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HomeMy WebLinkAbout2022-05-10-minutes-solid-waste-and-maintenanceKITTITAS COUNTY COMMISSIONERS Solid Waste and Maintenance Regular Meeting Tuesday May 10, 2022 - 2:00 PM BOCC Conference Room 205 West 5th Room 108 - Ellensburg 1. Call to Order 2. Requesting approval of a resolution demonstrating the Board of County Commissioners support for airport aid application to the Federal Aviation Administration and the Washington state Department of Transportation aviation division for Bowers Field and authorizing the airport director to execute the airport aid applications. 3. Update on Credit Cards 4. Update on Upper County Transfer Station Entrance 5. Update on Recycling Audit 6. Jail Water Update 7. DLR Group 8. Other business 9. Adjourn Created on 5/11/2022 9:55:27 AM KITTITAS COUNTY SOLID WASTE AND MAINTENANCE MINUTES BOCC CONFERENCE ROOM, 205 WEST 5TH ROOM 108 - ELLENSBURG Regular Meeting TUESDAY 1 2:00 PM May 10, 2022 Board members present: Laura Osiadacz, Chairman (Absent) Cory Wright, Vice -Chairman and Commissioner Brett Wachsmith Others: Patti Stacey, Ken Grannan and Lisa Lawrence Call to Order — Commissioner Wright called the meeting to order at 2:00 p.m. Ken gave the Board a brief overview of his staff report and requested approval of a resolution demonstrating the Board of County Commissioners support for airport aid application to the Federal Aviation Administration and the Washington state Department of Transportation aviation division for Bowers Field and authorizing the airport director to execute the airport aid applications. Commissioner Wachsmith moved to approve Resolution No. 112. Commissioner Wright seconded the motion. Motion approved 2-0. Patti gave the Board an update on accepting Credit Cards at the Transfer Stations. Discussion was held on getting the information out to the public. Further discussion included moving forward with a Kittitas County Facebook page so that other Department annoucements would not inundate the Commissioners page. The Board agreed to continue moving forward with the project. Patti gave the Board an update on Upper County Transfer Station Entrance, stating that she had met with Pat Deneen and is meeting with the consultant later today to discuss design. She informed the Board that she would be working with Pat Deneen on a boundary line adjustment and that Mark Cook would be transferring $29,000 for his portion, and that design should start soon. Patti gave an update on the Recycling Audit. Discussion was held on upper County outreach including showing the public the process and where the materials go. 2022-05-10 MINUTES Jail Water Update — Patti informed the Board that the water to the Jail will be cut tomorrow at 3:30, she said it won't affect the Courthouse, but the Jail would be down. Discussion was held on old pipe and installing a new shut off value. Patti informed the Board that she has been working with the command staff on a plan for when the water is shut off to begin the repair, stating that the estimate to be down is 6 hours. Patti informed the Board that so far, she has spent $35,000 on the project. DLR Group — Patti shared with the Board two possible designs for a new Courthouse at the Airport location. Discussion was held on setback, moving it out of the industrial area to leave more commercial space and having the Government building in front of the Jail. A brief discussion was held on bonds. OTHER BUSINESS: At 2:30 p.m. Commissioner Wright announced the Board would recess into executive session for 10 minutes per RCW 42.3 0.110 (g) To evaluate the qualifications of an applicant for public employment or to review the performance of a public employee. However, subject to RCW 42.30.140(4), discussion by a governing body of salaries, wages, and other conditions of employment to be generally applied within the agency shall occur in a meeting open to the public, and when a governing body elects to take final action hiring, setting the salary of an individual employee or class of employees, or discharging or disciplining an employee, that action shall be taken in a meeting open to the public. The Board reconvened at 2:40 p.m. No action was taken. Meeting adjourned at 2:40 p.m. Lis4awrence t 2022-05-10 MINUTES KITTITAS COUNTY COMMISSIONERS KITTITAS COUNTY, WASHINGTON Cory Wright, Vice Chairman BOARD OF COUNTY COMMISSIONERS COUNTY OF KITTITAS STATE OF WASHINGTON RESOLUTION NO 2022- if Z, DEMONSTRATINGTHE BOARD OF COUNTY COMMISSIONERS SUPPORT FOR AiRPORT AID APPLICATION TO THE FEDERAL AVIATION ADMINISTRATION AND THE WASHINGTON STATE DEPARTMENT OF TRANSPORTATION AVIATION DIVISION FOR BOWERS FiELD AND AUTHORIZING THE AIRPORT DIRECTOR TO EXECUTE THE AIRPORT AID APPLICATIONS WHEREAS: Kittitas County is currently working to finalize the Environmental Assessment (EA) supporting the Airport Capital Improvement Plan; and WHEREAS: further wetland mitigation design