HomeMy WebLinkAboutEaston Memorial Day Parade Special Event Appt-
REGEIVED
Kittitas County, Washington
BOARD OT COUNTY COMMISMMqERS
KITTITAS COUNTY
BOARD OF COifi ntSStONER $
EVENT APPLICATION PROCESS
Submit a completed EventApplication and materials to the Kittitas County
Commissioners Office at least 6o days prior to the event. There are several
departments who review the Event Applications and make their determination based
upon the application, written plans and documentation that has been provided. Please
note that additional permits maybe required in addition from individual departments
including: the Fire Marshal, Public Health, Environmental Health, Community
Development Services, and the Public Works Department. A $zoo.oo permit fee is to be
submitted at the time of application for each event. Applications will not be processed
until the permit fee has been received.
2. Once a special event has been approved by the County Commissioners, the site and
facilities may need to be inspected by County officials (including but not be limited to the
Fire Marshal, Sheriffs Department, and Public Health Department) up to five days in
advance pxlql to opening to the general public. This is to ensure that you are complying
with the stated plans upon which the approval was made. If you fail to comply with those
requirements, your permit maybe revoked and the event closed.
3. Depending upon the nature and scope of the proposed event, other permits may be
required as determined through the application process (liquor license, etc.). Some
events may require approval from other agencies or jurisdictions.
4. Permittee covenants and agrees to indemnify, defend and hold harmless the County, its
officers, agents and employees from any and all claims actions, damages,liability, cost
and expense, including reasonable attorney fees in connection with or occasioned, in
whole or in part by any act or omission of Permittee, its officers, agents, employees,
customers or licenses, or arising from or out of Permittee's failure to comply with any
provision of the Event Permit granted as a result of this application, regardless of
whether it is alleged or proven that the acts or omissions of the County, its officers,
agents or employees caused or contributed hereto.
5. Insurance Requirement: A Certificate of Insurance and endorsements specifically
naming "Kittitas County" as an additional insured in the minimum amount of
$1,ooo,ooo.oo per occurrence and a$z,ooo,ooo.oo aggregate coverage mustbe
included with the Event Application. This insurance must apply first and on a primary
non-contributing basis in relation to any other insurance or self-insurance available to
Kittitas County. The County Prosecutor's office may require a greater amount if it is
determined to be necessary for the proposed event.
6. Written statements signed by the applicant and property owner allowing permission to
enter the event site for inspections and stating responsibility for the event and
compliance with the codes is required as part of the written documentation to be
submitted at the time of application.
7. Before applyrng for an event it is encouraged that you schedule a time to meet with
County departments so they may assist with questions you may have prior to submitting
your application.
KITTITAS couNTy couRTHousE . zOs wESt 5e, SUITE 108 ELLENSBURG, wA 98926
(s09)962-7508 FAx(s09)962-7679
www.co. kittitas.wa. us
Kittitas Countv Contact Information
www.co. kittitas.wa. us
Board of County Commissioners - (Sog) 96z-75o8
Community Development Services - (Sog) 96z-75o6
Environmental Health - (Sog) 96z-7oo5
Fire Marshal - (Soq) 96z-7ooo
Prosecutor - (Sog) 96z-752o
Public Health - (Sog) 96z-7915
Public Works Department - (Sog) g6z-75zgSheriffs
Office - (Sog) 962-7gzg
Solid Waste Department - (Sog) 962-7942
KITTITAScouNrycouRTHousE. 205wEsr5e, SUITE 108 ELLENSBURc,wA 98926
(s09)962-7508 FA]{(509)962-7679
wwwco.kittitas.wa.us
Admissions Tax
Kittitas County Ordinance 2016-003
Ordinance amending Ch3.22 Kittitas County Code to impose an Admissions Tax
*lfdrnissions charge,n' in addition to its usuai and ordinary meaning includes but shall not be
limited to a charge for participation in an event or activity; a charge rnade for sei$on tickets or
subscriptions, or a charge made f,or use of seats and tables, neserved or otherwise, and other
sirnilar accommodations; and a charge made for rental or use of quipment or facilities for
purpose of recreation or amusemenf" and wherre the rental of ttre oquiprnent or facilities is
neoessary to the enjoyrnent of the privilege for which a general admission is charged, the
cornbine.d oharges shall be considered as an adrnission charge. l\ donation for adrnigance
shall atso be deernsd an adrnission cfmrge- Adrnission charge includes any rnoney paid
within or without of,Kifiitas Count5r for any of the kinds of adrnission charges defined herein so
long as tlrc facilities, entertainment" rwreatnn or arnusernent privilege derived frorn such
admission charge occurs in KittitasCounry.
