HomeMy WebLinkAboutLT-2022-002I:I -2O22.0O2-CLE ELU M ROUN DU P
2022 LODGI NG TAX SERVICES AG REE M ENT
BETWEENKITTITAScoUNTYANDTHEcLEELuMRoUNDUPAssocIATIoN
ThisContract,effectiveJanuary!',,o,,ismadeandenteredintobyandb-etweenKITT|TAS
coUNTY (,,County,,),,,',"i].",,,on oi tn" st.t" of Washingt"", '.J.r'" cLE ELUM RoUNDUP
AssoclATlotrt l"contrJctT; i"' the 2o22cte etum Roundup ("Event")'
wHEREAS,thepurposeofthisAgreementistoprovideforactivitiesandexpenditures
designed to increase tourlsm'
NoWTHEREFoRE,inconsiderationofthetermsandconditionscontainedherein,or
attached and incorpoot"j ,no made a prit rr.r"ot, the county and the contractor mutually agree
as follows:
Section 1. ScoPe of Work'
Attn: Auditor's Accounting
ios w.t, 5'h Ave - Suite 1o5
Ellensburg, WA 98926
a.contractorshallprovidethe.services.andstaffdescribedinitsApplicationforLodgingTax
Funds submitted to the Lodging ,r* OluOo* Committee' attac'nlO hereto as Exhibit "A"
which is attacfred hereto and incorporated herein by this reference'
b.ExceptasotherwisespecificallyprovidedinthisAgreement,Contractorsha,llfurnishthe
fo'owing as required to perform i;;"r;;.;t, Jescribed in Paragraph (a) above' tn
accordance witr''trris Agreement: P;;";;i' r'uo' 'no 'upJ*ision;
telchnical' professional
and other services' All such servicel ;;;;;"u and other ii"* tutnithed or required to be
furnished, ror"ii",. with at o,r,u., o[rig."a:rns'performed,'ol'.."qui'ud
to be performed' by
Contractor under this Agreem"n, .r" .i'"ttiu"i' referred to herein as "services'"
c. contractor shall commence, perform, and complete such services -in accordance with
Exhibit,,e,, *ni.l.,i, attached r'"t...o',noin*,po,.."0 herein by this reference.
Section 2. Pavment'
a'Asfultcompensationforsatisfactoryperformanc.e:':|'.Contractor,sServices,thecounty
agrees ,o puf contractor ,h: :r.; li t*"tu" trtousa'io i*o nunared and sixtv dollars
(S12,260'00f tt'tu "?
t'" itum todging tax funding)'
b.Additionalpaymentterms:The-Countywillmakepaymenttothe.Contractoronlyona
reimbursement basis, ., ,"."ipiJinvoices for any items including marketing and/or
advertising are submitted to the-lounty, not to t*tt"i irtu sum of twelve thousand two
hundred and sixty dollari (s12,26;.0; ili.v "t Cle Elum lodging tax funding).
c. services/Expenses that are reimbursed must be dated^during the current year and final date
to submit reimbursements reques,r'olr^r.ru t5,z}z3after this date funds lapse'
d. Req ue sts fo r re i m b u rs,1T:i:'"T,lT lil';;:Iru"
o t"'
2022 CountY LodgingTax Funding Agreement
Poge 7
e
LT.2O22.OO2.CLE E LU M ROU N DU P
a uditorsaccounti nF@co'kittitas'wa' us
Reportingrequirementsofyoureventswillberequiredonprescribedformsfromthe
County Auditor'
Contractor is eligible to claim reimbursement for the following items and amounts only:
o FacilitY Rental
o Stock fee
o Talent fees (clown, announcer' band' sound' specialty act)
: HHl"Ji:.:lH"L.r", power, fisht, sound, screen. fencing, panels, trailers' drags'
tents,
o Marketing & promotional materials print, video, audio, electronic. online, in-person,
radio, tv, social
o SecuritY
. PhotograPhY
o parking
o Ticket holder transport
r Volunteer training & suPPlies
o lT SuPPort
o Office suPPlies
r Board member travel and training
g.ContractorisnoteligibletoclaimreimbursementforanyitemsnotlistedinSection2(f)and
is further expressly denied funding for the following items as requested in the application as
defined in Section 1(a): N/A
f
h contractors requesting reimbursement for event-specific expenses shall submit all claims as
no more than two reiibursement requests with supporting documentation'
ContractorsmustcompletetheLodgingTaxReimbursementonlinetrainingcourseprovided
bytheCountyRuditor,sofficep..io,.tofilingreimbursementclaim.Requestsfor
reimbursement willl"i u" accepted ny ir,e county Auditor prior to the training being
completed. rr,e training may re found onlin. ,, an" Kittitascounty Auditor's website at the
followi ng add ress: nitpyl***'co'kittitas'wa'us/audito r/defa ult'aspx
a contractor shall not (by contract, operation of law or otherwise) delegate or subcontract
performanceofanys"*i.",toanyotr'",.p",,onorentitywithoutthepriorwrittenconsent
of the county. Any such delegation ol, ,ui.onaracting without the county's prior written
Ionr"na shall be voidable at the County's option'
contractor shall at all times be an independent contractor and not an agent or representa-
tive of the county *i,n ,-"grro ,o p"rtorring irre se..vices' .contractor
shall not represent
that it is, or hold itself ouias, an agent ;;*;ative of the county' ln no event shall
contractor be authorized to enter into ,ny ngi."t"* or undertaking for or on behalf of the
b.
2022 County LodgingTox Funding Agreem ent
Page 2
LT.2O22.OO2.CLE ELU M ROU N DU P
c
County'ltisunderstoodthatthecontractorandtheContractor,sstaffandemployeesare
not employees of the county and are ""a,
in"t"t"re' entitlej to any benefits provided
emPloYees of the CountY'
Contractor shall comply with all applicable laws, ordinances, rules, regulations, orders,
licenses, permits, ,nJ'oir,"t, requiremenar, ""* "r'nereafter
in effect' of any governmental
authority (including, rui not limited to, such requirements as may be imposed upon the
County and applicanf" io Services). Conil.rot.-shall furnish such documents as may be
required to effect Jr-"u,d.n." ,r.tr .otptiance- nll l3ws'-,ordinances' rules' and orders
required to be incorporated into "cr:1m"ni,
of this chara.cter are incorporated into this
Agreement by this ,.i"r.n... Con,rr.,or.'gr*r r" "Uttin
alt required licenses and permits'
and further agrees ,;';;;;;". in fult forlE and effect during the term of this Agreement'
The county and *re contractor agree t;;t-in t'r'rring tr'" i"'*t and conditions of this
Agreementneithershalldiscriminateontt,.ebasisofrace,creed,color,nationalorigin,age,
sex, maritar status, or'in" or"r"nce of , pnv'il'r, sensory' or mental handicap'
TheServicesshallatalltimesbesubjecttoinspectionbyandapprovaloftheCounty,but
the county,s mating (or faiture ",. g:lii i" t.ii"gl such inspection or approval shall not
relieve Contractor
"oi-,,, responsibilitv
'io p"*oim tfre -1"'uit"t
in accord with this
Agreement, notwithstanding the coulay", [..'"*'"ot"
,
of defective or non-complying
performance, or the substantialit, "|. "rr"
ti oiscoueri.g tne same' contractor shall provide
the county with sufficient, safe, .no pro''p-"i r,t'toit' 'no
tquip*ent for such inspection and
free access to such facilities'
This contract is subject to review by any Federar or state auditor' contractor shalr promptly
furnish the county oi its designee, or such Federal or state auditor with such information
retated to the seruices ., *.y u" ,'.'u.*.J lt t* llllltto'" governmental entitv'
contractor shatt preil-rv.- ano
'maintain- a' financiar records and records relating to
performanceotservicesunderthisRgreementforsix(6)yearsaftercontracttermination.
For such duration ,i"r ai" C"unty rnates'i,"'' otrttnt of compensation due.hereunder'
contractor shalr provide the coun,u ..."r, io'(and the county shall have the right to
examine, audit and copy, with o1 wilrrout "otitlt
all of contractor's books' documents'
papers and records rel-ai; to the services or this Agreement'
contractor understands and acknowredges that contractor is sorely responsible for its own
reporting .nO ,..ouni;; rliri;t", t"J"rri iocial securitV' lnd local taxes' of every nature'
arising from contra#: il;.n." ot-ill orr""*.n.' At compensation received by the
contractor will be reported to the 1"1ir*i*t""iue
service at the end of the calendar year rn
accord with the applicable IRS regulations'
d
e
f
c
n H
The CountY assumes no liabilitY for the Contractor's actions under this Agre ement. contractor
rele ases and shall defend'indemnify, and hold harm less the CountY, its officers and emPloYees,
agents, reP resentatives, attorneYs and/or volunteers,from and aga inst all claims,costs, liabilities,
damages,and exPe nses, (including,but not limited to,reasonable attorneY fees)which arise or
maY arise or be alleged to arise out of or by reason of this Agreement including:
e AnY fault, negligence'strict liability or product liability of Contractor in connection with the
2022 CountY Lodging Tax Funding Agreement
Page 3
a
a
LT -2022.O02-CLE ELU M ROU N DU P
Services for this Agreement;
AnylienasserteduponanypropertyoftheCountyinconnectionwiththeServicesforthis
Agreement;
AnyfailureofContractor,oroftheServices,tocomplywith.anvapplicablelaw,ordinance,
rule, regulation, order, license, permit ,nJo,n"|, requirement' nL* ot hereafter in effect' of
any governmental authoritY; or
Any breach of or default under this Agreement by Contractor'
a. ln comP liance with Washington's public records law, the CountY wil I retain copies of any
docume nts associated with this Agreement, wh ich maY be required by taw unless legallY
exempt from such retention' for any aPPlicable lega lly required retentio n period'
blic records request ls made to the CountY for documents created in
relation to this Agree ment, should legal unce rtaintY arise regarding the disclosabilitY of anYb. ln the event a Pu
documents under federa I or state Public reco rds laws, the CountY shall Provide notice to
Contractor Pursuant to Washington's Public records act, chapte r 42.56 RCW, to allow
Contractor to seek a cou rt injunction
c. The CountY sPe cificallY shall not be liable to Contractor for the CountY's release under Public
records laws of any documents not protected bY trademark'coPYright or other law
a
a. The CountY maY require through a request in writing that the Contra ctor provide the CountY
with a certificate , binder, or PolicY of liabilitY insura nce, accePtable to the CountY in an
amount sPecified by the CountY
b. Such liabilitY insurance sha ll be such as will Protect Contractor,its emPloYees, agents and
rePresentative s, from all claims, losses, harm' costs'liabilities, damage s and expenses
arising out of personal injurY (including death)or prope rty damage that maY result from
performance of the Services or this Agreement,whether such Performance is bY Contractor
or anY of its emP loyees, agents or representatives
Section 6. lndustrial lnsurance Waiver'
with respect to performance of this Agreement and as to any craims against the county' its Additional
rnsureds, orricers, ;;;;;;;tptovJ"' ;"';;;;oi "*p'""rv
;;:^;; its immunitv under ritle 51
of the Revised code ;li;dton' in" ttd'=';i';;u"n*'ntt' tJr inluries to contracto/s emplovees
and agrees that the onrig.tion, to inoemnili] oi""l t"o h:ld i;i;ss provided in this Agreement
extend to any.frir,'lriught by or "..;;;;;i tny "mptoV""
ot the Contractor' This waiver is
mutually negotiated uv inJp"nies to this Agreement'
a
2022 CountY LodgingTax Funding Agreement
Page 4
c.
