HomeMy WebLinkAboutContract HH-2020-001-HopeSource-PathwaysHH-2022-00 1 -HopeSource-Pathways
HOMELESS HOUSING PROGRAM
GRANT AGREEMENT
This Homeless Housing Program Grant Agreement ("Agreement") is entered into
between KITTITAS COUNTY, a political subdivision of the State of Washington (the
"County"), and HOPESOURCE, a Washington non-profit corporation ("Recipient") for the
Pathways Purchase.
ARTICLE I - PURPOSE AND TERM
Section 1.1 Purpose: The purpose of this Agreement is to distribute homeless housing
surcharge funds awarded pursuant to the applicable provisions of RCW 36.22.179-1791.
Section 1.2 Term: This Agreement shall take effect May 3'd, 2022, and terminate on July
I'1,2022
ARTICLE II - GRANT AMOUNT, USE AND BUDGET
Section 2.1 Grant Amount: The Recipient is awarded a total of up to seven hundred fifty
thousand dollars ($750,000.00) (Homelessness Fund) (the "Grant Award") to be administered
as follows as Grant Award HH-2022-00 I -HopeSource-Pathways.
Section 2.2 Use of Grant. The Recipient shall use the Grant Award solely for the purposes
and in the manner described in Exhibit A - Attached Application, which is incorporated by
this reference. Adjustments to Proposed Project Timelines may be requested of the Committee
in writing and the Committee may recommend adjustments to the Board of Kittitas County
Commissioners. These recommendations may be granted or denied at the discretion o f the
Board of Kittitas County Commissioners.
Section 2.3 Budget. The Grant Award shall be expended by the Recipient as set forth in
Exhibit A. Adjustments to Proposed Project Budgets may be requested of the Committee in
writing and the Committee may recommend adjustments to the Board of Kittitas County
Commissioners. These recommendations may be granted or denied at the discretion of the
Board of Kittitas County Commissioners. These recommendations may be granted or denied
at the discretion of the Board of County Commissioners.
ARTICLE III - DISBURSEMENTS
Section 3.1 Disbursement of Grant Award Funds. This specific agreement requires a one-
time disbursement from the County, consistent with the agreement and application. The request
must include the purchase and sale documents. Within 30 days of its receipt of the request and
satisfactory supporting documentation, and subject to the other terms and conditions contained
in this Agreement, the County shall pay the amount of the invoice to the Recipient at the address
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specified in Section 5.2.
Section 3.2 Advance Disbursement. The Recipient may request disbursement from the
Grant Award in advance of actual expenditure only for the purposes described in the attached
application.
Section 3.3 Disbursement Limitations. In no event will the County ever be required to
disburse funds in excess of the Grant Award. In addition, unless expressly provided otherwise
in this Agreement: (a) no disbursements will be made in advance of costs or expenses being
incurred; and (b) no costs or expenses incurred by the Recipient prior to the effective date of
this Agreement, or after its termination, are eligible for reimbursement.
Section 3.4 Disbursement Without Preiudice. Any disbursement made by the County to
the Recipient shall be without prejudice to the County's rights later to challenge the propriety
of the Recipient's claimed costs or expenses. Any deviation from the grant described and the
attached application is presumptively improper.
Section 3.5 Withholding Disbursements. If the Recipient fails to perform any obligation
under this Agreement and the failure has not been cured within 10 days following oral or written
notice from the County or the Committee, the County may, without penalty and in its sole
discretion and upon written notice to the Recipient, withhold all monies otherwise due the
Recipient until such failure to perform is cured. This right to withhold disbursements is in
addition to all other rights and remedies the County may have available to it under this
Agreement or under law.
ARTICLE IV-REPORTS AND RECORDKEEPING
Section 4.1 Progress Reports. At least once a quarter, and upon request from time to time, the
Recipient shall provide a report on the progress made to date on the Project, using such form and
meeting such requirements as determined by the Committee (see also III REPORTING). Such
progress reports shall be provided by the Recipient to the Committee and to the Kittitas County
Auditor's Office at its address specified in Section 5.2. The Recipient shall also provide an
annual report as specified in the grant guidelines.
Section 4.2 Record Retention: Review. The Recipient shall maintain records sufficient to
fully document its compliance with all contractual, grant and legal requirements, for not less
than six years from the last date of work performed or reimbursement pursuant to this
agreement, whichever is later. Upon reasonable advance notice, the Recipient shall provide the
County its authorized agents, and State or Federal agencies having audit authority related to this
Agreement with full access to all of the Recipient's records relating to this Agreement or the
Project. The Recipient agrees to shall defend, indemnify and hold harmless the County and its
appointed and elective officers, agents and employees, from and against all loss or expense for
any audit exceptions or other irregularities in its performance or recordkeeping, including but
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not limited to impermissible or unauthorized use of Grant Award funds. This section shall
survive termination of this Agreement.
