HomeMy WebLinkAboutAmmendment to FFY21 EMPG-ARPA Emergency Management Grant AgreementWashington State Military Department
AMENDMENT
1, SUBRECIPIENT NAME/ADDRESS:
Kittitas, County of
Sheriffs Office, Emergency Management (EM)
307 W Umptanum Road
Ellensburg, WA 98926-6720
2. GRANTNUMBER
E22-264
3. AMENDMENT NUMBER:
I
4 SUBRECIPIENTCONTACT, PHONE/EMAIL:
Darren Higash iyama, 509-933-820G
darren.hi gashivama@co.kittitas.wa.us
5. DEPARTMENT CONTACT. PHON9EMAIL:
Deborah Hendorson, 251-i12-T 47 0
Deborah.benderson@mil.wa,gov
6 EIN:
9t-60013949
7. ASSISTANCE LISTINGS # & TITLE:
97 .0 42 (2 I EtVt Pc -ARPA I
8. FEOEML AWARD ID # (FAIN):
EMS.202t -EP-00008-s0,|
9. FUNDING AUTHORITY:
The Washington State Military Department (Department) and the US Department of Homeland Security (DHS)
10. DESCRIPTION/JUSTIFICATION OF AMENDMENT:
An additionalfunding is awarded to Kittilas County from unaccepied EMO awards- The Work Plan, Attachment D, and Budget
are updated accordingly. Also, the Timeline, Attachment E" is revised to allow more lime for project completion.
Changes are noted in red font, strikethrough, and grey highlight.
11. AMENDMENT TERMS AND CONDITIONS:
1. Change the Grantagreemeni and Total Match Amount from $14,205 to $37,b05; an increase of $23,300 as
described on Page 2 of this Amendment.
2. Change the Grant Agreement End Date from December 31, 2o22,to February 28,zo1g,as described on page 2 of
this Amendmenl
3- Change Attachment A, SPECIAL TERMS AND CONDITIONS, Article l-Key Personnet, as described on page 2 of
this Amendment.
4. Change the originalWork Plan, Attachment D, as described on Page 2 of this Amendment.
5. Change the originalTimeline, Attachment E, as described on Page 2 of this Amendment.
6. Change the original Budget, Attachment F, as described on Page 2 of this Amendment.
lN WTNESS ffiEREOF, the parties have executed this Amendment:
THE DEPARTMENT:FOR THE SUBRECIPIENT:
10t19t2022 " 17'
Date DateAnne Hesse, Chief Financial Officer
Washington $tate Military Departmenl
BOILERPLATE APPROVED AS TO FORM:
/Sionature on lile/e a\g\) !?David B. Merchant, Assistant Altorney General 1On1nO21 3L
alReview Date
Clay Myers, Sheriff
Kittitas County Sheriffs Office
APPROVED AS TO FORM (if applicable):
DHS-FEMA-EM PG-ARPA-FY21 Page 1 of 6 Kittitas County Sheriff's Office EM, EZ2-264 Amendment 1
Washington State Military Department
Amendments to Agreement E22-264
1. Change the Grant Agreement and Total Match Amount from $14,205 to $37,505, an increase of
$23,300.a, Agreement Face Sheet,Box2. 9.4"4*SS $37,505b. Original Budget, Attachment F, with Revision 1 Budget, Attachment F.2. Change the Grant Agreement End Date from December 31, 2022, to February 28, 2029.a.AgreementFaceSheet,Box6.WFebruary28,2023'
b. OriginalTimeline, Attachment E, with Revision 1 Timeline, Attachment E.3. Change Attachment A, Article l-Key Personnel.
a. Attachment A, SPECIAL TERMS AND CONDITIONS, Article 1-Key Personnel, under
SUBRECI PI ENT/DE PARTM ENT:i. Replace Trzah Kincheloe with Sierra Wardell (see below).
SUBRECIPIENT DEPARTMENT
4. Change the original Work Plan, Attachment D.a. OriginalWork Plan, Attachment D, with Revision 1 Work Plan, Attachment D.5. Change the originalTimeline, Attachment E.a. OriginalTimeline, Attachment E, with Revision 1 Timeline, Attachment E.6. Change the original Budget, Attachment F.a. Original Budget, Attachment F, with Revision 1 Budget, Attachment F.i. Grant Agreement Amount from g{4e.SS to $37,505, an increase of g23,300
ii. Total Match Amount from $-+4'eSS to $37,505, an increase of $23,300.
Name Darren Higashiyama Name Deborah Henderson
Title Chief Deputy Title Program Coordinator
E-Mail darren.higashiyama@co. kittitas.wa. us E-Mail Deborah. henderson@m il.wa.gov
Phone 509-933-8206 Phone 253-512-7470
Name Clay Myers Name Si*e*h-Ki**he1€€ S ierra Wardel I
Title Sheriff Title Prpg$a$?-$s$sger F i nancia I
Operations Section Manaqer
E-Mail clay. myers@co. kittitas.wa. us E-Mail sierra.wardel l@m i l.wa. q ov
Phone 509-962-7615 Phone 253-512-446&7121
Name Sharrie McPherson Name Courtney Bemus
Title Chief Financial Manager Title Program Assistant
E-Mail s harrie. m cp herson@co. kittitas.wa. us E-Mail cou rtney. bem us@m i l.wa. g ov
Phone 509-962-7056 Phone 253-316-6438
DHS-FEMA-EM PG-ARPA-FY21 Page 2 of 6 Kittitas County Sheriff's Office EM, E22-264 Amendment 1
Attachment D
Revision f WORK PLAN
FY 2021 Emergency Management Performance Grant - American Rescue Plan Act
7
M Kittitas Cou Sheriff's Office
The purpose of EMPG-ARPA is to assist with the enhancement, sustainment and improvement of state, local, and
tribal emergency management programs. Activities conducted using EMPG-ARPA funding should relate directly to
the five elements of emergency management: prevention, protection, response, recovery, and mitigation.
Washington State does not require a specific number of activities to receive EMPG-ARPA funding. However, there
are required capabilities that must be sustained in order to remain eligible for EMPG-ARPA funding, including but
not limited to the ability to communicate and warn, educate the public, plan, train, exercise, and be NIMS
compliant. The Work Plan delineates the Emergency Management Organization's emergency management
program planning and priority focus for this grant cycle (to include EMPG grant and local funds).
2
4.5 lncident Management
Primary Core Capability Environmental Response/Health and Safety
Secondary Core Capability Mass Search and Rescue Operations
Build or Sustain Building
WORK PLANNED TDENT|FtED GAP/NEED ANTICIPATED PROJECT IMPACT
fis!.€ha*€ S*s.a{a+?s#eri*}Vshi€ie W
@
@
e{*eie*+qe$e#ee+ivs-.pa*p-e*.
M
@
s***;vdi*
Purchase a Utility Terrain Vehicle
(UTV) trailer (12TR-00-TEQP)
The county identified a gap in response
times and needs a UTV trailer for
quicker response to remote areas or
areas where normalvehicles can't
operate (e.g. where flooding has
occurred). A UTV cannot legally be
driven from the office to a crisis site and
the county does not currently have a
trailer to haul the UTV to response sites.
The county will be able to use the
trailerto haul/deploythe UTV to
crisis sites, allowing for quicker
response.
DHS-FEMA-EM PG-ARPA-FY21 Page 3 of 6 Kittitas County Sheriff's Office EM, E22-264 Amendment I
3
7
Purchase of full-faced CBRN
masks.
Kittitas County's Regional SWAT team is
in need of purchasing CBRN masks to
respond to potential domestic terrorist
activities.
Team has PPE for response.
4.7 Communications and Warning
Primary Core Capability Operational Commu nications
Build or Sustain Su sta in i ng/Ma i nta ini ng
WORK PTANNED IDENTTFtED GAP/NEED ANTICI PATED PROJECT IMPACT
- Purchase portable radio
equipment and batteries.
- Purchase RACES radio equipment
- Purchase radio equipment for the
incident command
vehicle/command post.
(06cP-01-PORT)
County EM will work with Region 7
RACES to update equipment.
The AAR from Cascadia realized the
need for RACES teams to be able to send
"packet" information. Regional
Exercises have confirmed the need to
upgrade ancient equipment so the
county can send "packet" information
via the radio to ask for logistic support
and to provide SitRep information.
Lengthy operations have also created a
gap in the need for radio batteries and
for the need to upgrade
communications equipment in the older
command posts/vehicles.
Strengthen com munication
capabilities in the command
posts and to support an extended
event/disaster.
Priority Area f2
7
4.9 Training
Primary Core Capability Planning
Build or Sustain Sustaining/Maintaining
WORK PLANNED tDENTTFtED GAP/NEED ANTICIPATED PROJECT IMPACT
Continue to support Emergency
Management (EM) program
through meeting and conference
attendance.
AAR for COVID Response and AAR for
Cow Canyon Fire have concluded the
need for continuity training in
Emergency Management employees
and volunteers. This training would
include lncident Management Team
specific training and classes and
conferences such as Washington State
Emergency Management Association
conference.
EM Program will continue to be
prepared for appropriate
response and recovery to
include: incident stabilization
and recovery with trained
personnel having up-to-date and
increased knowledge, skills, and
abilities.
Priority Area #3
DHS-FEMA-EMPG-ARPA-FY21 Page 4 of 6 Kittitas County Sheriff's Office EM, E22-264 Amendment 1
Attachment E
Revision I TIMEL|NE
FY 2021Emergency Management Performance Grant - American Rescue Plan Act
DATE TASK
June 1,2021 Grant Agreement Start Date
January 31,2022 Submit reimbursement request
July 31 ,2022 Submit reimbursement request
peeem*e++4'*e*A
Februarv 28,2023 Grant Agreement End Date
Feb:uary-+S,-*gAg
April 15,2023
Submit final reimbursement request, final report, training
requirement report, and/or other deliverables.
The Subrecipient must request prior written approval from Department Key Personnel to waive or
extend a due date in the above timeline.
For waived or extended reimbursements, all allowable costs should be submitted on the next
scheduled reimbursement due date contained in the timeline.
DHS-FEMA.EM PG-ARPA-FY21 Page 5 of 6 Kittitas County Sheriff's Office EM, E22-264 Amendment 1
Attachment F
Revision 1 BUDGET
FY 2021 Em cy Management Performance Grant - American Rescue Plan Act
21EMPG-ARPA Award
Modification
Ame nde d 21EMPG-ARPA Award
s
s
L4,205.O0
23,300.00
$ 37,505.00
SOLUTION
AREA BUDGETCATEG9RY
Personnel & Frin Benefi ts
Di
S tes
ntra cts
Su btota I
Personnel & Fri Benefi ts
Travel Diem
ntra cts
Other-HVAC repa I cement
a nce
Subtota I
Personnel & Fri Benefits
Travel Diem
EMPG-ARPA
AMOUNT MOOIFICATION
AMENDED
EMPG.ARPA
AMOUNT
23
s r1,205 s
MATCH AMOUNT
37
7
22
er
Cons ulta
oth
(l,zzz
5o.
zo
N
=(!,
&,o
2
UJ2Ic,
I,IJxut
res
Consultan tra cts
Other
Subtota I
Personnel & Frin Benefi ts
em
tes
Cons ul ta ntra cts
oth
c'
=z
t
E3cttrt
S
Subtota I
1
btotal S t4,205 s (3,ooo)
d
nel & Fri Benefi ts
Tra vel Diem
Su ies
Other
cts
$...s $
lndired Cost Rote on file 0.00%
TOTAL Grant Asreem ent AMOUNT: S t4.20s s 23.300 s 37,s0s s 37,600
The Subrecipient will provide a match of $44399 $37,505 of non-federal origin, 50% of the total project
cost local budget plus EMPG-ARPA award).
Cumulativetransfersto budget categories in excess of ten percent (10%) of the GrantAgreementAmount
will not be reimbursed without prior written authorization from the Department.
Funding source: U.s. Department of Homeland security - Pl#713PA - EMPG-ARPA
DHS-F EMA-EM PG-ARPA-FY21 Page 6 of 6 Kittitas County Sheriff's Office EM, E22-264 Amendment 1
Stete
Klfflrr, Counly of
lltqiffa Offlce, Emergency ilanagement (E$)
30TWUmpbnum Road
Name
E22.284
3. Grant
Darnn Hlgaehlyem$ 509-gtt{Z08 Junc m27 I}ecember 31, 2022
Dcborah 253512-7470
8. Data Uniwrsal Numb€ring System (DUNS):
01u02617
9. UBI # (state revenue).
1924024f3
10. Funding
and lhe of
1 13.#
14,
(BY tEGtSLATtVE DISTRICQ; 13
7
E
Oistricts:18. SeMce ArEa by County(ies):
Kltrlhr NO
OMWBE
1 9. WomsnJMinority-Owned,
Certifed: E r.rrn trt
Personel Servio€s E Obnt ssMces I public/Local
20.
Gov'itr EI Agrs€ment
all lhalType(checlq cppty):
Contracl a Grant
atru
'To allwho apply & qtralif
Sob Source
FilodwOFM? El nOwrtsect
E Gornoetitve BiddinoE ar icw O HrdEyes truo
trtrtr
23.lh6tai(cfecf apply):
Prhate Organizaton/lndtuid ual
Public OrganizatorVJ udsdidion
For-Prolit
Non-Prolit
Thr purpce of the Flscel.Y:er (FYl 2021 Emorgency tlrnrgcment Porformanco Grant Arnerlcrn Reecus plen Act (2lEilpc.ARPAlprognnl b to provlde u.s. Dsprimsnr oJro-meh-nd.ggru*, tonstneoenl -nelfi;ili;gementAgoncy (FE'1A|Fcderal award funde to stater to rulat ttate, locel, brltorlal, tniltrttat iovommenb fi prcinrrng Toiarr rtai"ruJdffi;i;rushlnmont end enhrncsment ot thor€ prognme ri oercrtmd tn the wo*-ptan. r- ---'--'
&
tlF end acknovledge brmseccept
whldrAttechmsnlB AlE n madeandhetobylncoponted and hawpailhercof,executed this ofas dat€theAgroemont ThbbdowFaceAgreenent$heet;Terms Condltions&Special GEneral(AttachmentA);andTerms Condilions 21(Attadrment AwardEMPGARPAB);L€ltsr EMS-2021-EP{0@&S0|(Atladrment PlanWorkc):TlmelineD);(Atachment {Attactunalt E);alland olhsrBudgetF);(Atlachmentdocumanlsandrelbrencedergresslyhereinallcontalnincorporatedbmslheardcondltonsagleedlh€and lheuponbypardesgovomandtheofdghtsoHigalionstohisNopailieeAgnsmantoheroralorundeBtandlngs,otherwbe,the mattsr thisofmgadingsubiecttoof
!. Applloeble Fcdcnl rnd Strb Shtrtaa and Regule{om2. DlFlFEllA Awrd end prngram documentr
4. Speclel Termc and Condlilons
5. Gcncr:l Trrmr rnd Condltone, end,
be gMngln he event an
prscedence inthe hllowirU oder:
ln
frfashlngbn Ststo MilitBry Dspertllsnl
BOILERPIATE APPROVED AS TO FORM:
Dawn C. Corlsz lAqusl 1O,ZOZll
AssbbntAtomey Gensral
on
Dale Dale
t 7
Anne Hessa, Chief Finandat Ofrcer
e-
FORM (if
Slgnature
FOR THE SUBRECIPIENT:
year
Clay Myes, Sheriff
Kittitas Cunty Sheriffs Office
DHS.FEMA.EMPG.ARPA-FY2 1 Paga 1 of34 Kittltas Goung Sherllfg Otrco EM. E22-2e4
AttachmentA
SPECIAL TERMS AND CONDITIONS
ARTICLE I, KEY PERSONT{EL
The indivitluals listed belovv shall be coneidered.key personnel for point-of contac.t under this Agreemenl. Anysubstitulbn of key personnel by either party shall udrfiiOe of written notificaridioinJiririeiii-k;i fiff;et''
ARTICLE 11. ADMINISTRAT]VE AND'OR FII{ANCIAL REQUIREIfrENTS
The Subredpient shall gmPly wlth all applicable state and federat laurs, ndes, regulatiors, requirements and
Pr.ggr.?! guidance identifted or referenced.lnJhis Agreement and the information-at documenti pubtished byOHS/FEMA applticable to the 2IEMPGARPA qrygrair, induding, but not limlfeO O alicriteria. res'in*oni anil
[fQuhements of llre Department of Hmreland Security (D_H9fugti,ce of Funamg Oppottunity tnOiOl iiscatY-ear (FY) 2021 Emergency Management Pert^ormanie anit (EMpc) documeirt, 'tii refie'prcpaieaneisGrants Manual doanment (the Manual), the OHS Award Lefterfu Gnnt fto. eni-i6ei-ep-OOooa-Siii,;d ih;
FU"tg! regulations commonly applicable to DH€/FEMA grants, all of which are incorporated hereln ly riterance.The DHS Award Lefrer is incorporated in this Agreement as Aitachment c.
The Subrecipient acknorpdg"s that since thls Agreement involves federal award funding, the perfurmance
Pqtgq.mal @in pdor to the availalility of appropriated federal tunds. ThE Subrecipient adiees tirat it wal nothold. the Department, the state of V\tashingion, or the United States tialfe ioiiny Oimiges, clilm l;reimbursement, or aly,typ-e 9f pa-yment whatsoever for seruiceg performed unoeiiti,is ngrdrn6ni il; 1odisttibution of appropriatsd federal funds, or if federalfunds are not appropriateO oiin afarticular amount.
A. STATEAI{D FEDERAL REQUIREi'ENTS FOR DHS'FE]IIA PREPAREDI{ESS GRANTS:The following requirements apply to all DH$/FEMA Preparedness enants admlnistered by theDepartment
1. SUBAWARDS & GONTRACTS BY SUBRECIPIENTa. The Subrecipient must make a-c_ase-9y-car" determination whether each agreement itmakes for the disbursement of 21EMPG-ARPA funds recdved tmder this -ngrefitni
ca.-sJs_tQqatty rgceiving the funds in the rote of a subreciplent or contrac{or in aciordance
b' h6:-r"tl"rffi,"es a pass-through entitv bv mafting a subaward to a non-federar
i- The Subrecipienlgrust q1ply wlth all ftderal laur and regulations appticable topass-througfi entities of 2IEMPG-ARPA funds. lnduding, but not iimited to,
those containEd in 2 CFR 200.
