HomeMy WebLinkAbout2022-02-28-minutes-public-works-study-sessionKITTITAS COUNTY COMMISSIONERS
Public Works Study Session
Regular Meeting
Monday February 28, 2022 -1:30 PM
Commissioners' Auditorium and Webex
205 West 5th Room 109 - Ellensburg/Webex
1. Call to Order
2. Deputy Director/County Engineer Expenditure Authorization
3. North Thorp Highway/Yakima River Bridge Outreach Discussion
4. Construction Management Support
5. Ten -Year Transportation Asset Management Plan
6. Other business
7. Adjourn
Created on 2/24/2022 8:39.39 AM
KITTITAS COUNTY
PUBLIC WORKS STUDY SESSION MINUTES
In -Person and Webex
Regular Meeting
MONDAY 1:32 PM February 28, 2022
Board Members Present: Chairman Laura Osiadacz, Vice -Chairman Cory
Wright, and Commissioner Brett Wachsmith.
Others In -Person: Mark Cook, Rebecca Cruse, Public Works.
Others Virtual: Candie Leader, Public Works;(3) Members of the
Public.
At 1:32 pm Chairman Laura Osiadacz opened the Public Works Study
Session.
DEPUTY DIRECTOR/COUNTY ENGINEER EXPENDITURE AUTHORIZATION
Mark Cook is requesting that the Board of County Commissioners give
expenditure authority to the Deputy Director/County Engineer. The
Board of County Commissioners supports the authorization and staff is
directed to prepare enabling documents.
NORTH THORP HIGHWAY/ YAKIMA RIVER BRIDGE OUTREACH DISCUSSION
Mark Cook informed the Board of County Commissioners of anticipated
construction in Summer of 2022 on North Thorp Hwy - Yakima River
Bridge. Mark Cook stated that the work will require the bridge to be
encapsulated resulting in periodic closure of the bridge. Mark Cook
added that Public Works recognizes the inconvenience to commuters to
use alternative routes and staff will begin public outreach and
informational meetings with the community. Staff was directed to move
forward with outreach as presented.
CONSTRUCTION MANAGEMENT SUPPORT
Mark Cook proposes the creation of a new job description, this is
including shuffling duties to provide additional construction
management support in the Public Works office. The new delegation of
work eliminates the need for Project Manager position. The previous
Project Manager duties will be split between Administrative
Supervisor and Finance Manager. BOCC supports the creation of the new
job description.
TEN-YEAR TRANSPORTATION ASSET MANAGEMENT PLAN
Mark Cook is requesting the Board of County Commissioners for support
of a public outreach campaign to propose a $0.15/$1000 Road Levy rate
lift on the upcoming 2022 election. Discussion was held about how
2022-02-28 Minutes
quickly county residents would see decline in the current service
levels of county roads due to lack of funding. Chairman Laura
Osiadacz requests to set-up a brainstorming meeting to plan the
public outreach methods.
OTHER BUSINESS
Mark Cook announced the retirement
Venter after 41 years of service to
accomplishments, and history of the
County Commissioners would like to
service to the county.
Meeting adjourned at 2:45 pm.
&)u -
Rebecca Cruse, Administrative
Assistant
2022-02-28 Minutes
of Maintenance Manager- Jim Van De
Kittitas County. Mark Cook shared
exemplary employee. The Board of
recognize Jim for his years of
KITTITAS COUNTY COMMISSIONERS
KITTITAS COUNTY, WASHINGTON
Laura Osiadacz, Chairman
KITTITAS COUNTY
DEPARTMENT OF PUBLIC WORKS
PUBLIC WORKS — BOARD OF COUNTY COMP
STUDY SESSION STAFF REPORT
STUDY SESSION DATE: February 28, 2022
TOPIC: Deputy Director/County Engineer Expenditure Authorization
ACTION REQUESTED: Direct Staff Prepare Enabling Legislation
LEAD STAFF:
Mark R. Cook
RECOMMENDATION:
Direct staff prepare enabling legislation authorizing $50,000 in allowable expense
authorization.
BRIEFING SUMMARY:
• Currently, the Public Works Director has $50,000 expenditure authority.
• Public Works (PW) desires the Deputy Director/County Engineer (DD/CE) to
have the same expenditure authority.
BACKGROUND:
The Public Works Director currently has $50,000 in expenditure authority supporting
task order and professional service contract authorizations. PW is unaware of any similar
authorization for the DD/CE.
DISCUSSION:
PW is requesting a similar authorization in authority for the DD/CE. The request allows
the DD/CE to keep projects moving on tight timelines in the absence of the Director.
FISCAL IMPACTS:
None.
ATTACHMENTS:
None.
Page 1 of 1
Public Works "Work Session Staff Report", 2022
KITTITAS COUNTY
DEPARTMENT OF PUBLIC WORKS
PUBLIC WORKS — BOARD OF COUNTY COMMISSIONERS
STUDY SESSION STAFF REPORT
STUDY SESSION DATE: February 28, 2022
TOPIC: North Thorp Highway -Yakima River Bridge CRP 302-20
ACTION REQUESTED: Informational Only
LEAD STAFF:
Mark R. Cook
RECOMMENDATION:
Informational briefing — no action required by the Board.
BRIEFING SUMMARY:
• On December 30, 2019, Washington State Department of Transportation (WSDOT)
notified Public Works of selection of the North Thorp Highway -Yakima River Bridge
selection to receive funding for repairs.
• Design work and environmental permitting is nearing completion.
• Anticipate construction summer 2022.
• Work requires closure of the bridge.
• Public Works proposes to host an informational meeting for the residents and adjacent
property owners.
BACKGROUND:
The North Thorp Highway -Yakima River Bridge requires preventive maintenance to extend the
life of the structure. This steel truss structure, constructed in 1936 has two lanes for traffic. The
existing paint system has failed throughout much of the bridge truss. This project will rehabilitate
the bridge by removing the existing paint system and repainting, repairing bottom chord panel
points, joints, and repair damaged truss portal members. Federal Funding has been secured
through WSDOT Local Bridge Program for the needed construction work on the bridge.
Construction is planned for this summer.
DISCUSSION:
Paint systems are replaced under warm weather conditions. To protect the surrounding
environment the bridge will be encapsulated while removing the existing paint and applying new
paint. The roadway width across the bridge is not sufficient to safely carry traffic and provide for
the painting to occur at the same time. Public Works proposes to host an informational meeting
for stakeholders including, property owners and emergency services, to share about the project
and provide updated project information. This informational meeting will be held March 30,
2022, at 2:00 p.m. at the conference room in the Upper County Shop.
FISCAL IMPACTS:
None are identified at this time.
ATTACHMENTS:
None
Page 1 of 1
Public Works "Work Session Staff Report" 2022
KITTITAS COUNTY
DEPARTMENT OF PUBLIC WORKS
PUBLIC WORKS — BOARD OF COUNTY COMMISSIONERS
STUDY SESSION STAFF REPORT
STUDY SESSION DATE: February 28, 2022
TOPIC: Construction Management Support
ACTION REQUESTED: Direct Staff Work with Human Resources Preparing a
Proposal for Board Consideration
LEAD STAFF:
Mark R. Cook
RECOMMENDATION:
Prepare appropriate adjustments to the Administrative Supervisor and Finance Manager
job descriptions and associated personnel action forms.
BRIEFING SUMMARY:
• Resignation of the department's Project Manager creates an additional support
need in Design Construction.
• In December 2021, staff worked creating a position in Public Works (Project
Administrator) migrating Project Manager duties to the new position.
• The duties provide administrative and financial support to the Construction
Manager, allowing more focus on construction issues.
• Added construction support is needed ensuring federal project audit performance.
• Public Works believes the support can occur by adjusting duties within the
department.
BACKGROUND:
Public Works (PW) has budgeted a full time Project Manager position in the 2022
personnel budget. The incumbent resigned in January 2022 at the conclusion of Upper
County Maintenance Shop construction. Recognizing the need for ongoing
administrative and financial support for the Construction Manager, PW created a new job
description (Project Administrator— attached as EXHIBIT 1).
