HomeMy WebLinkAbout2022-12-13-minutes-public-works-study-sessionKITTITAS COUNTY COMMISSIONERS
Public Works Study Session
Special Meeting
Tuesday December 13, 2022 - 2:00 PM
Commissioners' Auditorium
205 West 5th Room 109 - Ellensburg
1. Call to Order
2. Citizen Comments (1 min. time limit)
3. Annexation Survey Work Program Discussion
4. Other business
5. Concluded
Created on 12/12/2022 8:06:59 AM
KITTITAS COUNTY
PUBLIC WORKS STUDY SESSION MINUTES
COMMISSIONERS' AUDITORIUM, 205 WEST 5TH ROOM 109
Special Meeting
Tuesday 2:00 PM December 13, 2022
Board members present: Chairman Laura Osiadacz, Vice -Chairman Cory
Wright, and Commissioner Brett Wachsmith
Others: Mark Cook, Rebecca Cruse, Public Works; Dan Carlson, Jessica
Miller, Community Development Services; No Members of Public.
At 2:00 pm Chairman Laura Osiadacz opened the Public Works Special
Study Session.
No Citizens Comments.
ANNEXATION SURVEY WORK PROGRAM DISCUSSION
Mark Cook briefed the Board of County Commissioners on incomplete
records of annexation. Mark Cook asks for the Boards support of a
survey work program conducted by Justin Turnbull, County Surveyor to
collect the missing records and assist with discrepancies between
county Right -of -Way and city limits. Discussion pursued. Board
supported moving forward with the project.
Meeting concluded at 2:07 pm
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Rebecca Cruse, Administrative
Assistant
2022-12-13 MINUTES
KITTITAS COUNTY COMMISSIONERS
KITTITAS COUNTY, WASHINGTON
Laura Osiadacz, Chairman
KITTITAS COUNTY
DEPARTMENT OF PUBLIC WORKS
PUBLIC WORKS — BOARD OF COUNTY COMMISSIONERS
STUDY SESSION STAFF REPORT
STUDY SESSION DATE: December 12, 2022
TOPIC: Annexation Survey Work Program
ACTION REQUESTED: Direct Staff
LEAD STAFF:
Mark R. Cook and Justin Turnbull
RECOMMENDATION:
Support Public Works (PW) decision affirming corporate city limits for all incorporated
cities in the county.
BRIEFING SUMMARY:
• Recently, PW became aware of a lack of documentation supporting city corporate
boundaries for the city of Kittitas.
• PW presumes that other cities in the county have conducted annexations and
documentation may be lacking or incomplete as it relates to county road files.
• PW proposing a survey work program first quarter of 2023 collecting missing
records for inclusion in county road files.
BACKGROUND:
Recent solicitations to the City of Kittitas and City of Cle Elum, from the County
Surveyor, suggests missing or incomplete annexation detail resides in county road files.
DISCUSSION:
The work program will entail solicitation from all cities for recent annexations. Once
annexation data is collected from all cities, survey will update impacted road files. PW
will also review internal business practices surrounding annexations. If any significant
changes are mandated from our business review, we will return to the Board of County
Commissioners for discussion prior to implementation.
FISCAL IMPACTS:
The work program is budgeted within the 2023 PW Administration budget.
ATTACHMENTS:
EXHIBIT 1: PROPOSED 2023 WORK PROGRAM
Pagel of 2
Public Works "Work Session Staff Report", 2022
EXHIBIT 1: PROPOSED 2023 WORK PROGRAM
Page 2 of 2
Public Works "Work Session Staff Report", 2022
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DEPARTMENT OF PUBLIC WORKS
Mark R. Cook, Director, P.E.
WORK PROGRAM PROPOSAL
DETERMINE CITY ANNEXATION LIMITS
INTRODUCTION
City limits are defined by their original plats together with any additional areas that have been
annexed into the city limits. Unfortunately, these historic annexation documents are not
consistent in their means and methods and may exist by city council meeting notes, resolutions,
or in the worst case, only by informal agreements without any documents whatsoever.
There have been multiple instances where the city limits cannot be determined, or the perceivec
limits do not match available documents.
MOTIVATION
With additional growth comes additional complexities, and both county growth and city growth is
leading to more expensive and more complicated infrastructure. Knowing whether things like
electrical transformers, 5G antennas, or fiberoptic hubs are in the city or county can assign
benefits and responsibilities to the correct jurisdictions.
Additionally things like road repair and maintenance, accident reporting, or jurisdiction in
criminal events have popped up during the past 7 years.
PROJECT PROPOSAL
A plan is proposed to research, review, and retrace historic annexation documents and compile
them into a survey quality digital archive (AutoCad format). This would show a highly accurate
visual representation of jurisdictional limits between county and city properties. If there was a
desire, this information could then be shared with the cities, exported for GIS usage, or provided
to decision makers.
Given that Public Works has invested significant resources over the past 7 years mapping and
establishing a highly accurate Monument Control Network, determining these annexation limits
can be done without much field work at all.
Reviewing all these documents and compiling the data into a geo-referenced format is expected
to be about 6-8 weeks of work, stretched over the next few years. In the case of a complete
absence of documents, creating agreements to establish these jurisdictional lines may be
required.
411 N. Ruby St., Suite #1 TEL (509) 962-7523
Ellensburg, WA 98926 FAX (509) 962-7663
Dept. of Public Works
Page 2 of 2
CONCLUSION
Determining city limits will accurately identify limits of maintenance, benefits, and responsibilities
to the county and each of the respective cities. It would resolve ambiguities between ownership,
and result in correct evaluations in regard to responsibilities and benefits to each of the
jurisdictions.
Respectfully submitted for your review,
Justin Turnbull, PLS, RWP
County Surveyor
411 N. Ruby St., Suite #1 TEL (509) 962-7523
Ellensburg, WA 98926 FAX (509) 962-7663