HomeMy WebLinkAboutStaff Report- Teanaway Gravel Ride Special Event ApplicationKITTITAS COUNTY
BOARD OF COUNTY COMMISSIONERS
AGENDA STAFF REPORT
AGENDA DATE: April 19, 2022
ACTION REQUESTED: Request to Approve a Special Event Application for the
Teanaway Gravel Ride on 7/9/2022 &7/10/2022.
BACKGROUND: The Commissioner’s office received a Special Event
Application from Erik Olson to host the Teanaway Gravel
Ride to be held on 7/9/2022 & 7/10/2022.
INTERACTION: Staff forwarded the event application to the following
departments for review: Public Works, Fire Marshal, Solid
Waste, Public Health, Prosecutor, Treasurer and Sheriff.
The applicant is requesting a waiver to the following:
Kittitas County Code Chapter 5.20.100 – Penal Bond –
Bond of Indemnity - The applicant HAS provided proof of
insurance & endorsements, however they expired on
4/4/2022, and will need to submit updated ones that cover
the event dates.
The applicant does not believe they need a waiver to the
following:
Kittitas County Code Chapter 5.20.160 – Closing Hours
since their event is scheduled to begin at 7:00 a.m. & go
until 8:00 p.m. and according to the County Code, events
shall not be open to the public before the hour of 7:00 a.m.
RECOMMENDATION: Contingent approval with the following Department
recommendations:
Fire Marshal: On site EMT utilize the 911 system in the
event of emergency.
Public Health/EH: The Applicant must provide at least 3
portable toilets and handwashing facilities located in high
use areas at the beginning and ending points of the race
with at least one being handicap accessible. Garbage cans
with tight fitting lids must be provided at the start and end
of each race in high use areas.
Treasurer: The Event will be required to report and remit
Admissions Tax for the event. Due by 7/31/2022 and will
need to create and file an admissions tax registration, noting
it’s the first year for the event and no previous year’s tax
remittance is required.
Public Works: Requested notice two weeks in advance of
the event published in the Daily Record and Northern
Kittitas County Tribune as well as Placement of “Cyclists
on Roadway” and “Caution – Cyclists Ahead” placed on
the Road prior to the intersection of Teanaway Road and
West Fork Teanaway Road on both days of the event.
Sheriff: Requests the following prior to approval:
Provide for notification and comment from the City of Cle
Elum.
Provide for notification and comment from the City of
Roslyn.
Ensure any and all necessary permits from USFS and DNR
are completed.
Provide a detailed and adequate traffic plan for impacted
county roads or road closures.
Prosecutor: Stated that they could not recommend
approval until a new certificate of liability
insurance/endorsements with dates that cover the event are
submitted & reviewed.
HANDLING: BOCC Staff to send notice to applicant and notify County
Departments & Kittcom. Noting a waiver to the Penal
Bond and complying with recommendations from:
Treasurer, Public Health/EH, Public Works, Sheriff and
Fire Marshal.
ATTACHMENTS: Special Event Application
Department Responses
Treasurer Receipt
LEAD STAFF: Mandy Buchholz, Administrative Supervisor