DISCUSSION:
For the past several months, PW has been evaluating the need for added administrative
and financial support for the Design Construction Division of PW. Staff now believes
that the added support can be best managed by incumbents in the Administrative
Supervisor and Finance Manager roles and duties. The proposal is to move some of the
administrative duties of the proposed Project Administrator to the Administrative
Supervisor and some to the Finance Manager. The added duties will result in a transfer
from right of way permitting responsibilities from the Administrative Supervisor to the
Administrative Assistant and some Finance Manager duties to the "Lead Fiscal Analyst".
Page 1 of 5
Public Works "Work Session Staff Report", 2022
The Board of County Commissioners may recall direct to PW to work with Human
Resources developing the job description for possible Courthouse Union inclusion. The
Lead Fiscal Analyst job description is now complete for HR consideration (EXHIBIT 2).
By shuffling around duties amongst management and line staff, PW believes the
necessary additional construction support can be managed with significant cost savings to
the department.
FISCAL IMPACTS:
PW proposes applying the savings from the budgeted Project Manager 2022 personnel
budget, towards a five percent increase in the 2022 budgeted 2022 for Administrative
Supervisor and Finance Manager. A similar five percent increase is proposed for the
Lead Fiscal Analyst position. 2022 budgeted costs and associated increased costs of the
proposal are tabulated below for Board consideration.
Position
2022 budgeted
2022 budgeted
Proposed five
Increase
hourly rate
cost
percent increase
beyond 2022
in hourly rate
budget
Administrative
$33.96
$70,632
$35.66
$3,537
Su ervisor
Finance
$45.15
$93,912
$47.41
$4,701
Manager
Fiscal Analyst
$36.08
$75,042
$37.88
$3,748
Total
$11,986
Salary savings from the budgeted Project Manager in 2022 = $95,472. Net saving to
2022 personnel resulting from the proposal equals $95,472 - $11,986 = $83,486.
ATTACHMENTS:
Exhibit 1: PROPOSED PROJECT ADMINISTRATOR JOB DESCRIPTION
Exhibit 2: PROPOSED LEAD FISCAL ANALYST JOB DESCRIPTION
Exhibit 3: PROPOSED ADDED DUTIES FOR THE ADMINISTRATIVE
SUPERVISOR AND FINANCE MANAGER
Page 2 of 5
Public Works "Work Session Staff Report", 2022
EXHIBIT 1: PROPOSED PROJECT ADMINISTRATOR JOB DESCRIPTION
Page 3 of 5
Public Works "Work Session Staff Report", 2022
Job Description
Kittitas County, Washington
TBTLE:
Project Administrator
CREATED
11/29/2021
REPORTS TO:
PUBLIC WORKS CONSTRUCTION MANAGER
DEPARTMENT:
PUBLIC WORKS
JOB SUMMARY:
The Project Administrator is responsible for representing the interest of the Public
Works Department during design and construction of Public Works Projects. The
ability to communicate clearly and build/maintain cooperative working
relationships with County personnel, contractors, engineers, architects, and public
agencies is a must. The Project Administrator may be asked to participate in public
meetings and/or forums regarding County projects and must be able to speak to a
diverse population. All County employees work under the guidance of
Local/State/Federal regulations and must abide by County policies/procedures.
CATEGORY:
Project/Full Time OCCUPATION CODE: 4890
UNION AFFILIATION:
None HRS/WEEK 40
FLSA STATUS:
Exempt DRS ELIGIBILITY: PERS
ESSENTIAL FUNCTIONS
• Track any "force account" work.
• Verify all contractor compliance with Labor and Industries Public Works contracting requirements.
• Manage all construction contracts for required state and federal reporting requirements.
• Represent the Department on all Washington State Department of Transportation project audits.
• Ensure contract compliance for all federal aid work.
• Coordinate with Department construction inspectors ensuring proper and adequate construction record
keeping occurs on all County construction projects.
• Coordinate all requests for information from contractors in close coordination with construction
inspectors.
• Coordinate all contractor submittals for contract compliance with close coordination with the
Construction Manager.
• Prepare monthly progress payments for Construction Manager review.
• Coordinate with Finance on all required state and federal grant progress reports and lead the preparation
of all required grant reports for Construction Manager review.
• Coordinate with resource agency permitting staff ensuring compliance with environmental permit
requirements.
• Coordinate with Department construction inspectors and prepare draft change orders for Construction
Manager review and consideration.
• Prepare and manage all project documentation for state and federal audits.
• Provide project support services to construction inspectors as directed by the Construction Manager.
• Perform project management duties as directed by the Construction Manager.
This job description is a summary of the primary functions and expectations for this position. Additional
department- related duties may be assigned as required.
PROJECT MANAGER - PUBLIC WORKS
MINIMUM QUALIFICATIONS
• High School Diploma or GED equivalent.
• Valid Washington State Driver's License.
• Two (2) years of experience in construction or building inspection.
• A criminal history background check will be performed on qualified candidates. Convictions may preclude
candidates from employment in certain circumstances. Factors such as relativity to the position, age and
time of the offense, seriousness and nature of the violation, and rehabilitation will be taken into account.
REQUIRED KNOWLEDGE, SKILLS & ABILITIES
• Ability to read, analyze and interpret policies, contracts, blueprints, engineering plans and specifications,
codes, laws and other trade publications.
• Ability to demonstrate effective verbal and written communication skills.
• Ability to present information to management, staff, contractors, stakeholders, and/or the Board of
County Commissioners and/or other groups.
• Proficient with the use of computers, programs and applications including Microsoft Office Suite; must be
able to quickly become proficient in programs specific to the County and/or department.
• Proficient document organization and management skills.
WORKING CONDITIONS
Work is performed in a variety of environments including the job site, and a standard office setting. Exposure
to inclement weather including temperature extremes and windy/dusty conditions will occur. Work may
occasionally be performed in close proximity to moving mechanical parts and equipment that causes
vibration. The noise level can be loud in the field and moderately quiet in the office. Must have the ability to
sit, stand, walk, climb, stoop, kneel, crouch, crawl, twist, grasp, and reach with arms and legs; lift, push, pull,
or move up to 50 lbs. and occasionally higher with assistance. Must be physically capable of moving about
constructions sites and traversing uneven and/or rugged terrain. Must have close, distance, color, and
peripheral vision, depth perception, ability to adjust focus, and the ability to read printed materials, computer
screens, and monitors. Must also have hearing and speech to communicate clearly in person, over the
telephone, and by radio. Safety rules and regulations must be adhered to at all times; PPE must be worn when
required for employee safety.
The work schedule is generally maintained during normal office hours, however, exempt positions are
expected to work the number of hours required to complete the duties of the position, which includes
evenings and weekends. Regular attendance and punctuality are required.
Travel throughout the County is required to perform many of the essential functions; occasional travel outside
the County may be required to attend meetings or other events.
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential
functions.
PREPARED & REVIEWED BY:
Must be completed with all revisions of the job description. A copy will be returned to supervisor.
Supervisor Name & Title
HR Representative Name & Title
EMPLOYEE ACKNOWLEDGEMENT:
Date
Date
PROJECT MANAGER - PUBLIC WORKS 2
I understand the job duties and responsibilities contained within this position description and as described by
the immediate supervisor.
Employee Name
Date
PROJECT MANAGER - PUBLIC WORKS 3
EXHIBIT 2: PROPOSED LEAD FISCAL ANALYST JOB DESCRIPTION
Page 4 of 5
Public Works "Work Session Staff Report", 2022
Job Description
Kittitas County, Washington
TITLE:
LEAD FISCAL ANALYST
CREATED:
1.031 W 02/18/2022
REPORTSTO:
FINANCE MANAGER
DEPARTMENT:
PUBLIC WORKS
JOBSUMMARY:
Under the general supervision of the Finance Manager, this position leads the
work of the Fiscal Analysts by scheduling and overseeing the daily workload. The
Lead Fiscal Analyst monitors and evaluates the work of the Fiscal Analysts; resolves
minor work or personnel problems; and makes recommendations to the Finance
Manager regarding performance, evaluations, discipline, training, and recruitment.