ARTICLE V - CONTRACT ADMINISTRATION AND NOTICES
Section 5.1 Personnel. The Recipient will secure at its own expense all labor and materials
required to perform any work in connection with the Project. The Recipient shall be responsible
for all applicable payroll, labor and industries premiums, and taxes. All employees and
subcontractors of the Recipient shall be covered by Industrial Insurance in full compliance
with title 51 of the Revised Code of Washington ("RCW").
Section 5.2 Contract Representatives. The parties' designated representatives shall be
responsible for the administration of this Agreement and for receiving notices given in
connection with this Agreement. The following are designated as the representatives of the
parties.
FOR THE COUNTY:Brian Carlson, Budget & Finance Manager
County Auditor's Office
205 West 5th - Suite 105
Ellensburg WA 98926
509-962-7s02
Brian. carlson@co.kittitas.wa.us
FOR THE RECIPIENT Craig Kelly
700 E. Mountain View Ave. Suite 501
Ellensburg, WA 98926
s09-92s-t448
ckelly@hopesource.us
A party may change its designated representative or address by providing written notice to the
other party.
Section 5.3 Notices. Any notice required or permitted to be made under this Agreement may
be given personally, by facsimile, or by first-class, registered or certified mail. A notice
personally delivered to the other party is deemed given upon proper delivery. A notice sent by
first-class, registered or certified mail is deemed given three days after mailing, if properly
addressed and having proper postage. Notices delivered by facsimile shall be deemed to have
been given on the date of transmission if received during the recipient's business day or, if not,
on the recipient's next business day. E-mail addresses, if listed in this Agreement, are provided
only for convenience and not for notice purposes.
ARTICLE VI - INSURANCE
Section 6.1 Professional Legal Liability. The Recipient will maintain professional legal
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liability or professional errors and omissions coverage appropriate to the Recipient's profession.
The coverage will have a limit of not less than One Million Dollars ($1 million) per occurrence.
The coverage will apply to liability for a professional error, act or omission arising out of the
Recipient's services under the Agreement. The coverage will not exclude bodily injury or
property damage. The coverage will not exclude hazards related to the work rendered as part
of the Agreement or within the scope of the Recipient's services under the Agreement, including
testing, monitoring, measuring operations or laboratory analysis where such services are
rendered under the Agreement.
Section 6.2 Workers' Compensation and Employer Liability. The Recipient will maintain
workers' compensation insurance as required by Title 51 RCW, and will provide evidence of
coverage to the BOCC. If the Contract is for over $50,000, then the Recipient will also
maintain employer liability coverage with a limit of not less than One Million Dollars ($1
million). The Recipient will request that the Washington State Department of Labor and
Industries, Workers Compensation Representative, send written verification to the County that
the Recipient is currently paying workers' compensation.
Section 6.3 General Liabi . The Recipient will maintain commercial general
liability coverage for bodily injury, personal injury and property damage, subject to a limit of
not less than One Million Dollars ($l million) per occurrence. The general aggregate limit will
apply separately to the Contract and be no less than Two Million Dollars ($2 million). The
Recipient will provide commercial general liability coverage that does not exclude any activity
to be performed in fulfillment of the Agreement. Specialized forms specific to the industry of
the Recipient will be deemed equivalent, provided coverage is no more restrictive than would
be provided under a standard commercial general liability policy, including contractual liability
coverage.
Section6.4 MiscellaneouslnsuranceProvisions.
A. The Recipient will place insurance with insurers licensed to do business in the State
of Washington and having A.M. Best Company ratings of no less than A-VII, with
the exception that excess and umbrella coverage used to meet the requirements for
limits of liability or gaps in coverage need not be placed with insurers or re-insurers
licensed in the State of Washington.
B. The insurance limits established by this section are not intended to indicate the
Recipient's exposure, nor are they limitations on the Recipient's indemnification
duties. This section shall survive termination of this Agreement.
C. The policy shall be endorsed and the certificate shall reflect that the County, its
officers, officials, employees, agents and representatives, are an additional insured
with respect to activities under the contract, and the policy will contain no special
limitations on the scope of protection afforded to the County, its officers, officials,
employees, agents and representatives as an additional insured.
