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Home My WebLink AboutAmendment 1- HH-CIP- FEAmendment No.1 to GontractHH-2020 -002- HopeSource- Clp between HopeSource Kittitas County May 15, 2020- December 31,2020 The Contract HH-2020 -002- HopeSource- CIP HopeSource and Kittitas County, is hereby amended to update the timeframe for completion (Attachment "A"): . Change the termination date of work done from December 31st, 2020 to December 31s1,2021 All other terms and conditions of the agreement remain in full force and effect. lN WTNESS WHEREOF, the parties have executed this Agreement this 4W aely otlrfirrulttt/\f ,2021.0- HOPESOURCE Signature of Signatory Print Name of Signatory APPROVED KITTITAS COUNW HINGTON Chairman hairman Commissioner lllllll CO-l n "lulie Kjorsvik {Vanay Buchholz Contract HH-2020 -002- HopeSource- Clp Amendment No.1 Page 1 Contractor Address: HopeSource 700 E. Mountain View Ave Suite 501 Ellensburg, WA 98926 Project Gontact: Craig Kelly HopeSource Clerk of the Board Gounty's Address: Kittitas County 205 West 5th Avenue, Suite 108 Ellensburg, WA 98926 Project Gontact: Cory Wright, County Commissioner Judy Pless, Budget and Finance Manager Contract HH-2020 -002- HopeSource- Clp Amendment No.1 Page 2 LLt a tvpv v$rvv vlr HOMELESS HOUSING PROGRAM GRANT AGREEMENT This Homeless f1ousing Program Grant Agreement ("Agreement") is entered into between KIT]-ITAS COLTNTY, a political subdivision of the State of Washington (the "County"), and HOPESOURCE, a Washington non-profit corporation ("Recipient") for the Addison Program. ARTICLE I - PURPOSE AND TERM Section l.l Purpose: The purpose of this Agreement is to distribute homeless housing surcharge funds awarded pursuant to the applicable provisions of RCW 36.22.179-1791. Section 1.2 Term: 'l'his Agreement shall take effect May 15, 202A and terminate on Decembcr 31't, 2020. ARTICLE TI - GRANT AMOUNT, USE AND BUDGET Section 2.1 Grant Amount: The Recipient is awarded a total of up to three hundred thirty two thousand, eight hundred and sixteen dollars ($332,816.00) (the "Grant Award") to be administered as follows as Grant Award HH-202a - a02- HopeSource-Clp. Section 2.2 Use ol-Gran!. The Recipient shall use the Grant Award solely for thc purposes and in the manner described in Exhibit A - Attached Application, which is incorporated by this reference. Adjustments to Proposed Project Timclines rnay be requested of the Committee in writing and the Committee may recommend adjustments to the Board ol Kittitas County Commissioners. 'fhese recommendations may be granted or denied at the discretion of the Board of Kittitas County Commissioners. Section 2.3 Budggl 'fhe Grant Award shall be expended by the Recipient as set forth in Exhibit A. Adjustments to Proposed Project Budgets may be requested of the Committee in writing and the Committee may recommend adjustments to the Board of Kittitas County Commissioners. These recommendations may be granted or denied at the discretion o f the Board of Kittitas County Commissioners. These recommendations may be granted or denied at the discretion of the Board of Countv Commissioners. ARTICLE III - DISBURSEMENTS Section 3.1 Disbursement of Grant Award Fugds. Not more frequently than once a month, the Recipient may request disbursement from the Grant Award, Each disbursement request must be made by the Recipient submitting to the County at the address specified in Section 5.2 a properly completed Reimbursement Request form. The request must identifu thc work performed and be based on billings, supported by detailed invoices and other appropriate llomeless Housing Grant Agreement Revised l2l20l9 Page I of l0 dctailed docutnentation of costs actually incurred, unless further documentation is requested by the Committee, the Kittitas County Auditor's Office, or the BOCC. The Recipient witt UL subject to periodic on-site audits to ensure that satisfactory supporting documentation of all allowable costs and expenses are being kept. Within 30 days of its reciipt of the request and satisfactory supporting documentation, and subject to the other terms and conditions contained in this Agreement, the County shall pay the amount of the invoice to the Recipient at the address specified in Section 5.2. Section 3.2 Grant Award a a o I a a I a a Advance Disbursement. The Recipient may request disbursement from the in advance of actual expenditure only for the following: rental and furnishing of dwelling units fior the use of homeless persons; costs of developing affordable housing for homeless persons, and services for formerly homeless individuals and families residing in transitional housing or permanent housing and still at risk of homelessness; operating subsidies for transitional housing or permanent housing serving formerly homeless families or individuals; ssrvices to prevent homelessness, such as emergency eviction prevention programs including tcmporary rental subsidies to prevent homelessness; temporary services to assist persons leaving state institutions and other state programs to