HomeMy WebLinkAboutLT-2022-015LT -2O22-OL5- K E E N -C I D E R
2022 LODGING TAX SERVICES AGREEMENT
BETWEEN KITTITAS COUNTY AND THE KITTITAS ENVIROMENTAL EDUCATION NETWORK
This Contract, effective January L, 2022, is made and entered into by and between -
KITTITAS COUNTY ("County"), a subdivision of the State of Washington, and the KITTITAS
ENVIRONMENTAL EDUCATION NETWORK ("Contractor"), for the 2022 Windfall Cider Festival
("Event").
WHEREAS, the purpose of this Agreement is to provide for activities and expenditures
designed to increase tourism,
NOW THEREFORE, in consideration of the terms and conditions contained herein, or
attached and incorporated and made a part hereof, the County and the Contractor mutually agree
as follows:
Section 1. Scope of Work.
a. Contractor shall provide the services and staff described in its Application for Lodging Tax
Funds submitted to the Lodging Tax Advisory Committee, attached hereto as Exhibit "A"
which is attached hereto and incorporated herein by this reference.
b. Except as otherwise specifically provided in this Agreement, Contractor shall furnish the
following as required to perform the services, described in Paragraph (a) above, in
accordance with this Agreement: Personnel, labor and supervision; technical, professional
and other services. All such services, property and other items furnished or required to be
furnished, together with all other obligations performed, or required to be performed, by
Contractor under this Agreement are collectively referred to herein as "Services."
c. Contractor shall commence, perform, and complete such Services in accordance with
Exhibit "8" which is attached hereto and incorporated herein by this reference.
Section 2. Pavment.
As full compensation for satisfactory performance of the Contractor's Services, the County
agrees to pay Contractor the sum of eight thousand seven hundred and fifty dollars
(S8,750.00) (Kittitas Co. lodging tax funding).
b. Additional payment terms: The County will make payment to the Contractor only on a
reimbursement basis, as receipts/invoices for any items including marketing and/or
advertising are submitted to the County, not to exceed the sum of eight thousand seven
hundred and fifty dollars (Sa,ZSO.OOI (Kittitas Co. todging tax funding).
c. Services/Expenses that are reimbursed must be dated during the current year and final date
to submit reimbursements requests is January t5,2023 after this date funds lapse.
d. Requests for reimbursements must be submitted to:
Kittitas Cou nty Auditor
a
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Attn: Auditor's Accounting
205 West 5th Ave - Suite 105
Ellensburg, WA 98926
a uditorsaccounting@co.kittitas.wa.us
Reporting requirements of your events will be required on prescribed forms from the
County Auditor.
f. Contractor is eligible to claim reimbursement for the following items and amounts only
r Advertising
o Talent Fees & Booking
o Marketing
r Facility Rental
. Equipment Hire - Stage, Sound, Lights
o Production & Delivery Fees
g. Contractor is not eligible to claim reimbursement for any items not listed in Section 2 (f) and
is further expressly denied funding for the following items as requested in the application as
defined in Section 1(a): N/A
h. Contractors requesting reimbursement for event-specific expenses shall submit all claims as
no more than two reimbursement requests with supporting documentation.
Contractors must complete the Lodging Tax Reimbursement online training course provided
by the County Auditor's office prior to filing reimbursement claim. Requests for
reimbursement will not be accepted by the County Auditor prior to the training being
completed. The training may be found online at the Kittitas County Auditor's website at the
fo I lowi ng add ress: http ://www.co. kittita s.wa. us/a ud itor/defa u lt.aspx
Section 3. Performance bv Contractor
Contractor shall not (by contract, operation of law or otherwise) delegate or subcontract
performance of any Services to any other person or entity without the prior written consent
of the County. Any such delegation or subcontracting without the County's prior written
consent shall be voidable at the County's option.
b. Contractor shall at all times be an independent contractor and not an agent or representa-
tive of the County with regard to performing the Services. Contractor shall not represent
that it is, or hold itself out as, an agent or representative of the County. ln no event shall
Contractor be authorized to enter into any Agreement or undertaking for or on behalf of the
County. lt is understood that the Contractor and the Contractor's staff and employees are
not employees of the County and are not, therefore, entitled to any benefits provided
employees of the County.
Contractor shall comply with all applicable laws, ordinances, rules, regulations, orders,
licenses, permits, and other requirements, now or hereafter in effect, of any governmental
authority (including, but not limited to, such requirements as may be imposed upon the
e
c
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County and applicable to Services). Contractor shall furnish such documents as may be
required to effect or evidence such compliance. All laws, ordinances, rules, and orders
required to be incorporated into agreements of this character are incorporated into this
Agreement by this reference. Contractor agrees to obtain all required licenses and permits,
and further agrees to keep them in full force and effect during the term of this Agreement.
d. The County and the Contractor agree that in fulfilling the terms and conditions of this
Agreement neither shall discriminate on the basis of race, creed, color, national origin, age,
sex, maritalstatus, or the presence of a physical, sensory, or mental handicap.
e. The Services shall at all times be subject to inspection by and approval of the County, but
the County's making (or failure or delay in making) such inspection or approval shall not
relieve Contractor of its responsibility to perform the Services in accord with this
Agreement, notwithstanding the County's knowledge of defective or non-complying
performance, or the substantiality or ease of discovering the same. Contractor shall provide
the County with sufficient, safe, and proper facilities and equipment for such inspection and
free access to such facilities.
f. This contract is subject to review by any Federal or State auditor. Contractor shall promptly
furnish the County or its designee, or such Federal or State auditor with such information
related to the Services as may be requested by the applicable governmental entity.
Contractor shall preserve and maintain all financial records and records relating to
performance of Services under this Agreement for six (6) years after contract termination.
For such duration after the County makes final payment of compensation due hereunder,
Contractor shall provide the County access to (and the County shall have the right to
examine, audit and copy, with or without notice) all of Contractor's books, documents,
papers and records related to the Services or this Agreement.
g. Contractor understands and acknowledges that Contractor is solely responsible for its own
reporting and accounting of all state, federal, social security, and local taxes, of every nature,
arising from Contractor's performance of this Agreement. All compensation received by the
Contractor will be reported to the lnternal Revenue Service at the end of the calendar year in
accord with the applicable IRS regulations.
Section 4. Release. lndemnitv, and Hold Harmless.
The County assumes no liability for the Contractor's actions under this Agreement. Contractor
releases and shall defend, indemnify, and hold harmless the County, its officers and employees,
agents, representatives, attorneys and/or volunteers, from and against all claims, costs, liabilities,
damages, and expenses, (including, but not limited to, reasonable attorney fees) which arise or
may arise or be alleged to arise out of or by reason of this Agreement including:
Any fault, negligence, strict liability or product liability of Contractor in connection with the
Services for this Agreement;
Any lien asserted upon any property of the County in connection with the Services for this
Agreement;
Any failure of Contractor, or of the Services, to comply with any applicable law, ordinance,
rule, regulation, order, license, permit and other requirement, now or hereafter in effect, of
a
a
a
2022 County Lodging Tox Funding Agreement Pdge 3
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a
any governmental authority; or
Any breach of or default under this Agreement by Contractor.
Section 5. Compliance with Public Records Law.
a. ln compliance with Washington's public records law, the County will retain copies of any
documents associated with this Agreement, which may be required by law unless legally
exempt from such retention, for any applicable legally required retention period.
b. ln the event a public records request is made to the County for documents created in
relation to this Agreement, should legal uncertainty arise regarding the disclosability of any
documents under federal or state public records laws, the County shall provide notice to
Contractor pursuant to Washington's public records act, chapter 42.56 RCW, to allow
Contractor to seek a court injunction.
c. The County specifically shall not be liable to Contractor for the County's release under public
records laws of any documents not protected by trademark, copyright or other law.
Section 6. lndustrial Insurance Waiver.
With respect to performance of this Agreement and as to any claims against the County, its Additional
lnsureds, officers, agents and employees, the Contractor expressly waives its immunity under Title 51
of the Revised Code of Washington, the lndustrial lnsurance Act, for injuries to Contractor's employees
and agrees that the obligations to indemnify, defend and hold harmless provided in this Agreement
extend to any claim brought by or on behalf of any employee of the Contractor. This waiver is
mutually negotiated by the parties to this Agreement.
Section 7. lnsura and Endorsements.
a The County may require through a request in writing that the Contractor provide the County
with a certificate, binder, or policy of liability insurance, acceptable to the County in an
amount specified by the County.
b. Such liability insurance shall be such as will protect Contractor, its employees, agents and
representatives, from all claims, losses, harm, costs, liabilities, damages and expenses
arising out of personal injury (including death) or property damage that may result from
performance of the Services or this Agreement, whether such performance is by Contractor
or any of its employees, agents or representatives.
c. Should the County require such liability insurance, the Contractor agrees to provide proof of
insurance prior to commencing performance of this Agreement.
d. Copies of the County's written request and the insurance documents provided by Contractor
shall be attached to this Agreement and by this reference will be made part hereof.
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e. Where insurance is requested by the County, all liability insurance policies shall be endorsed
to include the County as an Additional lnsured and shall stipulate that the insurance
afforded by the policies shall be primary insurance, and that any insurance, self-insured
retention, deductibles, or risk retention trusts maintained or participated in by the Parties
shall be excess and not contributory to any other insurance maintained by the County.
