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KITTITAS COUNTY <br />BOARD OF COUNTY COMMISSIONERS <br />RESOLUTION NO.2021-9^ <br />Resolution Establishing Kittitas County Fair <br />Revolving Fund/Petty Cash Accounts <br />WHEREAS,the Kittitas County Fair is September 2 nd through September 6th ,2021 and; <br />WHEREAS,The Kittitas County Event Center is sponsoring an event on July 4th,and <br />WHEREAS,the Kittitas County Fair needs a revolving fund/petty cash to start up the County Fair and for <br />the special events,and; <br />WHEREAS,the Board of County Commissioners authorize the County Auditor to authorize an advance of <br />up to $25,000 to establish as revolving fund/petty cash. <br />NOW ,THEREFORE BE IT RESOLVED that an advance of up to $25,000 be established for the County <br />Fair and Event Center from the General Fund.This account will allow immediate payment of premiums,and many <br />other items needed during the period the fair and special events are being conducted without going through the <br />formality of a warrant issue. <br />NOW,THEREFORE BE IT FURTHER RESOLVED the $25,000 is to always remain at that balance: <br />the money in the account and any receipts that have not been reimbursed.There will be no other monies other than <br />the reimbursement deposited into this account.Invoices paid from this account will be reimbursed in a timely <br />manner through the normal voucher run.All requirements apply except that a paid receipt or properly executed <br />invoice voucher will not be required for premiums or prizes disbursed.A list of premium or prizes winners, <br />supplemented by entry record and certified by the Fair board will suffice to evidence expenditures for this purpose. <br />Any single payment to a specific vendor of $600 or more shall be issued by a separate voucher and is not to be paid <br />from this revolving fund ,to meet IRS requirements.At the end of the County Fair period,or within 60 days <br />thereafter,the revolving fund/petty cash shall be closed,and the authorized amount shall be remitted to the county <br />auditor,which will be before November 5th,2021. <br />APPROVED this 15th’day of June 2021. <br />BOARD OF COUNTY COMMISSIONERS <br />KITTITAS COUNTY,/WASHINGTON <br />ChairmanABSENTn%%m :(li ^g Vice-Chairman <br />W Commissioner <br />umi? <br />Clerk of the Board/Deputy Clerk of the Board