is needed to meet the FAA requirements for project completion requiring additional funding; and WHEREAS: Kittitas County intends to submit Airport Aid Applications to the Federal Aviation Administration (FAA) and Washington State Department of Transportation Aviation (WSDOT) for a wetland mitigation design grant, supporting the Airport Capital improvement Plan; and WHEREAS: The current anticipated total project funding is estimated to be $200,000; and WHEREAS: FAA requires local sponsors of airports to provide a 10% match to all awarded grants, and WHEREAS: WSDOT may be able to assist Kittitas County meeting grant match obligations by providing half of the local match (equalto5%); and WHEREAS: The Airport Funding Application requires that funding applicants submit a Resolution of Support from the Board of County Commissioners, stipulating that local matching funds have been budgeted for the project; and WHEREAS: The Airport's portion of the matching funds for this project (without WSDOT funding assistance) is estimated at approximately $20,000.00, to be reserved in the Airport's fund. NOW, THEREFORE BE IT RESOLVED, the Kittitas County Board of County Commissioners declares it be in the best interest of Bowers Field Airport, and does hereby support the grant match funding request supporting the wetland mitigation design and authorize the Airport Director to execute the Aid Application; and BE IT FURTHER RESOLVED that the Kittitas County Board of County Commissioners have budgeted fiords in the amount of approximately $20,000.00 to match funding for the project. ADOPTED this 9"' day of May 2022, at Ellensburg, Washington. BOARD OF COUNTY COMMISSIONERS KITTITAS COUNTY, WASHINGTON ATTEST: APPROVED AS TO FORM: CLERK OF THE BOARD AGENDA DATE: KITTITAS COUNTY AIRPORT DEPARTMENT Study Session 5/9/2022 5/9/2022 STUDY SESSION ACTION REQUESTED: REQUESTING APPROVAL OF A RESOLUTION DEMONSTRATING THE BOARD OF COUNTY COMMISSIONERS SUPPORT FOR AIRPORT AID APPLICATION TO THE FEDERAL AVIATION ADMINISTRATION AND THE WASHINGTON STATE DEPARTMENT OF TRANSPORTATION AVIATION DIVISION FOR BOWERS FIELD AND AUTHORIZING THE AIRPORT DIRECTOR TO EXECUTE THE AIRPORT AID APPLICATIONS LEAD STAFF: Ken Grannan, Airport Director BACKGROUND: Annually WSDOT Aviation provides opportunity for airport sponsors to apply for Airport Aid Grants for existing FAA AIP projects. These grants are generally used to assist sponsors with the 10% required matching funds for most federal AIP grants. This is the annual request for the WSDOT Aviation Grant funds. DISCUSSION: This year we are finalizing our (EA) Environmental Assessment with the FAA and will be moving on to the wetland mitigation design and construction portion upon approval from the FAA. With the deadlines fast approaching on the WSDOT Grant and the EA determination, we have decided to submit our application for the mitigation design portion of the project. The Wetland and Stream Mitigation Design Project is needed to address federal environmental (NEPA) requirements associated with upcoming Airport Improvement Projects at Bowers Field Airport. The project will provide for the design and assembly of bidding documents. Construction will occur as part of a subsequent project. FAA is expected to reimburse the County for 90% of the project cost. The County is in the process of applying for a WSDOT grant application to fund 5% of the total project cost. The project cost is expected to be $200,000, and so the WSDOT grant would be for $10,000. INTERACTION: BoCC, Staff, Century West STAFF RECOMMENDATION: Approve the resolution supporting the WSDOT Grant application, and supporting the matching funds allocation. HANDLING: Original to Clerk Original to Airport Staff for submittal to WSDOT ATTACHMENTS: Grant application materials and resolution. Washington State Department of Transportation Aviation Division Airport Aid Application Forms Please indicate menu choice by clicking on the appropriate menu button. This document includes form fields which are used to complete the Airport Aid Application Forms. Saving the .pdf document to your computer should allow you to save your entries and then edit the document at a later time. However - Depending on the Adobe Acrobat version that you are using, your work might NOT be saved. It is suggested that you make an entry, save the document, exit the document, and then re -open the document to see if ,your data saved. Ensure you have completed ALL field entries. Make sure to save your work frequently. If you are not able to save your work you will need to print the application before closing the document. Submitting your application: By Email - The airport sponsor's authorized representative can Email the application by attaching the completed fillable .pdf document and all other supporting documentation to: erie.johnson@wsdot.wa.gov Note: Other than completing the application's fields, do not edit or alter the form