Contractor shall furnish the County a certificate of insurance with Endorsement as evidence
that the required policies are in full force and effect.
Section 8. Termination.
The County may, by written notice thereof to Contractor, terminate this Agreement as to all or any
portion of the Services not yet performed, whether or not Contractor is in breach or default. Upon
receiving such notice of termination, Contractor shall, except as otherwise directed by the County,
immediately stop performing the Services to the extent specified in the notice. ln the event the
County terminates the Contractor's Services, the Contractor is obligated and hereby agrees to
refund to the County all monies paid for Services not yet rendered by the Contractor, if any, as of
the date of the notice of termination.
Section 9. Miscellaneous.
Contractor shall not (by contract, operation of law or otherwise) assign this Agreement or
any right or interest in this Agreement without the County's prior written consent.
b. This Agreement embodies the entire Agreement between the County and Contractor, and
supersedes any and all prior oral or written communications, proposals, conditions, promises,
representations, or understandings regarding the Services. No change, amendment or
modification of any provision of this Agreement shall be valid unless set forth in a written
amendment to the Agreement signed by both parties.
c. Notice for any purpose under this Agreement, except service of process, shall be given by
the Contractor to the Kittitas County Commissioners and the Kittitas County Auditor, 205 W.
5th Ave. Ste. 108, Ellensburg, WA 98926. For all purposes under this Agreement, any notice by
the County to the Contractor shall be given to the Contractor's address provided on the
signature page. Notice may be given by delivery or by depositing in the U.S. Mail, first class,
postage prepaid, certified mail, return receipt requested.
d. The section and paragraph headings of this Agreement are for reference convenience only
and are not intended to restrict, affect or be of any weight in interpreting or construing the
provisions of such sections or paragraphs.
e. This Agreement may be executed in one or more counterparts and by facsimile, each of
which will be deemed an original, but all of which together will constitute one and the same
instrument.
f. Contractor warrants to the County that the individual signing on Contractor's behalf has the
requisite power and authority to enter into and to perform Contractor's obligations under
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this Agreement. Contractor further warrants to the County that Contractor has made no
misrepresentation or misleading statement in connection with this Agreement, and is not in
violation of any applicable law, ordinance, or regulation the consequence of which will or
may materially affect Contractor's ability to perform its obligations under this Agreement.
g. lf any term or condition of this Agreement or the application thereof to any person(s) or
circumstances is held invalid, such invalidity shall not affect the other terms, conditions or
applications which can be given effect without the invalid term, condition or application. To
this end, the terms and conditions of this Agreement are declared severable.
h. The exclusive venue for any action brought to enforce this Agreement or any of its terms
shall be in Kittitas County, State of Washington.
The performance of this Agreement is subject to termination without liability by either party
upon the occurrence, or upon the prediction by the National Oceanic and Atmospheric
Administration, any other agency of the United States Government, or any agency of the
Government of the State of Washington of the occurrence of any circumstance beyond the
control of either party-including, without limitation, acts of God, war, acts of terrorism
within a fifty (50) mile radius of Kittitas County, government regulations, disaster,
pandemic/epidemic illness, strikes or threat of strikes (except that neither party may
terminate this Agreement for situations involving that party's own employees), civil
disorder, or curtailment of transportation facilities-to the extent that such circumstance
makes it illegal , impossible or economically impracticable for the parties to complete the
duties and mutual obligations agreed upon and imposed upon them herein. The ability to
terminate this Agreement without liability pursuant to this paragraph is conditioned upon
delivery of written notice from one party to the other within 10 days of such occurrence or
upon delivery of written notice from one party to the other within 24 hours of the receipt of
notice of the prediction of any of the above occurrences. To the extent feasible within the
constraints imposed by any event of the type described above, the parties agree that if the
triggering event is of apparently or likely transitory effect, the parties may negotiate such
amendments to the agreement that are mutually satisfactory and not otherwise contrary to
law, including but not limited to a change in the dates for completion of any portion or the
entirety of this agreement.
2022 County Lodging Tax Funding Agreement Page 6
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KITTITAS COUNTY
BOARD COUNTV COMMISSIONERS
cz, Chair
Brett W ith, Commissioner
l'-T)'v(
CONTRACTOR
IPrint Name]
[Address]
[Telephone]
6/N
WVr*
Ld?l ,,*
rk ofthe Board
APPROVED AS TO FORM
Deputy Prosecuting Attorney
2022 County Lodging Tax Funding Agreement Pdge 7
Exnivn t u6n
CLTAC: Application for Lodging Tax Grant Funding
Grant Application
Workshop - 2021 *
Did yoo atlend lhe Granl Application Workshop - 2021 hosted by the Kitlitas County Chamber ot Cotnnrerc€?
r.J Yes
'.i No
'i, Yes,
I have read and undersland Submittal lnstruclions atrd General lnformation ta( the 2021 Lodging lax crani Funding
Process
Submittal lnstructions
& General
lnformation *
You are strongly encouraged to compose your responses to the guestions of this form with a desktop text editor
and eave your work, then copy and paste the inlormation into the form. You may also save a drat by selecting the buttsn
at the botlom of this page. lMren you do this you will be logged out and must log back in to continue. ln order to save a
drat you will need to provide an email address and a password. After completing the save d€ft, you will be redirected to
landlng page contraining a link to log bac* into the form. We suggest you save this link as a bookmark. The link will atso be
sent Io you in an emdil For your convenience we have provided a word dscument version of the questions. Download it
here.
Organization I nformation
Name of Organization* Kittitas Environmental Education Nelwork
Organization Address * street Add.ess
414 S Willow St
Address Line 2
CitY
Ellensburg
Postal I Zip Code
98926
Organization is a:*i.) Business
{r} Non-Profit
(Note: Please submit W-9 for business or IRS Designation Letter for non-profit.)
Click here to view sample documents (redacted).
Slale / Province I Region
WA
Country
United Siates
IRS Conf of Exempt Status under 501(c)3.pdf 46.61K8
Acceplablc lile lormats include: JPG. PDF or I IFF
Upload Proof of
Organization Status*
Project Contact I nformation
First Name*
Last Name*
Phone Number*
- ..*Email kittitasee@gmail.com
Project or Event lnformation
JILL
A SCHEFFER
509-551 -8807
ProjecVEvent Name* WindFall Cider Fest
Service Categories Check all categories that apply to this application
Ll Tourism promotion/marketing
i.? Operation of a special event designed to attract lourists
fJ Operation of a tourism related facility
:'...t Other
Event Dates
Please provide any specific dates, or range of dates, on which your event or project will be held. You may add as many
daies or date ranges as necessary.
Event Dates
Start Dates*
913012022
ProjecVEvent
Location*
New or Ongoing
ProjecVEvent?*
Amount of Funding
Requested*
Funding Request Max
Tourism Seasons*
Application Questions: Part 1
End Dates
10t112022
Kittitas Valley Event Center
C Ongoing ProjectiEvent (More than four years in existence)
C) New ProjecVEvent (Four or fewer years in existence)
$ 52610.00
lf you selected "Ongoing ProiecUEvent" above this amount may not exceed 10% ot the total expense budget of this
proiect.
From lhe iisi belolv. lvhat season will your project enhance tourism? Selecl any which apply.
i,.i Year-round (January - December)
il] Off Season {November - February)
t-7i Shoulder Season (October or March - May)
i-.i High Season (June - September)
Please answer each question completely, in the order listed. Please include any supporting data within the
response narrative,
I I ProjecUEvent Description
Please provide a description of your project/event.
Response 1:
ProjecVEvent
Description *
We're switching it up a bit and building an invite only Friday night show with cider
releases and food pairing, and then bringing in a bigger name band for our 7pm-
1Opm Saturday show
The perfect pairing of Cider & Music meet again to celebrate the colors of fall in the
center of Washington Ciderhouses from Pugei Sound, Wenatchee, Yakima and
around the region will bring enough varieiies to make the most experienced taster
swoon. Live music gets the crowd dancing!
WindFall is an event for ages 21 and up. lD will be required.
WindFall is the grandest gathering of Cider in Central Washington. Twelve or more
cider houses will be doing the,r best to impress. Each cider house will bring two or
three varieties for tasting. From dry to sweet to hopped to fruited, herbed or
flowered, there's a cider for everyone. Local restaurants and concessions will offer
plentiful handy food for every taste. Beer, wine and soft drinks will also be
available.
We'll partner again with Chinook Entertainment to bring in the musical acts, and with
Sip Magazlne to bring in the cider.
Here's a look at the 2021 evenl https://youtu.belRsMkYcgirqM
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Video Link Please provide us link to a brief video sLrmrnary of you organizaliorl's everlt/project. You I'JUST be presenl at lh--
Q&A nreeling in Novenlber to qualify for tilnding.
https:llwwwyoutube.com/watch?v=nwKbE-
zhtu0
List of lntended Use of Funds*
Advertising
Talent Fees & Booking
Marketing
Facility Rental
Equipment Hire - Stage, Sound, Lights
Production & Delivery Fees
2l Supporting Kittitas County as a tourism destination
1. Away from their place of residence or business and staying overnight in paid accommodaiions;
2. To a place fifty miles or mole away from their place of residence or business for the day or staying overnight;
3. or from another country or state outside of their place of residence or business.
