HomeMy WebLinkAboutBowers Field_SOQ_Engineering ServicesKITTITAS COUNTY
DEPARTMENT OF PUBLIC WORKS
2022 AGENDA STAFF REPORT
AGENDA DATE: September 6, 2022
ACTION REQUESTED: Request to Authorize the Advertisement of a Statement of
Qualifications for Engineering and Planning Services at
Bowers Field 2023 - 2027
BACKGROUND: The current on-call task order contract with Century West
Engineering supporting Bowers Field is terminating in mid-
October 2022. The Federal Aviation Administration allows
on-call task order contracts for a five-year period. With the
completion of the environmental assessment supporting the
capital construction program. The airport now enters a
construction period expected to last five years. A general
solicitation for service is expected to attract several service
providers. Staff desires having a consultant on -board by
early January 2023.
This request supersedes Resolution 2022-163 and is being
resubmitted due to Scrivener's error found within the
Statement of Qualifications.
INTERACTION: Public Works.
RECOMMENDATION: Authorize the advertisement of a Statement of
Qualifications for Engineering and Planning Services for a
five-year period (2023 - 2027) supporting Bowers Field.
HANDLING: Return one original to Public Works.
ATTACHMENTS: Notice of Advertisement; Statement of Qualifications
LEAD STAFF: Mark R. Cook, Director and Cody Fortier, Administrative
Assistant.
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Public Notice
Kittitas County, Ellensburg WA
REQUEST FOR STATEMENT OF QUALIFICATIONS
For Consulting Services Relating to Civil Engineering Design/Construction Support and Aviation Planning Services
Implementing the 2023 — 2027 Bowers Field Airport Capital Improvement Plan
All submittals received after 10:00 AM Friday October 14, 2022, will be discarded.
PURPOSE:
Kittitas County is requesting Statement of Qualifications (SOQ) from qualified professionals for on-call consulting services
relating to Civil Engineering Design/Construction Support and Aviation Planning Services implementing the 2023-2027
Bowers Field Airport Capital Improvement Plan. The on-call task order contract will be for five (5) years (2023 — 2027).
The County anticipates needing services of consultants with expertise in the following areas:
• Civil Engineering Design
• Construction Management
• Quality Control and Assurance
• Material Testing
• Aviation Planning Services (ALP, ACIP and Land Use Planning)
SCOPE OF PROJECT:
1. Civil Design and Construction Management
The consultant must be able -to provide civil engineering design services meeting Federal Aviation Design standards,
construction management support services and professional staff for aviation planning services to Kittitas County. These
services may include but are not limited to taxiway design, runway rehabilitation design, taxi -lane design, airport lighting
design, stormwater runoff control, airport pavement markings and signage. The selected consultant/consultants may also
provide aviation planning support services including, but not limited to Master Plan Updates and other updates to airport
operational plans. Responders may reply to both services or target a single service in response.
The consultant providing construction support services must demonstrate competence and qualifications related to the
services performed including:
1. Successful experience designing airport improvements pursuant to current Federal Aviation Administration (FAA)
design standards.
2. Proven experience producing FAA construction specification packages.
3. Possess a strong knowledge and understanding of Federal Aviation Administration rules. Regulations and
Informational Circulars.
4. Successful experience in evaluating development proposals in areas where streams, rivers, wetlands, and endangered
species exist.
5. Successful experience supporting local agencies manage FAA grant funded construction projects.
6. Ability to respond to unexpected as well as regularly scheduled requests for services with minimal delay.
7. Ability to work collaboratively in a regulatory environment with other agencies, interest groups, and permit
applicants.
8. Proven skill in project and stakeholder management.
2. Planning Services
The consultant must be able to provide a variety of community planning services to Kittitas County including but not limited
to: expertise implementing the Growth Management Act, code amendments, urban and rural design, airport overlay zones,
community education and coordination, economic development, transportation planning, development review capabilities,
GIS support, and project scheduling and coordination experience.
