HomeMy WebLinkAboutRFP_Demo of Manufactured Home and OutbuildingsKITTITAS COUNTY
DEPARTMENT OF PUBLIC WORKS
2023 AGENDA STAFF REPORT
AGENDA DATE: January 3, 2023
ACTION REQUESTED: Request to Advertise a Request for Proposals for
"Manufactured Home, Barn, Arena, and Garage
Demolition and Salvage."
BACKGROUND: Kittitas County desires to solicit for services to demolish
four buildings on Flood Control Zone District property and
make the salvage rights available to offset demolition costs.
The buildings are located on lands acquired by the district
through a Floodplain by Designs state grant. Public Works
is requesting to solicit private contractors for this purpose.
This activity is funded by the Yakima Basin Integrated
Plan. Once the buildings are removed, the district will
continue implementing long term conservancy efforts on
the landscape.
INTERACTION: Public Works.
RECOMMENDATION: Authorize advertising for proposals from contractors for
Manufactured Home, Barn, Arena, and Garage Demolition
and Salvage services.
HANDLING: Return one original to Public Works.
ATTACHMENTS: Notice of Advertisement; Request for Proposals
LEAD STAFF: Arden Thomas, Water Resource Manager.
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Public Notice
Kittitas County, Ellensburg WA
REQUEST FOR PROPOSALS:
Manufactured Home, Barn, Arena, and Garage Demolition and Salvage Proposal in Kittitas County, WA
All submittals received after 4:00 PM Friday, February 3, 2023, will be discarded
PURPOSE:
Kittitas County Department of Public Works has a need for services removing and/or demolishing one (1) manufactured
home, one (1) barn, one (1) garage, and one (1) arena, salvaging associated materials, disposing of unsalvageable materials,
and removing all materials within the vicinity of these structures.
SCOPE OF PROJECT:
Four (4) buildings will be removed or demolished, salvage rights for the removed and demolished buildings will belong to
the contractor, and unsalvageable materials will be properly disposed. The buildings to be removed/demolished include the
following:
1. 1,900 square -foot manufactured home (model year 1977);
2. 1,800 square -foot garage;
3. 13,200 square -foot arena; and
4. 6,900 square -foot barn.
Building photos are provided in Appendix A of this request. A site map of the area is provided as Appendix B of this
request. All associated debris and materials in the vicinity of each building shall be property disposed of, EXCEPT
abandoned vehicles on site. Kittitas County will manage abandoned vehicles.
These structures are located on parcels 808933, 957631, and 957632, at 1030 Stone Rd., Ellensburg Washington. The site is
south of the city of Ellensburg. This project is scheduled to commence in February 2023. All tasks must be completed by
November 30, 2023.
The work to be performed under this contract consists of the following general tasks.
1) Permits and Fees
Contractor is responsible for all permits, fees, inspections, and approvals necessary to demolish the buildings as outlined by
standards established by federal, state, and local authorities. Kittitas County has already conducted the necessary cultural
resources consultation necessary to demolish the buildings. For cultural resources, the contractor must have the approved
incidental discovery plan provided by Kittitas County on site during all activities and the contractor must provide two-week
notification to Kittitas County of any soil disturbing activities below two feet depth with Kittitas County, so that the county
can arrange to have cultural resources monitor on site.
2) Building Demolition
Contractor shall demolish and remove all above and below ground debris and appurtenances including but not limited to the
main structure, all footings, foundations, floors, and debris of any kind. This task includes mobilizing the crew and all
necessary equipment to site, dismantling the building so that salvageable materials can be re -used, and unsalvageable
materials can be disposed. There are no known underground storage tanks.
3) Material Salvage
Salvage rights belong to the Contractor after Notice to Proceed is issued. All portions of the demolitions must be removed,
to include scrap metals, concrete, and other materials. Contractor may sell any and all materials and retain any proceeds
from the sale of such materials. It is the expectation of Kittitas County that any proceeds earned by Contractor through
recycling or salvaging will offset the costs of their services. Any plans to sell materials directly from the site will need to be
first coordinated with, and approved in writing by, Kittitas County Public Works.
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4) Final Cleanup
No debris shall be left or buried on the site. All debris, rubbish, and other materials removed from this site must be disposed
of in a legal manner. All demolition debris slated for disposal must be taken to a licensed landfill. All landfill receipts must
be turned in before final approval and payment. Excavated areas associated with the removal of all substructures should be
backfilled with excavated materials on site. The sites shall be leveled sufficient for the county to stabilize against any
possible erosion.