You must provide the evidence utilized in determining your projections.
WindFall Cider Fest is gaining notoriety and regional attention and 2A22, our 4ll1
year, will be huge!
Response 2.1 *llhy would lourisis travel to Kittilas County to atlend your eventaclivjtylfacility?
As the largest public event for KEEN, WindFall will coniinue to showcase central
Washington at the height of ihe fall season.
Hard cider is the nation's fastest growing beverage and that industry continues to
gain fans from around ihe country. Washington State is a hothouse of cideries and
is globally known as the apple capiial of the world.
We have done this event twice now and Ciderhouses are now asking WindFall if
they may attend. Musicians are asking WindFall how they can get a chance on the
stage. Community members are asking how they can get involved.
We are fortunate to work with veteran music festival producers, Chinook
Entertainment, and add the Chinook "Where Great Music Meets the Great
Outdoors" experience to the event.
h 2A21 we welcomed bands from across the country:
Hardwood Heart from Wyoming. Warren G. Hardings from Alabama, Massy
Ferguson from Seatile, McKay & Leigh from Texas, lckes & Hensley from
Tennessee, and local Ellensburg band Wavesons.
Equal parts craft cider tasting and outdoor concerl, WindFall appeals to a wide,
adult audience. Travelers around the state have identified a new destination event
where they can "meet in the middle" with friends who live on the opposite end of l-
90.
Our 2021 online ticket list is attached. lt tracks about 250 of our guests. We also sold
about 300 tickets at the door but square did not track addresses...we'll have to fix
that for next year!
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Response 2.2*
Application Questions . Part 2
Describe the prior success of your eventlaciivityifacility in attraclioll tourists.
We are still collecting our 2021 hotel daia.
Our 201 I and 201 I events grew exponentially and we had hoped for a successful
2020 event which was cancelled due to Covid. ln 2021, we required all attendees
show proof of vaccination which drastically increased our ticket sales.
We had about 500 attendees in 2021 with larger name bands and 10 cider houses.
The PNW Cider Girl (a social media influencer) attended this year and promoted the
event on social media for us. PNW Axe Throwing was a hugely popular addition to
the event, and Ellensburg Hoops also attended adding some flair and uniqueness to
the event.
Brosky's Food Truck provided food for attendees, and Ellensburg Desserts created
unique cider-paired cupcakes for sale at the event.
Using Cognito Forms for on-line ticketing, we collect all emails and mailing
addresses of all tickets sold on line, and all sales of tickets, gift certificates and
promotional give-aways are also added to that database. 2021 attendance data is
aitached as an upload.
ln addition, we have day-of ticket sales purchased at the window. But square does
not capiure addresses, so we'll have to work on that for next year. We have about
300 day-of ticket sales.
ln 2019 Cider houses requested hotel information and camping informalion. adding
at least ten rooms for the weekend that we are aware of.
We also reserve four rooms for the bands for one night each.
This year we had 4 RV overnights representing about 14 people, and 2 tents with 5
people staying on site.
Ticket sales to out of area visitors (50 miles or more) are estimated to be 213 of
total ticket sales based on previous years. ln 2021 we had 500 guests and 60% of
them were from more than 50 miles away.
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3l lmpact
Response 3:
Measuring Results*
Describe holv you vrill p, omole your eventlaclivlly;facility to attraci tourists.
We will again use diverse marketing methods to achieve widespread print,
digital, radio advertising targeted to our audience . ln 2021, we added The Stranger
Cherry Creek Media, and the Fair Guide to our advedising.
We will work closely again with Chinook Entertainment to schedule big name bands
coming from outside the immediate region AND who have a following that will travel
Ther 2022 proposal is aitached.
Bands with good marketing and loyal audience will be given preference over
others.
We have two local Kittitas County cider houses. Cideries with established clientele
and followers will have a higher priority than those with little or no marketing ability
or fan base. Having cideries from out of state proved to be problematic due to the
nature of WSLCB, but having vendors from Spokane, TriCities. the Olympic
Peninsula, and around the state will happen again.
Our partnership wilh Sip NorthWest and CiderCraft magazines targets a very wide
area (entire west coast) but the publlcatrons are selective as to audience. Their
subscribers are mostly in Washington, but are affluent tourlsts - craft beverage
tourists. Their prini magazines are widely distributed. heavily along the l-5 conidor
from Portland to Bellingham, in high end hotels, restaurants, winerys, breweries, etc.
and their digital presence is far wider. Their goal is to sell the whole nodhwest as a
craft beverage vacation destination. They will provide data to us regarding location
of interested people (that click through to our website) at the conclusion of this year"s
advertising plan.
Facebook and lnstagram advertising on our WindFall sites will again be utilized. We
have excellent response rates to those ads.
Far 2022 we anticipate working with the Chamber of Commerce again io conduct
and focus our efforts. they may recommend other avenues of outreach for our
marketing.
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Application Questions: Part 3
4l Collaboration
lfyour organization collaborates or has created partnerships with other organizations, groups, or other events,
how is this accomplished?
4.'l Collaboration *
4.2 Promoting Local
E'UStness
Our collaborations include working with Chinook Entertainment and Chinook Fest
and mutually beneficial relationships with regional cider houses, local
winery and local craft breweries.
WSU's Master Cidernraker program has proven to be a great pattner, and will
increase their involvement for 2022.
KEEN is a member of the Kitiitas County Chamber of Commerce and our all
volunteer board brings connections with CWU, conservaiion groups, and downtown
business owners-
CWU Recreation and Tourism program provides practicum students to help
manage and plan the event and we anticipate that ihey will again be supportive.
We were building a partnership with the NorthWest Cider Association. the US
regional organization promoting apples, growers,cidermakers and distributors from
the Northwest throughout the nation. We will continue to cultivate that relationshrp
lar 2021.
With them, Cidercraft. and WSU, we will be solidly set as a leader of cider events
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Desclibe hfl,, yoil wrll proriote lodging estabiishnenls. resiauralrls. and business loraled in Kiliitas Couniy
On our website, we have links to booking our partner hotel, and booking lodging
through MyEllensburg. We also sell RV and camping on-site at the KVEC. Those
links are all framed with a "you should take extra time and take a look around
Kittitas County" message.
That message has been reiterated through facebook posts which lead to the
website lodging page and thus bookings.
We seek community sponsors for this event- Attached is our 2020 sponsorship
campaign. lf we garner local sponsors, their names/logos and so on are listed on
banners. tickets, programs, and social media.
We also hand out Chamber malerials to all attendees
The ultimate purpose of this event is to gain attention for the Yakima Canyon
lnterpretive Center project-
That in itself is a big-pictr,rre, long-lerm tourist benefit.
We want people to take to heart the Kittitas Environmental Education Network
message, and become explorers of the Yakima Canyon, the Tearraway Community
Forest, the WindFarm, Ginkgo state park, and all the rest.
Our mission is to "Connect Community to Nature", and create life-long learners. We
support outdoor recreation and education as a worthwhile experience in Kittitas
Counly.
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4.3 Host Hotel*ls there a host holel lor your evenl or grant prslect? lf yes. list llte holel.
:-, No
o Yes. Hotel Windrow
5l Future Plans
Please explain what plans exist to allow this project to become self-sustaining. lnclude any plans for ticket sales,
event sponsors, and other cost-recovery models.
Future Plans*We will do more research and identify more sponsorship deadlines, to secure
partnerships of that nature earlier.
Ticket prices will increase inoementally, and we will offer more side events - like
paid cider-making workshops - thai will attract more attendees and increase
revenue.
Keeping great musicians is critical, and balancing what's affordable with what's
exciting and attractive to ticket buyers, will continue to be something that we
monitor closely. We also plan to build ihe partnership with Chinook Entertainment
so that one day the partnership has them paying for the talent and KEEN can focus
on other elements of the event.
CiderCraft/Sip and NW Cider Association have both indicated thal they would
support (sponso| a juriedlcompetitive program, which would attract the very
highest quality products fiom around the State. NW Cider Assn may help us
negotiate the pathways to being able to offer out of state products. Beverage
competitions charge entry fees, and thai would increase our income and boost our
cachei. Which in turn would make us more attractive to sponsors.
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Application Questions: Parl 4
6l Additional lnformation
Provide any additional information which will assist the Lodging Tax Advisory Committee in evaluating your
project and its benefit to tourism.
COVID-19 lnfOrmation It you had a ptanned evenl in 20?0 or 2021 . whether they were able to take place or not. please describe any
successes altd challerges you experienced.
aur 2421 event came close to being cancelled, but in August we decided to require
proof of vaccination in order to attend.
Though it led to a few nasty comments on social media, which were promptly
reported, and a few ticket refunds, overall our attendance was really boosted after
announcing the requirement.
The change made people feel safe and comfortable at ihis event. We also moved
our cider houses out of the indoor rooms at Western Town so that nearly the entire
event was ouidoors.
Those changes allowed our eveni to be lhe most successful yet!
2500 character limrt
''":
Additional lnformation 2021 was only our third Ciderfest. and the feedback we heard was that it was
extremely well planned and the feedback from ciderhouses, publicatrons and others
in the industry has been entirely positive. Many of them now have WindFall on their
radar as having a capable team with good suppo( from the EllensburglKittitas
County community.