The tax irnposed shall be collectd at the time adrnission charge is paid by the person seeking
adrnission to any place and shall be reported and remitted by the p€rson receiving the tax rc
the Treasurer in qmrterly installrnents on or bef,ore the last day of the rnonth next strcceeding
the end of the quar{enly period in which the tax is collected or reoeived.
Any person conducting or operating any activity for vrhich an admission charge is rnade
shall register with {he Auditor-
In order to cornplete ttre registration prooess, you rvill need to register online.
Any questions, please contact the Treasurer's oflfice at 5A9-962-7535; Audisor's office at 509-
962-7 5AZ or ernail at admissionstax@w "ktttitas"waus.
Kittitas County, Washington
BOARD oF COUNTY COMMISSIONERS
EVENT APPLICATION
Thank you for your interest in holding a special event in Kittitas County. Please
complete and return this application along with any other materials to the Kittitas
County Board of Commissioners at least 60 days prior to the day upon the event is
scheduled. Ary misrepresentation in the application materials or deviation from the
final agreed upon route andf or method of operation described may result in the
immediate revocation of an issued permit. Specifics outlining Event Permits can be
viewed at http: / /www.co.kittitas.wa.uslboc/ countycode/ title0S.asp
Event Inf orma tion
Name of event Easton Memorial Day Celebration
Date(s) of 28M 2022
Hours of operation: 8 am to 10pm
Description of the event Parade and street fair
Has this event taken place before?
"{"
No Dates: 30 a
Estimated attendance 3000
How is your event being publicized?Flvers, news paper,social media, radio
Please attach any flyers, posters, etc. with your application submission.
Contact Information
Name of the organizerfcontact Cindv Mclauqhli
Phone number(s):509-656-4177
Email nmemoriald rad mail co
Date of birth of applican t: 1011111964
KITTITAS COUNTY COURTHOUSE . 205 WEST 5.N, SUITE IO8 ELLENSBURG, WA 98926
(s09) 962-7508 FAX (509) 962-'.7679
www.co.kittitas.wa.us
If the application is made on behalf of a parhrership, please submit full names with their
residence and post office address for a period of six months prior to the date of
application together with the location of principal office or place of business of such
corporation.
Emergency contact name(s) and phone number(s) that can be contacted during the
event:
Cindv Mclauqhlin 509-656-4177
Name
Teresa Kartes
Phone Number
206-501 -5268
Name Phone Number
WRITTEN PERMISSION TO ENTER EVENT SITE
I/We hereby permit law enforcement andf or County officials to enter the site for which
the Event Application has been granted at the time of the event and up to five days
prior to the event for the purposes of inspecting and enforcement of County Code and
other applicable laws, and pursuant to my agreement and representations made in
connection with this Event Application.
SWORN STATEMENT OF COMPLIANCE
I/We hereby acknowledge that I/We have read Kittitas County Code, have
familiarized myself with County requirements. I/We agree that either my designated
agent or I/we shall be on site at all times and shall be responsible for the operation of
the event and for compliance with all legal requirements in connection with this event.
I/We understand that failure to comply with the rules, regulations and conditions set
forth in Code may be deemed a gross misdemeanor and that drug or narcotics
violations are crimes under RCW
lt rr,- l//ol,qr.'/ /Il
Alplicant Name (Prtrf
Applicant Name (Print)Applicant Signature
KITTITAS COUNTY COURTHOUSE . 205 WEST 5.h, SUITE 108 ELLENSBURG, WA 98926
(so9) 962-7s08 FAX (509) 962-7679
www.co.kittitas.wa.us
Kittitas County, Washington
BOARD OF COUNTY COMMISSIONERS
Fire SafeW and Protection
If more than 50 people are expected at your event, you must complete a separate
application process which can be obtained through the Kittitas County Fire Marshal's
office. You may contact the Fire Marshal's office at509-962-7000.
Will there be a temporary structure erected for the event? Yes #
If yes, you must attach a drawing including the dimensions. The structure may
require an inspection by County staff prior to the event.
Public Healtll/Environmental Health
Will there be food served at the event? Yes W
If no food will be served at the event then, no permit or application is required.
If yes, is the food and beverage that you intend on preparing and serving at the event
exempt from permit requirements htlp://www.co.kittitas.wa.us/health/food.asp?
- If yes, please submit an application for exemption from permit and proof of food
handlers training to the Kittitas County Public Health Department (KCPHD).
If yes, and the food or beverage is not considered exempt from permit, then does the
person or organization preparing and serving the food have a food service permif
temporary food service permit, or catering permit from KCPHD?