A review team within Public Works will review each submittal based on the scoring criteria provided below:
1. Detailed understanding of project scope and tasks: 40 points
2. Material Salvage Plan and Cost Offset: 20 points.
3. Comparable experience: 10 points
4. Ability to complete work by November 30, 2023: 20 points.
Responders are encouraged to address each item listed in the scoring criteria above in their response to this solicitation.
PROCEDURES FOR SUBMITTAL:
If you wish to be considered for work under this Request for Proposal, you must be a registered on the Municipal Research
and Service Center of Washington — Shared Small Works and Consultant Roster (l p Lurscrosters.org/).
A mandatory site visit will be held on site (1030 Stone Rd., Ellensburg, WA) on Thursday, January 19th, 2023, at 9:00
a.m. Attendance at the site visit by personnel who would be substantially involved in the project is required to submit
a proposal. You must RSVP by 4 pm on January 18, 2023, with the Project Manager to attend the site visit. Contact the
Project Manager at (509) 962-7523 or by email at: arden.thomas@co.kittitas.wa.
Submittals shall be titled "Manufactured Home, Barn, Arena, and Garage Demolition and Salvage Proposal in Kittitas
County, WA" and shall include three (3) hard copies of submittal documents mailed to:
Arden Thomas
Kittitas County Public Works
411 N. Ruby St, Suite 1
Ellensburg, WA 98926
No page limits are provided regarding the submittals for consideration. Proposals will be received until 4:00 p.m. on
February 3, 2023. Any proposals received after the scheduled closing time for receipt of proposals shall be deemed ineligible
for award consideration.
The submittal should:
1. Describe the proposed approach to completing the tasks and meeting the goals described in this RFP, demonstrating
that the respondent clearly possesses an understanding of the scope of work required including:. permitting and
clearances; demolition site clearance and backfill/ site grading; possess the required licenses, insurance, bonding, etc.
2. Provide a general salvage proposal, including identification of materials to be salvaged, how these materials will be
used (e.g., sold as building materials, recycled) and how proceeds from material salvage will be credited to offset the
costs of services provided under the contract.
3. Describe similar jobs completed by the respondent in the past.
4. Demonstrate the ability to complete all tasks by November 30, 2023.
The County Reserves the Right to:
1. Reject any and all proposals received in response to this RFP, if deemed to be in the best interest of the project and in
consideration of the limited grant funds available.
2. Waive or modify any irregularities in proposals received, after prior notification to the proponent.
3. Consider proposals or modifications received at any time before the award is made, if such action is in the best
interest of the County.
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4. Seek clarification of each contractor's proposal.
For your records, the County will provide a confirmation email to the contacts provided in the submittal confirming receipt
of your interest in the proposal. Submittals received after February 3, 2023, will be disregarded.
SELECTION PROCESS AND PROPOSED SCHEDULE:
Kittitas County's selection will be based on the review and ranking of qualifications submitted. Public Works anticipates
making awards for service by February 21, 2023. The above noted schedule is tentative and may be changed based on the
number of proposals submitted. Proposals will be evaluated immediately with final selection targeted for mid-February
2023.
AGREEMENT OF SERVICES:
Selected contractor(s) will be required to enter into a Professional Services Agreement with the County. Insurance
requirements are included in that agreement. Selected contractor(s) must comply with all federal, state, and local laws and
regulations governing the performance of the business or activity.
Disqualification
In compliance with Executive Order 12549, the County will not award a contract to any contractor or subcontractor that has
been debarred or suspended or otherwise excluded from participation by Executive Order 12549. Contractors will be asked
to state that they have not been debarred, suspended, or otherwise excluded.
Americans with Disabilities Act (ADA) Information
Kittitas County in accordance with Section 504 of the Rehabilitation Act (Section 504) and the Americans with Disabilities
Act (ADA), commits to nondiscrimination on the basis of disability, in all of its programs and activities. This material can be
made available in an alternate format by emailing Arden Thomas at arden.thomas@c o.kittitas.wa.us or by calling collect
509-962-7523.
