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Home My WebLink AboutFFY21EMPG-ARPA - AmendmentWashington State Military Department AMENDMENT 1. SUBRECIPIENT NAME/ADDRESS 2. GRANT NUMBER 3. AMENDMENT NUMBER Kittitas, County of E22-264 1 Sheriffs Office, Emergency Management (EM) 307 W Umptanum Road Ellensburg, WA 98926-6720 4 SUBRECIPIENT CONTACT, PHONE/EMAIL 5. DEPARTMENT CONTACT, PHONE/EMAIL: Darren Higashiyama, 509-933-8206 Deborah Henderson, 253-512-7470 darren.h Ig ashlyama@co.kittitas.wa.us I Deborah.henderson mil.wa. ov 6 EIN 7. ASSISTANCE LISTINGS # & TITLE: 1 8. FEDERAL AWARD ID # (FAIN): 91-60013948 97.042 21EMPG-ARPA EMS -2021 -EP -00008-S01 9 FUNDING AUTHORITY: The Washington State Military Department (Department) and the US Department of Homeland Security (DHS) 10. DESCRIPTION/JUSTIFICATION OF AMENDMENT An additional funding is awarded to Kittitas County from unaccepted EMO awards The Work Plan, Attachment D, and Budget are updated accordingly. Also, the Timeline, Attachment E. is revised to allow more time for project completion. Changes are noted in red font, strikethrough, and grey highlight. 11. AMENDMENT TERMS AND CONDITIONS 1. Change the Grant Agreement and Total Match Amount from $14,205 to $37,505; an increase of $23,300 as described on Page 2 of this Amendment. 2. Change the Grant Agreement End Date from December 31, 2022, to February 28, 2023, as described on Page 2 of this Amendment. 3. Change Attachment A, SPECIAL TERMS AND CONDITIONS, Article I -Key Personnel, as described on Page 2 of this Amendment. 4. Change the original Work Plan, Attachment D, as described on Page 2 of this Amendment. 5. Change the original Timeline, Attachment E, as described on Page 2 of this Amendment. 6. Change the original Budget, Attachment F, as described on Page 2 of this Amendment. This Amendment is incorporated in and made a part of the Grant Agreement. Except as amended herein, all other terms and conditions of the Grant Agreement remain in full force and effect. Any reference in the original Grant Agreement or an Amendment to the "Grant Agreement" shall mean 'Grant Agreement as amended'. The Department and Sub -Recipient acknowledge and accept the terms of this Amendment as identified above, effective on the final date of execution below. By signing this Amendment, the signatories warrant they have the authority to execute this Amendment. IN WITNESS WHEREOF, the parties have executed this Amendment: FOR THE DEPARTMENT: FOR THE SUBRECIPIENT: 10/19/2022 Sign it e V Date Signature Date Regan Anne Hesse, Chief Financial Officer Clay Myers, Sheriff Washington State Military Department Kittitas County Sheriffs Office BOILERPLATE APPROVED AS TO FORM: APPROVED AS TO FORM (if applicable): /Signature on file/ *_ q1-� kX- David B. Merchant, Assistant Attorney General 10/11/2021 Applicant's of Review Date DHS-FEMA-EMPG-ARPA-FY21 Page 1 of 6 Kittitas County Sheriffs Office EM, E22-264 Amendment 1 Washington State Military Department Amendments to Agreement E22-264 1. Change the Grant Agreement and Total Match Amount from $14,205 to $37,505, an increase of $23,300. a. Agreement Face Sheet, Box 2. $44-20b $37,505 b. Original Budget, Attachment F, with Revision 1 Budget, Attachment F. 2. Change the Grant Agreement End Date from December 31, 2022, to February 28, 2023. a. Agreement Face Sheet, Box 6. [DeseMber-31, 2022. February 28, 2023. b. Original Timeline, Attachment E, with Revision 1 Timeline, Attachment E. 3. Change Attachment A, Article I -Key Personnel. a. Attachment A, SPECIAL TERMS AND CONDITIONS, Article 1 -Key Personnel, under SUBRECIPIENT/DEPARTMENT: i. Replace Tirzah Kincheloe with Sierra Wardell (see below). SUBRECIPIENT DEPARTMENT Name Darren Higashiyama Name Deborah Henderson Title Chief Deputy Title Program Coordinator E -Mail darren.higashiyama@co.kittitas.wa.us E -Mail Deborah. henderson@mil.wa.gov Phone 509-933-8206 Phone 253-512-7470 Name Clay Myers Name Tmrzah Kinrhetee Sierra Wardell Title Sheriff Title Program-ManageFinancial Operations Section Manager E -Mail clay.myers@co.kittitas.wa.us E -Mail +°."h u;.,..w„�,,.,r,..,:� v slerra.wardell@mil.wa.gov Phone 509-962-7615 Phone 253-512 