HomeMy WebLinkAboutManastash Ridge Trail Run ApplicationKittitas County, Washington
BOARD oFCOUNTY CO
RECEIVED
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EVENT APPLICATION
Thank you for your interest in holding a special event in Kittitas County. Please
complete and return this application along with any other materials to the Kittitas
County Board of Commissioners at least 60 days prior to the day upon the event is
scheduled. A.y misrepresentation in the application materials or deviation from the
final agreed upon route andf or method of
immediate revocation of an issued permit.
operation described may result in the
Specifics outlining Event Permits can be
viewed at co.kittitas.wa.us coun
Event Information
Name of event: Manastash Ridqe Trail Run and Naviqation Race
Date(s) of event: MaV 28-29.2022
Hours of operation:5128 6am to 6om: 5129 9am to 4om
Description of the event: Trail running and land navigation events, with a variety
of distance ootion S.
Has this event taken place before? % No Dates: 4117121
Estimated attendance: 1 85 r
How is your event being publicized?
website, social media.
Email to list of oast participants,
Please attach any flyers, posters, etc. tpith your application submission.
Contact Information
Name of the organizerf contact person:Meridian Geoqraphics , LLC I Kati Leigh
Address: 7400 Sand Point Wav NE. S uite 201N. Seattle, WA 98115
Phone number(s 702-401-8258
Email ad tilei mail m
Date of birth of applicant: 9-9-1982
KITTITAS couNTy couRTHousE . 205 WEST 5'h, SUITE 108 ELLENSBURG, wA 98926
(s09) 962-7508 FAX (s09) 962-7679
www.co.kittitas.wa.us
If the application is made on behalf of a partnership, please submit full names with their
residence and post office address for a period of six months prior to the date of
application together with the location of principal office or place of business of such
corporation.
Emergency contact name(s) and phone number(s) that can be contacted during the
event:
Frie Bone 206-291-8250
Name
Michael H a
Phone Number
425-269-8442
Name Phone Number
WRITTEN PERMISSION TO ENTER EVENT SITE
I/We hereby permit law enforcement andf or County officials to enter the site for which
the Event Application has been granted at the time of the event and up to five days
prior to the event for the purposes of inspecting and enforcement of County Code and
other applicable laws, and pursuant to my agreement and representations made in
connection with this Event Application.
SWORN STATEMENT OF COMPLIANCE
I/We hereby acknowledge that I/We have read Kittitas County Code, have
familiarized myself with County requirements. I/We agree that either my designated
agent or If we shall be on site at all times and shall be responsible for the operation of
the event and for compliance with all legal requirements in connection with this event
l/We understand that failure to comply with the rules, regulations and conditions set
forth in Code may be deemed a gross misdemeanor and that drug or narcotics
violations are crimes under RCW.
Kati teiqh ,<"b /r'h6
Applicant Name (Print)Applicant #gnature
Applicant Name (Print)Applicant Signature
KITTITAS coLrNTy couRTHousE . 205 WEST ss, suttE 108 ELLENSBURG, wA 98926
(s09) 962-7508 FAX (s09) 962-76'19
www.co.kittitas.wa.us
Kittitas County, Washington
BOARD oF COUNTY COMMISSIONERS
Fire and on
If more than 50 people are expected at your event, you must complete a separate
application process which can be obtained through the Kittitas County Fire Marshal's
office. You may contact the Fire Marshal's office at509-962-7000.
Will there be a temporary structure erected for the event? Yes U6
If yes, you must attach a drawing including the dimensions. The structure may
require an inspection by County staff prior to the event.
Public He alth/Environmental Health
Will there be food served at the event? Yrl No
If no food will be served at the event thery no permit or application is required.
If yes, is the food and beverage that you intend on preparing and serving at the event
exempt from permit requirements http://www.co.kittitas.wa.us/health/food.asp?
- If yes, please submit an application for exemption from permit and proof of food
handlers training to the Kittitas County Public Health Department (KCPHD).
If yes, and the food or beverage is not considered exempt from permit, then does the
person or organization preparing and serving the food have a food service permit,
temporary food service permit, or catering permit from KCPHD?
- If yes, please provide a list of foods and beverages that you intend on having
prepared and served at the event along with the name and phone number(s) of
the permitted person or organization.