- If yes, please provide a list of foods and beverages that you intend on having
prepared and served at the event along with the name and phone number(s) of
the permitted person or orgarization.
If yes, and the person or organization preparing and serving the food does not already
have a food service permit.
- Then a temporary food service permit or catering permit will need to be acquired
from KCPHD prior to the event.
Please allow at least 2 weeks to complete the food service permitting process.
Krrr rrAS couNrY t""%3$:r-t33i *" t#
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www.co.kittitas.wa.us
Are there permanent or fixed bathroom facilities already available at the location of
the event?
yes tr
If yes, please provide an estimated attendance for the event, a detailed map that
identifies the name and address of the physical facility that will provide lavatory
facilities for the evenf quantity of toilefte facilities available for each gender, and the
distance from the event that patrons must walk.
If no, please provide an estimated attendance for the evenf specific information
related to the number of portable restrooms that will be provided, the distance from
the event that patrons must walk, and a service plan to ensure that sani-cans remain in
a sanitary condition. You must include the location of the portable restrooms on a
map/ diagram of the event.
KITTITAS CoUNTY COURTHOUSE . 205 WEST 5.h, SUITE IO8 ELLENSBURG, WA 98926
(509) 962-7508 . FAx (509) 962-7679
www.co.kittitas.wa.us
Kittitas County, Washington
BOARD oF COIJNTY COMMISSIONERS
Law Enforceme nUSecuri ersencv Medical Services
Will there be security on site during the event? Yes S
If yes, please provide a complete list of names and contact information for who will be
providing the security.
Will Emergency Medical Services (EMS) be on site during the event? {y's No
If yes, please provide written verification from the providers.
Will there be music, sound amplification or any other noise impacts? V" No
If yes, Kittitas County has a noise ordinance in effect (see County Code for details). If
your event is scheduled for outside of the allowed time, you must submit a written
letter to the Board of County Commissioners requesting a waiver and it must be
included with your application materials.
Will you have traffic control? V" No
If yes, please provide documentation on how the traffic control will be addressed.
Will there be off-site parking? V" No
If yes, please provide the location and a parking plan.
Will there be shuttle buses provided for attendees? Yes \6
If yes, provide a map of their route.
Will there be alcohol served at the event? Yes V
If yes, a State permit is required from the WA State Liquor Control Board and must
submitted with your application materials.
KITTITAS co uNrY *"
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ELLENSBU RG' wA e 8 e2 6
www. co. kittitas.wa.us
Kittitas County, Washington
BOARD OF COUNTY COMMISSIONERS
Public Roads
Will the event obstruct, interfere or require the closure and free use of any public
road sheet or right-of-way? (s No
If yes, please provide a detailed adequate traffic and detour plans at the time of
submission of the application.
Will there need to be road closure or detour signs posted? V" No
KITTITAS couNTy couRTHousE . 205 WEST 5*, sutrB 108 ELLENSBURG, wA 98926
(s09)962:7s08 . FAX(509) 962-76'19
www.co.kittitas.wa.us
Kittitas County, Washington
BOARD on COUNTY COMMISSIONERS
Gar line
Do you have a plan for gatbage and recycling? Yf" No
A written plan for garbage and recycling must be attached to your application
materials. For questions or assistance contact the Kittitas County Solid Waste
Departrnent at 509-9 62-7 5 42.
Insurance
Have you obtained a Certificate of Insurance and
naming "Kittitas Count5r" as an insured? Yes
specificallyendorsements,v
A copy of the Certificate of Insurance amd endorsements must be included with your
application materials. Kittitas County mustbe named as an additional insured in the
amount of $1,000,000.00 per occurrence and $2,000,000.00 aggregate coverage. This
insurance must apply first and on a primary non-contributing bhsis in reladon to any
other insurance or self-insurance available to Kittitas County.
Penal Bond - Bond of Indemnity
A $5,000.00 Penal Bond - Bond of Indemnity is required to be deposited with the
County Treasurer to save and protect the sheets, pavements, bridges, etc. from
damage. The deposit or its balance will be returned once the event has been held and
the Board of County Commissioners has certified no damage has been done and that
the County has not incurred additional expenses
Are you submitting a $5,000.00 Pengil Bond - Bond of Indemnity with your Event
Application? Yes y"
If no, you must request a letter in writing to the Board of County Commissioners
requesting a waiver to the Penal Bond - Bond of Indemmty and outline the specific
reasons why it should not be required of your event.
County Filin$r and Registration
Is there a cost to attend the event? Yes {6
How much are you charging to attend your event?