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D. The certificate will, at a minimum, list limits of liability and coverage. The Recipient
will furnish the County with properly executed certificates of insurance or a signed
policy endorsement, including the additional-insured provision, which will clearly
evidence all insurance required in this Section, before work under this Agreement
shall commence, but no later than Ten (10) days after the effective date of this
Agreement. Acceptable forms of evidence are the endorsement pages of the policy
showing the County as an additional insured.
E. The Recipient will maintain all required policies in force from the time services
commence until services are completed. The Recipient will provide a current or
updated copy of all insurance policies specified in the Agreement upon the request of
the County. Certificates, policies and endorsements scheduled to expire before
completion of services will be renewed before expiration. The certificate will provide
that the underlying insurance contract may not be canceled, or allowed to expire,
except on 30-days'prior written notice to the County. Any certificate or endorsement
limiting or negating the insurer's obligation to notify the County of cancellation or
changes must be amended so as not to negate the intent of this provision. Written
notice of cancellation or change must be delivered to the County as set forth in
Sections 5.2 and 5.3.
F. If the Recipient's liability coverage is written as a claims-made policy, then the
Recipient must evidence the purchase of an extended-reporting period or "tail"
coverage for a three-year period after completion of the services.
G. The Recipient's liability insurance provisions shall be primary and shall be non-
contributing with any other insurance maintained by Kittitas County with respect to
any insurance or self-insurance programs covering the County, its elected and
appointed offi cers, offi cials, employees, agents and representatives.
H. Any failure to comply with reporting provisions of the policies will not affect
coverage provided to the County, its officers, officials, employees, agents or
representatives.
The Recipient's insurance will apply separately to each insured against whom claim
is made or suit is brought, subject to the limits of the insurer's liability. The Recipient
will include all subcontractors as insurers under its policies or will furnish separate
certificates and endorsements for each subcontractor. All coverage for subcontractors
will be subject to all of the requirements stated in these provisions.
ARTICLE VII _ INDEMNIFICATION
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Section 7.1 Indemnification. To the fullest extent permitted by law, the Recipient shall
indemnify, defend and hold harmless the County, the Committee and the BOCC, and all
County officials, officers, employees, agents and each of them, from and against all claims in
any way resulting from or arising out of the performance of this Agreement, whether such
claims arise from the actual or alleged acts, errors or omissions of the Recipient, its
subcontractors, third parties, the County, the Committee or the BOCC, or anyone directly or
indirectly employed or supervised by any of them or anyone for whose acts, errors or omissions
any of them may be liable. "Claim" means any loss, claim, suit, action, liability, damage or
expense of any kind or nature whatsoever, including but not limited to attomeys' fees and costs,
attributable to personal or bodily injury, sickness, disease or death, or to injury to or destruction
of property, including the loss of use resulting therefrom.
Section 7.2 Recipient's Dutv to Indemnify. The Recipient's duty to indemnify, defend and
hold harmless includes but is not limited to claims by the Recipients or any subcontractor's
officers, employees or agents. The Recipient's duty, however, does not extend to claims arising
from the sole negligence or willful misconduct of the County, the Committee or the BOCC, or
of the officials, officers, employees, agents or representatives of the County, the Committee or
the BOCC.
Section 7.3 Waiver of RCW Title 51 Immunity. Solely for purposes of this indemnification
provision, the Recipient expressly waives its immunity under Title 51 RCW and acknowledges
that this waiver was mutually negotiated by the parties. The Recipient's duty to indemnify,
defend and hold harmless shall survive termination of this Agreement.
ARTICLE VIII-NONDISCRIMINATION AND LEGAL COMPLIANCE
Section 8.1 Nondiscrimination. The Recipient shall not discriminate against any employee
or applicant for employment, or program participant or program participant applicant, on account
of race, color, sex, religion, national origin, creed, marital status, age, Vietnam era or disabled
veterans status, the presence of any sensory, mental or physical handicap, or any other basis
prohibited by law with respect to any program participation, employment upgrading, demotion,
transfer, recruitment or selection for training, including apprenticeships and volunteers. This
prohibition does not apply, however, to a religious corporation, association, educational
institution or society with respect to the employment of individuals of a particular religion to
perform work connected with the carrying on by such corporation, association, educational
institution or society of its activities.
Section 8.2 Compliance with Laws. The Reci pient and its officials, officers, employees,
agents and subcontractors shall comply with all applicable federal, state and local laws,
regulations, rules and policies. The County, the Committee and the BOCC shall have no
obligation to ensure such compliance.