If yes, and the person or organization preparing and serving the food does not already
have a food service permit.
- Then a temporary food service permit or catering permit will need to be acquired
from KCPHD prior to the event.
Please allow at least 2 weeks to complete the food service permitting process.
KITTITAS couNTy couRTHousE . 205 wEST Jh, SUITE t08 ELLENSBURG, wA 98926
(s09) 962-7s08 FAX (s09) 962-7679
www.co.kittitas. wa.us
Are there permanent or fixed bathroom facilities already available at the location of
the event?
Yes y6
If yes, please provide an estimated attendance for the event, a detailed map that
identifies the name and address of the physical facility that will provide lavatory
facilities for the event, quantity of toilette facilities available for each gender, and the
distance from the event that patrons must walk.
If no, please provide an estimated attendance for the event, specific information
related to the number of portable restrooms that will be provided, the distance from
the event that patrons must walk, and a service plan to ensure that sani-cans remain in
a sanitary condition. You must include the location of the portable restrooms on a
map/ diagram of the event.
KrrrrrAs couNTy couRTHousE . 20s wEsr 5h, sune 108 ELLENSBURG, wA 98926
(s09) 962-7508 FAX (s09) 962-7679
www.co.kittitas.wa.us
Kittitas County, Washington
BOARD oF COLINTY COMMIS SIONERS
Law Enf orcemenys e curitv/Emer sency Medical Services
Will there be security on site during the event? Yes ry6
If yes, please provide a complete list of names and contact information for who will be
providing the security.
Will Emergency Medical Services (EMS) be on site during the event? Yes N/
If yes, please provide written verification from the providers.
Will there be music, sound amplification or any other noise impacts? V" No
If yes, Kittitas County has a noise ordinance in effect (see County Code for details). If
your event is scheduled for outside of the allowed time, you must submit a written
letter to the Board of County Commissioners requesting a waiver and it must be
included with your application materials.
Will you have traffic control? Yes ry6
If yes, please provide documentation on how the traffic control will be addressed
Will there be off-site parking? Yes V
If yes, please provide the location and a parking plan.
Will there be shuftle buses provided for attendees? Yes ry6
If yes, provide a map of their route.
Will there be alcohol served at the event? Yes V
If yes, a State permit is required from the WA State Liquor Control Board and must
submitted with your application materials.
KITTITAS COUNTY COURTHOUSE . 205 WEST Jh, SUITE IO8 ELLENSBURG, WA 98926
(s09) 962-7s08 FAX (509) 962-7679
www. co.kittitas.wa.us
Kittitas County, Washington
BOARD oF COUNTY COMMISSIONERS
Public Roads
Will the event obshuct, interfere or require the closure and free use of any public
road, sheet or right-of-way? Yes 'ry6
If yes, please provide a detailed adequate traffic and detour plans at the time of
submission of the application.
Will there need to be road closure or detour signs posted? Yes W
KrrurAS cotrNTy couRTHousE . 205 wEsr $, suns 108 ELLENSBURG, wA 98926
(s09) 962-7508 FAX (509) 962-7679
www.co.kittitas.wa.us
Kittitas County, Washington
BOARD OF COUNTY COMMISSIONERS
Garbage -ecycling
Do you have a plan for garbage and recycling? Vt No
A written plan for garbage and recycling must be attached to your application
materials. For questions or assistance contact the Kittitas County Solid Waste
Departmen t at 509 -9 62-7 542.
Insurance
Have you obtained a Certificate of fnsurance and endorsements, specifically
naming "Kittitas County" as an insured? Yes V
A copy of the Certificate of Insurance amd endorsements must be included with your
application materials. Kittitas County must be named as an additional insured in the
amount of $1,000,000.00 per occurrence and $2,000,000.00 aggregate coverage. This
insurance must apply fir3t and on a primary non-contributi"n"g b5sis in relation to any
other insurance or self-insurance available to Kittitas County.
PenalEond - Bond of IndemniW
A $5,000.00 Penal Bond - Bond of Indemnity is required to be deposited with the
County Treasurer to save and protect the streets, pavements, bridges, etc. from
damage. The deposit or its balance will be returned once the event has been held and
the Board of County Commissioners has certified no damage has been done and that
the County has not incurred additional expenses
Are you submitting a $5,000.00 Penal Bond - Bond of Indemnity with your EventApplication? Yes V6
If no, you must request a letter in writing to the Board of County Commissioners
requesting a waiver to the Penal Bond - Bond of Indemnity and outline the specific
reasons why it should not be required of your event.