Title Vi Statement
Kittitas County in accordance with Title VI of the Civil Rights Act of 1964, 78 Stat. 252, 42 U.S.C. 2000d to 2000d-4 and
Title 49, Code of Federal Regulations, Department of Transportation, subtitle A, Office of the Secretary, Part 21,
nondiscrimination in federally assisted programs of the Department of Transportation issued pursuant to such Act, hereby
notifies all bidders that it will affirmatively ensure that in any contract entered into pursuant to this advertisement,
disadvantaged business enterprises as defined at 49 CFR Part 26 will be afforded full opportunity to submit bids in response
to this invitation and will not be discriminated against on the grounds of race, color, national origin, or sex in consideration
for an award."
INQUIRIES:
Direct all inquiries regarding this request for services to Arden Thomas, Public Works Water Resource Manager at (509)
962-7523, or via e-mail: arden.thomas(a co.k—tas.wa us
More information is online at http://www.co.kittitas.wa.us/notices/.
Clerk
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Publish:
Daily Record: 01/05/2023; 01/12/2023; 01/19/2023
Daily Journal of Commerce: 01/05/2023; 01/12/2023; 01/19/2023
North Kittitas County Tribune: 01/05/2023; 01/12/2023; 01/19/2023
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12/28/22, 11:28 AM
www -text (1).html
Submit statements of qualifications and performance data to Kittitas County Public Works at 411 North Ruby
Street, Suite 1, Ellensburg, Washington 98926
For more information, contact Public Works
Kittitas County shall evaluate statements of qualifications and performance data submitted by firms regarding
the proposed project. Following the evaluation, the county may invite one or more firms to meet with county
officials to discuss the project and the relative benefits of various methods of providing the desired services. The
county then selects from among those firms the one "most highly qualified" to provide the required services.
County procedures and guidelines are to include a plan to ensure that women, minority, and veteran -owned firms
have the maximum opportunity to compete for the contract. The level of firm participation should be consistent
with their availability within the relevant professional community.
After choosing the most qualified firm, the county then negotiates with that firm for a contract at a price the
county determines is fair and reasonable, considering the estimated value of the services to be rendered, as well
as the scope and complexity of the project. If a satisfactory contract cannot be negotiated, the county formally
terminates the negotiations with that firm and attempts to negotiate a contract with the next most qualified firm.
The process continues until an agreement is reached or the search is terminated.
In emergency situations, the process outlined above for procuring services maybe dispensed with upon a finding
by the county that an emergency requires the immediate execution of the work involved.
All submittals shall become the property of Kittitas County.
Kittitas County reserves the right to reject all submittals and re -advertise if necessary.
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KITTfE4S COUNTY
KZTTZTAB COUNTY
DEPARTMENT OF PUBLIC WORKS
Mark Cook, Director
REQUEST FOR PROPOSALS:
Manufactured Home, Barn, Arena, and Garage Demolition and Salvage Proposal in
Kittitas County, WA
All submittals received after 4:00 PM Friday, February 3, 2023, will be discarded
PURPOSE:
Kittitas County Department of Public Works has a need for services removing and/or
demolishing one (1) manufactured home, one (1) barn, one (1) garage, and one (1) arena,
salvaging associated materials; disposing of unsalvageable materials, and removing all materials
within the vicinity of these structures.
SCOPE OF PROJECT:
Four (4) buildings will be removed or demolished, salvage rights for the removed and
demolished buildings will belong to the contractor, and unsalvageable materials will be properly
disposed. The buildings to be removed/demolished include the following:
1) 1,900 square -foot manufactured home (model year 1977);
2) 1,800 square -foot garage;
3) 13,200 square -foot arena; and
4) 6,900 square -foot barn.
Building photos are provided in Appendix A of this request. A site map of the area is provided as
Appendix B of this request. All associated debris and materials in the vicinity of each building
shall be property disposed of, EXCEPT abandoned vehicles on site. Kittitas County will manage
abandoned vehicles.
These structures are located on parcels 808933, 957631, and 957632, at 1030 Stone Rd.,
Ellensburg Washington. The site is south of the city of Ellensburg. This project is scheduled to
commence in February 2023. All tasks must be completed by November 30, 2023.
The work to be performed under this contract consists of the following general tasks.