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ARTICLE IX - TERMINATION
Section 9.1 Termination for Loss of Funding. The County shall have the right to terminate this
Agreement at arry time after providing written notice consistent with sections 5.2 and 5.3 of this
agreement if the funds relied upon for the Grant Award are terminated, suspended or otherwise lost
or impaired in whole or in part.
Section 9.2 Termination for Convenience. Either party may terminate this Agreement for
convenience upon giving the other party at least 30 days' advance written notice. In that event, the
Recipient will be entitled to payment only for those expenses and costs reasonably and actually
incurred prior to the effective date of the termination.
Section 9.3 Termination for Default. If either party defaults in its performance under this
Agreement, the nondefaulting parly may give the defaulting party written notice that it has 30 days
in which to cure the default. If the default is not cured within 30 days of notice, the nondefaulting
party may terminate the contract. In the event of such a termination, the nondefaulting party shall
have all rights and remedies available to it under law.
ARTICLE X - MISCELLANEOUS
Section 10.1 Permissible-Use Warranty. The Recipient warrants that its planned and actual uses
ofthe Grant Award constitute permissible uses for homeless housing surcharge funds as established
by RCW 36.22.179. This section shall survive termination ofthis Agreement.
Section 10.2 Organizational-Status Wananty. The Recipient warrants that it is duly orgarized,
existing and in good standing under the laws of the State of Washington.
Section 10.3 Relationship of Parties. This Agreement, and the parties' and the Committee's and
the County's activities under it, shall not be construed as creating any kind of partnership or joint
venture, nor shall it be construed as creating any kind of independent contractor, agency or
employment relationship between the parties, the Committee, or the County.
Section 10.4 No Third-Party Rights. This Agreement is entered into by the parties solely for their
own benefit and it creates or grants no rights of any kind in any other party.
Section 10.5 Assignment. The Recipient shall not assign any of its rights or delegate any of its
duties under this Agreement without the prior express written consent of the County, which may be
granted or refused in the County's sole discretion.
Section 10.6 Choice of Law: Venue: Jurisdiction. This Agreement shall be govemed by the laws
of the State of Washington. In the event of a legal proceeding, venue shall be only in a court of
competent jurisdiction in Kittitas County. Each party hereby consents to the personal jurisdiction of
the courts of the State of Washington, County of Kittitas. This section shall survive the termination
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of this Agreement.
Section 10.7 Waiver. No term or condition of this Agreement shall be deemed waived unless
such waiver is expressly agreed to in writing by the party granting the waiver. In addition,
waiver of any breach of this Agreement shall not be deemed a waiver of any prior or subsequent
breach.
Section 10.8 Amendment. This Agreement can be amended only by a writing executed by
the parties.
Section 10.9 Entire Agreement. The parties acknowledge that this Agreement is the complete
expression of their agreement regarding the subject matter of this Agreement. Any oral or
written representations or understandings not incorporated into this Agreement are specifically
excluded.
Section 10.10 Headings. The headings in this Agreement are for convenience only and shall
not be deemed to affect the meaning of its provisions.
Section 10.11 Severability. If any provision of this Agreement is held by a court of competent
jurisdiction to be invalid, such invalidity shall not affect the validity of the remaining provisions
that can be given effect without the invalid provision, provided that the underlying intent of
the parties can still be given effect.
Section 10.12 Signature Authoritv. Each person signing this Agreement on behalf of a party
warrants that he or she has full authority to sign this Agreement on that party's behalf.
Section 10.13 Counterparts. This Agreement may be executed in counterparts, each of which
shall be deemed an original and all of which together shall be deemed one agreement. Each
counterpart may be executed and delivered by facsimile to the other party.
Section 10.14 Exhibits. The following exhibits are incorporated into this Agreement by
reference: (a) Exhibit A - Attached Application.
BOARD OF COUNTY COMMISSIONERS
, WASHINGTON
OPPOSED
Vice-
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ATTEST:
Board- Julie Kjorsvik
of the Board- Mandy Buchholz
RECIPIENT:
/
APPROVED AS TO FORM
Douglas R. Mitchell, Deputy Prosecuting Attorney
Commissioner
singed thi, -Y(^y or V4llwn ,2022
signatup;- &m Mt-
DATE:lD
Homeless Housing Grant Agreement
Effective April2022
By: (Print Name)
Title
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STATEMENT OF WORK AND BUDGET. SEE ATTACHED APPLICATION
REGARDING THE SENIOR SUPPORT AND ADVOCACY PROGRAM
REPORTING
For each Quarterly Report, the agency will use the standardized reporting form developed
by the Homeless and Affordable Housing Committee.