Coun Filin an on
Is there a cost to attend the event? V" No
How much are you charging to attend your evenfJ variesuyase/cistance: glb-70
KITTITAS couNTy couRTHousE . 205 WEST s'h, SUITE 108 ELLENSBURG, wA 98926
(s09) 962-7s08 FAx (s09) 962-7679
www. co.kittitas.wa.us
Manastash Ridge Trail Run (5128122) and Navigation Race (5129122) - Event area map
Private property is shaded blue-gray. The maximum extend of the proposed event area is outlined with a thick
green boundary. Parcel lines that divide different land owners are shown as purple lines. Trail run route colors
are: 5k = Green; 7-mile = Gold; Half Marathon ('13-mile) = Pink; 25k loop addition (for 50k runners)= Blue.
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Special Event Application information for Manastash Ridge trail running and navigation
event weekend, taking place in Manastash Ridge portion of Wenas State Wildlife Area
lNlay 28-29,2022
About the Organizer:
Meridian Geographics, LLC (doing business as MerGeo, Northwest Trail Runs, and Northwest Navigation Races) is a
Seattle-based company that produces outdoors events in the trail running and land navigation areas and offers map and
compass education to children and adults. MerGeo was founded in2004, and in recent years has put on about 50 events
per year, ranging from 4-kilometer trail runs in urban parks to S0-kilometer ultra runs and 24-hour navigation races over
large areas ofrugged terrain.
Onsite Contacts:
o Eric Bone, owner and course designer, 206-291-8250
r Michael Havrda, Volunteer Coordinator, 425-269-8442
Description of Use:
This event includes a trail run on Saturday, May 28, and a navigation event on Sunday, May 29. The trail run will offer
a choice of four distances, 5km, 7 miles, half marathon (13 miles), and 50km (3 1 miles), and we expect approximately
150 participants to attend. The navigation event will offer two time limits, 3 hours and 6 hours, and participants will
travel on foot to individually or in teams of 2-5 people to visit as many checkpoints as they can within their chosen time
limit. We expect approximately 35 participants to take part in the navigation event. Trail run routes will be clearly
marked with ribbons and signs, and navigation checkpoints will be marked with orange and white flags. All markings
will be removed immediately following the event, and any trash will be picked up. Participants will be required to
adhere to leave-no-trace practices.
All activities will comply with state guidance on conducting outdoor sporting activities safely during the current phase
of the COVID-19 pandemic, including mask-wearing, distancing, screening, and sanitary measures.
Safety and First Aid:
Our standard safety procedures include tracking the whereabouts of all mnners while they are on-course, as well as
implementing search and first aid procedures in case of a runner that is thought likely to be lost or injured. In the very
rare event of a medical emergency at one of our events, we call emergency first responders and coordinate teams on the
ground to render first aid to and,/or evacuate (when appropriate) the sick or injured individual and to guide the first
responders to the location ofthe person in dishess as soon as possible.
Parking and Public Roads:
We plan to park participants, staff, and volunteers along the north side of Umptanum Road, in the vicinity of 13800
Umptanum Road (GSggle_US4p). This is an area that sees some parking already by recreational users of the trails. The
road is wide along this stretch, so there will be ample room for two-way traffic. Event staff will manage and direct
parking to ensure efficient use of space, to leave lanes open for two-way traffic, including any emergency and official
vehicles, and to avoid damage to the road shoulder or adjacent vegetation. Participants will be notified of the parking
directions and to follow staff directions in pre-event information. The road will remain open and available for normal
use, and thus no closure, traffic control, or detour will be needed.
Sanitation:
We will alrange for portable toilets in adequate number to be delivered. These facilities will be located near to the
parking, check-in, and finish location, within a 100-foot walk of the check-in and finish. They will be sited on already
impacted ground in order to protect vegetation around the trailhead.