LT -2O22-OO2-CLE ELUM ROUN DUP
Section 8. Termination
Section 9. Miscellaneous'
Contractor shall not (bY contract, oPerati on of law or otherwise) assign this Agreement or
any right or interest in thi s Agreement with out the CountY's prior written consent'
Shouldthecountyrequiresuchliability.insurance,thecontractoragreestoprovideproofof
insurance prior to tott"nting performance of this Agreement'
CopiesoftheCounty,swrittenrequestandtheinsurancedocumentsprovidedbyContractor
shall be attached to tn'' o"""ln"* and by i^'' '"t"*"ce
will be made part hereof'
Whereinsuranceisrequestedbv..h.::oll.y,allliabilityinsurancepoliciesshall.beendorsed
to incrude the county as an Additionat'r'nzured and shat stiourate that the insurance
afforded by the poticies shall be primary';;r;;.., ."0, tlt: ;"y insurance' self-insured
retention, deductibles, or risk retention a"ur,, maintained or participated in by the Parties
shall be excess rnJnoa contributory to any other insurance maintained by the county'
contractor shalr furnish the county a certificate of insurance with Endorsement as evidence
that the required poiiti"' are in full force and effect'
d
e
TheCountymay,bywrittennoticethereoftoContractor,terminatethisAgreementastoallorany
portion of the services ;;; u;; ferformed, *."int' or not contttlto' is in breach or default' upon
receiving such notice of i"r*inrtion, contractor sha', except ,, oltrr'*ire directed by the county'
immediately stop performing the seruiceJil;;;;nt 'p"titiJ in trt" notice' ln the event the
County terminates .r'" con*,.to/s Services, the Contr,.to,. i, ontigated and hereby agrees to
refund to the county a, mon.res paid for ffiililyet rendeiel nri*'r contractor' if any' as of
,i" J.," of the notice of termination'
a
ntire Agreement betwee
or written communicatio
n the CountY and Contractor, and
b. This Agree ment embodies the e
ns, ProPosals,conditions, Promises'
supersedes anY and all Prior oral s. No change,amendment or
representations,or understandings regard ing the Service
lid unless set fo rth in a written
modification of anY provision of this Agreement shall be va
amendment to the Agree ment signed by both Parties'
c.N otice for anY Purpose under this Agreement'excePt service of P rocess, shall be given bY
the Contractor to the Kittita s County Commissio ners and the Kittitas CountY Auditor, 205 W
$h Ave. Ste. 108, Ellensburg'WA 98926' For all Purpo ses under this Agreeme nt, any notice bY
the CountY to the Contractor shall be given to the Contractot's address provided on the
Notice maY be given by delivery or bY depositing in the U'S . Mail, first class,
signature Page'
postage prepaid,certified mail, return receiPt requested.
d. The section and ParagraP h headings of this Agre ement are for referen ce convenience onlY
and are not intended to restri ct, affect or be of anY
nstruing the
provisions of such sections or paragraPhs.
2022 CountY LodgingTdx Funding Agreement
weight in interPreting or co
Page 5
fr .2022-OO2.CLE ELU M ROU N DUP
e ThisAgreementmaybeexecutedinoneormorecounterpartsandbyfacsimile,eachof
which wilt be 0".".,:: ; "?L,"ri
or, ,l;f ;it iog"tk'"' will constitute one and the same
instrument'
, contractor warrants to the county that the individuar signing on contractor's beharf has the
requisite power unO ,utnority to enter l.i" '"0 to perform ioni"ttof t obligations under
this Agreement. clntr..to, iurther *r;;;;; to the countylhat contractor has made no
misrepresentation or misleading ra.a".,...ni'in *nn"ttion witrritris Agreement' and is not in
violation of any ,O-pf,lrUf. tr*, orOin.n'c"l ", ,"r't"ion the con'"ql,"nt" of which will or
may materiallv 'ff::t#;t"ti"'=
to"'t'? t"*;; its obligations under this Agreement'
s f a nv':'' "-', :o#lff,;.lld :T :.i'ffff il il ji "" tr-?ilii T J i"'f""J ;H ::':ffi ?lf I ::
circumstances ls 1
applications *ti.r,lrn ne given "r".a
*iirtoui''r'" invalid tu't' tonoition or application' To
this end, the terms ,ri ."rita"ns of tfris n'g'reement are declared severable'
h.TheexclusiveVenueforanyactio.nbroughttoenforcethisAgreementoranyofitsterms
shallbeinKittitasCounty,StateofWashington.
i. The performance of this Agreement is subject to termination without liability by either party
upon the o..u**-.., or-rpon an"-or.ljo,on nv tn" ntjiontr oceanic and Atmospheric
Administration, any other agency,"ll*'il;i*.i", Government' or any agency of the
Government of the state of wasrrington of the o..urr"n." oi .ny circumstance beyond the
control of either party-incluoing, t';h*t limitation' "i' of God' war' act's of terrorism
withinafifty(50)mileradil,sofKittitasCounty,gou",.n'"ntregulations,disaster,
pandemic/epioJ# illness, strikes "r'ir'"ut of strikes (except that neither partY maY
terminate this Agreement for ,,arr,,""r-i"uotuing that party's own employees)' civil
disorder, or curtailment of transp";;; facilities-to.the extent that such circumstance
makes it illegal , impossible o, ".onot',.'fi'
l*p"ttit'Ui" to' the parties to complete the
duties and mutual obligations ,gr""l upon and impo'"1 unon them herein' The ability to
terminate this Agreement_without iloiiiu pursuant to th;'paragraph is conditioned upon
deriverv of written notice t'o' on"'iTnulJin" "tn:'y;:?'l'll'lif;ff'1':tfi'J:::;1:;
;3* :,,","# ;i:llil :;::i T il: :iff g ::"'ff "".'fi
',o
i n " ",.,"
nt f e a si b,e with i n t h e
constraints imposed by any *"* "iin" irot Jt*","d
-'bout'
the parties agree that if the
triggering "u"niis
of apparentty o'r',,n"'rli'*n"'V."t1uti' the parties may negotiate such
amendmentr,o ar," agreement,n.a.i.'lrrtrurrv rrtirtl;; and not otherwise contrary to
law, including but not limited a ,'.*"rt;; il" ott"' to'-totprttion of any portion or the
entiretY of this agreement'
f
2022 CountY LodgingTdx Funding Agreement
Poge 6
LT -2O22-OO2-CLE ELU M ROU N DU P
KITTITAS COUNTY
BOARD
Brett Wa
AS TO FORM
CONTRACTOR
reC \on t ,or*-t2,1 *bpu
[Print Nam
La
b
lAdd ressl
E
q b0+Commissioner q0
[Telephone]
'I
tl
1,tg,ca9\
1'y\,Lu
Clerk of the Board
Deputy Prosecuting Attorney
2022 County Lodging Tox Funding Agreement
Page 7
Exni bi1-
,, Rn
CLTAC Application for Lodging Tax Grant Funding
20i I hc:le.i by !:1e Klllil:is C!'ullLY ll:arltl)et ol { rlll}il:sl ce i
Grant APPlication
WorkshoP '2021*
Oili yt-r ,llerlii the lilnlll ApBlicatic!r $loliiih'rll
I res
-No
;lrjrlr(:lliii,'2
Cie irlLtm
j: :''., jt : /iI' i ,. 'l
98822
guslnesS
u. Non-Pt ofit
SlacY
MeYer
:06-355-7396
secretalY@cieelunrloiindttp corn
Submittal lnstructions o 'les ,r, .i..,rl tifrrrrrrl r,r lL,r :t r I i/1 .1' :rr: I I " ;r 'rrrr l.!r' 'ir'l
&Genefal'nutl''tt'n3''iirilrjt'!5tai'r:irbnril:?lln:lrr(iio|jJrrlij(.'{:':!lltrftrrrrrrlr'r
lnformation
* i-::.i':
Youarestronglyetlcouragedtocomposey:,:,::::n""stothequestiotrsofthisJormwithadesktoptextedito'
and save your work. rnen copy and paste tne inrormation-ilio *"'o'* You may also save a drafl by selectlng the button
at rhe bottom of this page. *'*"1"r'o",r.is you wilr o" *nn"i "* ,ni murt l* 0,.:1 in to ccntinrre ln order to save a
draft you wil! need tc provide an emait address ,no "
pu,xo'a Afier completing the save draft ycu will be fedirected to
landing page coniairring , rilriio ro'Jr"k tnto the form' *"'""9g-" v" save this.link as a booknark The link will also be
sen! to you in an email. For your ccnvenrence we bave p'*'aJ" word document version of the questions" Downioad it
here.
