the consequence of which will or
may materially affect Contractor's ability to perform its obligations under this Agreement.
g. lf any term or condition of this Agreement or the application thereof to any person(s) or
circumstances is held invalid, such invalidity shall not affect the other terms, conditions or
applications which can be given effect without the invalid term, condition or application. To
this end, the terms and conditions of this Agreement are declared severable.
h. The exclusive venue for any action brought to enforce this Agreement or any of its terms
shall be in Kittitas County, State of Washington.
The performance of this Agreement is subject to termination without liability by either party
upon the occurrence, or upon the prediction by the National Oceanic and Atmospheric
Administration, any other agency of the United States Government, or any agency of the
Government of the State of Washington of the occurrence of any circumstance beyond the
control of either party-including, without limitation, acts of God, war, acts of terrorism
within a fifty (50) mile radius of Kittitas County, government regulations, disaster,
pandemic/epidemic illness, strikes or threat of strikes (except that neither party may
terminate this Agreement for situations involving that party's own employees), civil
disorder, or curtailment of transportation facilities-to the extent that such circumstance
makes it illegal , impossible or economically impracticable for the parties to complete the
duties and mutual obligations agreed upon and imposed upon them herein. The ability to
terminate this Agreement without liability pursuant to this paragraph is conditioned upon
delivery of written notice from one party to the other within 10 days of such occurrence or
upon delivery of written notice from one party to the other within 24 hours of the receipt of
notice of the prediction of any of the above occurrences. To the extent feasible within the
constraints imposed by any event of the type described above, the parties agree that if the
triggering event is of apparently or likely transitory effect, the parties may negotiate such
amendments to the agreement that are mutually satisfactory and not otherwise contrary to
law, including but not limited to a change in the dates for completion of any portion or the
entirety of this agreement.
2022 County Lodging Tax Funding Agreement Page 6
LT -2O22-OO2-CLE E LU M ROU N D U P
KITTITAS COUNTY
BOARD
Lau
Brett Wa m
\\\llll lll,,,/
d
D AS TO FORM
ERS
b
ofthe Board
CONTRACTOR
- lutreC \on rnqe r ) Clcllww
ECo
[Print Name U/
$
[Address]c$q bo+ 3i@bq
[Telephone]
Commissioner
t lg ,'^ca2\
Deputy Prosecuting Attorney
2022 County Lodging Tox Funding Agreement Page 7
Exl"rr bl1- {rn't
CLTAC: Application for Lodging Tax Grant Funding
Grant Application
Workshop -2A21*
Submittal lnstructions
& General
lnformation *
Upload Proofof
Organization Status*
You are strongly ettcouraged t6 compose your responses to the questions of this form with a desktop text editor
and save your work. then copy and paste the information into the form. You may also save a drafl by selecting the button
at lhe bottom of this page, When you do this you will be logged out and must log back in to continue. ln order to save a
draft you will need to provide an email address and a password After completing ihe save draft, ycu will be redirecled to
landing page containing a link to log back into the foftn. We suggesl you save lhis link as a bookmark. The link will also be
setll to you in an email. For your convenience we have provided a wcrd document versacn of the questions. Downioad it
here.
Organization lnfornration
Name of Organization * CIe Elum Roundup Association
Organizalion Address* '-t',r)t \it': -.,:
F)O Eox 671
,at j
ille Fiam
i..:,t 1, ; .:;,' 1;, ,t,,
s8922
Organization is a: *Brstnesg
'. Non-Prcfil
(Note. Please subnlit\ J-9 for business cr IRS Designarion Letter lor non-nrofit,)
Click here tc view sample docunrents {redacted).
[i;(l yc r rtlerit the {jts]lt Arulirialic!} ll\/o !. iloD - 20 j I hcste.j by l!}e Kjttilits CiuilLv Ul'arr1l)er rl l iltrrgr ce a
. Yes
'No
5i:,lij' i',,,. )r:t i ira:j 1l
Washrnglon
i:(,rr1|ri
USA
Project Contact lnformation
First Name*
Last Name*
Phone Number*
Ematl
IRS letier,pilf
Siaclr
Meyer'
':06-355-739t)
secreta;y@ciee[rnrlorindup. con
442.45KB,
^r:i-t)Lrbi.r' l:)iil,;ll:; ralirll,. ta'{l .'i)l: .:t 1ii i
Project 0r Event lnformation
ProjecUEvent Name* Cle Elum Roundup
Service Categories l-;lrr:k nll r:otdCi,',rs:ltat it}l)ly !o ilris ?Dlrli.airrn
Tourisrn prornotionlmalketin g
t Operalron of a specral event designed :o atlracl lourists
. Operalion ci a iourism related faqiliry
Other
Event Dates
Please provide any specific dtstes. or range of ciates. on which your event or project will be held. You rnay add as nrany
dates or daie ranges as necessaty.
Event Dates
Start Dates*
7129t2022
Project/Event
Location *
New or Ongoing
ProjecUEvent? *
Amount of Funding
Requosted *
End Dates
7t3112022
V,/A State Horse Parli, Cle Elurn. WA
", Ongoing Project/Event (More than four years rn existence)
New ProjectlEvent (Four or fewer years in e\istence)
$ 12800 00
ll yeu selected "Oilgaiilg P.ojectlEvent' above lhis anrot/rlt may nct exceed 1 oslo ot the total expeffse budgel ol this
p.oiect.
Funding Request Max
Tourism Seasons*..'ia,n: lhe lr!l i)1t.)w ltrti \|:r:id,. t- !i ii,.a \talt.,1} nilrr,rar loL,,,:i.il1 i:?[ii:t ir.,....,.'.]h .ltl)lj,
Year-round (Janirary - Decernber)
Off Season {Novernber - FebrrraryJ
Shouider Season iOctober or March - lt4ayi
I High Seascn iJi:rre - Septeml.er)
Application Questions: Parl 1
Please answer each question completely, in the order listed. Please include any suppo{ing data within the
response na$ative,
1 | ProjecUEvent Description
Please provide a descripiion oi your project/eve'tt.
Response 1:
ProjecVEvent
Deseription *
Video Link
The Cle Elum lloundup Assocration presents PRCA & WPRA sanetioned
(Profession Rodeo Cowbcy AssociationA/rl,}nen's Professional Rodeo Associatiorr )
pro-rodeo and western entenaintnent the last weekend )n july at the Wash;ngton
State Horse Park in Cle Elurrr, Washinqton.
The weekend kicks off with a Rascal Rode,: specially designed for irdividrrals with
speciai needs niid-morni;rg on Friday. lwc PRCAAIJPRA rodeo pedormances on
bolh Friday and Saturday evenincls PRCAA/VPRA slack roprng and banel racrng
duiing lhe day Saturday. and cowboy churcn & a ccmtnunitylamateur event on
Sunday. Plus, there are vendors. entertaitlers. royaiiy. and hirjs & lamily activities all
weekend lcng hefore. during. and after each rodeo perfofl:rances.
The prcfessiottal rodeo perfornrances sre filled with iraditional rcdeo evenls. as rrrell
as, an entertatnirrg clown and crcwd-pleasing announcer, rnulton bushng, bool
races, Rodeo Royalty runs. ccwhide .aces and a speclacular Erand entry where
sponsorflaes ily h:gh and the Antericar flag is honorecl with the natiorlal anther]r
pedo.rned live by local raleni
We offer farnily activrties befote the rocteo along with rodeo r.oyaity and contestant
rneet & greet. as ',vell as entet-taitlment includrng music dancing and refreshrnenls
altei each of lhe rodeo performances. We find that multiple rodeo 0erformsnces and
added activities of cur evenl alorrg with padnershrps wrth sponsors lo oifer discounts
and adveriising for local acccntmodalions encourage out oLjt-of{orji n patrons to stay
the night ancJ eiljoy a lull weekend wiihin our cotnnlunity.
