HomeMy WebLinkAbout2023_01 Travel ResolutionKITTITAS COUNTY
BOARD OF COUNTY COMMISSIONERS
RESOLUTION NO._2023_____
Resolution Amending Kittitas County’s Travel Policy to Reflect 2023 IRs Mileage and Per-Diem Rates.
WHEREAS, the Board of County Commissioners on March 23, 1999, adopted Resolution No. 99 -
35, amending Kittitas County’s travel policy, to establish reimbursement rates for employees who travel on
county business, and
WHEREAS, the Board of County Commissioners on December 28, 1999 per Resolution No. 99-
142 authorized the Board to approve the travel reimbursement rates via board motion.
WHEREAS, Kittitas County has an accountable travel plan that meets the Internal Revenue Service
(IRS) guidelines, and
WHEREAS, Kittitas County currently uses the high-low substantiation method of reimbursement
for per diem, of lodging and meals, and the IRS reviews and adjusts these reimbursement rates, at least
annually.
WHEREAS, the IRS has issued the rates for 2023 or travel per diem reimbursement for the high-
low areas, and
WHEREAS, The Board of County Commissioners review the travel reimbursement rates to
establish fiscal accountability.
NOW, THEREFORE BE IT RESOLVED, the Board of County Commissioners hereby amends the
travel reimbursement per diem rates, effective January 1, 2023 as follows:
1. The mileage reimbursement for the use of one’s personal vehicle according to the IRS
effective January 1, 2023, will increase to 65.5 cents per mile;
2. The maximum hotel per diem reimbursement is $133.00 for low-cost area and $222.00 for
high-cost area (these rates do not include taxes).
3. The meal per diem rate will be allowed only if traveling away from home overnight at the
following:
Low Rates High Rates
Breakfast $ 13.00 $ 14.00
Lunch 18.00 20.00
Dinner 38.00 40.00
TOTAL $ 69.00 $ 74.00
4. Travel Authorization approved in advance by the Board of County Commissioners will be
required for all county employees under the following situations :
a. For travel not included in the departmental budget.
5. It is the commitment of Kittitas County to develop its human resources through training
and performance development efforts. Therefore, whenever an employing official deems
it necessary to send one of their employees to a certifiable training program the employee
should recognize the professional benefit they and the County will receive. The employee
should also be cognizant of the expense the county will incur to train the employee. To
that end, if the training certifies the employee, the employee will be
Travel Policy Amendment
Page 2
required to remain employed after the training with the county for 4 months, for every
$1,000.00 (registration, travel costs and per diem) expended on such training.
ADOPTED this 17th day of January 2023.
BOARD OF CO COMMISSIONERS
KITTITAS COUNTY, WASHINGTON
____________________________
Chairman
___________________________
Vice-Chairman
ATTEST
____________________________
Commissioner
____________________________________
Clerk of the Board/Deputy Clerk of the Board
Kittitas County
Board of County Commissioners
Agenda Staff Report
Agenda Date: January 17, 2023
Action Requested: Request the Board approve the new employee travel reimbursement rates,
effective January 1, 2023
Background:
Each year the IRS issues the new authorized travel reimbursement rates for h otels,
meals and mileage. The IRS changed the mileage reimbursement rate from 56.0
cents per mile to 65.5 cents per mile effective January 1, 2023.
Kittitas County has selected to use the High-Low rates. The rate adjustments are
as follows:
2020_01 IRS 2021_22 IRS 2022_23 IRS 2023_24 IRS
Mileage
reimbursement
57.5 cents per
mile
56.0 cents per
mile
58.5 cents per
mile
65.5 cents per
mile
Hotel
(Low/High)
$140.00/$226.00 $138.00/$221.00 $133.00/$222.00 $133.00/$222.00
Meals $60.00/$71.00 $60.00/$71.00 $69.00/$74.00 $69.00/$74.00
Recommendation: Request the Board approve the resolution adopting the new IRS approved rates for
employee reimbursement of mileage, hotel and meals, effective J anuary 1, 2023.
Handling: Copy to Brian Carlson
Brian will distribute to all employees
Attachments: Resolution for amending Travel Rates effective January 1, 2023
Lead Staff Brian Carlson, Budget & Finance Manager