HomeMy WebLinkAboutPublic Notice - Statement of Qualifications - Airport819122, 11:15 AM newspaper{ext.html
Public Notice
Kittitas Countyo Ellensburg WA
For Consulting Services Relating to Civil Engineering Design/Construction Support and Aviation Planning Services
Implementing the 2023 - 2028 Bowers Field Airport Capital Improvement Plan
All submittals received after 10:00 AM tr'riday October 14,2022, will be discarded
PTJRPOSE:
Kittitas County is requesting Statement of Qualifications (SOQ) from qualified firms for on-call consulting sewices relating
to Civil Engineering Design/Construction Support and Aviation Planning Services implementingthe 2023-2028 Bowers
Field Airport Capital Improvement Plan. The on-call task order contract will be for five (5) years (2023 - 2028).
The County anticipates needing seryioes of consultants with expertise in the following areas:Civil Engineering Design,
Construction Management, Quality Control and Assurance, Material Testing, Aviation Planning Services (ALP, ACIP and
Land Use Planning)
SCOPE OF PROJECT:
L Civil Design and Construction Management
The consultant must be able to provide civil engineering design services meeting Federal Aviation Design standards,
construction management support services and professional staff for aviation planning services to Kittitas County. These
services may include but are not limited to taxiway design, runway rehabilitation design, taxilane design, airport lighting
design, stormwater runoffcontrol, airport pavement markings and signage. The selected consultant will also provide
aviation planning support services including, but not limited to Master Plan Updates and other updates to airport operational
plans.
The consultant must demonstrate competence and qualifications related to the services performed including:
L successful experience designing airport improvements pursuant to curent Federal Aviation Administration (FAA)
design standards.
2. Proven experience producing FAA construction specification packages.
3, Possess a strong knowledge and understanding of Federal Aviation Administration rules. Regulations and
Infbrmational Circulars.
4. Successful experience evaluating development proposals in areas where streams, rivers, wetlands, and endangered
species are present.
5. Successful experience supporting local agencies manage FAA grant funded construction projects including
administration of payment requests.
6. Ability to respond to unexpected as well as regularly scheduled requests for services with minimal delay.
7. Ability to work collaboratively in a regulatory environment with other agencies, interest groups, county decision
makers and permit applicants.
8. Proven skill in project and stakeholder management.
2. Planning Services
The consultant must be able to provide a vanety of community planning services to Kittitas County including but not limited
to expertise implementing the Growth Management Act, county code amendments, urban and rural land use planning,
airport overlay zones, community education and coordination, economic development, transportation planning, development
review capabilities, GIS support, and project scheduling and coordination experience.
The consultant must demonstrate competence and qualifications related to the services performed including:
1. The consultant must have extensive experience working with local governments on both current and long-range
planning projects.
2. Demonstrated ability to conduct ouh'each efforts to engage community participation.
3. Experience developing Airport Layout Plans and managing FAA planning requirements.
4. Ability reviewing third-party plan submittals.
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5. Ability to respond to unexpected as well as regularly scheduled requests for services with minimal delay.
6. Ability to work collaboratively in a regulatory environment with other agencies, interest groups, and permit
applicants.
7. Supporting construction implementation of Airport Capital Improvement Plans.
PROCEDTJRES FOR SUBMITTAL:
If you wish to be considered for work under this SOQ, you must be a registered consultant on the Municipal Research and
Service Center of Washington - Shared Small Works and Consultant Roster (www.mrscroster.org).
If interested in providing Bowers Field Airport Capital lmprovement Plan environmental support seryices to the County,
submit a sealed envelope to Mark R. Cook, Kittitas County Public Works Director, ar4ll N. Ruby St. Suite l, Ellensburg
WA98926 by 10:00 am on October 14,2022. Submittals shall include a one -page cover letter with the firm name as listed
on the MRSC web site, contact infbrmation. Submittals shall also include three copies of your Statement of Qualifications
describing the firm's or team's ability to professionally provide the aforementioned selices. Submittals shall not exceed ten
(10) pages doubled sided or twenty
(20 ) pages single sided exclusive of the cover letter. The page count includes all graphics. Responses shall be a minimum
of 11- point font size. Failure adhering to the above requirements may result in the response being omitted from
consideration.
For your records, the County will provide a confirmation email to the contacts provided in the submittal confirming receipt
of your interest in the proposal. Submittals received after L0:00 AM on October 14,2022, wilt be disregarded.