The Cle Eiunr Roundup Association rs a non-profrt organieation cornprrsed cf
dedicated volunte--rs working lo stlengthen orjr conlrltnity lhroLigh the traditions ol
roundup and the a',vesoile s1:ort of rodeo.
:l::ltl .jrtTri.ictr; litr'l
1 t\ ,'1. :t 'l til
11.:i1.. ,. r, l,t .,.. i'lt.',- 1 /.' )i.-. i.! tia
htip!r.,'llotrtu.Derl-1iJr z6{ig 1-,;l'"'l
List of lntended Use of Funds*
Facility Rental
Stock fee
Talent fees (clown, announcer, band, sound, specialty
ovt)
Rental of equipment
Rental of seating, stage, power, light, sound, screen.
fencing, panels, trailers, drags, tents,
marketing & promotional materials print, video, audio,
electronic. Online, in-person, radio, tv, soc
Security
Pholography
parking
Ticket holder transport
volunteer training & supplies
lT Support
office supplies
board member travel & training
2i Supporting Kittitas Courrty as a lourisnr destination
1. Away lrorn iheir place o{ resiclence or businegs and stdying overnight in patd accontmoclat;ons:
2. To a place fifty miles or more away fron their place of residence or business for the day or staying cvernighl
3. or trom another country o. stale ouisjde of their place oi resrdence or business.
You must provlde the evidence utilized in determining your projections.
Response 2.1 *', "/,,r,, 'rl l' rJl::l,jivalrtr(riilif,t{:Jiriyl?,Jt!.:..,y(r,r.ivpi' ;t.lvtti.:jlity')
The Cle Elum RoundLrp atlracts lourists fron'r across the state and beyond. The hiqh
ilrOUniiljn Setllng 1r/ith OUr atena nestled ;n the ttees is unioLle for rodeO and ntany
fans come to en.loy the spod ilr a ncn-tradttional bacxdrop.
Ti-]e Cenlral lllrashington locatron and nrultiple daylrrighi ev3n1 altract patroils ironl
atouno the State. Cle Elunr rs ciose enoijgh to drive to for a fun event. yel far
enough avray that people chocse to spen.j lhe nighl so they can enloy ihe tefore &
aftet rodeo erltertainment arrd a fLrll weel{end cf events and aclivities in Kittitas
County.
PRCAflT,JPRA afe the highest levei o{ sanctioning in the sport ol rodec. Thrs means
that the best contestants ir-onr all cver the worlci and the nighest level of slock alcng
with nalronally recognized PRCA photographer. ciown & announcer.bring fans ano
iollowers lc Cle E[:m and Kiititas County.
Additionally. rodeo royaity travel from actoss the pacific Dorlhwest to participale tn a
weekend full of royalty activities. They often arrive cn Thursday snd stay for the
whole weekend. They bring foliowers and ians, as well as ptomole local businesses
and Roundirp sponso.s ihrough visits and social rnedia posts Plus we can t deny
thal ihey help with rodeo attendance as many little girls beg to meet the real
prittcesses and ponres.
!n2.02", we l:ad 2039 rn overall attendarrce. Wilh niore than 1300 flonr locations
cutside of Kittitas Coi,nly and 236 frrin out of 3tate cf country. Thrs iniorniatjon was
gatlrered irsincl a direct ccrint methcci with tjcket cuicliases and registrations oi
voltrnteers. contesiants and trendots.
It's clear to see that rodeo conteslanls ancj fans don't mirrcj iraveling to join in the
wesiern way of life and enjoy lhe corrrpetition cf roCeo at its 5nest.
2)llll (iii;ti a: ;Lit' ir[..i
Response 2.2*
Application Questions. Part 2
3l lmpact
Response 3:
Measuring Results*
t'l-_!arlhe(ilJtrit.{)a:tr:a.i!s_ir'yi)i.tavatt,il(iJrt:/',iI:.1:vrr tli'ntr'r)t.:o.il.;tll
Over tlre past I years, ll:e Cle Eium RoLjnduD has seen an in,:rease In notori(]iv and
altendance. The Rotrndun has gro,tri irom an a.ratedr rodeo with 100 spectalors to
a PRCATWPRA professional rodeo weekerrd event that attracts thousands cf
spectaiors. veqdors. acnteslants. and voii:nteers.
Itt 202'1 attendance was tracked l)y dired count, Earcodec, tickets wete solcl and zip
codes for pt:rchasers were lecorded at the ltnre of sale. Trckets rvere scanned at il-re
seating entry gate. Addilronally. we collected accornmodation inforrnation by dir-^ct
ask ,ruilh regsrds to overnight slay and accontmodaiions inforrnation as Ki[rtas
resrdenl inforrnation, ACditicnally. contestants. vet.tdots, ancl volLtnteers were asHecl
lo provide horne zip code and ovelrright accorrnrcdaiiorr jniorrnation duiing ihe
regisuation p.ocess.
ln 2021 we had 2039 ovetall atlendance. 1303 rvere frcnr outsrde of K,tt;tas Coirnt!,.
236 were irorr orrtside rhe state or coilntry I070 paid for overniqht loderrrq
(hotelimotel. RV or rracatlon rentalJ based on inlormat:on provided tn diiecl ask
dLirng ticket purcl:ase o. aegistration as 6 conteslani volunteei or vendor Using the
2.5 people per paid lodging Dight lorfiula fas provrded by lhe chamDer) maant thal
ihere ituere appro:x 508 paid nrghls.
Cl*atly lhe Roirr.rdup br'ings vrestern lrrurtsts io Cle ilurl and nelps lhent 1.._r dtscover
the allure of the shcps. resiailranrs, ai'ld fecreation in Kitfiias Caunty.
'/:,'\\, 'ti ' :- 1.\ ' 'A.'
':a)ar,lt,:iia-1 t::t):. ,r:' i,ila vc. i Lrti:It,jIl 1.,,-1, t..ti! 2il!t|1l.)ili :r:
The Cle Elum Rounclup vyrll utili:e marii=ting slrategles !n nrui:iple rrreCilrns to
prornlrle our event ancj aiitact tourists lo Kittitas County.
Out target DUdience will be individuals and farniiies i,vho have an intef.sl :n rodeo
westarir spurts &ilr lifestyle and enjoy the grea: oritci,Jors.
We wili utilize branded nlarl(eting in social nredia such as Facebook targeted ads,
lrtslagran:, Googte AdWords. and influencer campaigns. Dfiving trai{ic lo oLlr wel)site
for connection \,vith tickets, accornurocjations. iotrrisrn. sponsor 0romo, links, alcj
s3les. We will use digiiai rnarl<eiing Key Perfcr-n-rance lndlcators iKPl) to ineasure
the efflcacy of our tactics to clpi'mlze and impro!,e tne results throughout the
n:arlieting campaign.
Relational digital an$ print nlarketing in parlnersnip vrith our sanctioning borjy,
coirtractors, sponsors, ald vendors. Agreenrer:t fo| social media and web prontoiion
to dnve their foilowers and fans to rlur websile, media, and event.
We will uiilize in-person markeilng and promolion with the Roundup eueen
ambassador who travels throughout the pacific northr,vest promoirng lhe Rourrdup
and our comr,-runity Our rcyalty averages 4,000l- tlt:les of travel eacl] year and
hands cui several hundred posteirphoto cards that ccntain branding 3nd evenl
informairon.
Additionally, we yrill utilize raoic gdvertising, d,rect mail. posters, and other print
publications lhat will ccntain discount codes tc drive busitress lo our websile fiom
outside ol Kittitas coLrnty.
