HomeMy WebLinkAboutRequest for SOQ_ELN 2023-2027 -FinalKITTITAS COUNTY
DEPARTMENT OF PUBLIC WORKS
2022 AGENDA STAFF REPORT
AGENDA DATE: August 16, 2022
ACTION REQUESTED: Authorize Issuing a Statement of Qualifications for
Engineering and Planning Services at Bowers Field 2023 -
2027
BACKGROUND: The current on-call task order contract with Century West
Engineering supporting Bowers Field is terminating in mid-
October 2022. The Federal Aviation Administration allows
on-call task order contracts for a five-year period. With the
completion of the environmental assessment supporting the
capital construction program. The airport now enters a
construction period expected to last five years. A general
solicitation for service is expected to attract several service
providers. Staff desires having a consultant on -board by
early January 2023.
INTERACTION: Public Works.
RECOMMENDATION: Authorize issuing a statement of qualifications for
engineering and planning services for a five-year period
supporting Bowers Field.
HANDLING: Return one original to Public Works.
ATTACHMENTS: Resolution.
LEAD STAFF: Mark R. Cook, Director and Cody Fortier, Administrative
Assistant.
BOARD OF COUNTY COMMISSIONERS
COUNTY OF KITTITAS
STATE OF WASHINGTON
RESOLUTION
NO.
Authorizing Issuing a Statement of Qualifications for Engineering and Planning
Services Supporting Bowers Field (ELN) for a Five -Year Period 2023 - 2027
WHEREAS: The Federal Aviation Administration (FAA) authorizes general aviation
airports the ability to solicit and hire engineering and planning services
pursuant to a duly advertised solicitation process; and
WHEREAS: The current engineering and planning services on-call task order contract
with Century West Engineering is terminating fall of 2022; and
WHEREAS: Public Works has prepared a statement of qualifications meeting FAA
solicitation requirements; and
WHEREAS: The Airport Department desires securing engineering and planning
services for a five-year period (2023 — 2027); and
NOW, THEREFORE BE IT RESOLVED: The Board of County Commissioners, after
due consideration, does hereby authorize issuing a statement of qualifications for
engineering and planning services supporting ELN for a five-year period 2023 — 2027.
DATED this 16`x' day of August 2022, at Ellensburg, Washington.
BOARD OF COUNTY COMMISSIONERS
KITTITAS COUNTY, WASHINGTON
Attest: Laura Osiadacz, Chairman
❑ Clerk of the Board- Julie Kjorsvik
Cory Wright, Vice -Chairman
❑ Deputy Clerk of the Board- Mandy Buchholz
Brett Wachsmith, Commissioner
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Public Notice
Kittitas County, Ellensburg WA
For Consulting Services Relating to Civil Engineering Design/Construction Support and Aviation Planning Services
Implementing the 2023 — 2028 Bowers Field Airport Capital Improvement Plan
All submittals received after 10:00 AM Friday October 14, 2022, will be discarded
PURPOSE:
Kittitas County is requesting Statement of Qualifications (SOQ) from qualified firms for on-call consulting services relating
to Civil Engineering Design/Construction Support and Aviation Planning Services implementing the 2023-2028 Bowers
Field Airport Capital Improvement Plan. The on-call task order contract will be for five (5) years (2023 — 2028).
The County anticipates needing services of consultants with expertise in the following areas:Civit Engineering Design,
Construction Management, Quality Control and Assurance, Material Testing, Aviation Planning Services (ALP, ACIP and
Land Use Planning)
SCOPE OF PROJECT:
1. Civil Design and Construction Management
The consultant must be able to provide civil engineering design services meeting Federal Aviation Design standards,
construction management support services and professional staff for aviation planning services to Kittitas County. These
services may include but are not limited to taxiway design, runway rehabilitation design, taxi -lane design, airport lighting
design, stormwater runoff control, airport pavement markings and signage. The selected consultant will also provide
aviation planning support services including, but not limited to Master Plan Updates and other updates to airport operational
plans.
The consultant must demonstrate competence and qualifications related to the services performed including:
1. Successful experience designing airport improvements pursuant to current Federal Aviation Administration (FAA)
design standards.
2. Proven experience producing FAA construction specification packages.
3. Possess a strong knowledge and understanding of Federal Aviation Administration rules. Regulations and
Informational Circulars.
4. Successful experience evaluating development proposals in areas where streams, rivers, wetlands, and endangered
species are present.
5. Successful experience supporting local agencies manage FAA grant funded construction projects including
administration of payment requests.
6. Ability to respond to unexpected as well as regularly scheduled requests for services with minimal delay.
7. Ability to work collaboratively in a regulatory environment with other agencies, interest groups, county decision
makers and permit applicants.
