HomeMy WebLinkAboutSpecial Event App for Teanaway Gravel RideKittitas County, Washington
BOARD oF COLINTY COMMISSIONERS
RECE,YED
BVENT APPLICATION PROCESS
1. Submit a completed EventApplication and materials to the Kittitas
IIAR -3 a22
Commissioners Office at least 6o days priorto the event.
departments who reviewthe Event Applications and make their
and documentation that hasupon the application, written plans been provided.
note that additional permits maybe required in addition from individual departments
including: the Fire Marshal, Public Health, Environmental Health, Community
Development Services, and the Public Works Departrnent. A $zoo.oo permit fee is to be
submitted at the time of application for each event. Applications will not be processed
until the permit fee has been received.
2. Once a special event has been approved by the County Commissioners, the site and
facilities may need to be inspected by County officials (including but not be limited to the
Fire Marshal, Sheriffs Department, and Public Health Department) up to five days in
advance prior to opening to the general public. This is to ensure that you are complying
with the stated plans upon which the approval was made. If you fail to comply with those
requirements, your permit may be revoked and the event closed.
3. Depending upon the nature and scope of the proposed event, other permits may be
required as determined through the application process (liquor license, etc.). Some
events may require approval from other agencies or jurisdictions.
4. Permittee covenants and agrees to indemni&, defend and hold harmless the County, its
officers, agents and employees from any and all claims actions, damages, liability, cost
and expense, including reasonable attorneyfees in connection with or occasioned, in
whole or in partby any act or omission of Permittee, its officers, agents, employees,
customers or licenses, or arising from or out of Permittee's failure to comply with any
provision of the Event Permit granted as a result of this application, regardless of
whether it is alleged or proven that the acts or omissions of the County, its officers,
agents or employees caused or eontributed hereto.
5. Insurance Requirement: A Certificate of Insurance and endorsements specifically
naming "Kittitas County" as an additional insured in the minimum amount of
$t,ooo,ooo.oo per occurrence and a$e,ooo,ooo.oo aggregate coverage must be
included with the Event Application. This insurance must apply first and on a primary
non-contributing basis in relation to any other insuranee or self-insuranee available to
Kittitas County. The County Prosecutor's office may require a greater amount if it is
detennined tobe necessaryfor the proposed event.
6. Written statements signed by the applicant and property owner allowing permission to
enter the event site for inspections and stating responsibility for the event and
compliance with the codes is required as part of the written documentation to be
submitted at the time of application.
7. Before applying for an event it is encouraged that you schedule a time to meet with
County departments so they may assist with questions you may have prior to submitting
your application.
KTTTITAS col;NTy couRTHousE . 205 wEsr it, surrp 108 ELLENSBURG, wA 98926
(509) 962-7508 . FtX(s09)962-7679
www,co.kittitas.wa.us
Kittitas County Contact Information
www.co.kittitas.wa.us
Board of County Commissioners - (Sog) 96z-7go8
Community Development Senrices - (Sog) 96z-T5o6
Environmental Health - (Sog) 96z-7oog
Fire Marshal - (Sog) 96z-Tooo
Prosecutor - (Sog) 96z-T5zo
Public Health - (Sog) 962-7gtg
Public Works Department - (Sog) 96z-Z5zg Sheriffs
Office - (Sog) 962-7gzg
SolidWaste Department - (Sog) 96z-7542
KrrrITAs cor;NTy couRTHousE . 205 wrsr 5t, sUITE 108 ELLENsBr.lRc, wA 98926
(509)962-7508 . FAX(509)962-7679
www.co.kittitas.wa.us
Admissions Tax
Kittitas County Ordinance 20 I 6-003
Ordinance amending Ch.3.22 Kittitas County Code to impose an Admissions Tax
"Admissions charge," in addition to its usual and ordinary meaning includes but shall not be
limited to a charge for participation in an event or activity; a charge made for season tickets or
subscriptions, or a charge made for use of seats and tables, reserved or otherwise, and other
similar accommodations; and a charge made for rental or use of equipment or facilities for
purpose of recreation or amusement, and where the rental of the equipment or facilities is
necessary to the enjoyment of the privilege for which a general admission is charged, the
combined charges shall be considered as an admission charge. A donation for admiftance
shall also be deemed an admission charge. Admission charge includes any money paid
within or without of Kittitas County for any of the kinds of admission charges defined herein so
long as the facilities, entertainment, recreation or amusement privilege derived from such
admission charge occurs in Kittitas County.