We vurll aulust our.ampaigil to ulllize stra:eEies with the greatesl success rn cirivtng
trcket sales and tourrsnr f0r our event.
,.|,;i)i, :ltt.;..t<t lt: :
Application Questions Part 3
4l Collaboration
lf your organization collaborates or has ffeated partnerships with other organizations, groups, or other events,
how is this accornplished?
4.1 Collaboration* As a nol-fot-pr"ofil vcltrnteer organizaticn, lire Rounciup relies heavily on rts
partr-:ersrip bus,nesses ani 0rgarrizatiors ir order to hold our event
\iVe irave rilo.e than 45 sporsors r,Jho i;nancrally support ihe Roundup oec:use they
be!eve rn olrr nrissrol.: and the benetit we provrde io the comrnunity. Sevetai ol our
donors lrave been w-ilh us since Rourdup's rncepticn in2014 and we have new
sporsors eacii yeal Ol]e oi our key long-tell'] coliabcrator"s is the Washrngior] Slale
Ho:'se Park'lihele r:lr avent rs ireid esch year
$Je have pait,:ered wiih severa' con'rrun;ly ofaantzations with the Rounlup
contrjbuling fir"anciaily as well as wilb volilnteers to Rotary Ycllth Se.vices
nr"n10e:ng, Sprrit Therapeutic RirJinil Center Cle Elr:rn Duwrtowrr Assrctation.
Rascal Rcdeo. Ellensburg Rode Posse. and the senior centers lt both Cle Eiurl :nd
Eljensl:Lrrq.
A<Jciitional padnerships have been fr.lrged will evenls irkes Bares & Broncin
Ellensl:urg. 'lopp.enish Roceo Rascal Rod6o. & Roslyn R;ders Playday. These
.fganizatro}s su,Jpofi cne anoiher wilir volulrleers "tnd slrared markelinq &
p.0itlotion.
TnanKs lo partnersh:ps and colraborations we give & receave -charect social rne.iia
n:arkating, poster lranqing. volunteer's, anil reccgnitiorrlpror}lolion rt ev€nts and
viitnin crganrzaticns.
Fcr 2022 we lvill continre 10 wor'(rnq witn localbrisinesses to collaborate on irolv lo
belter expand our event fcr lhe lreneirt of lhe Cle Elunt & Roslyn cortfiunitles.
.2r_.0r1 fit:t, it,::Ja ljrir 1
4.2 Promoting Local
*EUStness Our fccused rnarkelinq and promo'tion will be web and sccial-;^nedia,dlven. The
RounduF website will conlinue lo have a Vrsltor lnto heeding rvith prcli;r'es. lin<s. &
logos for iocal acccnrrnodaticns, our sponsors. lhe c,iy olCle Elurn. and Kittitas
County. We vrill aiso padner wrih loca; VRBO and hctels with Rounduo roonrlstay
rates and ticket uackages.
Lodging :Dforrnaticn is provtdeil dur';ng the licket purchase process and a coupon fcr
a local restaurant will accompany each ticket.
AdditronallV, contestants, contractors vendors. and volunte€rs will t'eceive lcdging
and ;ponsor information, as well as be driven to our website for more information.
During the rocieo performances, sponsors will be promoted with vendcrr bocths.
grand entry flags. arena bar]ners. printed on the day sheets and within the prograril
Additionally. the announcer takes downtime in the arena to promole our sponsors
throrghout ihe event.
There will also be posters newsprinl, and .adio ads with sponsor acknowleCgment.
Our sponsors afe ihe reasDn we are able to accorlplrsh our nrission so we wi{l do as
rrruch aswe can to ptomcte ti'tetr and drive out fans lolherr businesses.
25{lrl,ar.1ri1., liltil
4.3 Host Hotel*
Timber Lodge lnn
5l Future Plans
Pleaseexplainwhatplansexisttoallowthisprojecttobecomeself-sustaining. lncludeanyplans{orticketsales,
event sponsors, and other cost-recovery models.
Future Plans*l-he Cle Elurn Rounduo Assocratron js corrtinuing to build a strong boarcl olcltrectcts
\,vith nre.nbers who aie {ocused oir meelinq lhe crganizational mission. Additionally.
lhe board is ut:lizing best business practices aionE wilh policies arrd procecl*res that
i,vill allow for strategic planning and l*ng{ernr self-sustairlabtlity.
Sorne of the lxmedrate plar:s ale:
Uttlize liered aqd farnily package prrcing fcr Friday n;gl':t io encourage weeknighl
attendance & ccntinue t. sell oul all performances.
lrr 2[]'19 we identifteci lhe need ior ir:creaseil seatinq cacactlv. We coniinue to urork
vrith the lacility to deveiop a plan for a iong,ternt s€3li4g soluiion. Hclvever. lor 2J?1
'r.re made th-. declsion to renl ten'lpct'ary bleach-.rs to increase our seaitng capactt/
2021 Roundirp ticket sales were lrmiterl only ciue to seating capacity. The rentai
bieachers have l]]any limitaiions and are cltiy a lempo.atV seating solr-rlron.
Peilrranerrl ;ealing is oi the utmost irnporiance to tne successful gtowth of the
Round',.;p. However. it also pt-esents substarrtral challenqes orie io soace availability
& venue lrranis/needs. as well as. permittilrg. site ptep. instailatton, labor, and
rraterial costs. The lcng-lertt berrefits of pernranent seatinq aliows lor betier s€lt-
sustairability of nol only the Ror:riiup bui also olher events held at the venue There
wouid be a fevenue rncraase frr:m additrnnal tjckets sales and ttered tic<et pr;cing
based on seat lcc,llion-
ln2A22vte will contirrue lo evolve our ticket sales rvrth multrpte perf,:rmances anrl
fanrily tickel pacKs, as well as pa{nerslrips with lccai holels & VRSO cn packages to
guarantee ov€rniqht staVS.
ln 2A22we rryill :.;iilize sponsorship levels thai better align oiir revenue goals arid
offols consislent rnessaging to our'dorrors- This lvill help to pi.eserve lon3-lenn,Jr:nor
relations. as well as altraci ne',v supporiers. There has been a positiv€ supportei
response thus far.
Irt 2022 we will be increasing conlestanl patti.apaiion lvllh hlgh-level arena grorincl
rnanagenrent- We will increase our added money for all errents and give go-round
ptizes. The contestants,aved abcut oi-f glourld and the gas car,js we gave away rn
202 1. Finaliy. we rvrll work \,vith our stock contracto,, PRCA & Colunrbia River Circuit
to nelp increase our Rough St3ck padicipatior
ln 2022 we are looktng io increase revenLie lvith lxore corrintunity suppo{tirrough
an annual mernbershrp club. VIP seating. and expanding ihe event and specialty
acts.
:la)ilii .lrai c.:t.. kriti
Application Questiorrs: Part 4
6l Additional lnformation
Provide any additional information which will assist the Lodging Tax Advisory Committee in evaluating your
project arrd its benefit to tourism.
N':
Y,::
rir,-i:i:: ..:, :j|.r r l.:iir:1i.,:. \,;tr: :/:ij,, t\-a ,.!t
Our 2021 evertl v/as cartreled Cue ir: Ct)Vlll-1! and following state anal aoilnty
guide|nes for healin anci salety of our comntunrty.