prevent them from becoming or remaining homeless; outreach services lor homeless individuals and families; development and management of local homeless plans including homeless census data collection, identification of goals, performance measures, strategies, and costs of evaluation of progress towards established goals; rental vouchers payable to landlords for persons who are homeless or below thirty pcrcent of the median income or in immcdiate danger of becoming homeless; and other activities to reduce and prevent homelessness as identified for funding in the local plan; and Section 3.3 Disburscment Limitations. In no event will the County ever be required to disbursc funds in excess of the Grant Award. in addition, unless expressly provided oiherwise in this Agreement: (a) no disbursements will be made in advance of costs or expenses being incurred; and (b) no costs or expenses incurred by the Recipient prior to the effective date o1 this Agreement, or after its termination, are eligible for reimbursement. Section 3.4 Disbursement Withput Pre"iudice. Any disburscment made by the County to the Recipient shall be without prejudice to thc County's rights later to challenge the propiiety of the Recipient's claimed costs or expenses. Section 3.5 Withholding Disbursements. If the Recipient fails to perform any obligation under this Agreement and the faiiure has not been cured within 10 days following oial or *itt"tt Homclcss Housing Grant Agreement Revised lA2A19 Page 2 of 10 I Lt ^ kvav vvL . rvyvvvqtww-vrr notice frorn the County or the Committee, the County may, without penalty and in its sole discretion and upon written notice to the Recipient, withhold all monies otherwise due thc Recipient until such failure to perform is cured. This right to withhold disbursements is in addition to all other rights and remedies the County may have available to it under this Agreement or under law. ARTICLE IV-REPORTS AND RECORDKEEPING Section 4.1 Annual Proqress ltcports. At least once a quarter, and upon request from time to time, the Recipient shall provide a report on the progress made to date on the Project, using such form and meeting such requirements as determined by the Committee (see also Ill REPORTING). Such progrcss reports shall be provided by the Recipient to the Committee and to the Kittitas County Auditor's Office at its address specified in Section 5.2. 'l'he Recipient shall also provide an annual report as specified in the grant guidelines. Section 4.2 &ecord Retention; Review. The Recipicnt shall maintain records sufficient to fully documcnt its compliance with all contractual, grant and legal requirements, for not less than six years lrom the last date of work performed or reimbursement pursuant to this agreement, whichever is later. Upon reasonable advance notice, the Recipient shall provide the County its authorized agents, and State or Federal agencies having audit authority related to this Agreement with full access to all of the Recipient's records relating to this Agreement or thc Project. The Recipient agrees to shall defend, indemnily and hold harmless the County and its appointed and electivc officers, agents and employees, from and against all loss or expense for any audit exceptions or other inegularities in its performance or recordkeeping, including but not limited to impermissible or unauthorized use of Grant Award funds. This section shall survive termination of this Agreement. ARTICLE V - CONTRACT ADMINISTRATION AND NOTICES Section 5.1 Personnel. The Recipient will secure at its own oxpense all labor and materials required to perform any work in connection with the Project. The Recipient shall be responsible for all applicable payroll, labor and industries premiums, and taxes. All employees and subcontractors of the Recipicnt shall be covered by Industrial Insurance in full compliance with title 5l of the Revised Code of Washington (',RCW"). Section 5.2 Contract Representatives. The parties' designated representatives shall be responsible for the administration of this Agreement and for receiving notices given in connection with this Agreement. The following are designated as the representatives of the parties. FOR TI-IE COUNTY: Judy Pless, Budget & Finance Manager County Auditor's Office 205 West 5th - Suite 105 Ellensburg WA 98926 Homeless Housing Grant Agreement Revised l2/2O19 Page 3 of l0 n fr- Lv.v - u uz-.r-lupgL)U uI uti-\-rr 509-962-75A2 j udy.pless@co.kittitas.wa. us FOR THE RECIPTENT:Craig Kelly 700 E. Mountain View Ave. Suite 501 Ellensburg, WA 98926 s09-92s-1448 ckelly@bopesource.us A pa$ rnay change its designated representative or address by providing written notice to the other party. Section 5.3 Notices. Any notice requircd or permitted to be made under this Agreement may be given personally, by facsimile, or by first-class, registered or certified mail. A notice personally delivered to the other party is deemed given upon proper delivery. A notice sent by first-class, registered or certified mail is dcemed given three days alter mailing, if