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HomeMy WebLinkAbout2022-03-08-minutes-solid-waste-and-maintenanceKITTITAS COUNTY COMMISSIONERS Solid Waste and Maintenance Regular Meeting Tuesday March 8, 2022 - 2:00 PM BOCC Conference Room 205 West 5th Room 108 - Ellensburg 1. Call to Order 2. McKinstry - Proposal Updates 3. DLR Group - Group Updates/Answer on Jail. 4. Parking (North Lot) Discussion 5. Extra Office Space Discussion 6. Solid Waste Updates 7. Transfer Station Grant Update 8. Recycling Audit - Request Board Approval to Close Office on March 21, 2022 9. Cie Elum Transfer Station Discussion 10. Other business 11. Adjourn Created on 3/4/2022 2:32:51 PM KITTITAS COUNTY SOLID WASTE AND MAINTENANCE MINUTES BOCC CONFERENCE ROOM, 205 WEST 5TH ROOM 108 - ELLENSBURG Regular Meeting TUESDAY 2:00 PM I March 8, 2022 Board members present: Laura Osiadacz, Chairman (Absent) Cory Wright, Vice -Chairman and Commissioner Brett Wachsmith. Others: Patti Stacey, Kady Porterfield, Lisa Lawrence, and Auldin Ness. Meeting Called to order at 2:00 p.m. McKinstry Proposal Updates: Patti informed the Board that she hasn't received a new proposal from McKinstry for the cost of parts to repair or the cost to replace some of the HVAC units. DLR Group -Group Updates/Answer on Jail: Patti reminded the Board of the discussion at the last meeting on if the County was required to have a Jail. Patti informed the Board that per RCW, it is not required to have a jail, but it is a requirement to have holding cells, and that it's cheaper to have a jail then pay all the costs associated with only having holding cells. A brief discussion was held on the possibility of a bond for holding cells. Patti informed the Board that the DLR Group has completed interviews with all the Departments, and the group is planning a meeting towards the end of the month that should reveal a cost estimate for everything based on square footage. Parking (North Lot) Discussion: Patti informed the Board that part of the Maintenance Budget this year was to develop the North Parking Lot. She informed the Board that the Survey was completed and wanted to make sure that the Board still wanted to move forward with going out to bid on the project. Discussion was held on moving forward, removing trees and taking the grade down. Extra Office Space Discussion: Discussion was held on if there was a need for portable offices on the North Lot to create more office space for jail medical staff and the Coroner's office. Further discussion included the question on when Covid staff will size down and the costs savings of $250,000.00 to the project if not needed. Commissioner Wachsmith will meet with the Tristen Lamb of Public Health to discuss. Patti informed the Board she will work with on call Engineering Services on the design. Solid Waste Updates: Discussion was held on the status of credit card implementation at the Transfer Stations. Transfer Station Grant Update: Discussion was held on the FEMA Grant. Patti informed the Board that she requested permission to go out to for the RFQ and was told if she moved forward, it would jeopardize the grant. Further discussion included that once the grant is awarded the 2022-03-08 MINUTES project must be completed in thirty months and if the deadline could be met. Patti informed the Board she would have to hire two consultants or a firm with enough capacity for the permitting and design phase to meet the deadline. Recycling Audit — Request Board approval to close office on March 21, 2022. Patti informed the Board about the upcoming recycle audit and requested approval to close the office on March 21, 2022, for staff assistance at the audit. The Board approved the closure 2-0. Cle Elum Transfer Station Discussion: Patti informed the Board that Commissioner Osiadacz asked her to explore opening the Cle Elum Transfer Station on Mondays. Patti informed the Board that Waste Management would charge an additional $3.00 per ton, $125,000.00 per year to open on Mondays which doesn't include County staffing. Discussion was held on convenience, dumpsters overflowing on Sundays, how the Forest Service contracts with Waste Management and how they want to manage their garbage. OTHER BUSINESS: Patti asked the Board if they had questions on the PAF presented to them during HR's study session. Discussion was held on the historic rate being pro -rated from the salary amount, that the position was 100% grant funded and how the rate of $50.00 per hour was calculated. The Board said they would sign the PAF on Monday. Bowling Alley Update: Discussion was held that that the County could not participate in the original proposals and that Mike Winestock was interested in bringing a new proposal to the Board. Shady Brook: Patti informed the Board that she received letters from the Department of Commerce that paperwork for Unit No. 64 and Unit No. 29 was done and that she would start working on the County paperwork. Discussion was held that there are 13 units left and that the Department of Commerce would be back to assist others with the paperwork. Patti stated that once the units were in the Counties name, she would start the hazardous assessment and then add them to the list for the next demo. A brief discussion was held on the storage unit located at the First and Last. Meeting adjourned at 2:37 p.m. �C Lisa L wrence 2022-03-08 MINUTES 2 KITTITAS COUNTY COMMISSIONERS KITTITAS COUNTY, WASHINGTON Cory Wright, Vice -Chairman