We were able to hold the 2021 Cle EiLrm Rourrdup the last weekend in Juiy at lhe
WA State Horse Park. We lvorkecl closely 'irrith th€ Ccunty Heallh Deparlrnerlt to lle
sure we r,vere fcllowing all required state and counly COVID 19 gLridelines_ $Je
moved forward witn planning however'lre did shift our cudget and reciucerl some
expansion plans as ttere was uncer"larnty flont vreek to lveek if ilrdeed a gatherinq
event woirld ne allowed. Sponsols were supponi\.,e and gave r,vhat they were able
to. Sorne husinesses rvere limited by tire losses as a result of COVID-9 lvhile others
lvere ahle lo give ,xor€. Alr.llost all of our p;'evious sponsors r,liere able to conllnue tc
suppo( the Rorrndup anrl expressed ihe value they see in wltat we offer to tlie upoer
oounty. Ticket sales lvere siow untii the rrronlir of the event. However", as soon as
people L)elieved the evenl was Eoing to hold. sli oerJormances solC out. We d;d have
scme increasecl expenses wlth edditional sanilat'o't measures and the need for
icntal seating and equipntent, We were graleiul lo ha'ye a fun and successfui
comnrunity evellt and loo< loruard n 2A22.
25iil r:hri iict!', 'l i
Additional lnformalion Tire Cle Elum Rounduo Associatron is a Icn-profrl organization cctrprised of
dedicated volunteers $rDr(lng to strengthen our cornnruniiy tlrrcuglr the tiaditjons rf
rounclup and the spot1. of rode,l.
ln tlre 1:ast 8 years, lhe Roundup has become a well-regarde€l sun-tn-tenrnte svenl
lhatbringsthoirsar:dsof peoplefromnea! andfarinilthecoulltyforaweekendof
lrrn. Our local econonry rr€nefits from the aCditicnal revenue generated duri.g
RoL;ndup weekend fleslaL.;rants, siclres, hotels. canrpgrounds. shcps. etc,
The RoundLrp Associalion is taking an acllve role in oui'coatrnr:nity arrd rs not only
wor'kirrg to offer an event but aiso strengthen oul corrmunity by giving back of lheir
tirne and laient. as !vell ils financia' sUppcrl, Plus, we have :he addec benefit of our
Queen a:-nbassador who sullports local scbools. senior prograrrs, and business. :s
well as travels thioL:ghoLlt the NW promoling cur cortrmunity :nd rcdeo.
The Roundrtp n'ill con(inLre to locus on huilc.ling strong sporrsor. corrrmunity. and
parlner relations a'id overcal)re lirtritations and challenges, ln working with the
Washington Slate Horse Park irve are sure to lind a soluiion to orir seating capacrty
challenge in 2022
With a focused board of di:'ectors. lhe Roundup is ready, abie, and wiiling to help
nake 2A7.2 a successful year for r)ur ccnrmuniiy!
l5:i0 a:lairiia:iDt l:ir'rl
'/:lr lr.::ril'ri.irilr'.rlr. .rirji :tr.!(i.rl/ii:aii,-' l._:a )ai"rr,.-,t,i.tt)i) --1,,,t,I,t.';'r:jt,1l
Previous Years
Awarded Lodging Tax
Grants*
7l Previous Lodging Tax Grant lnformation
itt.y<.1.1,1,"'.111r..),trr..Xi.tijl,"ttl:.:ta-,1,r:.|)t'-)]i.at1:.:i.:.|,t1:1
. No th;s event/orojecl has nol pteviorisly ieceiveri i-odging Ta; Fiir{1inq
- les, I year previor.;s
, Yes, 2 y:ar9 lrevit--r.rs
" Y,:s 3 or'ro{e ycar; p.el;oLS
Overall Attendnace
Past Actual *Projected *
2,039 2.500
Number of people travelling more than 50 miles for your event?
Past Actual* Projected t
1,309 1,600
Number of people traveling from outside WA State for your event?
Past Actual* Projected *
236 300
The number of overnight guests who stay in paid accommodations in Kittitas County
for your event
Past Actual* Projected *
1,070 1,300
Number of paid lodging room nights resulting from you eventlactivitylfacility?
Past Actual *
508
Prior Year Paid
Overnight Stay Data
Past Methodologyi
Projected
Methodology*
Hrojecte0
520
lrl add:iio:) lo ficld al)ove you nlay .tpload llle €!rdenoe tc ;upport (hc otio, ycats looln,,|t(ih1 rntointaltol
2O21 zip totals by city, res. on,pdf 1'15,25K8
You lltay !irilJad uo lo lhrec siii$le oaggs I US Leii.j.) ot ,illcrltatioil lf ycl a si|UID nt.il(!-page Coct,me:tl only lhrr
fJrst lhrgc p.rgcs,,v,ll be cc|si.lereaj Thc lollov/!ilq fctrtats. \rill be at;cef,{ed:
r.'r'!r,]l; rriiirr,!iriLai, fu- l:t'ir).t' t.).r tl,;i,i:tltt aljt )Cl:J ltalitat iri!1rlt:r,iit
t Direcl Count ipreferreo.l
,nd,rect Count
Reo.esentative Survey
lnformal Survey lpreferrecr]
; Strur:turecl Fstimale
(Jther
li'jhli rlrel rlc.ii{:(y r ll V,rlt tJse ra: t.}tlt.i,l,,\. iit).ilr,;o8ililll ritftberii"
: Direct Corni lpreiered)
. lndifesl C0unt
' RepresenlalivcSulvey
' lrformal Surve.v lpfeferreri)
, Stt'Lrctured Estimate
Other
Methodology
Narrative*
Explanation *
ln 2021 we had 2039 overall altendance. 1309 were froil outside of Kittitas County.
236 weie from ouiside of WA state, 1070 paiO for ovemight lodging (hotellmotel, RV
orvacation renial). Using ilre 2,5 personslper room lormula fcr paid lodging nights
(provided by the c''tamber) that would make a lotal of 509 paid nighis.
2022 ovetall atlendance is based on projecied seating capacity and conleslant
increases expected. Then we used the percentage compaiiscns for oul-of-county.
oi:l-,:f-stale, and overnights frotn 202 I as we expect a simiiar demographic in 2022
(OLrt of county 64%, Out of slate 129i'. & Overnight 52,yo of the overall atte,rdance).
We then used the 2.5 perscnslper rocrn iormula for:he paici lodging {as prcvided by
tl':e charlber) Thrs gave ss our 2022 prc;ections.
-"tila ;lr.rril.{'rr lai rirL
Application Questions: Part 5
8l Funding
Doesyourorganrzatlonirave orhaveyouappliedfor.grantlundingfro|nolhersources?lf not whynotrlfyes.pleaselisl
the funding you have for the proiect. including any vchjnieer and in-kind soUrces in Question 9l Project Budget
Overview.
Funding sources and amounts which have not yet been secured will be listed separately, in the field(s) diiectly below.
Finally, what changes would occur if the project couicln't be funded?
Other Funding *
Plcdsc exi)ltrln
ln 2021 attendance was tracked by direct count. Barcoded tickets were sold arrd zip
codes for purchasers were recorded at the tirne ofsale_ Tickets were scanned at lhe
gate tor entry. Additionally, we collected accommodatiorr information by asking for
ovetnight slay and accomntodations informatiorr. Additionally we collected
residence and accomntodations iniormation for contestants, vendors. and volunteers
through a legistralion ptocess.