The Lead Fiscal Analyst also performs complex accounting functions following the
principles of accounting and financial reporting as set forth in the State of
Washington Budgeting, Accounting and Reporting System (BARS), Governmental
Accounting Standards Board's (GASB), Generally Accepted Accounting Principles
(GAAP) and County policies and procedures. This position must maintain
courteous and cooperative working relationships with administrative and other
personnel, outside agencies, and the general public, and works under the guidance
of Local/State/Federal regulations, and Department/County policies and
procedures.
SUPERVISORY DUTIES:
Oversees the work of the Public Works Fiscal Analysts.
CATEGORY:
Full -Time OCCUPATION CODE xxxx
UNION AFFILIATION:
Courthouse (Local 792CH) HRS/WEEK: 40
FLSA STATUS:
Non -Exempt DRS ELIGIBLITY: PERS
ESSENTIAL FUNCTIONS:
Personnel Management
• Coordinate and lead the work of the Fiscal Analysts.
• Provide Fiscal Analysts with coaching, training, and assistance; monitor work quality and performance;
provide input on and participate in performance evaluations.
• Ensure friendly, comprehensive, accurate, and efficient service is provided in response to requests and
inquiries.
Auditing & Accounting
• Analyze and reconcile complex financial transactions.
• Update general ledger postings in the integrated financial system.
• Research and assist in preparing accounting policies.
• Analyze and prepare annual financial reports from the integrated accounting system.
• Assist in the development and maintenance of the department's annual budget.
• Analyze and Prepare Monthly Aszrstin-prepa nnanagement reports for division managers.
{ Formatted: Indent: Left: 0.25" No buffets or numlxdrq
Job Cost System
Fiscal Analyst — Public Works Page 1
Setup new projects in the job cost integrated accounting system.
Maintain job area/general ledger cross reference controls.
Accounts Payable
• Monitor vendor contracts and annual supply bids to ensure compliance with state bid laws and county
policies.
• Monitor payments for compliance with county small works and small purchase roster policies.
• Audit invoices for accuracy, job cost coding, budget coding, and compliance with county, state, and federal
requirements a�np,
• Audit invoices for accuracy, compliance with vendor contracts, and bids,
• Update vendor , '!,; and notify management of pending completion dates on contracts
• Audit and assignjob cost codes foraWnvoices as needed.
R�lanee q. WIN and sales tax, file electFap 6 �epaFt w in state, prepare vewelhaF EaF qwaraeFl� payaneRt
Oversee the balancing of use and sales tax as well as the electronic filing
Payroll
• Auditjob codes, earning codes .related
to time entry.
f1
Prepare mechanics shop 10139F Past.Ag hatehES:
Prepare Monthly iournal entries and Post for benefits and in -direct CSA) costto jobs
Prepare Monthly and YTD analysis for Payroll
Inventory
• SeEORE IF FROFIR Y GOR 0; gOOGS 6919i PFePaF@ meRTawy assee area general !eager eatF
• Coordinate scheduled physical inventory counts.
• Reconcile inventory physical counts to the county's financial inventory sub -system.
• Assist with annual inventory bids.
Asset Management - County Road Infrastructure, E.R. & R. Fund Property, and other Public Works property,
plant, equipment and assets
• Maintain the automated system for county assets:
o Ensure the integrity of the software and data
o Assign classes of each asset
o Assign function of each department
o Assign categoriesfor each assettype
Fiscal Analyst — Public Works Page 2
[Formatted Font: Bold
Formatted: Font: Bold
o Establish equipment files
• Track assets: additions, deletions, transfers, and surplus.
• Maintain depreciation schedules for all assets in accordance with IRS.
• Reconcile subsidiary ledgers to county financial accounting system.
• Maintain equipment database including profit/loss records.
�r ,
• Assist with development of equipment rental rates.
• Reconcile and prepare annual financial statements pertaining to infrastructure.
Accounts Receivable
•-- : Monthly review Public Work's Accounts Receivable and
coordinate any actions needed.
s—
• Prepare year-end report for outstanding receivables
Grants and Programs
• Assist in maintaining grant contract documents and supporting records.
• Monitor grant costs for state and federal eligibility requirements.
• Assist in preparing grant reimbursement requests from grant agencies.
• Assist in Notifiigy County Treasurer of electronic payments.
Purchasing and Contracting
• Prepare Small Purchases and Small Works reports for the County Auditor.
• Monitor project contract payments for bidding requirements.
• Monitor public works project contract payments to ensure compliance with all state and federal
requirements.
• Assist with annual bidding and solicitations through the Small Purchases and Small Works procedures
• Prepare bid evaluation spreadsheets.
Other Duties
• Prepare monthly general ledger postings for input into the integrated accounting system.
• Perform other department -related duties as assigned by the supervisor.
This job description is a summary of the primary functions and expectations for this position. Additional
department -related duties may be assigned as required.
MINIMUM QUALIFICATIONS:
• High School diploma or GED certificate.
• Bachelor's Degree in Accounting or related field OR four (4) years of experience as an accounting assistant or
Fiscal Analyst—Public Works Page
equivalent in public sector, AND 30 quarter hours of college level accounting.
• Equivalent education/experience may substitute for qualifications stated above as determined by the Finance
Manager and/or Public Works Director.
• Current and valid driver's license.
• A criminal history background check will be performed on qualified candidates. Convictions may preclude
candidates from employment in certain circumstances. Factors such as relativity to the position, age and
time of the offense, seriousness and nature of the violation, and rehabilitation will be taken into account.
REQUIRED KNOWLEDGE, SKILLS AND ABILITIES
• Ability to train, coach, and oversee activities of Fiscal Analysts; plan, schedule, and assign work; provide
constructive criticism and handle conflicts that may arise; provide input on performance to management.
• Experience with fund accounting.
• Proficient in the use of modern office equipment.
• Experience with procedures and practices applicable to accounting, Formatted: Font: Fold
• l: statement, balance sheet and cash flow
• Abilityto maintain confidentiality of all sensitive information and records; especially employee records.
• Experienced in application of basic accounting functions.
• Knowledge of Budgeting Accounting and Reporting System (BARS) as prescribed by the State Auditor and
General Accepted Accounting Principles (GAAP).
• Proficient in the use of computers, including Microsoft Outlook, Word, Excel and specialized software
applications (QuickBooks): must have the ability to learn programs specific to the department and/or County
quickly.
• Ability to establish and maintain effective interpersonal relationships at all organizational levels and with the
public.
• Abilityto work effectively under pressure,meetdeadlines, and adjust quicklyto sudden changes and
priorities.
• Abilityto exercise independent judgment to assist in developing methods, techniques, and processes for
evaluation of work assignments and obtaining quality results.
• Abilityto produce accurate work in an open environment with frequent interruptions and constant office -level
noise.
PREFERRED QUALIFICATIONS:
• Experience in cost accounting, inventory control, vehicle repair shop or governmental accounting.
• Supervisory experience.
Work is primarily performed in an office setting with occasional need to work in outdoor or non -office
environments. Office space is limited and requires employees to work in close proximity of each other. The
position requires the ability to sit for extended periods of time, stand, walk, ascend/descend stairs or small
ladders/stepstoois, stoop, kneel, crouch, twist, grasp, and reach with arms and legs. Must have ability to lift,
push,pull, or carry up to 25 lbs. and occasionally higher with assistance. Must be able to read printed materials
and a computer screen, and have sufficient hearing and speech to communicate clearly via telephone and in
person. Safety policies and procedures must be adhered to at all times.
Work hours are standard with some weekend and evening work as needed. Vacation requests may not be
granted during payroll processing dates. Reliable attendance and punctuality are required.
Must be able to safely operate a motor vehicle in varied weather conditions and levels of daylight. Periodic
travel will be required for ongoing training opportunities and attendance of meetings.
Fiscal Analyst —Public Works Page 4
Reasonable accommodations maybe made to enable individuals with disabilities to perform the essential functions.
PREPARED & REVIEWED BY:
Must be completed with all revisions ofthe job description. Acopy will be returned to supervisor.
Supervisor Name & Title Date
HR Representative Name & Title Date
EMPLOYEE ACKNOWLEDGEMENT:
I understand the job duties and responsibilities contained within this position description and as described by the
immediate supervisor.
