HomeMy WebLinkAboutGrant Administration Agreement between KCHN and KCPHD5 .'V
Kittitas County °� r
Review Form-
fit 7"1'I'I'.1ti f lj•!'f"1
Grants & Contract Agreement
Today's Date
12/08/2022 PA Camas Request #:
Fund/Department Agenda Date: r 1 J
116 -Public Health
Contract/Grant Information
Contract /Grant Agency: Grant Administration Contract between Kittitas County Health Network and
Kittitas County Public Health a
Period Begin Date: 09/01/2022 Period End Date: 08/31/2025
Total Grant/Contract Amount: $123,000.00
Grant/Contract Number:
Contract/Grant Summary:
The Kittitas County Health Network was awarded and manages that certain Health Resources and
Services Administration Rural Communities Opioid Response Program (RCORP) Implementation Grant
for the management of the Grant within the Managers jurisdiction.
o The purpose of the Grant is to reduce the morbidity and mortality of substance use
disorder, including Opioid Use Disorder in rural communities by strengthening and
expanding prevention, treatment, and recovery.
o This includes increasing community access to Naloxone, conduct HIV and Hepatitis
screenings at the syringe services program, and connect syringe service clients with
prevention, harm reduction, early intervention, treatment, and other services.
Recommendation for Board of Health Review on
Department Head Signature: _ Director Date:
Kittitas County Prosecutor, Auditor, and Board of Health Review and Comment:
APPROVE DASaTO FORM:" , ,
Signature of Prosecu ar's Offc Date
Signature of Auditor's Office Daie
Verification the Contracting Agency is not Suspended/Disbarred:
® Agency is not suspended/disbarred ❑ Not Checked (reason)
Grant/Contract Review Page 1
Financial Information
Total Amount NTE $123,000.00
State Funds $
Federal Funds NTE $123,000.00
Percentage County Funds
Matching Funds $
CFDA# 93.421
In -Kind $
Explain
Is Equipment being purchased?
Who owns equipment?
New Personnel being hired? Contact HR hiring — reporting requirements
Future impacts or liability to Kittitas County:
Budget Information
Budget Amendment Needed?
New Division Created?
Revenue Code
Expense Code(s)
Pass Through Information
Agency to Pass Through
Amount to Pass Through
Sub -Contract Approved Date:
Yes ❑ attach budget form No W Why not
Already Budgeted
116.612.92.337.62
612.92 / 612.35 / 612.40.2 (51001,52001,50098,54702)
Prosecutor Review
Has the Prosecutor reviewed this agreement? Yes El No ❑
County Departments Impacted
Auditor
Information Services
Prosecutor
BOCC Approval Needed?
Yes ❑
Staff Member Presenting:
Assignment of Tracking Information
Auditor's Office
Human Resource
Prosecutor's Office
Who Signed the grant application
Reviewer
Facilities Maintenance
Human Resource
Treasurer
Grant/Contract Review Page 2
GRANT ADMINISTRATION CONTRACT
Between
Kittitas county Health Network
And
Kittitas County Public Health Department
THIS GRANT ADMINISTRATION CONTRACT ("Contract") is entered into by and between Kittitas
County Health Network ("Manager") and Kittitas County Public Health Department
("Contractor") effective September 1, 2022 ("Effective Date") and, unless earlier terminated,
terminate on August 31, 2025 ("Termination Date")
RECITALS
A. Kittitas County Health Network has been awarded a Health Resources and Services
Administration Rural Communities Opioid Response Program (RCORP) Implementation Grant
("Grant") for management of the Grant within Manager's jurisdiction. The purpose of the Grant
is to reduce the morbidity and mortality of Substance Use Disorder (SUD), including Opioid Use
Disorder (OUD) in rural communities by strengthening and expanding SUD/OUD prevention,
treatment, and recovery services.
B. Contractor possesses specific skills in contributing to prevention, treatment, and recovery
services for SUD/OUD as set forth in the Grant.