The subrecipient shall require its subrecipient(s) to comply wilh alt applicabte
statc and bderal laws, ru16s,. regurations, requimrnents, ani program lirioanceidentified or referenced in this Agreerrent lno ne dformitidd doiumentspublished !r onvreqA appticabte to the 2iEMpG-ARpA program, includingr
but nd limiled to, all criteria, restrictions, and requirements a fre Departmeiit
Pry2ot$ Ki(ibsComtysheritrsofficeEM, En-?54
ii.
Name _Defen Hlgashlyama Nama Deborah
T tle thlef Deputy Title
danen.h lEas h lya ma@co.Im6s.urarsmail Email deborah.hendercon@tll.wa.oov
-Phone _€8e-933.8206 Phone 263-612-7470
Name -Clav Mvers Name Klncheloe
Sherlff Tltle Progl€m Manager
Emall Email tlrzah. klncheloa@m I l.wa. gov
Phone 509€62-7615 Phone 253€12-7f56
ame Shanle fficPherson Name CourtneyFemug
lle Ghlef Flnanclal llianager Title f1pgnm Asrlrtant
Email shar-4e.mcphersffi imail
Phone 5{t9-962-7056 Phorp 253€16€438
DHS.FEMA"EMPG.ARPA.FY2l
of Homeland Security (DHS) Noticc d Funding Opportunily (NOFO) Flscat year
(FY) 2021 Emeryency Management pertwmanci Gnnt ftueq d6cument, theManual, the DHS Award Letter for Gnnt No. EMS-2a2i-Eir-owog-s0l in
Attachment C, and the federal regulations commonly applicable to DHSIFEMAgrants.
iii. The Subrecipient shall be responsible to the Department for ensudng that all2IEMPC'ARPA federal award funds provided to its subrecipieits, and
associated matching frlnds, are used in accordance with applicablefederaland
state statutes and regulations, and the terms and conditiond brtne Aderal award
setforth inAftachment C of thlsAgreement.
2. BUDGET, REIMBURSEiIIENT, AND TIMELINEa. \Mthin the total Grant Agreement Amount, travet, subcontrads, salaries, benefits, printing,
equipment, and other goods and seruices or o0pr budget categofies will be reimbursed
on an actual cost basis upon completion unless otherwise provided in this Agreement-b. The maximum amount of all reimbursemenl reqrcsts permitted to be submitted underthisegreemglt, including the finalrcimbursement iequest, is limited to and shall not exeeOthe total Grant Agreement Amount.
c. lf the Subrecipienl ctrooses to include indirect costs within the Budget (Attachmenl F),additional documentation is required based on the appticable sttuatioi. ni oescrioeJin zCFR 200,414 and Appendix Vllto 2 CFR 2@:
i. lf the Subrecipient receives direc{ trnding ftom any Federal agency(ieo),
documentation of lhe rate must be srbmitted to the tlei,artment fey-eersdnnetperthe folloring: '
A. More than $35 million, tte approved irdirect cost rate agr€ement
negotiatad wilh lts federal cognizant agmcy.
B. Less than $35 mlllion, the indirec{ cost proposaldeveloped in accordance
with Apperdix Vll of 2 CFR 2fi1requirenrents.
ii- lf the Subrecipient does not receive dired bderalfunds (i.e., only receives funds
as a subrecipienl), the-Subrecipient must either elect tb charg'-e a de minimus
rate of ten percent (10alo) or lo7o of rnodifted total dired coits or choose to
rygotiale a higher rate with lhe Departnent. lf tle latter is prefened, the
subrecipient must contad Departnent Key personnatfor approvdt *epe. '
d. For travel oosts, the Subrecipient shall comply with 2 CFR Z00.4ZS and shoutd consufttheir internal policies, state rates set pursuant io RCW43.03.0$0 and RCW43.03.OOO asnow-existing or amended, and federal maximum rates set forth al httos://www.qQa.qov,
and followthe most restricttue. lf lravelcosts exceed set stiate orbaeEiliili s
shall not be reimbursad withoutwritten approval by Depadment Key personnel.
e. Reimbursement requests will include a properly completed State A-lg lnrroice Form andReimburcement Spreadsheet (in the format prwided by the Department) Oetalfin! itreelgendftures for which reimbursement ls sought. neimuursembnt requbse mui begbmltted to Reimbursements@mil.wa.qoy no liter than the due dates ipteo wittlin ttre
Timel ine (Attachment E).
Rcimbursement request totals should be commensurate to the time spenl processing by
the Subrecipient and the Departnent.
f lg*ipts and/or backup documentation for any approved items frat are authorized underthls Agreement must be maintained by the SOrLihPnt consbtent with rewd retenuon
requlrements of this Agreement and be made availibte upon r€quest by the Oipartmintand auditors.
g. The SubrecipbnJ must rEqe{ prlorwrifien approvalfom Department Key personnel towaive or exlend a due date in the Timcline (nttactrment E). for waivei or extended
DHS-FEMA€MPG{RPAFY21 page 3 of 34 Kititras Cunty Shedffs Offce EM, EU2-2r'4
reimbursements, all allowable costs should be submitted on the rpxt scheduted
reimbursement due date contained in the Timeline. Waiving or missing deadlines servesas an indicator for assessing an agency's level of risk- of noncoirpliance with theregulations, requirements, and lhe terms and condilions of lhe Agreement ana mjy
incpagg required monitoring adivities. Any request for a waiver or extEnsion of a due dati
in the Timeline will be treated as a requesffor Amendment of the Agreement. tnis request
must be submitted to the Department Key Personnel sufficienlly'in advane of thedue
date to provide adequate time for Department review and consideration and may begranted or denied within the Depadnent,s sob discretion.
h. All wo* under this Agreement musl end on or before the Grant Agreement End Date, and
the final reimbursement request must be submitted to the Department within forty-five (cSi
days affer the Grant Agreemenl End Date, except as othenrvise authorized fi'onfrer tiiwritlen amendment of thisAgreement or (2) written notification ftom the Departirent to tir6
Subrecipient to provide additional time for completion of the Subrecipient'i project6).
i. No costs for purchases of equipmenUsupplies will be reimbursed until the related
gqyipryenusupplies have been recetued bythe Subrecipient, its contrac{or, or any no;1.federalentity to which the Subrecipient makes a subawaid and is invoioed Uy tne wndor.
J. Fallure to submit timely, accurate, and complete reports and reimbursement requests asreqyilgd by this Agrnment (induding, bS not timitei to, those reports in the fimitine) wiltprohibit the Subrecipient fiom being reimbursed until such repbrts and reimbursement
requests are submitted and lhe Department has had reasonabteiime to conduct its revienr.k. Final reimbursernentrequests will not be approved for payment until the Subredpient iscunent with all reporting requirements containd in tris Agieement.
l. A written amendment will be required if the Subreclplent expects cumutative transfers toapproved, direct budget categories, as identified in he Budget (Attacfrment F), to exceed
ten percent (10Vo, of the Grant Agreemen! Amount. Any changei to budget cafegory totals
not in complianca with this paragraph will nol be reirirbursed without lpprovai from the
Department.
m. Subrecipients shall only use federal aurard funds under thls Agreement to supplement
existing funds and will not use them to replace (supplant) non-fediral funds that h'ave beenbudgeted for the same pupose. The Subrecipiehi may Ue required to demonstrate and
document that a reduction in norrfederal resources o&uned ior reasons other than the
reoelpt or expected receipt of federalfunds.
REPORTINGa. Wth each reimbursernent request, the Subreciplent shall
which reimbursement is soughl, relate to thE Worf phn
format provided by the Department.
b. t/Vtth the final reimbursement request, the Subrecipient shall submit to the Department Key
Personnel a finalreport describirg all compteted adivitiea underthlsAgreement. -
c' ln conjunctlon witr the.ftnal report, the Subreciplentshall submlt a separate report detailinghow the EtvlPG Training requirernents were met for all personnel'funded ily teOeral or
matching funds under this Agreement.
d. ThllfltS"ipient shall Pqely ryitfrthe Federal Funding Accountabitrty and Transparenry
Act (FFATA) and related OMB Guidance consistentwith Public Lar, i0$282 as amended
by. sectlon 82!2(a) ot pubric lary t]oz!2 (see 31 u.s.c. 6101 note ano comptetC inoretuq to $e D'epartment an Audit Cerlification/FFATA Form. This torm ie requii'eO to e
gompleted .once per.calerdar .y€ar, per subrecipient, and not per agreiment. The
Department's Conbacts Ofice will request the Subricpient submit ah upOitea form at the
beginning of each calerdar yearin which the Subrecifient haE an activi agree#nt-6. _Tl9lubjecipient shafl participate in lhe State s annual Stakeholder preparcdness Revieur(SPR), Threat andHazard ldentification and Riek Assessment (THlMi, core capaUinies
DHSFEMA-EMPG{RPA-FY21 page 4ot34 KilrftasCounrySheritfsotrceEM, E212-2Aq
3.
report how the expenditures, for
(Attachment D) activilies in the
assessments, and data calls. Non-parlicipation may result in withholding of funding underfuture grant years.
4, ESUIPMENTANDSUPPLYMANAGE]UENTa. The Subrecipient aq{ qy non-federal entity to which the Subrecipient makes a subawardshallcornplywlth 2 CFR 200.317through 20[.927,and altWashington $ae procuiement
statutes, when proolring any equipmentorsupplies underthisAgrdement, 2 CFR 2o0.glgfor.management of eguipment, and 2 cFR 20o.g1c for mariagement of suppliei, toinclude, but not limited to:
i. Upon sucoessfill completion of the terms of this Agreement, att equipment andsupplies purchased through this Agreement will be owned by the bu'nrecifi-nt,or a recognlzed non-federal entity to whicfi the Subreciiient has mdOe asubaward, for which a @ntrac-t, Subrecipient grant agreement, or other m"ansof legal transfer of ownership is in place.
ii. All equipment, and supplles as applicable, purchased under this Agreement willbe recordad and maintained in the subrediient's inventory spteniiii. lnventory system records shall indude:
A. Description of the propeily
B- Manufacrurer's serialnumber, or other identifrcation number
C. Funding source for the property, including the Federal Award ldentification
Number (FAIN)
D. Assistance Listings Number (brmerly CFDA Number)
E. ffio hotds the tite
F. Acquisition date
G- Cost of the prop€rty and the percentage of federal participation in the costH. Localion, use, and cordition of the property at the date the information was
reported
l. Disposition data induding the date of disposal and sale price of theproperty.
lv. The Subrecipient shalltakg a.Rhyslcal inventory of the equipment, and suppliesas applicable, and reconcile the results with th-e propefi r6cords'at least once
Rery two yeary. Any difrerences betrrvsen quantities determined by the physical
gspectiol and those shown in the rec6rds shall be investiiaiea-Oi-tte
Subrecipient to determine the cause of the difierence. The SuUrecTpient snafl, inconnection wttlt^ th9 inventory, veriff the existene, cunent utilization, andcontinued need forthe equipment.
v. The Subreclpient shall !9 responsible br any and all operational and
maintenance expenses and for the safe operation of meir equipmint ana suppiiCsincluding all questions of liability. The Subrecipient shdf dbvebp appio'phate
maintenance schedules and prooadures to ensdre the equipnenr,'ani'suipiles
as applicablo, are well maintrairred and kept in good operaiing concii6on.vi. The Subrecipient shall develop ? cgntrol system to Ensure adequate safeguards
to prevent loss, damage, and thefi of the property. Any loss, damage, or thei shallbe invest[ated, and a repott generat-d and senl to tlre oeiaitment's fCyPersonrcl.
vii. The Subrecipient mus obtrain and maintain all neessary ceffications andlicenses for the equipment.
viii. lf the Subrecipient is authorized or required to sEll lhe property, proper salesprocedures must be eetablbhed and followed to ensuri ttie tr'liitr'est pogsible
OHS-FEMA-EMPG-ARPA-FY2'I paga 5of 34 Ki[itas Coung Sheriffs Offca EM. E22-2A4
b,
retum. For disposition, if upon termination or at the Grant Agreement End Dale,
when original or replacement supplies or equipment acquired under a federal
award are no longer needed for thE original project or program or for other
activities arrently or previously supported by a federal dwaiOing agency, the
Subrecipient must comply wlth the following procedures:
A' For Supplies: lf there is a residual inventory oJ unused supplie exceeding
$5,000 in total aggregate value upon termination or cimpletion of the
project or plogram and the supplies are not needed for any olher federal
awatd, the Subrecipient must retain the supplies for use on other acliyilies
or sell lhem, but musl, ln either caso, compensate the federal government
for its share. The amount of compensation must be computed i-n the same
manner as for equipment.
B. For Equipment:
1) ltems with a cunent per-unit fair-market value of $5,000 or less may
be retained, sold, transferred, orotherwise disposed of with no further
obligatlon to the federalawarding agency.
2l ltEms wtth a cunent per-unit iair-market value in exoass of $5,000mqy be retained or sold. The Subrecipient shall compensate lhe
S!9r9l lwarding agency in aocordance with the requirbments of 2
cFR 200.313 (e) (2).
ix. Records for equipment shall be retained by the Subrecipient for a period of six
years from tt9.da!e of the disposition, replacement, or transfer. ll iny llligation,
claim, or audit is started before the expiration of the six-year period, the rlcqOs
shall be retained by lhe Subreoipient until all litigatlon, ilalmi, or audit findings
lnvohing the records have been resolved.
The Subrecipient shallcomply with the Department's Purchase Revleuv Procees, which is
incorporated by reference and made part of this Agreement. No reimbursement will beprovided unless the appropriate approval has been ieceived.
c. Allowable categories for the EMPG Pmgram are listed on the Authorized Equipment List(AEL) located on the FEMA
tools/authorizgd-eouioment-list. lt
website at
is important that the and any
entr'$ to wfrich lhe Subrecipient makes a subaward regard AEL as an authorized
purchasing list ldentifflng items allowed under the specific grant progmm and indudes
ilemsthat may not be categodzed as equipment according to the ftderal, strate, local, and
tribal definitions of equipment.The Subreclpient is solely responsible for ensuring and
documenting purchased items under this Agreement are authodzed as allowad ltems by
the AEL altime of purchase.
lf the item ls not identilied on the AEL as allovable under EMPG, the Subredpient must
contact the Department Key Personnel for assistance in seeking FEMA approval pfior to
acqubition.
d' Unless_exPressly proWed otherwise, ail equlpmenl must meet all mandatory regulatory
ard/or DHS/FEMA adopted standards to be elfiible br purchase using fedeiat iward -
funds.
e' lf-funding is allocated to emergency communicatlons, the Subrecipient must ensure thatall prcfec{s cgmply with SAFEGOM Guidance on Emergency Cirmmunications Grants
ensufng the inwstments are compatibb, interoperable,-reilibnt, and support national
goals and objectives for improving emergency communications.
t Effective August 13,2020, FEMA reclpiente and subreclpients, as well as their contractors
and subconbaclors, may not obligate or expend any FEMA award fr,rnds to:
DHS.FEMA.EMPG-ARPA.FY2 1 Page € of 34 Kittitas County Sherlfs Otrce EM, 822-2il
i, Procure or obtain any equipment, system, or seruice that uses covered
telecommunications equipment or serulces as a substantial or essential
component of any sysilem, or as critical technology of any system;
ii. Enter into. extend, or reneu, a conhacl to procure or obtain any equipment,
systetn, orservice that uses covered telecommunications equipment oisirvices
as a substantlal or essential componenl of any system, or as irtticaltechnology
of any system; or
iia. Enter into, extend, or renew contracts with entities that use covered
telecommunications equipment or seryices as a substantial or essential
component of any system, or as critical technology as part of any system.
This prohibition regarding certain telecommunications and video surveillance services or
equipment is mandated by sectbn 889 of lFe- John S. McCatn National Oefense
Authoization Act for F.i*at Year 20i9-(Fy _2019 NDAA), pub. L, No. it&292 (201a).
Recipients and subrecipients may use DHS/FEIVIA grantiunding to procure reptaiement
equipment and servioas impacted by this prdribition, provided the costs are otherwise
consistentwilh the requirements of the Manual ard apiticaUle NOFO.
Per section 8q9OeF(3) of the FY 2019 NDAA, and 2 cFR 200.216, covered
telecommunications equipment or seruioes means:
i. TelecommunicationsequipmentproducedbyHuawelTechnologiesCompanyor
ZTE Corporation, (or any subsidiary or afiiliate of sudr entities);
ii. For the puryos.F of public safe$, searrity of government facililbs, physical
securi$ surueillance of critical infastrudure, and other national 'se"u,ity
purposes, video surveillance and telecommunications equipment produced by
ly{era Communications. Corporatlon, Hangzhor Hikvisi6n'Digital'Technology
Co.mpany, or Dahua Tedrnology Company (or any subsidiary oi affliate of suih
entities);
iii. Telecommunications or video surveillance seMces provlded by such enflties or
uslng such equipment; or
iv. Telecommunlcations or Mdeo surveillance equipment or services prcdued or
provided by an entity that the Secretary of Defense, in consultration with the
Director of National lntelligence or the Diredor of the Federal Bureau of
Investigation, reasonably. belicvcs to be an entity owned or conbo1ed by, or
othenrlse connec{ed to, the government of a covered foreign country.g. Th9 Subrecipient must pass tlrough equipment and supply management requirements
thal meet or exceed the requirements outlined above to any non-federalentity to wtrich
the Subrecipient makes a subaward underthisAgreement
5. ENVIRONI'ENTALANDHISTORICALPRESERVATIOI{a. The Subredpient shall engure full compllance with the DHS/FEMA Environmentd
Planning and Historic Preservation (EHP) program. EHP program information can be
found at https:/&rrvw,fgma.gov/orantgquidancetools/envirohmental-hisg,Iig ail of which
are incorporated in and made a part of this Agreement.
b- Projects that have historical impact-s or the potential to impad the environment, including,
but not llmlted to, construction of commr,nication toweis; modification or renovation ii
9n:!!19 buildings, structures and facilities; or ntr construction including replacement of
facilities, . must participate in the DHS/FEMA EHP review prooess p'rior'to initiation.