properly addressed and having proper postage. Notices delivered by facsimile shall bc dcemed to have been given on the date of transmission if received during the recipient's business day or, if not, on the recipient's next business day. E-mail addresses, if listed in this Agreement, are provided only for convenience and not for notice purposcs. ARTICLE VI - INSURANCE Section 6.1 Prolessional Legal Liability. The Recipient will maintain professional legal liability or professional errors and omissions coverage appropriate to the Recipient's profession. The coverage will have a limit of not less than One Million Dollars ($1 million) per occurrence. The coverage will apply to liability for a professional error, act or omission arising out of the Recipient's services under the Agreement. The coverage will not exclude bodily injury or property damage. The coverage will not exclude hazards related to the work rendered as part of the Agreement or within the scope of the Recipient's services under the Agreement, including testing, monitoring, measuring operations or laboratory analysis where such services are rendered under the Agreement, Section 6.2 lVorkers' Compensati.qn and Employer Liability. The Recipient will maintain workers' compensation insurance as required by Title 5l RCW, and will provide evidence of coverage to the BOCC. If the Contract is for over $50,000, then the Recipient will also maintain employer liability coverage with a limit of not less than One Million Dollars ($l million). The Recipient will request that the Washington State Department of Labor and Industries, Workers Compensation Representative, send written verihcation to the County that the Recipient is currently paying workers'compensation. Section 6.3 Commercial General Lia.bility. The Recipient will maintain commercial general liability coverage for bodily injury, personal irjury and property damage, subject to a limit of Homeless Housing Grant Agreement Revised l2l2}19 Page 4 of 10 rt r1.- zv Lv-vuz-11upg JU urge-t-lr not less than One Million Dollars ($l million) per occurrence. The general aggregate limit will apply separately to the Contract and be no less than Two Million Dollars ($2 million). The Recipient will provide commercial general liability coverage that does not exclude any activity to be performed in fulfillment of thc Agreement. Specialized forms specific to the industry of the Recipient will be deemed equivalent, provided coverage is no more restrictive than would be provided under a standard commercial general liability policy, including contractual liability coverage. Secfion 6.4 Miscellaneous Insurance Provisions. A. 'the Recipient will place insurancc with insurers licensed to do business in the State of Washington and having A.M. Best Company ratings of no less than A-VII, with the exception that excess and umbrella coverage used lo meet the requirements for limits of liability or gaps in coverage need not be placed with insurers or re-insurers licensed in the State of Washington. B. 'l-he insurance limits established by this section are not intended to indicate the Recipient's exposurs, nor are they limitations on the Recipient's indcmnification duties. This section shall survive termination of this Agreement. C. The policy shall be endorsed and the certificate shall refiect that the County, its officers, officials, employees, agents and representatives, are an additional insured with respect to activities under the contract, and the policy will contain no special limitations on the scope of protection aflorded to the County, its officers, officials, employees, agcnts and representatives as an additional insured. D. The certificate will, at a minimum, list limits of liability and coverage. The Reoipient will furnish the County with properly executed certificates of insurance or a signed policy endorsement, including the additional-insured provision, which will clearly evidence all insurance required in this Section, before work under this Agreemcnt shall commence, but no later than Ten (10) days after the effective date of this Agreement. Acceptable forms of evidence are the endorsement pages of the policy showing the County as an additional insured. E. The Recipient will maintain all required policies in force from the time services commence until services are completed. The Recipient will provide a current or updated copy of all insurance policies specified in the Agreement upon the request of the County. Certificates, policies and endorsements scheduled to expire before completion of services will be renewed before expiration. The certificate will provide that the underlying insurance contract may not be canceled, or allowcd to expire, except on 30-days' prior written notice to the County. Any certificate or endorsement limiting or negating the insurer's obligation to notify the County of cancellation or changes must be amended so as not to negate the intent of this provision. Written notice of cancellation or change must be delivered to the Counly as set forth in Homeless Housing