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Home My WebLink AboutCall for Sealed Bids_Snow and Ice Control 2023KITTITAS COUNTY DEPARTMENT OF PUBLIC WORKS AGENDA DATE: ACTION REQUESTED: AGENDA STAFF REPORT October 4, 2022 Approve a Notice of Call for Sealed Bids to furnish Snow & Ice Control Products for Calendar Year 2023. BACKGROUND: Annually, Kittitas County Public Works goes out to bid for the furnishing of specific snow & ice products in accordance with specifications. INTERACTION: Bid specifications have been updated this season to include notice regarding the handling of fuel escalation as seen in the previous contract cycle. A Notice of Call for Bids is noticed in the newspaper of record. Bids will be opened on October 20, 2022, at 2:00 p.m., in the Public Works Department. Public Works RECOMMENDATION: Move to approve Notice of Call for Sealed bids to furnish Snow & Ice Control Products for 2023. HANDLING: Return one (1) copy to Public Works ATTACHMENTS: Notice of Call for Bids; Bid Packet LEAD STAFF: Josh Fredrickson County Engineer 9/26/22, 9:44 AM newspaper -text (42).html Public Notice Kittitas County, Ellensburg WA This call for sealed bids is to furnish Snow and Ice Control Products for Calendar Year 2023. Bids are due by October 20, 2022 at 2:00 pm, at which time bids will no longer be accepted. Bids will be opened at the Kittitas County Public Works Office located at 411 North Ruby Street, Suite 1, Ellensburg, WA on October 20, 2022, at 2:00 pm. Specifications may be seen at the office of the Board of Commissioners and online at http://www.co.kinitas.wa.us/notices/. Clerk of the Board Publish: Daily Record: 10/06/2022; 10/13/2022 North Kittitas County Tribune: 10/06/2022; 10/13/2022 flle:///C:/Users/candie.leader/Downloads/newspaper-text (42).html t/t 9/26/22, 9:44 AM www -text (41).html For more information, contact Public Works All bid submittals shall become the property of Kittitas County. Kittitas County reserves the right to reject all bids and re -advertise if necessary. file:///C:/Users/c ndie.leader/Downloads/www-tent(41).html 1/1 KITTITAS COUNTY DEPARTMENT OF PUBLIC WORKS REQUEST FOR BIDS PRODUCT: SNOW AND ICE CONTROL PRODUCTS FOR YEAR: 2023 BIDS DUE: OCTOBER 20, 2022 @ 2:00 PM RETURN BID PROPOSALS TO: KITTITAS COUNTY PUBLIC WORKS 411 N. RUBY, STE. #1 ELLENSBURG, WA 98926 (509)962-7523 MATERIAL PURCHASE SPECIFICATIONS QUOTES TO BE OPENED: OCTOBER 20, 2022, AT 2:00 P.M. KITTITAS COUNTY PUBLIC WORKS 411 N. RUBY, STE. #1 ELLENSBURG, WA 98926 The intent of this call for quotations (bids) is to purchase Snow and Ice Control Products for the Calendar Year 2023 (January 1 — December 31). The material is to be delivered, upon order by Kittitas County to the following locations. Delivery Locations: Five (5) mile Radius of Cie Elum Shop, 51 #5 Mine Road, Cie Elum, WA 98922 — Delivery of Items 2 and 3 Only at this location Five (5) mile Radius of Kittitas County Shop, 14th & Okanogan, Ellensburg, WA 98926 — Delivery of Items 1, 2 and 3 at this location GENERAL PRODUCT SPECIFICATIONS The products to be bid are based on the Clear Roads Snow and Ice Control Chemical Products, Specifications and Test Protocols. The mission of the Clear Roads QPL is to "strive to serve the traveling public by evaluating and establishing specifications for products used in winter maintenance that emphasize safety, environmental preservation, infrastructure protection, cost-effectiveness and performance.". Due to the administrative restructuring of the Pacific Northwest Snowfighters (PNS) organization, Clear Roads has assumed responsibility of the Qualified Products List. The product testing and administration of the QPL will remain essentially the same along with a few process improvements. The QPL is composed of products that have been tested and found to be in conformance with PNS established specifications. Kittitas County will consider bids containing the following type of products. Item No. Description 1 Corrosion Inhibited Liquid Magnesium Chloride 2 Non -Corrosion Inhibited Solid Sodium Chloride 3 RoadSaver— Soil Stabilizer ACCEPTANCE OF QUOTATIONS: Prospective bidders may bid on any or all of the items. All quotations or any parts thereof may be rejected or accepted by Kittitas County. Kittitas County reserves the right to purchase any of the products quoted from the vendor of its choice based on the availability of the needed material and an estimate of lowest total costs to the County. 