Modlfication of existing buildings, indudiry minimatly invasive improvements such as
attaching monitors to lnterlor wdls, and training or exercises occuning outside in areas
not considered previousfi dlsturbed, also require a DHS/FEMA EHP refre$/ before proj€d
initiatlon.
c. Jh9 file gview process involves the submission of a detailed proj€c.t description thatincltdes the enltre scope of work, inchrding any altemativei t-trat may 6e under
DH$FEMA'E[|PG-ARPA'F121 Page 7 of 34 Kittt s County ShErifts Oficc EM. EZZ-26g
consideration, along with supporting doermentation so FEMA maydetermine whetherthe
proposed project has the potential to impact environmental re-sources and/or historic
properties.
d. The Subrecipienl agrees that to receive any fuderal preparedness funding, all EHp
compliance requirements outlined in applicable guidance musl be mel. The EHP review
process must be completed and FEiIA approval received by the Subreclplent before
any work is started for which reimbursement will be later requesled. Exp6nditures for
projects started before completign of the EHP review process and receipt 6f approval by
the Subrecipient will not be reimbursed.
6. PROCUREiIEI{Ta. The Subracipient shall comply with all procurement requirements of 2 CFR Part 2OO.71T
1nr9-ugh 200.327 and as specified in the GeneralTerms and Conditions (Attachment B,
4.10).
b. For allsole source conlrads expec-ted to exceed $250,000, the Subreci;rient must submit
to the Deparfnent for pre'procurement review and approval the procuriment documents,
such as requests for proposals, invitations for bids and indepenilent cost estimates. This
requlrement must be passed on to any non-fuderal entity to which tte Subrecipient makesa subaward, at which poinl the Subrecipient will be responsible for reviewing and
approving sole soure justifications of any non-federal entity to which the Subrecipient
makes a eubaurard.
7. SUBRECIPIENT MONITORIT{Ga- The Departmentwillmonitorthe activitiesof the Subrecipientftom award to closeoul. The
gogl of the Departmelt's monitoring adivities will be to ensure that agencies recaiving
federal pass"through funds are in complianoe with this Agreemenl, fedcial and state audf,
requirements, federal grant guidan@, and applicable federal and state financial
regulations, as well as 2 CFR Pan 200 Subpail F.
b. To document compliance u,ilh 2 GFR Pail 200 Subpart F requlrements, the Subrecipient
shall complele and retum to the Depaftnent an Audit Certification/FFATA form. Thisiormis requhed to be completed once per calendar year, per subrecipient, and not per
agreemg$ The Depadment's Contrac{s Office will request the Subrecipient submil an
updaled form at the beginning of eacfi calendar year in whicfr the SubrLcipient has an
active agreement.
c. Monitodng activities may include, but are nol limited to:
i. Review of financial and parformance reports
ii. Monitoring and documenting the completion of Agreement deliverables
iii. Documentation.of phone calls, medings (e.9. agendag sign-in sheets, meeting
minutes), emails and conespondence
iv. Review of reimbursement requesits and supporting documentation to ensure
allow-ability and consistency wlth Agreement work plan, budget, and federal
requirements
v. Observation and documentation of Agreement related activities, such as
€xercises, training, events, ard equipment demonstrations
vi. On-site visils to review equipment records and innentofieg to vedfy source
documentalion for reimbursement requests and performance reporb, anti to veriff
completlon of del iverables.
d. The Subreciplent is required to meef or excecd the monitoring actMties, as outlined
above, for any nonfederal enti$ to which the Subrecipient makes a subaward as a pass-
through entity under this Agreement.
o. Compliance will be monitored throughoutthe performance period to assess dsk. Concerns
will be addressed through a Gorredive Ac{ion Plan.
OH$FEMA-EMPG-ARPA'FY21 Page Eof 34 Kitttss County Sheriffs Ofltce EM, En-M
8.
B.
additional resouroes on httos:/Amrriv.leo.gov.
9.NIMS COII'IPLIANCEa' The National lncident Management System (NIMS) identifies concepts and principles that
answer hour to manage emergencies from preparedness to recovdry regaiCtesi of their
cause, size, locatio.n, or complexity. NIMS provides a consistent, natioirwiJe approach and
vocabulary for multiple agencies or jurisdictions to work together to build, llstaln, and
deliver the core capabilities needed to achleve a secure and-resilient nation.
b. Consistent implementation of NIMS provides a solid foundation across jurisdictions and
discfPlines to stsure effectlve and integrated preparedness, plannirql and response.
NlMSempowers the componenls of lhe Nationai priparedness bystemia requirement of
Presidential Poliry Diredive 8, to guide activilies wilhln the puHiiand iriv*d sector and
describes the -planning, organLational actlvities, equippiirg, fainini, and exercising
needed to build and sustain the core capabiliUes in support ofttre ttatidnal preparedness
Goal.
c. ln order to receive F'Y 2021 federal preparedness funding, to indude EMpG, lhe
Subrecipienl wlll ensure all NIMS objectiv* have been initiated and/or are in progresstoward completion. NIMS lmplementation Obiedives ane locaied- at
!$Es!@wtt.[Ema.9ov/siteddefaulUfiles/20?Q-07/fema nims imotementatioroOiectives.
20180530.odf.
EMPG PROGRAil SPECIFIC REQUIREITET{TS
The Deparlment receives EryPG funding ftom DHS/FEMA, to asslst state, local, and tibal govemmentrs
to enhance and sustaln all-hazards emergency management capabilitiee as authodzed 5y Robert T.Stafford Disaster Relief and-Eme€ency Assistance Ad, as arnenbed (42 U.S.C. SS s121 6t seq.i anO
section 662 of the Post lGtrina Emergency Management Ast (6 u.s.c. S 262).
A pottion of the 21EMPG-ARPA is passed nro^yg_h to local jurlsdis-tions and tribes with emergency
management programs to supplemenl their locaUtribal openting budgets to help sustain and enfranci
smergency management capabilities pursuant to Washington Administrafive Code (WAC) 11&Og.
a. The Subreciplent shall use the EMPG funds authorized under this Agreement only to perform
tasks m described in the Work Plan of the Subredpient's applicatkrn fol funding, as ipprbved by
the Departnent and lncorporated into this Agreement.
b. Funding may not be used to replace or supplant existing local or tribal government funding of
emergency man4ement programs.
DH$FEMAEMPG.ARPA.FY2 1 Page 9 of 34 Kittit$ ComtyShcrifrs Otrce EM. E22-?fF;
c- The.Subrecipienl shall provide a ffiy percent cash match of non-federalorigin. The Federal share
applied toward the EMPG budget shall not exceed fifty percent of lhE tota-t budget as submitted
and approved in the application and doc,umented in he Budget (Attachment F). To meet matching
requirements, the. Subrecipient's cash matchlng conlribulions must be verifiable, reaeonabb]
allowable, allocable, and necessary under the grant program and musl compty with all Federai
requirements and. regulations, includingf but not limited to, 2 CFR Part 260. Rn appropriate
mechanism must be in place to capture, track, and document malctring funds. ln the fihbt riport,
the subrecipient shall identify how the match was met and docrmented.
d. S1lrccipients shall.participate in the Slatq's.annual lntegrated Preparedness planning Workshop
(lPPlA|- Non-parlicipatlon may resull in withholding of funding underfuture grant years.
e. lf futtdiqg_is allocated to non-DHS FE[4A training, the Subrecipient must request prior approval
from the Department Key Personnel before attending the trainin'g. The Department ivil cooriinate
approval with the State Training Point of Contact. . lf fundirq is allocated to mn-DHS FEirA
baining, the Subrecipient must request prior approvalfrom the Department Key personnel friorto attendilg trainlng. fll _Ellrent will_coordinate approvalwlth the State Training eoiirt of
Contact. Pursuant to DHS/FEMA Grant Programs Oiidaorate tnformation Bultetin-rvo. 43i,
Revierv and fPProval Requirements forTraining Courses Funded Through Preparcdness Grants,
httos://www.fema.qov/site$rglgfaulutiles/2020- -
9-4&ai=r!i!to 9o,urse Review.enC-Aooroval lB. Final-7-J9 18.odf, the training must fail within
the FEMA rnission scope and be included in the Subrecip-iCn-tt ernergenry opeiations plan. Thls
requlrement only applies to training courses and does not include atteriOance at conferences.
Furthermore, addilional. federal approvals are required for courses that relate to Countedng
Violent Extremism prior to attendance.
t All personnel funded in any part through federat award or matching funds under this Agreement
shall complele and record proof of completion of:
l. NIMS training requirements ou[ined in the NIMS Training Program located at
(to include ICS-
ls-235, ls-240,1S-
Basic Academy.
The Subrecipient wlll report training @urge completion by individual personnel along wlth the final
report.
c.DHS TERTUS AND CONDITIONS
Asa Suhecipienlof 21qq_q94Rl4tundlng, thesubrecipientshallmmptywfih ail appticabte DHSterms
and conditions of the 21EMPG-ARPA Award Letter and hs incorporated iocumenti for DHS Grant No.
EMS-2021-EP-$00&S01, which are incorporated and made a pbn of tnis Agreement as Attachment C.
D H S.FEMA.EMPG.ARPAFY2 1 Page 10 of 34 Kfttilas Counly Sheriffs Office EM, e2?-264i
4.1
Attachment B
Washlngton State Mllltary Department
GENERAL TERMS AND CONDITIONS
Department of Homeland Securlty (OHS/
Federal Emergency lUanagement Ageney (FEMA)
Grants
DEFINITIONS
As.used llroughout this Agreement, the terms will have the sanre meaning as defined in 2 CFR 200
Subparl A (which is incorporated herein by reference), €x@pt as dhenrise slttonn below:
a.
b.
'Agreornent" means this Grant Agreement.
"Departnenf meanstheWashington S,tate Military Departmenl, as a state agency, any division,
section, offce, unit or other enti$_of tle Deparlmeni, or iny of the officers or other officiais tawtrnf
legresgnting that Dopartment..The Department is a recipient of a federal award direcily from ifed.era!.ry{dlng agency and is the pass-through entitymaking a subaward to a Subiecipient
urderthis Agreement.
'lnvesbnent" means thegrant application submitled by the Subrecipient describing the projec.t(s)
ftn which federal funding is sought and provided under ihis this Agreiment. Such gEnt aiplicatii;
is hereby incorporated into this Agreement by reference
"llonltorlng Ac{lvltles" means all administrative, financial, or other review activities that are
conduded to ensure compllance with all slate and federal taits, rules, regulations, authorities,
and pollcles.
"Stakeholdens Preparedness Raport (SPR)" The SPR is an annual three-step self-assessment
of a community's capability levels based on the capability targets identified in tire THIp4.
"lSub,reclplenf when capitallzed is primarily used throughout thisAgresmenl in reference to the
non-federal entity identified on the Face Sheet of thls Agreement th-at has received a subaward
from the Department. Hou/ever, the delinition of 'subrecipienl" is the samo as in 2 CFR 200.1 for
all ofier purposes.
"Thrcat and Hazard ldentlllcatlon and Rlgk Assessment ffHlRAf The THIRA is a thresstep
rlsk assessment. The THIRA helps cornmunities understand iheir dsrts and determine the level df
FPaF|lly lhey need in order to address those. risks. The oulputs from this procoss lay thebundation br determining a community's capabilig gaps dudng itre spn process.
4.2 ApVANCE pAyMENTq.F_ROHtBtTEp
The Department shallmake no payments ln advance or in anticipation of goods or seMces to be provided
underthis Agreement. Subrecipient shall not lnvoice the Department in altwnce of delivery and invoidng
of such goods or services.
4.3 AMENDMENTSANDMODIFICATIONS
The Subrecipient or the Department may request, in writing, an amendment or modification of thisAgreement. Houever, such amendmeni or modification slail not be binding, tafe jfja or Ui
incorporated herein until made in writing and signed by tfre authorlzed rcpresentatiiis of the Oepatment
and the Subrecipient. No other undelstandings or agreements, writlen or orat, shall be bindini on 11rJparties.
The Agreement prformance pedod strall only bo extended by (1) wdtten notiftcation of DHS/FEMA
approval of theAward performance period, folloued up wlth a mutu'aily agreed wdtten amendment . or (Zl
wdtten notification from the Deparlment to the Subrecipient to provide iOOitional time for compleiion'oi
the Subrecipienfs proiect(s).
c.
d.
e.
L
g-
4,4
I
gil
Jh-e Subryryient must^.comply with lhe ADA, whidr provides comprehensive civil rightrs protection toindividuals with disabilities in he areas of employhent, public'accommodationsl sate and localgovemment scruices, and telecommunication.
D HS-FEMA-E MPer-ARPAFY2 I Page 11 of34 Ki$tas Gamg SherifFs Oftce EM. El22-28/,
A.5
4.6
ASSURANCES
The Department and Subreclpient agree that all activity pursuant to this Agreement will be ln accordancewith allthe applicable current federal. state and local lhrvs, rules and reguiations.
As federel are a basis for Agreement,the Subredpient certifies that the Subrecipient is notpresently debaned,suspended, proposed for debarment, declared ineligible, or voluntarily excluded fiomparticipalingin this Agreemenl by any federal department or agency.
Jhg. Subrecipient shall complete, sign, and retrrn a Certification Regadng Debarment, Suqpensbalneligibility,,andVduntary Exclusionlorm located at htlpq;//mil.wa.oov/r6ouire,ilorantformi. Anysircn tormcompletedbytheSubrecipientforthisAgreementshalibei@ofreference.
fu.rther' the Subrecipient agrees to comply with_all appllcable federal regulations conceming the federatdebarment and suspension system, including 2 CFR Part 180. The Subreilphnl cerffiee that it will ensurethat potential contrac{ors or subrecipients_or any 9f their principals aie not debarred, .rrp"nO"O,proposed for debarment,. declared ineligible, or votuntadly-axctdCeO ftom participalion in ocover€d
transactions' by _any federal department or agency. 'C6vered transadioris" inilude procurem€nt
contracts for goods orservices awarded under a ngn{roggrement transaction (e.g. grant oi cooperativeagreemelf lhat are expected lo.equal or exceed $25,000, and subatyarCs io3forerlpients'ror anyamount. Vtlilh respec{ to overed transac{ions,-.the Subrecipient.may comply u,ith thii prwision-O!
obtaining_a certilication statement fom the potential confac{oror subreiipientbiOy cnecf;nd ttre SF,r-t;for Award Management ftllps;/sem.qov/SAM4 maintained by the fetlerai govemmenl, irre-suoreiipient
also agrees not to enter into any affangemenls or conlrac{s wilh any plrty on the washington statcDeaartment of Labor and rndusties' "Daia:ned' @niaaoi usf(httpq:/Fgure.lni.wa,gov/dgbaraqdqtrike/CgntFclorDebarList.?Fpxl. fie Subneciptent itso agrees not
!o enter into ryU agreemenls or contracts toqlle purctrase of gooOs and servkps'with any paiy on theDepartment of Enterprise Services' Debaned Vendor List (b$osynmnrr,v.Oes.wa.gpJlservices/coniraciing-
4.7
4.8 G,OM=PUANgE WIT4AEiL| EpARTMENT pOUCres
The Subrecipient end all its contractors and su rtment is nolresponslble for determining oglqliqloe with, any-and all applicabti teodrat, state, ind tocat taurs,regulations, executive olders, OMB Circulars, and/br policies. ?his oOllgaUon includes, but ls not lmltedto: nondiscriminatjon lanrc-1d/or poticle-s, Energy Policy and Conservati6n Ad (pL g4-i'Og, aJ amenAfil,
the Americans_yi$ Disabilitbs_Ac{ (APA},AggD-isclmination Ac{ of 192s, Tina vr of the civit RighG A&of 1964, Clvll Rights Ad of 1968, the Robert T. Stafiord Disaster Relief and Emergency Assistaice Act,(PL 9&288, es_?T9!+d).Ethics,in Publicseruice (|cw42.52). CovenantAgainsi continglniFJJstlaCFR Sectlon 52.20&5), Public R*4! 49! ncw 42.66),eriwaiting wag;€ on puuric irvo*JaRiw3g.lzl,StiateEnvironmentalPolicyAc{(RGW43.21C), Shoietinettanalgemjntnaof lgil tCCwgbsfi,DHS-FEMA"EMPGARPA-FY21 page 12 ot34 Kiflitrs Coung Sharifrs Offce EM, E2?2U
State Building Code (RCW 19.27),.Fergy Re!{ed Building Standards (RCW 1g.zzAl, provisions inBuildings forAged and Handicapped Persons (RCW 70.92),Lnd safety an'd heatth regulitions,
ln the event of nonoompliance or refusal to comply with any applicable law, regulation, gxecutive order,oMB Circular or policy by the Subrecipient, its contractors oi su6recipients, ihebepartmani maf tes.lno,cancel, or terminate the Agreement.in yhole o_r in part ln its silte discretion. The Subrelipiini isresponsible for all oods or liabili$ arising from its failure, and lhat of its contractors and suOreclpienis, tocomply with applbable laws, regulations, executive orders, OMB Circulars or policies
4.9 CONFLTCT OF TNTEREST
No officer or emdoyee of tha Department; no member, ofiicer, or employee of the Subrecipient or itsdesignees or agents; no member.of the_ggyernlng body of the lurisOi'i:tion in which ttre project isundartaken or located: and no other offiiial of lhe Subrecipieni who exercises any n 1biLinr- otresponsibilities witlt respect to the projec-t during his or her tenuie, shall have any personil or pecuntar'gain or interest, direct or indirect, in any contract, subcontract, or the proceeOjtfrereof, for wo* to beperformed in connection with lhe projed assisted underthis Agreemeni.
The.Subrecipient shdl lngorporate, or cause to incorporate, in all such contrads or subawards, aprovision prohibiting sucfi interest pursuant to this provision.
A.10 CqNTRACflNG A PROCUREMENTa. The Subrecipi,ent shalluse a competitive procurement process in the procuremenl and award ofany contrads with conlradors or subcontractorE that are entereil into under tre original
agreement award. The procurement process followed shall be in accordance with 2 CFR-part200317 General procurement standaids through 200.327 Conlrac{ provisions.