7121 Name Sharrie McPherson Name Courtney Bemus Title Chief Financial Manager Title Program Assistant E -Mail sharrie.mcpherson@co.kittitas.wa.us E -Mail courtney.bemus@mil.wa.gov Phone 509-962-7056 Phone 253-316-6438 4. Change the original Work Plan, Attachment D. a. Original Work Plan, Attachment D, with Revision 1 Work Plan, Attachment D. 5. Change the original Timeline, Attachment E. a. Original Timeline, Attachment E, with Revision 1 Timeline, Attachment E. 6. Change the original Budget, Attachment F. a. Original Budget, Attachment F, with Revision 1 Budget, Attachment F. i. Grant Agreement Amount from $14,205 to $37,505, an increase of $23,300. ii. Total Match Amount from $14,295 to $37,505, an increase of $23,300. DHS-FEMA-EMPG-ARPA-FY21 Page 2 of 6 Kittitas County Sheriff's Office EM, E22-264 Amendment 1 PA Attachment D Revision 1 WORK PLAN FY 2021 Emergency Management Performance Grant - American Rescue Plan Act Emergency Management Organization: Kittitas County Sheriff's Office The purpose of EMPG-ARPA is to assist with the enhancement, sustainment and improvement of state, local, and tribal emergency management programs. Activities conducted using EMPG-ARPA funding should relate directly to the five elements of emergency management: prevention, protection, response, recovery, and mitigation. Washington State does not require a specific number of activities to receive EMPG-ARPA funding. However, there are required capabilities that must be sustained in order to remain eligible for EMPG-ARPA funding, including but not limited to the ability to communicate and warn, educate the public, plan, train, exercise, and be NIMS compliant. The Work Plan delineates the Emergency Management Organization's emergency management program planning and priority focus for this grant cycle (to include EMPG grant and local funds). ' 4.5 Incident Management Primary Core Capability Environmental Response/Health and Safety Secondary Core Capability Mass Search and Rescue Operations Build or Sustain Building WORK PLANNED IDENTIFIED GAP/NEED ANTICIPATED PROJECT IMPACT The puFpese ,f EIMPG ADDA is to assist state, Iaeal, and tFibal Activities ndwete d usiAg EMPG ADDA oln n+,; of. .,meFgeRe� maRageme.,+. , , r r and mitigation. Washington State dA -P -S A.8t FequiFe a speEifie mhn funding, iRelbidiAg but REA limited to the ability to eammunieate and waFn, e d. ate the uhl'n nl� +r , n, , nr .delineates the Emergency MaHa„mmen+ thio n n+Eyeln (te inel...dn EMPC9 O n+ f URGIS). The establishment of the F -M enhanee . n to hazaF.ds and alleeate Fes off�r*c ciyelYreeeveFy_ Purchase a Utility Terrain Vehicle The county identified a gap in response The county will be able to use the (UTV) trailer (12TR-00-TEQP) times and needs a UTV trailer for trailer to haul/deploy the UTV to quicker response to remote areas c r crisis sites, allowing for quicker areas where normal vehicles can't response. operate (e.g. where flooding has occurred). A UTV cannot legally be driven from the office to a crisis site and the county does not currently have a trailer to haul the UTV to response sites. DHS-FEMA-EMPG-ARPA-FY21 Page 3 of 6 Kittitas County Sheriff's Office EM, E22-264 Amendment 1 3 Purchase of full-faced CBRN Kittitas County's Regional SWAT team is Team has PPE for response. masks. in need of purchasing CBRN masks to respond to potential domestic terrorist activities. • 4.7 Communications and Warning Primary Core Capability Operational Communications Build or Sustain Sustaining/Maintaining WORK PLANNED IDENTIFIED GAP/NEED ANTICIPATED PROJECT IMPACT - Purchase portable radio The AAR from Cascadia realized the Strengthen communication equipment and batteries. need for RACES teams to be able to send capabilities in the command - Purchase RACES radio equipment "packet" information. Regional posts and to support an extended - Purchase radio equipment for the Exercises have confirmed the need to event/disaster. incident command upgrade ancient equipment so the and recovery with trained vehicle/command post. county can send "packet" information personnel having up-to-date and (06CP-01-PORT) via the radio to ask for logistic support increased