HomeMy WebLinkAboutAgreementUSDA Forest Service oMB 0596-0217
FS- I 500- l9
MODIFICATION OF GRANT OR AGREEMENT PACE OF PAGES
I t2
I, U.S, FOREST SERVICE GMNT/AGREEMENT NUMBER:
l9-LE-l l06l 700-009 (Kittitas County
Cooperative Law Enforcement)
2. RECIPIENT/COOPERATOR GRANT or
ACREEMENT NUMBER, IF ANY:
3. MODIFICATION NUMBER:
003
4. NAME/ADDRESS OF U.S. FOREST SERVICE UNIT ADMINISTERING
GRANTIAGREEMENT (unit name, street, city, state, and zip + 4)
Okanogan-Wenatchee National Forest
215 Melody Lane
Wenatchee, WA 98801
5. NAMEIADDRESS OF U.S. FOREST SERVICE UNIT ADMINISTERINC
PROJECTIACTIVITY (unit name, street, city, state, and zip + 4):
Okanogan-Wenatchee National Forest
215 Melody Lane
Wenatchee, WA 98801
6. NAME/ADDRESS OF RECIPIENT/COOPERATOR (street, city, srare, and zip +
4, county):
Kittitas, County of
205 W 5TH AVE STE IO8
El lensburg, Wash ington 98926-2887
?. RECIPIENT/COOPERATOR'S HHS SUB ACCOUNT NUMBER (For FIHS
payment use only):
8. PURPOSE OF MODIF'ICATION
CHECK ALL
THATAPPLY:
This modification is issued pursuant to the modification provision in the granVagreement
referenced in item no. I above.n CHANGE IN PERFORMANCE PERIOD
X CHANC E IN FUNDING: Add CY funding of $8,407.40 to agreement
!ADMINISTRATIVE CHANGES:
X OTHER (Specifi type of modification):Add CY 2022 Annual Operating Plan
Except as provided herein, all terms and conditions
force and effect
of the Grant/Agreement referenced in l, above, remain unchanged and in full
9. ADDITIONAL SPACE FOR DESCRIPTION OF MODIFICA TION (add additional pages as needed):
The United States Forest Service will add $8,407.40 to existing agreement. All previously obligated funds remain available until spent.
Summarv of Oblieated Dollars:
CY2l Balance Carryover: $7,700.00
Modification: $8y'07.40
Total: $16,107.40*
*Partial funding through Continuing Resolution (PL 11743 9/30/21). Additional funds may be available when full Appropriation Bill
is enacted
This modification also adds the 2a22 Annualoperating and Financiar pran.
10. ATTACHED DOCUMENTATION Check all that
Revised Scope of Work
x Exhibit A-2022 Annual Operatine and Financial Plan
Other: Exhibit B - 2022 Specialized Rates
USDA Forest Service oMB 0s96-02t7
FS- r 500- t9
11. SIGNATURES
AurnoRtzno RspnesgrurRnve :Bv srcNarunr BELow, THE srcNrNc pARTTES cERTIFy rHAT THEy ARE THE oFFrclAL REPRESENTA'I'IVES OF
THEIR RESPECTIVE PARTIES AND AT-ITHORIZED TO ACT IN TT{EIR RESPECTIVE AREAS FOR MA TERS RELATED TO THE ABOVE-REFERENCED
cReNt/ncneEMENT.
I I. A. KITTITAS COUNTY STCNATURE
ee",tzy-t
I I .8. DATE
SIGNED
'lnl ,.
I I. C. U.S. FOREST SERVICE SICNATURE
Digitally signed by KRISTIN
KRI STI N BAI L Bli:, 2022.02.02 17:57:35
-08'00'
I I. D. DATE
SICNED
(Sisnature of Sisnatory Ofticial)(Signature of Signatory Official)
I l. E, NAME (type or print)i
CLAY MYERS
I l. F. NAME (type or print):
KRISTIN M. BAIL
I l. C. TITLE (type or print):
Sheriff, Kittitas Counry
I L H. TITLE (type or print):
Supervisor, Okanogan-Wenatchee National ForestIl.L SICNATURE I I ,J. DATE
SICNEDffi
i /rc lag-
II. M.NAME or 0 ia 7r:
I l. O. TIrLE (type orprint): tsOCC Chairman
I I. K. U.S. FOREST SERVTCE SIGNATURE
i Digitally signed by Cc co RI E LLA3:,31"f;1,,,,,u13:01:32
,,' OAOd -
I I, L. DATE
SIGNED
(Signature of Signatory Official)
I l. N. NAME (type orprint)l JOHN BYAS
I l. P. TIrLE (typ€ or prinr): Special Agent in Charge
12. G&A REVIAW
12. A. The authority and format of this modification (19-LE-11061700-009-M3) have been reviewed and
approved for signature by:
KE
UN
LLY Ogitally signed by KELLY
2021.12.03
-0a0(}
KELLY M. TINDERWOOD
U.S. Forest Service Grants Management Specialist
I2, B. DATE
SICNED
Buden Statement
etc.) should conlact USDA's TARGET Center at 202-720-2600 (voice and TDD).