8. Proven skill in project and stakeholder management.
2. Planning Services
The consultant must be able to provide a variety of community planning services to Kittitas County including but not limited
to expertise implementing the Growth Management Act, county code amendments, urban and rural land use planning,
airport overlay zones, community education and coordination, economic development, transportation planning, development
review capabilities, GIS support, and project scheduling and coordination experience.
The consultant must demonstrate competence and qualifications related to the services performed including:
1. The consultant must have extensive experience working with local governments on both current and long-range
planning projects.
2. Demonstrated ability to conduct outreach efforts to engage community participation.
3. Experience developing Airport Layout Plans and managing FAA planning requirements.
4. Ability reviewing third -party plan submittals.
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5. Ability to respond to unexpected as well as regularly scheduled requests for services with minimal delay.
6. Ability to work collaboratively in a regulatory environment with other agencies, interest groups, and permit
applicants.
7. Supporting construction implementation of Airport Capital Improvement Plans.
PROCEDURES FOR SUBMITTAL:
If you wish to be considered for work under this SOQ, you must be a registered consultant on the Municipal Research and
Service Center of Washington — Shared Small Works and Consultant Roster (www.mrscroster.org).
If interested in providing Bowers Field Airport Capital Improvement Plan environmental support services to the County,
submit a sealed envelope to Mark R. Cook, Kittitas County Public Works Director, at 411 N. Ruby St. Suite 1, Ellensburg
WA 98926 by 10:00 am on October 14, 2022. Submittals shall include a one -page cover letter with the firm name as listed
on the MRSC web site, contact information. Submittals shall also include three copies of your Statement of Qualifications
describing the firm's or team's ability to professionally provide the aforementioned services. Submittals shall not exceed ten
(10) pages doubled sided or twenty
(20 ) pages single sided exclusive of the cover letter. The page count includes all graphics. Responses shall be a minimum
of 11- point font size. Failure adhering to the above requirements may result in the response being omitted from
consideration.
For your records, the County will provide a confirmation email to the contacts provided in the submittal confirming receipt
of your interest in the proposal. Submittals received after 10:00 AM on October 14, 2022, will be disregarded.
We anticipate inviting selected firms to interview for the on-call task order services as listed in this SOQ. Kittitas County
encourages disadvantaged, minority and women owned consultant firms to respond. The County reserves the right to reject
any and all submittals.
SELECTION PROCESS AND PROPOSED SCHEDULE:
Kittitas County selection will be based upon the following criterion:
1. The firm's or team's qualifications, experience and ability developing ACIP plans and specification packages (30
points).
2. Demonstrated experience with similar projects at similarly sized airports (30 points).
3. Demonstrated construction management on ACIP projects (20 points).
4. Demonstrated ability to keep projects on time and within budget (20 points).
5. Demonstrated ability working effectively with the FAA and regulatory agencies (20 points).
6. Ability working with local agency airport fiscal staff meeting contractor payment schedules (30 points).
Anticipated Dates
Tasks
October 14, 2022 at 10:00 AM - Deadline for SOQ submittals
November 4, 2020 - Selection of Firms to Interview
December 5, 2020 - Interviews and Reference Checks
December 18, 2020 - Selection of firm and prepare contracts
January 3, 2023 - BOCC Award of Contract
The selection process shall be consistent with FAA Advisory Circular (AC) 150/5100-14E "Architectural, Engineering, and
Planning Consultant Services for Airport Grant Projects." Kittitas County, in accordance with the provisions of Title VI of
the Civil Rights Act of 1964 (78 Stat. 252, 42 U.S.C. §§ 2000d to 2000d-4) and the Regulations, hereby notifies all bidders
that it will affirmatively ensure that any contract entered into pursuant to this advertisement, disadvantaged business
enterprises and airport concession disadvantaged business enterprises will be afforded full and fair opportunity to submit
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bids in response to this invitation and will not be discriminated against on the grounds of race, color, or national origin in
consideration for an award.
The above noted schedule is tentative and may be changed based on the number of proposals submitted. Proposals will be
evaluated immediately with final selection targeted for early January 2023.
AGREEMENT OF SERVICES:
The selected consultant(s) will be expected to enter into a standard Professional Services Agreement. Insurance
requirements are included in that agreement. The contract period shall be for on-call task order services is for five (5) years.
Persons with disabilities may request this information be prepared and supplied in alternate forms by calling collect (509-
962-7523).
Kittitas County reserves the right to accept or reject any and all proposals or any items or part thereof or to waive any
information or irregularities in the proposals. Kittitas County shall have the sole discretion to determine the most
responsible proposal.
ADDITIONAL INFORMATION:
No cost or fee schedules shall be submitted with your proposal. Consultants will be selected on the basis of their
qualifications and experience, with fees determined through negotiations following selection. The qualifications of
consultants are evaluated, and the best qualified consultant is selected, subject to a mutual understanding of the scope of
services and negotiation of a fair and reasonable fee.