Grant Agreement Revised 1212019 Page 5 of l0 11 r t- av av'vvz-r rups!)Uut ut'-\,r r Sections 5,2 and 5.3. F. If the Recipient's liability coverage is written as a claims-made policy, then the Recipient must evidence the purchase of an extended-reporting period or "tail" eoverage for a three-year period alter completion of the services. G. The Recipient's liability insurance provisions shall be primary and shall be non- contributing with any other insurance maintained by Kittitas County with respect to any insurance or self-insurance programs covering the County, its elected and appointed officers, officials, employees, agents and representatives. H. Any failure to comply with reporting provisions of the policies will not affect coverage provided to the County, its officers, officials, employees, agents or representatives. The Recipicnt's insurance will apply separately to cach insured against whom claim is made or suit is brought, subject to the limits of the insurer's liability. The Recipient will include all subcontractors as insurers under its policies or will furnish separate cerlificates and endorsements for each subcontractor. All coverage for subcontractors will be subject to all of the requirements stated in these provisions. ARTICLE VII * INDEMNIF'ICATION Section 7.1 Indemnification. To the fullest extent permitted by law, the Recipient shall indemnify, defend and hold harmless the County, the Committee and the BOCC, and all County officials, officers, employees, agents and each of thcm, from and against all claims in any way resulting from or arising out of the performance of this Agrecment, whether such claims arise from the actual or alleged acts, errors or omissions of the Recipient, its subcontractors, third parties, the County, the Committee or the BOCC, or anyone directly or indirectly cmployed or supervised by any of them or anyone for whose acts, errors or omissions any of them may be liable. "Claim" means any loss, claim, suit, action, liability, damage or expense of any kind or nature whatsoever, including but not limited to attorneys' fees and costs, attributable to personal or bodily injury, sickness, disease or death, or to injury to or destruction of property, including the loss of use resulting therefrom. Section 7.2 Recipient's Duty toJndemnify. 'Ihe Recipient's duty to indemnify, defend and hold harmlcss includes but is not limited to claims by the Recipients or any subcontraotor's officers, employees or agents. The Recipient's duty, however, does not extend to claims arising from thc sole negligence or willful misconduct of the County, the Committee or the BOCC, or of thc officials, officers, employees, agents or representatives of the County, the Committee or the BOCC. Section 7.3 Waiver of RCW'fitle 5l [mmunitv" Solely for purposes of this indemnification Homeless Housing Grant Agreement Revised l2DAlg I Page 6 of l0 L t L L--W LW - V V4-r rvPwuvur vv-vrr provision, the Recipient expressly waives its immunity under 'titlc 5l RCW and acknowledges that this waiver was mutually negotiated by the parties. 'fhe Recipient's duty to indemnify, defend and hold harmless shall survive termination of this Agreement. ARTICLE VIII-NONDISCRIMINATION AND LEGAL COMPLIANCE Section 8.1 Nondiscrimination. The Recipient shall not discriminate against any employee or applicant for employment, or program participant or program participant applicant, on account of race, color, sex, religion, national origin, creed, marital status, age, Vietnam era or disabled veterans status, the presence of any sensory, mental or physical handicap, or any other basis prohibited by law with respect to any program participation, employment upgrading, demotion, transfer, recruitment or selection for training, including apprenticeships and volunteers. This prohibition does not apply, howevcr, to a religious corporation, association, educational institution or society with respect to the employment of individuals of a particular religion to perform work connected with the carrying on by such corporation, association, educational institution or socicty of its activities. Scction 8.2 Compliance with l-aws. The Recipient and its officials, officers, ernployees, agents and subcontractors shall comply with all applicable federal, state and local laws, rcgulations, rules and policies. The County, the Committee and the BOCC shall have no obligation to ensure such compliance. ARTICLE IX - TERMINATION Section 9.1 'fennination for Loss of Fundins. The Courty shall have the right to terminate this Agreement at wry time after providing written notice consistent with sections 5.2 and 5.3 of this agreement if the funds relied upon fur the Grant Award are terminated, suspended or otherwise lost or impaired in whole or in part. Section 9.2 Termination for Convenience. Either party may terminate this Agreement for convenience upon giving the other party at least 30 days' advance wfitten notice. In that event, the Recipient will be entitled to payment only for those expenses and costs reasonably and actually incurred prior to the effective datc of the termination. Section 9.3 Termination for Default. If either party defaults in its performance under this Agreement, the nondefaulting party may give the defaulting party written notice that it has 30 days in which to cure the default. If the default is not cured within 30 days of notice, the nondefaulting pafty may terminate the contract. In the event of such a tcrmination, the nondefaulting parfy shall have all rights and remedies available to it under law. ARTICLE X _ MISCELLAIIEOUS Homeless Housing Crant Agreement Revised 12/2019 Page 7 of 10 L LL L-Lv-V-W V--t rVPVJ(J'l,llUV-\/II Section 10.1 Pennissible-Use Wananty. 