There are several connections which have been identified that we will strengthen in
the next planning process, and be able to take advantage of with more time and
organization. But interest has been documented and the willingness of people
to step out for such a memory-making getaway event is proven.
Attached is Chinook Enteriainment's proposal for 2022.
This event is designed to highlight the agricultural environment that is not only
Kittitas County bul all of Central Washington. lt draws attention to smaller family
farms, and the increasingly diverse ways that our rural nature is sustained by
producing orchard commodities in a newer ways (that are actually really old).
Cider is indeed trending, with a growing audience who support the market because
they like the flavor: they like the variety of flavors, lhey like that it's locally made;
they like that small orchards are getting a new lease on life; they like a frosty adult
beverage on a hot day (and they're maybe a little tired of bee|; they are avoiding
gluten: they are focused on buying organic/local; they want to try making it
themselves: they want to share it with oihers.
The music has also proven to be a great draw Roots Music across the region
continues to have a loyal audience. and in fact. attendance at Chinook
Entertainment festivals is increasing although their 2020 event was cancelled due to
covid and 2021 was cancelled due to fires nearby their location.
2500 character linrit
SUppOfting DOCUmentS You may uploacl any sufiportrnq docunrents such as qraphs inrages. diaaranrs. nrarkelirq rnaterials elc.
2A22Windfall Cider Proposal_Option A.pdf 159.69K8
WindFall Cider Fest Registration 2021 - Online Sales
156.22K8
Only.pdf
You are allolved to stbrril up to 3 silgle paqe iUS I etler) docurnenls ir.lPG. PllF rr TIFF io|nat
7l Previous Lodging Tax Grant lnformation
Previous Years
Awarded Lodging Tax
Grants *
Overall Attendnace
Past Actual *
500
Flas your eveDt received l-odgilg "fax fund3 in previotrs years?
' ) No, this eventlprojeci has not previously received Lodging Tax Funding
' ,: Yes, 1 year previous
, Yes, 2 years previous
" Yes. 3 or more years previous
Projected *
650
Number of people travelling more than 50 miles for your event?
PastActual* Projected*
300 450
Number of people traveling from outside WA State for your event?
The number of overnight guests who stay in paid accommodations in Kittitas County
for your event
PastActual* projected*
146 200
Number of paid lodging room nights resulting from you eventlactivitylfacility?
Past Actual* projected*
292 400
Past Actual*
20
Prior Year Paid
Overnight Stay Data
Past Methodology*
Projected
Methodology*
Projected *
35
ln addition to field above. you [1ay upload the evidence lo support the prior years' roou]/night inlormation.
WindFatl Cider Fest Registration 2021 - Online Sales
onty.pdf 156'22K8
You nlay tlpload up to tlrree single pages {US Leller). of ilfon?ralion. i{ you a siltgle muiti-page docutnent, only lhe
lirst three pages lvill be considered. The following formats, will be accepled: JpG. pDF o, TIFF
!fuhal methodblogy did you use to calculate the 201 9 actual nunbers?
i? Direcl Count (preferred)
l-J lndirect Count
l 1 Representative Survey
l{l lnformal Survey (preferred)
lJ Structured Estimate
L--J other
\ ihal melhodology will you use to calculate the upcot.uiltg numbers?
? Direct Count (preferred)
i.i lndirect Count
.J Representative Suruey
lrl lnformal Survey (preferred)
i.l Structured Estimate
iJ other j
l_t
Methodology
Narrative *
Application Questions: Part 5
Please explain.
WindFall is date specific, and we will be promoting furlher in advance and further
away from Ellensburg, with more intensity. than in 2021.
Publication advertising will be refined. Our partnership with Sip NorthWest and
CiderCraft Magazines will begin earlier. and add print to their digital presence.
They will, at lhe conclusion of the publishing/financial cycle, provide the data which
will demonstrate their effectiveness (not available al time of grant application).
We will compile data from Cognito Forms and Square. We'll have that available
during presentations to CLTAC in November.
At the event in 201 9 we surveyed attendees but found that doing the survey at an
event where alcohol is imbibed...might not be the best method. We awarded
benefits for returned surveys. but they were still not well filled out. We did not have
enough volunteers in 2021 to do day-of surveys, but we have sent out a survey to all
2421 lickel holders,
We are siill awaiting results from our 2021 emailed survey to all ticket holders.
ln addition, our Cogniio forms ticket salelregistration will have a survey included
wiih required altswers.
-Zip code of residence?
-Staying the night?
-How many nights?
-How many people in your party?
-With a friend or in paid accommodations?
-Will you attend next year?
-Will you invite friends to attend with you?
-ls there a band you recommend that you would travel to see?
-How did you hear about this event?
-What is the best way for you to hear about events like this?
-Will you spend any extra leisure time exploring Ellensburg and
Kittitas County?
2500 cha.acter iinrii
8l Funding
Does your organization have, or have you applied for, grant funding from other sources? lf not, why not? lf yes, please list
the funding you have for the project. including any volunteer and in-kind sources in Question 9l Project Budget
Overview.
Funding sources and atnounts which have not yet been secured will be listed separaiely, in lhe field(s) directly below.
Finally, what changes would occur if the project couldn't be funded?
Other Funding *Does your organization have. or ltave you applied lot londin!, irom olher soLJrces?
,g:' Yes . No
Funding for which you have applied but not yet secured
Funding Source Amount
Sponsorships from community businesses $ 10,000.00
Funding Shortfalls* vl.ritat changes wjll be rnade if fljlrdirlg for your requesl is not availallle or reconrnended2
Yes, since many of our costs are fixed (talent fees, facility rental, equiprnent hire),
we will modify advertising, printing and marketing supplies if needed to reduce the
overall cost of lhe event.
2500 characte.limit
Matching Funds
Percentage
Verification of ln-kind
Contributions
Budget Year
Edit if necessary 2019
Past Actual 3
LTAC Grant Funding $ 9,107.00
All Other Revenues
72.32
I his field will a iilo fill vrillr the ,iorre.t percenlage based rn yollr iDpLrt to budgel seciion belorv.
9l Project Budget Overview
Please complete budget for this project/proposal. If your agency operates independently of this project application it may
not be necessary to submit the entire agency budget. You must submit a budget which specifically pertains to the
projectlevent for which you are requesting funding and adheres to the basic budget format shown below.
The budget must include anticipated revenues, expenditures, and any potential profit or loss. For projects/events which are
ongoing for more than one (1) year, please also submit acluals from the previous three (3) years of operations (need not
be consecutive) for the project/proposal if applicable.
For any claimed in-kind contributions valued at $500 or more and related to marketing/advertising, you must
submit verifying documentation which assures the contribution will be provided. For instance, rf you are claiming in-
kind contributions in the form of adverlisrng match. a bjnding contract itemizing the matching value and obligating each
party must be provided.
ATTENTION: ln an effort to allow an adequate level of flexibiliiy for all applicants. not all fields in the budget portion are
required lo be filled before this form is submitted. Providing all applicable data is your responsibility, failure to do so
will potentially jeopardize your application's chance for review.
lor any alnirriiil in-kind coniribuliotrs valLred al 5500 or rrore an.l rclaled to nrarkelin.lliliiveitisinO. yau rrust sUbDii
verifyirlg documerlation }hich assures the contribt.tlien lvill be piavide{1.
2020 2021 2022
Revenues From Consolidated Lodging Tax Grant
Account Name
Ticket Sales
Merch
Sponsorships
Donations Mticket
sales
Bottle Shop Sales
Extra Scrip Sales
Camping
Past Actual 3
$ 17188.00
$ 355.00
$ 1300.00
$ 250.00
$ 2039.00
$ 1210.00
$ 0.00
Past Actual 3
$ 0.00
Past Actual 2
$ 0.00
Past Actual 2
$ 0.00
$ 0.00
$ 0.00
$ 0.00
PastActual 1
$ 31,904.00
PasiActual 1
$ '13430.00
$ 545.00
$ 6300.00
$ 482.00
$ 461.50
$ 1695.00
$ 460.00
Past Actual 1
$ 2500.00
Projected
$ 52,610.00
Projected
$ 20000.00
$ 1000.00
$ 10000.00
$ 650.00
$ 750.00
$ 2500.00
$ 650.00
Projected
$ 2500.00
$ 0.00
$ 0.00
$ 0.00
ln-Kind Contributions (except volunteerism)
Past Actual 2
$ 0.00
Account Name
Contributions of Volunteer Time
PastActual 3 PastActual 2
Number of Hours 1,276
Past Actual 2
$ 0.00
PastActual 1
1,200
PastActual 1
$ 57777.50
Projected
1,200
Projected
$ 118932.00
Projected
$ 1s000.00
$ 500.00
$ 3300.00
$ 0.00
$ 0.00
$ 150.00
$ 1200.00
$ 1500.00
$ 200.00
$ 500.00
$ 5000.00
$ 1000.00
$ 0.00
$ 600.00
$ 60.00
$ 1000.00
Evidence of Volunteer
Contributions*
Calculated Value of
Projected Volunteer
Time
Past Actual 3
RevenueTotals $ 31449.00
Please upload a sirgle file \,{hich oilers eviclence in supporl ol the proiected vo[ir]leer ltqurs.
