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HomeMy WebLinkAbout2022-03-09-minutes-ec-study-sessionKITTITAS COUNTY EC STUDY SESSION MINUTES BOCC CONFERENCE ROOM, 205 WEST 5TH ROOM 108 - ELLENSBURG Regular Meeting WEDNESDAY 10:00 AM March 9, 2022 Board members present: Commissioner Osiadacz and Commissioner Wachsmith Others: KVEC Director Kady Porterfield, Maintenance Director Patti Stacey (Webex), KVEC Program manager Lacie Dawson (Webex), Rodeo Board Vice -President Carl Jensvold 1. Call to Order: Commissioner Osiadacz called the meeting to order at 10:03am 2. General Event and Rental Updates: KVEC is busy with lots of events. BCHW will be holding their annual Rendezvous next weekend. Events are running smoothly and are nearly full for the year. Working with a new booking system that will allow for online payments as well as a public calendar and reservation system. 3. Self Promoted Events Business: Patriot Night planning is going well. Kady has been continuing discussions with the city to coordinate events. Starting to get more advertising out on social media and radio, will increase as we get closer to the event. Fair planning is going well. We won't be using BlastPass this year, but will continue with using the new ticketing system, which worked out well. A Grange division has been added for youth in addition to the 4-H and FFA. Carnival pricing went up a bit, so we need to increase the price of the Family Fair Pack from $90 to $100. The total value of the package now is $130. 4. Approve a Resolution to Authorize the Pre -Sale of Family Fair Packages for the Kittitas County Fair: Kady presented that since the Fair Board would like to change the pricing of the Family Fair Pack, we need an approval to go ahead and do that. They will be sold this summer and only 100 Packages will be available for sale. Brett motioned to approve. Laura seconded. Motion passed and Resolution 2022-071 is approved. 5. Special Projects: Kady reported the Rodeo Board plans to start the Behind the Chutes expansion project on March 19th and she has been in communications with them on permitting and approvals. She will continue to follow up through the process with them. Public Works is working on the design and permitting questions for the Armory Parking Lot paving project. Kady will pay for their design services with the grant funding and send it out to the works roster as soon as the design is complete. The hope is to have it done before fair, but with the economy around oil prices right now, we might have to push it to after Fair to level out costs and stay within budget. With a small-time frame in July to complete it and the current supply available, pushing the project may inflate the price to complete the project on that timeline. 2022-03-09 MINUTES The maintenance crew has been working hard all week on cleaning up dead trees and limbs across the grounds to increase public safety and improve tree health. Discussion transitioned to the trees around the property that need to be removed, but do not belong to the County. Several of the trees are on City property. Kady has mentioned to City personnel previously it might be a good idea to have them assessed and treated as they are believed to be a continued safety hazard. Kady will work with Stephanie to send a letter to the City regarding the trees. New LED Bloom lights were installed earlier this week. It really brightened the place up and will be beneficial to users. It will also be an energy saver for the County and should receive a rebate back from the City since upgrading to LEDs. 6. Rodeo Grandstands Project Discussion: Discussion about how to move forward with the Rodeo Grandstands project. It would be preferable to start at the west end of the arena at the catwalk to start making improvements as that's currently the biggest concern. Discussed gathering a working group with Carl, Patti, Kady and Commissioner Wachsmith to begin work on the project and pick up discussions with the City on partnering in this project so we can get a phase of it initiated. 7. OTHER BUSINESS - none Meeting adjourned at 10:47AM. 2022-03-09 MINUTES KITTITAS COUNTY COMMISSIONERS KITTITAS COUNTY, WASHINGTON Laura Osiadacz, Chairman BOARD OF COUNTY COMMISSIONERS COUNTY OF KITTITAS STATE OF WASHINGTON RESOLUTION NO. 2022- (-) -7 1 RESOLUTION TO AUTHORIZE THE PRE -SALE OF FAMILY FAIR PACKAGES FOR THE KITTITAS COUNTY FAIR WHEREAS, The Kittitas County Fair Board has the authority to establish the various rates, discounts, packages, policies, and procedures pertaining to the Kittitas County Fair (the Fair); and WHEREAS, the Kittitas County Board of County Commissioners has the authority to ratify such decisions by resolution; and WHEREAS, the residents of Kittitas County benefit from having published rate structures and procedures pertaining to the Fair; and WHEREAS, the Fair Board has an interest in drawing more families to the Kittitas County Fair; and WHEREAS, other fairs offer similar family packages for a discounted rate; and WHEREAS, it is customary and reasonable to offer a package pricing at a discounted rate; and WHEREAS, the Family Fair Package is a successful promotion for the Kittitas County Fair; and WHEREAS, the Fair Board recommends the continuation for pre -sale of a Family Fair Package that would include four (4) General Admission Day Passes, two (2) Daily Unlimited Carnival Ride Wristbands, and one (1) Daily Parking Pass for a discounted rate of $100 (the retail value of this package is $130); and WHEREAS, sales will allow only one hundred (100) Family Fair Package vouchers would be available; and NOW THEREFORE, BE IT RESOLVED that the Board of County Commissioners of Kittitas County, Washington, hereby adopts the Family Fair Package as described above. DATED this 9 day of , 2022, at Ellensburg, Washington. BOARD OF COUNTY COMMISSIONERS KI COUNTY, WASHINGTON 1��ustsisurzw+irn� ;.•�•''��I GOMA41. o,f, q �' •.. 2 L�iiia- si ac air ABSENT a-:jSEAL z = Cory Wri ht, Vice- air ,,rte'• ► C , 'r■.,���� , 16' oftl Board r achs i i, Commissioner 0 Deputy Clerk of the Board