'I'he Recipient warrants that its planned and actual uses ofthe Grant Award constitute permissible uses lor homeless housing surcharge funds as established by RCW 36.22.179. This section shall survive termination ofthis Agreement. Section 10.2 Organizational-status Wananty. The Recipient warrants that it is duly organized, existing and in good standing under the laws of the State of washington. Section 10.3 Relationship of Parties. 'l.his Agreement, and the parties'and the Committee's and the County's activities under it, shall not be construed as creating any kind of partnership or joint venture, nor shall it be construed as creating any kind of independent contractor, agency or employment relationship between the parties, the committee, or thc county. Section 10.4 No'fhird-Party Rights. 1'his Agreement is entereri into by the parties solely for their own benefit and it creates or grants no rights olany kind in any othcr parfy. Scction 10.5 Assiqnment. The Recipient shall not assign any of its rights or delegatc any of its duties under this Agreement without the prior express written consent of the County, which may be granted or refused in the County's sole discretion. Section 10.6 Choice of Law: Venue: Jurisdicliolr. This Agreement shall be govemed by the laws ol'the State of Washington. In the event of a legal proceeding, venue shall be only in a court of competcnt jurisdiction in Kittitas County. Each party hereby consents to the personal jurisdiction of the courts of the State of Washington, Corurty of Kittitas. This section shall swvive the termination of this Agreement. Section 10.7 Waiver. No term or condition of this Agreement shall be deemed waived unless such waiver is expressly agreed to in writing by the party granting the waiver. In addition, waiver of any breach of this Agreement shall not be deemed a waiver of any prior or subsequent breach. Section 10.8 Amendment. This Agreement can be amended only by a writing executed by the parties. Section 1"0.9 Entire Asreement. The parties acknowledge that this Agreement is the complete expression of their agreement regarding the subject matter of this Agreement. Any oral or written representations or understandings not incorporated into this Agreement are specifically excluded. Section 10.10 Hgdt-Ugs. The headings in this Agreement are for convenience only and shall not be deemed to affect the meaning of its provisions. Section 10.11 Severability. If any provision of this Agreement is held by a court of competent jurisdiction to be invalid, such invalidity shall not affect the validity of the remaining provisions that can be given effect without the invalid provision, provided that the underlying intent of Homeless Housing Grant Agreement Revised l2l2Al9 Page 8 of l0 11 t7.- Lv LlJ-lJ\lZ-nUpgoU Ur Uv-\-rr the parties can still be given effect. Section 10.12 Signature Authority. Each person signing this Agreement on behalf of a party warrants that he or she has full authority to sign this Agreement on that party's behalf. Section 10.13 Counterparts. This Agrecment may be executed in counterparts, each of which shall be deemed an original and all of which together shall be deemed one agreement. Each counterpart may be executed and delivered by facsimile to the other party. Section 10.14 Exhibits. The following exhibits are incorporated into this Agreement by reference: (a) Exhibit A - Attached Application. BOARD OF CO MTSSIONERS \!ttilll l'l CO INGTON \t-z oo A illl tssloner APPROVED AS "fO FORM: Douglas R. Mitchell, Deputy Prosecuting AttorneyI Clerk of the Board- Julie Kjorsvik f Deputy Clerk of the Board- Mandy Buchholz ts Dttut) Clrvf el tYrt 0cavd i, - RECIPIENT:?drq. By: (Print Name) Title: 0-@ DA'IE: l-lomeless Housing Grant Agreement Revissd l2l2AW h.,n Page 9 of 10 LLL L--V-V-V V!