HomeMy WebLinkAbout2022-04-13-minutes-ec-study-sessionKITTITAS COUNTY
EC STUDY SESSION MINUTES
BOCC CONFERENCEROOM,205 WEST 5TH ROOM 108 -ELLENSBURG
Regular Meeting
WEDNESDAY 10:00 AM April 13,2022
Board members present:Laura Osiadacz,Chair;Brett Wachsmith,Commissioner.
Others:Kady Porterfield,Event Center Director;Patti Johnson,Maintenance and Solid Waste
Director.
1.Meeting called to order at 10:02am by Chair Osiadacz.
2.Approve Professional Services Agreement Amendment with ALSC Architects:Kady
and Patti relayed that this was the amendment to design and build specifications for the
washracks on the Bloom Pavilion Addition,which had been agreed upon to do at a prior
meeting.Brett moved to use Chair's signature to approve the professional services
agreement amendment with ALSC Architects.Laura seconded the motion.Further
discussion:Brett is excited to see this move forward after the all the years of working on
it,and Laura agreed.Motion passes.Patti relayed that the building permit will be
submitted before the end of this week on the Bloom Pavilion Addition construction and
will hopefully go out to bid early this summer to begin work after the Kittitas County
Fair.
3.Rodeo Grandstands Project:Brett,Patti,and Kady are meeting with Carl Jensvold
(Ellensburg Rodeo Board),Bruce Tabb (City of Ellensburg),and Heidi Behrends
Cerniwey (City of Ellensburg)to tour the Rodeo Grandstands and talk about the plans for
the proposed project and our partnership on it moving forward.Kady will have
documents prepared to review after the on-site tour.
4.Special Projects:Patti reported that Central Washington University has now hired a
consultant to begin to work on the North Parking Lot design for paving.She will be
receiving weekly updates and will get with Kady and stakeholders for input on design as
soon as the consultant is ready to begin work.
Patti also gave an update on Shady Acres as she is having a hazmat analysis
completed on some trailers in order to go out to bid to get them demoed and removed
next.There was only one resident who attended the last Department of Commerce help
session at the Event Center.It was discussed that a reminder message should be sent to
residents that haven't turned in their Department of Commerce paperwork yet and assist
them in getting it completed so they can receive that financial assistance.Patti said she's
waiting to hear the value on the First and Last Tavern before they can move forward on
selling that piece now that it's their own parcel.
The Kittitas Valley Event Center Master Plan was discussed and how all these
moving pieces are working very nicely to fit that,so we will hopefully see some major
progress very soon.
2022-04-13 MINUTES 1
Kady gave a quick update on a few of her capital projects going on at the grounds.
The Ellensburg Rodeo has made great progress in the Behind the Chutes expansion
project.The old concession stand is almost completely gone,and they are now waiting on
the fencing product to come in before they can install that and remove the old fence
boundary.
Kady relayed that the Cow Pen project and the Armory Paving project will most
likely not see any work begin until after Labor Day Weekend due to supply timelines and
contractors.
5.General Event and Rental Updates:Kady reported that the first Cascade Cow Cutters
event went very well this year and things were very organized on the set up.There's been
great coordination and communication between KVEC management and the Cascade
Cow Cutters.Some new things have been tried out to help alleviate costs for both parties.
KVEC will have them for only one more show this year in May,but that's opened some
opportunities for us to host some new events.
6.Discuss Potential KVEC Rate Updates:Kady gave an overview of rates that the KVEC
Management have been reviewing to update due to the huge increase of input costs over
the last year.They've developed a plan of a small increase across the board on most all
facilities as well as restructured some that are no longer in use or viable options.
Although the increases are small,it's believed it will help alleviate some of the pressure
from inflation on the operations to service events.In May,Kady will be requesting a
public hearing be set to proceed with approving a new rate and fee schedule.
7.Self-Promoted Events Business:Ticket sales are slow,but it's still early.Looking
forward to trying the new layout of standing General Admission on the arena floor with
the stage closer to the South Grandstands this year for an even better view for those in
Box and Reserved Seats.The fireworks are set to go as usual and will be nice to have
them this year.
8.Other Business:None.
9.Meeting concluded at 10:59am.
KITTITASCOUNTY COMMISSIONERS
KITTITASCOUNTY,WASHINGTON
Kady erfield Laura Osiadacz,Chairman
2022-04-13 MINUTES 2
Kittitas County Solid Waste Programs
e ittitas onnt And Project Management
925 Industrial Way,Ellensburg,WA 98926
TeleFpahone 0996297602 77542
March 24,2022
ALSC Architects
203 North Washington,Suite 400
Spokane,WA 99201
THE PROFESSIONAL SERVICE AGREEMENT IS CHANGED AS FOLLOWS:
The original Contract Sum with Amendment 1 &2 $104,170.00
Amendment #3 per attached proposal dated November 1,2021 $153,250.00
Amendment #4 per attached proposal dated February 7,2022 15,356.00
The New Contract Sum including this Amendment will be $272,776.00
DESCRIPTION OF AMENDMENT :
Prepare engineering drawings and specifications to add the wash rack to the 7250 SF Covered
Addition to Bloom Pavilion.This project is part of the original design development documents
developed in 2017 for the expansion of the Bloom Pavilion.
Construction Documents are to be completed early 2022 for project to be bid before Labor Day
2022 for construction to start after.
NOT VALID UNTIL SIGNED BY THE ARCHITECT,AND OWNER.
ALSC Architects i i o
Rustin L.Hall
Print Name Print Name
3-25-2022
Date Date