Volunteer Labor Calculation cider fest.pdf 184.6K8
$ 28,272.00
Expenses
Account Name
Advertising
KEEN FB Ads
Equipment Hire -
Stage, Sound, Lights
Production Delivery
Fee
Talent Fees &
Booking
Tasting Glasses
Bracelets & Ticket
Printing
Posters, Flyers,
Banners
Postage
Volunteer Food &
Hospitality
Venue Rental
Camping Fees to
Venue
Bottle Shop Payouts
Cider Purchase
Merch
Branded Event
Supplies
Volunteer T-shirts
Liquor Permit
Security
$ 0.00 $ 0.00
$ 12500.00 $ 0.00
Past Actual 3
$ 3986.77
$ 0.00
$ 1222.00
$ 0.00
$ 0.00
$ 0.00
$ 0.00
$ 1581.25
$ 0.00
$ 0.00
$ 4623.32
$ 989.00
$ 0.00
$ 0.00
$ 60.00
$ 800.00
Past Actual 2
$ o.oo
$ 0.00
$ 0.00
$ 0.00
$ 0.00
$ 0.00
$ o.oo
$ 0.00
$ 0.00
Past Actual 1
$ 10666.00
$ '133.20
$ 2650.50
$ 1542.75
$ 218.00
$ 0.00
$ 1037.92
$ 1263.81
$ 113.20
$ 380.90
$ 2957.60
$ 1224.09
$ 1932.95
$ 0.00
$ 60.00
$ 999.96
$ 150.00 $ 150.00
$ 14120.00 $ 21550.00
$ 567.22 $ 0.00 $ 604.88 $ 750.00
$ 0.00
$ o.oo
$ 0.00
$ 0.00
$ 0.00
$ 0.00
$ 0.00
lnsurance
Equip & Supplies
PNWAxe Throwing
Hotel Rooms for
Bands
Ticket Sale Fees
Marketing
$ 200.00
$ 3218.00
$ 0.00
$ 0.00
$ 470.06
$ 0.00
$ 0.00
$ 0.00
$ 0.00
$ 0.00
$ 0.00
$ 0.00
Past Actual 2
$ 0.00
$ 816.80
$ 664.73
$ 512.00
$ 1000.00
$ 380.00
$ 650.00
PastActual 1
$ 44079.29
Past Actual 1
$ 13698.2'l
$ 850.00
$ 500.00
$ 600.00
$ 1000.00
$ 500.00
$ 1000.00
Projected
$ 56910.00
Projected
$ 62022.00
Past Actual 3
Expense Totals $ 30217.62
Profit & Loss
Past Actual 3
$ 1231.38
Past Actual 2
$ 0.00
Application Certification
The applicant here certifies and affirms: 1. That it does not noq nor will it during the performance of any contract arising
from this application, unlawfully discriminate against any employee, applicant for employment, client, customer, or other
person who might benefitfrom said coniract, by reason of age. race, color, ethnicity, sex, religion, military status, sexual
orientation. creed, place of birlh, or disability: 2.ThaliI will abide by all relevant local, state and federal laws and
regulations and; 3. Thal it has read the inlormation contained in the lnstructions on pages 1 and 2 and understands and
will comply with all provisions thereof.
Certified by:sign
Name*Jill Scheffer
Applicant's Title* President
INTr(RNAIJ T(SVInIUE SERVICEP. O. EOt( 2508
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1705306780L013gontact Pergon:
IJ. 9{AY}TB ESTEA ID* 31462
eontact Telephoae lihsber:
(8771 Sae-ssOO
&rblid 4harity SEatus:
170(b) (rl (Al (wl)
bear lpplieanE:
Our letter dated infmY 2002, aFafed fpu rqufd bc exeqrts f:rom Federal
l-come tax under sect,l@ 501(cl (fl og tbe lntsexral RevEnue Code, and you woulcl
be traated as a public abarity dlurirrg a$ ad\ra[ce nlftrog pertod.
Based ou our recor@ and on the i.uformatlon 1'ou sub[dtt€d, Le afe pleaged eo
coq€iru that yuE are excqrt. tmder sectrio! 50f (cl (31 of tsbe code, a:rd ]tou are
claasified ae a public cbarlcy under Eha Coda soceiorr lieted t-n tba beading of
bhis leEter-
hJblicaElo[ 55?, Ta)(-E5teqrts Stsetua for ystrr orllaa1aaelqn, prowLdeg detalled
lnforTneeion about your rigtrtE and reBExlDa:iblllticg as atr erellqtE olgsnizatios.
-You uray raguest a copy'b!" calltng tlle tsolt-tree nuober for fosrns,- (€OOt gzg-ierc- lnf;;rqaltorr ie aleo avallalile q sur ratertret llab sJ"ee at
www, iro "gov,
If you have geseral gueaElols about. exeqtt otgani?aEloro, ple3,se eall sur
toll-free number efronn iq tbrs headLng betvea 8:oo a.D. - 6:30 P-n' Ealt'rn
Elme.
Pleage keep thia lebter in your pcroan€lrt records.
SlocerelY Ysrxrs,
#uA
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Director H(erpt uganizaelqns
Nuliags aECI Agrreern€.Etg
ietEer ro5o (DOlCt)
a
Name First BillineAddress Citv
BillingAddr
ess_PostalC
ode
WillAnyOfYc
urGroupBeP
ayingForLod
ging
HowMan
yNightsD
oYouPlan
ToStay
Order_Su
bTotal
#of
Tickets
Collinsl Arlington 98223 Facebook Yes L s125.00 1
Diana Auburn 98092 Facebook Yes 1 s80.00 2
Deanna Belfair 98528 Facebook Yes 2 $9s.oo 2
Garrett Bothell 98012 Other online ad Yes T S3s.oo 3
Ashleish BUCKLEY 98321-905(Facebook Yes 2 s70.00 7
Martha Cle Elum 98922 KEEN email/newsletter No s140.00 2
,enna Cle Elum 98922 Facebook No s70.00 2
Lisa Cle Elum 98922 Facebook No sss.00 L
Andrew Des Moines 98198 Word of mouth Yes 1 S3s.oo 1
Harvey East Wenatchee 98802 Other online ad Yes L S7o.oo 4
Jeffrey edmonds 98026 Word of mouth Yes 2 s70.00 2
Ellen Edmonds 98036 Word of mouth Yes 2 s20.00 4
Jenny Ellenburg 98925 Word of mouth No s60.00 2
Krista Ellensburg 98926 Facebook, KEEN email/newsletter, Poster, Word of mr No s70.00 T
Jerald Ellensburg 98926 Word of mouth No $12o.oo 3
Callum Ellensburg 98926 Other online ad No S3s.oo 2
Stephanie Ellensbure 98926 Facebook No s3s.00 2
Shauna Ellensburg 98926 Attended before No s140.00 2
Jacob Ellensburg 98926 NPR No S7o.oo 2
Jennifer ELLENSBURG 98926-550(Word of mouth No S70.oo L
Margo Ellensburg 98926 lnstagram No S70.oo 1
Tami Ellensburs 98926 Word of mouth No s70.00 2
Kari Ellensburg 98926 Facebook, Word of mouth No s70.00 2
David Ellensburg 98926 Sarah Maes is my homie No s70.00 I
Daphne Ellensbure 98926-946S Other radio ad No s7o.oo 2
Melissa Ellensburs 98926 Facebook No s370.00 5
Shane Ellensburg 98926 l've attended pervious ones No s70.00 2
William Ellensburg 98926 Neighbors magazine in Ellensburs No s70.00 2
Bob Ellensburg 98926 At another event No s7o.oo 2
Laura Ellensburg 98926 My Ellensburg No Sss.oo 2
Jess Ellensburg 98926 Word of mouth No s70.00 2
Conor Ellensburg 98926 Word of mouth No s4s.00 10
David Ellensburs 98926 My wife told me, Facebook No s70.00 2
Suzanne Ellensburg 98926 Facebook No S14o.oo 2
Heidi Ellensburg 98926 IG No s180.00 2
Valerie Ellensburg 98926 Facebook No S70.oo 2
Ch ristina Ellensburg 98926 Facebook No s9s.00 2
Kelly Ellensburg 98926 Word of mouth No s3s.00 3
Eric ELLENSBURG 98925 lnstagram No s70.00 3
Kyra Ellensburg 98926 Facebook No S7o.oo 4
Allisa Ellensburg 98926 Word of mouth No S3s.oo 2
Nancy Ellensburg 98926 Other online ad No S70.oo I
stephen ellensburg 98926 KEEN email/newsletter No s70.00 2
Heidi Ellensburg 98926 IG No s180.00 2
Jan Ellensbure 98926 Facebook, KEEN email/newsletter No s70.00 1
Jack Ellensburg 98926 KEEN email/newsletter No S17o.oo 7
Brandon Ellensburg 98926 Been to previous ones, Facebook No s7o.oo 2
Lisa Ellensburg 98926 Facebook No S210.oo 3
Michelle ELLENSBURG 98925 At another event No s140.00 2
Alexander Ellensburg 98926 Facebook, Word of mouth No s3s.00 2
Madison Ellensburg 98926 Facebook No s70.00 7
Aneie Ellensburg 98926 Facebook No S70.oo 7
Michelle Ellensburg 98926 Facebook, Word of mouth No S7o.oo 2
Ashley Ellensburg 98926 Facebook No s70.00 2
Brooke Ellensburg 98926 At another event No s90.00 2
Allison Ellensburg 98926 At another event No S180.oo 3
Steve ellensburg 98926 KEEN email/newsletter No S7o.oo 1
Kathryn Ellensburg 98925 Facebook No Sloo.oo 2
Kim Ellensbure 98925 Facebook No s280.00 2
Melissa Ellensburg 98925 Other online ad Yes 2 s80.00 2
Timothv Ellensburg WA 98926 Word of mouth No S7o.oo 1
Neil Everett 98203 promotions@stranger.com email Yes I s120.00 3
Christine Fall City 98024 Googled events in Ellensburg Yes 7 s24s.00 4
Summer Federal Way 98023 Facebook Yes 1 s70.00 5
Tanya Kennewick 99336 Facebook No s11s.00 2