C. Manager desires to engage the services of Contractor to provide Services for Kittitas County
Opioid Use Disorder Prevention, Treatment, and Recovery Project ("Project") as defined in Exhibit
2 "Services & Deliverables", incorporated herein by this reference, and subject to the terms and
conditions as required by Manager under this Contract, pursuant to the terms and conditions in
the "Health Resources and Services Administration (HRSA) Notice of Award Authorization" as
defined in Exhibit 1, incorporated herein by this reference.
NOW, THEREFORE, in consideration of the mutual benefits and burdens as set forth below, the
receipt and sufficiency of which are hereby acknowledged, Manager and Contractor agree as
follows:
1. Project Scope of Work, Contractor will be responsible for assisting with the administration
of the Grant activities and services in Kittitas County, over which Manager has jurisdiction
as set forth in the Grant ("Services"). Contractor agrees to increase community access to
Naloxone, provide training on Naloxone, conduct HIV and Hepatitis screenings at the
syringe service program, and connect syringe service clients with prevention, harm
reduction, early intervention, treatment, and other support services, conduct harm
reduction education.
2. Deliverables and Schedule. Contractor shall promptly and effectively deliver to Manager
the "Deliverables" at the times identified by Manager in Exhibit 2 "Services &
Deliverables".
3. Fees and Payment. Conditioned upon and in consideration of Contractor's timely, full and
faithful performance of the Services and timely submission of Deliverables as stated in
Exhibit 2 "Services & Deliverables", and timely, full and faithful performance of all terms
and conditions of this Contract, Manager agrees to pay Contractor "Contractor's Fees" on
the dates listed on the attached Exhibit 3 "Contractor's Fees", incorporated herein by this
reference. All requests for payments for Contractor's Fees will be remitted by Contractor
to Manager at the Manager Payment Contact as stated in Exhibit 3 following receipt of an
invoice for Services rendered during the preceding quarter, along with supporting
documentation, submitted not laterthan the Invoice Deadline Dates as set forth in Exhibit
3.
4. Termination. This Contract may be terminated by Contractor upon Thirty (30) days
written notice to the Manager upon Manager's material breach of this Contract. Manager
may terminate this Contract upon not less than Ten (10) days written notice to Contractor,
in Manager's discretion.
5. Works For Hire Protected Heaith Information. All nonprotected, public research, findings,
formulas and statistics that arise out of or are related to this Contract shall be considered
"works for hire" (as defined in 17 U.S.C. §101) and shall be considered assigned and
irrevocably licensed to Manager, and, if not protected, in and part of the public domain.
Contractor hereby knowingly and voluntarily assigns any and all intellectual property that
results out of or is related to this Contract and the Services to Manager. At all times,
including after termination of this Contract, secure and forbid disclosure of protected
health information and comply with all provisions of the Health Insurance Portability and
Accountability Act ("HIPAA" found at 45 CFR Part 160 and 164) and the HIPAA Privacy
Rules and Security Rules promulgated thereunder.
6. Notices. With exception to the Manager Payment Contact, any and all Notices required
hereunder shall be to the persons and at the places as identified on the attached Exhibit
4, incorporated herein by this reference. Manager and Contractor may change the Notice
contact person or address effective the date as set forth on a Notice of change of contact
person/place to the other party.