Organization lnfornration
Name of Organization* Cle Elum Roundtrp Association
Organizaiion Address* '--r'"''! li:'r: :rl
i'}O 8ox 571
:it,jirj j iri'J! )\"': il- 'r:
Wasirrnglotr
USA
442.O5K8
{Note. Please subnlit\lJ-g ior business or IRS Designaiion Lelter for non'profit")
ti'.^ n"t" tc view sample docun'reflts lredacted)
Upload Proof of IRS letler'oLj{
Oiganization Status* 1'r'r'-l)'ri)l'"' 1:rrrii:lir ':rlrrr:' :i)r'l '\"1: tt'\ti
'
Projeci Contact lnform ation
Organization is a:*
Flrst Name*
Last Name*
Phone Number*
Email*
Project or Event lnformation
ProiecVEvent Name* Cle Elurn Roundup
Service Categories Chc.k all c?llcq'{r's ilral aP}}ly 1o lllis 3piril'i}ltoc
Tourisll prct"nolion/markelin g
I Operatlon of a special evenl designecl ':o attraci lourists
. Operatron of a iourism related facility
' Otlrer
Event Dateg
"^^^a ^r.tates. on which your event or proiect will be held You rray add as tlrany
-tl"t.
or"t'd. any specrlic rlates or range of dates on v
dates or daie ranges as necessaly'
Event Dates
Start Dates*
712912022
Project/Event
Location*
New or Ongoing
ProiecUEvent?*
Amount ol Funding
Requested*
End Dates
713112022
WA State Horse Parlt' Cle Elurrr' WA
', Ongoing ProiectlEvent (More than four years ln existence)
New ProjectlEvent (Four or fewer yeats in eristence)
$ 1 2800 00 *'* nnl erceed lon/o ol lhe tolal expente tludgel ol lhis
-n
*,,"**n "Otlgoing ProiecllEverlt" abqve this tnlo$1|may not exc
proiect.
Funding Request Max
Tourism Seasons*
Year-r'cund (January - December)
Off Season (November - Febtuaryl
Shoulder Season lOctobet or March - May)
, High Seascn (June - September)
Applicaiion Questions' Part 1
Pleaseanswereachquestioncompletely.intheorderlisted,Pleaseincludeanysupportingdatawithinthe
response narrative'
1 | ProiecUEvent DeseriPtion
Please provide a descriplion of yoLtr prolect/event'
;.cn: ihe isL l).lio$ 1!n31 s!)'tsoi !' ll yd'J' rt'il'cl 'rnnnf'
1or'iis!r": llctll'l;lrv'r;|l':h 3:)ftt
:
1
{
i
Response 1:
ProjecVEvent
DescriPtion
*
TireCleElumRoirlrduoAssoclationpresentsPRCA&-WPRAsanctioned
{Profession Rodeo Cowboy 's;;ocratlonfuVonren's Professional Rodeo Asscciatloni
pro-rodeo ancl westeflr "nt*'ftn'n"nt
the last weekelrd ln iuly at the Washlngton
State Horse Park rn Cle Eltrrr' V\tashtngton'
Tlre weekencj kicks off with a Rascal Rodea specially desicned {or irrdiviclrrals with
speciai neecls i1lid-morni'1g on Friday' twc PRCAMJPRA rocl:o pedormances on
bolh Frldav anci Saturday eveninqs PRCAAiVPRA slack roping and bartel ractng
during the day Saturdav and cowbcy churcn & a cornlnllnitylanateul evenl on
Sunclay. Pltts' there u'" u"ndo'* entertainers royalty and kitis & fanrily activities all
*eet un,l lcng before during ancl after eacll rodeo pefotmances'
The professional rodeo perforn:ances are iilleci with iraditlonal ladeo evenis as weil
as, an entertainitrg clowrr and crowC-pleasirig annr:uncer' mutton bustln!'' bool
races, Rodeo Royalty runs' cowhide taces and a spectaculai grand entry whele
sportsorflags flv high and th;;^t;;"''t flag is honorecl with the naiional anthetrt
per-forrned lrve b! local talent'
We offer family activities befcrre the rocleo along with lodeo rcyaitv and contsstant
rneet cR greet. as well as ellteltaillment incltrdtng m '5'1s daucrng and refreshlrents
afiei each of tne r.oueo p",io-nr-'rn"u.. we find that murtiple [odeo oerforma.ices and
adcled actlviiies ot ou' "utni
olotrg r'vtih partrrersh;ps wlth sponsors lo offer rliscounts
ancl aclvertising fot iocal accol'nmodations eflcourage oul otlt-of-tolYn patrons to stay
,n- ,t'nn, ancl enloy a full weekend wiihin our comrnunity
.fhe cre Erunr RounJup Assocration rs a non-profit organization corrprised of
dedicated volunteers wolking lo st|engthen oi;t corrtmulrity through tire tracjitions oi
rounrlup ancl the awesorrre sporl of ;-odeo'
llarttl in:iritlri: tlnl'l
Vrdeo Link
List of lntended Use of Funds*
FacilitY Rental
Stock fee
Talent fees (clown, announcer, band' sound' specialty
ac0
Rental o{ equiPment
Rental of seating, stage, power' light' sound' screen'
fencing, panels, trailers, drags' tents'
marketing & promotional materials print' video' audio'
electronic. Online, in-person' radio' tv' soc
SecuritY
PhotograPhY
parking
Ticket holder transport
volunteer training & suPPlies
lT Support
oflice suPPlies
: . '.:,t..vt) \: .: J t'' ) \ :1 ]'J1 | ""t: t
; )-:r ", :fi i rrl ' :' "i;'l'-' '1 ' t ' ;
hiips. rl l(] t,:ti,.iie jD S * ztl(r:; T-'iM
,l.Awayfron-]theirplaceolresiclenceorbusinessandstayingovernighlinpaidaccotrrmodatjons:
2- 1b a place fifty miles or more alvay irorn thelr place of residence or business for the day or staying cvernighi'
3. or frotn anothet counlry or state ouiside of their place of residence or business'
You must provide the evidence rrtilized in determinitrg yolrr projections'
board member travel & train'ng
2i Supporting Kittitas County as a tourisn't destirration'
Response 2.1 *,. I),,.,J,i,'1ll'. rjll. 1,,r,iel rr(rili{3rOJLll:}1'),ttlc::''7()1't-)ver"rllX!llr"-li;llly?
The Cle Elum Rounclup attracts lourists fronl sclossihe siaie and beyond. ihe high
|lrounlain setllng with oua alena nsstled rn ihe tlees i-q unique {or rodeo arrd trtarty
lans cDme to enJoy the sport !n a non-lradrtional bacrdrop'
Tllecenlrallllashinglonlocahcnandrrrultiple{j3y/nightev3nlattractpatronsfrom
around lne state. cle Elum rs ciose enough tc drive to for a fun e'/erlt yetfat
€naugh arvay that people choose to speno lhe ::ight so they can enlo5' the oefore &
efter rocleo erltertJinn1ent and a hill r'veel<ertd cf events anC aclivities in Kittilas
County.
PRCA/V-VPRA are the hlghest level of sanclioning in the spcrrt of rodeo' This rreans
thallhebestconiestajllsironraltcve.theworldandlhehighestlevelofslockalong
wrth natlonally recognized PRCA photoErapher' ciown & anncuncet brinq fans ano
iollowers lc Cle EiLirn and Kittitas County
Addiilonally'lodeoroyaltytravelfl'omaclosstnepacif!cnorthwesltoparticit]3telna
weekend full of royalty activilies They often 3rrrve on Thursday and stay for the
whole weekenrl. Tney bting followers anci ians, as well as promote local businesses
and Rounciup sponsors through vigits and sccial rnedia posts Pius we can t deny
that lhey help with rodeo altendance as many little girls beg to meel the real
princesses and Pcntes-
ln 2Q2"t we l:ad 2039 in overail atlendatrce' Vvith nrore lhan 1300 fr-or':i locatiotrs
oirtsicle of Kittitas Corltlly ancl 236 frorn out o{ state cl co'Jrltry This infcrn:alion was
gathered i;sing a rlirecl count tnethcd with tickel culchases arrd tegisttaticns of
volunteers. conte$tants and vendots'
ll'sclear:oseeihalrodeoconleslant-sandfansdon'tmirrotlavelingtojoinlnthe
6/estern way of life ard enjoy the tornpetition oi todeo al ils iinest'
:iall.JIrl,t :lil' ir'tl l
Response 2.2
Applrcatron Questions Part 2
3l lmpact
Response 3:
Measuring Results*
[l-'(arlha (l'] 'rl,trt s, a'i'i:s J'v:r'' :!r- rl'ixilvl:l'il':l f rli liiltj'ill(n :8'ri ;i!l
Over the past I years, tlre Cle Eium Rot':ndup has seen 3rl rrl'lresse in notorletv anJ
attgndan0e..fheRoLrndtichasgrowl.]i|omana.4ate..]'ro.ieowithl00speclalo;.slo
a PRCAI/VPRA nrofessional rodeo weeketrd event ihai attrscts thousands 3l
soectators. veqdors cclltestants' a'ld volutrfeers'
ln 2021 altendance was trackeC iry direct cottnt' Earcoded tickets were sold and zip
cocles lor pL:t'clrasers were tecorded at the tinte ol sale Trckets were scanned at tl'le
seatirg enlry gaie Adtlitionally nre collected accornmodatiolr inforfiaholl by direct
ask lvilh t'egalds to overnight slay and acconlmodaiions inforrnaiion as Kittttas
resiclent rt:fotrnation- Additionally' contesiants' vet:dors and volLrnteers were asLed
[o ptovide horne zip code and overtright ascorrnrcdaitort information dLriing ihe
regrsl|allon Process.
ln202lwehaci203goverallaltendance.]309lverefrcn-routstdeofKittitasCoi:ltty
236 were fr'or'n orliside tire state or coilntry 1070 paiti lor ovetniqr:t lodtttlq
(hotelimotel, RV. or rracatlon renlal) based on tnformalion proviced rn diiect ask
during ticket pulcilase or registration as 3 c0nteslant volt:nleer or vend'rr' Using ihe
2-5 pecpl€ per oaid lodging rlight formula i3s prol'ided by the clramber) miant that
lhere were approx 508 paid niglrls'
Clearly ilre Rounciup brlngs"lesterrr t(lul-ists lo Cle Elurrr and ilelps lilenl la dtscover
the allure oi the shcps. restalirants' anc |c'reation in Kiltiias Ccunty
'f i"r., ':" :,.: \ \ 1\.