1IPaa0 CONDITIONS OF AWARD: The Kittitas County Board of Commissioners reserves the right to purchase from suppliers other than the successful bidder, if for any reason the successful bidder is unable to promptly furnish snow and ice control products of a quality which is satisfactory to Kittitas County's requirements. COMPLIANCE WITH LAWS: The successful bidder shall comply with all applicable federal, state, and local laws, rules and regulations affecting its performance and hold the County harmless against any claims arising from the violation thereof. CONTRACT DISPUTES: Any contractual agreement shall be performed under the laws of the State of Washington. Any litigation to enforce such agreement or any of its provisions shall be brought in Kittitas County, Washington. DEFAULT: The Vendor agrees that if a lawsuit is instituted by the County for any default on the part of the Vendor, and the Vendor is adjudged to be in default, the Vendor shall pay to the County all costs and expenses incurred by the County in connection therewith, and reasonable attorney's fees. Venue shall be in the County of Kittitas, Washington. INDEMNIFICATION: To the maximum extent permitted by law, the Vendor shall be liable for and shall hold the County harmless from all damages and injuries caused to persons or property arising out of the performance of this Contract. The Vendor agrees to assume the defense of the County and its officers and employees in all legal proceedings or claims with third parties connected with the Vendor's performance under this Contract, to pay all expenses, including reasonable attorney's fees incurred directly or indirectly on account of such legal proceedings, and to satisfy any judgment rendered in connection therewith or to pay or reimburse the payment of any sums reasonable to settle such proceedings or claims. PERSONAL LIABILITY: It is agreed by and between the parties hereto that in no event shall any official, officer, employee or agent of the County be in any way liable or responsible for any covenant or agreement herein contained whether express or implied, nor for any statement or representation made herein or in any connection with this agreement. 21Pe_c FUEL ESCALATION: If the weekly fuel cost West Coast less California — US On -Highway Diesel Fuel Prices- published at http:/hvww.eia.gov/petroleum/gasdiesel/ increases or decreases 20% or more, the County and the Vendor may renegotiate unit bid prices. The base fuel cost is the nearest weekly fuel cost for the Monday occurring three weeks prior to the date that bids are opened, and this base cost is fixed for the duration of the contract. The comparison fuel cost shall be the most recent published monthly fuel price listed at the same website. PAYMENT: Payment for materials delivered to Kittitas County each month will be made by County warrant on the following month. 3 111 a r., BID SHEET Kittitas County Public Works 411 N. Ruby, Ste. #1 Ellensburg, WA 98926 Gentlemen: The undersigned hereby certifies that he has read the attached specifications for supplying snow and ice control products for Kittitas County Road purposes and desires to submit for your consideration the following quoted prices: Item No. Description 1 Corrosion Inhibited Liquid Magnesium Chloride 2 Non -Corrosion Inhibited Solid Sodium Chloride 3 RoadSaver— Soil Stabilizer Item Product Bid 2 3 REMARKS/ALTERNATE BID: Cost $ /Ton $ /Ton 4111ag.a The Board of County Commissioners reserves the right to reject or accept any or all quotations or parts thereof. Quotations shall be sealed and plainly marked "QUOTATIONS -SNOW AND ICE CONTROL PRODUCTS" and addressed to Kittitas County Public Works, 411 N. Ruby, Ste. #1, Ellensburg, WA 98926. Bids must be in the office on or before bid time of: :�U IM OCTOBER 20, 2022, AT 2:00 P.M. U11111NoG`I.9 CITY STATE ZIP TITLE PHONE NUMBER It shall be the duty of the Bidder to submit his bid before the hour and date specified. Kittitas County shall assume no responsibility for the delay in the U. S. Mail service resulting in a bid being received late. Political subdivisions of the State of Washington are allowed to purchase from Kittitas County bids in accordance with RCW 39.34 Interlocal Cooperative Act. Bidder agrees to sell at the same price, terms and conditions, subject to sellers' approval at the time of the requested sale. VENDOR ERROR: Any pricing, configuration, or other errors discovered after bid opening must remain and cannot be adjusted. KITTITAS COUNTY IS AN EQUAL OPPORTUNITY EMPLOYER AND ANY SUCCESSFUL QUOTER MUST BE SO DEDICATED 51Pace