Quarterly Reports are due on or before the 15th day of each April, July, October and the
following January of each year of this Grant Agreement starting on April 15,2020, with the
final report due at the completion of the project.
Reports shall reflect the data compiled and provided in compliance with section 3.1
Please send an electronic copy ofeach report to:
Kittitas County Homeless and Affordable Housing Committee (HAHC)
HAHC Clerk, Kittitas County Board of Commissioners Office
Kittitas County Auditor's Office, Brian Carlson
*Reporting requirements may be amended by the Committee so that appropriate data can be
gathered.
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Homelessness and Affordable Housing Funds
2O2l Notice of Funds Available Application Form
**Fields outlined in red are required**
PROJECT INFORMATION
Project Title: HopeSource Pathways Project
Proiect Site Name(s): PathwaYs
project Site Address(s): 1200 South Ruby Street Ellensburg,WA 98926
Which fund source is this proposalfor? (select one, see Section 1 of the NOFA for details)
Affordable Housing Funds
Homeless and Housing Assistance Funds
Total Project Costs (including other funding and resources): 1y',Q0000
TotalAmount Requested (from Kittitas County Homeless Housing and Assistdnce or Affordable
Housins funds): 750000
Time Frame for Utilization of Requested Fundst 60 dayS
City, Town or Unincorporated Area to be served: Ellensburg, WA
APPTICANT INFORMATION
Name of Applicant Organization: llgpeSOUfCe
Mailing Address: 700 E Mountain View Ave Suite 501
city, state, Zip: EllenSbu fg, WA 98926
Phone: 509-92 5-1448
Fax: 509-92 5-1204
Email Address: Skgrindle@hOpeSOUf6e. US
./
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website: WWW. hOpeSOU fge. US
Federal Tax ldentification Number: 91 -08 14544
Type of Organization:
Government
Non-Profit
For-Profit
Local housing authority
Tribe
PROJECT CONTACTS
Name of Organization Director: SUSan Gfindle
Phone: 509-92 5-1448
Emair: skgrindle@hopesource. uS
ProiectContact Name: Cfaig Kelly
ritre: Director of Operations
Phone: 509-92 5-1448
Email Address: 6[9lly@hOpeSOUrge. US
Fiscal Contact Name: Afiam MehtSentU
Phone: 509-925-1448
Email Address: amehtSentU@hOpesgufge. US
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AUTHORIZATION
Acceptance of this application may be subject to subsequent compliance reviews, including a review
of the latest audit of financial statement. Preparation of an application does not guarantee that
applicants will receive funds. By signing this grant application form the undersigned certifies that all
information is accurate to the best of his/her knowledge.
04t26t2022
Signature of Authorized Representative Date
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PROPOSAL DETAI rs
L. Applicant Profile and Qualifications: Tell us about your organization including the
purpose of your work, your goals, any history, and experience working in homeless
and/or affordable housing services, experience managing public funds, and anything
else that describes the organization's qualifications. (250 words max.)
The purpose of HopeSource is to protect those who cannot protect themselves and to
encourage those who can. Our goals are to end homelessness in our community and to
support people in building self-sufficient lives. HopeSource has a S0-year history as a
private, non-profit community action agency operating in a rural environment, making a
difference through programs that stabilize households in crisis including housing,
nutrition, energy assistance, home weatherization, transportation, rental assistance, and
youth recreation assistance. HopeSource seryes as the Continuum of Care lead for
Kittitas County, operates the Coordinated Entry system for Kittitas County, conducts the
annual Pointln-Time count, completes the Community Needs Assessment, operates the
only homeless shelter in the county, built 75 units of new affordable housing in Cle Elum
and Ellensburg, and kept 167 units of affordable housing units from going market rate.
HopeSource case managers are trained in trauma-informed care, motivational
interviewing, WSCAP family development, home health worker, mental health first aid,
and family stability planning. HopeSource oversees administration of 45 federal, state
and local contracts including; Consolidated Homeless Grant, Housing and Essential
Needs, Supportive Services for Veteran Families, McKinney-Vento, HUD, Rural
Development, Housing Trust Fund, Housing Finance Commission, Youth Homelessness
Demonstration Program, and private funding from the ROE Foundation, Mercer Creek
Church, the Shoemaker Foundation, and the Suncadia Associate Fund.
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2. Project Description Summary: Provide a brief summary the project being proposed and
a general description of how it will address homelessness or affordable housing in
Kittitas County. Be sure and indicate whether the proposal is intended to provide direct
client services or construction, maintenance, or improvement of housing facilities,
including a proposed timeline for completion. (300 words max.)