The tax imposed shall be collected at the time admission charge is paid by the person seeking
admission to any place and shall be reported and remitted by the person receiving the tax to
the Treasurer in quarterly installments on or before the last day of the month next succeeding
the end of the quarterly period in which the tax is collected or received.
Any person conducting or operating any activity for which an admission charge is made
shall register with the Auditor.
In order to complete the registration process, you will need to register online.
Any questions, please contact the Treasurer's office at 509-962-7535; Auditor's office at 509-
9 62-7 5 02 or email at admissionstax@co.kittitas.wa. us.
Kittitas County, Washington
BOARD or COUNTY COMMISSIONERS
EVENT APPLICATION
Thank you for your interest in holding a special event in Kittitas County. Please
complete and return this application along with any other materials to the Kittitas
County Board of Commissioners at least 60 days prior to the day upon the event is
scheduled. Aty misrepresentation in the application materials or deviation from the
final agreed upon route and/or method of operation described may result in the
immediate revocation of an issued permit. Specifics outlining Event Permits can be
viewed at http: / /www.co.kittitas.wa.uslboclcountycode/ titleO5.asp
Event Information
Name o1urr.rr1. Teanaway Gravel Ride
Date(s) o1 "u"6'
7 1912022' 7 11012022
Hours of 7am to 8pm
Description of the event. This is a biko ride (mosrry on graver roads) thar starrs and end in cre Erum'
See the attached PDF for a detailed description
Has this event taken place before? Yes 116 Dates:
Estimated attendance' 300
How is your event being publicized?It will be posted online at
https ://offcambe r. bi ke
Please attach any flyus, posters, etc, aith yow application submission.
Contact Information
Name of the orgarizerf contact . Erik Olson
Address: PO Box 1340, North Bend, WA
Phone number(s).425.281.6873
Email u64rurr. erik@otfcamber.bike
Date of birth of applicant:6/6/1965
KITTITAS coUNTY coURTHoUsE. 205 wEsT 56 , sUtTE IO8 EI.IENSBURG, wA 98926
(509) 962-7s08 . FAX(509)962:7679
www,co,kittitas.wa.us
If the application is made on behalf of a partnership, please submit full names with their
residence and post office address for a period of six months prior to the date of
application toeether with the location ofrgincipal office or place of business of such
ciiporatiotr. Off-Camber Productior
6801 96th Ave SE, Mercer lsland, WA 98040-5497
Emergency contact name(s) and phone number(s) that can be contacted during the
event:
Erik Olson 425.281.6873
Name Phone Number
Name Phone Number
WRITTEN PERMISSION TO ENTER EVENT SITE
I/We hereby permit law enforcement au.:.d./or County officials to enter the site for which
the Event Application has been granted at the time of the event and up to five days
prior to the event for the purposes of inspecting and enforcement of County Code and
other applicable laws, and pursuant to my agreement and representations made in
connection with this Event Application.