Proposed schedule:
Saturday, May 14 Placement of signs at trailheads notifuing other users of the area about the event
Placement of course marking signage along trails and navigation flags beginsFriday, May 27
Saturday, May 28
5:3Oam
6:00am
6:1Oam
6:3Oam
7:45am
8:00am
8:20am
8:40am
l1:3Oam
6:00pm
7:54pm
Sunday, May 29
6:08am
7:30am
8:00am
8:3Oam
9:30-9:35am
l0:00am
10:30-10:35am
1:30-l:35pm
3:30-3:35pm
4:00pm
4:15-5:00pm
4:15-7:30pm
7:56pm
Set up registration/check-in, start, and finish stations
Check-in opens
Sunrise
First start wave for 50k runners
Last start for 50k mnners
First start for Half Marathon (13-mile) runners
First start for 7-mile runners
First start for 5k runners
Last start for Half Marathon, 7-mile, and 5k runners
Course closing time
Sunset
Sunrise
Set up registration/check-in, start, and finish stations
Check-in opens
Checkpoint maps issued for 6-hour event
6-hour event start waves
Checkpoint maps issued for 3-hour event
3-hour event start waves
3-hour event finish deadlines
6-hour event finish deadlines
Course closing time
Pack-up of all event set-up (pop-up canopies, tables)
Removal of course markings
Sunset
Garbage and Recycling:
All garbage and recycling associated with the event will be disposed of in labeled receptacles that we will set up onsite,
and it will be packed out and disposed of at the local transfer center. Staff will patrol the area used by the event at the
end of each day to pick up any items that were dropped or missed earlier. A staff member will remain within city limits
until Monday in order to be able to dispose of garbage and recycling at the transfer center and not carry it across the
county line.
Insurance:
We can meet the insurance requirements for a certificate and endorsement naming Kittitas County
Penal Bond:
We request that we be relieved of this requirement, since our use is low impact and is not anticipated to have any impact
on County property. We have never caused or been asked by a property owner to pay for any similar damages at any of
our past events. If this waiver cannot be granted or would be an obstacle to promptly moving forward with the permit,
then we will happily make the deposit.
c) Event on WDFW controlled lands
All routes make use of Wildlife Area trails. Staging will also take place on WDFW controlled lands.
2. Business or group name and on-site contact or representative with a cell phone number (should we
need to reach a company/event representative in case ofan emergency during the event)
The company is MerGeo, and this event is organized under our Northwest Trail Runs brand. Contact people onsite
include:
Eric Bone, Course Director/company owner, 206-291-8250; and Michael Havrda Volunteer Coordinator, 425-269-8442
3. Business address and phone number
Meridian Geographics, LLC
7400 Sand Point Way NE, Ste 201N
Seattle, WA 98115
206-291-8250 (Eric Bone, owner)
4. Date(s) from start to finish for the proposed use on WDFW lands
Post notice signs: May 14
Set-up to clean-up: May 27-30
Activity: May 28-29
5. Attach a map (basic map with reference points such as streets, highways, lakes, rivers...) of the
specific area(s) on WDFW controlled properties you have proposed for your event. If applicable,
provide a route if there will be travel by foot, bicycle, horseback or motorized vehicle.
Please see the attached maps.
6. Approximately how many vehicles and/or trailers will be parked on WDFW controlled property?
Approximately 130 vehicles
7. Certificate of Insurance acceptable to WDFW which names WDFW as additional insured - see
below:
This event will be insured by USA Track & Field, which is the national goveming body for running. To be sent
separately.
Kiftitas County Ofrce Of The Treasurer
Amy Cziske, Trrasurer
?O5 lllslh tu*rlul, $ulia lU:
fllenehurg, V/a 98926
Phnne (509) 962-7535 Fex (509) 933-8212
Cash Receipts
Receipt Number:
Received From:
FundCode
001
2022-t398
MANDY BUCHHOLZ
GlCode
1632t7 t
Description
SPECIAL EVENTS FEE
Date 031t4/2022
Check Amount: $200.00
Cash Amount: $0.00
Other Amount: $0.00
Total Amount: S200.00
Deputy: SMYRA Receipt Type: CHK
Template:
Comments:
csR 2022-1 I l7
Manastash Ridge Trail Run & Navigation Race Special Event Application
Total Amounf:
Kittitas County Treasurer's Office
Submined By: SAVANNA MYRA
Anrount
$200.00
$200.00
(c) 2002 Cashtax All Rights Reserved O3l 1 4 12022 1 4:54:25 SMYRA