This proposal is for the acquisition of 4.8 acres in the city of Ellensburg, including a
disused hotel structure. We intend to purchase the property and building utilizing a
combination of HAHC, City of Ellensburg, and HopeSource funds to address the
housing needs of Kittitas County. Following the rehabilitation of the existing structure,
HopeSource will initially offer 16 one-bedroom 550 square foot housing units for
low-income families and individuals at or below 60% Area Median lncome, with 5 units
dedicated as homeless units. Once the property is purchased, appropriate funding
sources for rehabilitation will be identified and sought. ln addition, support services such
as housing and employment stability case management, referral to mental and physical
health, disability, and substance use providers will be offered. The property will be
staffed with an on-site manager. Future uses of the vacant portions of the property will
be placed into an affordable housing application with the State and Federal
governments, providing up to 50 affordable housing units by 2025-26. New affordable
housing units will benefit the greater Ellensburg community by creating a more stable
and connected community close to service and retailjob opportunities, including the
proposed "Canals" prolect.
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3. County Priorities: lndicate which of the following priorities are being addressed by the
proposed project and how you intend to address them. (Select all that apply and give
a brief 100 word description for each selected.)
ickly identify and engage people experiencing homelessness
Outreach and identification are accomplished through twice-weekly field visits to all
areas and businesses where homeless individuals or families are likely to spend time.
All outreach efforts are tracked weekly. The housing team reviews the Master List of all
known homeless individuals and families to ensure anyone experiencing homelessness
is identified and given continued opportunities to receive assistance. HopeSource
works closely with the City Homelessness Task Force to come alongside individuals
identified as homeless with high vulnerability and currently unengaged who need
services.
{Prioritize housing for people with the greatest needs
Affordable housing will prioritize applicants from low-income households, with 5 units
prioritizing homeless households. Prioritization will be based on the length of time
homeless and the severity of the household's needs.
Operate an effective and efficient homeless crisis response system that
swiftly moves people into stable permanent housing.
The Kittitas County Continuum of Care Coordinated Entry System for homeless
individuals has been created by HopeSource to maximize resources available in the
community and quickly re-house homeless individuals or prevent eviction. Using a
web-based entry system that can be accessed from any computer or phone, all
inquiries are contacted at the number given in the simple online form within 24 hours, if
not the same day. The system is positioned to deliver information to the entire housing
provider network immediately in one step, avoiding the need to go "door to door" for
assistance. Agencies then communicate among themselves to determine the
applicant's best choice and prioritize services.
{
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Project the fully implemented local plans on the number of households
housed and the number of households left unsheltered, assuming existing
resources and state policies.
This project will add an additional 16 units to the County housing stock, a priority of
Objective 4 in the recently updated homeless plan. The plan also shows an increased
need for housing that targets senior, disabled, and veteran households rapidly being
priced out of the market. Households of homeless and/or low to very low-income
seniors, disabled, youth or veterans would be placed through Coordinated Entry, which
would reduce pressure on the homeless response system in the county.
{Address racial disparities amongst people experiencing homelessness.
HopeSource recognizes that race and economic status can significantly limit the
opportunities of program participants and acknowledge the unequal impact of these
factors, and works to prepare program participants to overcome systemic racism in
housing, education, asset building, income, employment, and access to high-quality
food. Employees are expected to be sensitive to all diversity within the population of
persons served by the organization, employee workforce, and community.
lZOtf'"r information you think would be beneficialfor the Committee to know.
HopeSource priorities and the priorities of the Homeless and Affordable Housing
committee are strongly aligned with Governor lnslee's Reducing Poverty and lnequality
10-Year Plan. Eligible households will have housing stability plans, including education
and employment plans. HopeSource's Hope University provides in-person and virtual
coaching in life skills such as basic budgeting, credit and debt, smart spending, stress
management, and healthy living to maintain their independence in the long term. The
HopeSource NorthStar suite works with people to strengthen or gain work skills and
behavior to secure and sustain employment.
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4. Partnerships: List your key community partnerships for the proposed project and what
their role will be. (250 words max.)
Housing Authority provides Section 8 housing vouchers (VASH) for qualified
households.
WorkSource coordinates with HopeSource to provide employment search and
preparation resources for clients seeking work.
DSHS-SNAP offers temporary financial benefits as clients construct their safety net.
The Social Security SOAR program assists in moving from disabilig to ability.
CentralWashington Disability Resources and Elmviewprovides training and disability
support.
FlSHoffers food and social support.
Free Clinic Dental & Vision provides access to medical treatment.