SWORN STATEMENT OF COMPLIANCE
I/We hereby acknowledge that I/We have read Kittitas Counfy Code, have
familiarized myself with County requirements.l/We agree that either my designated
agent or l/we shall be on site at all times and shall be responsible for the operation of
the event and for compliance with all legal requirements in connection with this event.
l/We understand that failure to comply with the rules, regulations and conditions set
forth in Code may be deemed a gross misdemeanor and that drug or narcotics
violations are crimes under RCW
Erik Olson 7-7 -z-z
Applicant Name (Print)A Signature
Applicant Name (Print)Applicant Signature
KITTITAS coUNTY coT,JRTHoUsE. 205 wEsT 56 , sUnE IO8 ELI.ENSBURG, wA 98926
(s09) 962-7508 . FAX('09)962:7679
www.co.kittitas.wa.us
Kittitas County, Washington
BOARD on COUNTY COMMISSIONERS
Fire Safety and Protection
If more than 50 people are expected at your event, you must complete a separate
application process which can be obtained through the Kittitas County Fire Marshal'e
office. You may contact the Fire Marshal's office at 509-962-7000.
WilI there be a temporary structure erected for the event? Yes U6
If yes, you must attach a drawing including the dimensions. The structure may
require an inspection by County staff prior to the event.
Public Heal Health
Will there be food served at the event?Yes
If no food will be served at the event theru no permit or application is required.
If yes,is the food and beverage that you intend on and serving at the event
exempt from permit requirements ?
- ft yes, please submit an application for exgmption from permit and proof of food
handlers training to the Kittitas County Public Health Department (KCPHD).
If yes, and the food or beverage is not considered exempt from permi! then does the
person or organization preparing and serving the food have a food service permit,
temporary food service permif or catering permit from KCPHD?
- lt yes, please provide a list of foods and beverages that you intend on having
prepared and served at the event along with the name and phone number(s) of
the permitted person or organizahon.
If yes, and the person or organization preparing and serving the food does not already
have a food service permit.
- Then a temporary food service permit or catering permit will need to be acquired
from KCPHD prior to the event.
Please allow at least 2 weeks to complete the food service permitting process.
KITTITAS coUNTY coURTHoUsE. 205 wEsT 56 , surrE 108 FI T.FNSBURG, wA 98926
(509)%2-7s08 FAX(5W)962:t67e
www,co.kittitas.wa.us
ud
Are there permanent or fixed bathroom facilities already available at the location of
the event?
Yes U6
If yes,please provide an estimated attendance for the event, a detailed map that
identifies the name and address of the physical facility that will provide lavatory
facilities for the event, quantity of toilette facilities available for each gender, and the
distance from the event that pakons must walk.
If no, please provide an estimated attendance for the event, specific information
related to the number of portable restrooms that will be provided, the distance from
the event that patrons must walk, and a service plan to ensure that sani-cans remain in
a sanitary condition. You must include the location of the portable restrooms on a
map/ diagram of the event.
KITTITAS couNTy couRTHousE. 205 wEsr 5s , suffE 108 EItr ENSBLJRc, wA 98926
(s09)962-7508 FAX('O9)962:7679
www.co,kittitas,wa.us
Kittitas County, Washington
BOARD oe COUNTY COMMISSIONERS
WilI there be security on site during the event? Yes ry6
If yes, please provide a complete list of names and contact information for who will be
providing the security.
WilI Emergency Medical Services (EMS) be on site during the event? Yes Yl
If yes, please provide written verification from the providers.
Will there be music, sound amplification or any other noise impacts? Yes tr
If yes, Kittitas County has a noise ordinance in effect (see County Code for details). If
your event is scheduled for outside of the allowed time, you must submit a written
letter to the Board of County Commissioners requesting a waiver and it must be
included with your application materials.
Wilt you have traffic control? Yes ry6
If yes, please provide documentation on how the traffic control will be addressed.
Will there be off-eite parking? Yes V
If yes, please provide the location and a parking plan.
Will there be shuttle buses provided for attendees? Yes ry6
If yes, provide a map of their route.
Will there be alcohol served at the event? Yes V
If yes, a State permit is required from the WA State Liquor Control Board and must
submitted with your application materials.