tsers can contact USDA through local relay or the Federal rclay at (800) 877S339 (TDD) or (866) 377$812 (relay voice). USDA is an equal opportunity provider and employer.
oMB 0596-0217
FS-t 500-8A
USDA. Forest Service
FS Agreement No.
Cooperator Agreement No.
l9-r-p-r t06lToo-ooe
EXHIBIT A
COOPERATIVE LAW ENFORCEMENT ANNUAL OPERATING PLAN &
F'INANCIAL PLAN
Between The
KITTITAS COUNTY SHERIFF'S OFFICE
And the
USDA, FOREST SERVICE
OKANOGAN-WENATCHEE NATIONAL F'OREST
2022 ANNU OPERA TING AND FINANCIAL PLAN
This Annual Financial and Operating Plan (Annual Operating Plan), is hereby made and entered
into by and between Kittitas County Sheriff s Office, hereinafter refened to as "Cooperator"
and the USDA, Forest Service, Okanogan-Wenatchee National Forest, hereinafter referred to
as the'oU.S. Forest Service," under the provisions of Cooperative Law Enforcement Agreement
#19-LE ll061700-009 executed on date of last signature. This Annual Operating Plan is made
and agreed to as of the last date signed below and is for the estimated period beginning January
1,2022 and ending December 3I,2022.
Previous Year Carry-over: $7,700.00
Current 2022 Y ear Obligation: $8,407.40
Estimated CY2022 Annual Operating Plan: $16,107.40*
(*Previousyearcarry-overfundsreflectavailablefundsasofDecember03,202t. lfthereareanyoutstandingorunpaid
invoices, this amount and total amount may not be accurate. It is the responsibilit-v of the Cooperator to knorThe ,oirect
amount ofprevious year carry-over and totalfunds available. Carry-overfunds may be used to payfor calendar year 2022
expenditwes.)
I. GENERAL:
A. The following individuals shall be the designated and alternate representative(s) of each
PartY, so designated to make or receive requests for special enforcement activities.
Principal Cooperator Contacts:
Cooperator Program Contact Cooperator Administrative Contact
Clay Myers, Sheriff
Kittitas County SherifPs Office
307 W. Umptanum Road
Ellensburg, WA 98926
Telephone : (509) 962-7 525
FAX: (509) 962-7599
Email : slay.myers@co.kittitas.wa. us
Kim Dawson, Administration Assistant
Kittitas County Sheriffs Offrce
307 W. Umptanum Road
Ellensburg, WA 98926
Telephone: (509) 962-7 A89
Email : kim.dawsonfirc-o.kittitas. wa. us
Page I of8 (Rev. 12-13)
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USDA. Forest Service
U.S. Forest Service
Program Manager Contact
U.S, Forest Service
Grants and Agreement Contact
Laurence Olson, Patrol Captain
Okanogan-Wenatchee National Forest
215 Melody Lane
Wenatchee, WA 98801
Telephone: (509) 664-9236
FAX: (s09) 664-9290
Email : laurence. olson@.usda. gov
Kelly Underwood
Okanogan-Wenatchee National
Forest 215 Melody Lane
Wenatchee, WA 98801
Telephone: (509) 664-9393
FAX: (509) 664-9281
Email : kelly.underwood@usda. gov
Princinal U.S. Forest Service Contacts:
U.S. Forest Serryice
Administrative Contact
Shirley Tutino
Okanogan-Wenatchee National
Forest 215 Melody Lane
Wenatchee, WA 98801
Telephone: (509) 664-9324
FAX: (509) 664-9290
Email shirl ev. tutinq(@usda. go v
B. Reimbursement for all types of enforcement activities shall be at the following rates
unless specifically stated otherwise:
wages at the prevailing rate of $ 66.00/hour plus fringe benefits for the
individual officer at the rate of $99.00 /hour
Overtime rate as needed for additional support up to $99.00/hour, per
prior approval. Reimbursement will be based on actual expenses.
IL PATROL ACTIVITIES:
A. Time schedules for patrols will be flexible to allow for emergencies, other priorities, and
day-to-day needs of both Cooperator and the U.S. Forest Service. Ample time will be spent in
each area to make residents and visitors aware that law enforcement officers are in the
vicinity.