As requiled byAppendix ll to 2 CFR Part 200, allcontrads entered into bythe Subrecipient underthis Agreement must indude the following provisions, as applicable:
1) Conlracts for morethan the simplilied quisition thrcshold cunentfy set at 9250,000, which
is the inffation adjgsfed amount detemined by the Civilian Agency Acquisition Coun'cit JnCthe Deiense Acquisition Regulatlons Councilj0ouncits) as a-uttroitzeO'by 41U.s.c.-igoa,
must address adminislrative, cpntractual, or legal remedies in instances where contractors
violale or breadl contract terms, and provide forludr sanctions and penalties as appropriate.2) All oontracts in excess of $10,000 must address termination for cause and for convenience
by $e non-federal enti$ including the manner by which it witt be effeded and the basis for
set0ement
3) Ecu.al lm.gbVment Oppo{unity. Excepl as othenvise provided under 4l CFR part 60, a[
contnac{s that meet the definition of 'fderally assisted tionsbudion mntraci' in 41 CFR part
6S1.3 must include the equal oppgltulity clause provided unds 41 CFR 6O-1.4(b), inaccordane wtth Executlve 9rOq 11248, "Equal Emptoyment Apputuntg/ (AO FR iZ|1g,
12935, 3 CFR Part, 1964-1965 Comp., p. 339), as-aminded Oy Executive'Order 11g7s,'Amendirg Executiw Order 11246 Retatinq to Equal Empliymmt Oppoftuntty,' andimplementing regulations at _4J CFR part- d0, "offtce of rA;A @ntiict CoriitiancePrqmms, Egual Employment Opprtunity, Department of l_abor."
4') Davls'Bacon Act, as amended (40 U.S.C. 3141-3148). Wren required by Federal program
hUisJation, all prime construdion contracts in sxcess of $2.00d award-ed uv nori-rderal
entlies mylt-il_clgg9_a provision for compliance with the DavFBaoon Act (40 U.S.C.9141-
3144, and _3146-3148) as supplemenled by Depadment of Labor regulatioirs (29 CFR part
6, "Ldbr Slandards Prwisions Appliable to Con?ads Covedng Federalty Financed andIssisted @nstruction'). ln accordance with the statute, confaaofu must be required to faywages to laborers and mechanics at a rate not less than the prevailing wages slecineO in awage determination made by Sre Secretary of Labor. ln bddition,-contradors must be
req.ulred to p?y wag€s not lcss than once a week. The non-federal enlity musl place a oopyofJhg -grrent prevailing wagc determination issued by the Departnent of Labor in each
solicitalion. The dedslon to award a contrad or subcoritraa muit be conditioneo ufon tfre
acceptance 9f lhe wage determlnalion. The non-federal entfty must report all suspiaed orrqotted violations to the federal awardi4g agency. The cirnbads must also include apl'ovision for _comp]ianq witlt the- Copeland .Anti-Kickback' Act (40 U.S.C. 3145), as
supplemented by Departnent of Labor regulatons (29 CFR Pari 3, "contraclors and
DHS-FEMA-EMPG-ARPAFI2I Page 13ot3{ Kitttas Counrysheriffs Otr€ EM, e22-264
Subcontractors on Public- Building or Public Work Financed in t\ltrole or in part by Loans orGrants from the United.states'). The Act provides that each contrador or Subreciilient nrustbe prohibited from inducing, by lny means, any person employed in the construdion,
complelion, or repair of nyblic work, to give up any part of lhe cbmlensation to whicfr he orshe is othenuise entitled. The non-federal entig must reporl ali suspeaed or reportec
Molations to the federal awarding agency.5) Contract Work Hours and Safety Standards Act (40 U.S.C. 3701-OZOO). \Mrere applicabte,all contracts awarded by the non-federal entity in exoess ot $tgg,qoO tfrat inir|pe ine
employment of mechanics or laborers must include a provision for comptiancewith +O U.S.C.
319? 1n! 3l_q1 ag !.upplemented by Departnent of Libor regutations 12s crn parr s). under40 U.S.C. 3702 of the Ad, each contractor must.be required to compute the wages btevery
mechanic and laborer on the basis of a standard work week of 40 hours. WorkIn excess ofthe standard work weekis permissible provided that the worker is compensated at a rate ofnot less than one and a half times the basic rate of pay for all hours wdrked in excess of 40hours in the work week. The requirements of /t0 U.S.C. 37O4 are applicable to construction
work and provlde that no hborer or mechanic must be required to'rirork in surroundingi orunder working condilions which are unsanitary, hazardous or dangerous. tfiese
requhements.do not appl1, to the purchases of suiplies or materials or aiicles ordinarily
available on the open markel, or contracts for transp6rtation or transmission of intelligen;.6) Rig-hls to lnventions Made Under a Contracl or Agreement. lf the federal award meets thedefinition of 'funding agreement'under 37 CFR $401.2 (a) and the recipient or SuUrecipi-nt
wishes to enter lnto a contrac{ with a small business lirni 6r nonprofit organization regaiOingthe substilution of partie,-assignment or performance of experimenta[ developmeiial, or
res€arch work under that-"funding_ag-re€ment,'tle recipienfor Subrecipient niust coniplywith the requirements of 37 CFR Part 401, "Rlghfs to lnventtons UaAe ny Nonptirlitotganizations and Smafl &rsiness Firms lJnctei Govemment Gnnts, Coirtracti anaCryentlve Agrcements," and any implementing regulations issued by the iwarding agency.7') cl9a1 Al.t_4gt FaU.S.C. 7401-7671q.) and the Federal Water PotMion Confot Aci (ggUrl-c, -1251438n, as amended--€ontrads and subgrantrs of amounls in excess of
$150'000 must contain a provbion that requires the nor;federal award to agree to comply
with all applicable standards, grders or regulalions issued pursuant to the Cl6an nir nA (i2
U:9.-C:l^491-767tql and lhe Federal Water Pollution CoitrotAct as amended (93 U.S:C.12t1-13f.n. Molations muglbe reported to the federal awarding agoncy and thi negi-natOffce of the Environmentral proledion Agency (EpA).
8) O:|"ry:{-qd Suspension (Executive Orders 12il9 and 12689)-A contrad award (see 2
CFR 180.220) must not be madeto parties lisled on the govemnient-wide exclusionsjn theSy{9m forAward Management (sAM), in acmdance wnn tne OMB guidetines at 2 CFi faOthal lmplement Executive_Ordefs.l2s49 (3 CFR part 1986 Comp., p.leey and 12689 (3 CFRpart 1989 Comp., p. 235), "Dehrment and Suspension." SAM Exclusions contains the
names ofparties debarred, snspended, orotherwise excluded by agencies, as well as parties
declared ineligible under stalulory or regulalory aulhorig ottrer itrai Executtue order iZfllg.9) Byrd Anti-Lobbyilg Amendgent (31 U.S.C. 1352)-Gontrac{ors that apply or bid for an award
exceeding $100,000 must file the required ertification. Each tier ceitin6s to the tier above
that it will not and has nol usedfederal appropriated funds to pay any person or organizationfor influencing or attempting to influene an offier or errployiebt any egency, a riember ofcongress, o{9er 9r employee of congress, or an emptby6e of a niem-ber 6i congress in
connec{ion wi0t obtaining any Gderal contrac-t, gnnt or any olher award coverei by etU.S.C. 1352. Each tier must also disdose any lobbying witli non-federat tunds that tikesplace in connection with obtaining any federalaward. Suctr Opdosures ale fonrarded fromtierto ticr up to the non-federal award.
10) Procurement of recovered matedals - {9 qeuired by 2 CFR 2flO.gzg, a non-federalentity
that is a state agency or agency of a political subdiviJion of a state and its conraao* mujtcomply with section 6002 of the Solid Waste Disposal Ac'|, as amended by the nesource
Conservalion and Recovwy Aq. Jhgr€quiremenis of Section 6002 indudd procurtng only
items designated in guidelines of the Environmental Protection Agency (Ep ) it +O CFh part
DHS-FEMA.EMPG-ARPA-FY21 page 14ol!4 Kiilibs County Shedfts Office EM, EZz-Zfil
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247 that mntain the highest percenlage of recovered materials prac-ticable, consistent with
maintaining a satisfac{ory levelof competition, wherethe purchaie price of the item exce€ds
$10,000 or the value of the quantity acquired during rh-e precedihg fiscal year e*ceeOiO
$10,0fi); procuring solid waste management services in a mannerltrat mailmizes energyand resource_ recovery; and establishing an affirmative procurement progr.m 6?procurement of recovered materials identifted in the EPA guidetines.
11) Notlce of federal awarding agency requirements and regulations pertaining to reporting.
12) Federal awarding agenoy requiremenls and regulations pertaining to copydghts and rights in
data.
13) Access by_ttte Depailment, the Subrecipient, lhe federal awarding agency, the Comptroler
General of the United Slates, or any of their duly authorized representatiles to any 'books,
documents, papers, and records of the contractor whlch are diredly pertinent to thaf specifii
contract for lhe purpose of making audit, examination, excerpts, and tnanscriptions.
14) Retention of all required records for six (6) yearc afier the Subrecipient has made finatpayments and all othar pending matterc are closed.
15) Mandatory standards and policies relaling to energy effidency which are contained in thestate energy conservaliol pE! llsyed in compliance with the Energy Policy and
Conseruation Act (Pub. L. 94-163, 89 Stat. E71).
16) Pursuant to Executive Order 13858 'slrengthening Buy-Amefican preferences for
lnfrastructurc ProJects,'and as appropriate and to the ixtenf consistent wilh lal, the non-
Federal entity should, to the greatest extent practicable under a Federal award, provide apreference f9r the purchase, acquisition, or use of goods, produds, or maleriats priduced inthe United Siates, a9 raguired in 2 CFR Pail 200.322, in every contract, iubcontract,
purchase order, or subatard that is chargeable against federal finahcial assistance awards.
171 Per 2 C.F.R. S 200.216, prohibltlons regarding certain telecommunications and video
surueillance seMces or equpment is mandated by seclion 889 of the John S. McCain
National Defense Nihorizatlan Acttor Fiscal Year20lg (FY 2019 NDAA), pub. L. No. il*
232 (2018).
b- The Deparlment resenes _trg dght to review the Subrecipient's procurement plans and
documents and require the Subrecipient to make changes to biing its pians and docuhents into
complianoe with the requirements of 2 CFR Part 200.317 through {Oo.s2l . The Subrecipient must
ensure thal lts procuremenl process requkes contraclors and Jubcontractors to provide adeguate
documentation with sufficient detail lo support lhe coste of the projec.t and io ailorrr bolh the
Subrecipient and Departnent lo make a determination on eligibitity ofprojec,t cosis.
c. All contracting agreiements entered into pursuant to this Agreement shall incorporate thls
Agreement by refemce.
DISCLOSURE
The use or disclosure by any-pg{V d-"ny information concemlng the Department for any purpose not
dhecUy connec-ted with the administration of the Departments orthe Subrbciptents rcspoiriiUifities withpspqt to seMces prolided under this Agreemenl is prohibited except Uy dfor wrltten consent of the
Departmenl or as required to comply wtth the state Public Records Act, othei taw or court order,
DISPUTES
Exept as othenrise pr.ovi{e! in this Agreement, when a bona fide dispule arises between the parties
and it cannot be Esolved.throrgh discussion and negotiation. eithei party may request a dispute
resolution panel to resolve lhe disprte. A request for a dispute resolution boaiO sfriU be'in writing, itate
the disputed issues, state the reJalive posilions of the pailies, and be sent to all parlies. The panEi shafl
consist of a representative appointed by lhe Department, a representative appointed by the SirUreclpient
and a thLd qarty mutualll agreed upon,by both parties, The panel shail, 6y maiority vote, resotvi the
dispute..Each party shall bearthe co$ for its panel member dnd its attomey teei ario costs and share
equally the cost of the third panel member.
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4.15
LEGAL REt A:tlONS
It is understood and agreed that thls Agreement is solely fortha benefit of the parties to the Agreementand gives no right to any other party. No joint venlure or partnership is foimed as a result of this
Agreement.
To the extenl allowed by law, the subreclpient, its sucoessors or asdgng wifl proted, save and holdharmless lhe Department, the state of Washington, and the Unlted-states bovemment and their
aulhorized agenls and employees, from all claims, actions, costs, damages or elpenses of any nature
whatsoever by reason of the acts or cimisslons of the Subrecipient, ils subcontrictors, subreiipients,
asslgns, aggdst conlractors, consultantq licensees, invitees, employees or any person whomioevei
arising out of or in oonnection with any ads or activities authorized by ttris egreeient.
To the extent allqYed by !aw, the Subrecipientfurther agrees to defend the Department and the state of
Washington and thdr aulhorized agents and employeeain any litigation; inclrding payment of any costs
or attorneys' fegs for any daims or action commenc,ed theredn arising out of or in'connection nrih actor actavities authodzed by this Agreement.
This obllgallon shall not include such daims, costs, damages or expenses which may be caused by the
sole negligence of lhe Department; provided, that if the dalms or dimages are caus6d by or result-fom
the concurrent_negligence of (l)rhe Departnent, and (2) the Subrecipient, its agents, or imployees, this
indemnity provision shall be valid and enforceable onlyio the extent oithe neglig-ene of the duuiecxpiint,
or the Subrecipienfs agents or employees.
lnsofar as the funding source. FEMA is an agency of the Federal govemment, lhe following shall apply:
44 CEB 206.9 Non-liabilitv. Th9 Felgral government shall not be liabte for any ctaim based upon the
exgrci_se or performance of, or the failure to exercis€ or perform a discretionary fundion or dutj on the
qartgf 9 federal agency or an employee of the Federal government in carrying out the provisioris of the
Stafford Act.
LlM lT4rt O_N OF AUTHOR|@NATURE
The signatories t9 this Agreeme$ replesgnt tfiat Urey trave the authodty to btnd thelr respective
organizations to this Agreement. Only tre Departmente Authorized Signature representative dnd theAuthorized Signafure representalive of the Subrecipient or Altemate br the Subrecipient, formally
deslgnated ln wriling, shall.have !h_a upress, implied, or apparent authority to alter, amind, ;rodify,;?
waive. any clause or conditisr of this Agreement. Any alteriilon, amendment, modification. or waiv6i of
any clause or condition ot!$ Agreement is not effedive or blnding unteos made in writing ano sgned
ly_Uotn pailies'Authorized Signature repreoentatives, except as prwioed for tme extenslons in Afode4.3.
F.uilher, only fte Authoilzed Signature representatfue or Altemate for the S$recipient shall have
signature. authodty to sign reimbursement requests, time extension requests, irnendment and
modification requests, .reqggsts for changes to prdJectrs or work plans, and oth'er requess, certifications
and documents auttprized by or requhed under 0ris Agreement.
LOSS OR REDUCTION OF FUNDING
ln the.event funding from slate, federal, or other sources is withdrawn, reduced, or limited in any way
afier the efiective date oJ tris Agreement and prior to normal completion or end date, the Deparimerit
may unilaterallyreduce the w.ork plan and budget or unilaterally terminae a[ or part of the Agre6ment asa 'Termination fs Cause- wlthout p-roviding the Subrecipienf an opportunity t6 cure. Alteliatively, theparties may renegotiatg the terms of_this Agreement und'er'Amendrirents ana moOitications'to c6mply
with new lunding limitations and conditions, although the Department has rn obligation to do so.
4.16 NONASSIGTI,ABILITY
Neither this Agreement,
the Subrecipient.
nor any claim arising under this Agreement, shall be hansfened or asslgned by
4j7 NOND|S9RtM|NAT|ON
The Subrecipient shall co-mp]y with allappticable federaland state nondiscrimination laws, regulatio6,
and policies. No person slrall, on the grounds 9f age, race, creed, cdor, sex, sexual orienta'tion] relgbnj
national origin, marital stiatus, honorably_disctrargnO veteran or military status, o disaulity (pfryilcat,
menlal, or sensory) b€ denied the benefits of or otherwise be subjecled to discrinination uirA& aniproject, progEm, or ac{ivity, funded, in whole or in part, under this Ag:reernent.
DH$FEMA'EMPG{RPA.FY21 Page 16 ot 34 Ki[3tas Corlnty Shertffe Office EM, E2}-2ffl
4.18 NOTTCES
The Subrecipient shall omply with all public notices or notices to individuals required by applicable local,
state and bderallaws and rcgulations and shall maintain a record of this compiiance.
A.1e 9CSUP,4TI9,N4L SAFETY/FIEALTH AcT and WASHll,tl-G-ToN lNDUsTnlnL snEerylnenlfn ncr
{osHAnvtsHA)
The Subrecipient represents and wanants that its woftplace does now or will meel all appticable federal
and state safety and health regulations thal are in effed during the Subreciplent's performince under this
Agregment. To the extent allowed by law, the Subrecipient further agrees to indeninlfy and hold harmless
lhe. Department and its employees-and agents from all liabillg, damages and c6sts of any nature,
inclu.ding, but not limited to, costs of suits and atlorneys' fees a-ssesseO against the Dapanmlnt, as a
result of the failure olthe Subrecipientto so compg.
A,2O OVIJNERSHIP OF PROJECT/CAPITAL FACILITIES
The Department makes no claim to any capitalfacililies or real property improrred or constructed wilh
funds under this. Agreement, and by this subarvard of funds does notand will-not acquire any ownership
interest or title to suctt property of the Subrecipient. The Subrecipient shall assume all liibilities and
responsibilitiesarising fiom lhe ownership and operalion of the project ard agrees to lndemnify and hotd
the Department, the state of Washington, and the United States gbvernmenl harmless from any and all
causes of aclion arising from lhe ownership and operation of the Froi""t.
A.21 POLITICALACTIVITY
N.o portion of the funds provided herein shall be used for any partisan political activtty or to turther the
elec'tion or defeat of any clndidale for public office or influenci ihe approval or defeat of any baltot issue.
4.22 pFOrUrynOru ncnnsl
The asslstance pro-vided under this Agreemenl shall not be use'd in payment of any bonus or commission
for the purpose 9f o_plainlrE approval of lhe apptication for sudr assistance or any other approvat or
ooncunence under this Agreement provided, holever, that reasonable fees or 6ona ftdi iechnical
consultant, managerial, or other such services, other than ac{ual solicitation, are not hereby prohibited if
othenrvise eligible as project costs.
4.23 PUFLIC|TY
The Subrecipient agrees lo submit to the Department prior to issuance all advertising and publicity
matters relating lo.lhis Agryenpnt wherein the Department's name is mentioned, or language uieO frorir
which the connedign- of the Department's name may, in the Depadmenfs judgmeni, bE inferred or
implied. The Subrecipient agrees not to publish or use such advertising and pubticlty matters without theprior written consenl.of the Departnent. The Subrecipient may copyright odlinal w6* n develops in the
course of or underthis Agreement; however, pursuanl to 2 CFR Part 200.315, FEMA reserves d royalty-
free, nonexclusive, and inevocable license to reproduee, publish or olhenrlse use, and to authoriie
others to use the work for govemment purposes.