KITilTAS couNTy couRTHousE' 205 wEsr 5e , SUITE 108 ELLENSBLJRG, wA 98926
(509)962-7508 FAX(509)962:7679
www.co,kittitas,wa.us
Kittitas County, Washington
BOARD or COUNTY COMMISSIONERS
Public Roads
Will the event obstruct, interfere or require the closure and free use of any public
road, street or right-of-way? l/s No
If yes, please provide a detailed adequate traffic and detour plans at the time of
submission of the application.
Will there need to be road closure or detour signs posted? Yes *
KNTITAS CoIJNTY CoURTHoUSE. 205 wEsT 5T , SUITE los ELLENSBURG, wA 98926
(509) 962-7508 . FAX(509)e62:t679
www,co.kittitas.wa.us
Kittitas County, Washington
BOARD oTCOUNTY COMMISSIONERS
Garbage/t{ecycling
Do you have a plan for garbage and recycting? Vt No
A written plan for garbage and recycling must be attached to your application
materials. For questions or assistance contact the Kittitas County Solid Waste
Deparhnent at 509-9 62-7 542.
Insurance
Have you obtained a Certificate of Insurance and endorsements, specifically
naming "Kittitas Coun$r" as an insured? Yes No
other insurance or self-insurance available to Kittitas County
5S
Fe4al Bond - Bond-of Indqmnifir
A $5,000.00 Penal Bond - Bond of Indemmty is required to be deposited with the
County Treasurer to save and protect the sheets, pavements, bridges, etc. from
damage. The deposit or its balance will be returned once the event has been held and
the Board of County Commissioners has certified no damage has been done and that
the County has not incurred additional expensee
Are you submitting a $5,000.00 Penal Bond - Bond of Indemnity with your EventApplication? (s No
If no, you must request a letter in writing to the Board of County Commissioners
requesting a waiver to the Penal Bond - Bond of Indemnity and outline the specific
reasons why it should not be required of your event.
County Filings and Registration
Is there a cogt to attend the event?v,o
How muchare you charging to attend your $1 00
KITTITAS couNTy couRTHousE' zos wusr so , sUITE l0B ELI"ENSBURG, wA 98s26
(509) %2-7s08 . FAX(s09)962:7et9
www,co.kittitas.wa.us
Additional information for Kittitas Co special events permit application
Garbage and recycllng:
The event organizers will not produce any substantial amount of waste. The participants may
only produce personal waste (example food wrapper or drink container). Everyone will be
responsible for their own waste. The event organizers willwork with our host location (Dru Bru
Cle Elum) to provide any garbage and recycling as they request
Public roads:
The event will use public roads in the Teanaway area (See attached map). The roads to be used
include portions Teanaway Rd Middle Fork, West Fork Teanaway Rd, and Teanaway Rd North
Fork.
The roads will not be closed, and all participants will be instructed and expected to follow
normal procedures for riding on open public roads.
law Enforcement and EMS:
The event organizers will hire local EMTs to provide first tier of medical response. Local EMS,
Police, Sheriff, and search and rescue organizations will be informed of the event and it's route.