B. Cooperator will assign a uniformed Officer(s) in a marked vehicle to provide investigative
patrols and enforcement of State and/or County Statutes for the protection of the National
Forest visitors and their property on the Cle Elum Ranger District between January 1,2022
Page2 of8 (Rev. 12-13)
oMB 0596-0217
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USDA. Forest Service
and December 31, 2022, provide approximately 20 hours per week. The area of patrols will
vary. A minimum of 12 patrol hours should occur during the afternoon and evening hours
The Cooperator has the authority to request adjustment of the patrol hours when unforeseen
circumstances or emergency situations occur. Any changes to the schedule of services
requested may be made with prior approval of the U.S. Forest Service representative. Patrols
will be conducted in the following manner:
1. Patrol Areas:
Proactive criminal patrol on Forest roads, campgrounds, developed sites, dispersed
camping areas, and trailheads.
Coverage will be provided throughout the District at varied times of both day and
night, visible to the public with no set pattern. During the summer season, weekly
emphasis patrols should occur between the hours of 8:00 p.m. and l2:00 a.m.
midnight. The objective is to provide security, public safety, and order for Forest
visitors and to establish a visible presence to discourage vandalism, theft,
harassment, disorderly conduct, unreasonable noise and other unacceptable
behavior in the campgrounds and other high-use recreation sites.
2. Forest User Contacts:
Patrols should include personal contacts with the public as opportunities occur. It
should include campers, hunters, fishermen, frewood cutters, ORV/ATV operators
and other recreationists.
3. Cooperator:
The Cooperator shall maintain regular communication, schedule coordination, and
collaboration with Forest Service Law Enforcement Officers. The Cooperator
should periodically attend Cle Elum Ranger District meetings and gather and
disseminate information to forest users regarding fire restrictions, forest products,
or other information helpful to the visiting public. Radio communication with U.S.
Forest Service employees on Forest Service frequencies is encouraged.
Total reimbursement for this category shall not exceed the amount of, $161107.40.
ilI. SPECIAL ENFORCEMENT SITUATIONS:
A. Special Enforcement Situations include but are not limited to: Fire Emergencies, Drug
Enforcement, and certain Group Gatherings.
B. Funds available for special enforcement situations vary greatly from year to year and
must be specifically requested and approved prior to any reimbursement being
authorized. Requests for funds should be made to the U.S. Forest Service designated
Page 3 of8 (Rev. l2-13)
oMB 0596-02 17
FS- l s00-8A
USDA. Forest Service
representative listed in ltem I-A of this Annual Operating Plan. The designated
representative will then notifo the Cooperator, whether funds will be authorized for
reimbursement. If funds are authorized, the parties will then jointly prepare a revised
Annual Operating Plan.
l. Drug Enforcement: This will be handled on a case-by-case basis. The request will
normally come from the Patrol Captain; however, it may come from the Special
Agent in Charge or their designated representative. Reimbursement shall be made
at the rates specified in Section I-8. Deputies assigned to the incident will
coordinate all their activities with the designated officer in charge of the incident.
2. Fire Emergency: Dwing emergency fire suppression situations and upon request
by the Forest Service pursuant to an incident resource order, the Cooperator agrees
to provide special services beyond those provided under Section II-A, within the
Cooperator's resource capabilities, for the enforcement of State and local laws
related to the protection of persons and their property. The Cooperator will be
compensated at the rate specified in Section I-B; the U.S. Forest Service will
specify times and schedules. Upon concurrence of the local patrol Captain or their
designated representative, an official from the Incident Management Team
managing the incident, Cooperator personnel assigned to an incident where meals
are provided will be entitled to such meals.
3. Group Gatherings: This includes but is not limited to situations which are
normally unanticipated, or which typically include very short notices, large group
gatherings such as rock concerts, demonstrations, and organizationrendezvous.
Upon authorization by a U.S. Forest Service representative listed in Section I-A for
requested services of this nature, reimbursement shall be made at the rates
specified in Section I-B. Deputies assigned to this type of incident will normally
coordinate their activities with the designated officer in charge of the incident.
IV. BILLING FREQUENCY:
See Cooperative Lmu Enforcement Agreement Provisions II-H and III-Bfor additional
information.