Date
Fiscal Analyst —Public Works Page 5
EXHIBIT 3: PROPOSED ADDED DUTIES FOR THE ADMINISTRATIVE
SUPERVISOR AND FINANCE MANAGER
Page 5 of 5
Public Works "Work Session Staff Report", 2022
ADMINISTRATIVE SUPERVISOR ADDED DUTIES
• Verify all contractor compliance with Labor and Industries Public Works contracting
requirements.
• Manage all construction contracts for required state and federal reporting requirements.
• Ensure contract compliance for all federal aid work.
• Prepare and manage all project documentation for state and federal audits.
Provide project support services to construction inspectors as directed by the Construction
Manager
• Compile "as -constructed" documents and file in appropriate road or bridge file
• Coordinate all contractor submittals for contract compliance with close coordination with the
Construction Manager.
FINANCE MANAGER ADDED DUTIES
• Track any "force account' work.
• Prepare monthly progress payments for Construction Manager review.
• Coordinate with Finance on all required state and federal grant progress reports and lead the
preparation of all required grant reports for Construction Manager review.
• Perform project management duties as directed by the Construction Manager.
KITTITAS COUNTY
DEPARTMENT OF PUBLIC WORKS
PUBLIC WORKS — BOARD OF COUNTY COMMISSIONERS
STUDY SESSION STAFF REPORT
STUDY SESSION DATE: February 28, 2022
TOPIC: Ten -Year Transportation Asset Management Plan
ACTION REQUESTED: Direct Staff
LEAD STAFF:
Mark R. Cook
RECOMMENDATION:
Direct staff prepare a public outreach campaign for 2022.
BRIEFING SUMMARY:
• Road Fund cash reserves will meet programmed expenses until 2024
• Public Works (PW) recently competed a ten-year asset management plan
• Meeting programmed system improvements (next ten years) will require a Road
Levy lift of $0.15/$1,000 of assessed value beyond 2024
• Public Works (PW) desires placing the proposed Road Levy lift on the 2022 fall
election
• PW believes a public outreach campaign is needed ahead of the election
BACKGROUND:
The 2018 twenty-year Transportation Plan evaluated PW financing needs for the first
time in PW's operating history. Rough costing analysis supporting the twenty-year
planning effort identified a necessary Road Levy lift of $0.98/$1,000 of assessed value.
At the time, the Road Levy was $0.99/$1,000 of assessed value. This equates to a near
doubling of the levy rate. State law caps Road Levy rates in the state at $2.25/$1,000.
Currently, Kittitas County Road Levy is set at $1.108 per $1,000 of assessed value. The
recently completed ten-year Transportation Asset Management Plan (EXHIBIT 1)
identifies a necessary Road Fund Levy increase of $0.15/$1,000 of assessed value
meeting financial demands through 2031.
DISCUSSION:
During 2021, staff gathered extensive cost data on PW infrastructure (roads, bridges,
buildings, equipment, and personnel). A similar effort was focused on revenue streams.
Engineering, planning, finance and maintenance all participated in the effort. Significant
effort was expended identifying critical PW asset needs for the next ten years (2031).
Unknowns such as motor vehicle fuel tax, along with the uncertainty of federal and state
funding grants, drove staffs consideration of the inability maintaining the current asset
inventory without significant supplemental revenue.
Page 1 of 6
Public Works "Work Session Staff Report", 2022
Our current reality is insufficient financial capability maintaining current service levels of
PW assets. PW is providing the Board of County Commissioners, and ultimately County
rate payers, with two primary choices: maintain current service levels or reduce current
assets. Reducing current assets allows the current Road Fund levy to minimally increase
(at allowable levels in state law) over the next ten years without voting an increase. PW
proposes divesting in local roadway maintenance as the means of generation necessary
capital supporting primary transportation network needs. The proposed reduction in local
roadway service level allows PW to maintain the primary road and bridge network until
2031. In the absence of supplemental revenue by 2031, it may become necessary to
further divest of PW infrastructure assets. It is not reasonable to presume PW can
continue to maintain existing service levels with current inflation demand at 6.4 percent
annually with a one percent annual increase in Road Levy rate.
Difficult decisions are pending for rate payers. A crushing urbanization rate is
accelerating decline of PW infrastructure (increase usage) while revenue streams are
fixed or in decline. It is easy for rate payers to look at PW financial performance these
past seven years and ask "what's the problem"? The truth is that PW has been fortunate
securing nearly $30 million in supplemental revenue in the past seven years — a
performance that is not likely to continue. Key senior members of the management are
slated to retire in the next two years. Less experienced staff will likely not have the
experience in grant writing necessary to match the program's experience these past seven
years resulting in reduced grant funding.
Kittitas County is currently the 9th lowest Road Levy rate in the state. PW management
successfully implemented "banked capacity' in the fund the past couple of years in an
attempt to delay the pending decision being faced by rate payers. Our financial reserves
supporting capital construction will run out in 2024. Only Chelan County operates with a
lower Road Fund levy than all of our neighbors (EXHIBIT 2). Without the requested
increase, PW will not keep up with expanding population and associated wear and tear on
County roads and bridges. Lack of PW infrastructure investment since 2000 results in
severe deferred maintenance demand on all assets. In 2021, PW completed construction
of a new Upper County Maintenance facility replacing the World War II era facility. A
similar problem exists with the Lower County Maintenance Facility. Rate Payers have
not been asked to adequately fund their PW infrastructure until now. A lack of
experienced professional PW management structure has allowed deferred maintenance to
become systemic across the entire road and bridge network.
While the thought of allowing local paved roads to return to gravel seems harsh, the
reality is that in addition to the 24 load rated bridges since 2015 (EXHIBIT 3), we are
facing numerous additional load ratings in the coming years. Some bridges will be
closed forcing farm to market impacts in lower County. We continue being a community
proud of our low taxation rates. PW has done its best mitigating fixed revenues with
increasing wear and tear on PW infrastructure owing to unpresented population increase
since the mid 90s. The time is coming for rate payers to define how their standard of
living will suffer in the absence of investing in existing PW assets.
PW is requesting that a Road Fund Levy increase of $0.15/$1,000 of assessed value be
put to vote in fall of 2022. Supporting this election, PW is suggesting a public outreach
campaign begin summer of 2022. It is important to get this issue before voters ahead of
Page 2 of 6
Public Works "Work Session Staff Report", 2022
2024 when capital project reserves are exhausted. The rate of decline on the road and
bridge network will not be linear. Decline will be exponential. When you fail to
maintain your pickup engine — you wind up replacing it prematurely. PW assets are no
different. Failing to take action now will result in larger costs the longer rate payers wait.
FISCAL IMPACTS:
Deferred investment in PW assets necessitates a Road Fund levy increase of $0.15/$1,000
of assessed value in the next several years.
ATTACHMENTS:
EXHIBIT 1: Ten-year TAMP (2022-2031)
EXHIBIT 2: Road Fund levy rates statewide
EXHIBIT 3: Current Bridge Load Ratings
Page 3 of 6
Public Works "Work Session Staff Report", 2022
EXHIBIT 1: TEN-YEAR TAMP (2022-2031)
Page 4 of 6
Public Works "Work Session Staff Report", 2022
Kittitas County Department of Public Works
2022 — 2032 Transportation Asset Management Plan
Prepared on: January 20, 2022
Prepared by: Liz Remeto, Finance Manager
Mark R. Cook, Public Works Director
Executive Summary
The Kittitas County Board of County Commissioners adopted Public Works' twenty-year
Transportation Improvement Plan with Resolution 2018-165. The plan identifies a funding
shortfall of approximately $100 million dollars financing necessary improvements to the County's
aging Public Works infrastructure. The plan evaluates all funding mechanisms in state law and
inventories strategies for funding the shortfall. In 2018, Public Works identified a significant Road
Fund Levy increase of approximately 98 cents per thousand dollars of assessed property value as
the necessary increase meeting identified plan improvements. The identified funding shortfall was
approximately $50 million.