')1)lil,b')'l: Y!-l; t -l t)' iii': yci I t;':1:l'dfl "
''1t t l\r) til'lill l:i;: r'5
ThecleElumRoilrlri,Jprvtllutil,:emalkstillgslrategiesirrn:ulltplenreci''lnrslo
prornote orf everri and aiiract lourists to Kittitas couniy
Otir tarEet audience lvrll be lndlvi'juals anll fanriiies who h:ve 'ln irltc'est In roJeo
westeln sp.:ris &icr lifestyle ancl enicy the grea: otitioors'
We wili utilize brancled n1ar1(eting in social nredia such as Facebooi" taigeled ads'
ltstagranr, Google AdWorcs and tnlluerlcer campaigns Drivinq trafftc to oilr webslte
lor ccnrleciion r,vith tickets, accof]llxoclati'Jns' tottt'istn sponsor oromo' lirrks and
ssles'WewillUsedigitaltnarketingKeyPerfor"rnanr:elndicato/S{KPl}tolneasure
the efficacy of our tactics to opiimrze and imptove tl're results throughout the
t.rari(etin g calxPaign.
Relatlonal digital anC print marketing in parlnership rruitl, our sanciioning body'
corltraclols,sponsols,andvendorsAgleenlenllorsocialmediaanriwebprornolioll
to clrlve lheil followers an<J fans lo our website' nledia' and event'
lVe will uliii:ie in-person nlsrkeiing end protrotiorl wilh the Round''tp Queen
ambassador wh0 travels throughout ihe pacific northlvest llrolnoiing lhe Roitttdtlp
arrd our comr:lunity. Our royalty averages 4'000* nliles of tfavel each year and
hands cul several hundred posterphoto carrls thai colltain branding 3lld evenl
infcLmation.
Atlclitionally'wewil}ut]lizera.iiasdVer{ising,dilectlnail.poste's.andotherprilrt
publications lhat will ccntaln clisccunt codes to drive br:srness tc out webslte fiom
oulside of Kittitas coLInty.
We vuill aciust our campatgn tc uiilrze straiegles with the greatesi success ln drivtng
licket sales and tour'sn1 f0r out everit
:)tiiai tfjii..r:l(, lirl ,l
Application Questtons. Part 3
4l Collaboration
lf your organization collaborates or has created partnerships with other organirations, groups' or other events'
how is thi: accornPlished?
4.1 Collaboration* As a nol-fa'profil vcltrnleer organizaticn tire RoundLrp relies heaivily ln iis
padrrersilip Dusilresses an0 org"lllizalitns in older to holC our event
\iJe have tlote lharl 45 Sponsols who flnirnctally Support ihe Rolindup oecause lhey
be lieve tn ou, ntisslori anc the berleat.uve provrde to the comrnunity' sevelal of ouf
do!?orslravebeenw-ithussitrceRoundup's'nceptionin20l4anewehavenew
sponso.s eac]i yeal' Otte of ottr key long.lerrrr cc|labcrators is tlre Wash:r'qton Slste
Horse Park','lhere oirt avetlt is heid each yeat
\.Ale have palt!"elecl w:ilt sevelal ccnrtnunily crgalttzations with the Rounitlp
contfibuii.gli;ranciailyaSwellaS!\iithVoll]nleersloRot3fyYouihSer\,ices
r}]"n16rllr!.SDlfitThelapeuticRitlingCentelC|eEir'irnDuwrrlownAsstlciatiott.
Rascal Rcoeo. Ellensburg Rode Pcsse. anci the sellior ceniers lll bcth Cle Ellrr'lr 3nd
Eliensburg'
Additiclrlalpattnershipshavebeer:folgedWitheverrtslikesSares&Bloncin
EilensllLtrg,-loppenishRoce0RascalRcde0'&RtrslyttR:dersPlayday'These
o:'ganizationssUppononeanoihe;.\,vithvolunteers.rnrlsharednrarketlnq&
piclrot;oil.
Tnanks lo pannerships and coliaboraticns wc aive & receive shared soctal r;redia
nlarkating,posterhanqing,voluittee;.s.ar:tlrecognilionlprolr:otionatev€illsanc
\ilithin organlzatrons
Far 2}22we will continije lO woi"Ktng with iocal bi:sinesses to collaborale or iro$' to
Delte|.expanr]cUfeVt'{,]tf:lrlhebetteiitoflheCleElunr&RoslyrlCo!xtr]untles
:ar.r)il t.1r;r, t,tijt llrl I
Our focusetl inarkellng and prcmotion wlll be wei: ancl social-rnedia-dtiven' The
Roundup w€bsite will continue lo have a Visllor lnio heaclinq with prctr;res iin<s &
logos for iocal acclnrrnodallons out sponsors lhe cily of Cle Eluro and Kittiias
County. We vrill also padtlet wtth lccai VRBO and hctels with Roundup roonrlstay
rates and ticket Packages.
Lodging itrfortnation rs proviclerl du:^ing the ticket pllrchase process and a coupon for
a local lestauranl will accompany each ticket'
Additronally'colltestants,cOl]tlactolsvenciors.alrdvolunteerswilli.eceivelodging
and sporlsor illfolmation, as well as be driven lo our website for ntore informatton'
Dutlng the rocieo performances, sponsors will be promoted vrrith venCor lloolhs
grancl entry flags. atena hanners. printed on the day sheets and within the program
Additionally, the anncuncer takes ciowntime in the arena to promote ollr spor]sols
throughout the event.
There will also be poslers. newsptint, 3nd radio acls with sponsor acknowledgment'
Outsponsorsale!heleasonweareabletoaccotrrplisircurnrissionsowewilldoas
r-rruclt as we can to promcte llrelrl a'd dtive out fans to therr businesses'
2i)(lrl .-,.r.i11'rl lirllil
4.2 Promoting Local
Business*
4.3 Host Hotel*
5l Future Plans
please explain what plans exist to allow this project to become sel{-sustaining' lnclude any plans for ticket sales'
event sponsors, and other cost-re€overy models'
FuturePlans*TheCleElurrrRoundttpAsscrciationiscoiltinuillgtobu]ldas|rongboafdofdtrectors
lvithnlernbe.swhoaiefocusedortmeelingihecrganiza.iionaim;ssion'Additional|y.
ihe board is utilizinE best business practices aionE with policies arrd procedu(9s that
will allow for slralegi{r piarrning and lcng-term seli-srsta;rrabrllty'
i;iltt:'t t ttt: t'.'1' . tir "t?1" : i,': ." :::i' lr
"i''l'!
:t"l?:!'-l
Nr
, Y:s Timber l-odge lnn
acts.
:l:'ili-l Llrai tctdr l0:1li
Some of the tmmedrate Plans at'e:
Utrlize liered ar:d farnily package pricing fcr Friday nrghl'ro encourage weeknight
attendallce & ccntirue lc sell o!t all perfortrrances
ln20,lgweidenlifiec||heneedlorirrcreasecseatlngca0a'ity,Wecontlntletollvork
with the facllll-v tc deveiop a plan icr a iong-tetnr sealing soluiiolr' Holvevei lar 2'J71
y'lemacjethedecislonio.entten,]pclarybleacherstoincreaseotirseatlngcatrlacity'
2021 Roundup ttckel sales r,vere timitecl only due to seating cepaci(y The rentai
bleachets have rllany limitalions ancl ste orliy a lemporaly seating sr:lrrtton
PeilIanent 3ear.irlg is of the utrnost ilnporlallce to lhe successfui growth cf ihe
Roundup. However. lt also presenls substanhal challenqes dlJe io space availability
& venue wants/needs as well as pernlittlng' sltP preD irrstallatlorl' labol' anci
'naterial
costs. The long-tell'll benefits oi pernranent seattng aliows iot belter self-
sustairrability of not only lhe Rou;iilup but slso other errents held at ihe venue There
wouldbeafevenUeincisasefromdrlditionaltick€tssatesandt|eredtiCketpll(.i,]g
l:ased on seat localion-
ln 2022 vre will contirrue io eve'lve our ticket sales 'vith multlpie perto'mances and
fanily ticket packs, as well as pa4nersl:ips with lccai hotels & VRBO cn packages to
guarantee overnighl sLa'ys.
ln 2Q22 wewill uiilize sponsorship levels thai belter align orir revelllls goals attd
offers consisteut t')lessagirlg to otlr dollcls- This rvill help to preserve lon3-telm donor
relat]ons,aswellasalt'actnewsUppcrters'TherehasbeenapositiveStJpporteI
response thus far.