A. The Cooperator will submit invoices for reimbursement of services provided under
Sections II and III of this Operating Plan, on a quarterly basis. The statement will be in
sufficient detail to allow the U.S. Forest Service to veriff that expenditures are
authorized. Invoices shall be printed on the County's department letterhead and shall
include the following:
Page 4 of8 (Rev. l2-13)
oMB 0596-0217
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USDA. Forest Service
l. Agreement number
2. Date of Invoice
3. Actual dates of service (MIWDD/YY to MIWDD/yy)
4. Description of services and corresponding rate
5. Areas patrolled and miles travelled on NFS lands
6. Copies of completed Daily Activity Reports
The invoice shall be sent to ASC for payment to the following address:
USDA Forest Service
Albuquerque Service Center
Payments-Grants and Agreements
101 B Sun Ave NE
Albuquerque, NM 87109
EMAIL: SM.FS.asc ga@usda.gov (prefened)
Invoices may also be faxed to:
l-87',1-687-4894
FAX coversheet should be addressed to:
USDA Forest Seruice
ASC-Payments-Grants and Agreements
The statement should also be sent to the following address:
USFS Law Enforcement & Investigations
ATTN: Shirley Tutino, Program Assistant
Okanogan-Wenatchee National Forest
215 Melody Lane
Wenatchee, WA 98801
EMAIL: shirley.tutino@usda. gov
B. Forreimbursement of servicesprovidedunder SectionsIII.B. landIILB.3ofthis
operating PIan, billing instructions will be specified as above in IV. A.
C. For reimbursement of Fire Emergency services provided under Section III. B. 2 of
this agreement, the following billing procedure will be used:
l. Rates: The rates of reimbursement for fire emergencies are specified in Section
I. Where seasonal and/or reserves are used and acfual expenses are less than the
stated rate, actual expenses will be billed and reimbursed. Specialized
Equipment Rates are included as Exhibit B to this Annual Operating Plan.
Page 5 of8 (Rev. 12-13)
oMB 0596-02 r7
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USDA. Forest Service
2. Fire Billing Documentation: Invoices for reimbursement of services for each
incident must include agency name, fire number, job code, invoice date, brief
description of the services provided, mileage, other authorized expenses,
amount of payment request, agfeement number, a copy of the current
operating plan and individual employee times and their agreement rate. Such
times will be documented on Crew Time Reports, shift tickets or other agreed-
upon form. other authorized expenses must be documented and approved by
an Agency Representative.
All incident shift tickets and expenses must be approved by incident management
personnel who will then prepare an Emergency Use Invoice and, upon concurence of
the Cooperator, will submit the invoice for payment to the Albuquerque Service
center, Incident Finance, along with a copy of the current operating plan.
Original documentation will be maintained by the U.S. Forest Service in the
appropriate fire documentation files or appropriate incident management
personnel; the Cooperator will maintain copies of all such documentation.
**!t The following is required for invoicing expenditures incurred during a
reimbursable mutual aid request.
BILLING PACKAGE: The supporting parry shall submit a bill within 120 days
from date of the incident. Billing must include the following information and
documentation:
Invoice showing the following required elementso Invoice or bill number.
o Invoice Date
o County Law Enforcement name, address, phone number, and agency
financial contact.
r Agteement Number.
o Unique Resource Order Number (shown on Resource Order)o Fire financial accounting code number (shown on Resource order)o Inclusive dates.r Name of incident, incident number, and location of incident.o Itemization of costs to support the billing with adequate documentation
attached to show the type of resource used, identiffing number, name of
operators and positions held, cost per unit and total cost.o copy of the Resource order from NEWICC (colville) or cwICC (oka-
Wen)
. Original pages of signed Emergency Equipment Shift Tickets
Page 6 of8 (Rev. l2-13)
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USDA. Forest Service
Adequate documentation is defined as: copies of resource orders, transaction statements
(or equivalent), approved emergency equipment shift tickets, or crew fire time reports to
support all billings to the U.S. Forest Service. The invoice with original signature and
supporting documentation are to be submitted by the Fire District to the tocal U.S. Forest
Service approving official:
Laurence Olson, Patrol Captain
Okanogan-Wenatchee National Forest
215 Melody Lane
Wenatchee, WA 98801
Tel: 509-664-9236
FAX: 509-664-9283
Email : laurence.olson@usda. gov
3. For each incident, each piece of equipment provided by the County shall have a
separate Emergency Equipment shift Ticket (oF-297) prepared showing
compensable time for one operation period. The County and the U.S. Forest
Official responsible for directing the work of the equipment is responsible to see
the shift tickets are completed. Any known defects or damage to equipment going
on or off shift must be documented in the "Remarks" section. Shift Tickets must be
signed by the responsible Fire line supervisor overseeing the resource.
D. The following is a breakdown of the total estimated costs associated with this Annual
Operating Plan.