The successful planning consultant must demonstrate competence and qualifications related to the services performed
including:
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1. The consultant must have extensive experience working with local governments on both current and long-range
planning projects.
2. Demonstrated ability to conduct outreach efforts to engage community participation.
3. Experience developing Airport Layout Plans and managing FAA planning requirements.
4. Ability to respond to unexpected as well as regularly scheduled requests for services with minimal delay.
5. Ability to work collaboratively in a regulatory environment with other agencies, interest groups, and permit
applicants.
6. Supporting construction implementation of Airport Capital Improvement Plans.
PROCEDURES FOR SUBMITTAL:
If you wish to be considered for work trader this SOQ, you trust be a registered consultant on the Municipal Research and
Service Center of Washington — Shared Small Works and Consultant Roster (www.mrscroster.org).
If interested in providing Bowers Field Airport Capital Improvement Plan construction and/or planning support services
to the County, submit a sealed envelope to Mark R. Cook, Kittitas County Public Works Director, at 411 N. Ruby St. Suite 1.
Ellensburg WA 98926 by 10:00 am on October 14, 2022. Notice the envelope: "ELN Construction and/or Planning
Services". Submittals shall include a one-page cover letter with the firm name as listed on the MRSC web site, contact
information, and list of which services you'd like to provide. Submittals shall also include three copies of your Statement of
Qualifications describing the firm's or team's ability to professionally provide the aforementioned services. Submittals shall
not exceed ten (10) pages doubled sided or twenty (20) pages single sided exclusive of the cover letter. The page count
includes all graphics. Responses shall be a minimum of 11 -point font. Failure adhering to the above requirements may
result in the response being omitted from consideration.
For your records, the County will provide a confirmation email to the contacts provided in the submittal confirming receipt
of your interest in the proposal. Submittals received after 10:00 AM on October 14, 2022, will be disregarded.
We anticipate inviting selected firms to interview for the on-call task order services as listed in this SOQ. Kittitas County
encourages disadvantaged, minority and women owned consultant firms to respond. The County reserves the right to reject
any and all submittals.
Kittitas County in accordance with Title VI of the Civil Rights Act of 1964, 78 Stat. 252, 42 U.S.C. 2000d to 2000d-4 and
Title 49, Code of Federal Regulations, Department of Transportation, subtitle A, Office of the Secretary, Part 21,
nondiscrimination in federally assisted programs of the Department of Transportation issued pursuant to such Act, hereby
notifies all bidders that it will affirmatively insure that in any contract entered into pursuant to this advertisement,
disadvantaged business enterprises as defined at 49 CFR Part 26 will be afforded full opportunity to submit bids in response
to this invitation and will not be discriminated against on the grounds of race, color, national origin or sex in consideration
for an award.
SELECTION PROCESS AND PROPOSED SCHEDULE:
Kittitas County selection will be based upon the following criterion:
1. The firm's or team's qualifications, experience and ability developing ACIP plans and specification packages (20 points).
2. Demonstrated experience delivering Airport Layout Plans and Master Plans, if responding to planning services (20
points).
3. Demonstrated experience with similar projects at similarly sized airports (30 points).
4. Demonstrated construction management on ACIP projects, if responding to construction support services (20 points).
5. Demonstrated ability to keep projects on time and within budget (20 points).
6. Demonstrated ability working effectively with the FAA and regulatory agencies (20 points).
7. Ability working with local agency airport fiscal staff meeting contractor payment schedules, if responding to construction
support services (30 points).
Anticipated Dates and Tasks
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October 14, 2022, at 10:00 AM - Deadline for SOQ submittals
November 4, 2022 - Selection of Firths to Interview
December 5, 2022 - Interviews and Reference Checks
December 18, 2022 - Selection of firm and prepare contracts
January 3, 2023 - BOCC Award of Contract
The selection process shall be in consistent with FAA Advisory Circular (AC) 150/5100-14E "Architectural, Engineering,
and Planning Consultant Services for Airport Grant Projects."