We anticipate inviting selected finns to interview for the on-call task order services as listed in this SOQ. Kittitas County
encourages disadvantaged, minority and women owned consultant firms to respond. The County reserves the right to reject
any and all submittals.
SELECTION PROCESS AND PROPOSED SCHEDULE:
Kittitas County selection will be based upon the following criterion:
L The ftrm's or team's qualifications, experience and ability developing ACIP plans and specification packages (30
points).
2. Demonstrated experience with similar projects at similarly sized airports (30 points).
3. Demonstrated construction management on ACIP projects (20 points).
4. Demonstrated ability to keep projects on time and within budget (20 points).
5. Demonstrated ability working effectively with the FAA and regulatory agencies (20 points).
6^ Ability working with local agency airport fiscal staff rneeting contractor payment schedules (30 points).
Anticipated Dates
Tasks
October 14,2022 at 10:00 AM - Deadline for SOQ submittals
November 412020 - Selection of Firms to Interview
December 5,2020 - Interviews and Reference Checks
December 18,2020 - Selection of firm and prepare contracts
January 3,2023 - BOCC Award of Contract
The selection process shall be consistent with FAA Advisory Circular (AC) 150/5 100- 14E "Architectural, Engineering, and
Planning Consultant Services for Airport Grant Projects." Kittitas County, in accordance with the provisions of Title VI of
the Civil Rights Act of 1964 (78 9tat.252,42 U.S.C. ${i 2000d to 2000d-4) and the Regulations, hereby notifies all bidders
that it will affirmatively ensure that any contract entered into pursuant to this advertisement, disadvantaged business
enterprises and airport concession disadvantaged business enterprises will be afforded full and fair opportunity to submit
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bids in response to this invitation and will not be discriminated against on the grounds of race, color, or national origin in
consideration for an award.
The above noted schedule is tentative and may be changed based on the number of proposals submitted. Proposals will be
evaluated immediately with final selection targeted for early January 2023.
AGREEMENT OF SERVICES:
The selected consultant(s) will be expected to enter into a standard Professional Services Agreement. lnsurance
requirements are included in that agreement. The contract period shall be for on-call task order seruices is for five (5) years
Persons with disabilities may request this information be prepared and supplied in alternate forms by calling collect (509-
962-7s23\.
Kittitas County reserves the right to accept or reject any and all proposals or any items or part thereof or to waive any
information or irregularities in the proposals. Kittitas County shall have the sole discretion to determine the most
responsible proposal.
ADDITIONAL INFORMATION:
No cost or fee schedules shall be submitted with yow proposal. Consultants will be selected on the basis of their
qualifications and experience, with fees determined through negotiations following selection. The qualifications of
consultants are evaluated, and the best qualified consultant is selected, subject to a mutual understanding of the scope of
services and negotiation ofa fair and reasonable fee.
INQUIRIES:
Direct all inquiries regarding this request for services to Mark Cook Director of Public Works at (509) 962-7523, or via e-
mail: Mark Cook Mark.Cook@co.kittitas.rva.us
More i nformati on i s online at http : //www.co. kittitas.wa.us/notices/.
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cl the
Publish
Daily Record: September 8th, 15th, 22nd2022
Daily Joumal of Commerce: September 8th, 15th,22nd2022
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For more information, contact Public Works
Kittitas County shall evaluate statements of qualifications and performance data submitted by firms regarding
the proposed services. Following the evaluation, the county may invite one or more flrrms to meet with county
officials to discuss services and the relative benefits of various methods of providing the desired services. The
county then selects from among those firms the one "most highly qualified" to provide the required services.
County procedures and guidelines are to include a plan to ensure that women, minority, and veteran-owned firms
have the maximum opportunity to compete for the contract. The level of firm participation should be consistent
with their availability within the relevant professional community.
If a satisfactory contract oannot be negotiated, the county formally terminates the negotiations with that firm and
attempts to negotiate a contract with the next most qualified firm. The process continues until an agreement is
reached or the search is terminated.
In emergency situations, the prooess outlined above for procuring services may be dispensed with upon a finding
by the county that an emergency requires the immediate execution of the work involved.
All submittals shall become the properfy of Kittitas County.
Kittitas County reserves the right to reject all submittals and re-advertise if necessary.
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