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Public Notice
Kittitas County, Ellensburg WA
REQUEST FOR STATEMENT OF QUALIFICATIONS SUPPORTING CIVIL AND STRUCTURAL DESIGN AND/OR REVIEW FOR THE REPLACEMENT OF BRIDGE #80181 COOKE CANYON ROAD MP 0.24, and #88212 FAUST ROAD MP
0.59
All submittals received after 1:00 PM Local Time, on October 13, 2022, will be discarded
PURPOSE:
The existing load restricted bridges (no. 80181 and no. 88212) along Cooke Canyon Road and Faust Road requires replacement. Each project will include replacing the existing bridge, guardrail,
road approaches and shoulders. All improvements are expected to meet current design standards. Both projects shall be constructed outside of the irrigation season (April -October) with
final paving occurring once asphalt is available in the Spring. The County reserves the right to divide the work and select separate qualified respondents for each structure.
SCOPE OF PROJECT:
The work to be performed by the consultant(s) consists of assisting Kittitas County staff with preliminary engineering for each project including but not limited to:
Geo technical engineering, including a final technical report for each site, with structural foundation recommendations.
Cultural resource surveys and assessments as needed to satisfy Federal Nexus at each site.
Environmental Permitting support services, County will lead, with support needed in technical reports such as Biological Opinions, technical memos as needed.
Structural engineering, including structure foundation selection and specifications, prefabricated structure selection, planning, review, retaining wall and structure replacement design
as needed. The County anticipates needing support with division 6 WSDOT special provisions and review of County produced plans for both sites.
Civil engineering support. County will lead civil design and be responsible for creating plans. Support may be needed in general site grading techniques, guardrail selection/calculations,
traffic control design, and review of County produced plans.
The selected firm(s) will be expected to start on the project upon award and assist the County to deliver two (2) separate complete WSDOT approved Plans Specifications and Estimate (PS&E)
packages ready for advertisement for construction by June 30, 2023. A lead firm with subconsultants may substitute for separate consulting firms. Responders are required to clearly
identify if applying as a prime consultant, or as a specialty consultant.
The Faust Road Project is located at MP 0.59, and the Cooke Canyon Road Project at MP 0.24.
The County reserves the right to retain the services of the successful firm for any subsequent phases (such as right of way or construction) associated with this project.
PROCEDURES FOR SUBMITTAL:
If you wish to be considered for work under this SOQ, submit a sealed envelope to Kittitas County Public Works, at 411 N. Ruby St. Suite 1, Ellensburg WA 98926 by 1:00 pm local time
on October 13, 2022. Submittals shall include a one-page cover letter with the firm name and contact information. Submittals shall also include five (5) copies of your Statement of Qualifications
describing the firm’s or team’s ability to professionally provide the requested services. Submittals will not exceed fifteen (15) pages in length and must be a minimum font size of 11.
The fifteen (15) pages may be doubled sided. Address submittals:
Cooke Canyon and Faust Road Bridge Replacements
Kittitas County Public Works
411 North Ruby, Suite 1
Ellensburg, WA 98926
For your records, Kittitas County will provide a confirmation email to the contacts provided in the submittal confirming receipt of your interest in the proposal. Submittals received
after 1:00 pm local time on October 13, 2022, will be disregarded. Kittitas County encourages disadvantaged, minority and women owned consultant firms to respond.
SELECTION PROCESS AND PROPOSED SCHEDULE:
Kittitas County’s selection will be based on review of submittals in the following manner:
1. The firm's or team's qualifications, experience and ability performing the requested work (50 points).
2. Detailed description of the firm’s approach to the project (50 points).
3. Experience working in Kittitas County in the past five years (30 points).
4. Demonstrated experience delivering similar projects with the Local Agency leading the project (30 points).
5. Describe the team’s strategy to keep track of project schedule and budget (30 points).
Anticipated Dates and Tasks
October 13, 2022 - Deadline for SOQ submittals
October 20, 2022 - Selection of Firms to Interview
November 3, 2022 - Interviews and Reference Checks
November 15, 2022 - BOCC Contract Award
November 30, 2022 - Executed Contract
The selection process shall be as follows:
Submittals are reviewed and scored by the Public Works selection committee.
Selection of top scoring firms to telephone interview.
County Engineer or designee interviews selected firms.
Public Works Director or County Engineer recommends award to Board of County Commissioners.
Board of County Commission design contract award.
The Public Works Director and/or County Engineer will negotiate a scope of work and fee with the selected consultant.
The selected consultant will then enter into a Local Agency A & E Professional Services Consultant Agreement with Public Works.
Kittitas County, in accordance with the provisions of Title VI of the Civil Rights Act of 1964 (78 Stat. 252, 42 U.S.C. 2000d to 2000d-4) and the Regulations, hereby notifies all bidders
that it will affirmatively ensure that in any contract entered into pursuant to this advertisement, disadvantaged business enterprises will be afforded full and fair opportunity to submit
bids in response to this invitation and will not be discriminated against on the grounds of race, color, or national origin in consideration for an award.
Kittitas County in accordance with Section 504 of the Rehabilitation Act (Section 504) and the Americans with Disabilities Act (ADA) commits to nondiscrimination on the basis of disability,
in all of its programs and activities. This material can be made available in an alternate format by e mailing Candie Leader at
mailto:candie.leader@co.kittitas.wa.uscandie.leader@co.kittitas.wa.us or by calling collect 509-962-7523.
The above noted schedule is tentative and may be changed based on the number of proposals submitted. Proposals will be evaluated immediately with final selection targeted for November
2022.
AGREEMENT OF SERVICES:
The selected consultant(s) will be expected to enter into a Local Agency A&E Professional Services Consultant Agreement. Insurance requirements are included in that agreement. The anticipated
contract period shall be December 2022 through December 2023.
Persons with disabilities may request this information be prepared and supplied in alternate forms by calling collect (509-962-7523).
Kittitas County reserves the right to accept or reject any and all proposals or any items or part thereof or to waive any information or irregularities in the proposals. Kittitas County
shall have the sole discretion to determine the most responsible proposal.
ADDITIONAL INFORMATION:
Kittitas County reserves the right to amend terms of this “Request for Qualifications” (RFQ) to circulate various addenda, or to withdraw the RFQ at any time, regardless of how much
time and effort consultants have spent on their responses.
No cost or fee schedules shall be submitted with your response. Consultants will be selected on their qualifications and experience as noticed in this solicitation, with fees determined
through negotiations following selection. Contracting is dependent on a negotiated mutually accepted scope of work and subsequent fee established by the consultant.
INQUIRIES:
Direct all inquiries regarding this request for services to Josh Fredrickson, County Engineer at (509) 962-7523 or via email to: Candie Leader
mailto:candie.leader@co.kittitas.wa.uscandie.leader@co.kittitas.wa.us
More information is online at http://www.co.kittitas.wa.us/notices/. Clerk of the Board Publish:
Daily Record: 09/22/2022; 09/29/2022; 10/06/2022
Daily Journal of Commerce: 09/22/2022; 09/29/2022; 10/06/2022