Kittitas County, in accordance with the provisions of Title VI of the Civil Rights Act of 1964 (78 Stat. 252, 42 U.S.C. §§
2000d to 2000d-4) and the Regulations, hereby notifies all bidders that it will affirmatively ensure that any contract entered
into pursuant to this advertisement, disadvantaged business enterprises and airport concession disadvantaged business
enterprises will be afforded full and fair opportunity to submit bids in response to this invitation and will not be
discriminated against on the grounds of race, color, or national origin in consideration for an award.
The above noted schedule is tentative and may be changed based on the number of proposals submitted. Proposals will be
evaluated immediately with final selection targeted for early January 2023.
AGREEMENT OF SERVICES:
The selected consultant(s) will be expected to enter into a standard Professional Services Agreement. Insurance
requirements are included in that agreement. The contract period shall be for on-call task order services for five (5) years.
Persons with disabilities may request this information be prepared and supplied in alternate forms by calling collect (509-
962-7523).
Kittitas County reserves the right to accept or reject any and all proposals or any items or part thereof or to waive any
information or irregularities in the proposals. Kittitas County shall have the sole discretion to determine the most
responsible proposal.
ADDITIONAL INFORMATION:
No cost or fee schedules shall be submitted with your proposal. Consultants will be selected on the basis of their
qualifications and experience, with tees determined through negotiations following selection. The qualifications of
consultants are evaluated, and the best qualified consultant is selected, subject to a mutual understanding of the scope of
services and negotiation of a fair and reasonable fee.
INQUIRIES:
Direct all inquiries regarding this request for services to Mark Cook Director of Public Works at (509) 962-7523, or via e-
mail:
Mark Cook - mark.cook@co.kittitas.wa.us
More information is online at http://www.co.kittitas.wa.us/notices/.
Clerk of the Board
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Publish:
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Daily Record: 09/08/2022; 09/15/2022; 09/22/2022
Daily Journal of Commerce: 09/08/2022; 09/15/2022; 09/22/2022
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For more information, contact Public Works
Kittitas County shall evaluate statements of qualifications and performance data submitted by firms regarding
the proposed project. Following the evaluation, the county may invite one or more firms to meet with county
officials to discuss the project and the relative benefits of various methods of providing the desired services. The
county then selects from among those firms the one "most highly qualified" to provide the required services.
County procedures and guidelines are to include a plan to ensure that women, minority, and veteran -owned firms
have the maximum opportunity to compete for the contract. The level of firm participation should be consistent
with their availability within the relevant professional community.
After choosing the most qualified firm, the county then negotiates with that firm for a contract at a price the
county determines is fair and reasonable, considering the estimated value of the services to be rendered, as well
as the scope and complexity of the project. If a satisfactory contract cannot be negotiated, the county formally
terminates the negotiations with that firm and attempts to negotiate a contract with the next most qualified firm.
The process continues until an agreement is reached or the search is terminated.
In emergency situations, the process outlined above for procuring services maybe dispensed with upon a finding
by the county that an emergency requires the immediate execution of the work involved.
All submittals shall become the property of Kittitas County.
Kittitas County reserves the right to reject all submittals and re -advertise if necessary.
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DEPARTMENT OF PUBLIC WORKS
Mark Cook, Director
IOTTITAS COUNTY
REQUEST FOR STATEMENT OF QUALIFICATIONS
For Consulting Services Relating to Civil Engineering Design/Construction Support and Aviation
Planning Services Implementing the 2023 — 2027 Bowers Field Airport Capital Improvement Plan
ADVERTISEMENT: September 8th, 15th and 22nd, 2022.
All submittals received after 10:00 AM Friday October 14, 2022, will be discarded.
PURPOSE:
Kittitas County is requesting Statement of Qualifications (SOQ) from qualified professionals for on-call
consulting services relating to Civil Engineering Design/Construction Support and Aviation Planning
Services implementing the 2023-2027 Bowers Field Airport Capital Improvement Plan. The on-call task
order contract will be for five (5) years (2023 — 2027).