Categorry Estimated Costs Not to Exceed bv o/o
Patrol Activities $16,107.40 N/A
Fire support As Needed N/A
Total $16,107.40 N/A
E. Any remaining funding in this Annual Operating Plan may be carried forward to the next
calendar year and will be available to spend through the term of the Cooperative Law
Enforcement Agreement, or de-obligated at the request of the U.S. Forest Service. See
Cooperative Law Enforcement Agreement Provision IV-C.
Page 7 of I (Rev. l2-13)
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USDA. Forest Service
Buden Statement
Accotdiry to lhe Papenvork Reduction Act of 1 995, an agency may not conduct or sponsor, and a person is not required lo respond to a collection of information
unless it dbplays a valid OMB conhol number. The valid OMB control number for lhis information collection is 0596{217. ihe time rEuked to complete this
information collection is estimated lo average 3 hous per response, including the time for reviewing instructions, searchirg exisling data sources, galhering and
maintaining the data needed, and completing and reviewing tlE collection of informalion.
The U.S. Department of Agriculture (USDA) prohibits discrimination in all its programs and activities on the basis of race, color, national origin, 4e, disability, and
part of an individual's income is derived from any puuic assistance. (Not all prohibiled bases apply to all programs.) Persons with disabilities who require
altemative means for communication of pr0gram information (Braille, larye print, audiolape, etc.) should contact USDA'S TARGET Center at 202-720-2600 (vbice
and TDD).
To file a complaint of discriminalion, write USDA, Direclor, Office of Civil Rights, 1400 lndependence Avenue, SW, Washinglon, DC 20250-9410 or cail toil fiee
(866) 632-9992 (voice). TDD usen can contact USDA through local relay oi the Federal retay at (800) 877{339 (TDD) or iOOOI lzz*olz (rctay voice). USdl
is an equal oppodunity provider and employer.
Page 8 of8 (Rev. l2-13)
2422 Annual Operating Plan (Exhibit B)
1 g-LE-1 1 061 700-009 Kittitas
Marine Vessel Operating Costs
Specialized Equipment Rates
MarinelWTRLR-1909 Gost Quantity Rate Total
2019 CUSTOM WELD COBRA 22'
VIN#WFEO414BE919
Base Hourly= $82.75/OT Hourly= $113.75
Deputies-Reg Time $61.00 1 Hourly $61.00
Deputies-OT $92.00 1 Hourly $e2.00
Maintenance & Other Costs $10.00 1 Hourlv $10.00
lnsurance $11.75 1 Hourly $11.75
TotalHourlv $See Ahve
PLUS FUEL COSTS
Marine 2 WTRLR- 0613 Cost Quantity Rate Total
2OO7 ROGUE SCRAMBLER VIN# URGO1451H6O7 Base Hourly= $73.99/OT Hourly= $104.99
Deputies-Req Time $61.00 ,|Hourly $61.00
Deputies-OT $92.00 1 Hourly $92.00
Maintenance & Other Costs $10.00 1 Hourly s10.00
lnsurance $2.99 1 Hourly $2.99
TotalHourly $See Ahve
PLUS FUEL COSTS
Marine 3WTRLR - 1009 Cost Quantity Rate Total
2O1O EMERSON JETBOAT
vtN# EBW-PD1 8001 51 201 0
Base Hourly= $74.43/OT Hourly= S105.43
Deputies-Reg Time $61.00 1 Hourly $61.00
Deputies-OT $92.00 I Hourly $92.00
Maintenance & Other Costs $10.00 1 Hourly $10.00
lnsurance $3.43 1 Hourly $3.43
TotalHourly $See Ahve
PLUS FUEL COSTS
SEADOOS WTRLRS Cost Quantity Rate Total
(2) 2014 00023EG00 PersonalWatercraft dtrlrs Base Hourly= $72.151QT Hourly= $103.15
Deputies-Reg Time $61.00 1 Hourly $61.00
Deputies-OT $92.00 1 Hourly $e2,00
Maintenance & Other Costs $10.00 1 Hourlv $10.00
lnsurance $1.51 1 Hourly $1.sl
Total Hourlv $See Above
PLUS FUEL COSTS
For all Rentals:
ln the event of a bona fide emergency, the Sheriff may alter the
assigned work shifts by giving as prompt as possible notification to
the affected employees. Said employees shall not receive overtime
for working said rescheduled work shift. The sheriff shall not
reschedule assigned work shifts for purposes of avoiding payment of
overtimes, per compliance with the Collective Bargaining Agreement.
Other components of the hourly rate will be charged on actual usage.
Any portion of an hour used will be rounded up to the nearest
qua rter-hour i ncrement.