-lOe: yotrr irU,rnr::{ics hii!e, Al i:itvf yOU lplr ecl tof 1|I{llIt lOnr ell]tf sOUfc.rS,,
'Yes o No
ll 'r)i !eiry ll:ri '
The Cle Elunr Roundup Association kras not applieci for other grant iunding sources
al this time. We have not had success in fincing g13nts that malch our nrission ol our
501c4 status for 2021. Howaver. we r,vill coniinue to 0ursue iunding soulces in the
form of sporrsorships/clonations and seek granls that suoport our rnission
2fil0 .lleia.le. iit'tl
Funding Shortfalls *
Matching Funds
Percentage
Verification of ln-kind
Contributions
'. -1 ,i: lrr!r).r.a Jl i) : lriltt rl it:n:iilt! 'nt ,/ari:r afu,i.j:rt
':i rrl)l rv-t trt.,.j .' i1:l (tan1',e1irl?:ij )
Shculd iunding not be available for the Cl-. Eluln r6sndxp pl-oject then
reconsrderaitor.) i,vill have lo lle rrade for the valtdity cf this event for the benefit of
the local conrr.nunity
Tire Rourdup understancls that Lcdging Tax may not be rvaijable for the ior.)g lertrl
nowev€r. as a prcfessrorrel rodeo. we are still ccnsr<iered lo i:e in our infancy We
are lvoik:ng iowar.d latrg-ternr goals that include becomirrg seii-sustair:ing.
Ovar the psst felv yerrS, \,ve have significanily reviev,:e,J and reviseci our trualget.
Hov.rever. there are celtain aspecls of rodei- we catl Iot ccfipronlise o;r foi the
safetv and protection of our sanctioning aqieemeni. ar:cl ?ven more so our
conlestants, slack. sp.lrscrs. voiunteeis & ia;:s
ln olJer to become seli-sustarning w3 have to work lhrorgh sonte venle cirallenges
lhat lake tinre dire to iile tienrennous expense irivolved in sealtng and arsna
equ;pment ,lrhile also keeping the higiresi of caiiiter p3rtorrrances tc keep fans
sponsors ar-rd contegtanls enQartEd and exr:ited lo be a part cf thE Cle Eiunr
Rcurrdirp
We truiy bel;ev: that \?ve are sn assei lo the contnrunily ar.tiJ thatwe hejp lo iirflu--nce
oul-ot-town io..rrisls arrd overnrght srays ncl only frcnr oul event but ir..directly r;hen
people return to Kjltrlas corrnt_y because of lhe exper.:er':ce they had $.4tiie atten.l:ng
the Cie ElLrrrr RoLrtdup.
;1|;,Jil .rt,iliirt,). l -, !
2019 2021 2422
Revenues Frorrr Consolrdated Lodging Tax Grant
9l Project Budget Overview
P,€ase conlplete br"rdget ior ih:s pr'ojectll:toposal. lf yoirr ageircy opeiates indepenriently oi lhrs pr'ojecl appitcattorr rt inay
nct be necessary to subnril the 3nlr.e agency hudget You rnus! subtnit a buclget which specifically pertains to the
project/event for wlrich you are reguesting funding and aclheres tr: the basic LJuciget format shown belrlw.
Ti:e budg't rlust include aniictpated revenues expentlitlres, and ar':y !:oterlial p;ofrt or lr:ss. For projecls,/evenls,,rllicl) are
ongcirrq ior ncre tharr cne i1; year, please also subnrjl actuais from the prevloL:s lhree (31 years oi operations ine€cl nol
he corrsecutiire) f.y the proJect,rDroposal if apFiicabie.
For any clailned in-kind contributions valued at $500 or nrore atrd related to nrarketirrglacivertising. you must
sublnit verifyirlg docutrtentation which assures the contribution will be provided. For instarrce. il VoL: are claimrilg ut.
kind conlributions in tlre fcrm otadvetlistnq nraich. a lrinciing contract iiemtzing the nlalching value and obligating each
pany ftrust be crovided
ATTENTION: ln an efforl to allow an adequale level o{ flexibility for all applicants. nol all fields in the budget porticn are
required to be tilled before this form is submitted" Providing all applicable data is your responsibility, failure to do so
will potentially jeopardize your application's chance for review.
925.78
i l:r:; Iri!; ir ll ,rr l\r irii v/ lt) i,tn';:)i; )ar ,.t,,.'rrli::rj\j i, rs:jJ tlj. )j1rr,; .Il_,tjl ir DLrJitirt !d:.iian D.)ii;lt
va:i11! rrlr rr'li !ir!i,.rt:.]',,r,1 ...rli.al_ .13:^i,t?; lllr) t. r't{tl.tti'jt rill 1):) ir,1;!.1lt.l
Budget Year
Edit if necessary 2018
Past Actual 3 Past Aclual 2 Past Actual 1 Projocted
LTAC Grant Funding S 0,00
All Other Revenues
$ 7,4S4.00 $ 10,000.00 $ 12,800.00
Account Name
Sponsorship
Ticket Sales
Merchandise
Bev. Sales
Vendorlstall
Speciai
EvenVFundraiser
Royalty Sponsorship
Past Actual 3
$ 43300.00
I 17772.OO
$ 0.00
$ 0.00
$ 0.00
$ 0.00
Past Actual 2
$ 42000.00
$ 25000.00
$ 0.00
$ 0.00
$ 0.00
$ 0.00
Past Actual 1
$ 39753.00
$ 33630.00
$ 2069.00
$ 10865.00
$ 950.00
$ 6078.17
Projected
$ 45000.00
$ 36000.00
$ 2500.00
$ 12000.00
$ 1000.00
$ 7500.00
$ 0.00 $ o.oo $ 0.00
1n-Kind Contributions {except volunteerism)
Account Name Past Actual 3 Past Actual 2 Past Actual 1
Rodeo ln-kind $ 4000.00 $ 5000.00 $ 7S0O.0O
Royalty ln-Kind $ 0.00 g 4000.00 $ 2900.00
Past Actual 2
$ 83494.00
PastActual 1
3,581
Past Actual 1
$ 113345.17
$ 5500.00
Projected
$ 7500.00
$ 1500.00
Projected
3,500
Projected
$ 21 s760.00
Projected
$ 6500.00
$ 1600.00
$ 28000.00
$ 10000.00
$ 5500.00
$ 28000.00
$ 5500.00
Contributions of Volunteer Time
Past Actual 3 Past Actual 2
Number of Hours 3,543 3,700
Evidence of Volunteer
Contributions *
Calculated Value of
Projected Volunteer
Time
Past Actual 3
Revenue Totals $ 65072.00
irlrjiiSc,ltlir:id :l t.tr11,: til.:.,tltr.t ":t.t,; t:rt1tr'-.': il ::,.ill).iii \r, t\jt) tltt):,: lj, v,t, ,,..t!l i)(,1r-J
Roundup 2l?r Voluriteer Horrrs.pdf 35"61K8
$ 82 ,16C.C0
Expenses
Account Name
Admin
Hospitality
Venue
Marketing
Goods Sold
Produciion
Royalty
Past Actual 3
$ 4637.00
$ 0.00
$ 51897.00
$ 9231.00
$
$
$
Past Actual 2
$ 18646.55
$ 1000.00
$ 18722.44
$ 14032.00
$ 7486.00
$ 37220.00
$ 9644.00
PastActual 1
$ 6761,85
$ 1400.00
$ 14612.78
$ 9300.00
$ 4443.83
$ 27350.00
$ 554"42
SecurityiEMS $
Operations $
Contestant Awards $
Family/Kid Activities $ 0.00
Rascal Rodeo $ 0.00
Post Rodeo Ent $ 0.00
Lodging $ 0.00
Scholarship $ 0.00
Travel CRC/NFR $ 0.00
Conf.