of im roads:
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HGG SUilill[RY' Off Camber Productions (OCP) is proposing a one-day organized gravel ride in & around theTeanaway on the weekend of July 9.h.. The event to start and finish in Cle Elum. Number of participants would number -300 in the first year. Four course offerings (S,M,L,XL) based on distance' Within 5 years OCP would like to growTeanaway Gravel Ride (TGR) to become a premier /destination event' OCP would like to partner with public and private stakeholders to create this experience forriders while bringing visits, business, and exposure the Cle Elum / Roslyn area@III
IBOUT OGP' Creating in 2021 to promote unpaved / off-road events and racing- Combination of two existing race series- Decades of race and event experience. Currently running two race series- Wednesday NightWorlds : l6 XC MTB races from April to August near SeaTac airport- MFG cyclocross :6 cyclocross races (Sept - Dec) in/around Seattle metro area operating since 2009' Strategic plan to create additional events (gravel and MTB) in the central Cascades. More info at https://offcamber.bike@TIT
WHIT I$ GRIUTl RIIII]IGfl' Typically described as riding a drop-bar bike on unpaved roads and trailsBikes can be used on and off road (unlike road or mtb bikes) * access to more terrain- Tires tend to be wider than normal road bike- Since routes can be remote, riders carry gear to be self-supported' The fastest growing segment of recreational cycling for two main reasonsFewer interactions with motorized vehicles- Greater access to unique and scenic areas' Participants tend to be middle and upper income - willing to spend and travel to events. Gravel event vibeMany new events springing up across the nation- These are more relaxed and inclusive than classic road race events (exTour de France)- Some ParticiPants want to compare themselves to others while just want to complete theride@FER-;',;?-II
WHYTTI]IIWNP. This region has several unique characteristics- Amazing views of the Steward range- Beautiful slick rocks and hoodoos- Extended climbs on dirt roads. Already popular with the gravel and MTB communiries. Proximity to Seattle metro area- Large population of local cyclists- Good transportation options for out-of-town visitors. Tourist infrastructure- Food and lodging options- Other local draws (mountains, lakes, golf, etc) outside ofgravel biking@III
HNST YTIR TUTTI. Goals:- Provide an event in a unique location that will draw riders from Seattle and beyond- Build a foundation for growth into a premier event in the next 5 years. Event overview - PROPOSED- Saturday 7/9: Prep day. Pre-race MTB ride (FREE!). Race packet pickup: 5-7 location TBD- SundayT/10: Raceday. 700: L and XL start. 800: S and M stan. I 2:00 : First finishers ocpected. 6:00: post race even6 (location TBD). Courses - Details next slides- Out and back loops from Cle Elum travelling through the ridge and Teanaway- Short, Medium, Large, and XL course offerings. Only Large and XL use FS land- Open to existing traffic - no road closures- Riders will self-support - no motorized vehicles- Minimal amounts of paved roads@III
NllUff OUTRUITW@.[TTFEHMBERTGR Park to Main Ridge roadh tt p s : //w w w. s t r ava . c o m / ro u tes / 29 327 29 553 I 2 80 45 568B.3B r,' 485 ' RoadDistance Elevation Gain Ride TypeEst. Moving time: 'l :04:27. All courses will start/finish in Cle Elum. All courses will use the same first and last five miles from CleElum to Main Ridge R.oad. Segment details:- http s://www. strava. co m/ro utes/29 327 29 553928045 5 68. Land ownership for this segment- City of Cle Elum- City Heights Holdings LLC- Olson Bro lnvestments lnc- Western Elite Services lnc- The Nature Conservancy/.'/df'#I_- , wvn ililuilt!' t- Forest'1'-t {, ';9"' t'l / .r j'JiIt{i'$" o{l?I:lt| -"*:'Iii'@tRoslynI't'/1r(,\.€99'lI,cleSouthCle ElumAt r€@qpGc gloTerms of Use Report a map eror