1) Permits and Fees
Contractor is responsible for all permits, fees, inspections, and approvals necessary to demolish
the buildings as outlined by standards established by federal, state, and local authorities. Kittitas
County has already conducted the necessary cultural resources consultation necessary to
demolish the buildings. For cultural resources, the contractor must have the approved incidental
discovery plan provided by Kittitas County on site during all activities and the contractor must
411 N. Ruby St, Suite #1 TEL (509) 962-7523
Ellensburg, WA 98926 FAX (509) 962-7663
Dept. of Public Works
Page 2
provide two-week notification to Kittitas County of any soil disturbing activities below two feet
depth with Kittitas County, so that the county can arrange to have cultural resources monitor on
site.
2) Building Demolition
Contractor shall demolish and remove all above and below ground debris and appurtenances
including but not limited to the main structure, all footings, foundations, floors, and debris of any
kind. This task includes mobilizing the crew and all necessary equipment to site, dismantling the
building so that salvageable materials can be re -used, and unsalvageable materials can be
disposed. There are no known underground storage tanks.
3) Material Salvage
Salvage rights belong to the Contractor after Notice to Proceed is issued. All portions of the
demolitions must be removed, to include scrap metals, concrete, and other materials. Contractor
may sell any and all materials and retain any proceeds from the sale of such materials. It is the
expectation of Kittitas County that any proceeds earned by Contractor through recycling or
salvaging will offset the costs of their services. Any plans to sell materials directly from the site
will need to be first coordinated with, and approved in writing by, Kittitas County Public Works.
4) Final Cleanup
No debris shall be left or buried on the site. All debris, rubbish, and other materials removed
from this site must be disposed of in a legal manner. All demolition debris slated for disposal
must be taken to a licensed landfill. All landfill receipts must be turned in before final approval
and payment. Excavated areas associated with the removal of all substructures should be
backfilled with excavated materials on site. The sites shall be leveled sufficient for the county to
stabilize against any possible erosion.
A review team within Public Works will review each submittal based on the scoring criteria
provided below:
1. Detailed understanding of project scope and tasks: 40 points
2. Material Salvage Plan and Cost Offset: 20 points.
3. Comparable experience: 10 points
4. Ability to complete work by November 30, 2023: 20 points.
Responders are encouraged to address each item listed in the scoring criteria above in their
response to this solicitation.
PROCEDURES FOR SUBMITTAL:
If you wish to be considered for work under this Request for Proposal, you must be a registered
on the Municipal Research and Service Center of Washington — Shared Small Works and
Consultant Roster (https:Hmrscrosters.or2/).
A mandatory site visit will be held on site (1030 Stone Rd., Ellensburg, WA) on Thursday,
January 1911, 2023, at 9:00 a.m. Attendance at the site visit by personnel who would be
411 N. Ruby St, Suite #1 TEL (509) 962-7523
Ellensburg, WA 98926 FAX (509) 962-7663
Dept. of Public Works
Page 3
substantially involved in the project is required to submit a proposal. You must RSVP by 4
pm on January 18, 2023, with the Project Manager to attend the site visit. Contact the Project
Manager at (509) 962-7523 or by email at: arden.thomasAco.kittitas.wa.us.
Submittals shall be titled "Manufactured Home, Barn, Arena, and Garage Demolition and
Salvage Proposal in Kittitas County, WA" and shall include three (3) hard copies of submittal
documents mailed to:
Arden Thomas
Kittitas County Public Works
411 N. Ruby St, Suite 1
Ellensburg, WA 98926
No page limits are provided regarding the submittals for consideration. Proposals will be
received until 4:00 p.m. on February 3, 2023. Any proposals received after the scheduled closing
time for receipt of proposals shall be deemed ineligible for award consideration.
The submittal should:
a) Describe the proposed approach to completing the tasks and meeting the goals described
in this RFP, demonstrating that the respondent clearly possesses an understanding of the
scope of work required including: permitting and clearances; demolition site clearance
and backfill/ site grading; possess the required licenses, insurance, bonding, etc.
b) Provide a general salvage proposal, including identification of materials to be salvaged,
how these materials will be used (e.g., sold as building materials, recycled) and how
proceeds from material salvage will be credited to offset the costs of services provided
under the contract.
c) Describe similar jobs completed by the respondent in the past.
d) Demonstrate the ability to complete all tasks by November 30, 2023.
The County Reserves the Right to:
a) Reject any and all proposals received in response to this RFP, if deemed to be in the best
interest of the project and in consideration of the limited grant funds available.
b) Waive or modify any irregularities in proposals received, after prior notification to the
proponent.
c) Consider proposals or modifications received at any time before the award is made, if such
action is in the best interest of the County.
d) Seek clarification of each contractor's proposal.