-r avllvUVUrWW-Vtt STATEMENT OF'WORK AND BUDGET. SEE ATTACHED APPLICATION REGARDING THE SENIOR SUPPORT AND ADVOCACY PROGRAM REPORTING For each Bi-Annual Report, the agency will use the standardized reporting form developed by the Homeless and Affordable Housing Committee. Quarterly Reports are due on or before the l5th day of each April, July, October and the following January of each year of this Grant Agreement starting on April 15,2020, with the final report due on or before January lS, Z0ZS. Reports shall reflect the data compiled and provided in compliance with section 3.1. Please send an electronic copy of each report to: Kittitas county Homeless and Affordable Housing comrnittee Taylor Crouch, Kittitas County Board of Commissioners office Kittitas County Auditor's Office, Judy pless *Reporting requirements may be amended by the Committee so that appropriate data can be gathered. Homeless Housing Grant Agreement Revised l2l20l9 Page l0 of 10 vl\l"rts. r L0prrn V$ftp Vv\urs Homelessness and Affordable Housing Funds 2020 Notice of Funds Available Application Form ^*Fields outlined in red are reqLlired*n PROJECT INFORMATION Project Title: Addison place Project Site Name{sl: Addison place Project Site Address(sl: 295 S. pearl Street, Ellensburg, WA 9g926 Which fund source is this proposal for? (select one, see Section 1 of the NOFA for details) C efforOabte Housing Funds $ nometess and Housing Assistance Funds Total Project costs (including other funding ond resources): $g25,632.00 Total Amount Requested (from Kittttos Caunty Homeless Housing and Assistance or Alfordable Housins fundsl: 9332 , g 1 6.00 Time Frame for Utilization of Requested Funds: ThrOUgh 12t3112020 City, Town or Unincorporated Area to be served: Ellensburg, WA APPUCANT TNFORMATTON Name of Applicant Organization: JJgpgSOUfCe Mailing Address: 700 E Mountain View Ave Suite S01 City,state, zip: EllenSbUrg, WA 9g926 Phone: 509-g2S_1449 Fax: 509-925-12A4 Email Address: Skgrindle@hOpesource. uS Webslte: WWW. hOpeSOUrCe. US Federal Tax ldentlflcation Number: 91 -O81 4544 Type of Organization: Government Non-Profit For-Profit Loca I housing authority Tribe PROJECTCONTACTS Name of Organlzatlon Director: SUSan Gfindle Phone: 509-925-1448 Emaih skgrindle Prolect Contact Name: Craig Kelly ritle: Director of Affordable Housing Phone: 509-925-1448 Email Address: skglly@hopeSource. us Fiscal Contact Name: Ariam MehtSentU Phone: 509-925-1448 Email Address: gmgfttsentu@hopesource.us AUTHORtZATtOT{ Acceptance of thls application may be subject to subsequent compliance reviewr, includlng a review of the latest audit of flnanclal statement. Preparation of an appllcation does not guarantee that applicants wlll reseive funds. By signing this grant application form the underslgned cerflfles that all Informatlon ls accurate to the best of hislher knowledge. Signature of Authorized Representative de-+l>a Date 3 PROPOSAT DETAILS 1, Applicant Profile and Qualifications: Tell us about your organization including the purpose of your work, your goals, any history, and experience working in homeless and/or affordable housing services, experience managing public funds, and anything else that describes the organization's qualifications. (250 words max.) The purpose of HopeSource is to proted those who cannot protect themselves and to encourage those who can. Our goals are to end homelessness in our community and to support people in building self-sufficient lives. HopeSource has a 50-year history as a private, non-profit community action agency operating in a rural environment, making a difference through programs that stabilize households in crisis including housing, nurition, energy assistance, home weatherization, transportation, rental assistance, and youth recreation assistance. HopeSource serves as the Continuum of Care lead for Kittitas County, operates the Coordinated Entry system for Kittitas County, conducts the annual Point-ln-Time count, completes the Community Needs Assessment, operates the only homeless shelter in the county, built 26 units of new affordable housing in Cle Elum, kept 167 units of affordable housing units from going market rate. HopeSource case managers are trained in trauma-informed care, motivational interviewing, WSCAP family development, home health worker, mental health first aid, and family stability planning. HopeSource oversees administration of 45 federal, state and local contracts including; Consolidated Homeless Grant, Housing and Essential Needs, Supportive Services for Veteran Families, McKinney-Vento, HUD, Rural Development, Housing Trust Fund, Housing Finance Commission, Youth Homelessness Demonstration Program, and private funding from the ROE Foundation, Mercer Creek Church, the Shoemaker Foundation, and the Suncadia Associate Fund, 4 Proiect Description Summary: Provide a brief summary the project being proposed and a general description of how it will address homelessness or affordable housing in Kittitas County. Be sure and indicate whether the proposal is intended to provide direct client services or construction, maintenance, or improvement of housing facilities. (2S0 words max.) This proposal is for construction on a lot HopeSource purchased that currently has a single-family home in an RM zoned neighborhood, adjacent to an existing multi-family structure. The units will be dedicated to homeless households, with a preference for senior, disabled, and veteran households. Our intentaon is to demotish the existing structure and put in 5 one-bedroom units in one structure. The design and placements of these units will be determined by the architect we hire if the funds are awarded. We have been conditionally awarded half of the construction costs with a contingency that Kittitas County also help to fund the project. 