7. Miscellaneous: Time is specifically declared to be of the essence. Manager and Contractor
agree to cooperate fully in all matters related to or arising out of this Contract. This
Contract was written by Manager and has been submitted to the scrutiny of Contractor
and Contractor's legal counsel and shall be given a fair and reasonable interpretation,
without consideration or weight being given to one of the parties. If Contractor has not
submitted this Contract to the scrutiny of its legal counsel, Contractor stipulates, despite
having the opportunity to do so, Contractor has waived the same, and elected to proceed
without the benefit of legal review. Waiver by any party of a breach of any covenant,
agreement or undertaking contained herein shall be made only by written waiver, and no
such waiver shall operate or be construed as a waiver of any prior or subsequent breach
of the same covenant, agreement or undertaking. Except as otherwise specifically
provided herein, the exercise of any remedy provided by law or otherwise and the
0
0
10
provisions of this Contract for any remedy, shall not exclude any other remedy. Manager
and Contractor execute this Contract solely as parties in a contractual agreement. No
partnership, joint venture or joint undertaking shall be construed from these presents,
and no third party may rely upon any provision of this Contract for its direct benefit except
as provided herein. This Contract is deemed entered into in the Washington County in
which Manager's office is situated and shall be governed under the laws of the State of
Washington. The parties hereto understand and agree that they each have a duty to act
in good faith on each and every term and condition of this Contract. Every duty and every
act which must be performed under this Contract imposes an obligation of good faith in
its performance or enforcement unless discretion is otherwise allocated to one of the
parties hereto. The parties agree that this Contract is the entire agreement between the
parties, that all preceding and contemporaneous oral and written statements,
representations and warranties, whether consistent or inconsistent herewith, are agreed
to be of no force and effect unless expressly stated herein. In that regard, Manager and
Contractor stipulate that each and every provision of this Contract has been fairly
bargained for, that the execution of this Contract memorializes the intent of Manager and
Contractor after thoughtful consideration of all risks and knowingly and voluntarily
assumed such risks. This Contract shall only be supplemented or modified in a signed
writing by Manager and Contractor. Manager and Contractor warrant that no
commissioned merchant, broker, agent, consultant, or similar person or entity has
assisted in procuring this Contract and that no broker or agent is entitled to any
commissions or fees. All exhibits, attachments and schedules are hereby incorporated
herein by this reference as if fully set forth herein. The parties agree that their signatures
that are remitted electronically to each other shall, when accumulated, operate as
originals. This Contract may be executed in counterparts.
Public Disclosure: Manager acknowledges that the Contractor may be required to disclose
records that are subject to the Public Records Act.
Disputes: Differences between the Contractor and the Manager, arising under and by
virtue of the Agreement Documents shall be brought to the attention of the Manager at
the earliest possible time in order that such matters may be settled or other appropriate
action promptly taken. Except for such objections as are made of record in the manner
hereinafter specified and within the time limits stated, the records, orders, instructions,
and decisions of the Manager shall be final and conclusive.
Notice of Potential Claims: The Contractor shall not be entitled to additional
compensation which otherwise may be payable, or to extension of time for (1) any act or
failure to act by the Manager, or (2) the happening of any event or occurrence, unless the
Contractor has given the Manager a written Notice of Potential Claim within ten (10) days
of the commencement of the act, failure, or event giving rise to the claim, and before final
payment by the Manager. The written Notice of Potential Claim shall set forth the reasons
for which the Contractor believes additional compensation or extension of time is due,
the nature of the cost involved, and insofar as possible, the amount of the potential claim.
Contractor shall keep full and complete daily records of the work performed, labor and
material used, and all costs and additional time claimed to be additional.
11. Detailed Claim: The Contractor shall not be entitled to claim any such additional
compensation, or extension of time, unless within thirty (30) days of the completion of
the portion of the work from which the claim arose, and before final payment by the
Manager, the Contractor has given the Manager a detailed written statement of each
element of cost or other compensation requested and of all elements of additional time
required, and copies of any supporting documents evidencing the amount or extension
of time claimed to be due.
12. BY SIGNING BELOW ON BEHALF OF THE RESPECTIVE ENTITIES, CONTRACTOR AND
MANAGER HEREBY CONSENT TO ELECTRONIC TRANSMISSION COMMUNICATIONS FOR
ANY AND ALL NOTICES AND DISSEMINATION OF CONTRACT BUSINESS.