The County anticipates needing services of consultants with expertise in the following areas:
• Civil Engineering Design
• Construction Management
• Quality Control and Assurance
• Material Testing
• Aviation Planning Services (ALP, ACIP and Land Use Planning)
SCOPE OF PROJECT:
Civil Desien and Construction Manasement
The consultant must be able to provide civil engineering design services meeting Federal
Aviation Design standards, construction management support services and professional staff for
aviation planning services to Kittitas County. These services may include but are not limited to
taxiway design, runway rehabilitation design, taxi -lane design, airport lighting design, stormwater
runoff control, airport pavement markings and signage. The selected consultant/consultants may
also provide aviation planning support services including, but not limited to Master Plan Updates
and other updates to airport operational plans. Responders may reply to both services or target a
single service in response.
The consultant providing construction support services must demonstrate competence and
qualifications related to the services performed including:
A. Successful experience designing airport improvements pursuant to current Federal
Aviation Administration (FAA) design standards.
B. Proven experience producing FAA construction specification packages.
411 N. Ruby St. Suite 1 TEL (509) 962-7523
Ellensburg, WA 98926 FAX (509) 962-7663
Dept. of Public Works
Page 2
C. Possess a strong knowledge and understanding of Federal Aviation Administration rules.
Regulations and Informational Circulars.
D. Successful experience in evaluating development proposals in areas where streams,
rivers, wetlands, and endangered species exist.
E. Successful experience supporting local agencies manage FAA grant funded construction
projects.
F. Ability to respond to unexpected as well as regularly scheduled requests for services with
minimal delay.
G. Ability to work collaboratively in a regulatory environment with other agencies, interest
groups, and permit applicants.
H. Proven skill in project and stakeholder management.
2. Planning Services
The consultant must be able to provide a variety of community planning services to Kittitas
County including but not limited to: expertise implementing the Growth Management Act, code
amendments, urban and rural design, airport overlay zones, community education and
coordination, economic development, transportation planning, development review capabilities,
GIS support, and project scheduling and coordination experience.
The successful planning consultant must demonstrate competence and qualifications related to the
services performed including:
A. The consultant must have extensive experience working with local governments on both
current and long-range planning projects.
B. Demonstrated ability to conduct outreach efforts to engage community participation.
C. Experience developing Airport Layout Plans and managing FAA planning requirements.
D. Ability to respond to unexpected as well as regularly scheduled requests for services with
minimal delay.
E. Ability to work collaboratively in a regulatory environment with other agencies, interest
groups, and permit applicants.
F. Supporting construction implementation of Airport Capital Improvement Plans.
PROCEDURES FOR SUBMITTAL:
If you wish to be considered for work under this SOQ, you must be a registered consultant on the
Municipal Research and Service Center of Washington — Shared Small Works and Consultant Roster
(www.mrscro ster. org).
If interested in providing Bowers Field Airport Capital Improvement Plan construction and/or planning
support services to the County, submit a sealed envelope to Mark R. Cook, Kittitas County Public Works
Director, at 411 N. Ruby St. Suite 1, Ellensburg WA 98926 by 10:00 am on October 14, 2022. Notice
the envelope: "ELN Construction and/or Planning Services". Submittals shall include a one-page cover
letter with the firm name as listed on the MRSC web site, contact information, and list of which services
you'd like to provide. Submittals shall also include three copies of your Statement of Qualifications
describing the firm's or team's ability to professionally provide the aforementioned services. Submittals
shall not exceed ten (10) pages doubled sided or twenty (20) pages single sided exclusive of the cover
letter. The page count includes all graphics. Responses shall be a minimum of 11 -point font. Failure
adhering to the above requirements may result in the response being omitted from consideration.
Page 2 of 4
Dept. of Public Works
Page 3
For your records, the County will provide a confirmation email to the contacts provided in the submittal
confirming receipt of your interest in the proposal. Submittals received after 10:00 AM on October 14,
2022, will be disregarded.
We anticipate inviting selected firms to interview for the on-call task order services as listed in this SOQ.
