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Public Notice
Kittitas County, Ellensburg WA
REQUEST FOR STATEMENT OF QUALIFICATIONS
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Architectural Services Overseeing Remediation Construction at the Upper County Road Maintenance Shop in Cle
Elum, WA
All submittals received after 5:00 PM Local Time, on January 27,2023,wiIIbe discarded
PURPOSE: Kittitas County Department of Public Works desires conflacting with a qualifiedArchitectural firm managing
necessary construction renovations to the Upper County Road Maintenance Shop. The selected firm will oversee
implementation of recommendations from a surnmer 2}22building evaluation conducted by a Heating Ventilating and
Cooling specialist.
SCOPE OF THE PROJECT: The selected architect will act as the owner's representative overseeing remediation
consfruction of the Upper County Road Maintenance Shop. Assistance preparing bid documents, assistance through bid
award and oversight of contractor remediation construction efforts are anticipated contract scope items.
PROCEDURES F'OR SUBMITTAL :
If you wish to be considered for work under this SOQ, submit a sealed envelope to Kittitas County Public Works, at 4t 1 N
Ruby St. Suite 1 , Ellensburg WA 98926 by 5:00 pm local time on January 27 , 2023 . Submittals shall include a one-page
cover letter with the firm name and contact information. Submittals shall also include five copies of your Statement of
Qualifrcations describing the firm's or team's ability to professionally provide the requested services. Submittals will not
exceed twenty (20) pages in length and must be a minimum font size of 11. The fwenty (20) pages may be doubled sided.
Address submittals:
Kittitas County Public Works
411 North Ruby, Suite 1
Ellensburg, WA 98926
For your records, Kittitas County will provide a confirmation email to the contacts provided in the submittal confirming
receipt of your interest in the proposal. Submittals received after 5:00 pm local time on January 27,2023, will be
disregarded. Kittitas County encourages disadvantaged, minority and women owned consultant firms to respond.
The County reserves the right to retain the services of the successful firm for any subsequent phases (such as right of way or
construction) associated with this project. The County reserves the right to reject any and all submittals.
SELECTION PROCESS AND PROPOSED SCHEDULE:
Kittitas County's selection will be based on review of submittals in the following manner:
L The ftrm's or team's qualifications, experience and ability performing the requested work (15 points)
2. Detailed description of the firm's approach to the project (25 points)
3. Detailed response to the summer 2022 NEXUS air leakage report from (25 points)
4. Detailed project timeline (10 points)
5. Demonstration of similar efforts for municipal agencies acting as owner's representative (25 points)
Anticipated Dates and Tasks
January 27,2023 - Deadline for SOQ submittals
February I0,2023 - Selection of Firms to Interview
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February 16,2023 - Interviews and Ref'erence Checks
March 7,2023 - BOCC contract awal'd
March 17 ,2023 - Executed contract
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The selection process shall be as follows:
' Submittals are reviewed and scored by the Public Works selection cornmittee.
' Selection of firms to interview may be waived if the selection committee decides to award to a single firm based on review
of the submittals.
' Firms will be selected to interview if the selection committee decides that interviews are required. The specific interview
format will be provided to firms in advance of interviews.
. Board of County Commission design contract award.
' The Public Works Director will negotiate a scope of work and fee with the selected consultant.
'The selected consultant will then enter into a Professional Services Consultant Agreement with Public Works.
Kittitas County, in accordance with Title VI of the Civil Rights Act of 1964,78 Stat.252,42 U.S.C. 2000d to 2000d-4 and
Title 49, Code of Federal Regulations, Department of Transportation, Subtitle A, Office of the Secretary,part2l,
Nondiscrimination in Federally Assisted Programs of the Department of Transportation issued pursuant to such Act, hereby
notifies all bidders that it will affinnatively ensure that in any contract enrered into pursuant to this advertisemenr,
disadvantaged business enterprises as defined at 49 CFR Parl26 will be afforded full opportunity to submit bids in lesponse
to this invitation and will not be discriminated against on the grounds of race, color, national origin, or sex in consideration
for an award.
Kittitas County in accordance with Section 504 of the Rehabilitation Act (Section 504) and the Americans with Disabilities
Act (ADA) commits to nondiscrimination on the basis of disability, in all of its programs and activities. This material can be
made available in an alternate format by e mailing Candie Leader at candie.leader@co.kitti.tas.wa.us or by calling collect
509-962-7523.
The above noted schedule is tentative and may be changed based on the number of proposals submitted. Proposals will be
evaluated immediately with final selection targeted for mid-February 2023.
AGREEMENT OF SERVICES:
The selected consultant(s) will be expected to enter into a Professional Services Consultant Agreement. Insurance
requirements are included in that agreement. The anticipated contract period shall be February 2023 tluough December 31,
2023.
Persons with disabilities may request this information be prepared and supplied in alternate forms by calling cotlect (509-
962-7s23).
Kittitas County reserves the right to accept or reject any and all proposals or any items or part thereof or to waive any
information or irregularities in the proposals. Kittitas County shall have the sole discretion to determine the most responsible
proposal.
ADDITIONAL INFORMATION:
No cost or fee schedules shall be submitted with your response. Consultants will be selected on their qualifications and
experience as noticed in this solicitation, with fees determined through negotiations following selection. Contracting is
dependent on a negotiated mutually accepted scope of work and subsequent fee established by the consultant.
The NEXUS air leakage report is available upon request from Kittitas County Department of Public Works, Ms. Candie
Leader, Administrative Supervisor, 509-962-7523; candie.leader@co.kittitas.wa.us.
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INQUIRIES:
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Direct all inquiries regarding this request for services to Candie Leader (509) 962-7523 or via email to: Candie Leader
c andie. leade r @c o.kittitas. wa.us
More information is online at http : i/www co.kittitas.wa.us/notices/.
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Publish:
Daily Recor d: 0l I 0 5 I 2A23 ; 0 I I 12 I 2023 ; 0 1 I | 9 I 2A23
Daily Joumal of Comm erce: 0 | I 05 / 2AT ; 01 I I 2/ 2023 ; 0l I | 9 I 2023
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