Parking $ 0.00
V|P/Sponsor $ 0.00
Past Actual 3
Expense Totals $ 65765.00
Profit & Loss
Past Actual 3
$ -693.00
$ 1084.00
$ 3980.00
$
$ 0.00
$ o.oo
$ o.oo
$ 0.00
$ 0.00
$ 0.00
$ 0.00
$ 0.00
Past Actual 2
$ 111814.99
Past Actual 2
$ -28320.99
$ 3985.00
$ 692.05
$ 12025.00
$ 0.00
$ 3230.00
$ 1000.00
$ 373.50
$ 1000.00
$ 0.00
$ 0.00
$ 0.00
Past Actual I
$ 86734.43
Past Actual 1
$ 26610.74
$ 3500.00
$ 1500.00
$ 24000.00
$ 1000.00
$ 3500.00
$ 3000.00
$ 500.00
$ 1500.00 '
$ 2500.00
$ 1200.00
$ 1200.00
Projected
$ 128500.00
Projected
$ 85260.00
Application Certification
The applicant here certifies and affirnrs: 1. That ii does not now, nor will it dunng the per{ormance of any contract arrsrng
from this application. unlawfuily discriminate against any errrployee applicant for enploynent, clieni. customer, or other
person who nlight benefit from said contraci, by reasori of age. race. color ethnlcity. sex. religion. military status, sexuai
orientalion. creed, place of birth. or disability. 2. That it wrll abiCe by all reievant locai. state and federal laws and
regulations and: 3. That it has read the iniormation contained in the lnstruclions on pages 1 and 2 and uncjerstands and
will conrply with all provisions thereof.
Certified by:
,-fa,yqfl ry.ry't
Name*
Applicant's Title*
Stacy Meyer
Secretary
I
0297 87
ffi
ffi rns i,'",till-fr ::ii: :::ti:?'
0GDEN uT 84201_0058
CLE ELUH ROUNDUP ASSOCIATION% BEVERLY HILLERP0 Box 671
CLE ELUI'1 tJA g89?Z-A67r
In neply refer to; 04Sg0Bl54gNov. 26, ?}tg LTR 4t6BC ;q6-5485332 000000 00
48076449
BODC: TE
in IRC Sectlon 1.70 (c),to ycru, you should adviseo you aren't deduct ible.
Dear Taxpsysp;
We I re responding totax-exempt status.
your request dated Nov. 15, ?019r obgst your
We issued Vou a determination letter in January ?0 lS, recognizing
i;;r:s tax-exempt under rnternal Revenue code ( IRC) section 501 (c)
Employer ID number:Form 990 requined I
You can set IRS forms
www. i rs. gov./f orms-pubs
46-5485552
Yes
publ i cat ionsr by callin.g
fi. 1e a requj.ned annualYears, ule t l. 1 revoke5rd required return or
Eecause you ! re not an otganization describeddonors can't dedr.rct cont;i;;tions they rnakeyour contributors that thein contnibutions t
In the hearring 0f this letterr we indicated whether yoLr must file anannila1 informatiun return. If youtre ""ori".o to file a returnr youmust file one of the fs1l0wing bv the 15i; dav of the 5th month afterthe end of your annual accnunting per:Lod:
- Fonm 99A, Retunn of 0rganization Exempt From Income l-ax
i:;- 990E2, Short Fonm Return of 0;;r"ization exempt From fncome- Forn 990*Nr Erectranic Notice (e-postcand) for Tax_Exempt0rganizations Not Required to eiru-io"m 990 0r Fonm 990_Ez- Form 990-PFr Return ;; Private iounarti.or.r or section 494T(a) (l)Trust Treated as private Foundat;;;-
Accordj.ng to IRC Section 60fS(j), if you don.tinformation return or ""ti.. for. S consecutiveyoun tax-exenpt status on the due date of thenotice.
you need from our website at800-TAX-FoRM {800_ 82s_367e):
rf you have questionsl caLL gTT. gzg-5500 between g a.m. and 5 p,m.rll;:1. timer Mondav throush-Friday (Alaska and Hawaii folrow paciflc
Thank you for your cooperation.
0r
o
CLE ELUM ROUNDUP ASSOCIATION
% BEVERLY MlLLER
PO BOX 677
CLE ELUM WA 989??.-067 L
043808 1548
Nov. ?6 ' 20 l9 LTR 4168C 0
46-5q85s32 000000 00
00026450
Sincerely yours,
b-wu,)tL nNm/rJ
Deborah
Program
K AIlan
lvlanager r AM 0PS t
2021 Roundup - Volunteer Hours
Last Name First Initial Volunteer Hours
Aparicio
Aparicio
Bator
Beard
Bingham
Brawn
Brown
Brown
Cloninger
Clyborn
Clyborn
Cope
Cope
Frailey
Frailey
Frailey
Gamble
Garcia
Hadden
Hansen
Hansen
Hansen
Hopkinns
Jennings
Jennings
Jennings
Jenson
Jenson
Johnson
Jurnp
Keller
Lackey
Lapp
LaValley
LaValley
Meyer
Meyer
Meyer
Meyer
Miller
Miller
Moore
Morrow
Mundy
Mundy-Swanson
Nevin
Spear
Wolf
Womack
s
M
J
D
s
c
F
)
c
P
K
A
A
A
M
D
A
L
K
K
K
K
A
K
fi
5
J
K
P
s
K
s
A
J
N
M
P
s
B
B
M
L
l
!
L
M
]
L
7
13
8
55
L2
22
5
5
600
15
15
13
37
L3
42.5
44.5
28
13
74
LL
15
16
5
t2
72
60
L7
13
18
t7
7.5
12.5
746
450
450
30
55
75
880
37
110
13.5
42
9.5
9.5
L2
t2
10.s
6
3581 Total Hours
Cle Elum Roundup Attendance Record luly,2A21-
' $ in attendance zlp City State
WA
WA
WA
WA
WA
WA
WA
Full Time Resident
Kittitas County
Staying overnight in
Hotel, RV, or
Vacation rental :
No
Yes
Yes
Yes
No
Yes
Yes
No
No
No
No
No
No
No
18
4
t2
72
4
22
98223
98002
98528
9800s
;98008
99320
99320
Auburn
'Belfair
Bellevue
Bellevue
Bellevue
Benton
Benton City WA NoNo
9800s
WA7
WA
WA
WA
WA
WA
WA
I
T4
7
1
5
2
WA
wA
WA
WA
2
3
8
99322
98391
I 98012
98021
98662
98321
98613
98532
98816
98816
Bickleton
Lake
Bothell
Bothell
Brush Prairie
Buc
Carnation
Centerville
Chehalis
Chelan
Chelan
Yes
Yes
No
No
Yes
Yes
Yes
Yes
Yes
Yes
No
No
No
No
No
No
No
No
No
No
No
No
Yes
Yes
No
No
WA
WA
22
2
r99004
99709-9647
rChen
Chewelah
YesNo
No
Yes
Yes
No
No
No
No
No
No
WA
WA9
WA
WA
WA
WA
WA
WA
98922
98923
9900s
Clarkston
Cle Elum
Cle Elum
Cle elum
Cle Elum
Clinton
Colbert
Colfax
Creston
No
No
No
No
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Yes
No
No
Yes
No
No
No
No
No
No
Yes
t
4
3
1
21
6
27
322
39
4
2
2
WA
WA
98922
:9892238
98236
991-11
997t4 Colville WA
9911s Coulee City WA
7 98239 iCoupeville WA
98042
99117
99328 iDayton WA
98198 Des Moines WA
98019 iDuvall WA
L2 98802 East Wenatchee WA No No
6 9892s Easton WA No No
9892s Easton WA
I 98020 iEdmonds WA No
1 ;98020 Edmonds WA No No
5 98026 edmonds
5
133
20
98025
,98935
'98926
WA
WA
WA
WA
WA
YesNo
Noedmonds
Ellensbu
EI
Ell
No
No
Yes
No
Yes
Yes
Yes
60
No298822E ntiat WA
98926
Yes
t2 :98022 Enumclaw
E
WA
WA
Yes
Yes
No
No1
.4
98823
98201 Everett WA YesNo
WA498203
98203
Everett
Everett
Everett
No
No
Yes
YesWA
1 YesWANo
98208
Yes
Yes1
98024
98248
Fall Ci
Ferndale
WA No
WA No
1 98329 GIG HARBOR WA No Yes
Yes
Yes
No
No61998
2
3
98335 Gi harbor WA
Glenwood WA
986203 Goldendale YesWANo
WA798930Grandview No Yes
3
5
WA
WA
WA
0
3
8