Merit Resource Center provides rehabilitation and behavioral health services.
ASPENoffers abuse support and prevention education.
Comprehensive Healthcareprovides a full range of mental health and substance use
disorder treatment services.
HopeSource case advocates do an intensive intake for eligible households, identifying
the needs of the client and begin creating stability plans for housing and employment.
Case advocates regularly interact with, monitor, and measure client progress as long as
they are in a HopeSource program.
HopeSource actively seeks input and feedback in the groups where they participate,
such as the KCHN Leadership Council and Board, the HUD Continuum of Care Steering
Committee, the A-Team, Rotary Club, and the Chamber of Commerce. Any construction
or rehabilitation will focus on partnership with local builders and contractors.
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5. Gaps and Duplication in Services: Describe how your proposed project fills a gap in
homeless and/or affordable housing services in Kittitas County. lnclude a description of
how the project is or isn't a duplication of current services. (250 words max.)
Currently, no affordable housing projects are pending in the city or the county despite a
significant need for affordable housing. Since 2017, HopeSource has documented a
nearly 400o/o increase in services to individuals and families experiencing
homelessness. On average, there are approximately 45 homeless households in Kittitas
Coun$ at any given time, 20 of which are in temporary housing/shelter units. Many of
these households are in shelters awaiting an affordable housing option to become
available. The demand for affordable housing in the county far exceeds the availability.
Population increase in Ellensburg is outpacing Affordable Housing production; to keep
up with demand, we would need an additional 330 units of new housing per year.
The Ellensburg Housing Needs Assessment shows a clear need for one-bedroom
apartments to relieve the ongoing housing cost burden: "As of 2017, about 70o/o of all
households in Ellensburg have only 1 or 2 members. Yet only 28o/o of housing units
offered are studios or 1-bedroom. The relief of having affordable housing allows
households to provide themselves with lifesaving prescription and medical care, food,
and decent basic clothing." lntended residents can maintain pride in their independence
and ability to care for and provide for themselves without living in fear of being without
food, without basic necessary medical care, and being homeless with nowhere to turn.
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6. Sustainability: Describe your ability, experience, and resources to implement and
sustain the project during the term of the project. (250 words max.)
HopeSource owns and operates over 806 affordable housing units throughout Central
Washington. All affordable housing projects have maintained their affordability over the
years, are fully funded, and have sufficient operating reserves to maintain the structures
and serve the populations as intended. HopeSource manages 78 local, state, and
federal contracts and has an excellent standing with funders. Case advocates are highly
trained professionals who recertify in their training regularly.
HopeSource uses the Abila MIP fund accounting financial management system, a
comprehensive, configurable solution that enables staff to make better financial
decisions, execute financial management with greater precision, and better track, report,
and manage finances across the entire organization. HopeSource financial controls
include adherence to Fiscal Policies supported by OMB Circular requirements and
accounting practices. HopeSource is annually audited by an external account and has
received 12 consecutive clean annual audits.
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7. Goals & Objectives: Use the Goals and Objectives Form below to fill in the following
table with your project's goals, measures, strategies, and objectives. See the examples
below for guidance and use as many forms as necessary.
Exa le #1
Example #2
GOAL: Increase number of people enrolled in health insurance bv 25% by December 31,2020.
Measures (How will you know you are making progress toward your goal?)Data Source
Number of new enrollees in health insurance lnternal tracking
sheet
Strategy fl
(What will you do to achieve your goal?)
Create promotional materials to distribute to local partners
advertising health insurance enrollment assistance.
Measurable Objectives:
Promote the service with ot least 5 community portners
eoch quorter through December 2020.
Distribute at leost 100 flyers around the community by
December 2020.
a
a
Strategy f2
(What will vou do to achieve vour soal?l
Offer health insurance enrollment assistance at local
community events.
Measurable Objectives:
Attend ot least 2 community events per quorter in both
Upper Kittitos County and Lower Kittitos County through
December 2020
a
Strategy #3
(What will you do to achieve vour soal?l
Offer health insurance enrollment assistance appointments in
the office.
Measurable Objectives:
Schedule at least 40 hours per month of open wolk-in
assistance through December 2020.
Ensure stoff ovoilability for at leost 25 scheduled
appointments each month through December 2020.
a
GOAL: lncrease the number of trail systems available to the general public within the City of Ellensburg from 5
to 7 by December 2021.
Measures (How will you know vou are making progress toward vour goal?l Data Source
Number of trail systems open to the public and clearly labeled Trails report
Strategy fl
(What will you do to achieve your goal?l
Establish public-private partnerships for funding trail
construction and maintenance.