h 2A22 wer,vill be increasing coolesisnt parficipaiion i'rrith h jEh-level arena ground
rranagerltent, We will increase our added nloney for irli events and give go-round
prizes. The contestants laved abcut olrl glound and lhe gas cards we Save away in
20? 1. Finaliy. we w:ll work ttith cur stock ccntractor' PRCA & Colunlbia Rivef Circlrit
to help increase our Rough Stcck pafitcipation
ln 20?2 we are Iook]ng io inclease reventie niith tnore cotrrnlunity sUpport ti.rrough
an annual mernbership cluh. VIP seating and expandlng ihe e\'enl and specialiy
Application Questions: Part 4
6l Additional lnformation
provide any additional information which will assist the Lodging Tax Advisory committee in evaluatrng your
project arrd its benefit to tourism'
COVID-19 lnformation
Additional lnformation
Supporting Documents
7l Previous Lodging Tax Grant lnformation
Previous Years
Awarded Lodging Tax
Grants*
il:::yr.,ft'J(;lll l;.':''.r1r:i11-)t1( 'il li"'t"'l'l:l tt_r\':iri:ll:i:ii1
, No lhis event/oroject has nat previoL:sly recerveci iorlging Tax FLrrldirrg
. Yes, j Year Plevlolls
. Yes, 2 Years Previous
"' Yes, 3 or:aold yeaf5 Dfevious
Overall Attendnace
Past Actual*
i1 ,-): I,.-rdrilliiritre'l "i?ar '2i2t.l)')-'2''rrir;:iiliirli'!/':i '):itrrlirr':1IJrll'''?r r'il oi'1)lil'j:lrl ''::lr''
s-'ili:: :r :r't | 'llirlrliti :' \';:lli ._:ilrr- \:r":t:rl
our 2023 evet'ltwas canceled due ic covll.l-19 ancl lollowing state an'l county
guideltnes {or heali!"l anij saiely of our comnrun(y'
We wera able lo hold the 202'1 Cle Elum Routrdup tlre last weekend irr Juiv at lhe
V./AStateHorsePark.WelvorkeclcloselywiththeCountyHealthDepartrnenttol)e
sure we were fcilowing ali required s'late and county COVID '19 gLridelines' We
moved forward with planning lrowever ure did shilt our budget and reduceti some
expatrsion plarrs as tbele was uncetlainiy fl'orlr vreek to week if indeetl a gathering
evet]t \rould lre allowed. Spol]sofs were suppodive and gave !!hat tney were able
lo. Sotne bltsinesses rvere limite d b-v tire losses as a result of COVID'9 i'vhile otlrers
lvere aLile lo give ,nore Ahrrost all of our previous spollsors were able to contlnue to
suppodlheRounclupandeXpresseCl'.heValuetheySeertiwiratrleoffertolhertpper
county. Ticket sales were siow until the rronth of the event However' as soon as
people believed the evenl was gcing to hold all per{otmances solci oul We dtd have
scme increasecl expenses wlth sdditional sanilaiion measilres and the need for
rental seat;ng and equipnietrt. We were graleful to have a fun and successful
comnruniiy evenl and locx fonvard lo 2O22'
2ar:il rrLllliralr'r 'lj i
Tlre Cle Elurn Roundrrp Associatlon is a ncn-proirt organization cotrtptised of
de.Jicateclvolunleersworklngtostlengthenoul.cotrrnrunitythrcugi':thettaditionsof
rounclup and the spoli of rodeo
ln tlre past 8 years, the Roundrlp iras become a vlell-regarded sun:nlertrme evenl
lhat bring-< thousarrds of people f rom tteai and far rnir lhe collrlty fot a weekend of
flrn. Our local econonry benefits from the additional revenue gener3ted durirg
Roiindup v(eekend. Restautants siores' hatels cantpgrounds' shcps etc'
The Roundup Associalion is takrng an aclive role in our comtrruniiy and rs trot only
workingtoofferaneventi]uta|sostrengthenout'cotnmunilybygivirrgbackoftnelr
til|eancllalent-aSr,vellasftttatrcialstrppcrl.Plus'weha'Jetheaddedbenefitafour
Queetr ai-rlbassadol who stlpports local schools selrior progratns' and business as
well as travels thr'ortghoLrt the NW plomoting our corlmunity and rodeo'
The Roundrrp will conLlnr,ls to tocur on buiicling sirong sporlsof, corrrmunity' and
parlner relations and ovetconte linlitations and challenges ln working with the
wasningtOnstateHorseParkweareSUleto{inciasoluiiontoourseatillgcapaclty
challenge in 2022
With a focused board of direciors, the Roundup is teady' able anc willing io help
ntake 2022 a successful year for our conrn":unityl
:5al() a :iitallligt Iilllil
'/i)t, ar,ly riploillj l,l) slDpDlll!'': 'lo':! lrcli:i: :f,r-:l ;l'1 1; t')rr): r't;lrlr"t il ir{ir?l!ti:i 1rii"k"1i''1tr "1'iit'iiills
lL'_:
'j'f,ir.r,:7jil,f:r't1lrj rilll ,rlfli":'l1itl'l)'iii'i1"1; :il_ iijri''jllrr-!:fi''l lt)'' "l); 'tt1t'';"1!it'l
Projected*
Past Actual*
'1,309
Past Actual*
236
Number of people traveling from outside WA State for your event?
Projected *
300
Proiected*
1,300
Past Actual *
508
2,039 2,500
Number of people travelling more than 50 miles for your event?
Projected *
1,600
Prior Year Paid
Overnight StaY Data
lil ad clitior to neld obov!' you nlay {pload ll}e eudence to sl'pporl lllc pl io' y'al ! raonrhrght rnlcin}allor l
2021 zip totals by city' res, on.pdf 115'25K8
Younlayuflcadupl0thleesirlglepagsslUSLelter)ot{lforfiatior'llft'oLasinghtrnlul(r-pagedocumeitonlYlhe
ilrst lhree p.rgcs Mll bs considered lic lollouri$g fotrlals v'ill be accepted: JPij' PDI' or TlFr
ltlrittrleli!1!lr)](J{1, tl!' ycu osP () ':llr;i-li'lr {i1s 20'i} ad;lcl tu$rL1':tst
J Direcl Count (Preferred)
lnd,rect Count
Rep.esentative SutveY
. Informal SurveY iPreferred)
- ; Structured Estimaie
' Other :
Past MethodologY*
The number of overnight guests who stay in paid accommodations in Kittitas county
for your event
Past Actual*
1,070
Number of paid lodging room nights resuliing from you eventlactivity/facility?
Projected*
520
Proiected
MethodologY*
liljtral trellro{ois0y !: il y'lr use 10 t:al''Llati. tlre rpi;tnilllrr'l nirm}'elti':
: Direcl Counl {Preferred)
. lndirect Count
' RepresentativeSurvey
' lnlorrnai $utvey (Preferred)
.l St|ucttrred Esbmate
'Other
Pldaq+ ?)(irl;1111
in202'lattendanceWaSl'ackedbydi'ectcount.BarcodediicketsWeresoldarrdzip
cocles iot purchasels were recorded at the tilne of sale' Tickets were scanned at the
gate for entry Additionalty' we collecled accommodatiorl itrfcrnration by askitrg for
overnight stay and accomnlorlations informatiotl Adcliticnally we collected
residenceandaccomn'lodatjonSinformatlonfOlooniestants,Vendors.andVolUnteeis
lhrough a |egistration llrocess.
ln 202 1 we haci 2039 0verall atiendance. 1309 wete frotn outsiije of Kiltilas county'
236werefromoutsideofwAstate.l0/0paidforovernighllo'Jging(hotellmotel'RV
orvacaticnrenial).Usingthe2,spersonslpertoomfor;-nulafcrpaidlodgingnights
iprovided by the chamber) thalwould make a total ol 508 paid nights'
2022 overall attendance |s based on prtrjec.ieci seatrng capacity and conleslallt
increases expecied. Then vJe useC the pe'centage compatisclrs lor out-of-county
o.rt-oi-siate, and cverrighls iroln 202 I as we expect a sirniiar dem'rgraphic in 2022
(0r!ofcoonty64%,Outofstate129"o,&Ovelnight52'%oftheoverallattendance)'
We iher. used the 2.5 persons/per loorll icrmula forihe paid lcdging (as prcv'ded by
the chantber) Th;s gave us our 2Q22 prcjeclions'
ia,l-ta rlltiil(_.1iil Ii nil
Application Questions: Part 5 'l
Bl Funding
DoesyOurorganlzationilave'orhaveyouappliedfor,qrarrifi:ndingfrorlothersources?lfnoiwhynot:|fyes.pleaselisl
the funclilrg you have for the project. including any volunteer and in-kind sotlrces ln ouestion 9l Pfoiect Budget
Overview.
Funding sources and amounls which have not yei besn secure'l will be lisled separately' in the field(s) ciirecil'v below'
Flnally. what changes would occur if the project couicln't be funded?
OtherFunding*-)reryorirorir:rnr;:lionlriile,o,iave,/ou-lptl.,.Jrotlt,n(lllillorlotlltrtolrtc'rs:j
' Yes
ll ".)l \/ily ilili'
oNc
Methodology
Narrative*
Explanation ,.
The Cle Elrtn.: Roundup Assaciation has nci applied foL other grant funding S{]u|ces
at this time- We have nol had success in f!nding grants that malch our mission ot our
50 1c4status tor2021.Fl?weve. wewill continuetopursueiundinEsourcesinthe
form of sponsorshipsldonations and seek grants ihat support our rrissiorr
2ail0 clralar-.1!r ittllll
Funding Shortfalls*
Matching Funds
Percentage
Verification of ln-kind
Contributions
9l Project Budget Overview
please corlpler,e br,r,1ge! ior thrs oroject/proposal. ll voirr agerrcy opeiatss indepenrlently of thls proiect appiicatlorl it rray
nct l:e necessa.y tc $Lrbmii the 3ntire agerrcy budget You rnusi sublnit a budgei which specifically perlaills to the
projectlevent for which you a.e requesting funding ancl acll:eres to the basic budget forrnat shown below'
Tlre bucjget nrusl include aniicrpated feverllies. expenrlitures. and eny pote'liial prcirl ol loss Fot projectsievenis vultrch are
or)gci'st for nrore tharr one i1; year. please also subnrjt actuals from lhe previoi;s tnree i3) years oi operations (need not
be cotrsectttive) for the plol€ctlptoposai if appiicabie.