Publication refllting from-wotk pgrfq,rmed under this Agreement shall indude an acknowledgement of
FEMA's financial supporl, by the Assistance Listings Number (formerly CFDA Number), and a-s.tatement
that the publication doas not constitute an endorsement by FEMA or raflea FEMA'6 vitir,ys.
A.24 RECAPTURE PROV|S|ON
ln the event the Subrecipient fails to expend funds under this Agreement in accordanoe with appl6ab6
federal, state, 91! local laws,_regulations, ard/or the provislons of the Agreement, the Deiirtment
reserves the righ!.to recapturefunds in an amount equivalent to the extent of noncompliance. Such right
of recapture shall sxist fur the lih of the projec't following Agreement termination. Repayment Uy fre
Subrecipienl of funds under thls recapture provision shall occur within 30 days of demahO. tn the 6ventthe tlepartment is required to institute legal procaedings to enforce trd recapture provision, the
pepartmgnt shall be entitled to its costs and expenses thereol induding attdmey iees ftom the
Subrecipient.
4.26 RECORDSa. The Subreciplent agrees to malntain all books, records, documents, receipts, involces and all
other eleclronic or wdtten records necessary to suffdenfly and propedy refreA me Subrecipienfs
contrads, subawards, grant administration, and payments, including all dkecl and indirect
charges, and expendlhrres in the performance of this Agreement (the'6cords).
OH$FEMA'EMPG'ARPA'FY21 PagelTof 3{ KlttitrasGoungstredffsOtrcsEu. E2Z-ZS4
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b. The $ubrecipient's records related to this Agreement and the proJcts funded may be inspeded
and audited by lhe Department or its designee, ry the ffice of tha State Auditor, bHS, FE1 A or
their designeeq, b-I tha Comptroller General of the United States or its designees, or by other
state or federal officials authorized by law, for lhe purpo€es of determlning iompliance-by the
Subrecipient with the terms of this Agreement and to deiermine the appropiiate 6vd of furrding
to be paid under the Agreement.c. The records shall be made available by the Subrecipient for such inspection ard audit, together
wilh suitable space for such purpose, at any and all times during-the Subrecipient's riormal
working day.
d. The Subrecipient shall retain and allow access to all records related to this Agreement and the
funded project(s) for a period of at least six (6) years follorving final payment and closure of the
grant underthisAgreement. Daspite the minimum bderal retention reiuirement of three (O) years,
the more stringenl state requiremenl of six (6) years must be follorved.
!{hile thg Deparlment undertakes to assist the Subrecipient with fre prolecUstatemenl of workAvork plan
(pr{ecl). b-! Prwiding ftderal award funds pursuant to ihis Agreement, the projec{ itself remains the bb
responsibility of the Subrecipient. The Deparlment undertrakes no responsi6llty to the Subrecipient, or to
any third party, other than as is expressf set out in this Agreement.
Theresponsibilityforthedesign, development, construdion, implementation, operation and maintenance
of the p!'ol9ct,- as lhese phrases are applicable to this proiect, is sotely that bf the Subrecipient, as is
responsibili$ for any claim or suit of any nature by any third party relateil ln any way to the pioject.
Prior to the $art of any construction adivtty, the Subrecipient shall €nsure that all applicable bderal,
$at9, q1d loc{l pemits and clearances are obtained, including, but not limited to, FEMA bompliane with
the National Environmental Po$cy Act, the National Historic Peservatbn Ac{, the Endangered Species
Ac{, and allother environmental laws, regulations, and exeMive orders.
The Subreclpient shall defend, at its orn cost,.any and allclalms or suils at law or in equity, wfrich may
be brought against the Suhecipient in connedion with ttre project. The Subrectpient shall n-ot toot to thi
Department, or to any state or federal agency, or to any of their employees or agents, for anyperformance, assistance, or any payment or indemnily, including, bul noi limited to, 6st oi defens6
qnd/.or attomgVs'fees, in connection wilh any claim or lawsuit brought by any third party related to any
design, development, construc{ion, implementation, operation and/oi maintenance oia fro;eA.
SEVERAHUry
lf any court of dghtlutjutisdiction holds any provision or condition urder this Agreement or its applicalion
to any parson or circumstanes invalid, this invalidity does not affect other provisions, terms or conditions
of the Agreement, which can be given effect without the invalid provision. To this end, lhe terms and
conditions of this Agreement are declared severable.
sltrto$nuorecr neoU
The Subrecipient shatlcomply with and include Sre followlng audit requirements in any subawards.
Non-federalenlities, as Subrecipients of a federal award, that expend $zs{r,ooO or more in onc liscal
year.gf F<l9ral fu1ds fom all sources, direct and indired, are req-ulred to hive a single or a program-
speciftc audit conduded in accordance with 2 CFR Part 200 Subparl F. Norfederat e-ntitles th'at jpenO
less lhan $760,000 a year in federal awards are exempt fiom federal audit requiremenb lor that year,
exept as noted in 2 CFR Part 200 Subpart F. As defined in 2 CFR Part 200, theierm -non-federal 6tityr
means l state lo_cal govemment, Indlan tribe, instltution of higher education, or nonprofit organizaffon
that canies out a Gderd award as a recipient or subreclpient. -
Subrecipients that are required to have an audit must ensure lhe audil is performed ln accordance with
Qgne.nlly Accepted Gornmment Auditing Standards (GAGAS) ae founci in the Govemment Auditing
Standards (ttp Revised Ydlor Book) dwaloped by the United States ConptrollerGenerat and the OME
Compliance Supplement .The^gqbretipient f-ras the responsibillg of notfiing ltrE auditor and requesting
an audit in compliance wilh 2 CFR Part 200 Subpart F, to lnclude tne Wainirqton State Audito/a Office;
a federal audton, or a public amountant performlng work using GAGAS, aJappropriate. Coets of the
audit may be an allowable grant expendlture as authorized by 2 cFR pad 200.4rs. '
DHSf EMA.EM PG.ARPA-FY2 1 Page 18 of3{Kitttae CountyShoritrs Office EM. EZZ-Z64I
4.29
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4.31
The Subrecipientshall maintain auditable records and accounls so as to facililate the audit requirement
and shallensure ihat any subcontractors also maintain auditable records. The Subrecipient is reiponsiOiJ
for any,audit excepllons tlgurred by its own.grganization or that of its subcontractors. Responses to any
unresolved management findings and disallowed or questioned costs shall be included'witn tne auOit
report. The Subrecipient must respond to Department requests for information or conective ac.lion
concerning audit issues o,r findlngs within 30 days of the date of request. The Department reserves the
right to reco\rer from the Subrecipient alldisallorired costs resulting from the audit.
Afier the single audit has.been completed, and if it includes any audil ftndings, the Subrecipient must
gend 1 fult ctpy of the audit and its Conective Adion Plan to the bepartment at the following iOOress no
laterthan nine (9) months afrer the end of the subrecipient's fiscal year(s):
Conlracts Office
Was hl n gton illlltary Department
Flnance Dlvlslon, Bulldlng #l TA.20
Gamp Murray, WA 98430-5032
The Deparfinent retalns the sole discretion to determine whether a valid claim for an exemption from the
audit reqlirements of this provision has been established.
Conducting a single-or programlspecific audit in compliance with 2 CFR Part 200 Subpart F is a materialrgqu{glq$ oltftlsfereement. ln the absence of a valid claim of exemption from the iudit requirements
of 2 CFR Part 200 Subpart.F, the Subrecipienfe failure to comply with siiO audit requiremenls inay result
in one or more of the followlng aclions in the Departmenfs sole discretion: a per@ntlge of federal iwards
being withheld unlilthe audit is completed in accordance with 2 CFR Pail 2tp Subpai F; the withhokting
or disallowing of overhead costs; the suspension of federat awards until the auOit is conducted ani
submitted; or termlnation of tre federal award.
SUBRECIPIENT NOT EMPLOYEE
The parties intend that an independent contractor relationship will be created by this Agreement. The
S-u.lreglnient, and/or employees or agents performing underthis Agreanrent are n6t emptolees or agents
of the_Departnent in any manner whatsoever. The Subrecipient witl not be presented ai, nor cldm Io be,
an o{c9r or employee of thc Department by reason ol this Agreemenl, nbr will the Subrecipient make
any claim, demand, or applicatiol to or for any right or prMlege app$cable to an ofricer or einptoyee of
!f9 Depailment w of the- state ol Washington by reason of this Agreement, induding, but not limiled U,Workmen's Compensation cov.erage, unemployment lnsurance beneftts, sociai- security benefits,
relirement membership_orcredlt, or privilege or benefit whlch would amrue to a civllservfd emptoyee
under Chapter 41.06 RCW.
It is underctood that if the Subrecipient is anolher state department, state agancy, state university, state
college, state communfi^college, state board, or state commission, thathJofiii*E aru employ6es are
employed by the state of Washington in their own rlght and not by reason of this Agreement.'
TAXES. FEES AND L|C-ENSFS
Unless otherwbe provided ln this Agreement, lhe Subrecipient shall be responsible for, pay and maintain
in cunenl status alltaxes,.une-mplgyment mntributions, fe€s, licenses, assissments, pe'rmit charges and
expgnT.s d ?ny other kind for tte Subrecipient or its staff required by statute oriegulation ltrat arc
applicable to Agreemenl performance,
TERMT NATTON FOR CONVENTENCE
Notwithstanling any prwisions of this Agreemelt the Subrecipient may terminate tris Agreement byproviding writteq nothe of sudr termination to the Department Key Personipl irtentilbrl in the-Agreemenf,
speciffirg the efieciive date thereof, at least thuty (30) days prioi to such date.
Exoept as c{heruise prwided in this Agreement, the Department, in its sole discretion and in the best
lnteresB of lhe $ate of \lUashington, may terminate this Agreement in whots or in part ten (10) busines
days after ernailing nolie. .Upqn notice of termination for convEnience, the Depailmenl reserv6s the rlght
to sus.perd dl or part.of the Ag-reement, withhold further payments, or pohibit the Subreclpient f6m
incurdng additional obliga0om of funds. ln the evenl ot termindtion, the Stibreciplent shall be liibte for all
d.arygSes_ as auhorized by lar. The rights and remedies of the Department piovlrted for in this section
shall not be exdusive and are in addition to any other rights and remedies pr6vrueO by lar.
DHS.FEMA.EMPGAIIPAFFY2 i Page 19 ol 34 Kitrtas Gornty Shqifrs Offics EM, E2ZA64
4.32
4.33
4.34
TFR$|NAT|ON OR SUS
The Deparlment may.unilaterally terminCte oiiuspeno alt or parl of this Grant Agreement, or may reduce
its scope of work and budget,_if there is a reduc{ion in fundl by the source otinose funds, anil if suchfunds are the basis_ for this Grant Agreement. The Departn6nt will email the Subrecipibnt ten tfiilbusiness days prior to tsrmination.
ln the event the Deparlment, ln its sole discretion, determines the Subrecipient has failed to fulfill in atimely and proper manner fis obligations under this Agreement, is in an unbund financial condition soas.to endanger performance hereunder, is in violation of any laws or regulailons that render thiSubrecipient unable.to perfo_rm-any asped of the_Agreement, or has violat6d any of ttre covenanis,
agreements.or-stipulations of this Agreement, the Department has the right to immbdiatety suspenO oiterminate this Agreement in whole or in parl.
The Deparlment may. notify the S_ubrecipient in writing of the need to take conec{ive aclion and prwide
a period of time in whidr to cure. The Depaflment Q ryt required to alloriv the Subrecipient an oppbnunit'
to cure if it is not feasible as determined solely within the Department's discretion. Any ftme aifiweO fcircurc shall not diminish or eliminate the Subre<;ipient's liabililyfor damages or othenrisL attect ani oifrerremedies available to.the Departqent. lf the Deparhent allows the SuSreciplent an opportunity t6 cure,the Department shall notfi the Subrecipient in writing of the need to tdfe cogec.tive ac{i6n. lf theconedive action is not taken_within ten (10) calendar days or as otherwise specifled by the Oepirfment,or if such conective adion is deemed by lhe Deparlnient to be insufficieht, the Rjreemeni may beterminaled in whole or in pad.
The Depailment reserv.es the_right to suspend all or part of the Agreement, withhotd further payments,or prohibit lhe $ubrecipient from.incurring additional obligationJof tunds during investigaion ;i thdqllEed compliance b,reach, pending conective adion ty ltre Subraclpient, if a)iowed, 5i pinOtng adecision by the Department to terminate the Agreement ln wtrole or in pirt
ln thE event of termination, the.subrecipient shall be liable for alt damages as authorized by law, including,but not limited to, any cost difference between the original Agreem6nt and the repa-ment or coverAgreement and all administrative costs directly ralalq b the replacement Agredment, e,g., ost ofadministering the competitive solicitation proceis, mailing, advertiiing and ohe-r associateOliaff time.Tle_lghts and remedies of the Department provided for ii ilris seaioi shall not be exclusive and are inaddition to any other rights and remedies provided by law-
lf it is determined that the lu.brecipient: (1) was not in default or matedal breach, or (2) failure to perform
was outside of he Subrecipient's control, fault or negfigene, the terminalion sha1'be deemed'to be aTerminatbn for Gonvenience'.
TERM INATION PROCEDURES
ln.addition to tlp procedures set forlh betow, if the Department terminates this Agreement, theSubrecipient shall follolv any procedures specified in the lermination notice. Upon termlnation of thisAgrqment and in addition t9 aly other dghts provided in thls Agrcement, the Department may requirethe_Subrecipielt to deliver-lo.the Departmeni.any property sp6cifically producei or acguirei f;ith;performance of such part of this Agreement as has uaen terinln'ated
lf the termination ls for oonvenience, the Departnent shall pay to the Subreclpient as an agreed uponprice, if separatgly stated, for properly authorized and mmpl*eo work and ssrvices renderjd or gobaj
delivered to and accepted by the Department prior to ttre ifectiva date of egreement termlnatio-n, theamount agreed upon by the Subrecipient and the Deparlment for (i) completed-wo* and services and/orequipment or supplies provldad for which ng sepgrdte pdce is stdted, (ii) partiaily completed work andservices and/or equipment or supplies plgvided i'vtrich ire accepted Uy itiri Departmentl tiiil om"i wo*,seMces and/orequipment or supplieswhicfr are accepted bythd Depaitment, ind (iv) the pioteaion andpreeervation of properly.
Failure to agr_ee with sucfr amounts shall be a dispute within the meaning of the "CXsputes,'clause of lhisAgreement. lf the termination is for caus€, the Departnent shallOaermii'e the exteni of ttre tiiOitity of itri
lepartment. The Department shall have no oth-er obligation to the Subreciplent for iermination. TheDepartment may wilhhold fom any amounts due the Subrecipient such'sum as the Deparfnentdetermlnes to be necessary to protect lhe Departmenl against potintial loss or liability,
DHS-FEUA.EMPG-ARPAFYz 1 Page 20of34 Kittihs Gounty Sheriffs Offce EM. EZ2-2€!,
A.35
A,36
4.37
The rfihts and remedies of the Deparhtent provided in this Agreement shall not be exclusive and are in
addition to any other dghts and remedies provided by law.
Afier receipt of a notice of termination, and except as otherwise directed by the Department in writing,
the Subrecipient shall:
a. Stop work under the Agreement on the date, and to the extent specified, in the notice;b. Place no further orders or contracts for materials, seruices, supplies, equipment and/or facilities
in rdalion to this Agreement elcept as may be necessary forbbmpteti6n'of such portion ;t ih;
work under the Agreement as is not terminated;c. loign to lhe Department, in the manner, at the times, and to the exlent diresled by the
Deparlment, all of the righls, title, and intered of the Subreclpient under the orders and conirac,ts
so terminat€d, in which case the Departme_nt has tha right, at its discretion, to set{e or pay any
or all claims adsing out of the termination of such orders and contracts;d' Seltle all outstanding liabililbs and all daims arising out of such temlnation of orders and
contracts, wtth the approval or ratillcatiol 9f qe Department to the extent the Department may
require, whicft approval or ratification shall be final for allthe purposes of lhis clause;e. Transfertitle to the Department and deliver in the manner, at the times, and tolhe extent directed
by tlp Department any property which, if thc Agreement had been completed, would have been
required lo be fumishod to the Department;
f. Complete performarye of s.uch-part of the work as shall not have been terminated by the
Department in compliance with all contradual requirements: andg. Take such action ag may be neoessary, or as the Department may require, for the protection andpreseruation of .tfe proper$-related to this Agreement which is in the poss-ession of the
subrecipient and in which lhe Department has or may aoquire an interest.
u,TrLF4TtON OF MtNORtry vvBEl
The Subrecipient is encouraged to utilize business nrms ihif are certineo as minority-owned and/orwomen'ourned in canying 9ut m9 purposes of this Agreement. The Subrecipient may set utilization
It?1919t !?Tg.u.pon localconditions or may use thsstate of Washington UiAne goats, as identified
ln WAC 32&3&041.
VENUE
This_Agreement shall be construed and enforced ln accordance with, and the validity and performance
shall be gorerned by, the laws of he state o! lttlash!ryton. Venue d any suit betyveen the pbrties arislng
out of thls A-gr€ement shall be the Superior Court of Thurston County, Washingilon. The SriUreclplent, O!
execution of this Agreernent, acknowledges the lurisdidion of the cdurts of 0e- state of Washingion. '
WAIVERS
No conditions or_ provisions of this Agreement can be waived unless approved in advance by the
Department in-witing.The Deparlmenfs failure to insist upon strict pertornidnce of any provision of the
Agreement orto exerclse any right.based upon a breach thereof, orihe acceptance oriny performance
durirg sudt breadr, shall not constitute a wiiver of any right undlrthis Agreiment.
DHS-FEMA.EMPG.ARPA.FY2 1 Page2l of34 lfitibs County Sheritrs Otrrce EM, E2Z-2€p.
Attachment C
21 EIUIPG-ARPA Award Letter
Etris-202 I €P{t0008€0 I
U.S. Depadmentof Homeland Secudty
Vthshlrgbn, D.C.204'72
BtetDa4heny
W*tfngbn Mililary Depnnrnt
Buildng 20
Carp Mumay, WA 984i}r. 5122
Re: Grart No. EM$2@1 €P-0m08
PATRIO( GERARD MARC}IAM
Dear Brcf Daugheily:
Ooryraluhtbrr, on betnlf of ttn Depailnent of Honrdand S"*rlty, you applbatkn for fmnchl aechb6g subrdled underItp Fisoal_Year (F[ Al21 E t*tgetrcy ilanageflFnt turforrsme Grirls hii bcen apprwert tn the amunt ot $2,f 3S,O34.0d.