Recognizing the likelihood of not raising the Road Levy by $0.98/$1,000; Public Works spent the
bulk of 2021 re-evaluating critical infrastructure needs and completed an intensive review of
existing programs and improvement strategies. The project costs estimate in 2018 were planning
level estimates. The project estimates in the ten-year plan are significantly refined. A much more
intensive engineering evaluation accompanies projects selected for the ten-year plan. This refined
approach reduces the funding shortfall to approximately $10 million.
This ten-year Transportation Asset Management Plan provides the County a specific path forward
addressing critical transportation asset investments. The plan advances two key scenarios:
PRESERVATION and REHABILITATION/REPLACEMENT. PRESERVATION assumes
current revenue streams will continue with additional Road Fund Levy. This course of action
maintains existing road maintenance service levels and replaces critical bridges and key road
upgrades for the next ten years. The cost of this service level is estimated to require an increase
of the Road Fund levy of $0.15/$1,000 of assessed value.
REHABILITATION/REPLACEMENT allows for the existing road and bridge network to remain
but does not fund critical bridge replacements nor support significant road network upgrades.
Currently, the Road Levy is $1.04/$1,000 of assessed property value. Management will have the
option to divest from Public Works assets (roads, bridges, and facilities) creating fund savings that
will then go in a prioritized fashion to keeping a backbone system in place. This service level
necessitates allowing the local roadway network to decline in order to preserve funding for more
important routes on the public roadway system. By divesting from local road maintenance, the
savings will then be applied to prioritized bridge replacements and key road upgrades.
The longer the County delays acting on a Road Levy increase, the greater the impact from deferred
maintenance and the larger the decline in public works infrastructure leading to increased costs.
Current cash reserves will carry the PRESERVATION program another two years — after that —
management will need to begin divesting of Public Works assets.
Kittitas County Department of Public Works 2022-2032 Transportation Asset Management Plan
Janaury 2022: Page 2
TABLE OF CONTENTS
CHAPTER ONE: PURPOSE...................................................................................4
CHAPTER TWO: OBJECTIVES.............................................................................4
CHAPTER THREE: LEVELS OF SERVICE..........................................................5
CHAPTER FOUR: PLAN METHODOLOGY........................................................6
CHAPTER FIVE: EXPENSES.................................................................................6
ExpenseForecasting...............................................................................................6
Expenses.................................................................................................................7
CHAPTER SIX: REVENUES..................................................................................8
Road Fund Levy 2011 to 2021...............................................................................8
TAMP Revenue Forecast Assumptions..................................................................8
CHAPTER SEVEN: LEVELS OF SERVICE AND RISK
......................................8
APPENDIX 1: 2018 TAMP FINANCIAL PLAN.................................................10
APPENDIX 2: EXPENDITURE DETAIL INCLUDING
PROJECT EXPENSES
..................................................................................................................................11
APPENDIX 3: ROAD LEVY HISTORIC DATA.................................................12
APPENDIX 4: REVENUE FORECAST...............................................................13
Kittitas County Department of Public Works 2022-2032 Transportation Asset Management Plan
Janaury 2022: Page 3
CHAPTER ONE: PURPOSE
The Department of Public Works (PW) created the department's first Transportation Asset
Management Plan (TAMP) in 2018. Previous "long-range" transportation plans did not
contemplate the necessity to financially plan for long term management of transportation assets.
The 2018 plan was adopted by the Board of County Commissioners with Resolution 2018-165.
The 2018 document provides a financial plan for project implementation that was produced by
evaluating all current transportation funding mechanisms in state law against a list of necessary
twenty-year transportation improvement projects. The adopted plan advances five goals for
implementation and puts in place project review criteria that the department utilizes annually when
producing the annual and six-year construction programs. The plan can be found on our website
at: https://www co.kittitas wa us/uploads/documents/public-works/consti-uction/2020-20-Year
Transportation-Plan.pdf. A funding shortfall of approximately $100,000,000 dictates significant
community investment over the twenty-year planning period. At the heart of plan funding is an
anticipated Road Fund levy tax rate increase of approximately 85 percent from 2018 levels. The
2018 TAMP does not provide alternatives to rate payers, other than the financial plan addressing
the list of network deficiencies contained in the twenty-year project listing. PW is updating the
2018 planning effort and reducing the study period from twenty years to ten years. This focused
effort allows for greater accuracy in predictive analysis and offers a more paced approach to
financing asset management. A copy of the 2018 TAMP financial plan appears as APPENDIX 1
to this plan.
CHAPTER TWO: OBJECTIVES
The Department of Public Works is providing the Board of County Commissioners and Kittitas
County Road Fund rate payers a frank discussion about the current state of Public Works'
infrastructure. The recent (ongoing) global pandemic has strained financial resources for many
public works organizations. Unemployment, the rising cost of living in Kittitas County and rapid
urbanization of rural Kittitas County is stressing the Department's ability to adequately maintain
transportation assets at the current level of funding. While the Department has been successful
securing supplemental finances allowing significant bridge replacements the past several years,
that history is unlikely to continue much further into the future. The Department desires meeting
critical asset management essentials while minimally raising the Road Levy tax. This 10 -year
TAMP provides the rationale for supporting PRESERVATION efforts and the reality of moving
to REHABILITATION/REPLACEMENT of critical transportation infrastructure.
Maintaining income sources at current levels will likely necessitate a reduction of overall assets in
Public Works inventory. Said another way, it will become necessary to close roads and bridges as
labor and material costs escalate in the absence of additional tax revenue. Finding the balance that
rate payers are willing to pay against ease of traversing the County, will require definition in
relatively short order as the amount of deferred maintenance on County roads and bridges is
beginning to impact PW cash reserves. The time is approaching for difficult community decisions
regarding the operation of the County's transportation system.
Kittitas County Department of Public Works 2022-2032 Transportation Asset Management Plan
Janaury 2022: Page 4
CHAPTER THREE: LEVELS OF SERVICE
Recognizing the significance of voting a near doubling of Road Fund levy from property tax
increases, PW has prepared this ten-year TAMP. This ten-year plan is expected to set
transportation service levels and associated expectations for service, at reduced financial impact
as forecast in the twenty-year plan. Maintaining current levels of service (2021) with associated
revenue increases (PRESERVATION) and reducing assets consistent with no levy increase
(REHABILITATION/REPLACEMENT) - provide the two options for funding consideration.
The ten-year plan evaluates bridge overall sufficiency ratings and specifically looks at deck
element ratings to forecast probable maintenance, PRESERVATION, and replacement costing.
Roads are now evaluated for PRESERVATION or REHABILITATION/REPLACEMENT. The
two levels of asset condition are directly related to cost. Typically, preserving an asset is the most
cost-effective approach followed by REHABILITATION/REPLACEMENT. The often -used
analogy is changing your oil in your car or buying a new motor. What is critical to recognize is
that failure in meeting PRESERVATION targets for roads and bridges results in exponential
increases in costs as the asset tend towards replacement. Federal and State transportation
guidelines dictate closure actions of bridges by local government — directly tied to asset decline.
Any level of service discussion necessitates assigning priorities for asset protection. Public
transportation road networks are assigned significance using the Federal Highway
Administration designation system: Federal Functional Classification. Roads are identified as
increasingly important based on frequency of use: travel demand and associated average daily
traffic. Rural systems (county) are assigned in order of importance to travelers as: Local Access
(neighborhood roads), Minor Collectors (multiple neighborhoods), Major Collectors (regional
areas) and Minor Arterials (multiple areas). Specific road examples of classification are Cooke
Canyon Road (Local), Cabin Creek Road (Minor Collector), and Cove Road (Major Collector).
The County has no Minor Arterials on the existing County Road network (not surprising given
current County population). The Public Works Department maintains a "County Road Log" of
every road owned or maintained by the -County. The log is updated annually reflecting changes
in average daily traffic and/or new road construction. A robust traffic counting system enables
the annual amendment. What we do not have is a community driven system for prioritizing local
roadways for preservation. Pursuing a level of service REHABILITATION/REPLACEMENT
necessitates prioritizing local roadways for PRESERVATION. Implementing the
REHABILITATION/REPLACEMENT service level will require a reduction of local roadway
maintenance. This plan does not address this future need, should County residents elect to adopt
a declining level of service on its road network moving away from PRESERVATION towards
REHABILITATION/REPLACEMENT.