in any way (i.e., deleting the instruction pages, deleting unused pages for multiple projects, combining other .pdf documents, etc.). The data in the applications is extracted from the document, altering the form in any way will disable our ability to extract the information. For questions, please contact: WSDOT Aviation Division Eric Johnson, Construction & Grants Program Manager eric.johnson@wsdot.wa.gov (360) 708-8970 AdW Washington State If TDepartment of Transportation Aviation Division Airport Aid Application 'A Steward for Washington's Aviation System" 7702 Terminal Street SW Date of Request Tumwater, Washington 98501-7264 5/13/2022 1 Applicant: 2 Project to be Managed by: Kittitas County Company: Century West Engineering Applicant's Authorized Representative: Name: Bryan Condon Name: Ken Grannan Address: 22232 17th Avenue SE Title: Airport Director Address 2: Suite #206 Address: 3110 N. Airport Rd. City: Bothell State: WA Zip: 98021 Address 2: Phone: (425) 286-6602 Cell: City: Ellensburg State: WA Zip: 98926 Email: bcondon@centurywest.com Phone: (509) 933-8221 Cell: Findyour legislative and congressional district at: Email' Ken.grannan(@co.kittitas.wa.us http://app.leg,wa.gov/districtfinder/ $ Airport: Bowers Field (ELN) FAA Classification: Local / Basic Legislative District: 13th NPIAS ® Non-NPIAS State Classification: Local Congressional District: 8th 4 Total Aviation Other Project Local Division Federal Funds No. Project Name and Description (list in order of priority) Cost Funds Funds Funds (Name Source) 1 Wetland and Stream Mitigation Project (Design) 200,000.00 10,000.00 10,000.00 180,000.00 The project provides for design of the following major work items: Establishment of wetland and streams on County property (FAA approved plan) so as to mitigate for impacts to critical areas associated with forthcoming airport improvement projects. 2 3 Totals 200,000.00 10,000.00 10,000.00 180,000.00 0.00 5 Does the airport have an up-to-date Master Plan or ALP Narrative Report? ®X Yes No Date: 11/6/2018 Does the airport have an approved Airport Layout Plan (ALP)?Yes No Date: 11/6/2018 Was annual requirement to review and update Airport Information System ®X Yes No (AIS) data met for the preceeding calendar year? Does the airport sponsor have policies to reduce greenhouse gas emissions? QYes ®X No - If yes, submit a copy of the policies. Submitting copy via: Submit signed acceptance of Airport Aid Grant Assurances. Submitting signed grant assurances via: Emailing - Electronic Document Submit adopted resolution; 1) Authorizing submittal of grant application, Submitting copy via: Emailing - Electronic Document 2) Stating matching funds are available, and 3) Support of elected officials. 'Does not apply to private airport sponsors 6 Signature of Applicant's Authorized Representative *A signed application is not required when the airport's authorized representative submits the completed application (fellable form .pdf document) by email. DOT Form 900-030EF Revised 4/2021 Instructions for Airport Aid Application (DOT Form 900-030EF) 1. Applicant The name of the municipality or person who legally owns and is responsible for managing the airport "airport sponsor". The Applicant's Authorized Representative is that individual who may be duly authorized by the public entity to act on its' behalf in the performance of duties overseeing the airport. Typically this is a mayor, city manager, county commissioner, city councilperson, port director, or tribal council member. The authorized representative should be the same individual who will sign the Airport Aid grant agreement if awarded funding. The airport manager should only be listed if he or she has the authority to negotiate contracts on behalf of the applicant. Name, Title, Address, Phone, Cell, and Email Address. This should be the contact information for the applicant's authorized representative. 2. Project to be Managed by is the individual who will be responsible for the day-to-day management of the project and will be the appropriate contact for WSDOT Aviation to communicate matters relating to the grant. This person could be an employee of the airport sponsor. If the airport sponsor would like to authorize their consultant to communicate directly with WSDOT Aviation on their behalf, than this would be the that individual. 3. Airport is the approved name of the airport. Check if the airport is included in the National Plan of Integrated Airport Systems (NPIAS) or whether it is designated as a Non-NPIAS airport. Select the appropriate FAA and State classifications from the dropdown lists. Select the appropriate Legislative and Congressional districts for the airport from the dropdown lists (If you are unsure of your districts, click on the hyperlink and enter the airport sponsor's address). 