KITTITAS couNTy couRTHousE . 205 wssr 5u, surrE 108 ELLENSBURG, wA 98926
(s09) 962-7s08 FAX (509) 962-76',79
www. co.kittitas.wa.us
ory Cubbrd/,bn
PO Box 698
Easton, WA 98925
eastonmemorialdayparade@gmail.com
www. eastonmemorialdaycelebration.com
Kittitas County Board of Commissioners:
Kittitas County Solid Waste Department:
This is our waste and recycle plan for this year's Memorial Day Celebration on 28 May. We will have a
3-yard dumpster positioned behind The Hitching Post, 1751 Railroad Street. This will be used for the
trash clean-up the day before and all trash collected during the event. We will also place recycle
containers at both ends of the event area and one in the middle. The dumpster will be removed the
following workday and recycles will be taken to Cle Elum transfer station.
Please let me know if you have any questions
Cindy Mclaughlin
EMDC Treasurer
(s09)6s6-4177
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Ea4'totu Me.w,orlaL D ag Od,ol.2rtu$,ot'r' C,owqruf+e*
www. eastonmemorialdaycelebration.com
&tfon ory Cu{uhrdfib"
PO Box 698
Easton, WA 98925
eastonmemorial day p ar ade@gmai l. com
www.eastonmemorialdaycelebration.com
Kittitas County Board of Commissioners,
We are requesting a waiver for the Penal Bond-Bond of Indemnity. During our event, vendors are
positioned on the shoulders of Railroad Street which is primarily gravel. The parade route is only three
blocks on the same street and is mainly rolling vehicles and foot traffic. To the best of my knowledge,
there has not been any damage to the street or pavement in the past nor do we expect any during this
event.
Cindy Mclaughlin
EMDC Treasurer
(s09)6s6-4177
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Eafiow MenorinL D*g Q)zt>re{lnr, bw.wtfte*
www. eastonmemorialdaycelebration.com
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PO Box 698
Easton, WA 98925
,b-eastonmemo rialday par ade@gmai l. com
www. eastonmemorialdaycelebration. com
Kittitas County Board of Commissioners:
Sheriff Clayton Myers:
This is our traffic control plan for this year's Memorial Day Celebration on 28 May. Railroad Street
will be closed at Cross Street to Kachess Ave from 8:00am until 10:00pm. There will be detour signs
routing the traffic through l't Street. The parade route is down Railroad Street from Cross Street to the
west end of l't Street starting at 12:00pm to 1:00pm. We will have some volunteers to handle parking,
but are requesting Sheriff support for 2 uniformed personnel to control traffic from 10:00am to 1:00pm
at the intersection of Exit 7l overpass, Railroad Street, and Cabin Creek road plus an additional 2
uniformed personnel for crowd control during the parade.
Please let me know if this is possible.
See attached map.
Let me know if you have any questions
Cindy Mclaughlin
EMDC Treasurer
(s09) 6s6-4r77
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www. eastonmemorialdaycelebration.com
tdufr"€u{u6rdbn
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o ooy Cubbra/,bn
PO Box 698
Easton, WA 98925
eastonmemorial day p ar ade@gmail. com
www.eastonmemorialdaycelebration. com
Kittitas County Board of Commissioners
Restroom Availability :
This is our restroom plan for this year's Memorial Day Celebration on 28 May. We will have 5 standard
and 1 ADA port-a-potties spread along Railroad Street. There will be hand sanitizer in each and an
additional hand wash station located next to the ADA unit. There are also permanent restrooms located
at The Hitching Post.
Please see map for port-a-pottie locations.
Let me know if you have any questions.
Cindy Mclaughlin
EMDC Treasurer
(s0e)6s6-4r77
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www.eastonm emorialdaycelebration.com
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Kittitas County District 3 Fire Protection
POBOX 52
Easton, WA 98925
March 22,2022
To Whom it May Concern,
The Easton Memorial Day Parade Celebration occurs on May 28,2022, and the Kittitas
County Fire District 3 will be present to provide EMS services,
Sincerely,
Chris Helgeson
Chief
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ISSUINC ORCANIZATION
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MU1'CD Compilant
CERTIFIED FLAGGER
Treasurer
Cashtax Receipt Submission
Submission Date:
Name: *
Department:*
Transaction Date*
*FOrm rype:
Cashtax Receipt:
Also Notify:
Notes:
Urgent?
3123t2022
Mandy Buchholz
Commissioners
3/2312022
Cash Suspense
Crystal Reports.pdf
EASTON MEMORIAL DAY PARADE
Yes r. No
73.02K8