Maier:
Signature:
Printed Name:
Title:
Date:
Contractor:
Signature:_
Printed Name:—
Title:—
Date:
ame:Title:Date:
LIST OF EXHIBITS
Exhibit 1- Health Resources and Services Administration (HRSA) Notice of Award Authorization
Exhibit 2 -Services & Deliverables
Exhibit 3 -Contractors' Fees
Exhibit 4 -Primary contacts for agreement
Exhibit 1- Health Resources and Services Administration (HRSA) Notice of Award Authorization
1. 45 CFR Part 75 applies to all federal funds associated with the award. Part 75 has been
effective since December 26, 2014. All references to prior OMB Circulars for the
administrative and audit requirements and the cost principles that govern Federal
monies associated with this award are superseded by the Uniform Guidance 2 CFR Part
200 as codified by HHS at 45 CFR Part 75.
2. All post -award requests, such as significant budget revisions or a change in scope, must be
submitted for approval by the Manager.
3. Contractor should make a good faith effort to identify and coordinate projects with other RCORP
and federal grants working in the same HRSA-designated rural area to ensure there is no
duplication of effort and that RCORP funds are maximized.
4. Consortia must make progress towards completing all foundational, prevention, and treatment
and recovery core activities outlined in the Notice of Funding Opportunity during each year of
the three-year grant. Note that activities do not need to be completed until the end of the
period of performance.
5. FY 2022 RCORP-Implementation grant recipients must identify and coordinate projects with
other FY 2020 or FY 2021 RCORP Implementation grantees working in the same HRSA-
designated rural area to ensure there is no duplication of effort and that RCORP funds are
maximized. Please see the Notice of Funding Opportunity (pp. 30-1) for more information.
6. If the Contractor is planning to use grant funds for minor renovations or alterations, contingency
management, or purchases or leases of mobile units or vehicles, prior approval must be
received from the Manager.
7. Contractor will provide Manager with updates on their staffing plans, consortium membership,
and other SUD/OUD funding leveraged during the period of performance in order to ensure
program compliance.
8. For any given staff member, Contractors are not permitted to bill more than 1.0 fulltime
equivalent (FTE) across Federal awards. This applies to both the applicant organization and any
consortium member receiving RCORP grant funds.
Contractor will be required to submit biannual data specific to the grant. Contractor should
ensure that they have adequate staffing and resources devoted to collecting, monitoring, and
reporting data/information to Manager in a timely manner.
10. Grant recipients are required to allocate the award amount over a three-year period of
performance.
11. Grant recipients must exclusively target rural service areas, as defined by the Rural Health Grant
Eligibility Analyzer (https://data.hrsa.gov/tools/rural-health).
12. Grant recipients may use grant funds to purchase telehealth equipment. It is also allowable for a
provider to be located in an urban facility, but serving patients in HRSA-designated rural areas
through telemedicine so long as the target patient population is exclusively rural, as defined by
the HRSA Rural Health Grants Eligibility Analyzer.
13. Contractor is required to have the necessary policies, procedures, and financial controls in place
to ensure that your organization complies with all legal requirements and restrictions applicable
to the receipt of federal funding, per HRSA Standard Terms
(https://www.hrsa.gov/grants/standard-terms) and Legislative Mandates
(https://www.hrsa.gov/sites/default/files/hrsa/grants/manage/grants-policy-bulletin-2022-
apr.pdf). The effectiveness of these policies, procedures, and controls is subject to audit.
Exhibit 2 -Services & Deliverables
The Services, Deliverables and Schedule for delivery to Manager are described below and shall
commence on the Effective Date. Contractor shall implement the following work plan and collect
the corresponding measures found in the Kittitas County Opioid Response Strategic Plan and the
work plan for the HRSA Rural Communities Opioid Response Program implementation Grant.
Required Grant Activity
Increase access to naloxone
within the target rural service
area and provide training on
overdose prevention and
naloxone administration for
community members likely
to respond to an overdose.