Kittitas County encourages disadvantaged, minority and women owned consultant firms to respond. The
County reserves the right to reject any and all submittals.
Kittitas County in accordance with Title VI of the Civil Rights Act of 1964, 78 Stat. 252, 42 U.S.C.
2000d to 2000d-4 and Title 49, Code of Federal Regulations, Department of Transportation, subtitle A,
Office of the Secretary, Part 21, nondiscrimination in federally assisted programs of the Department of
Transportation issued pursuant to such Act, hereby notifies all bidders that it will affirmatively insure that
in any contract entered into pursuant to this advertisement, disadvantaged business enterprises as defined
at 49 CFR Part 26 will be afforded full opportunity to submit bids in response to this invitation and will
not be discriminated against on the grounds of race, color, national origin or sex in consideration for an
award.
SELECTION PROCESS AND PROPOSED SCHEDULE:
Kittitas County selection will be based upon the following criterion:
1. The firm's or team's qualifications, experience and ability developing ACIP plans and
specification packages (20 points).
2. Demonstrated experience delivering Airport Layout Plans and Master Plans, if responding to
planning services (20 points).
3. Demonstrated experience with similar projects at similarly sized airports (30 points).
4. Demonstrated construction management on ACIP projects, if responding to construction support
services (20 points).
5. Demonstrated ability to keep projects on time and within budget (20 points).
6. Demonstrated ability working effectively with the FAA and regulatory agencies (20 points).
7. Ability working with local agency airport fiscal staff meeting contractor payment schedules, if
responding to construction support services (30 points).
Anticipated Dates
Tasks
October 14, 2022, at 10:00 AM
Deadline for SOQ submittals
November 4, 2022
Selection of Firms to Interview
December 5, 2022
Interviews and Reference Checks
December 18, 2022
Selection of firm and prepare contracts
January 3, 2023
BOCC Award of Contract
The selection process shall be in consistent with FAA Advisory Circular (AC) 150/5100-14E
"Architectural, Engineering, and Planning Consultant Services for Airport Grant Projects."
Kittitas County, in accordance with the provisions of Title VI of the Civil Rights Act of 1964 (78 Stat.
252, 42 U.S.C. §§ 2000d to 2000d-4) and the Regulations, hereby notifies all bidders that it will
affirmatively ensure that any contract entered into pursuant to this advertisement, disadvantaged business
enterprises and airport concession disadvantaged business enterprises will be afforded full and fair
opportunity to submit bids in response to this invitation and will not be discriminated against on the
grounds of race, color, or national origin in consideration for an award.
Page 3 of 4
Dept. of Public Works
Page 4
The above noted schedule is tentative and may be changed based on the number of proposals submitted.
Proposals will be evaluated immediately with final selection targeted for early January 2023.
AGREEMENT OF SERVICES:
The selected consultant(s) will be expected to enter into a standard Professional Services Agreement.
Insurance requirements are included in that agreement. The contract period shall be for on-call task order
services for five (5) years.
Persons with disabilities may request this information be prepared and supplied in alternate forms by
calling collect (509-962-7523).
Kittitas County reserves the right to accept or reject any and all proposals or any items or part thereof or
to waive any information or irregularities in the proposals. Kittitas County shall have the sole discretion
to determine the most responsible proposal.
ADDITIONAL INFORMATION:
No cost or fee schedules shall be submitted with your proposal. Consultants will be selected on the basis
of their qualifications and experience, with fees determined through negotiations following selection. The
qualifications of consultants are evaluated, and the best qualified consultant is selected, subject to a
mutual understanding of the scope of services and negotiation of a fair and reasonable fee.
INOUIRIES:
Direct all inquiries regarding this request for services to Mark Cook Director of Public Works at (509)
962-7523, or via e-mail:
Mark Cook
mark.cook@co.kittitas.wa.us
Dates of publication: Ellensburg Daily Record — September 81h, 151h, and 22"d 2022.
Daily Journal of Commerce — September 8", 15" and 22"d 2022.
Page 4 of 4