Kittitas County Department of Public Works 2022-2032 Transportation Asset Management Plan
Janaury 2022: Page 5
CHAPTER FOUR: PLAN METHODOLOGY
PW Finance updated historic cost records from the 2018 effort. The cost look back includes
years 2011 — 2020. Annual budget line items (BARS Codes) were queried and compiled by each
year to inform cost treads. A companion effort was conducted for all revenue sources available
in state law in 2018. PW Equipment, Rental and Replacement vehicles are evaluated for
probable replacement during the ten-year analysis period (2022 — 2032). Bridge files are
evaluated for two classes of county owned bridges: National Bridge Inventory System (NBIS)
bridges (over twenty feet in length) and non-NBIS bridges (under twenty feet in length). Bridge
sufficiency ratings (an indicator of bridge health) were reviewed and any raring below 50 was
noted. This rating system is prescribed by the federal government and used by the County in
annual bridge evaluations. In addition, bridge files were evaluated for bridge deck coding below
(5) five (an indicator of the degree of deck deterioration — again as prescribed by the National
Bridge Inspection System). Roads are evaluated based on current PRESERVATION standards
(chip sealed every seven years). An assumed service level of today's current standard utilizes
the existing PRESERVATION standard for cost forecasting (70 miles of chip seal a year). As an
alternative to continuing the service level of PRESERVATION, PW evaluated local roads on the
existing network for removal with the understanding that gravel road maintenance costs will
likely increase in the final three years of the ten-year TAMP. The inventory reduction is an
iterative process matching available revenue with cost forecast during the evaluation period
(2022 — 2032). The reduction is necessary for allowing replacement of critical assets related to
road classification and/or critical bridge crossing. Reducing maintenance of local roadways over
a ten-year period is forecast to retain approximately $7.8 million in Road Fund reserves. It is
anticipated that the Board of County Commissioners will determine the final list of asset
reductions for both bridge, road, and equipment necessary to provide balanced PW budgets for
the next ten years of operation assuming an adoption of level of service
REHABILITATION/REPLACEMENT.
CHAPTER FIVE: EXPENSES
Expense Forecasting
Kittitas County PW is a certified Washington State Department of Transportation (WSDOT) local
program agency. This certification allows PW to manage federal aid projects without reliance on
the state. WSDOT estimates bridge replacement projects by assigning a value to the square footage
of the bridge structure. PW bid and purchasing history indicates that a value of $330 per square
foot is a reasonable current value. This price does not include all project costs. Including all
project costs, our cost history indicates an average square footage price of $930 is more
appropriate. For this ten-year plan, we utilize the $930 per square foot value to best forecast
impacts to rate payers.
Oil prices have been particularly volatile during the 2020-2021 pandemic. Adding to the challenge
of forecasting crude oil prices for a ten-year period, is the reality of supply and demand. The
Kittitas County Department of Public Works 2022-2032 Transportation Asset Management Plan
Janaury 2022: Page 6
electrification of the automobile industry is expected to slow the demand on crude oil for fuel.
While reductions are anticipated in the passenger vehicle arena, transportation of goods across the
transportation system is expected to increase demand as electrification of heavy haul trucks is
expected to lag behind passenger vehicles. Given the uncertainty of ten -years of crude oil demand,
this ten-year TAMP averages the cost per mile of bituminous surface treatment (chip seal) over
the previous ten years and applies the cost at an annual increase of two percent for the planning
period.
Labor costs are anticipated to continue increasing during the study period. Historically, the County
has granted payroll increases in the two to three percent range allowing employees to keep up with
the cost of inflation. 2021 has seen the rise of inflation into the six percent range for fiscal year
2021. Best available financial forecasting suggests a moderation of inflation in 2022 returning to
pre-COVID 19 levels in 2023. This plan takes 2022 payroll and increases at a rate of two percent
per year over the study period.
Equipment costs are highly variable compared from one five-year period to the next. PW manages
the heavy construction fleet by placing new equipment into an Equipment Rental and Replacement
fund. We essentially rent our equipment back as we use it depositing the rental revenue into a
replacement account. Our PRESERVATION practices on heavy equipment allow us to keep older
equipment in service well beyond an assumed industry standard life term. Owing to our
maintenance practice, equipment costs for the study period are specific to individual equipment
that we expect to replace during the study period.
Expenses
Expenses are derived from the following sources:
• Bridge inspection records
• Road maintenance records
• Equipment costs
• Facility costs
• Labor costs
Detailed costing analysis (and associated project expenses) are provided as an APPENDIX 2 for
line -item review. In summary, the following ten-year expenditures by category of expense are
summarized below in Table 1.
Table 1: 10 -year Forecast Expenditures by Expense Category
Period
PRESERVATION
Maintenance
Admin/Operations
Other (Equipment
capital expense)
2022-2031
1 $23,047,891
$48,685,986
$21,844,282
1 $2,189,944
Combined planning period (2022 — 203 1) expenditures total: $95,768,103.
Kittitas County Department of Public Works 2022-2032 Transportation Asset Management Plan
Janaury 2022: Page 7
CHAPTER SIX: REVENUES
Road Fund Levy 2011 to 2021
The Road Fund was significantly impacted financially from 2015 to 2019 owing to Levy Shifts
authorized by the Board of County Commissioners. From 2013 through 2019, $5.6 million dollars
were shifted out of the Road Fund and utilized for other purposes. In 2020, Public Works
Administration successfully restored (utilizing banked capacity in the Road Fund) significant
funding beginning in 2020 and continuing in 2021. This action is expected to reduce future Levy
lift requests meeting selected levels of service. Road Levy revenue history (2012 — 2021) appears
as APPENDIX 3 to this plan.
TAMP Revenue Forecast Assumptions
Local government in the State of Washington may increase tax revenue annually with a cap at one
percent per year without taking a larger increase to a vote by county residents. This ten-year
TAMP uses 2022 Road Fund Levy revenue and increases it by one percent per year for each year
of the study period. 2021 — 2031 Revenue Forecasts appear as APPENDIX 4 of this plan.
PW has been extremely successful generating supplemental funding for asset replacement during
the previous six years. This ten-year TAMP utilizes our previous ten-year revenue history in
supplemental funding and imposes professional judgement to forecast likely supplemental funding
during the study period. This forecast is subjective but not without performance experience and
incorporates informed decision making based on that experience. The risk of over predicting
supplemental revenue, is that PW fails to meet PRESERVATION funding levels and additional
REHABILITATION costs require assignment to the plan — reducing service levels. Individual
funding sources have been evaluated for continued program performance during the study period.
While much discussion has been recently occurring around infrastructure funding, the reality for
local government is that a minimal amount of federal spending will make it to the local level.
CHAPTER SEVEN: LEVELS OF SERVICE AND RISK
10 Year Service Levels — PRESERVATION versus
REHABILITATION/REPLACEMENT
Currently, Public Works utilizes pavement management techniques that essentially places a
surface wearing course on all paved roads every seven years. This "chip seat' practice results in
resurfacing of the roadway wearing course of approximately 70 miles of roadway every year. This
is a standard pavement preservation technique utilized by Public Works organizations across the
country. Prior to surfacing, the selected roadways are "crack sealed" and "pre -leveled" to reduce
roadbed and road subgrade failure. These business practices are consistent with PRESERVATION
of the road asset. Maintenance of County roads also includes additional PRESERVATION efforts
such as vegetation and drainage maintenance. These activities manage vegetation growth and
Kittitas County Department of Public Works 2022-2032 Transportation Asset Management Plan
Janaury 2022: Page 8
sedimentation in County roadside ditches. These combined efforts allow PW to keep the current
paved roadway network from slipping back to gravel (REHABILITATION/REPLACEMENT).
Decreasing PRESERVATION efforts will annually place more roads into "rehabilitation" status
and ultimate decline leads to "replacement" status. PRESERVATION is essentially maintaining
the status quo. It is important to note, that this ten-year TAMP contemplates very little capacity
building of new infrastructure and focuses on maintaining what we have currently on the road and
bridge network. For the ten-year TAMP the PRESERVATION service level presumes all bridges
remain in asset inventory. PRESERVATION will necessitate a voter lift of the Road Levy.