Identify and screen
individuals at risk for
SUD/OUD and co-occurring
disorders/infectious
complications and provide, or
make referrals to,
prevention, harm reduction,
early intervention,
treatment, and other support
services.
SERVICES & DELIVERABLES
Strategies
• Distribute naloxone at
local syringe service
programs in Ellensburg
and in Cie Elum.
• Provide training on
naloxone use.
Conduct HIV and hepatitis
screenings at syringe
service program.
* Make referrals to
prevention, harm
reduction, early
intervention, treatment,
and other support
services.
Measures
• Provide services 2 days
per week in Ellensburg
and on demand services
in upper county.
• All syringe exchange
participants will receive
training with naloxone
distribution. At least 2
organizations per year
will also be trained on
_ naloxone use.
* Testing options are
available and increased.
• Referrals are made to
support treatment and
recovery efforts.
Additional Deliverables required by the Manager, in addition to those set forth in the Grant, are
as follows:
1. Participate in Kittitas County Health Network's (KCHN's) monthly Substance Use
Response Group meetings and/or monthly Leadership Council meetings.
2. Participate in task forces addressing barriers to recovery (housing, transportation, child
care, etc.)
3. Provide quarterly reports summarizing progress on each activity in the above work plan,
providing data for the measures, and providing any other requested data. Quarterly
reports will be due on the same dates as the Invoice Deadline Dates listed in Exhibit 3.
Exhibit 3 -Contractor's Fees
The total hours of work required and any costs incurred to complete the Project and the activities
listed in Exhibit 1 are the responsibility of Contractor for the Contractor's Fees. No costs will be
compensated outside of those included in the Contractor's Fees as set forth below unless by prior
written approval of Manager, in Manager's sole discretion. For Contractor's Fees for Contractor's
Services, conditioned upon the timely and effective communication of all Deliverables in
accordance with their respective Schedule, Manager shall pay Contractor the Contractor's Fees
as set forth below:
In consideration for satisfactory performance of these Services as outlined in Exhibit A,
Manager agrees to pay Contractor $123,000 in twelve (12) equal quarterly payments of
$10,250 each between September 1st, 2022 and August 31st, 2025 based upon the
completion of deliverables and satisfactory progress on the work plan. Payments will be
remitted following receipt of an invoice for services along with supporting back up
documentation of expenditures. Acceptable expenditures shall be salaries and benefits.
Please send invoices and reports to the Manager Payment Contact listed below:
Name: Robin Read, KCHN Executive Director
Address: 116 W. 6t" Ave #393, Ellensburg, WA 98926
Email: robin Phealthierkittitas,or
Invoice Deadline Dates:
December 25, 2022
(for September 1 -November 30, 2022)
March 25, 2023
(for December 1, 2022 -February 28, 2023)
June 25, 2023
(for March 1 -May 31, 2023)
September 25, 2023
(for June 1 -August 31, 2023)
December 25, 2023
(for September 1 -November 30, 2023)
March 25, 2024
(for December 1, 2023 -February 28, 2024)
June 25, 2024
(for March 1 -May 31, 2024)
September 25, 2024
(for June 1 -August 31, 2024)
December 25, 2024
(for September 1 -November 30, 2024)
March 25, 2025
(for December 1, 2024 -February 28, 2025)
June 25, 2025
(for March 1 -May 31, 2025)
September 25, 2025
(for June 1 -August 31, 2025)
Exhibit 4 -Primary contacts foragreement
Contact Person/Place-Manager
Name: Alicia Ogren, Kittitas County Health Network
Address: 110 W. 6th Avenue PMB #393, Ellensburg WA 98926
Email: aliciao@healthierkittitas.or�
Contact Person/Place-Contractor
Name: Kate Johnson, Kittitas County Public Health Department
Address: 507 N Nanum St Suite 102, Ellensburg, WA 98926
Email: kate.mohnson co.kittitas.wa.us