For any clairnecl irr-kintl contributions valuecl at $500 or nlore ar.ld retated to marketingladvertising' you must
sul:rnitverifyingclocurlentationwhichassuresthecontributionwill beprovidecl'Forinstance ifvor'lareclarrnrnqir'-
kinc cortribulions in the [crm of aclveltlslng nlatch a binciing contlact itemlzing the nlstching value and obligatirtg each
party nrust be i:rovided
ATTENTION: ln an effori to aliow an adequale level of flexibility for all applicants. not all fields ln the brrdget porlion ate
required to be tilled before this form is submitted. Providing all applicable data is your responsibility. failure to do so
will pctentially jeopardize your application's chance for review'
'..,i1i1'1,r,ji-'!:r!l1iiI1li1Jl?llilllr:lr'll;'Llt/'i'r'l'!'l'::;li3il'l'vllilll't;'"'191111'1gr:;lol)
Should luncing not be available for.the Cle Elulrl foilndup pioiect lhen
reconslcierai'il] lvrll lrave to be !na.ie fof lhe validily of th's evsrlt for tile benefit of
tne local c0ntn'lunity.
TneRoundupunijetstancjsthatLodgingTaxmaynotbeaiailablefortile!O|,}gten]1'
hcwever. as a professional rcdeo. we are still ccnsrdered lo be in crur itrfancy We
ale work;ng loward lcllg-tell'n goals thal include llecoming seii-susiaitring
Ovar the past fe,,'u yeals, we have sign;ticanll'7 reviewe'J atrd ievisecl our irudgel'
Hov/eveI. there ale certain aspecls of rodeo we call llit clniprontise oii lor lh€
safetv and prolection of or:r sanctiontt:g agreement atld even more so otlr
contestants. slcck. spclrscrs. voliinteets & fals'
Irr orjer to llecome Selisustallling ws have to woik lirrnugh sonle venlle cltallenges
thai iake tirlle due tc tne tremen'ioLIs expense i;rvolved in seaiing and are na
equ;pmelrt, rirhile alsc keeping the higire$i cf caiiiler psrfotmances tc keep tars
sponsLlts atrd coniesianis enclaqed and exc:ileij lo be a prarl lf the CIe Eiunr
Roirttd itp
Wet'uiybelievelhalW6ares|1as5ellolheCo0.]n]ilnitysndlh3tweheiptotrrf]rlence
oul-of{owrr tour.isls aId overnrghl slays nct only frottt our event bul irrdjrectly r''llietr
pecple teturn io Klltilas count-v because of ihe experierlce they had while aitentiing
the Cle E[lr{] Rourrdup.
:";iJ(l ir.ir a: 1,), I r,r:i
2019 2021 2022
825.78
Ya
ilrtsha-lrirrIlaitirlrliq/ll]iirc';:)ijilirlD'r;"''j'l!:ltj::irrsrlilL\i !1{'l t:l-'l:t1rtriiililrtt':llnrUFlii;lt
!,.r;tft;ti( il:ji,tttrirrl'.l1i,Jrl f;ll,(;i_ :i3:i.li):l lilit t-':r'!(al'!I )r' .vill l)_l i)i"" J{:'l
Budget Year
Edit if necessarY 20'18
Revenues From Consolidated Lodging Tax Grant
Past Actual 3 Past Actual 2 Past Actual 1 Proiected
LTAC Grant Funding S 0.00
All Other Revenues
Account Name PastAciual 3
Sponsorship $ 43300.00
Ticket Sales $ 17772.OO
Merchandise $ 0.00
Bev. Sales $ 0.00
Vendor/stall $ 0'00
Special $ 0.00
EventlFundraiser
Royalty SponsorshiP $ 0.00
Calculated Value of
Projected Volunteer
Time
Past Actual 3
Revenue Totals S 65072.00
$ 7,494.00 $ 10,000.00 $ 12,800'00
tn-Kind Contributions (except volunteerism)
Account Name Past Actual 3 Past Actual 2 Past Actual I
Rodeo ln-kind $ 4000.00 $ 5000'00 $ 7500'00
Royalty ln-Kind $ 0.00 $ 4000'00 $ 2500'00
Past Actual 2
$ 42000.00
$ 25000.00
$ 0.00
$ 0.00
$ 0.00
$ 0.00
$ 0.oo
Past Actual 2
$ 83494.00
Past Actual 1
$ 33753.00
$ 33630.00
$ 2069.00
$ 10865.00
$ 950.00
$ 5078.',l7
$ 0.00
PastActual 1
3,581
PastActual 1
$ 113345.17
Proiected
$ 45000.00
$ 36000.00
$ 2500.00
$ 12000.00
$ 1000.00
$ 7500.00
$ 5500.00
Proiected
$ 7500.00
$ 1 500.00
Projected
3,500
Projected
$ 21 3760.00
Contributions of Volunteer Time
Past Actual 3 Past Actual 2
Number of Hours 3,543 3,700
Evidence ofVolunteer
Contributions*
P!aa{.{r,it1i.rt.l:t.tt1k:tttt:'i/lllrr'l'rl'.i;rr'rrll'r:l-'ir'ii lll)r)itL:!t|1t9"elct) vi' j'lrillili_j
Roundup 2fj2' \'lolurileer Hot,rs,pdf 95 t IKB
$ 82.460 {10
Expenses
Account Name
Admin
Hospitality
Venue
Marketing
Goods Solcl
Production
Royalty
Past Actual 3
$ 4637.00
$ o.oo
$ 51897.00
$ 9231.00
U
$
$
PastActual 2
$ 18646.5s
$ 1000.00
$ 18722.44
$ 14032.00
$ 7486.00
$ 37220.00
$ s644.00
Past Actual 1
$ 676'1,8s
$ 1400.00
$ 14612.78
$ 9300.00
$ 4443.83
$ 27350.00
$ 5s4-42
Projected
$ 6500.00
$ 1600.00
$ 28000.00
$ 10000.00
$ 5500.00
$ 28000.00
$ 5500.00
Security/EMS
Operations
Contestant Awards
Family/Kid Activities
Rascal Rodeo
Post Rodeo Ent
Lodging
ScholarshiP
Travel CRC/NFR
Conf.
Parking
VIP/Sponsor
$
$
$
$ 0.00
$ 0.00
$ 0.00
$ o.oo
$ 0.oo
$ 0.00
$ 1084.00
$ 3980.00
$
$ o.oo
$ 0.00
$ 0.00
$ 0.00
$ 0.00
$ 0^00
$ 0.00
$ 0.00
Past Actual 2
$ 111814.99
$ 3985.00
$ 692.05
$ 12025.00
$ o.oo
$ 3230.00
$ 1000.00
$ s79.s0
$ 1000.00
$ 0.00
$ 0.00
$ 0.00
Past Actual 1
$ 86734.43
Past Actual 'l
$ 26610.74
$ 3500,00
$ 1500.00
$ 24000.00
s 1000.00
$ 3500.00
$ 3000.00
$ 500.00
$ 1500.00
$ 2500.00
$ 1200.00
$ 1200.00
Projected
$ 128500.00
Projected
$ 8s260.00
$ 0.00
$ 0.00
Pasl Actual 3
Expense Totals $ 65765.00
Profit & Loss
Past Actual 3
$ -633.00
Past Actual 2
$ -28320,99
Application Certification
The applicant here certifies and affirnrs. 1. That it does not now, norwill it durrng the pe{ormance cf any contract arrsing
from this application. unlawlully ijiscritninate against any employee applicant for en]ploynent clieni customer' or olher
person who nright benefitfroff said cDntfact, by teasoti of age. race. color' ethnicity, sex religion' military status' s€xuai
orientalion, creed, place of brirth. or disability, 2. That it wrll abide by all relevant local slate anc federal laws and
regulations and: 3. That it has reacl the information contained in the lnstnrctions on paqes 1 and 2 and understands and
will conrply with ail provisions thereof
Certified by:
{*z?q{il. W,y*t
Name*
Applicant's Title*
Stacy Meyet
SecretarY
ffiS rn s P"iii:r;'i"il: :liii li:t1t?
OGDEN UT 84201-0038 In reply refer to; 0458081548Nov. 26 ' 7A19 LTR 4168C 046-8485332 000000 00
oB0?6449
BODC: TE
ffi
CLE ELUM ROUNDUP ASSOCIATION
% BEVERLY }4ILLER
P0 BOx 671
cLE ELUi4 wA 989??-0671
t297 87
Employer III numben:
Form 990 r.equined;
46-5485352
Yes
Dear Taxpayer:
hle I re responding to your
tax-exempt status.
request dated Nov. lb , Z0 l9 r Ebout your
We issued vou a determination letter in January 20 Id, recognizingyou as tax-exempt under lnternal" Revenue Code ( IRC) Section 501 (c)(04).
Because you!re not an or-ganization described in IRC section 170(c) rdonors can't dedr"rct contrrbutlons they rnake to ycru, you should adviseyour contnibutors that thein contributions to you aren't deductible.