Insufficient funding of PRESERVATION efforts necessitates divesting of assets. In the case of
Public Works' infrastructure, this means closing bridges and allowing paved roads to deteriorate
back to gravel (REHABILITATION/REPLACEMENT). As a means of controlling the loss of
inventory, Public Works recommends the public identify a critical roadway network that manages
the inevitable decline of assets and reduction of paved road inventory — in the absence of additional
revenue. The reduction of road inventory scenario maintains functional class prioritization of
arterials and collectors. Local access is assumed to be expendable as a paved road asset. Network
wide roadway service levels will decrease as efforts are made to stabilize the prioritized paved
road network. As decisions are made to abandon duplicative roads (north -south and east -west),
associated bridges will drop off the County's asset inventory associated with those abandoned
roads. Bridges represent the largest one-time expenditures to the Road Fund. The asset reduction
scenario (REHABILITATION/REPLACEMENT) removes those bridges associated with local
roadways slated to return to gravel. Local road pavement reductions generate the retained tax
funding needed to preserve the priority road network of arterials and collector roadways.
Kittitas County Department of Public Works 2022-2032 Transportation Asset Management Plan
Janaury 2022: Page 9
APPENDIX 1: 2018 TAMP FINANCIAL PLAN
Kittitas County Department of Public Works 2022-2032 Transportation Asset Management Plan
Janaury 2022: Page 10
20 -Year TAMP (May 2018)
I oiai Mevenue 206,512,000
Portion of Total Revenue Restricted to Construction (Grant Related) 76,700,400
Net Revenues Available for Operating, Maintenance & Preservation Costs 129,811,600
Administration and Overhead
Facility Operations
Other Operations
Planning
Engineering
Parks and Trails Maintenance
20,412,000
1,688,000
31,637,000
4,029,000
15,565,000
133,000
Total Operating Expenditures
73,464,000
Maintenance and Preservation Expenditures
97,000,000
Total Operating, Maintenance & Preservation Costs
170,464,000
Projected Operating Expenditure Deficit over 20 years
(40,652,400)
Original 20 Year Capital Project list based on need
Total Revenue Restricted to Construction (Grant Related)
76,700,400
Total Estimated Expenditures based on 20 year Capital Project list
127,000,000
Projected Capital Needs Deficit over 20 years
(50,299,600)
APPENDIX 2: EXPENDITURE DETAIL INCLUDING PROJECT
EXPENSES
Kittitas County Department of Public Works 2022-2032 Transportation Asset Management Plan
Janaury 2022: Page 11
FUTURE PROGRAMMATIC EXPENDITURES, 2022-2031 Growth Factor: 2%
YEAR
2022
PRESERVATION
2,104,883.92
MAINTENANCE ADMIN/OPERATIONS
4,446,322.15
1,994,962.44
OTHER
200,000.00
CONSTRUCTION
7,386,000.00
TOTAL
16,132,168.51
Revenue
18,091,215.04
2023
2,146,981.60
4,535,248.59
2,034,861.69
204,000.00
6,521,000.00
15,442,091.88
13,389,843.69
2024
2,189,921.23
4,625,953.56
2,075,558.92
208,080.00
6,884,000.00
15,983,513.72
15,369,153.12
2025
2,233,719.66
4,718,472.63
2,117,070.10
212,241.60
4,350,000.00
13,631,503.99
14,355,405.06
2026
2,278,394.05
4,812,842.09
2,159,411.50
216,486.43
7,754,000.00
17,221,134.07
13,923,662.13
2027
2,323,961.93
4,909,098.93
2,202,599.73
220,816.16
10,798,000.00
20,454,476.76
14,366,987.83
2028
2,370,441.17
5,007,280.91
2,246,651.73
225,232.48
4,612,000.00
14,461,606.29
15,685,446.57
2029
2,417,850.00
5,107,426.52
2,291,584.76
229,737.13
9,298,000.00
19,344,598.42
15,269,103.67
2030
2,466,207.00
5,209,575.05
2,337,416.46
234,331.88
3,840,000.00
14,087,530.38
15,748,025.40
2031
TOTAL
2,515,531.14
23,047,891.70
5,313,766.56
48,685,986.99
2,384,164.79
21,844,282.13
239,018.51
2,189,944.20
7,000,000.00
68,443,000.00
17,452,480.99
164,211,105.02
17,082,278.95
153,281,121.44
14.U% 29.6% 13.3% 1.3% 41.7%
10,929,983.58
needed over 10 yrs
1,092,998.36
Per Year
10 -Year TAMP (Jan 2022)
Total Revenue ,« oo, ,o,
Portion of Total Revenue Restricted to Construction (Grant Related) 29.204.470
Net Revenues Available for Operating, Maintenance & Preservation Costs 124,076,651
Administration and Overhead
Preservation
Maintenance
Other including Capital purchases (Equipment)
21,844,282
23,047,891
48,685,986
2,189,944
Total Operating, Maintenance & Preservation Costs
95,768,103
Projected Operating Expenditure Surplus over 10 years
28,308,548
30 year Capital Project list based on need
Total Revenue Restricted to Construction (Grant Related)
29,204,470
Total Estimated Expenditures based on 10 year Capital Project list
68,443,000
Projected Capital Needs Deficit over 10 years
(39,238,530)
Projected Total Deficit (Operating and Capital) over 30 years (10,929,982)
TEN YEAR PROJECT LIST
Project Cost $on tip Est. Date PE Cr4 On TIP project Revenue Outlet Total
Roadway Investments
Bender Road- Widening and Pedestrian Improvements
3,30D,000
2,100,000
251 26Yes-2025 RC1585
2,100
Sanders Road Widening and Pedestrian Improvements
2,500,000
3,050,000
261 27 Yes - 2025
3,050
Manastash Road Creek Bank Stabilization and Snow Park Imp
1,468,851
1,578,000
22 Yes -2021 RC3573 FLAP $1,333M
1,578
Denmark Road Safety Improvements mp.5-3.08
2,500,000
2,980,000
Yes -2025 Badger Ph2 RAP
2,980
Denmark Road Safety Improvements mp 3.084.35
1,750,000
471,000
27 Yes -2025
1,750
Payne Road Safety Improvements mp 0 t mp
2,500,000
1,625,000
Yes -2022 Badger Phi
1,625
Dodge Road Safety Improvements mp 0 to mp
2,500,000
1,625,000
Yes -2022 Badger Phl
1,625
Bowers Road Extension
2,450,000
2,450,000
24 25 Yes -2021 K1505
2,450
Kittitas Highway &No 6 Road- signalized intersection
750,000
4th Parallel Road at Gravity Ditch
2026 No
750
Vantage Highway & Na 6 Road - signalized intersection
750,000
1,250
2026 No
750
I-90 Widening Easton to Cie Elum
5001000
100,000
Ves-2022
500
Hungry Junction Road widening
5,000,000
4,351,000
23 24 Ves-2023 RC2093 RAP
4,351
Intersection and Corridor Safety Improvements
416,000
416,000
22 23Yes-2022 IRC2196 IHSIP 1
416
Brick Mill Road Bridge over Naneum Creek mp.10 East Naneu
1,500,000
2028
1
1,500
Vantage Highway at Cascade Canal
2,500,000
1,650,000
Yes -2022 RC2292 ARP
1,650
Reecer Creek Bridge over Ellensburg Water Company canal
2,500,000
Bridge Rail Retrofits for short span bridges
2028
No
2,500
Cooke Canyon Road at Highline Canal
1,750,000
3,664
2029
No
1,750
Kittitas Highway at Cascade Canal
1,7500000
2029
No
1,750
Tjossem at Caribou Creek
1,250,000
27 Yes -202]
2030
No
1,250
S Ferguson Road at Cooke Creek
1,250,000
2030
No
1,250
4th Parallel Road at Gravity Ditch
10250,000
2031
No
1,250
Hungrylunction at Cascade Canal
1,250,000
731,4342028
2031
No
1,250
Lyon Road at Wilson Creek
1,250,000
Lake Road- Culvert Replacement mp 2.5
2032
No
185
Teanaway Road at Dickey Creek
1,500,000
1,000,000
Yellowstone Road Culvert Replacement mp.70
Yes -2022 $500spent2021
1,000
Cove Road over Manastash Creek mp.37
2,000,000
STBG?