4. Project Name and Description Listed by Priority, along with Project Funding Sources Number the projects 1, 2, 3, etc. in order of the priority (high to low). The Project Name should be descriptive and be similar to the Project Title entered in the State Capitol Improvement Program (SCIP). Projects submitted that are not included in the SCIP will not be considered for funding. Give a brief but accurate description of the project. You will have the opportunity to expand upon this in the Project Data Sheets to follow. Insert the full cost of the project, the amount the airport sponsor will contribute (a minimum of 5% of the total cost for projects without federal funding or a minimum of half the local share required of federal funds e.g. FAA 90% / Local 5% / WSDOT 5%), and the amount you are requesting from the Aviation Division. Include any other funds including the funding source (e.g. grant funds from another agency, private funds, etc.). The total of the first column must equal the total of all other columns. The totals for the columns will automatically be calculated. Please make these amounts as accurate as you can. Actual project bid amounts or negotiated consultant fees are preferable. If precise amounts are not yet available you are encouraged to use professional engineering estimates. If these estimates turn out to be an understatement and inadequate to cover the cost of the actual project, WSDOT Aviation may not be able to cover the additional costs which may have to be borne by the applicant. You will be asked to provide additional information supporting these costs and the source on the project data sheets. DOT Form 900-030EF - Instructions Page 1 of 2 Revised 4/2021 5. Other Questions and Required Documentation Master Plan / ALP Narrative Report - Please indicate if the airport has an approved Airport Master Plan or Airport Layout Plan (ALP) Narrative Report by checking 'Yes' or'No'. If'Yes' insert the month and year the report is dated. Airport Layout Plan (ALP) - Please indicate if the airport has an approved Airport Layout Plan (ALP) by checking 'Yes' or'No'. If 'Yes' insert the month and year the plan was approved. The project you are requesting funding for must be shown on the ALP in order to be considered for funding. If the airport does not have an approved ALP, the only project the sponsor should request funding for is the preparation of an Airport Master Plan and ALP. Airport Information System (AIS) - Please indicate by checking 'Yes' or 'No' if the airport sponsor met the requirement to review and update their data in the AIS for the preceding calendar year by the December 31 deadline. Greenhouse Gas Policy - RCW 70A.45, outlines fund distribution prerequisites for infrastructure and capital development projects, all airport sponsors should adopt a greenhouse gas emission reduction policy in accordance with this law. Please indicate by checking 'Yes' or 'No' if the airport sponsor has an adopted policy. If'Yes' submit a copy of the policy to WSDOT Aviation and indicate how you are submitting by selecting the appropriate response from the drop-down menu. For more information on this law, please visit Washington State Legislature's Revised Code of Washington (RCW) at https://apps.leg.wa.gov/rcw/default.aspx?cite=70A.45. While having a policy is currently not a requirement that determines grant eligibility, it is anticipated in the near future that this will be an added requirement. Airport Aid Grant Assurances - The airport's signed acceptance of WSDOT Aviation's Airport Aid Program Grant Assurances (Chapter 468-260 WAC) must be submitted with each Airport Aid Application. Please indicate how you are submitting the signed grant assurances by selecting the appropriate response from the drop-down menu. Please include the the grant assurances document in its entirety. Adopted Resolution - Publicly owned airport sponsors must submit a resolution adopted by its elected officials. The resolution shall 1) Authorize submittal of the application to WSDOT Aviation, 2) State that the sponsor has the required matching funds available, and 3) State the elected officials support of the application. Please indicate how you are submitting the signed grant assurances by selecting the appropriate response from the drop-down menu. 6. Signing and submitting the Grant Application WSDOT Aviation requests that airport sponsors submit the grant application and all supporting documentation electronically. The Airport Aid Application, Project Data Sheet(s), and Supplemental Justification Sheet(s) will need to be emailed from the Applicant's Authorized Representative as the saved fillable form .pdf file (do not edit or alter the form in any way). The email being sent directly from the Applicant's Authorized Representative will serve in lieu of an actual signature on a printed document. All application forms and supporting documentation must be received by WSDOT Aviation by the published deadline. WSDOT will reply to the email acknowledging receipt of the application. DOT Form 