2 C 3. County Priorities: lndicate which of the following priorities are being addressed by the proposed project, (Select all that apply and give a brief 100 word description for each selected.) [Tlqui.tty identify and engage people experiencing homelessness. Outreach and identification is accomplished through field visits to allareas and businesses where homeless individuals or families are likely to spend tirne. We track all outreach efforts on a weekly basis to assure anyone experiencing homelessness is identified and given continued opportunities to receive assistance. We work closely with the City Homeless fask force to come alongside individuals identified as homeless with high vulnerability and currently unengaged needing services. lntakes include a Vl-SPlDAT designed for each demographic we serve in order to determine each clients level of vulnerability and to develop a staLiliiy plan best suited to the needs of each client. f,ZPrioritize housing for people with the greatest needs. HopeSource's prioritization policy is Category 1 "Literally Homeless, and Category 4 "those fleeing or attempting to flee domestic violence", We either deploy the Housing First method of stabilization homeless households or where appropriate, employ diversion and reunification to help the client identify alternative, safe housing placement and by connecting them to their own support systems and natural resources. V operate an effective and efficient homeless crisis response system that swiftly rnoves people into stable permanent housing. The Klttitas County Continuum of Care Coordinated Entry System for homeless individuals has been created to better maximize resources available in the cornrnunity and to quickly re-house horneless individuals or prevent eviction, Using a web-based entry system that can be accessed from any computer or phone the system is positioned to deliver information to the entire housing provider network immediately in one step, avoiding the need to go "door to door" for assistance. Agencies then communlcate among themselves to determine the best choice for the applicant and toprioritize services. The client is then contacted for a full intake with the agency best suited to rneet their needs. Project the fully implemented local plans on the number of households J-7 housed and the number of households left unsheltered, assuming existingL!-r resources and state policies. This project will add an additional 5 units to the County homeless stock, a priority of Objective 4 in the recently updated homeless plan. The plan also shows an increased need for housing that targets senior, disabled, and veteran households who are rapidly being priced out of the market. This project will also serve as a template for other developers in the community to add density and housing affordability. Homeless households will be placed through Coordinated Entry, which will reduce pressure on homeless response system in the county. Fl oOUr*rs racial disparities amongst people experiencing homelessness. H-opeSource recognizes that race and economic status can significantly limit the opportunities of program participants and acknowledge the unequal impact of these factors and works to prepare program participants to overcome systemic racism in housing, education, asset building, income, employment, and access to high-quality food. lt is de expectation that employees are sensitive to all diversity within the population of persons served by the organization and the employee workforce. f,fOtf'.t information you think would be beneficialfor the Committee to know, HopeSource priorities and the priorities of the Homeless and Affordable Housing committee are strongly aligned with Governor lnslee's Reducing Poverty and tneguality 10-year plan. All of those projected to be served by this funding will have housing stabilitv plans including education and employment plans, HopeSource's Hope Univeisity provides in-person ind virtual coaching in life skills such as basic budgeting, credit and debt, smart spending, stress managernent, and healthy living to ensure they are able to maintain their independence in the long term. The HopeSource NorthStar suite works with people to strengthen oi gain work skills and behavior that will secure and sustain employment. 