As a mndifron ot lhb 8war4 you qre rnulred to conUibrrle a cct match tn fis arntriri of gll3qosl 0 ;r ndpboELt ruroe,or fl) percert ol lh€ lctal approrcd poject cmts ol 34,272,06S.00.
Before-yar reqmot and reoeive any ollhe Fedsral fuids amrded b you. you mr.ret edaHbh aocephnoe of ltE award, ryacoeptlng this awad, you ad<rnrrh$F that th€ t€rme of the follorvinj oocimrrs are lncorporaud fto lha terrns otyour
award:
. Agrcerpnt Attbles (attactn<l to trb Anard Leilsr). Oillgatlng Deurmnt (atactted b thb Award Leter). ryWl Ernqenoy Mamgemart furlonnarrce Grarts Nollce of Fundng Opportrnlty.. FEUA Preparctlrm Grarls Manual
Pleaee male 3lro you mad rndantard, and rElnlaln a cory of llEse docnmelts ln your ofiblal llb tor hb arard.
ln oder h eelabfrth aocaflance ol he aund and iE terrn pease tolbnr lhese iretrucliorp:
Step 1: Flease log ln to he tlD Granb eysEm at ilgo/poilalfenra,gorr,
$ep 2:Altcr loggrg in. yT.wlll see-lhc Hona page ffih a ryrg Tmks nnru. oictr on ths Fending Tasfts nFnq select theApplica0on subrpru, and lhen dbk tre link for "Award qer Revil/ hsl€, This llnk will naugae F-u iJ ewaro r{otag6
that are p€ndlng twlai,.
Step 3: Cllcft llr Revlew Awad lfrag" laon (wr€n$) lo rcvbw lhe Awad Package ard accepl or decline the award. pbaso
raye or pdr{ tln Arard Fackage for you recordE
6)rdem tor.AwBrd Managercrrt (SAM): Grart redrrienb are lo keep all of ttnir idornation up b dale in SAM, h partqlhr,
-yotl oryenizaliode nanr, addtees, DUNS number, EIN anj hnldrb hfomntlon Pteme eniure hal Sre Dul.ls riwnber uied
in SAM ls lhe eame ot€ us€d to appf lor att FEMA aFrds. Fr*ure pynnnn wi[ be mrdiryent on the hforna$on povkled
in he SAll; hcrsfors. it le bnperalive Orat lhe lrtorrdlon ls conect Tlie System tor Awad'Management ie looeted'at btp/lurwu8am.ftv.
lf you have any qceUons or have.uRrtated lour lnlonralion ln SAM, pleaee let your Grade Managp n€nt $ecialbt (GMs)
lmow es €oon m posslble, Thls wlll telp uE to malc tre rnceesary uicaee anc-arcid any imeffirn ln iip pavmdnr
proces€.
DH$FEMA.EMPG4RPA.FY2 1 Pago 22 of34 Kittilas County Sherifrs Office EM, E22-2U
U.8. Dapartment of Homeland Security
l/lhshirgton, Dc.,Ml2
ORAIITEE:
PROORI\M:
AOREEMENT I{UTIBER:
Artite I
Adicle ll
Adicb lll
ArUcle lv
AlticleV
Artite Vl
tutich Vll
Arlito Vlll
Alicb X
tutire X
AddeX
AltktEXl
AtldeXll
ANiCbXV
AUde)U
Articla )Ul
AOREEIIET{TARTFLES
Emergoncy llanegnmail Pwltormancr Grente
Vtbshington Mll[ary tbpadmnt
Erugency ManagBnrnt Peilonnarrce
Grants
EM$2021-EP{r}m&Sot
TABI.EOFCO}fIEflTS
tjmlbd Engfbh proftt'enoy (cMt Rtghts Act of 1964. Tile vt)
Urtrr€tsal ldenMier ard Sldem of Aurard Managenent
Envhonrntttal PlanrirB and Hlstorlc prossrvalbn (EHfl
Revisv
Rior Apfovat lor Modficalbn ot Apprned Br€el
Arnerharp wlth Dlsabllilhs Acl ol 1gs0
SAFrcOM
Aoceptancs d Fool Awardchangee
Rshabamstion Act ol 1979
tlatoml Enviromedal ronry Acl
Ad<rnrvleQsrenl ot Federal Fundlng trom OHS
USA PATRIOT Ad ot2m1
Age Oscrlrlnallon Ad ot 1975
Civil Flghb Ad ol19Of - TtUe Vt
tldce ol FudirB Opportmlty Reqri€nFntg
Trffdcry \fictims Rotec{ion Aot of 2000 fn/pA}
Nm€upphnll4g Req.rlnrnent
DHS.FEMA.EMPG.ARPA-FY2 1 Page 23 of34 Klttitas Cannty Sheriffs Otrcs EM. E2Z-28!.
&ricle)uil
aude)vilt
AUdeXX
Miob )fi
Adide)O(
Alflole)frll
Adkis )0(lll
filkie )O(lV
Atbh)o0/
Artiobrcryl
Ailhle )O(/ll
&tlole)OCVlh
Arlk*e )O(X
&0de )O0(
Adide)0O0
Ailtde )O0(l
Arllcle)O0(ll
Arlde)OO(V.
tutde)OO$
&lide)OOVI
A,tds)0o0/ll
&llcb)Oovlll
DrqgiFree \4lcrldaae Regulatbfis
Fedeml Leademhlp on RaducirB Teld Messagirg whib
trivirlg
DHS Sp€cJfo Admoille€€marls and As€rranee
Begl Pradices lor Colhotion and Use of Rmonally
ldentfiaUe lnfonratpn
CMI RBlils Act of ,t968
Debannert and Suspernlon
Aotivltiss Corduc{ed Abroad
Energy fuliry and Conservation Act
Procnremert ol Recovered Matefiab
Tenoisl Flnarcing
Flolel ad Motd Fire Setety Act ot 1990
&rylicalbnof Berefits
Fty Armnica Ad of 1974
Repoding of MattenE Related b Redpent triegdty and
hrfdrmrFg
totbyirg Pr$iHtbns
FaEe qdmo Art and Program Fraud CMI Rencdee
Fede€lD€DtSbhrs
l.londsimination ln Maters tuilalnlrg b Faith€aeed
Organtraliore
Rlrcatpn ArpndnentB of 1 97? (Equt eppoilrnfi in
EdrcatbnAd) -Tilla tX
@ytlglrt
R€poding SJbwardE and &eculfue Oonpensalbn
ttse d D+{S Seal. Logo and Fkgs
DHS.FEMA-EMPG.ARPA.FPl ?aga24ot34 Kittitas County Sherffis OtrcB EM, E22-264
Altide)Oo(X
Artiole )c
Arlide)(Ll
Atlale)(Lll
Ardclc | - tlndled Englhh Proftdcncy (Gtvil Rbhb Act of 1304, TlUe Vt)
Rgddents rnntcornpywihfifle Vl of tlre CrvlRfihtstutc/1$4,(42 U.S.C. secuon2m0ddseq.) prohiffion4ainst
di€cdtrlnatbn on lhe basi_g ol nalional orlgl4 whhh requlres that recipbnr d bderBl finandal aesbid,Lr t"r. reainadcstepo lo prwlth mesrt.Btul_access to persoru wih llmited ErBlbh pioficierry (LEfl to ttnlr prognarns ard eeryhes. Foraddilbnal asslslancs and irfrrraton rcgadhg hrBrnge amass ohbetiom, fieas6 rehr to fre-DHS neCgent arlOanoe:Ittpo/lvuntr.dtn.gw/$Jdence publietn+hdpd€panman- srfponeoorganizltiorn-povlcermanlrBtuFaicss"peopn-
lirttsd and additbnal rcsouce on ilp/fumry.tep.go\r.
Artch ll . Unlvo$al ld€nllllar r:rd gyEt m otAwerd llluragcnrrnt
Rec{dsnt8€re_t€gttked to ooopty wlth the rcqtlrcrcnb set forlh ln lhe govemnnnt-wl& finarrlal assldance award temrcgadlrg the $dem for Awad Managenrrt and Urtuerssl ldsrtilhr R;$rirenrenb local€d at 2 C.F.R. *n 25, Appendix AItetulllo<tolwtrlch b lrmryonbd hele by ratererre.
Ar0cb lll - Envlronnpntrl ?hnnhg and ]thtortc prueoruaton lEHp) Ravhw
DHS/FEMA tundsd edivi[68 that mq[ r€qdro an EHP review.arc euged to the FEMA Edvlrormarilal phnrdrq and HistorbPresnaton (EHfl ra&rv prooess. fffs rwieri, doeo nd address allieOarat, statq ard tooi ,.qrir"rr""t" liceptance otfedefal fundr€ nqulns radflent b cortsy wtth all lbdoral, statg and baal liun
I}ISTFEMA b regitad to .q1slhllte rytetihl inpac{e lo mtr.rnl and erltuat reouross d a[ pcfects tuinted b/ DHS/
I.EMA ggnt ltnb, h*r{, E[HP R€ilfswrloooss, as mandat€d by 0re Nasonat Erwtronmenfu mnoy aa; lailonatHldorlo Pleselatm Ac[ ol 1966, Es arnen(bd; Nattonal Fbod lneurirre ftognm reguldorg and, arf ot*r app1cahrelaws and E<ecuttoe or&rs. To accsss the FEMA EHP soreerlrg form and lniructiorE, go to lis oisrrgun mxro at.tflpe/tttmv,brrn.oor/medlaJhm0rrEsgtsr&ilnprrsrgo196, ln or&r to lrlilate EHp lliHvr ot yulr fqe61$, yor mrntcorpble all rclevad seotons of rfs lum and submat lt to tha Grant Programe Dllectorsto (Gp[i) abng iAih'aii ot=r pertrcnt
PntJcct lnlortEthn The EHP rarlew ptoc€8s m.rst be comflebd beloreiunoe are oleqeeo' to qirw ofi ne popcod'proFcl;
olherwlse, DHS/FEMA rry nd be aHe to nld ttn p{ectbw to noncompliance wtlh EHP hws, ddqrs,e ir16br, regir6{oni,ard pdldac
ll ground dbturHng acffdtes ocour dudrp ordrucilon, apflicant will rmrdtor grourd didwbance, and il any pobrdhl
atcheobghal reqowceqag^ditoovercd, applicanl wtll imiriAatef ceasa rvonih nA area ana nilily tfp gisl.firorrgh edity,lf appicablq and DH9FEMA,
AldcblV. PrbrApprourtfor ilodileaton of Approved Brdgrt
Belore nakrg arrydnrEs to tha ff{f apercred hrdge| for lhb anar4 yeu must reqr6t ptor wilien appual fionr FEMA
IFLeI€$JI$ uv-f,c.qn seaffon 200.9)8. FEMA b aho rr[H€ lts d*retton to tmbse in acrlmnal id*icron urder
3.c'F,F Seclbn 200-308(f) tegardlqg ttE tenalcr ol finds among-dred aod categorlir, prg.^, runntims, or ac6vites.Thsr€fore, for awards 'rrltr an appmcd butd wh€re ths fedelrrl-stprc ls greaterftnn fri ililgith'd aosJbiton ttreelntd(ctnently 9250,0(X)), Lo! qay rpl trarFfer fuds anorg {r€!t coGt categoies. pfogiams, ftrmions, or ainvres *il,ort pttolSI approwl lrom FEMA where the oumumnve arurnt of emh tranfers ei;ee& or ii eieiaai t soeea un percel1(0X) ollt toUl hdget F_E_!'tlhst apprwed. You mrst report any daiatbrE from your feifl apgoveo ou6et tir tne nrstFederal Finarrchl Repott (SF426) you arbnit lollorlrg ary lu6si Owbtion, regad-bss otr,ytrefior ttp Urngnt Cvta6on
reqLdros prior witt€n appnal.
Al0ct V. Amerlcrm $l0t gtrHllt c Act ol tgg0
Vrhidbblower Proledion Ad
Assutanoes. Adminhttdive Requircrnente. Cod Rlrrciplee,
Regeeedalions and Oerliilicaliorn
Dspositon ol EqulprrBnt Acquhed Under the Federal Award
hlerls and lntelleohlel Propefty Rigfts
DHS.FEMA.EMPG-ARPA-FY21 Paqe 25 ol 34 Kittitas County Sheriffs Otrca EM, E22-Z€/.
lgq"tr [llq cornply wih flerequirerents st TiUeE l, ll, ard lll d ttre Anar&ans ntftr Drsatirfies rct, Pt b. L No. ltl1-336(1980).(oodlled ae altnnded at 42 U.S.G. s€ctitnE 12101-'.1?219r, wtrich prohlbib r*iplents iiom oeaihioritg on tre basbof disabiltty In the operation ot public eililiag prlilic ard prlvate dnsporr*on systers, flacee of pu6lc accommodalon, andcertaint€dlng enfltes.
Adcbvl-gAFE@tl
Rqdents rwlvlrglederal finarrcbl asshtanca atf ts qq$_q@ prosrams lhat pwido €nnrgefty cormunicatiorrsgulFln€tt and fie rehbd activitie! tnust gontpy *'ilh lhe SAFECoM Gui&nce lor eherge1cy C"-tr",iirii"tbn Grants,hdudile porisiont on teohrdcal slandards that emure ard enlnrpe lnbrcperaHe comiuntietnns.
ArdcbVll .Accrphc€ of portArnd Ohangs
ln ttp sent FEMA detemlne^e-lhat ql_ar€es ars rroesoary to ths award doounent afier an award hae b€€n nnde, irrcludirB
$19es to nerbd d perfonrarce or tetrfo and oordtiorn, rcdplenF will be mtifi€d ofih d.dge; h '"nlirB. orrcenoffiutbn tna been nmde. a-q AET!9r* requed for lunds wlll hdcab rectpient accepanceit tte orang€s to t\eawatd Pbae calt th€ FEMA/GMD call Genter it (s6S) 927-5646 or via e-rndto As(.Git@femr.dlr&gdilyou tnrae arryqnstions-
Ar$ch Vlll - Refiebltltaton Act of tC?S
I*14"tr m.stcomptywlurlhs requircmede dsectionflx ('tE Rffiififfion Mtd lg7g,pub. L 93-112 (1973),(mdtlsd a6 afiFnded at 2tl U.S.C. sectbn 794,) whloh prwids that rD ofirrutss $rafflled ha;dcapp€dincuuuate lnfi€ tlted Sates wlll. soldry by reagon of tha handhap.'be exclrded lmm pargripadon I be deit€Jil= bercfib of, or besu$cbd lo decdmitlatbn under ary gogram or aaUirT rcceMrB fe6ral'lfprpial aseisiance.
Ar0ch lI . llrfmsl Etulronnmtrl pollcy Act
F:gq"-tt" gr8! cornpty wior.therequfernnh of ltr Ndlalrlt Emim:rlantrt Hhy Actot 1969 (tvgpAr, pub. L. 91-190(1970) (odilbcl ae anpn&d al 42 US.C. s€dbn €41 d Fq.) and ttp oourcu or, EnvironnpnEi oraiiV tcEot negui*k nsforlmp.lementirg lhe PrcoedunlPrwlslom of NEPA whbtr r6{utre nci;ricnts to rse all pncilcaue rneiris w1x,,in llelraurmrlly' and consHsnt wlth olher aesertbl orBHemthns of iratlonal iroC.V, o creab and malntain cond6or6 undq whhhpeofle and nature can e$st ln proarcm harmorry and fdlill he eoohl,'eaori;mii ano oitpr need of fesern ano tuturegernrathns ol Americare.
At{cb I . Adrnouledgomnt ot Fclual Fundlng l?om DHg
Retip$erila m$il adaD$edge lhdr me cf fedEral tundlng when lssuirg datennnb, pre* rdeaeo, rcqwrts for popoeal, Hdinvihllong, ard olher dcurenb descrlHrtr prqeo{s or frograrilB turd;d n wmr dr'n pail wtth ted;ljirr,6.
Adc|o X - USA PATROTAcI oT NI
Eoq&ttts mlntcomdywifr requircnrentsof SedionSJT-{!? y@$saqtgtffitg Atnaicabyprovi*ng tppqr4e!*_nqudtohtacqtadoostnpt rendlgrn ktd2(nl GJSAFATRtornh nrolf r,ro. roikb,u,tirrtsmerdsla
U,S.O. eec'tims I 75-1 7Eo.
Ar0clc Xl . Aga Dlscrlnlnrilon Ac{ ot 1g7S
Reciflents m,st cotndywithtlre Bqgroqgltg dthe ageDbinimbn Mdtg7,,pub. L No.94.135 {1975) (coditkld aeanpndcd at Tlue 4a u.s. co&.,ecdon 610i dseq.), wtrbh prot{trits dscrlmlmliorion rre ueiro orags in
"tty
pogn moradivity tacetulng lederal finanoial asslslanoo.
Ailcb X[ - Glvll Rtghtr Act d tgOt - Ttdr Vt
Rec$snlE^trilr€il cornpty with ttE reqrircnnnte of ritc vl cf the civfl Rgils kt d 1964 (dfied as arrnded at 42 u.s.c.
Pdol 40ry d sag,)., wt{$t ptoYdcs that m person_in the United stieo will, on tre giannas & lagg; color, or natiorat origlqbe excltrdEdlom-participauon lq be donied ft; berFftB of, or.be suUe&d m *scnmf,atpn unoeiirir-p.gom o adivityrecdvlry lbderal llmmlal assbtance. DFls lrFl€npntlrE r6gutauors ior the Ad ale forno at e c.r.n irirt zr ano ll c.r.n.Part7.
Ar0cb XIV - lloOe ol Rlrxfng Oppotunlty Requlrumsnt
DH9FEIIA-EI'PG{RPA- FY2 1 Paga 26 ol3l Kltlitas Gounty Shcrilfe Offce EM, E22AU
All tp insfiLtlbns, guidance, linitatlons, and other cordUons s€t foilt ln the Noti:e of Fundlng Opportuntry (f€FO) for thls
Ptogtram are hmrporated.tnre by reference in the s'vatd tenrr ard corditbm. At recidants rfui6Jrrpty fuiur any irrr,requlrentnlBc€t fuift ln he program NOFO.