900-030EF - Instructions Page 2 of 2 Revised 4/2021 Aftk w7Washington State A#p Department of Wansportation Aviation Division A Steward for Washington's Aviation System" Airport Aid Application Project Data Sheet Complete a separate Project Data Sheet for each project listed from the Airport Aid Application (Form 900-030EF) Kittitas County - Bowers Field (ELN) - Project No. 1 - Wetland and Stream Mitigation Project (Design) 1 Project Category (Select One Only): ® Pavement ® Safety (DPlanning ® Security ® Runway Safety 0 Equipment iO Maintenance © Property ® Other ® Master Plan / Airport Layout Plan ® Airport Layout Plan (ALP) Update ® Environmental ® Wildlife 17 Other 2 Detailed Project Description / Approach to Accomplishing Project: Wetland and stream mitigation project (design phase). The project includes design and bidding services. 3 Project Justification: The Wetland and Stream Mitigation Design Project is needed to address federal environmental (NEPA) requirements associated with upcoming Airport Improvement Projects at Bowers Field Airport. This project will design for mitigation related to stream and wetland impacts associated with construction of forthcoming airport improvements. The need for this mitigation was established during an Environmental Assessment (EA). 4 Cost Estimate Details: Source of Project Cost Estimate - Negotiated Consultant Fee Airport Admin Costs (IFEs, Advertising, etc) = $5,000 Consultant Fees = $195,000 TOTAL PROJECT COST =$200,000 (Amount eligible for WSDOT match funding) 5 Project Schedule: Expected Start of Project: 9/1/2022 Expected Completion of Project: 3/1/2023 Start of Work Covered by Grant: 9/1/2022 Completion of Work Covered by Grant: 3/1/2023 Submit a detailed proiect schedule (to include project milestones). Submitting project schedule via: Emailing - Electronic Document 6 Other Supporting project documentation (Required): Submit a spending plan identifying anticipated grant expenditures by month. Submitting via: Emailing - Electronic Document Submit job creation data using the Aviation Economic Impact Calculator. Submitting via: Emailing - Electronic Document 7 Other Supporting project documentation (As Applicable): Submit documentation supporting your consultant selection process. Submitting via: Emailing - Electronic Document Submit a copy of your consultant's Scope of Work. Submitting via: Emailing - Electronic Document Have project plans and specifications been prepared? E]Yes F/JNo Has a property appraisal been completed for property acquisition? Yes ®✓ No FAA AIP Project Number: 3-53-0026-XXX-XXXX FAA Grant Contract Number: Other supporting documentation? DOT Form 900-030A EF Revised 4/2021 SCID Priority Score (WSDOT Use Only) � Washington State WI/ Department of Transportation Aviation Division A Steward for Washington's Aviation System" Airport Aid Application Project Data Sheet Complete a separate Project Data Sheet for each project listed from the Airport Aid Application (Form 900-030EF) Kittitas County - Bowers Field (ELN) - Project No. 2 - Project Category (Select One Only): ® Pavement ()Safety ®Planning ® Security () Runway Safety ®Equipment (:) Maintenance O Property tC) Other 2 Detailed Project Description / Approach to Accomplishing Project: 3 Project Justification: 4 Cost Estimate Details: Source of Project Cost Estimate - 5 Project Schedule: Expected Start of Project: Expected Completion of Project: Start of Work Covered by Grant: Completion of Work Covered by Grant: Submit a detailed proiect schedule (to include project milestones). Submitting project schedule via: T Other Supporting project documentation (Required): Submit a spending plan identifying anticipated grant expenditures by month. Submitting via: Submit job creation data using the Aviation Economic Impact Calculator. Submitting via: 7 Other Supporting project documentation (As Applicable): Submit documentation supporting your consultant selection process. Submitting via: Submit a copy of your consultant's Scope of Work. Submitting via: Have project plans and specifications been prepared? MYes FlNo Has a property appraisal been completed for property acquisition? YesNo FAA AIP Project Number: FAA Grant Contract Number: Other supporting documentation? DOT Form 900-030A EF Revised 4/2021 SCID Priority Score (WSDOT Use Only) � Washington State SIA Department of Transportation Aviation Division A Steward for Washington's Aviation System' Airport Aid Application Project Data Sheet Complete a separate Project Data Sheet for each project listed from the Airport Aid Application (Form 900-030EF) Kittitas County - Bowers Field (ELN) - Project No. 3 - 1 Project Category (Select One Only): ®Pavement ®Safety ®Planning O Security O Runway Safety 0 Equipment OMaintenance OProperty OOther ® Rehabilitation ® Runway ® Maintenance ® Taxiway ® Reconstruction ® Apron ® New Construction ® Taxilane ® Helipad ® Other 2 Detailed Project Description / Approach