For your records, the County will provide a confirmation email to the contacts provided in the
submittal confirming receipt of your interest in the proposal. Submittals received after February
3, 2023, will be disregarded.
411 N. Ruby St, Suite #1 TEL (509) 962-7523
Ellensburg, WA 98926 FAX (509) 962-7663
Dept. of Public Works
Page 4
SELECTION PROCESS AND PROPOSED SCHEDULE:
Kittitas County's selection will be based on the review and ranking of qualifications submitted.
Public Works anticipates making awards for service by February 21, 2023. The above noted
schedule is tentative and may be changed based on the number of proposals submitted. Proposals
will be evaluated immediately with final selection targeted for mid-February 2023.
AGREEMENT OF SERVICES:
Selected contractor(s) will be required to enter into a Professional Services Agreement with the
County. Insurance requirements are included in that agreement. Selected contractor(s) must
comply with all federal, state, and local laws and regulations governing the performance of the
business or activity.
Disqualification
In compliance with Executive Order 12549, the County will not award a contract to any
contractor or subcontractor that has been debarred or suspended or otherwise excluded from
participation by Executive Order 12549. Contractors will be asked to state that they have not
been debarred, suspended, or otherwise excluded.
Americans with Disabilities Act (ADA) Information
Kittitas County in accordance with Section 504 of the Rehabilitation Act (Section 504) and the
Americans with Disabilities Act (ADA), commits to nondiscrimination on the basis of disability,
in all of its programs and activities. This material can be made available in an alternate format by
emailing Arden Thomas at arden.thomas@co.kittitas.wa.us or by calling collect 509-962-7523.
Title VI Statement
Kittitas County in accordance with Title VI of the Civil Rights Act of 1964, 78 Stat. 252, 42
U.S.C. 2000d to 2000d-4 and Title 49, Code of Federal Regulations, Department of
Transportation, subtitle A, Office of the Secretary, Part 21, nondiscrimination in federally
assisted programs of the Department of Transportation issued pursuant to such Act, hereby
notifies all bidders that it will affirmatively ensure that in any contract entered into pursuant to
this advertisement, disadvantaged business enterprises as defined at 49 CFR Part 26 will be
afforded full opportunity to submit bids in response to this invitation and will not be
discriminated against on the grounds of race, color, national origin, or sex in consideration for an
award.,,
INOUIRIES:
Direct all inquiries regarding this request for services to Arden Thomas, Public Works Water
Resource Manager at (509) 962-7523, or via e-mail: arden.thomasgco.kittitas.wa.us
411 N. Ruby St, Suite #1 TEL (509) 962-7523
Ellensburg, WA 98926 FAX (509) 962-7663
Dept. of Public Works
Page 5
APPENDIX A. BUILDING PHOTOS
Photo 2• Garage
411 N. Ruby St, Suite #1 TEL (509) 962-7523
Ellensburg, WA 98926 FAX (509) 962-7663
Dept. of Public Works
Page 6
Photo 3: Barn
Photo 4: Arena
411 N. Ruby St, Suite #1 TEL (509) 962-7523
Ellensburg, WA 98926 FAX (509) 962-7663
Dept. of Public Works
Page 7
APPENDIX B: SITE MAP
411 N. Ruby St, Suite #1 TEL (509) 962-7523
Ellensburg, WA 98926 FAX (509) 962-7663
Q
O
w
Z
DRIVEWAY o
28x66TRAILER
TO BE REMOVED
30x80' HOUSE
TO BE REMOVED
25'x60' SHOP
80x220' ARENA �TO BE REMOVED
TO BE REMOVED
60'x130' BARN
TO BE REMOVED
O,p
Z-
0
o 100 200 400
1 inch = 200 ft.
KITTITAS COUNTY PUBLIC WORKS
411 N. RUBY ST., ELLENSBURG WA 98926
(509) 962-7523 www.co.kittitas.wa.u:
SPRING CREEK SITE DEMO SHEET
KITTITAS COUNTY PUBLIC WORKS 1
0.7 MILES SOUTH OF STONE RD CANYON RD INTX OF
DRAWING TYPE
EXHIBIT DRAWING SHEETS
PARCEL NO. 9576 28 ET AL SCALE: 1 "=200' PROJECT
MAP I.D. DATE:
12/28 2022
DRAWN BY: J. TURNBULL CHECKED:J. TURNBULL