n0uil ltrrnllss. Vibe : Hard, but not too hard. Shorter course, but plenty of climbing. Jivo view spots. Segments used. https://www.strava.com/routes12932729553928045568. https:l/www.strava.com/routes/2932708744986322944. Approx. distance :48km / 30 miles. Vertical gain: 1500m / 5000'. Land ownership (outside of start/finish seg). TNCTGR S - bear creek loophttps://www. strava.co m/ro utes / 29327 O87 449863229 4433.61 r.' 1 ,099 * RoadDisiance Elevatron Gain Ride TvoeEst. Moving rime: 4118:28,.'s;N!'lr''(Dg'ty''Teana@ttin,.{.elsoF*N/tqRonaldt+J.,,il, tlf': ;,. r'Roslyn '',.I@tCle ElumTerms of Use i Report a map errorfQ,5,.gle"
n0uTr ltriltlsillTGR Main - North - Main looph tt p s : //w w w. s t rava . c o m,/ ro u te s / 29 327 3094 1 5 3 1 1 59 63 018.76 r.' 485 m RoadDisiance Elevation Gain Ricie TvneEst. MovinE tine: 2:24i15Vibe :A worthy day in theTeanaway. Builds on S course. Adds loop in TCF with tough climb!. Two view spots I .'* .,Segments used. https:/lwww.strava.com/routes/2932729553928045568 ;frO. https://www.strava.corn/routes/2932708744986322944 .g;'1 ". https://www.strava.com/routes/293273094153 I 15ffi 'F'" - -IApprox. disance :66km / 42 miles iVertical gain:2000m / 6600' -o ''",toiartlTeaaaanawa)munitoForestJ'tttj#4)Land ownership (outside of start/finish seg). TNC. TCF,, ;//_DRoslynGo glr|"aL'''riy.t)l- I t.l l:ii f.::'",r;1)t '',tT\'5//'i@,ITFF EJTT{B-=HBTerms of Use Report a map error
n0uTI lltrilL$ r I@,IIFFEf,MB.F.TGRMain-Lloop-mainhttps://www.strava.com/routes/z93349801 931 1 1 9240664,10 r.m 1 ,597 m Roadr:^!^^^^ ltevaticn Ga;n 3;r_rc T,rnout)t6tluEEst. Moving rime: 8112:52. Vibe :You are going to feel this tomorrow. Longer loop using some FS land (different permit andcosts). Two view spots. Segment details:. https://www.strava.com/routes/2932729553928045568. https://www.strava.com/routes/293349801 93 I I I 92406. Approx. distance :8lkm / 5l miles. Vefticalgain:2100m I 6900'. Land ownership (outside of start/finish seg). TNC. TCF. USFSCle ElumTeanaway@J"lTerms of Use Report a map error
NOUffi ITTTAIT$ I ITI.TGR Main - XL loophttps://www. strava. com/ro utes / 29334947 35206 437 82497.13 r' 2,668 * RoadDistance Elevetion Gain Ride TypeEst. Moving tirne: '12:26:48. Vibe :This is going to hurt - a lot. Adds the Red Top sector to L course. Three+ view spots. Segment details:. https:i/www. strava. c o mlro utes/29 32229553 92804 5 5 68. https://www.strava.com/routes/2933494735206437824. Approx. distance : I l5km / 7l miles. Vertical gain: 3 l50m / 10,300'. Land ownership (outside of start/finish seg). TNC. TCF. USFSt,lCle Elum'?r, ', t-,I.Teanaway(@IJ@ TTFFEBrislol l'Terms of Use Report a rnap enortI
SUilIIIIRY' The Cle Elum and Teanaway area offers a unique experience for riders' Off Camber is dedicated to creating an event that will be beneficial to the local community andstakeholders' Gravel events are very popular with the cycling community and growing quickly' We are excited about the opportunity to create (over time) a premier cycling event in theTeanaway@IIt
Kittitas Courty Office Of The Treasurer
Amy Cziske, Treasurtr
?O5 l]tr srh Aurrnp, Srdir IUI
FlllensburE,\4le 989?6
Phone (509)962-7535 Fax(509) 933-8212
Cash Receipts
Receipt Number:
Received From:
FundCode
001
2022-1115
TAYLOR C
GlCode
1632171
Date 03103/2022
Check Amount: 5200.00
Cash Amount' $0.00
OtherAmount' $O.OO
Total Amount: $200.00
Deputy: SMYRA Receipt Type: CHK
Template:
Comments:
csR2022-948
Special Event Application Check for Teanaway Gravel Ride Erik Olson
Description
SPECIAL EVENTS FEE
Amount
$200.00
$200.00Total Amount;
Kittitas County Treasurer's Office
Subnitted By: SAVANNA MYRA
(c) 2002 Cashtax All Rights Reserved 03 I 03 12022 1 4: 1 2: 52 SMYRA