to Accomplishing Project: 3 Project Justification: 4 Cost Estimate Details: Source of Project Cost Estimate - 5 Project Schedule: Expected Start of Project: Expected Completion of Project: Start of Work Covered by Grant: Completion of Work Covered by Grant: Submit a detailed proiect schedule (to include project milestones). Submitting project schedule via: T Other Supporting project documentation (Required): Submit a spending plan identifying anticipated grant expenditures by month. Submitting via: Submit job creation data using the Aviation Economic Impact Calculator. Submitting via: 7 Other Supporting project documentation (As Applicable): Submit documentation supporting your consultant selection process. Submitting via: Submit a copy of your consultant's Scope of Work. Submitting via: Have project plans and specifications been prepared? QYes MND Hasa property appraisal been completed for property acquisition? MYes FINo FAA AIP Project Number: FAA Grant Contract Number: Other supporting documentation? SCIP Priority Score DOT Form 900-030A EF (WSDOT Use Only) Revised 412021 Instructions for Project Data Sheet (DOT Form 900-030A) Complete a separate Project Data Sheet for each project listed from the Airport Aid Application (Form 900-030EF). Three individual sheets have been created and have automatically populated data for Airport Sponsor, Airport Name, Project No. and Title. If there are more than three projects, you will need to complete an additional application packet. 1. Project Category and Type - Mark the appropriate project category. Some categories will also expand asking for a more specifiec project type under that category (e.g. Category - Pavement, Project Type - Rehabilitation). Select only the category of the most prominent work element of your project. 2. Detailed Project Description - Provide a brief but descriptive narrative of the project to thoroughly explain what will be accomplished by the project. Please be as clear and specific as possible. Example: Runway 7/25 (3200' x 60') rehabilitation to include grinding top 1/2 -inch of asphalt and overlaying with 2 inches of Class B hot mix asphalt (HMA). The project will also include markings and displacing Runway 7 by 100 feet. 3. Project Justification - Provide a brief narrative to justify why the project should receive state funding. Explain if it is a pavement project recommended by WSDOT Aviation's Airport Pavement Management System (provide details such as the specific pavement sections, PCI values, etc.), if a certain activity level at the airport has triggered the need for the improvements, or if the project is to correct an item of non-compliance found during a 5010 inspection or FAA compliance inspection. 4. Cost Estimate Details - Provide specific information as to how the project costs shown on the first page of the Airport Aid Application were arrived at including the source (i.e. bid tab, engineer's estimate, vendor quote, etc.). Be sure to include a detailed itemization of the specific costs (i.e. labor and overhead costs not just construction costs in your estimate (i.e. design engineering, environmental, project bidding, construction, construction observation, etc.) 5. Project Schedule - Indicate the expected start and completion of the project as well as the dates for when the work that would be included in the grant is beginning and ending. Note that these two sets of dates can be different based on the date advertised in which project work will be eligible. For example, WSDOT Aviation's grant cycle may be the first in the state's biennium and can only fund work that would take place after July 1st, but the airport is a NPIAS airport and has received a grant from the FAA and opted to begin the work in May as to not delay the project. In this example, only the work taking place after July 1 would be eligible for grant funds. Also submit a detailed project schedule that includes major milestones, key deliverables, specific actions, etc. 6. Other Supporting Project Documentation (Required) - 1) Submit a spending plan showing anticipated grant reimbursement amounts by month over the duration of the project, and 2) Submit information on jobs created by the project (WSDOT's Aviation Economic Impact Calculator is a good tool for this). 7. Other supporting Project Documentation (As Applicable) - Provide any additional information as applicable that will help WSDOT Aviation fully understand your project. DOT Form 900-030A EF - Instructions Revised 412021 Adft MWashington State Department of Transportation Aviation Division A Steward for Washington's Aviation System" Airport Aid Application Supplemental Justification Complete a separate Supplemental Justification for each project listed from the Airport Aid Application (Form 900-030EF) Kittitas County - Bowers Field (ELN) - Project No. 1 - Wetland and Stream Mitigation Project (Des6l 1. Will the project correct an identified airport safety hazard, deficiency, or non-standard design item? ®X Yes ONo If Yes, specifiy the correction(s). This project is a prerequisite to two safety related projects at the airport: -construction of a parallel taxiway for Runway 11-29, which will eliminate on going back taxiing that occurs on Runway 11-29; and -flood reduction improvements, which will eliminate seasonal flooding/ponding that occurs at the airport. 