Kylee Kennewick 99338 Facebook No s70.00 2
Tamara Kent 98042 Facebook No S7o.oo I
Savannah Kent 98031 Other online ad No S7s.oo 2
Anne Kirkland 98034 Facebook No S3s.oo 2
Melanie Kirkland 98034 Facebook No 519s.00 2
Brandon Kittitas 98934 Facebook, Word of mouth No s70.00 T
David Louisville 40218 Cidercraft Yes 2 sss.00 1
Sherry Maple Valley 98038 Facebook Yes 1 s70.00 2
LISA Monroe 98272 Facebook Yes 1 s1s0.00 2
Jacob olvmpia 98506 Word of mouth No S7o.oo 5
Trisha Olvmpia 98s16 Facebook Yes 2 s125.00 7
Ashley Palouse 99161 Google Yes 2 s1s0.00 1
Elena Port Orchard 98366 Facebook Yes 1 S70.oo 2
Heather Port Orchard 98367 0ther online ad No S13s.oo 2
Trish Port Townsend 98368 Facebook Yes 2 s12s.00 2
Kent Puvallup 9837r Word of mouth No s70.00 4
Cindy Richland 99354 Facebook Yes 1 s80.00 2
Rhonda Richland 99352 Friend on FB Yes 1 s3s.00 6
Matt Seattle 98107 Other online ad, Stranger Everout No S7o.oo 3
loseph Seattle 98109 The Stranger email Yes t s70.00 7
Fan ny Seattle 9810s Word of mouth No S3s.oo 4
Jessica Seattle 98115 Other online ad No s3s.00 2
Brendan Seattle 98115 Word of mouth No s17s.00 2
Nick Seattle 9812s Facebook Yes 1 S7o.oo 4
Trey Seattle 98121 Facebook No S7o.oo 2
Kerri Seattle 98116 Other online ad No S70.oo 3
Layla Seattle 98116 Word of mouth Yes 1 s70.00 2
Carolyn Shoreline 98133 Facebook No s80.00 2
Melisa Shoreline 98133 Word of mouth Yes 1 S8o.oo 2
Heather Snoqualmie 9806s KEEN email/newsletter No s180.00 2
Denise Stanwood 98292 Facebook Yes 2 s70.00 2
Jordan Tacoma 98444 Facebook No s70.00 4
Sarah Tacoma 98406 Facebook Yes L s20s.00 2
Amos Tacoma 98409 Facebook Yes t $2os.oo 2
Vanessa Vancouver 98662 Other radio ad No s7s.00 2
Conner Vancouver 98663 Facebook Yes 2 s70.00 4
Pearl Vancouver 98660 Facebook Yes 1 S7o.oo 5
James wenatchee 98801 Facebook Yes t $7o.oo 2
Guy Woodinville 98072 Word of mouth Yes 2 s70.00 2
guy Woodinville 98072 Word of mouth Yes 2 s40.00 2
Christopher Yakima 98902 Facebook No s3s.00 8
Ienna Yakima 98902 Facebook Yes L s70.00 2
Tania Yakima 98901 Word of mouth Yes 1 s13s.00 2
Melanie Yakima 98902 Facebook No S3s.oo 2
Melanie Yakima 98902 Facebook No S3s.oo 2
Kristen Yakima 98902 Word of mouth, At another event No s70.00 2
Erika Vakima 98908 At another event No s70.00 E
Greg Yakima 98901 Facebook, Word of mouth No s70.00 1
Name First BillingAddress City
BillingAddr
ess_PostalC
ode u H ea rAbo utTh is Eve nt2
WillAnyOffc
urGroupBeP
ayingForLod
ging
HowMan
yNightsD
oYouPlan
ToStay
Order_Su
bTotal
#of
Tickets
Collinsl Arlington 98223 Facebook Yes 1 S12s.oo 7
Diana Auburn 98092 Facebook Yes L S80.oo 2
Deanna Belfair 98528 Facebook Yes 2 s9s.00 2
Garrett Bothell 98012 Other online ad Yes 7 S3s.oo 3
Ashleigh BUCKLEY 98321-90s(Facebook Yes 2 s70.00 7
Martha Cle Elum 98922 KEEN email/newsletter No s140.00 2
Jenna Cle Elum 98922 Facebook No s70.00 2
Lisa Cle Elum 98922 Facebook No sss.00 1
Andrew Des Moines 98198 Word of mouth Yes L S3s.oo T
Harvey East Wenatchee 98802 Other online ad Yes 7 S7o.oo 4
Jeffrey edmonds 98025 Word of mouth Yes 2 s70.00 2
Ellen Edmonds 98036 Word of mouth Yes 2 s20.00 4
Jenny Ellenburg 98926 Word of mouth No s60.00 2
Krista Ellensburg 98926 Facebook, KEEN email/newsletter, Poster, Word of mr No S70.oo 1
Jerald Ellensburg 98926 Word of mouth No s120.00 3
Callum Ellensburg 98926 Other online ad No $3s.oo 2
Stephanie Ellensburg 98926 Facebook No s3s.00 2
Shauna Ellensburg 98926 Attended before No s140.00 2
lacob Ellensburg 98926 NPR No S7o.oo 2
Jennifer ELLENSBURG 98926-ss0t Word of mouth No S7o.oo 1
Margo Ellensburg 98926 lnstagram No s7o.oo I
Tami Ellensburg 98926 Word of mouth No s70.00 2
Kari Ellensburs 98925 Facebook, Word of mouth No s70.00 2
David Ellensburg 98926 Sarah Maes is my homie No S7o.oo 1
Daphne Ellensburg 98926-9465 Other radio ad No 570.00 2
Melissa Ellensburg 98926 Facebook No S37o.oo 5
Shane Ellensburg 98926 l've attended pervious ones No s70.00 2
William Ellensburg 98926 Neighbors magazine in Ellensbure No s70.00 2
Bob Ellensburg 98926 At another event No $70.oo 2
Laura Ellensburg 98926 My Ellensburg No sss.oo 2
Jess Ellensburg 98926 Word of mouth No S7o.oo 2
Conor Ellensburg 98926 Word of mouth No 54s.oo 10
David Ellensburg 98926 My wife told me, Facebook No s70.00 2
Suzanne Ellensburs 98926 Facebook No s140.00 2
Heidi Ellensburg 98926 IG No s180.00 2
Valerie Ellensburg 98926 Facebook No S7o.oo 2
Christina Ellensburg 98926 Facebook No S9s.oo 2
Kelly Ellensburg 98925 Word of mouth No s3s.00 3
Eric ELLENSBU RG 98925 lnstagram No s70.00 3
KVra El lensburg 98926 Facebook No s70.00 4
Allisa Ellensburs 98926 Word of mouth No s3s.00 2
Nancv Ellensburg 98926 Other online ad No S7o.oo 7
stephen ellensburg 98925 KEEN email/newsletter No S7o.oo 2
Heidi El lensburg 98926 IG No 5180.00 2
Jan Ellensburg 98926 Facebook, KEEN email/newsletter No s70.00 L
Jack Ellensburg 98926 KEEN email/newsletter No s170.00 7
Brandon Ellensburg 98926 Been to previous ones, Facebook No S7o.oo 2
Lisa Ellensburg 98926 Facebook No $21o.oo 3
Michelle ELLENSBURG 98926 At another event No S14o.oo 2
Alexander Ellensburg 98926 Facebook, Word of mouth No s3s.oo 2
Madison Ellensburg 98926 Facebook No s70.00 1
Angie Ellensbure 98926 Facebook No S7o.oo 1
Michelle Ellensburg 98925 Facebook, Word of mouth No S7o.oo 2
Ashley Ellensburg 98926 Facebook No S7o.oo 2
Brooke Ellensburg 98926 At another event No s90.00 2
Allison Ellensburg 98926 At another event No s180.00 3
Steve ellensburg 98925 KEEN email/newsletter No s70.00 L
KathrVn Ellensburg 98926 Facebook No Sloo.oo 2
Kim Ellensburg 98926 Facebook No S28o.oo 2
Melissa Ellensburg 98926 0ther online ad Yes 2 s80.00 2
Timothy Ellensburs WA 98926 Word of mouth No s70.00 1
Neil Everett 98203 promotions@stranger.com email Yes 1 s120.00 3
Christine Fall City 98024 Googled events in Ellensburg Yes 1 s24s.00 4
Summer Federal Way 98023 Facebook Yes 1 s70.00 5
Tanva Kennewick 99335 Facebook No s11s.00 2
Kylee Kennewick 99338 Facebook No s70.00 2
Tamara Kent 98042 Facebook No S70.oo 7
Savannah Kent 98031 Other online ad No S7s.oo 2
Anne Kirkland 98034 Facebook No $3s.oo 2
Melanie Kirkland 98034 Facebook No s19s.00 2
Brandon Kittitas 98934 Facebook, Word of mouth No s70.00 7
David Louisville 40218 Cidercraft Yes 2 sss.00 1
Sherry Maple Valley 98038 Facebook Yes 7 s70.00 2
LISA Monroe 98272 Facebook Yes 1 Slso.oo 2
lacob Olympia 98s06 Word of mouth No S7o.oo 5
Trisha Olympia 98s16 Facebook Yes 2 5125.00 1
Ashlev Palouse 99161 Google Yes 2 s1s0.00 1
Elena Port Orchard 98366 Facebook Yes 1 S70.oo 2
Heather Port Orchard 98367 Other online ad No S13s.oo 2
Trish Port Townsend 98368 Facebook Yes 2 s12s.00 2
Kent Puvallup 98371 Word of mouth No S70.oo 4
Cindv Richland 993s4 Facebook Yes 7 s80.00 2
Rhonda Richland 993s2 Friend on FB Yes 1 s3s.00 6
Matt Seattle 98107 Other online ad, Stranger Everout No S7o.oo 3
Joseph Seattle 98109 The Stranger email Yes 1 s70.00 7
FannV Seattle 98105 Word of mouth No S3s.oo 4
Jessica Seattle 98115 Other online ad No s3s.00 2
Brendan Seattle 98115 Word of mouth No s17s.00 2
Nick Seattle 98125 Facebook Yes L S70.oo 4
Trey Seattle 98I2I Facebook No S70.oo 2
Kerri Seattle 98116 Other online ad No S70.oo 3
Lavla Seattle 98115 Word of mouth Yes 1 s70.00 2
Carolyn Shoreline 98133 Facebook No s80.00 2