ArdcbIV.Ttdficktng Vtc{rrs protrcfron Acf d200ln pA)
I8{pbry gttJst conpty fir' tho requiremerts of lhe govonrnent-wlde financial assidarne awerd term $fiioh tmplemenlsSeclion 106(9) of tha Trafrlcfilng Viciirns ndedion Act of 2(m frvPA), codilied as amended at 22 U S.C sec-tion 7104 Th6award lem b locabd at 2 c.F.R. seotion 175.15. the tul1 text of futrictr li lrrorporate<t frre by refeieG. -
Ailde Xlrl - llonsuppbn0ng Rrqulnrnart
Feypiqrt6-ryce$rp fethlal finamhl mlelancs awards mado under prognrm fial pofritit supdanlirg by brr rnsteneuettnt federal nn& do nc* replaoe (srppbnl) funds thal have Oeen urb*& lor tte sire pgpdr[ rrrff
"on-federat80t-ff,{ts.
Adcla Xl/ll . DrugrFree lllbfiphcc Reguhdom
lgeblts q$ corpty wth drugfiee rrrorlsaoe rcqdrernenle ln Su@rt B (or srbpqrt c, il rF redptent is an lndvidr.rat) ot 2g,.F.R. Fartn ol, whbh a<lopbltp Goremmerl-wloi-tmpementauonia c.r.n. nardteal &se". srBi.srsg orrrle Eho-FreaWaleffi M d 1988 (41 U.S.C. sec*ions S101.0106).
futcle rllllt - Frdual Lcarlcrrhlp on Redrdng Tur ileceaglne $rtilh Drlvlqg
Redpieris arc errounged to adopt and erforce pollcbs thet ban text nreosaglrg white drMng as deecdberl ln Eo, 13513,lndtrfrB ondrting lfilhUve descrlbed lnsec'tion3(a) of the orderwtBn on-otnxd eptBmfor,t o,,,ireseoryrt'npeilomlrB anywofl( for or on behafiof fie fede]al gwernrmnt.
ArUcle XlI - Ul3 Specffic Ac*nouilrdgrmnb rnd Atrurrncee
All tedpietis. surydF$, suooessota, tarxferees, and assbnE€c m.rst ad<rpwle€e and agr€e to compywlth apflinueptwldons gn etdng Dl-lS acce8s to records. accounte, docunrertq lnfonrelion, facgfos, anC-sbn
! leolflcrls mtd cooperab wnh any comdilnog levleu,s or comshne lnrrcsligsliom oonducled by o+ls.2. RecipientsmrlgiveDFlsaccetsto, ardttnrlghttoererlneanompy, 136pfrs,
"coot!'rls,
ano#ioolTpntsandsource ol HomElhn Flated to ths lederal financhl asshlance awarblCI perrfi
"ccees
-tbiacimi"s,
personnet, andother individub and lnlsmation as rnay be necessary, as rcqtdred by OFls'mgrlaliong ano ottrer "pgf"u" hwe orpognmguidarm.
3. Redperts mtd luhnil tlrFty, oqnpHe, ard mlrate repons lo lhe apprcpiale tlls oiliclala and maintain approptatebqohp <bcumnbton to stpport lhe reporb.4 Recidefis musl compy wlth all dher edechl teporflr6[ dab colleo0on, snd qraluaton rsquircrrErits. e presoribed {law or de0riled ln program grldarre.
5. Redplgt of tedefal nnanahl mialame fmm Dl-ls- mustconphb lhe oHS cfiJ Rigris Evdtffio'r rodwttln tiirty (30)&yq or?€oslPl otrn f$icn$ lward or, for State Adminbinative Agarcies, ttilrty (90) d"lpirom ri,ciin orrp DHs-citfR$is Evduatbn Tool from DHS or lls awardlrg component agerri, Anar ite riro'al6u#rrssron tg; rte fird award underwhtch ttil8.btm a1fliee, teddenb are requled to pmriioe mr li*oniration one anry trvo fl! yean lf try tnve an acuw
Srygrlot ?trry lirn en a$n{ lt *€ Redfients ohouH sinil lhe conpteteo oil Fd;aib;rdponirB rrarerrals,to clviRlgfttcEvalu,alion@]q.dp.gu Thb tool chdfiee tho cMl dgFils ooilgfu*m and rehbd ;pdifo ,eq,,ir"n-nt"'conbined ln the DFls SbndardTernr ard Go4![om Lrbrecigents an iot lgwit3d to *rd.fi;b rubmit lhis tod toDHsl The waludbn tool oan be tomd at rfrpstv,ww.onegorriuuication/dln cMl{igrrts+,rjiuiilo*toor
Th€ Df{s oniae fol chrll R[ib and clvll lJbcilbe wlll consEer. ln lts dTreilon grantrg an od€nslon lf lte reclplentldenffiet tEpe ard a tirndim for mmflellrg tre tol. Redflenis elrould req,n&ixerniors by emailing 6E r€qleEt toGvllREhtsEvaluaton@tq dhs.gor prc to Cgration of ni S}day deadllni.
A?ftle It ' Brrt Pndlc:s lor Collecton and Uro ol Penmdly trhntillrbb lnlonrdlon
l"d*ti. Ytu oolled penonally kten0fiaHe infonnalbn P]]! 9re r€qdred q ryrra a pr$lidy avaitaue firacy porcy thatd€scrb€s starhrds on tlp usage and maflenance ol fri Ptl trey cdttect" DHs ddirh iI'iJ"rw rnrolririioitirntiermlc ttrkhr{ty ol an lndlvldral b be !!.qtyot hdlredf inlbned, lnoludrp arry idorrrdion trat re rrdcd 6r lriaue 16 thst individr.at.Redpenb may also frnd ttc DHs Riacy tnpait lsse*rrrns; *vad7 outdana at t@:/lrruw.o..g;H;ontyrao6w
DHS.FEMA.EMPG.ARPA.F!2 1 Page 27 of 34 Kitlitas County Sheriffe Oftica EM, E22-Z8'4
ghncy/pivacy3ia3ul6nceJurc20l0pd and Privaoy Templale at lttpo:/t'num.ors.gMsitee/delbuMlbsrpuuioations/
pdvacylcla_bmpate 201 7.paf as r,rsgfi.l reaqJroea reefectlrrciy.
AruchXXl.ctvil Rtohis Act ot tr€s
RecifttiltarnrgtconplywithTi[evlllotttB Civi,RighbActC'lgm, Rrb. L q]2g4, asannndedttroghprfi|. L il3l4.whhlt poltiblts r€olphrts from dscrimlnaling inlhe sale,.rerdal, flrendng, anO actvertbing of drrollings, 6r in the govlslon ofeeMc€s in comeotbn tlprcwith, on ttp basls ot ra€.: rylgrr rauonatorfrn, rel[bn, disafrny, r"rrrriilt'i,l", ani sex (see42 u.s.c' 8ecfion 360l
"f $q I f.!r{rq9rt.d by the u.s. oepartncri * Hoixrnf ano ur6in oareroprarrt at 24 c.F"RPart !00 The ptcfibi0onon dsatility dscrimlnatlon lmludes tha- reqrirernert that n;,v nulllfiamily lnr.rsirq wllh furr or rnorctnreillrp_unit*i'e', tfrc Fuula and common use areas and irffvid{al iparlrnent unils (all tnrn rn riirongg funn gaaors anogu'md'floor units in fuildings wlthout elenrators)-De de@rnd anC oornfr.rfeO wiln cirtain aocesdue Eaturee. {See 24 C.F.R.Parll@ SrOpattD.)
At0cb XXll - Dcbrrnnnt and Suspcnslon
F:9gf tt" qf_flbled to the rpn-pmoutertrt debanrpnt.anrl arspension Fg$tgm knptenrerting Executive Oden (E O.)
!25a9 ald 12689, wlloh are al2 C.F.R. Part lfi) as adopt€d by Di{S at 2 c.F.R. Fart 3di0. fr"""-regdagon' r€srdcil '
lederal tinatElal sshtarFo auatds, suhwatdg, and oorfiracts tirith oertain pades lhat are dsUarcq sieperde4 or otherwimercluded from or ineliglue lor partbipatim ln te(bfial asdsbnce program 6r ac*ivllba.
Ar{cle lXltl . Ac0vl0os Conduciled Abrord
Redplerts must eneurs that proJecl aclivites canled on oubl& the Urdted stat€s are coordlnated a messary wtthappopdab gorclrm€nt authorldee arrd ttnt approflate ilosrne6, pemits, or approvals are ob6alned.
Atflclo XXIV - Enargy Polky and Gonernn0m Ac.t
Recirig$ mutat comdy wih the-nqdrcrcnb of the wgy HFy an! @rsrlnawr M, prlb. L. 9+ lfi1 (1970) (mdled asamanded at 4l U'S.C. seclion 8401 otsee.), whicfr conbln poticbb rehtlrB to erErgy €fficiBncyha are <tefined in lhe sbtee]E gV comewaton plan l€sued in canplhme with lit'E Act
Adclr ,(xV - Procur.nrnt ot R.coyend ttd.lhb
states, polilicd sttMMslort3 of statee, andthelr contrdors mr.rsl conrpfy wlth sedbn 0002 of lhe solkl wade Disposal ActRrb. L. 09272{1965), ({Fo f f*nded by the Rsrce Gonsarvitirr at Rwyery m,lz uts.c
'seam
bgea.) rrnr€gul'erpnts ot Secllon 6002 lnclude Pro€utlng ody itenn deslgnaled h guldslines of the-ErMionnprtal prdecilon
AgerEy (EPA) at 40 C'F.R. Fatl 247 that mnhln ltn highect peroenUge Jf reco,rered materiab pradfage, onoptent wiurnnlntalning ! salbhdory lwal of compeUtbn
Arfl cb IXI/I - Tcrrorlrt Flnandng
Realdetts firust oonply u,ltt E.O. 13224 and U.S. laun that pohtlt baneacdons yrith and lho Fwieorp of resouroes andsuppoil lo, indiltd.Eb and oqnnizatiom aesochled s'ilh terilbm Reolfrnte are Ag',rry ,€sponsiui btr. J'" comClarpewlhtheOrdsand lane,
Adclc III/ll - Botd and thfid Ftrc SefdyAci ot lg$
ln accordarpe wih sedion 6 of lle Hdtel *d ttut Fte sdely kt d 1wo,15 u.s.c. sectbn 2225a, redfleris nusl €flsJr€tlet all oonfercrre, nEeurg, _convento4 or lnah{ng spaoe furried in whoh ir ln pail g;h r€deralfind cofotes wrtn trre nreptwenlion^and conhd guHelinee d tc ffiall Ftn Prvver/rfrl aN @ntd Aoi d ',924 (cod1ied as anpnoeo
"t
t s u. s_c.eodion2?6.l
Adch XXI/lll - Dupllcdbn ot B.m,fiti
lry.oo8t algcaueto_apailh,.dartederallinarclalacsldarpe awanl provich<llbr in2 G.F.R. parl2o0, Sjbpart E nry not
F^ctqry{ t9 ofter federal ffnanrlal assidarrce awade to or€rcom; ltnd deflctendee; to awtc r€slritdl mpoeeo uyfdgl"l"t t,rto. regrJafrone, or lederal lhamhl *eidanae avard terrns ald condilo*; or tor otpr reasors. iorle'ei t eceprohibfione world ml pedude rccipler$ fom $inirg oats tlal ars dklnus under |tiro or npre ar,rarde ln acoluarpe wnnexlctirB fedenl strtutes. mgriationq or tlp tedenal fnlmial anighnce award ternc end cordftlmE
Artcb XXX. FlyAmcrlcr Act d lnl
DHS.FEMA-EMPG.ARPA-FY2 1 PagB 28 ol34 Kittftas County Shcriffs Ofiice EM" E2Z-2A4
ne{rie$-q5! qqpv wih Pretscnce for U.s. Flag Air caniets (air cariers hokilrE oertficates un&r 49 u.s"c.
seclion 41102) lor i.letmlhnal air transpoilaton ot peopp arn profnrty to tte exerf,tn* sg6r seryice is arrailablg lnamotdanos with thc ldearafional Nr Tra]Firylaliut ni Unpennef{afcc Ad d 1974,€ U.S.C,Gsclion qOf ie, ardt1r lrtgnretattue gukjelirEs lery! _ry Fe complrolbr Generil ot ttre Unlted Shtes ln the iiarch 3i , 1901, anpnorent toComfioller Gerpral Oecislon &139942
Arsclc xrx - Rrporong ol lllatters Rrhlnl to Radplent lntrgdtyanrl perto]msncr
lf the total valtF of any arerrtty-active grants, coopadfue agreemerbr ard procuremart con[mls lrom all federal arardirlgagerriee exoeeds $10,000,000 for arry pefud ol tirp drfirE irp perix bt peitormrrce of his ferbrel awarq then h€reciplents m-st coauy witrllhe requlremenlo ee[ b{n!n ne -lPlrymment,ude ewar<t Tcm and Condition fdr Recipienthtogrlty and ftilormanco MatleIB located at 2 C F.R. frrt d, Appendlx Xl. the full text ol wt{c*r is incorporated itete Uyreference in he arard lerns ard conditionE,
Adclc XXXI . Lobbylng Protdbldons
R€ddents must conptywlol 31 U S C. sec-tist 1352, wtrlch plwils that mne of lhe funds provldsd under a tedenlfinancialassistarrce awatd nny be eyet ded ryq" mdplent to pay irry percon b lriltueme, or attempl to lnlluenae an offioar orernFoyee of ary agency, a. Menser_d CorBress, an oficer or ernployea ol Corgreea, or an imptoyee cf a Menrber otCorgrees ln corredlon with arry ledeml actlon rdabd to a fedenai alam or corl-n4 includrg ;ny extension, conlin1gtion,reretyal. anpndrFni, or npdillcallon.
Ar0cb XXXII - Fahr Ghlnr Ac{ and Frcgnm Frard Olyll Roflndhs
ngaq'e{s m$comply wlh lhe rcqrtrrernerls ol lhe Fa(r Ctdms Act 31 U.S.C. sections 3729- 373it, which pohibtt thesubriEslon ot falee orfraudulert dqlry for pgyrnnt b the federalgoemment (See 3t U.S.C. sedloii ggOt{grz, whtctlfttdb tln admiristratye remedee for false ohinn and staUnnnts nnde.1
Artch IIIlll - Faderal Dtil Stetrr
All.tedplent8 are required to be nondonnquert ln lhalr repayment of any federal deh, Exanples ot rohant debt idurleddllquent psVto[ and olhertaxes. audt deslomrrsq dno oenent orc-rpayments (See OM'B 61rcutar e-iZS.)
At0ch XXIIV - llondlrcrlmlnaton ln llhlrr; Portslnlng to Filt-E*ed Organpatons
It is DllS Pllcy to emue ths eqlal treatnert ol taitlrbased orgadzzilorr ln sodal seM€ programg adn{rlslercd orsupponed by Dtls or lb compon€nt agendes, ernblirg llroea orgar{zators to parllclpte tipr&nrrB tme"rtant eo<jerlseMces io bernfidadee. Reclpents nr.rst corSywllh lln eqr.nl tnatnnn pondies ario rcquiienpntjcoriafBa ln 6 C F,R,3I 19 and othet appllcaHe datues, regrlations. and gukhrir goverrtrB ine paniclpanoi o rair*uaeed organarorn tnlnfividul Dl-lS progra]riE
Ar[cb xrxll - Educilon AnHrdrnfits of lotit (Suat opportunny b Educatbn Aco. rror u
leqEbs rnnt corply wllh the rcquirBnErts ol Tiile x of tle €dlea/don Aner:x'fng'fid g7a tub. L 92€1s (1972)(codifigd 6 ar€nded at 2'() U.S.C. ses{ion 1681 d seq.}, wti!fi Fotdde that m penon h fp U;ited States wl[, dn hebsdsol ee4 be exdrsed ftom parlicipatim lq be denied [l; ben€,ms bt, or oe eublecieo to dlsc.ln{naton rnderany'edrattonal
?qgram ol aclivlty tec€tvlru f€deral lirlanchl asshlarne. OFIS imflennntlrB-regrlatiorc a13 codllbd at C.p.n. part 17 ar'6 HC.F.R. Part19.
Ardch IIX/I -Copyilgm
Redpienls mwt affx tlp spFicaue ooFyrbH mUes of 17 U.s.c, eecltorn 4ol or 40ll ard an actcrwledgemgnt d U.SGwemrner* spornorshlp (irnludlrg lhe award rurberl b arry wort firct godr.rced uncler federal financbiisetstance awaros
Ar0cle XX,XVll .Rrportng &rbomrds and ErecuilveComposdon
Redpbrte .an FqtJIed to Pqdy Ptl 9f lorth ln tl€ gpi/€rnnnnt-erkte arvard term on Reporting subarrar6and Exerutitrc Oorpenssthn located d 2 C.F.R. Pan 170, App6ndb( A tle fuil tort of nfich b incorpo-;i;'frere 6y raiicnce-ln lhe awad lErns and oondifions^
Artcb ll(Xllll - Un of DHS 8cal, togo rnd F!{r
DHS.FEMA.EitIPG.ARPA-FY2 1 PagD 29 ot3.l Kittitas County Sherlffs Otrca EM. E22-264
Recipients rnrgt,obtain permiesbn fronr ttpk DN{s FAo prigl k, usirg tre DflS 1lal(s!, logm, creotr or epro<h.rcflorc of flagsor llkeneescs of DHS agarry-oflioiala, lrdudlrp use d ttre unlted Stitee cosd eua]"i"seit tigo, ;l'gsts ; reproAr-mn" oilhgs or likernsees otCost Guard offidale.
Artch IXXI,( - Whhil.btmr protectbn Act
ry99.4{" rrust comply wi{ L"^:Et{"w gQuire_mertr_ foyliste{9wer probcuons (ir apdtcatle) at 10 u.s.c e€otion 24{F,41 u.s.c. sec-lion 4711and 10 U.s.c. section 2924,41U.s.c. sedtons 4goc and 43i0. ' '
Ardch XL - Aalurancec, Adldnk0atve RequlrerrnG, Cost Prlnclpbc, Represortadons and Cert{lcdons
DHS ffrancbl asshtrrpe recldents rilrst compbte ellher the olllce d Managernnt and Budget (oMB) shrda^l Fo-. 421pAseurarres - f'lon€omlrucfign Prognane, or OMB Sbndatd Fom 424D Asitrarrcoe - Cornt-rrr'tion doglnrs, as apflicage.Certain assuialms in t"t9 q""rTg$ rnay not be appicable-to your prograrr\ ard the Dl'lS ffmncbl aiel3talce dii; G,HCfA9 try leqtse appli:anile b cediff addltona! assdrancg. ApFibanb aE refulreO to fiil out t1e aswarrcee apgrcabte bther program as lnsuutied by lhe arvardirq agerny. Please coi6a ne oHs FAo I you have ary qrr$ons.