2. Does the project serve a vital community need? If Yes, specify the need(s). Yes FINo This project is part of a series of projects that are vital to Central Washington University's operations and flight training. 3. Does the project promote economic development and financial sustainability for the airport? If R Yes 0 No Yes, please elaborate. This project will promote economic development through job creation activities associated with construction following the completion of the design. 4. Project Readiness: a. Has required environmental documentation (e.g. NEPA/SEPA) been approved? OYes MNo b. Is project ready to proceed immediately? Yes 1No I LAND USE COMPATIBILITY I 1. Does the local land use jurisdiction recognize the airport as an Essential Public Facility in its Yes ®No comprehensive plan? If Yes, provide reference to the specific location(s) in the plan. Kittitas County Comprehensive Plan, Section 4.8 Goals, Policies and Objectives, GPR 4.15F http://co.kittitas.wa.us/uploads/documents/cds/comp-plar/2014/2014-december-comp-plan.pdf 2. Does the comprehensive plan include the airport in the 'Transportation System Inventory'? If Yes, Yes ®No provide reference to the specific location(s) in the plan. Kittitas County Comprehensive Plan, Section 4.2 Description of Existing Transportation System http://co. kittitas.wa.us/upl oads/do cuments/cds/comp-plan/2014/2014-december-comp-p l an.pdf 3. Does the comprehensive plan include policies that discourages the development of incompatibleYes [7No VNI land uses adjacent to the airport? If Yes, provide reference to the specific location(s) in the plan. Kittitas County Comprehensive Plan, Section 4.8 Goals, Policies and Objectives, GPR 4.15F http://co.kittitas.wa.us/uploads/documents/cds/comp-plan/2014/2014-december-comp-plan.pdf 4. Are regulations in place that prohibit penetration of FAR Part 77 surfaces? If Yes, provide MYes FINo reference to the specific regulation(s). Kittitas County Comprehensive Plan, Section 4.8 Goals, Policies and Objectives, GPR 4.15H http://co.kittitas.wa.us/uploads/documents/cds/comp-plan/2014/2014-december-comp-plan.pdf 5. Is zoning in place that discourages the development of incompatible land uses adjacent to the ®X Yes [—]No airport? If Yes, provide reference to the specific code(s). Kittitas County Comprehensive Plan, Section 4.8 Goals, Policies and Objectives, GPR 4.15F http://co.kittitas.wa.us/uploads/documents/cds/comp-plan/2014/2014-december-comp-plan.pdf 6. Is zoning in place to regulate height hazards? If Yes, provide reference to the specific code(s). ®X Yes [:]No Kittitas County Comprehensive Plan, Section 4.8 Goals, Policies and Objectives, GPR 4.15F http://co.kittitas.wa.us/uploads/documents/cds/comp-plan/2014/2014-december-comp-plan.pdf 7. Does the land use authority require aviation activity notices (e.g. title notice, notice on the plat)? 7Yes ❑No DOT Form 900-030B EF Revised 4/2021 Washington State ®® Department of Transportation Aviation Division orpovl ° fld AppflcaUon SuppflemenW J1 a sUficaUon "A Steward for Washington's Aviation System" Complete a separate Supplemental Justification for each project listed from the Airport Aid Application (Form 900-030EF) Kittitas County - Bowers Field (ELN) - Project No.2 - 1. Will the project correct an identified airport safety hazard, deficiency, or non-standard design item? Yes FNo If Yes, specifiy the correction(s). 2. Does the project serve a vital community need? If Yes, specify the need(s). Yes 0 No 3. Does the project promote economic development and financial sustainability for the airport? If Yes, please elaborate. 4. Project Readiness: a. Has required environmental documentation (e.g. NEPA/SEPA) been approved? b. Is project ready to proceed immediately? DOT Form 900-030B EF Revised 4/2021 0 Yes 0 No Yes F�]No Yes 0 No Adft Washington State ,Af - Department of Transportation Aviation Division Airport Aid Application Supplemental Justification A Steward for Washington's Aviation System" Complete a separate Supplemental Justification for each project listed from the Airport Aid Application (Form 900-O3OEF) Kittitas County - Bowers Field (ELN) - Project No.3 - 1. Will the project correct an identified airport safety hazard, deficiency, or non-standard design item? ®Yes ®No If Yes, specifiy the correction(s). 2. Does the project serve a vital community need? If Yes, specify the need(s). 3. Does the project promote economic development and financial sustainability for the airport? If Yes, please elaborate. 