Measurable Objectives
Creote tailored presentotion obout project by March 2020.
Meet with ot least 2 potential portners each quorter
through June 2020.
Estoblish ot leost 2 primory public-privote portnerships for
troils by December 2020.
a
a
a
Strategy #2
(What will vou do to achieve vour soal?)ldentify sites for new trail systems.
Measurable Objectives:
Conduct site visits with portners of potentiol new sites by
Morch 2027.
ldentify pros and cons of potentiol new sites by lune 2021.
Solidify 2 new troil sites by December 2021.
a
a
a
Strategy #3
(What will you do to achieve your goal?)Build new trail systems.
Measurable Objectives:
Creote plons for construction of new trail systems by Morch
2027.
Two new trail systems will be built bv December 2021.
a
a
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GOALS AND OBJECTIVES FORM
Fill out white sections only.
GOAL:
lncrease the number of housing units available to individuals and households identified
in the Kittitas County Homeless and Affordable Housing Plan 2019 Update.
Measures (How will vou know you are making progress toward vour eoal?l Data Source
Strategies set out below are achieved within their targeted timelines lnternal tracking sheet
Strategy #1:
(What will you do to achieve your goal?)
ureale 'ro unrts oT anoroaote noustng, wtln c
dedicated homeless units.
Measurable Objectives
Release of City and County funds by May 31st,
2022
Strategy f2:
(What will you do to achieve your goal?)
Permits secured and design review completed
Measurable Objectives:
City approves the design and permits issues
projected to be 90 days after the release of funds
from the City and County
Strategy f3:
(What willyou do to achieve your goal?)
Construction completed
Measurable Objectives:
Contracts secured with local builders for
completion of complex and landscaping by June
30th,2023
*Use copies o.f the same.form if you have more than 3 strategies for the same goal*
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BUDGET NARRATIVE
1. Funding Utilization: Describe how the funds will be used to support the proposed
project. For example, will the funds be used for staff time, supplies, consultants,
contractors, construction costs, direct customer services, etc.? (250 words max.)
The funds requested from the County will fund half of the purchase of the property.
Additional funds have been awarded for the remainder of the purchase from the City of
Ellensburg ($750,000.00) and contributions from HopeSource as needed for earnest
money, closing costs, and legal representation ($100,000). Funding for the rehabilitation
of the building will be sought from appropriate affordable housing sources.
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2. Other Support: Describe any monetary, in-kind, donations, grants, or other types of
support that will be used for the project. lnclude both guaranteed support and support
that may still be uncertain. (250 words max.)
HopeSource has received an award from the City of Ellensburg for $750,000 for the
other half of the acquisition. HopeSource will provide the money necessary for earnest
money, closing costs, and legal representation. Rehabilitation funding will be acquired
by applying to appropriate state and federalfunding sources.
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3. Sustainability: Describe how this project would or wouldn't be sustained if these
Homelessness Prevention and Affordable Housing funds were not available either
currently or in the future. (250 words max.)
The rental income from affordable housing occupants at the existing structure will
support operations, and other funded grants will support case management activi$. This
project will remain affordable for a minimum of 50 years, renting only to households at or
below 60% AMl. Further development on the site will include affordable housing likely in
the 50% AMI targeted populations. This location is ideal for this project as it is close to
entry-level employment, major transportation thoroughfare, including l-90, and grocery
stores with fresh food available.
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4. Partial Funding: lf this project were to receive only partial funding from this source,
how would the project be impacted? How would the proposal be adjusted for less than
the requested amount of funds? (250 words max.)
lf there is only partial funding available, the project cannot go fonuard. NOFA
applications have expired for the current year, making it impossible to apply for HUD,
HTF, and CDBG grants for this project stage.
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Y nrLlostcN Audit Trail
Nites lnn - Revised 4.26
HopeSource Revise...ion - 4.26.22.pdf
4ad0596977 1 3e4eb6b6522ca80bfcd3afea75bd b
MM / DD /YYYY
* Signed
Electronic record and signature disclosure accepted by Susan
Grindle (skgrindle@hopesource. us)
lP: 107.77.234.98
G U I D: d962 1 435a08 1 348 1 0756326a9f 1 d549 84f a57 1 O3
Sent for signature to Susan Grindle
(skg rind le@hopesource. us) from info@hopesource. us
lP:66.243.252.203
Viewed by Susan Grindle (skgrindle@hopesource.us)
lP:75.142.151.181
Signed by Susan Grindle (skgrindle@hopesource.us)
lP:75.142j51.181
The document has been completed
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