98932
982s2-9017
98027
98027
Gra
Granite Falls
lssa
YesWA
WA Yes
Yes
No
No
No
No
No
99338 Kennewick No No
13 98042 Kent WA No Yes
4 ,99L4L ]KETTLE FALLS WA No Yes
40 98033 ,Kirkland WA
WA
WA
WA
No
No
No
No
2 98033
98034
:98034
Kirkland
Kirkland
'Kirkland
Yes
No
Yes
No
Yes
Yes
6
4
98033
98826
Kirkland WA No
,Leavenworth WA No
7
8
5
1
2
98264
98046
98828
99349
98837
98274
:98936
99156
98166
98045
Mansfield
e val
Mattawa
Mesa
Monroe
Moses Lake
Mount Vernon :
Moxee
New
WA
WA
WA
WA
WA
WA
WA
WA
WA
WA
WA
WA
WA
WA
No
No
No
No
No
No
No
No
No
No
No
No
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Yes
No
Yes
No
No
Yes
L
3
4
8 Yes
98830
98038
99343
98272
9827s mukilteo
Normandy Park WA No Yes
North Bend WA No
10 98045 North Bend WA No No
6
z
6
,9804s
98277
983s9
98841
;99360
99344
99302
,99347
98366
North bend
Oak harbor
Olalla
o
iOmak
Othello
Palisades
Pasco
Port Orhcard
WA
WA
WA
WA
WA
WA
WA
Yes
Yes
Yes
No
No
No
No
No
Yes
Yes
No
No
No
Yes
Yes
No
No
No
No
No
No
No
5
WA
WA
WA
WA
WA
19
72
4
2
3
5
7
t98370 Poulsbo NoNo
Pom
99350 Prosser WA No No
4 98374 Puvallun WA No Yes
No
Yes
Yes
No
No
Yes
Yes
No
Yes
No
No
No
No
No
No
No
No
No
Pu
2
3
,3
4
1,2
3
10
,7
98374 WA
WA
WA
WA
WA
WA
WA
WA
WA
98940
98940
:98848
98848
99029
98052
980s2
980s3
980s3
lu
U
7 n
Qui
Reardan
Redmond
Redmond
Redmond
Redmond No
Yes
Yes
No
No
Yes
Yes
No
9
1
99
26
98058
99169
98941
98074
98074
9807s
98075
98002
98102
98103
98105
98108
98109
98119
98119
, Renton
Ritzville
Ros
Sammamish
Sammamish
Sammamish
mmamish
seattle
Seattle
Seattle
Seattle
Seattle
Seattle
Seattle
Seattle
Seattle
attle
Seattle
Sedro Wool
WA
WA
WA
WA
WA
WA
WA
WA
WA
WA
WA
WA
WA
WA
WA
WA
WA
WA
WA
WA
No
No
No
No
No
No
No
No
No
20
4
4
4
11
2
7
No
No
No
No
No
No
2
2
4
2
No
Yes
No
Yes
No
Yes
No
No
Yes
No
Yes
No
No
Yes
Yes
No
Yes
Yes
Yes
Yes
Yes
Yes
2
No
2
No
No
WA
WA
8
98772
1981162
98L17
WA
98121
98725 ; seattle WA No
6 98136
98146 SEATTLE WA No
1,4 98199 Seattle
18 98284
98942 Selah WA No No
YesWA698382
98290
98290
98295
98068
98851
98943
99203
992L2
9917L
98292
98944
98403
rm
Shoreline
Snohomish
Snohomish
,Snohomish
ualmie
ualmie Pass
La ke
South cle elum
ne
rSt. John
Stanwood
ide
Tacoma
WA
WA
WA
WA
WA
WA
WA
WA
WA
WA
Wa
WA
No
No
No
No
No
No
No
No
Yes
No
No
No
No
No
Yes
Yes
Yes
No
Yes
Yes
Yes
Yes
WA
8
3
6
74
2
7
2
2
2
2
Yes
Yes
Yes
Yes
Yes
:7
5
5
4
T
98584-8548 SHELTON NoWA
98777
Yes
Yes4
WA No
984A4 , Tacoma WA No
Yes,2 98422 Tacoma
Tacoma
WA No
98444 WA No Yes
Yes
Yes698589
Tacoms
Tenino
WA
WA
No
No
2 98589 Tenino WA NoNo
98946
98855
98948
:99181
99361
99362
98857
988s8
Tho
Tonasket
Waitsbu
Walla Walla
Warden
Waterville
WA
WA
WA
WA
WA
WA
No
Yes
Yes
Yes
No
No
1
1
t4
20
T2
10
7
T3
L
16
2
Yes
Yes
Yes
No
Yes
Yes
No
Yes
No
Yes
Yes
Yes
Yes
Yes
Yes
Yes
No
No
No
WY
2
1
5
98801
98672
98077
98903
Wenatchee
White Salmon
Winlock
Yakima
nne
WA
WA
WA
WA
WA
No
No
No
No
98077
98077
Woodinville
Woodinville
Woodinville
WA
WA
WA
No
No
No
:Yakima98902
98902
Yakima WA
No
Yakima
Yakima
WA
WA
98597 Yelm WA No
98953 Zillah WA
820011
824r4 Cody WY No
83002
8 84004 alpine NoUT
84403 Oeden UT
Jackson WY
No Yes
1
84095
84662
7gt0t
77422
,77864
7640L
76402
37129
s7448
t9790L
978L4
97225
9770t
97720
So Jordan
ci
Brazoria
nville
le
Murfreesboro
Hosmer
Adrian
Baker
Beaverton
Bend
Burns
No
No
No
No
No
No
No
UT
UT
TX
TX
Yes
Yes
Yes4
1
2
4
2
1
4
1
TX
TX
TN
SD
OR
OR
OR
OR
OR
Yes
Yes
2
1
Yes
Yes
Yes
Yes
Yes
Yes
Yes
No
No
No
No
No
No
Amarillo
Madisonville TX No Yes
2 97013 Ca OR YesNo
97330 Corvallis OR YesNo
97021 Dufur OR No Yes
e1,
1
.97440
97830 ,Fossil OR No Yes
OR No Yes
2
15
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Yesr2897
1,
1
L
2
97836
79045
97838
97846
:9763A
9735s
97839
Hereford
Hermiston
Or
OR
OR
OR
OR
OR
OR
No
No
No
No
No
No
No
h
Lakeview
Lebanon
McMinnville OR No
2 97045 Yes
Yes
Yes
Yes
Yes
No
No
No
No
ORn
t4 '97801
,97274
97753
.97875
Portland
Powell Butte
Prineville
OR
OR
OR
Stanfield OR YesNo
Pendleton OR No
4 Yes
Yes
Yes
Yes
t
1
2
2
6
Yes
Yes
Yes
Yes
Yes
Yes
NZ
NC
Yes
Yes
Yes
Yes
No
No
No
No
No
No
4
2
72
1
1
2
rrebonne OR
OR
OR
OR
OK
No
No
No
No
No
No
97058
97862
97882
74801
4st57
9597
27027
59821
59701
The Dalles
Uma ne
Umatilla
Shawnee
New Richmond
MiddlemarchI
t
:Papillion680452 NoNE
King
597tL Anaconda MT
Arlee MT
59715 Bozeman MT No
Browi59477 MT
Butte MT
59019 Columbus MT
7 ',89725 , Dillon NoMT Yes
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Yes
No
No
No
No
No
No
No
No
No
ID
ID
ID
ID
ID
ID
4
T
3
5983s
59858
83445
83601
83252
Hamilton
Phi bu
Farmi n Hills
5ul
Boise
Challis
Chester
Greenleaf
Lewiston
Malad
MT
MT
MI
KY
7
t
'I Yes
Yes
Yes
Yes
Yes
No
No
No
No
ID
ID
3
1
48334
40070
67052 Goddard KS
20 83709
T 83587
83226
83626
1 83628 Homedale
83641
836ss
83672
'93635
93907
94tL4
:Melba
New P
Weiser
Ocala
Los banos
Salinas
San Francisco
h
Yes
Yes
No
No
ID
ID
Yes
0A6
, ROL 1YO : Standoff YesNoAB
Yes
Exhibit "8"
Guidelines and Requirements for
Expenditure Reimbursements from Lodging Tax
Section 1. Branding
Contractors who have been approved to utilize grant awards for advertising expenditures must
incorporate Kittitas County and the appropriate City of Cle Elum, Ellensburg, or Roslyn tourism
information as follows:
A. Websites and Social Media Site$ must include the County's and appropriate City's tourism
website logo or URL with an operational link to the site(s). The URt landing page must use the
correct logos and have a link to centralwashingtonoutdoor.com. Contractors must either keep
the landing page active until time of reimbursement or use a screen capture for full
reimbursement, (lf you are using a live logo as the link to CWO, please ensure the hyperlink is
shown in the screen capture). The logo must be displayed on the contractor's home page, it
must be sized no smaller than% inch in height and must be surrounded by appropriate white
space to allow easy recognition and legibility. Contractors shall not change the logo(s) in color or
appearance.