INQUIRIES:
Direct all inquiries regarding this request for services to Mark Cook Director of Public Works at (509) 962-7523, or via e-
mail: Mark Cook Mark.COOk(nic0 lrsttitas.wa.us
More information is online at http://www.co.kittitas.wa.us/notices/.
Clerk of the Board
Publish:
Daily Record: September 8th, 15th, 22nd 2022
Daily Journal of Commerce: September 8th, 15th, 22nd 2022
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For more information, contact Public Works
Kittitas County shall evaluate statements of qualifications and performance data submitted by firms regarding
the proposed services. Following the evaluation, the county may invite one or more firms to meet with county
officials to discuss services and the relative benefits of various methods of providing the desired services. The
county then selects from among those firms the one "most highly qualified" to provide the required services.
County procedures and guidelines are to include a plan to ensure that women, minority, and veteran -owned firms
have the maximum opportunity to compete for the contract. The level of firm participation should be consistent
with their availability within the relevant professional community.
If a satisfactory contract cannot be negotiated, the county formally terminates the negotiations with that firm and
attempts to negotiate a contract with the next most qualified firm. The process continues until an agreement is
reached or the search is terminated.
In emergency situations, the process outlined above for procuring services may be dispensed with upon a finding
by the county that an emergency requires the immediate execution of the work involved.
All submittals shall become the property of Kittitas County.
Kittitas County reserves the right to reject all submittals and re -advertise if necessary.
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��� ,,DES. _ MT,�.CO
o-DL 9 KZTTZTA6i COUNTY
DEPARTMENT OF PUBLIC WORKS
Mark R. Cook, PE
k rr II l AS col N1 Director
REQUEST FOR STATEMENT OF QUALIFICATIONS
For Consulting Services Relating to Civil Engineering Design/Construction Support and Aviation
Planning Services Implementing the 2023 — 2028 Bowers Field Airport Capital Improvement Plan
ADVERTISEMENT: September 8's, 15th and 22•d, 2022.
All submittals received after 10:00 AM Friday October 14, 2022, will be discarded
PURPOSE:
Kittitas County is requesting Statement of Qualifications (SOQ) from qualified firms for on-call
consulting services relating to Civil Engineering Design/Construction Support and Aviation
Planning Services implementing the 2023-2028 Bowers Field Airport Capital Improvement Plan.
The on-call task order contract will be for five (5) years (2023 — 2028).
The County anticipates needing services of consultants with expertise in the following areas:
• Civil Engineering Design
• Construction Management
• Quality Control and Assurance
• Material Testing
• Aviation Planning Services (ALP, ACIP and Land Use Planning)
SCOPE OF PROJECT:
1. Civil Desien and Construction Manaeement
The consultant must be able to provide civil engineering design services meeting Federal
Aviation Design standards, construction management support services and professional staff for
aviation planning services to Kittitas County. These services may include but are not limited to
taxiway design, runway rehabilitation design, taxi -lane design, airport lighting design, stormwater
runoff control, airport pavement markings and signage. The selected consultant will also provide
aviation planning support services including, but not limited to Master Plan Updates and other
updates to airport operational plans.
The consultant must demonstrate competence and qualifications related to the services performed
including:
A. Successful experience designing airport improvements pursuant to current Federal
Aviation Administration (FAA) design standards.
B. Proven experience producing FAA construction specification packages.
C. Possess a strong knowledge and understanding of Federal Aviation Administration rules.
Regulations and Informational Circulars.
411 N. Ruby St. Suite 1 TEL (509) 962-7523
Ellensburg, WA 98926 FAX (509) 962-7663
Dept. of Public Works
Page 2
D. Successful experience evaluating development proposals in areas where streams, rivers,
wetlands, and endangered species are present.
E. Successful experience supporting local agencies manage FAA grant funded construction
projects including administration of payment requests.
F. Ability to respond to unexpected as well as regularly scheduled requests for services with
minimal delay.
G. Ability to work collaboratively in a regulatory environment with other agencies, interest
groups, county decisionmakers and permit applicants.
H. Proven skill in project and stakeholder management.
2. Planning Services
The consultant must be able to provide a variety of community planning services to Kittitas
County including but not limited to expertise implementing the Growth Management Act, county
code amendments, urban and rural land use planning, airport overlay zones, community education
and coordination, economic development, transportation planning, development review
capabilities, GIS support, and project scheduling and coordination experience.
The consultant must demonstrate competence and qualifications related to the services performed
including:
A. The consultant must have extensive experience working with local governments on both
current and long-range planning projects.
B. Demonstrated ability to conduct outreach efforts to engage community participation.
C. Experience developing Airport Layout Plans and managing FAA planning requirements.
D. Ability reviewing third -party plan submittals.
E. Ability to respond to unexpected as well as regularly scheduled requests for services with
minimal delay.