In the heading of this 1e'tter, we indicated whethen yoLt must file anannuol. lnformation return. If you.r.e reguined tn file a neturnr youmust file one of the following by the l5th day of the 5tlr month afterthe end of your annua_l aqcount.ing perj.od:
Fonm 99A, Return of 0rganization Exempt From .[ncome l-axForm 99OEZ, Shot-t Form Return of 0rganizatisn Exempt From fncomeTax
Forn ?90-Nr Electronic Notice (e-postcard) for Tax-Exemptorganizations Not Required to File Fsrm 990 or Fonm 9go-EzFcnm 990*PF, Return af Private Foundatr.orr or Section 4gq7ta)(l)Tnust Treate{t as Frivate Foundation
According to IRC Section 6053(j), if you donrtinformation retunn cn notice for S consecutiveyour tax*exenpt status on the due date of thenotice.
file a requined annualyears, we t 11 revqke
5rd requined return or
You can set IRS forms
www . i rs . 9ov./f orms-pubs
publications you need from our website atby calling 800-TAX-FORM (800- BZg-5626) .
or
or
If you have questionsr call A77-BZ9-8800l"oca1 ti.mer Monday through Fniday (Alaska
time).
between 8 a
and Hawaii
m. and 5 p.m.,
fo11ow Paciflc
Thank you for your cooperation,
Nov. 26 t 20 19 LTR
46-5q8533? 000000
0458081548
4L68C 0
00
0aa?6450 I
CLE ELUM ROUNDUP ASSOCIATION
% BEVERLY }!ILLER
P0 Box 671
cLE ELUt'l t,JA 98922-A671
SincerelY Youns,
Deborah K Allan
Progran Manager,
t]'wi{*'unAm/,o
AH BPS I
2021 Roundup - Volunteer Hours
Last Name First lnitial Volunteer Hours
Aparicio S
Aparicio M
Bator J
Beard D
Bingham S
Brawn C
Brown C
Brown F
Cloninger J
Clyborn C
Clyborn ?
Cope K
Cope A
Frailey A
Frailey A
Frailey M
Gamble D
Garcia A
Hadden L
Hansen K
Hansen K
Hansen K
Hopkinns K
Jennings A
Jennings K
Jennings R
Jenson S
Jenson J
Johnson K
Jump P
Keller S
Lackey K
Lapp 5
LaValley A
LaValley J
Meyer N
Meyer M
Meyer P
Meyer S
Miller B
Miller B
Moore M
Morrow L
Mundy J
Mundy-Swanson t
Nevin L
Spear M
Wolf J
Womack L
7
13
8
55
t2
22
5
5
600
15
15
13
37
L3
42.5
44.5
28
13
74
TL
15
16
5
L2
L2
60
11
13
18
77
7.5
12.5
t46
450
4s0
30
55
75
880
37
110
13.5
42
9.5
9.5
L2
L2
10.5
6
3581 Total Hours
Cle Elum Roundup Attendance Record luly,2O2l
# in attendance Zip
ICity ' State
Full Time Resident
Kittitas County
Staying overnight in
Hotel, RV, or
Vacation rental
18
4
72
12
4
22
98002
98528
98005
98008
99320
Arli
Auburn
Belfair
Bellevue
Bellevue
Bellevue
Benton
WA
WA
WA
WA
WA
WA
WA
No
Yes
Yes
Yes
No
Yes
YeS
No
No
No
No
No
No
No
98223
98005
WA2
WA
99324
99322
, Benton
Bickleton
No
No
No
Yes7
1 98391
98012
98021
98662
98327
98014
98613
98s32
98816
Lake
Bothell
Bothell
Brush Prairie
Carnation
Centerville
Chehalis
,Chelan
YesNoWA
WA
WA
wA
WA
WA
WA
2
3
1
WA8
Yes
Yes
Yes
Yes
Yes
No
No
No
No
Noi98816Chelan
Yes
Yes
No
No
No
No
Yes
Yes
No
No
No
Yes
Yes
No
No
No
22
2
2
4
Yes
Yes
Yes
Yes
Yes
Yes
Yes
No
No
No
No
No
No
No
4
L
7
4
3
L
2l
6
99004
99109-9647
,99403
98922
98923
9911 1
98239
Chewelah
Clarkston
Cle Elum
Cle Elum
Cle elum
Cle Elum
Clinton
Colfax
Coulee
Creston
YesNoWA
322
,39
WA
WA
WA
WA
WA
WA
WA
WA
WA
WA
WA
WA
No No
No
Yes1
No
No
98922
98922
98236
WAColbert
WAColville991t4
99005
99115
98042
le WA
99LL7
Davton99328
No YesDes Moines WA
lDuvall98019 WA
WA NoNo98802East Wenatcheet2
WAEastonlgsgzs6
WA NoYes98925Easton27
WA98020Edmonds
Edmonds WA198020
98198
No No
5
5
133
98026
98026
98936
98926
98926
98822
2
98823
edmonds
edmonds
Ellen
Ellen
Ellen
:E ntiat
Enumclaw
E hrata
Yes
No
No
Yes
No
Yes
Yes
Yes
No
No
Yes
Yes
Yes
No
No
No
WA
WA
WA
WA
WA
WA
WA
60
72
WA
YesNoWA498201Everett
Everett YesWANo498203
98208 Everett
Everett
7 Yes
Yes
AW No
NoWA98203
Yes
Yes
3 98024
98248 'Ferndale
WA
WA
No
No1
98329 GIG HARBOR WA No YesI
WA298335harbor YesNo
No Yes
WA
WA
WA
WA
3
3
I
1.
98619
,98620
98930
,98932
Glenwood
Goldendale
Grandview
Gra
Granite Falls
No
No
No
No
Yes
Yes
Yes
YesWA
YesWA
3
30
982s2-90L7
98027 lssa No
5 98027 No
No
WA
WA
No
NoKennewick899338
Kent WA No Yes13
4
98042
99141
98033
:98033
98034
98034
98033
98826
98264
:98046
98828
98828
98830
99349
98837
98274
r98936
98275
:KETTLE FALLS
Kirkland
Kirkland
Kirkland
Kirkland
Kirkland
Leavenworth
nden
L nwood
Mal
Mala
Mansfield
val
Mattawa
Mesa
Monroe
Moses Lake
Mount Vernon
WA
WA
WA
WA
WA
WA
WA
WA
WA
WA
Yes
Yes
Yes
Yes
No
WA
WA
WA
WA
WA
WA
No
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Yes
No
Yes
No
No
Yes
No
No
No
No
No
No
No
No
No
No
No
No
No
No
No
No
No
No
No
No
1
5
40
6
4
1
1
2
1
2
3
3
L
4
3
4
8
WA
WA
WA
WA
:980388
99343
98272
Moxee
99156
YesNoWAParkNorma98166
NoNorth Bend WA
WANorth Bend NoNo9804510
98045
mukilteo
WA No
Yes
(.o@NJ!\J(ooLrIoOlIJ|u)t.JtsN(/lF(oFCNlwOrN5N(.o6o5(Jl(oo(f,J(,(o(o(DUJOlo(o(o(1,oN(o(o(I)s!(oo{l)OlOtooooo3A)-oJ-eo-gooc-oCcT'oooT'oEcto-toooo,o-(o(ou,5F(o6(4t!o(o665(JrT'_9rOJo-oro(ol^)(/ro(oooU)\t5(.o00UJ!5zo=cFo5o-onJFfo5oozozozozozozozozozozozozozozozozo.Dl-IIrol6l(oIAl"(otsN5!u)zozozozoPo!(o(ooo(rwts(o(oN'Ct)(tNoro00(o5o(D&o(nNJ(ooo(JrN)(t@&s6(o(ooNtDr.oso{J|UJ(oroFo)roto00ot,Fv@o=(oF(oFP(oFC){(Jt(O@ooNJ-\)9rE€vlDoo-q,)v(DCL3ofo-7too-3o:o-7lDo-3o=o_-Ns.rDaq)33OJ3tU)9,)33o)l.=o33OJ3=tnOJ33o3Jlt,ooJdozo2ozozozoo(Dzozozozozozoozoozo(Dz.orD(DzolDzo(Dzo(D(o6c){(to(D2o(Dzozozo(D.Dzoozo(Dz.oz.ofD(Dz.o.D(D(DfDo(Dz.oFF(oCotsoNJfDo)-ollt(Dq)+*ozozotstsN)N)5NNNNNtscoro&Po(1,(o@Fo@(o00tsts(ovt(Do)3(Dt,oO)-o6(Do,:t(o@(o5Nzozozozozozozozozoozozozovtoo,do(ocotsottlrO6Fo(O6oOJdfDzo(DiD@FFN(o&tsFrcrlro6FF!roOtsPrc|(ocoPNtszo(o&HNulah(DotfDzog1to6PurO)vr(Do)&(DzoN'(o@F5grqmIrmz.ots5io@P(o(!(n(D!Jc(D(t)aNJ6FH6v,(Do-o€ozo
No
No
No
No
No
3
6
T4 98290
98295
tm
Shoreline
Snohomish
Snohomish
Snohomish
te
WA
WA
WA
WA
WA
WA
Yes
Yes
Yes
Yes
No
Yes
YesNo
2
98584-8548 SHELTON WA No
98777
98290
Yes
No
Yes
Yes
No
Yes
No
No
2
22
25
;98068
98851
98943
99203
992T2
lm
Lake
South cle elum
ne
ne Va
WA
WA
WA
WA
1
5
99L7L :St. John WA YesNo
Yes
Yes
No
No
YesNo
4
1
98292
98403
Stanwood
de
Tacoma
Wa
WA
WA
Yes
Yes
No
No
4
2
4
98404 ,Tacoma WA
WA98422
98444
Tacoma
Tacoma YesNo
YesNo2
WA
,98446 Tacoms WA
YesNo6
NoNo5892
98589 Tenino WA
Tenino WA
1,
98946
98855 Tonasket
WA
WA
Yes
No
No
Yes
10 98948 T nish WA No No
98855 TW tso WA No Yes
1
t4
20
72
10
:2
13
1
i16
99181
99361
99362
98857
98Q77
98902
98902
98903
WA
WA
WA
WA
WA
WA
WA
WA
WA
WA
WY
Yes
Yes
No
No
No
No
No
No
No
No
WA
2
3
74
Yes
No
Yes
Yes
Yes
No
Yes
Yes
No
Yes
No
Yes
Yes
No
No
No
No
No
No
Yes
Yes
Yes
Yes1
8
5
Waits
Walla Walla
Warden
Waterville
Wenatchee
White Salmon
Winlock
Yakima
Yakima
Yakima
ch
Yes
Yes
98595
Woodinville WA No
98077 Woodinville WA No
98077 Woodinville WA No
98903 Yakima WA No
98908 Yakima WA No
98597 Yelm WA
Zillah WA
1 1
2 824t4 NoWY
83002
84004 NoneUT
84403 Osden UT No Yes
98953
Jackson
ne
WY No
Yes
r{q0,,-6oOJF@rnoNO)toozN(o00No)EffJossfF.0,oc;(Uttt:zoozF\rftr.{LN$-(.oEoE_cIa3oz-ooz-c(J6E(l')E=F.o)roo)NzNdHt-o)rn1^c)sfooorooa(go6Ecoo6cbocUz.ozF0)o,EFozc(oE(uNocoFozn!c.=o_9F\r.lstO)rnFozoF{or\orrJ)(l)5coFozo)r'loOlrnl'.Coor/)c{F.OloFoz(u(1)ooozozozozozF(Jzdotoeooo)o)q)0)OJo)qo)oC,)0,oo,ozozozo2coe.o=-oE=E(JYt!GElc,co.c!OJoFu'!r{Forrnr{(\lcoo)NNNEqJc(,tno_(\€oot.Olorol\NO|rJ)N€NorslrnNFcnstCJoo)c,(u(l,(u(uo(uc)q,ozozozozozozozozozozozozo&.o&.o&.oEoE.ocaototoEoeo&o(lJ:tco0.,3oCLEgoCLcooEc0)CLg'tcItFlNNO)coc(o0a)J3.9c.,JlEJco.9EoIT'otuOJEocoNO)x!,JaNFlFOlo(n(ot-qtJlslor\Or(osfcoN.ol6ft')€r\o)UlsloOrN(orn00r\Ol3t-Nchlf{d(\dslr{FlFJNr.{N(Dsl-FlNdNdildNrnr{6lstFlr{i{ooozozozqaq,oo0,,o(uo)OJ(u(uoo,0)(uOJll,,d,oEoEoozozozozozozozozozozozozoz.ozozozFlFlxFxFxFxFxFzFoU)EoE.oc.oEoEoE,oe.orcUq)C.ob02uio-26o(Jcoco(uo0.,dtLOJvococroooooo=(uo'tco.9!l(o(goN(!dttncGEoOJEoTaslslIrtJl_9'tcr!asf(oNoLofn00No!oslsfNOloNr\No't6c!NNOl<fF{HOglNorO)NrlFmdAIoNOrommFo)rnr{or\Orost(oN<flt)cot\N6lNstNNdoF..iOlt-N(o(ost@rt01o<l€FldrloNt\ol-ttCC)co_9(!E
7
No
No
No
No
No
No
No
1
2
4
3
r 59835
83709
83687
83226
83445
626
3628
83501
Hamilton
Phili
Farm Hills
Boise
Caldwell
Challis
Chester
Greenleaf
Homedale
,Lewiston
MT
MT
MI
ID
ID
ID
ID
ID
ID
ID
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Yes
7
1
1
1,
1
3
No
No
598s8
48334
40070 Sulphur KY No
67052 Goddard KS No
20
Yes
Yes
1
2
832s2
83641
Malad
Melba
ID
ID
No
No
1 i836ss
83672
34470
'93635
93907
',936s7
vox 0A6
;ROL 1Y0
New
Weiser