B. Print Advertising and Online Display Advertising of all types (including but not limited to
newspaper, periodicals, flyers, posters, billboards, direct mail, e-newsletters, third-party
websites, streaming displays, social media etc.) must include the County's and appropriate
City's tourism website logo (or URL with a one-click away operational hyperlink). The URL
landing page must use the correct logos and have a link to centralwashingtonoutdoor.com.
Contractors must either keep the landing page active until time of reimbursement or use a
screen capture for full reimbursement. (lf you are using a live logo as the link to CWO, please
ensure the hyperlink is shown in the screen capture). The logo must be sized no smaller than%
inch in height and must be surrounded by appropriate white space to allow easy recognition and
legibility. Contractors shall not change the logo(s) in color or appearance.
C. Video Advertisine of all types (including but not limited to television, online, electronic kiosks,
motion billboards, etc.) must include the County's and appropriate City's tourism website logo.
The logo must be sized no smaller than% inch in height, and must be surrounded by appropriate
white space to allow easy recognition and legibility. Contractors shall not change the logo(s) in
color or appearance.
All logos and website information may be obtained by contacting the Director of Tourism, Kittitas
County Chamber of Commerce.
Section 2. Advertisinq Reimbursements
Contractors seeking reimbursement from Lodging Tax Funds for advertising expenditures must adhere
to the following guidelines and requirements for each type of advertising media utilized.
A. Print Advertising:
L Print advertising placed with any media provider which operates exclusively outside of
Kittitas County may be reimbursed at 100% of the cost, including any production iosts. To
operate exclusively outside of Kittitas County, the provider must not be physically located in
the County and/or not distribute any media within the County.
2. Print advertising placed with any media provider which operates inside Kittitas County may
be reimbursed as follows:
a. For date-specific events, advertising the day ofthe event and up to 10 days prior to
the event may be reimbursed at I0O% of the cost, including any production costs.
b. For seasonal or year-round events, or for date-specific events outside of the time-
frame in Section 2 A, (2)(a) above, advertising reimbursement requests must include a
statement from the media provider specifying the percentage distribution to areas
outside of Kittitas County. Reimbursements will be allowed for the amount distributed
outside of Kittitas County, including any production costs.
B. Television Advertisine:
1-. Television advertising placed with any media provider outside the Yakima/Kittitas DMA will
be reimbursed at 100% of the cost, including any production cost.
2' Television advertising placed with any media provider inside the Yakima /fittitas DMA will
be reimbursed as follows:
a. For date-specific events, advertising the day ofthe event and up to 7 days priorto
the event may be reimbursed at LOO% of the cost, including any production costs.
b. For seasonal or year-round events, or for date-specific events outside of the time-
frame in Section 28,2(a) above, advertising may be reimbursed at the rate of 7oo/oof
the total cost, including any production costs.
C. 0nline Advertisins:
7. Online advertising and promotion may be reimbursed at 100% of the cost, including any
production cost.
2. Streamed media (radio, television, other) requests for reimbursement must include a
statement from the media provider specifying the percentage of recipients which are
outside of Kittitas County. Reimbursements will be allowed for the percentage distributed
outside of Kittitas County, including any production costs.
D. Direct Mail:
1. Direct mail advertising may be reimbursed at I0O% of the cost, including any production
cost, for each item mailed or shipped to a destination outside of Kittitas County. ln order to
receive reimbursement, a list of the addresses and a signed statement from the contractor
that the list is accurate, or other proof of delivery, must be provided along with other
required documentation.
E. Flyers/Posters:
1. Flyers or posters which are placed outside of Kittitas County may be reimbursed at 100% of
the cost, including any production cost. ln orderto receive reimbursement, a list of the
locations where flyers or posters were posted outside of Kittitas County, a signed statement
from the contractor that the list is accurate and a copy of the posterlflyer must be provided
along with other required documentation.
2. Banners which are placed inside of Kittitas County may be reimbursed atlOOo/o of the cost,
including any production costs. ln order to receive reimbursement, the banner cannot list a
specified date or location. Request can only be made one time.
3. Signage (site layout use only) which are placed inside of the venuefacility of the event may
be reimbursed at 100% of the cost, including any production costs. ln order to receive
reimbursement, the signage cannot list specified date or location. Request can only be
made one time. (i.e. ADA Parking/Parking, Loading Zone, Evacuation Route, Bathrooms, and
Stage locations)
F. Radio Advertisine:
1.. Radio advertising placed with any media provider located outside of Kittitas County may be
reimbursed at 100% of the cost, including any production cost.
2. Radio advertising placed with any media provider located inside of Kittitas County may be
reimbursed as follows:
a. For date-specific events, advertising the day ofthe event and up to 7 days prior to
the event may be reimbursed at LOO% of the cost, including any production cost.
b. For seasonal or year-round events, or for date-specific events outside of the time-
frame in Section 2 F,2(al above, advertising may be reimbursed at the rate of 30% ol
the total cost, including any production costs.
G. Operation EeLmbr{'sement:
L Operation costs may be reimbursed L0A% of the paid invoice cost. ln order to receive
reimbursement operations invoice must an approved cost from the Consolidated Lodging
Tax committee members list. lnvoice provided must include notation of payment with proof
of payment.
2. Mileage reimbursements that are outside of 50 miles of Kittitas County may be reimbursed
at l.oa% of cost. In order to receive reimbursement, a signed statement from the receiver
along with other required documentation. Mileage reimbursement subject to IRS mileage
reimbursement rates which may change annually.
3. ltems not eligible for reimbursement:
a. Salaries of employees
b. Capitol purchases- any item with 3+ years life and over SS,O0O.c. Licenses, permits, insurance, or credit card fees