F. Ability to work collaboratively in a regulatory environment with other agencies, interest
groups, and permit applicants.
G. Supporting construction implementation of Airport Capital Improvement Plans.
PROCEDURES FOR SUBMITTAL:
If you wish to be considered for work under this SOQ, you must be a registered consultant on the
Municipal Research and Service Center of Washington — Shared Small Works and Consultant
Roster (www.mrscroster.org).
If interested in providing Bowers Field Airport Capital Improvement Plan environmental support
services to the County, submit a sealed envelope to Mark R. Cook, Kittitas County Public Works
Director, at 411 N. Ruby St. Suite 1, Ellensburg WA 98926 by 10:00 am on October 14, 2022.
Submittals shall include a one -page cover letter with the firm name as listed on the MRSC web
site, contact information. Submittals shall also include three copies of your Statement of
Qualifications describing the firm's or team's ability to professionally provide the
aforementioned services. Submittals shall not exceed ten (10) pages doubled sided or twenty
(20 ) pages single sided exclusive of the cover letter. The page count includes all graphics.
Responses shall be a minimum of 11- point font size. Failure adhering to the above
requirements may result in the response being omitted from consideration.
Page 2 of 4
Dept. of Public Works
Page 3
For your records, the County will provide a confirmation email to the contacts provided in the
submittal confirming receipt of your interest in the proposal. Submittals received after 10:00
AM on October 14, 2022, will be disregarded.
We anticipate inviting selected firms to interview for the on-call task order services as listed in
this SOQ. Kittitas County encourages disadvantaged, minority and women owned consultant
firms to respond. The County reserves the right to reject any and all submittals.
SELECTION PROCESS AND PROPOSED SCHEDULE:
Kittitas County selection will be based upon the following criterion:
1. The firm's or team's qualifications, experience and ability developing ACIP plans and
specification packages (30 points).
2. Demonstrated experience with similar projects at similarly sized airports (30 points).
3. Demonstrated construction management on ACIP projects (20 points).
4. Demonstrated ability to keep projects on time and within budget (20 points).
5. Demonstrated ability working effectively with the FAA and regulatory agencies (20
points).
6. Ability working with local agency airport fiscal staff meeting contractor payment
schedules (30 points).
Anticipated Dates
Tasks
October 14, 2022 at 10:00 AM
Deadline for SOQ submittals
November 4, 2020
Selection of Firms to Interview
December 5, 2020
Interviews and Reference Checks
December 18, 2020
Selection of firm and prepare contracts
January 3, 2023
BOCC Award of Contract
The selection process shall be consistent with FAA Advisory Circular (AC) 150/5100-14E "Architectural,
Engineering, and Planning Consultant Services for Airport Grant Projects."
Kittitas County, in accordance with the provisions of Title VI of the Civil Rights Act of 1964 (78 Stat.
252, 42 U.S.C. §§ 2000d to 2000d-4) and the Regulations, hereby notifies all bidders that it will
affirmatively ensure that any contract entered into pursuant to this advertisement, disadvantaged business
enterprises and airport concession disadvantaged business enterprises will be afforded full and fair
opportunity to submit bids in response to this invitation and will not be discriminated against on the
grounds of race, color, or national origin in consideration for an award.
The above noted schedule is tentative and may be changed based on the number of proposals submitted.
Proposals will be evaluated immediately with final selection targeted for early January 2023.
AGREEMENT OF SERVICES:
The selected consultant(s) will be expected to enter into a standard Professional Services Agreement.
Insurance requirements are included in that agreement. The contract period shall be for on-call task order
services is for five (5) years.
Page 3 of 4
Dept. of Public Works
Page 4
Persons with disabilities may request this information be prepared and supplied in alternate forms by
calling collect (509-962-7523).
Kittitas County reserves the right to accept or reject any and all proposals or any items or part thereof or
to waive any information or irregularities in the proposals. Kittitas County shall have the sole discretion
to determine the most responsible proposal.
ADDITIONAL INFORMATION:
No cost or fee schedules shall be submitted with your proposal. Consultants will be selected on the basis
of their qualifications and experience, with fees determined through negotiations following selection. The
qualifications of consultants are evaluated, and the best qualified consultant is selected, subject to a
mutual understanding of the scope of services and negotiation of a fair and reasonable fee.
INQUIRIES:
Direct all inquiries regarding this request for services to Mark Cook Director of Public Works at
(509) 962-7523, or via e-mail:
Mark Cook
Mark.Cookna co.kittitas.wa.us
Dates of publication:
Ellensburg Daily Record — September 81i, 15d', and 22nd 2022.
Daily Journal of Commerce — September 8d', 15' and 22nd 2022.
Page 4 of 4