Melisa Shoreline 98133 Word of mouth Yes L s80.00 2
Heather Snoqualmie 9806s KEEN email/newsletter No s180.00 2
Denise Stanwood 98292 Facebook Yes 2 s70.00 2
Jordan Iacoma 98444 Facebook No s70.00 4
Sarah Tacoma 98406 Facebook Yes 1 s20s.00 2
Amos Tacoma 98409 Facebook Yes 1 s20s.00 2
Vanessa Vancouver 98662 Other radio ad No s7s.00 2
Conner Vancouver 98653 Facebook Yes 2 s70.00 4
Pearl Vancouver 98560 Facebook Yes 7 S7o.oo 5
lames Wenatchee 98801 Facebook Yes 1 s70.00 2
Guy Woodinville 98072 Word of mouth Yes 2 s70.00 2
guy Woodinville 98072 Word of mouth Yes 2 s40.00 2
Christopher Yakima 98902 Facebook No s3s.00 8
lenna Yakima 98902 Facebook Yes 1 s70.00 2
Tania Yakima 98901 Word of mouth Yes 1 s13s.00 2
Melanie Yakima 98902 Facebook No S3s.oo 2
Melanie Yakima 98902 Facebook No s3s.00 2
Kristen Yakima 98902 Word of mouth, At another event No s70.00 2
Erika Yakima 98908 At another event No S7o.oo 5
Gres Yakima 98901 Facebook, Word of mouth No S7o.oo 1
WindFall
Volunteer Planning Committee
Tasks/Leaders Hours Per
Meeting
Total Hours Value
(s24.6e)
Meetings Bi-Weekly May-
Sept for 9 volunteers over 8
meetings
27 216 s5,333
Meetings - Weekly July-Sept
for 9 volunteers over 16
meetings
27 432 S10,666
Additional Work Between
Meetings Mav-Sept (12 weeks)
KEEN Board Member 4 48 St,185
KEEN Board Member 4 48 S1,i-85
KEEN Event Committee 4 48 Si_,185
Jill Scheffer - KEEN 4 48 s1,185
Jerry Scoville - KEEN 4 48 s1,1_85
Thatcher Montgomery - KEEN 4 48 s1,1_85
Stefanie Wickstrom - KEEN 4 48 s1,1-85
Allyson Rogan Klyve- KEEN 4 48 S1,t85
Tim Bow - KEEN 4 48 S1,185
Weekend Event Volunteers
- 20 people
5 r20 $2,926
TOTAL t,2oo 529,628
Cttlruoott
Service Agreement made as of LO / 05 / 2L between KEEN ("Purchaser") and Chinook Entertainment, LLC ("Producer")
for the terms and conditions herein set forth,
1. Event/Venue: Windfall Cider Fest
Venue Address: 901 E. 7th Ave., Ellensburg, WA 98926
2. Service Agreement: Producer shall provide booking, contracting, advancing and payment to Artist(s)for below
Engagement Date & Times. Producer shall provide booking and coordination of stage, sound, lights and technical
engineers and make payment to those production vendor(s).
3. Engagement Date(s) and Time(s): October I't,2022. Music runtime 7:00pm - 10:00pm
4. Compensation: Purchaser shall pay Producer 525,000.00
Stage/Sound/Lichts/Backline Rental 53,300.00
Production Delivery Fee Srso.oo
Talent Fees + Booking Szr,sso.oo
5. Payment Terms: 50% non-refundable deposit (S12,500.00) due June tst,2022. Balance (S12,500.00) due Day of
Event.
6. Special Provisions: Purchaser to provide and pay for Artist Rider requirements not outlined in Compensation
above.
Failure to present the Event or lnclement Weather shall not relieve the Purchaser of the obligation to pay
agreed upon compensation herein.
This Agreement and any attachments including but not limited to "Additional Terms and Conditions", and any other
addenda referenced incorporated herein constitute the entire agreement between parties, shall be governed by the State
of Washington law, and may be modified only by signed writing. The persons signing below warrant they have authority
to bind the parties to the terms of this Agreement. The Agreement will not be executed untilsigned by all parties below.
LO/06/202r
Authorized Representative
WindfallCider Fest
Date Cody Beebe
Chinook Entertainment LLC
PO Box 309, Naches, WA 98937
509.969.5930
TIN:46-2918278
Date
Chinook Entertainment I PO Box 309, Naches, WA 98937
Ctulloott
Additional Terms and Conditions
1. Purchaser agrees to furnish and pay for, at its own expense (a) on the date(s) and at the time(s) of the Engagement
above mentioned all that is necessary for the proper presentation of Event, including but not limited to; a suitable,
permitted location, necessary electricians, all licenses (including musical performing rights licenses), security,
special police, ushers, ticket sellers, ticket takers, appropriate and sufficient advertising, (b) all music royalties in
connection with Artists' regulatory company, (c) all sales and amusement taxes.
2. ln the event of sickness or accident to Artist or if a performance is prevented, rendered impossible or infeasible
by any act or regulation of any public authority or bureau, civil tumult, strike, epidemic, interruption in or delay
of transportation services, war conditions, emergencies or any other similar cause beyond the control of Artist, it
is understood and agreed that there shall be no claim for damages by Purchaser and Artist obligations as to such
performance shall be waived. ln the event of such non-performance for any of the reasons stated in this
paragraph, if Artist is ready, willing and able to perform, Purchaser shall pay the full compensation hereunder,
otherwise, the monies (if any) advanced to Artist shall be returned on a pro-rata basis.
3. lnclement weather rendering performance impossible, infeasible or unsafe shall not be deemed a force majeure
event and payment of the agreed upon compensation shall be made not-withstanding. lf Purchaser and Artist
disagree as to whether rendition of performance(s) is impossible, not feasible or unsafe because of inclement
weather, Artist's determination as to performance shall prevail.
4. ln the event Pu rchaser refuses o r neglects to provide a ny of the items or to perform a ny of the items or a ny of its
obligations herein stated, and/or fails to make any of the payments as provided herein, Producer shall have the
right to refuse to perform this contract, and to refuse performance by Artist. Producer shall retain any amounts
therefore paid and Purchaser shall remain liable for the agreed upon Compensation herein set forth.
5, The entertainment presentation shall be billed and marketed in such order, form, size and prominence as directed
by Producer on all advertising and publicity issued by or under the control of the Purchaser. Artist's name or
likeness may not be used as endorsement or indication of use of any product or service nor in connection with
any corporate sponsorship or tie-up or merchandising without Artist's prior written consent.
6. Purchaser shall not itself nor shall it permit others to record, broadcast, televise, photograph, or otherwise
reproduce the visual and/or audio performances hereunder, or any part thereof without expressed written
perm ission from the Artist's representatives.
7, Artist shall have the exclusive right to sell souvenir programs, ballet books, photographs, records and any and all
types of merchandise including but not limited to articles of clothing, posters, stickers, etc. on the premises of the
Event/Venue of performance without any participation in the proceeds by the Purchaser.
8. Unless stipulated to the contrary in writing, Purchaser agrees the Artist may cancel the engagement hereunder
without liability by giving the Purchaser notice of at least sixty (50) days prior to the commencement date of the
engagement hereunder. ln the event of cancellation by Artist as set forth in this paragraph, Producer shall make
its best efforts to contract a comparable substitute and Purchaser shall not hold Producer liable, apply penalty or
fees or withhold Compensation.