D{'ls llnanchl assidarpe tecidenls ar€ requiled to follor tha applicabb po&ions of the unllbrm AdninlsbetveReqlirerpnts, Ood Pdnc{fle, and Arrdlt Reqrlrenrenb lor Feiiral Awa'rds tocated at Tl{e 2, code t iederal Regulatione(C,F.R.) Fail 2m, ard adopted by DHS at 2 C.F.R. Fert 9002.
By saaepdngttis agnernrt, the redpient ard ils exeqrtiv€G, ae delined ln 2 c.F.R. 8€clbn 170 gl5. cenfi rfnt ther€dpbnt! pdlcies ale in accor&rne wilh OMRs guldarrce locabd at 2 C.F.R. part 2fl), all "ppbauii"elrt tars, andrelwanl ExeqrWe guldarcs.
At{ch XLI . Dbpodlbn d Equlpilt nt Acqulrcd Under tre Frderal Amrd
When alglnal or reflacencnl €qupment ac$lired under tlie arvard by the reciprient o|' its srlredphnb b m br6m nesdedlor lhe odginal Proledot rogrem or for other adtulties.prrosly or,prevbristy rir+porteo by a ledirat amrdirB afirry, yourilrst lequest irntrudlons llorn FEMAto rnl<e pmpordispoefidn of'the equlfirpiri pleuant to ZC.p.R. Stcton nlO.OiC
Ailch XLll - Fdcnts end lnbllccfiral property Rlglrtr
Redpenle ars el$ect totln Wr0& bt,35 U.S.C. eedbn 2fiI als6g, unless cilEnivhe provitled by law. Retipienb aresutiec't to_lhe cpecificrequlr€menh gwcming ttp developnF$-rryqttrg, ald dlspoeiuon drigt*8to irirenUons a;d patenr
rea_t {tng,fiom federal firnnclal assletarEs au/arG lmabd d 37 C.F.R. part lOt ano tte aanOaid patent rilnr oUuse locateAat 37 C.F.R. section /(l1.14.
Peconrel
Fdrge Beneflte
Travel
Equiprnert
Srpplbs
Conhacfiral
Conetnr{ion
lndlrud Charges
Otpr
BUDOETCO8TCATEOORIES
$€{t,972.00
8170,301.00
00.00
90.m
s16,875.00
s3,596,6ELoo
$0.00
$49,220.m
$0.m
DH$FEMA.EMPG.ARPAfY2 1 Page 30 of34 Kittitae Gounty Sheriffs Ollice EM,E2Z-264
IaAGRBEMENTNo.
EMS-2@l.EP$o@t.Sor
6. RECIPIENT NAt\rE Ar.fD
ADDRESS
WeshirylonMilftsy
Depodmcnt
Building 20
CampMuraSWd 98430.
5122
9 NAI,TEOFRECIPIEIT
PROJECTOFFTCER
firrehKinchcloc
2 AI\{BIIIDMEI{TNO 4. TYreOFACTION
AWARD
5 OO}TTROLNO.
FY2UTRIffiMPGARPAaaa
7. ISSUING FET{A OFFICE AI\ID
ADDRESS
FET(A€PD
400 C Strad, SW, 3rd lloor
wrshiryr4Dc?o{7:2-36/;5
rcc;-.w927-ffi6
8. PAYMENT OFFICE A}ID ADDRESS
FEldAFhmcc Ccntcr
4iDlvlo*et Strcet
Winclrc*cr, VA2W3
' 14. PERFORIi,IANCE PBRIOD
3.
RECIPIENT
NO.
91CI01095c
II. EFFrcTN'EDATEOF
nllsAcTtoN
l01olnv,p
PROCR.AM
NAT{B
ACRONYM
CFDANO.
Engltacy :91012
lraqEc'rt
Pcrfqnncc(lrnli
loi*il;k+r,.s
t2"
MEIIIOD
OF
PAYMH\TT
PARS
^A@OTJNTINGDATA(Accs@Ds)
)ooo(-roo(-)ooooo(-
,oooo(.roooc-)ooo(-x
IO. NATIE OF FEI,IA PRO'ECT @ORDINATOR
CGnhNl Schdulry md Infornarion Dosk
Plnm: t00-368-6098
Emeil: Askcsi@hr.gov
I 3. ASSISTAI{CE ARRANGBMET.IT
,CctRcimbunemcrt
i t, .4* . --','. -.-
;TIIONBNO,
lzstsrzttso I
I
t
I 5. DE8CRIPTION OF ACTION
e. (Indicrto fundtrg &ta foranel&orfrrarrciel clurgcr)
Flou:
10m'.fnw
hdgctP:rlod
10io1ti2g20
To:
@/B0f202tl
@1302023
CUMTJLATIVENON.
FEDERATCOMMITMENT
DATB
WcdSop0l lt:?:36GMfwlt
DAIB
ItfronAtg3O 15;41:01 GMI
N2t
PruOR
TqIAL
AWARD
AI\dOt'NT
AWARDED
TIIIS
ACNON
+oR(-)
CI'RRENT
TOTAL
AWARD
101l.trDoAot{,t07. -4t tsD 10.00 t2,t:ttt.0t4.@
io-0t *"idi.
)
b. To dcscribc chr€er olhcr thm funding
N/A
gt durge+sdtcdulcmd dreckhcra
16 a FoR Nsl'DIsAsrER. RooRAI\4s: nsqPra{T ts REQIiIRED To sIcN AND RETTJRN 1HREB (3) cogEs oF TtrlsDOCUMENT TO fEidA(Scr Blod( Tfqrd&cg)
Itqq*qy uryg*tcnt Pcrfsnrsncc Grents recipicns ut not rlquind to sign ard rfinn copics of thb doorurcnt Howw61, rccipicntsslronld print rndlccp e oop of ltrisdoomcnt for rlreirrccor&.
l6b. FOR DISASTER PROGR.{MS: RECIP{ENT lS NOT REQUIR ED TO SIGN
Thir asiErnoc is s$j*t to tcmr sd ondilions sttrchpd !o lhig ryrd noticc or by incorporatcd rcfomrpc in pmgrrm lqishtion citcdsbovc.
17. RECIPIEI.IT SIGNATORY OFFICTAL G{amc ad Titlc)
TirahKindrcloc,lrfrr
18. FHt A SIGNATORY OFFICIAL (lftmo ond Tiltc)
THERESA MUSCAT BARA, &ognn l"ilurager
DHS.FEMA.EMPG.ARPA.FY2 1 Pago 31 ol3c Kittitas County Sheriffs Oflica EM, 822-2A4
Attachment D
WORK PLAN
Ff 2021 Emergency ManaEement Performance Grant Amerlcan Reecue Plan Act
Sheriffs Office
The purpose of EMPG-ARPA is to assist with the enhancement,sustainment and improvement of state, local, and
triba I emergency ma nagem€nt progra ms. Activities condu cted using EMpG.ARpA funding should relate directly to the
five elements of emergenry management; prevention, protection, response,recovery, and mhigation. Washinglon
state does not require a specific number of activitles to receive EMPG-ARPA funding. Howarer, there are reguired
capabilities that must be sustained in orderto remain eligible for EMPG-ARPA funding; including but not timited to the
ability to communicate and warn, educate the public, plan, train, exercise, and be NIMS compliant. The Work plan
del ineates the Emergency Management organization's emergency management program planning and priority focus
for this include EMPG and local
The county will be able to use
traller to hau/deploy the UTV to
crlsls sites, allowing for quicker
response.
4.5 lncident Management
Envimnmental Response/Health and Safety
Building
WORI( PTANNED IDEIT'TIFIED GAP/T{EED ANTICIPATCD PROJECT IMPACT
Purchase Unmanned Aerial
Vehlcle (UAVI and system (AEt
03oE-o7.suAsl
The UAVswillbe used in tnanan&
to Search and Rescue Operations, Tactical
Operations, and Natural Hazard nesponse
to include flooding and wildland ftres. This
program will be continuing throughout the
yearsto better respond to Emergency
{EM) lncidents or events.
response
drone program will greatly
enhance response to hazards and
threats ln a quicker more efficient
and etrctlve manner. EM wlll be
able to assess and allocate
establishment the EM
resouroes more
Purchase a Utility Tenain Vehicle
(UTV) traller (AEt 12TR.0o.TEqPl
The county identified a gap ln response
times and needs a UTV traller for quicker
response to remote areas or areas where
normalvehicles can't operate (e.g., where
flooding has occtrred). A UTV cannot
hgally be drtuen fiom the offtce to a crlsis
slte and the county does not currently have
a tnilerto haulthe UWto response sltes.
Priorily Area lJ1
4.7 Communicatlons and Warning
Operational Commu nications
Su*alning/Malntaln lng
WORK PI.ANNEO rDEf{nHED 6AP/NEEO ANNqPATED PROJECT IMPACT
- Purchase portable radio
eguipment and batteries,
- Purchase MCES radio equtpment
- Purchase radio equipment for
the incident command
vehicle/command post.
(AEr 06CP.01+ORTI
- County EM willworkwith Region
7 RACES to update equipment.
Gscadia realized the need
for RACES teams to be abte to send
"packet" information. Regional exercises
have confirmed the need to upgrade
enclent eguipment so the county can sendopacket" lnformation via the radio to ask
for logistic support and to provide ShRep
lnformation. Lgngthy"operation-s have also
created a gap in the nded,for radio
batteries and for the need to upgrade
communtcations equipment ln ihe older
command posts/vehlcles.
TheAARfrom Strengthen om municatlon
capabitities in the command posts
and to support an extended
event/dlsaster.
Priority Area li2
DH9FEMA.EMPG-ARPA.FY2 1 Page 32 of3{Klttitas County Shcriffs O{fice EM" E22-264
Attachment E
TIMELINE
FY 2021Emersency Management Perfomance Gnnt Am erlcan Rescus Plan Act
DATE TASK
June 1,2021 Grant Agreement Start Date
July 31,2022 Submit reimbursement request
Deember31,2022 Grant Agreement End Date
February 15,2023 Submit final reimbursement request, final report, training
requlrement report, andlor other deliverables.
The Subredpient must request pgpg written approval ftom Deparlment Key personnel to waiveor extend a due date in lhe abovC Timeline.
For waived or extended reimbursemente, atl allowable cosls should be submitted on the nextscheduled reimbursement due date contained in the Timeline.
DHS.FEMA.EMPG{RPA.FN 1 Pagp 33 of34 Kftlilas County Sheffie Office EM, E2Z-261
Attachment F
BUDGET
FY 2021 Management Performance Grant . Amerlcan Rescue Plan Act
sotunoN
AREA BUDGC1CATE6SRy
I
=-25A Other
&
Diem
2IEMPG.ARPAAW
Rate on o.00%
&
EMPEAMOUNI iiATCHAMOUNT
14,205 s
&
et
ta
u,laC'elr|il
('
==EF
c:tctII
d
E
s
cts
lndirect
The Subreci4gl ytll provide a match of $14,205 of non-federal odgin, 50Vo of the tdat project cost (tocalbudge[ plus EMPG-ARPA award).
Gumulativetransforsto budget categories in excess of ten percent (10%) of the Grant AgreementAmountwillnot be reimbursed without priorwdtten authorizationfrbm ttre oepaftment.
Funding source: u.s. Department of Homeland security - pl# 713pA - EMpc-ARpA
DH$FEMAEMPG-ARPAf\2I Pege 34 ol31 Kltlitas County Sheriffs Office Etr, E2Z-Z€ts.
NATURE AUTHORIZATION FORM
WASHINGTON STATE MILITARY DEPARTMENT
Camp Murray, Washington gB43O-8122
form.
src
Please read instructions on reverse side before
NAME OF ORGANIZATION
Kittitas County
DATE
J JA
21EMPG-ARPA
PROJ CoNTRAcT NLMBER-
E22-2M
at
1. AUTHORIZINGAUTHORITY
SIGNATURE TYP NAllrlE OFTITL
ry4'Clay Myers Sherittl2O22
2. AUTHORIZED TO SIGN CONTRACTS/CONTRACT AMENDMENTS
SIGNATURE PRINT OR TYPE NAME
e4 ryer Clay Myers Sherifi
3. AUTHORIZED TO SIGN REQUESTS FOR REIMBURSEMENT
PRINT OR TYPE NAME TITLEr\Darren Higashiyama Chief Deputy
Sharrie McPherson FiscalAnalyst
\IMC.IIVOLI\HOMEIISRENBT.,..IWHSIGNATJTH Revlsed 3r0:l
Washington Mililary Deparlment Conlract ttumber: E2@
Debarment, Suspension, lnellglblllty or Voluntary Excluslon Cer$flcation Form
lnetructlons Forcertlflcatlon Regardlng D_etarment, slSpenslon,lneltglblllty and voluntary Excluslon-Lower
Tler Covered Trenaacdons
iIAME
County of Kltlitas
Ddng businoss st (DgA)
Kltttas
ADDRESS
205WSft Sts 105
Ellensburg, WA 98926
AppllcaDlc Procuru[enl
or Sollcttrilon t, lf any:
WA Unlfom Ewhe*r
ldentifier (UBl)
192002673
Fedoal EmployrrTax
ldedifcatlon #:
91-6001349
GAREFULLYREAD Sl0t{llrlc THE andconlraclors ddergb!to algnabldstheolbrmSthlgcenlf,callon,wlthout ln ceneln trangrctons dlrec{yfedsralfunds.
1. By. signing and submitting thb propocal, the prospective lower tier parlicipant is providing the cergfication eet outbelow'2. The certificatbn in lhis clause is a material representation of f*t upon which relhnce was ptaced when thisbansaclion was entered into. lf il is later determinid lhat_the pmspectivejoneitiei parii.ip"nr rnouiingty rendJiio
"neroneous cardfication, in addilion to other remedies arrailable to ihe Federal Ooveinmani the deparrii6nt;;;;n;ywilh which lhis bansaction odginated may pursuo available rcmedies, incluAing suspension anOlor Cebannenl.3. The prospedive lower tier paiicipant shali provide immediate wrilten nofice fi ne-Oepiriment, institution or ofiice towhich this proposal is.submitted if at any time the prospectiro loiler tier particlpantieains that its ceilllication waseroneous when submilted or had become enoneous by ieason of changedcircuirstaniei.4- Thc tems covered lraneaction, debarred, suspended, ineligible, lonuer tier covered tnansac{ion, parlicipanf, person,primary covered transaction, pdncipal, proposdt, and voluntirily excluded, as used in itris clause, have the meaningsel oul in the Definitions and govgrage sections of rules implementing eiecurm oro"i izslg. Vou mav conuc,tiiie- psrson to wttich this propoaal is eubmitted for aseistance in obtainlng a-copy of thosJregui"iion".5' The proopec-live lowgr.tier.parlicipant agr€€s. by submittins iltis pr;irsat that, afuulu the proposed coveredtransacllon be anlered lnto, il shall not knowingly_inter into an'y tmei tiar coverediransaclbn wiitr d p"ieon u,tolspropced for debarment under the- applicable CFR,.debaned, susqelded, dechred inJtigitte, or voluniarly
"xiiiioeofiom parlicipatbn in this cowred Gnsaction, unlEss adhbrizeb uy rde oepjnment-6g
"gency wth which thistransaclion originated.6' Jle r.lospeaive lorrvsr.lier participanl tuilher agrees by submitting this proposalthat it wiil lnclude this clause tiiled-Certificalbn Regarding Debarment. Suspdsion, irntfibility-ana Voiuntarv'E"rrueiln-r.ower Tier coveredTnansaction," without modfficalion, in all loul6r tier covered-trans'aaions ano ln ati soticlt"ii rn" for lo^rer tier covoradtransaclions.7' A participanl in a covered traNadion mey rely upon a certification ol a proepective parlicipant in a lower tier covaredtransaclion that it is not proposed for debarment irnder applbable CF&'OeUined, ilsd;ied. ineligible, or voluntadtyotduded from covered lransactions, unlese it knows ttrdt'tra c€rtifacati.;-is;ndJ*5. li iliiri"hfii;;t j;;id;I;
melhodand froquency by which it delermines.fie.e igibility of ils p{ncipals- eacrr part[ipaii mai, Uut iJ hor rsquirirOto. check the Lisl of Parties Excluded from Federd Pr6curimant a'no r.r6n+rocur"n[Jn[Flog'*..8. Nothing contained in.the foregolng shall be construed to requira esrauiitrmenr oi a sfiir of records in order torender in good faith. thE 994rr.natlon re_euked by lhls clause. The knowledge anoinronir*Ln ot a padicipani is notrequlrad to exceed that whlch is normally posseised by lnruden! person inihe orUinary course ot b$i66;;iliiy. -
9. Except for transaclions .authorized und6r'paragraph 5 oJ'thase idsructnns, ir; ;;r#G;iin a coverad trarsactionknodngly enters lnlo a lower lier covered iranJaciion with- a person who is iroioi.o ici Jfurmenr under appticabteGFR, suspended, debared, ineligible, or voluntarily exduded'from participaiion'in nisliansiaion, ln addllbn lo otherremedies avallable to he Federal Govamment, tha deparhent or bgency with which ttris liansaaion origin;ted ;;ypursue available rsmedies, including suspension and/oi debarment.
Gertlflcatlon Regardlng Debarment, Suspenslon, lneliglblllty anrl Votuntary Excluslon-Lower TlerGoverad Transactlons
Tha prospectlva lower tler partlclpant certlllec,by submlsslon of thlg proposal or oonlract, that nelthor lt nor ltsprlnclprls le proeenfly dabaned, suspended,prcpoaed for debarment, declarud or voluntarlly exctudedfiom partlclpatlon ln
paillclpant ls unable
lnellglbto,thlc trancac,tlon by any Fadcral deparlment or agoncy. Whars ihe prorpestlve lower tlerto ceilfi to cartlflcatlon,euch prorpcctlve partlclpant ehallattach an axplanatlon to thls
Bidder or Contractor Date:
Print Nameand Tiile: Jerry'
,t
J
I
n/tor
darrt,[e,'
the ln thls
w trd'l*