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Public Notice
Kittitas County, Ellensburg WA
For Consulting Services Relating to Civil Engineering Design/Construction Support and Aviation Planning Services Implementing the 2023 – 2028 Bowers Field Airport Capital Improvement
Plan
All submittals received after 10:00 AM Friday October 14, 2022, will be discarded
PURPOSE:
Kittitas County is requesting Statement of Qualifications (SOQ) from qualified firms for on-call consulting services relating to Civil Engineering Design/Construction Support and Aviation
Planning Services implementing the 2023-2028 Bowers Field Airport Capital Improvement Plan. The on-call task order contract will be for five (5) years (2023 – 2028).
The County anticipates needing services of consultants with expertise in the following areas:Civil Engineering Design, Construction Management, Quality Control and Assurance, Material
Testing, Aviation Planning Services (ALP, ACIP and Land Use Planning)
SCOPE OF PROJECT:
Civil Design and Construction Management
The consultant must be able to provide civil engineering design services meeting Federal Aviation Design standards, construction management support services and professional staff for
aviation planning services to Kittitas County. These services may include but are not limited to taxiway design, runway rehabilitation design, taxi-lane design, airport lighting design,
stormwater runoff control, airport pavement markings and signage. The selected consultant will also provide aviation planning support services including, but not limited to Master Plan
Updates and other updates to airport operational plans.
The consultant must demonstrate competence and qualifications related to the services performed including:
Successful experience designing airport improvements pursuant to current Federal Aviation Administration (FAA) design standards.
Proven experience producing FAA construction specification packages.
Possess a strong knowledge and understanding of Federal Aviation Administration rules. Regulations and Informational Circulars.
Successful experience evaluating development proposals in areas where streams, rivers, wetlands, and endangered species are present.
Successful experience supporting local agencies manage FAA grant funded construction projects including administration of payment requests.
Ability to respond to unexpected as well as regularly scheduled requests for services with minimal delay.
Ability to work collaboratively in a regulatory environment with other agencies, interest groups, county decision makers and permit applicants.
Proven skill in project and stakeholder management.
2. Planning Services
The consultant must be able to provide a variety of community planning services to Kittitas County including but not limited to expertise implementing the Growth Management Act, county
code amendments, urban and rural land use planning, airport overlay zones, community education and coordination, economic development, transportation planning, development review capabilities,
GIS support, and project scheduling and coordination experience.
The consultant must demonstrate competence and qualifications related to the services performed including:
The consultant must have extensive experience working with local governments on both current and long-range planning projects.
Demonstrated ability to conduct outreach efforts to engage community participation.
Experience developing Airport Layout Plans and managing FAA planning requirements.
Ability reviewing third-party plan submittals.
Ability to respond to unexpected as well as regularly scheduled requests for services with minimal delay.
Ability to work collaboratively in a regulatory environment with other agencies, interest groups, and permit applicants.
Supporting construction implementation of Airport Capital Improvement Plans.
PROCEDURES FOR SUBMITTAL:
If you wish to be considered for work under this SOQ, you must be a registered consultant on the Municipal Research and Service Center of Washington – Shared Small Works and Consultant
Roster (www.mrscroster.org).
If interested in providing Bowers Field Airport Capital Improvement Plan environmental support services to the County, submit a sealed envelope to Mark R. Cook, Kittitas County Public
Works Director, at 411 N. Ruby St. Suite 1, Ellensburg WA 98926 by 10:00 am on October 14, 2022. Submittals shall include a one -page cover letter with the firm name as listed on the
MRSC web site, contact information. Submittals shall also include three copies of your Statement of Qualifications describing the firm’s or team’s ability to professionally provide
the aforementioned services. Submittals shall not exceed ten (10) pages doubled sided or twenty
(20 ) pages single sided exclusive of the cover letter. The page count includes all graphics. Responses shall be a minimum of 11- point font size. Failure adhering to the above requirements
may result in the response being omitted from consideration.
For your records, the County will provide a confirmation email to the contacts provided in the submittal confirming receipt of your interest in the proposal. Submittals received after
10:00 AM on October 14, 2022, will be disregarded.
We anticipate inviting selected firms to interview for the on-call task order services as listed in this SOQ. Kittitas County encourages disadvantaged, minority and women owned consultant
firms to respond. The County reserves the right to reject any and all submittals.
SELECTION PROCESS AND PROPOSED SCHEDULE:
Kittitas County selection will be based upon the following criterion:
The firm's or team's qualifications, experience and ability developing ACIP plans and specification packages (30 points).
Demonstrated experience with similar projects at similarly sized airports (30 points).
Demonstrated construction management on ACIP projects (20 points).
Demonstrated ability to keep projects on time and within budget (20 points).
Demonstrated ability working effectively with the FAA and regulatory agencies (20 points).
Ability working with local agency airport fiscal staff meeting contractor payment schedules (30 points).
Anticipated Dates
Tasks
October 14, 2022 at 10:00 AM - Deadline for SOQ submittals
November 4, 2020 - Selection of Firms to Interview
December 5, 2020 - Interviews and Reference Checks
December 18, 2020 - Selection of firm and prepare contracts
January 3, 2023 - BOCC Award of Contract
The selection process shall be consistent with FAA Advisory Circular (AC) 150/5100-14E “Architectural, Engineering, and Planning Consultant Services for Airport Grant Projects.” Kittitas
County, in accordance with the provisions of Title VI of the Civil Rights Act of 1964 (78 Stat. 252, 42 U.S.C. §§ 2000d to 2000d-4) and the Regulations, hereby notifies all bidders that
it will affirmatively ensure that any contract entered into pursuant to this advertisement, disadvantaged business enterprises and airport concession disadvantaged business enterprises
will be afforded full and fair opportunity to submit bids in response to this invitation and will not be discriminated against on the grounds of race, color, or national origin in consideration
for an award.
The above noted schedule is tentative and may be changed based on the number of proposals submitted. Proposals will be evaluated immediately with final selection targeted for early January
2023.
AGREEMENT OF SERVICES:
The selected consultant(s) will be expected to enter into a standard Professional Services Agreement. Insurance requirements are included in that agreement. The contract period shall
be for on-call task order services is for five (5) years.
Persons with disabilities may request this information be prepared and supplied in alternate forms by calling collect (509-962-7523).
Kittitas County reserves the right to accept or reject any and all proposals or any items or part thereof or to waive any information or irregularities in the proposals. Kittitas County
shall have the sole discretion to determine the most responsible proposal.
ADDITIONAL INFORMATION:
No cost or fee schedules shall be submitted with your proposal. Consultants will be selected on the basis of their qualifications and experience, with fees determined through negotiations
following selection. The qualifications of consultants are evaluated, and the best qualified consultant is selected, subject to a mutual understanding of the scope of services and negotiation
of a fair and reasonable fee.
INQUIRIES:
Direct all inquiries regarding this request for services to Mark Cook Director of Public Works at (509) 962-7523, or via e-mail: Mark Cook
mailto:Mark.Cook@co.kittitas.wa.usMark.Cook@co.kittitas.wa.us
More information is online at http://www.co.kittitas.wa.us/notices/. Clerk of the Board Publish:
Daily Record: September 8th, 15th, 22nd 2022
Daily Journal of Commerce: September 8th, 15th, 22nd 2022