Ocala
Los banos
San Francisco
Standoff
Yes
Yes
ID
ID
FL
CA
Yes
Yes
Yes
Yes
Yes
Yes
Yes
CA
CA
BC
AB
No
No
No
No
No
No
No
No
2
77
,10
t
1.
2
I
1,
H
Salinas NoCA
Exhibit "8"
Guidelines and Requirements for
Expenditure Reimbursements from Lodging Tax
Section 1. Branding
Contractors who have been approved to utilize grant awards for advertising expenditures must
incorporate Kittitas County and the appropriate City of Cle Elum, Ellensburg, or Roslyn tourism
information as follows:
A. Websites and Social Media Sites must include the County's and appropriate City's tourism
website logo or URL with an operational link to the site(s). The URL landing page must use the
correct logos and have a link to centralwashingtonoutdoor,com. Contractors must either keep
the landing page active until time of reimbursement or use a screen capture for full
reimbursement. (lf you are using a live logo as the link to CWO, please ensure the hyperlink is
shown in the screen capture). The logo must be displayed on the contractor's home page, it
must be sized no smaller than1% inch in height and must be surrounded by appropriate white
space to allow easy recognition and legibility. Contractors shall not change the logo(s) in color or
appearance.
B. Print Advertising and Online Display Advertising of all types (including but not limited to
newspaper, periodicals, flyers, posters, billboards, direct mail, e-newsletters, third-party
websites, streaming displays, social media etc.) must include the County's and appropriate
City's tourism website logo (or URL with a one-click away operational hyperlink). The URL
landing page must use the correct logos and have a link to centralwashingtonoutdoor.com.
Contractors must either keep the landing page active until time of reimbursement or use a
screen capture for full reimbursement. (lf you are using a live logo as the link to CWO, please
ensure the hyperlink is shown in the screen capture). The logo must be sized no smaller than%
inch in height and must be surrounded by appropriate white space to allow easy recognition and
legibility. Contractors shall not change the logo(s) in color or appearance.
C. Video Advertisine of all types (including but not limited to television, online, electronic kiosks,
motion billboards, etc.) must include the County's and appropriate City's tourism website logo.
The logo must be sized no smaller than% inch in height, and must be surrounded by appropriate
white space to allow easy recognition and legibility. Contractors shall not change the logo(s) in
color or appearance.
All logos and website information may be obtained by contacting the Director of Tourism, Kittitas
County Chamber of Commerce.
SeCtion 2. AdVertislnq Beimbursements
Contractors seeking reimbursement from Lodging Tax Funds for advertising expenditures must adhere
to the following guidelines and requirements for each type of advertising media utilized.
A. Pr:int Advertisins:
L. Print advertising placed with any media provider which operates exclusively outside of
Kittitas County may be reimbursed at IOO% of the cost, including any production iosts. To
operate exclusively outside of Kittitas County, the provider must not be physically located in
the County and/or not distribute any media within the County.
2. Print advertising placed with any media provider which operates inside Kittitas County may
be reimbursed as follows:
a. For date-specific events, advertising the day of the event and up to L0 days prior to
the event may be reimbursed at I00Yo of the cost, including any production costs.
b. For seasonal or year-round events , or for date-specific events outside of the time-
frame in Section 2 A, (2)(a) above, advertising reimbursement requests must include a
statement from the media provider specifliing the percentage distribution to areas
outside of Kittitas County, Reimbursements will be allowed for the amount distributed
outside of Kittitas County, including any production costs.
B. Televidon Advertisine:
1. Television advertising placed with any media provider outside the Yakima/Kittitas DMA will
be reimbursed at 100% of the cost, including any production cost.
2, Television advertising placed with any media provider inside the Yakima /fittitas DMA will
be reimbursed as follows:
a. For date-specific events, advertising the day of the event and up to 7 days prior to
the event may be reimbursed at IO0% of the cost, including any production costs,
b. For seasonal or year-round events, or for date-specific events outside of the time-
frame in Section 2 8,2(al above, advertising may be reimbursed at the rate of 7oo/o of
the total cost, including any production costs.
C. Online Advertisine:
1. Online advertising and promotion may be reimbursed at1.OO% of the cost, including any
production cost.
2. Streamed media (radio, television, other) requests for reimbursement must include a
statement from the media provider specifying the percentage of recipients which are
outside of Kittitas County. Reimbursements will be allowed for the percentage distributed
outside of Kittitas County, including any production costs.
D. Direct Mail:
1. Direct mail advertising may be reimbursed at I0O% of the cost, including any production
cost, for each item mailed or shipped to a destination outside of Kittitas County. ln order to
receive reimbursement, a list of the addresses and a signed statement from the contractor
that the list is accurate, or other proof of delivery, must be provided along with other
required documentation.
E_" FlverlPosters:
1. Flyers or posters which are placed outside of Kittitas County may be reimbursed at 1.OO% of
thecost,includinganyproductioncost. lnordertoreceivereimbursement,alistofthe
locations where flyers or posters were posted outside of Kittitas County, a signed statement
from the contractor that the list is accurate and a copy of the poster/flyer must be provided
along with other required documentation.
2. Banners which are placed inside of Kittitas County may be reimbursed at 100% of the cost,
including any production costs. ln order to receive reimbursement, the banner cannot list a
specified date or location. Request can only be made one time.
3. Signage (site layout use only) which are placed inside of the venuefacility of the event may
be reimbursed att}Oo/o of the cost, including any production costs. ln order to receive
reimbursement, the signage cannot list specified date or location. Request can only be
made one time. (i.e. ADA Parking/Parking, Loading Zone, Evacuation Route, Bathrooms, and
Stage locations)
F. Eadio Advertisine:
L. Radio advertising placed with any media provider located outside of Kittitas County may be
reimbursed at 100% of the cost, including any production cost.
2. Radio advertising placed with any media provider located inside of Kittitas County may be
reimbursed as follows:
a. For date-specific events, advertising the day of the event and up to 7 days prior to
the event may be reimbursed at tOO% of the cost, including any production cost.
b. For seasonal or year-round events, or for date-specific events outside of the time-
frame in Section 2 F,2(al above, advertising may be reimbursed at the rate of 30% of
the total cost, including any production costs.
G. Operatlon Reimbursement:
L. Operation costs may be reimburse d IOO% of the paid invoice cost. ln order to receive
reimbursement operations invoice must an approved cost from the Consolidated Lodging
Tax committee members list. lnvoice provided must include notation of payment with proof
of payment.
2. Mileage reimbursements that are outside of 50 miles of Kittitas County may be reimbursed
attOO% of cost. ln order to receive reimbursement, a signed statement from the receiver
along with other required documentation. Mileage reimbursement subject to IRS mileage
reimbursement rates which may change annually.
3, ltems not eligible for reimbursement:
a. Salaries of employees
b. Capitol purchases- any item with 3+ years life and over 55,000.
c. Licenses, permits, insurance, or credit card fees