knowledge, skills, and County EM will work with Region 7 and to provide SitRep information. abilities. RACES to update equipment. Lengthy operations have also created a gap in the need for radio batteries and for the need to upgrade communications equipment in the older command posts/vehicles. • 4.9 Training Primary Core Capability Planning Build or Sustain Sustaining/Maintaining WORK PLANNED IDENTIFIED GAP/NEED ANTICIPATED PROJECT IMPACT Continue to support Emergency AAR for COVID Response and AAR for EM Program will continue to be Management (EM) program Cow Canyon Fire have concluded the prepared for appropriate through meeting and conference need for continuity training in response and recovery to attendance. Emergency Management employees include: incident stabilization and volunteers. This training would and recovery with trained include Incident Management Team personnel having up-to-date and specific training and classes and increased knowledge, skills, and conferences such as Washington State abilities. Emergency Management Association conference. DHS-FEMA-EMPG-ARPA-FY21 Page 4 of 6 Kittitas County Sheriff's Office EM, E22-264 Amendment 1 Attachment E Revision 1 TIMELINE FY 2021 Emergency Management Performance Grant - American Rescue Plan Act DATE TASK June 1, 2021 Grant Agreement Start Date January 31, 2022 Submit reimbursement request July 31, 2022 Submit reimbursement request Deeember 31, 20`2 February 28 2023 Grant Agreement End Date r „r, 15, 20 April 15, 2023 Submit final reimbursement request, final report, training requirement report, and/or other deliverables. The Subrecipient must request prior written approval from Department Key Personnel to waive or extend a due date in the above timeline. For waived or extended reimbursements, all allowable costs should be submitted on the next scheduled reimbursement due date contained in the timeline. DHS-FEMA-EMPG-ARPA-FY21 Page 5 of 6 Kittitas County Sheriff's Office EM, E22-264 Amendment 1 Attachment F Revision 1 BUDGET FY 2021 Emergency Management Performance Grant - American Rescue Plan Act 21EMPG-ARPA Award $ 14,205.00 Modification $ 23,300.00 Amended 21EMPG-ARPA Award $ 37,505.00 C) B g1l, maintenance AMENDED SOLUTION EMPG-ARPA $ - EMPG-ARPA $ AREA BUDGET CATEGORY AMOUNT MODIFICATION AMOUNT MATCH AMOUNT Personnel & Fringe Benefits $ $ - $ - $ 37,600 Z Travel/Per Diem $ - $ - $ - $ - Z Supplies $ $ - $ - $ - gConsultants/Contracts $ - $ - $ - $ - a. Other $ $ - $ - $ - Subtotal $ $ $ - $ 37,600 Personnel & Fringe Benefits $ $ - $ - $ - p Travel/Per Diem $ $ - $ - $ - Supplies $ $ 23,300 $ 23,300 $ - - $ - $ - Personnel & Fringe Benefits Consultants/Contracts $ - $ - $ - $ - Z $ - Z Travel/Per Diem $ $ 3,000 $ 3,000 $ - 4 Other -HVAC repalcement 9 $ $ - & " - $ - Consultants/Contracts $ C) B g1l, maintenance $ - $ - Subtotal $ $ 23,300 $ 23,300 $ - Personnel & Fringe Benefits $ $ - $ - $ - h Travel Per Diem $ $ - $ - $ - Supplies $ $ - $ - $ - uJ Consultants Contracts $ $ - $ - $ Other $ $ - $ - $ Subtotal $ $ - $ - $ - Personnel & Fringe Benefits $ - $ - $ - $ - Z Travel/Per Diem $ $ 3,000 $ 3,000 $ - Z Su lies $ $ - $ - $ - Consultants/Contracts $ $ - $ - $ - I- Other $ - $ - $ - $ - Subtotal $ $ 3,000 $ 3,000 - $IL 5 Equipment $ 14,205 $ 3,000 $ 11,205 $ - C `° Subtotal $ 14,205 $ (3,000) $ 11,205 $ - Personnel & Fringe Benefits $ - $ $ - $ - Travel/Per Diem $ - $ $ - $ - Supplies $ - $ - $ - $ - Consultants/Contracts $ -$ - $ - $ - Other $ - $ - $ - $ - Subtotal $ - $ $ - $ - Indirect.... " ............................... .....................-...... - Indirect Cost Rate on file 0.00% TOTAL Grant Agreement AMOUNT: $ 14,205 $ 23,300 $ 37,505 $ 37,600 The Subrecipient will provide a match of $14,206 $37,505 of non-federal origin, 50% of the total project cost local budget plus EMPG-ARPA award). Cumulative transfers to budget categories in excess of ten percent (10%) of the Grant Agreement Amount will not be reimbursed without prior written authorization from the Department. Funding Source: U.S. Department of Homeland Security - PI# 713PA — EMPG-ARPA DHS-FEMA-EMPG-ARPA-FY21 Page 6 of 6 Kittitas County Sheriff's Office EM, E22-264 Amendment 1