9. Artist shall have exclusive control over the production, presentation and performance of the engagement
hereunder. Artist shall have the sole right, as Artist may see fit, to designate and change at any time the performing
personnel. Purchaser agrees (a) to comply promptly with Artist's directions as to stage settings for the
performance(s) hereunder, (b) that no performers other than those furnished by the Artist hereunder will appear
on or in connection with the engagement without expressed written permission from the Artist's representative.
10. Nothing in this agreement shall require the commission of any act contrary to law or to any rules or regulation of
any union, guild or similar body having jurisdiction over the services and personnel to be furnished by Artist or
Purchaser hereunder. lf there is any conflict between any provision of this agreement and any law, rule or
regulation shall prevail and this agreement curtails, modified or limited only to the extent necessary to eliminate
Chinook Entertainment I PO Box 309, Naches, WA 98937
such conflict. Purchaser agrees to comply with all regulations and requirements of any union(s) that may have
jurisdiction over any of the said materials, facilities, and personnel to be furnished by Purchaser.
1L. Purchaser hereby warrants and represents that Purchaser has and will maintain in full force and affect, a general
liability insurance policy with a reputable insurance company, licensed to do business in the State of Washington.
Said policy must provide coverage in an amount of no less than Stw per occurrence for property damage and/or
bodily injury. A certificate of insurance related to the coverage listed above shall be furnished by Purchaser upon
request.
12. Purchaser hereby indemnifies and holds Chinook Entertainment as well as their respective agents,
representatives, principals, employees, officers and directors, harmless from and against any loss, damage or
expense, including reasonable attorney's fees, incurred or suffered by or threatened against Chinook
Entertainment, LLC or any of the foregoing in connection with or as a result of any claim for personal injury or
property damage or otherwise brought by or on behalf of any third party person, firm or corporation as a result
of or in connection with the engagement, which claims does not result from the active and willful negligence of
the Artist.
13. Chinook Entertainment, LLC acts herein only as agent for Artist and assumes no liability for any act of commission
or omission on the part of either Artist or Purchaser. ln furtherance therefore and for the benefit of Chinook
Entertainment, LLC, it is agreed that neither Purchaser nor Artist will name Chinook Entertainment, LLC as party
in any civil action or suit arising out of, in connection with, or related to any act(s) of commission or omission of
Purchaser, Artist or Chinook Entertainment, LLC.
14. This Agreement (a) cannot be assigned or transferred without the written consent of Producer, (b) contains the
sole and complete understanding of the Parties hereto and (c) may not be amended, supplemented, varied, or
discharged, except by an instrument in writing signed by both parties. The person executing this Agreement on
Purchaser's behalf warrants his/herauthorityto do so, and such person hereby assumes liabilityforthe payment
of said Compensation in full. Signatures of the Parties, either electronic or transmitted by facsimile or e-mail, shall
be deemed to be their original signatures for all purposes,
Chinook Entertainment I PO Box 309, Naches, WA 98937
Exhibit "8"
Guidelines and Requirements for
Expenditure Reimbursements from Lodging Tax
Section 1. Branding
Contractors who have been approved to utilize grant awards for advertising expenditures must
incorporate Kittitas County and the appropriate City of Cle Elum, Ellensburg, or Roslyn tourism
information as follows:
A. Websites and Social Media Sites must include the County's and appropriate City's tourism
website logo or URL with an operational link to the site(s). The URL landing page must use the
correct logos and have a link to centralwashingtonoutdoor.com. Contractors must either keep
the landing page active until time of reimbursement or use a screen capture for full
reimbursement. (lf you are using a live logo as the link to CWO, please ensure the hyperlink is
shown in the screen capture). The logo must be displayed on the contractor's home page, it
must be sized no smallerthan% inch in heightand must be surrounded byappropriate white
space to allow easy recognition and legibility. Contractors shall not change the logo(s) in color or
appearance.
B. Print Advertising and Online Display Advertising of alltypes (including but not limited to
newspaper, periodicals, flyers, posters, billboards, direct mail, e-newsletters, third-party
websites, streaming displays, social media etc.) must include the County's and appropriate
City's tourism website logo (or URL with a one-click away operational hyperlink). The URL
landing page must use the correct logos and have a link to centralwashingtonoutdoor.com.
Contractors must either keep the landing page active until time of reimbursement or use a
screen capture for full reimbursement. (lf you are using a live logo as the link to CWO, please
ensure the hyperlink is shown in the screen capture). The logo must be sized no smaller than%
inch in height and must be surrounded by appropriate white space to allow easy recognition and
legibility. Contractors shall not change the logo(s) in color or appearance.
C. Video Advertisins of all types (including but not limited to television, online, electronic kiosks,
motion billboards, etc.) must include the County's and appropriate City's tourism website logo.
The logo must be sized no smaller than% inch in height, and must be surrounded by appropriate
white space to allow easy recognition and legibility. Contractors shall not change the logo(s) in
color or appearance.
All logos and website information may be obtained by contacting the Director of Tourism, Kittitas
County Chamber of Commerce.
Section 2. Advertisins Reimbursements
Contractors seeking reimbursement from Lodging Tax Funds for advertising expenditures must adhere
to the following guidelines and requirements for each type of advertising media utilized.
A. Print Advertisins:
1. Print advertising placed with any media provider which operates exclusively outside of
Kittitas County may be reimbursed at IOO% of the cost, including any production costs. To
operate exclusively outside of Kittitas County, the provider must not be physically located in
the County and/or not distribute any media within the County.
2. Print advertising placed with any media provider which operates inside Kittitas County may
be reimbursed as follows:
a. For date-specific events, advertising the day of the event and up to 10 days prior to
the event may be reimbursed atIOO% of the cost, including any production costs.
b. For seasonal or year-round events, or for date-specific events outside of the time-
frame in Section 2 A, (21(al above, advertising reimbursement requests must include a
statement from the media provider specifying the percentage distribution to areas
outside of Kittitas County. Reimbursements will be allowed for the amount distributed
outside of Kittitas County, including any production costs.
levision Advert
L Television advertising placed with any media provider outside the Yakima/Kittitas DMA will
be reimbursed at 100% of the cost, including any production cost.
2. Television advertising placed with any media provider inside the Yakima /Kittitas DMA will
be reimbursed as follows:
a. For date-specific events, advertising the day of the event and up to 7 days prior to
the event may be reimbursed at tOO% of the cost, including any production costs.
b. For seasonal or year-round events, or for date-specific events outside of the time-
frame in Section 2 8,2(a) above, advertising may be reimbursed at the rate of 70% of
the total cost, including any production costs.
C. Online Advertising:
L. Online advertising and promotion may be reimbursed at L00% of the cost, including any
production cost.
2. Streamed media (radio, television, other) requests for reimbursement must include a
statement from the media provider specifliing the percentage of recipients which are
outside of Kittitas County. Reimburs.ements will be allowed for the percentage distributed
outside of Kittitas County, including any production costs.
D. Direct Mail
1. Direct mail advertising may be reimbursed at 100% of the cost, including any production
cost, for each item mailed or shipped to a destination outside of Kittitas County. ln order to
receive reimbursement, a list of the addresses and a signed statement from the contractor
that the list is accurate, or other proof of delivery, must be provided along with other
required documentation.
E. Flve osters:
L. Flyers or posters which are placed outside of Kittitas County may be reimbursed at lOO% of
the cost, including any production cost. ln order to receive reimbursement, a list of the
locations where flyers or posters were posted outside of Kittitas County, a signed statement
from the contractor that the list is accurate and a copy of the poster/flyer must be provided
along with other required documentation.
2. Banners which are placed inside of Kittitas County may be reimbursed atIOO% of the cost,
including any production costs. ln order to receive reimbursement, the banner cannot list a
specified date or location. Request can only be made one time.
3. Signage (site layout use only) which are placed inside of the venue/facility of the event may
be reimbursed at 100% of the cost, including any production costs. ln order to receive
reimbursement, the signage cannot list specified date or location. Request can only be
made one time. (i.e. ADA Parking/Parking, Loading Zone, Evacuation Route, Bathrooms, and
Stage locations)
F. Radio vertisins:
L Radio advertising placed with any media provider located outside of Kittitas County may be
reimbursed at LO)o/o of the cost, including any production cost.
2. Radio advertising placed with any media provider located inside of Kittitas County may be
reimbursed as follows:
a. For date-specific events, advertising the day of the event and up to 7 days prior to
the event may be reimbursed at10O% of the cost, including any production cost.
b. For seasonal or year-round events, or for date-specific events outside of the time-
frame in Section 2 F,2(al above, advertising may be reimbursed at the rate of 30% of
the total cost, including any production costs.
G. Operation Reimbursement:
1,. Operation costs may be reimbursed IOO% of the paid invoice cost. ln order to receive
reimbursement operations invoice must an approved cost from the Consolidated Lodging
Tax committee members list. lnvoice provided must include notation of payment with proof
of payment.
2. Mileage reimbursements that are outside of 50 miles of Kittitas County may be reimbursed
at tOO% of cost. ln order to receive reimbursement, a signed statement from the receiver
along with other required documentation. Mileage reimbursement subject to IRS mileage
reimbursement rates which may change annually.
3. ltems not eligible for reimbursement:
a. Salaries of employees
b. Capitol purchases- any item with 3+ years life and over 55,000.c. Licenses, permits, insurance, or credit card fees