2028
No
2,000
N. Thorp Highway over Mill Ditch mp.51
2,000,000
26 27 Yes -2023
2028
No
2,000
liberty Rtl Swauk Creek Bridge
2,9470000 1
2,9470000
2022
IYes-2022 1 IFIAP 52463k 1
2947
Necessary Maintenance/Rehabilitation
Thorp Cemetery Road -inadequate railing and curves that nee
585,150E3,664,000
2028
No
585
Teanaway Road fill stabilization at HWY 97
1,500,0002025
No
1,500
Bridge Rail Retrofits for short span bridges
305000000
2031
No
HSIP?
3,664
Tjossem Road over Wilson Creek added girder
1,876,000202fi
No
1,876
Airport Road Cie Elum- replace irrigation culverts crossing ro
1,500,000
27 Yes -202]
1,500
MCManamy Road Bridge over Dry Creek mp.21 SR 97
250,0002032
No
38
Lambert Road Bridge mp.67-7.00 maintenance
500,0002028
No
500
Reecer Creek Road & Robbins Road Intersection
731,4342028
No RC1587
local
731Kachess
Lake Road- Culvert Replacement mp 2.5
1,000,000
22 Yes -2021
moving to 2023?
1,329
Yellowstone Road Culvert Replacement mp.70
2,766,387
25 26 Yes -2022 RC2092
STBG?
860
Parke Creek Road turnaround
250,000
1,100,000
26 27 Yes -2023
1,100
Pheasant Lane Road turnaround
2500000
15,000
27 Yes -2027
250
Airport Road sidewalk repair120,000
65,000
22 22 Yes -2022
65
Micheletto Road improvements
120,000
40,000
22 22 Yes -2022
40
Bar 14 Road turnaround
120,0001
200,000
23 24Yes-2023
200
N. Thorp Highway Bridge over Yakima River - Joint Repair/Pair3,000,000
1,951,000
22Yes-2022
1951
APPENDIX 3: ROAD LEVY HISTORIC DATA
Kittitas County Department of Public Works 2022-2032 Transportation Asset Management Plan
Janaury 2022: Page 12
ROAD FUND LEVY DATA FROM 2012 TO 2022
Estimated Dlv. 0
11/19/2021 7,827,%9.40 Tax Increase 5.07%
2021 6,722,411,723
Road
D.003078570
7,250,591.61
Valuation Increase
9.62%
1.08 perthousand
General.94 perthousand
Div.
0.000029751
199,998.47
7,450,590.08
Taxlncreace
17.89%
2020 6,132,189,532
Road
0.000994732
6,099,885.16
Valuation Increase
17.04%
0.99 perthousand
Genera1.99 per thousand
Div.
0.000035876
219,998.43
6,319,883.59
Tax Increase
38.53%
2019 5,239,366,479
Road
0.000828730
4,343,020.18
Valuation Increase
16.404
0.83 perthousand
Gene.1.22 perthousand
Div.
0.000041989
219,995.76
1.02 beforeshift
Shift of Value to General Fund
4,562,035.94
Tax Increase
4.20%
Net Shift $1,000,000
2018 4,501,291,504
Road
0.000920225
4,170,211.31
Valuation Increase
2.68%
0.93 perthousand
General 1.35 perthousand
Div.
0.000044431
199,996.88
1.15 before shift
Shift of Value to General Fund
4,378,208.19
Tax increase
4.84%
Net Shift $1,000,000
2017 4,383,738,708
Road
0.000907016
3,976,121.15
Valuation increase
1.24%
0.91 perthousand
General 1.40 perthousand
Div.
0.000045623
199,999.31
1.14 before shift
Shift of Value to General Fund
4,176,120AG
Tax Increase
3.21%
Net Shift$1,000,m
2016 4,329,898,002
Road
0.000888275
3,846,140.15
Valuation Increase
5.02%
0.89 perthousand
General 1,37 per thousand
Div.
0.000046190
199,997.99
1.12 before shift
Shift of Value to General Fund
4,046,138.14
Tax Increase
3.88%
Net Sldk $1,000,000
2015 4,123,007,160
Road
0.000896227
3,695,186.19
Valuation Increase
3.28%
0.90 perthousand
General 1.39 perthousand
Div.
0.00048509
200,005.31
1.14 before shift
Shift of Value to General Fund
3,895,191.49
Tax Increase
-20.44%
Net Wit$1,000,G00
2014 3,992,232,185
Road
0.001176264
4,695,919.00
Valuation Increase
-6.30%
1.18 perthousand
General 1.21 perthousand
Div.
0.000050097
199,998.86
4,895,91795
Tax Increase
2.72%
2013 4,260,687,630
Road
0.001071687
4,566,123.54
Valuation Increase
-12.24%
1.07 perthousand
General 1.12 per thousand
Div.
0.000046940
199,996.68
1.14 before shift
Shift of Value to General Fund
4,766,120.22
Tax Increase
9.57%
Net Shift $G1,00,001)
2012 4,855,095,807
Road
0.000854770
4,149,990.24
0.85 perthousand
General 1.W perthousand
Div.
0.000041193
199,995.96
0.91 before shift
Shift of Value to General Fund
4,349,%6.20
Net AN $300,000
APPENDIX 4: REVENUE FORECAST
Kittitas County Department of Public Works 2022-2032 Transportation Asset Management Plan
Janaury 2022: Page 13
FUTURE YROSMMMATKREVENUE,3032-3031 ¢wwnhmo is
EXHIBIT 2: ROAD FUND LEVY RATES STATEWIDE
Page 5 of 6
Public Works "Work Session Staff Report", 2022
2021 Road Fund 2021 Road Fund
County Levy Rate County Levy Rate
Adams $ 1.309 San Juan $ 0.602
Asotin
$
0.990
Island
$
0.651
Benton
$
1.338
Wahkiakum
$
0.667
Chelan
$
1.058
Franklin
$
0.818
Clallam
$
1.113
Asotin
$
0.990
Clark
$
1.299
Snohomish
$
1.054
Columbia
$
2.211
Chelan
$
1.058
Cowlitz
$
1.285
Jefferson
$
1.063
Douglas
$
1.480
Kittitas
$
1.108
Ferry
$
2.250
Thurston
$
1.108
Franklin
$
0.818
Clallam
$
1.113
Garfield
$
1.898
Kitsap
$
1.155
Grant
$
1.702
Mason
$
1.160
Grays Harbor
$
1.893
Pacific
$
1.179
Island
$
0.651
Whatcom
$
1.191
Jefferson
$
1.063
Yakima
$
1.212
King
$
1.826
Cowlitz
$
1.285
Kitsap
$
1.155
Skamania
$
1.285
Kittitas
$
1.108
Clark
$
1.299
Klicitat
$
1.591
Adams
$
1.309
Lewis
$
1.720
Spokane
$
1.309
Lincoln
$
1.728
Pierce
$
1.310
Mason
$
1.160
Benton
$
1.338
Okanogan
$
1.412
Pend Oreille
$
1.342
Pacific
$
1.179
Okanogan
$
1.412
Pend Oreille
$
1.342
Douglas
$
1.480
Pierce
$
1.310
Skagit
$
1.532
San Juan
$
0.602
Stevens
$
1.556
Skagit
$
1.532
Klicitat
$
1.591
Skamania
$
1.285
Grant
$
1.702
Snohomish
$
1.054
Lewis
$
1.720
Spokane
$
1.309
Lincoln
$
1.728
Stevens
$
1.556
King
$
1.826
Thurston
$
1.108
Grays Harbor
$
1.893
Wahkiakum
$
0.667
Garfield
$
1.898
Walla Walla
$
1.984
Walla Walla
$
1.984
Whatcom
$
1.191
Columbia
$
2.211
Whitman
$
2.245
Whitman
$
2.245
Yakima
$
1.212
Ferry
$
2.250
EXHIBIT 3: CURRENT BRIDGE LOAD RATINGS
Page 6 of 6
Public Works "Work Session Staff Report", 2022
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