4. Project Readiness: a. Has required environmental documentation (e.g. NEPA/SEPA) been approved? b. Is project ready to proceed immediately? DOT Form 900-030B EF Revised 4/2021 Yes No [:]Yes ® No 0 Yes [7 No I© Yes []No 620-03: STANDARD HANDOUT FOR PREDESIGN CONFERNECE AGENDAS AIRPORTPROGRAM (AIP) PROJECT DEVELOPMENT Airport: Location (City/State): AIP Grant Number: Grant Description: Bowers Field Airport Ellensburg, WA 3 -53 -0026 -XXX -2022 Wetland and Stream M ion Project — Design Phase ITEM DATE COMMENTS ESTIMATED ACTUAL 1. Environmental Documentation Submitted 2. Environmental Documentation Approved 6/1/2022 3. Scope of Work and Record of Negotiations Submitted to FAA 6/3/2022 4. Consultant Fees Accepted by FAA 7/1/2022 5. DBE Plan and Goals Submitted to Civil Rights (if applicable) NA 6. Grant Application Submitted by Sponsor 7/1/2022 7. Constrution Safety and Phasing Plan Submitted for Airspace Review 11/1/2022 8. Modification of Standards Submitted NA 9. Draft Plans, Specifications, and Design Report Submitted for FAA Review 1/15/2023 10. Documents Reviewed by FAA and Returned with Comments 2/10/2023 11. Final Acceptance by FAA 2/29/2023 12. Design -only Grant Closeout Submitted to FAA 3/1/2023 13. Advertising Date 2/29/2023 14. Bid Opening Date 3/29/2023 15. Recommendation of Award and Bid Tab Submitted by Sponsor 4/5/2023 16. Grant Issued 17. Notice to Proceed Date 18. Substantial Completion Date 19. Final Inspection 20. Airport Facility Diagram Updated 21. Grant Closeout Submitted to FAA 13 1/*AwcESTTU RY E N G I N E E R I N G Memo To: Eric Johnson, WSDOT Aviation From: Bryan Condon, PE Date: May 6, 2022 Project: Bowers Field Airport — Wetland and Stream Mitigation Project (Design) Re: Project Scope and Fee Estimate Project Overview and Environmental Timeline The Wetland and Stream Mitigation Design Project will address NEPA requirements associated with upcoming Airport Improvement Projects at Bowers Field Airport. These upcoming projects are expected to impact critical areas (wetlands and stream), and, as established by an Environmental Assessment, this mitigation project is needed to offset the impacts of those critical areas. This project will be funded through the FAA AIP program, and is required to follow the environmental requirements of NEPA. The original intent was that this project would follow the standard FAA grant application schedule, with environmental documentation for the project being completed early 2022, and scope and fee for a design grant completed in April of 2022. However, there have been project delays related to a change in permitting, associated with a reduction in wetland impacts from originally expected impacts. As such, Kittitas County (Owner) and Century West have not moved forward with design scoping and development of project fee, as this will be dependent on the outcome of the environmental finding. Furthermore, the FAA will not approve a scope of work until the environmental process is complete. The environmental process is currently in the consultation period and is anticipated to be complete in June of 2022. Planning Level Scope and Fee In an effort to complete the WSDOT Airport Aid application by the May 13" deadline, we have looked at the scope and fee from a high-level planning perspective based on anticipated project elements. We anticipate that the design services for the project will consist of the following tasks: Task 1— Project Management/Administration Task 2 — Survey & Project Base Map Set Up Task 3 — 50% Preliminary Design Task 4 — 90% Design Task 5 — Final Design Task 6 — Bidding Services Based on the anticipated scope tasks and similar projects of this nature, the total project cost is estimated to be around $200,000. With that said, this number will still need to be refined through the final scoping process and validated through the IFE and negotiation process. This is anticipated to be undertaken upon final completion of the environmental process in June of 2022. Once a final fee is identified, this cost documentation is anticipated to be sent to WSDOT Aviation to finalize a final grant amount offer. Century West Engineering 1 22232 171' Avenue SE, Ste. 206 1 Bothell, WA 98021 1 425.286.6602 1 www.centurywest.com Kittitas County- Bowers Field Airport s WENTURY Wetland and Stream Mitigation Project (Design) Total Project Cost: $200,000 Total Project Cost (WSDOT Eligible) $200,000 Estimated Proiect Schedule 6 Months Project Start Date 9/1/2022 Project End Date 3/1/2022 Month Estimated Expense 1 September 2022 $25,000 Design 2 October 2022 $75,000 Design 3 November 2022 $55,000 Design 4 December 2022 $25,000 Final Design 5 January 2023 $10,000 Final Design 6 February 2023 $10,000 Project Closeout Total $200,000 W Z . ry O Z U O f— co Q O W F- 00 - OO Q Z J � W Z u, W - Z O a_ IL 0 x 0 ix J 11 TF :� 7 N Q Z U _O U) Q oLU= 0 0 J i— wz F_ w Z /� co C of CL L. ,,,F! < a ! z r ! _ tl IL D 0 ff cD iz 0