7 4, Partnerships: List your key community partnerships for the proposed project and what their role will be. (250 words max.) Key development partners include the City of Ellensburg, Kittitas County, and local builders. Key service providers that Hopesource regularly collaborates with in meeting the needs of vulnerable populations in our community and in this property include: Central Washington Healthcare which provides mentaI health supportive housing for individuals coming out of therapeutic treatment; WorkSource employment specialists; DSHS-SNAp and temporary financial benefits provide security as clients construct their safety net; the Social Security SOAR program that assists in moving from disability to ability; the Ministerial Association which offers spiritual counseling and assists with small essential needs; central Transit, Hopesource Dial-A-Ride, and The Apple Line which provide transportation services for the comrnunity to mitigate the expense of traveling in and outside the county; Aging and Long-Term Care and people for people which provide aging in place and support for seniors; Kittitas County Commissioners who provide funding for homeless and at-risk seniors over the age of 65; central washington Disability Resources and Elmview who provide training and disability support; FISH which offers food and social support; the Free Clinic Dental & Vision that provide access to medical treatment; Goodwill and the Methodist Clothing Bank which provide basic clothing and household needs; and the Kittitas County Health Network that encompasses all medical, mental health, and social determinants of health providers in the county. I 5' Gaps and Duplication ln Services: Descrlbe how your proposed project fills a gap in homeless and/or affordable housing services in Kittitas County. lnclude a description of how the project is or isn't a duplication of current services. (250 words max.) There is no other pending project of this type in Kittitas County, The Ellensburg Housing Needs Assessment shows a clear need or one-bedroom apartments to relieve the cost burden to seniors or disabled on a fixed income: "As of 2017, about 7O% of all households in Ellensburg have only 1 or 2 members. Yet only 28%of housing units offered are studios or l-bedroom. The lack of smaller format housing can pose a barrier to many people living alone or with a partner who do not need or cannot afford a large home." Census data shows that in the next ten years seniors in Kittitas County at or below the poverty line will increase by approximately 1000 households. Without dedicated affordable senior housing units, many of these seniors may end up homeless. This project ensures that senior, disabled, and veteran households who have limited assets are not living in unsuitable housing for lack of money, The relief of having affordable housing allows households to provide thernselves with lifesaving prescription and medical care, food, and decent basic clothing. lntended residents can maintain pride in their independence and ability to care and provide for themselves without living in fear of being without food, without basic necessary medical care, and of being homeless with nowhere to turn. s 6. Sustainability: Describe your ability, experience, and resources to implement and sustain the project during the term of the project. (250 words max.) HopeSource has owned and operated over 300 affordable housing units throughout central Washington, has developed 26 units and is in the process of developing another 49 units. All projects have maintained their affordability over the years, are fully funded, and have sufficient operatang reserves to maintain the structures and serve the populations as intended. HopeSource financial controls include adherence to Fiscal Policies supported by oMB Circular requirements and accounting practices. HopeSource is annually audited by an external account and has received 12 consecutive years of clean audits, Hope5ource uses the Abila Mlp fund accounting financial management system, which is a comprehensive, configurable solution that enables staff to make better financial decisions; execute financial management with greater precision; and better track, report, and manage finances across the entire organization. 10 7 Goals & Objectives: Use the Goals and Objectives Form below to fill in the following table with your project's goals, rneasures, strategies, and objectives. See the examples below for guidance and use as manV forms as necessary. e S1:Exa Exa #2 GOA!: lncrease number of enrolled in health insurance December 3 2020.25% Data Sourcs Number of new enrollees in health insurance Mesrulet wlll oti, lnternal tracking sheet Strategy Sl do to achievewlll Create promotional mate.ials to distrlbute to local Fartners health insurance enrollment assistance, Measurable Objectives: Promote the service with at least 5 cammunity pertners eoch quarter thraugh December 2A20. Distribute ot leost 1.0A flyers around the community by December 2020. I Stretegy f2 do towlll Offer health insurance enrollrnent assistance communlty events, at local Measurable ObJectives: Attend ot leost 2 community events per quarter in bath Upper Kittitos County ond Lawer Kittitas County through December 202A I Strategy S3 do to achlevewlll insurance enrollment assistance appolntments inOffer health the offlce. Measurable Objectives; t Schedule at leost 40 hours per manth of open wolk.in ossistonce through Oecember 2020.t Ensure staff ovoilability for st least 25 scheduled _appointments eoch month thraugh December 2A20. 6OAL; lncrease the number of trail systems avaihble to the general publlc wlthin the City of Ellensburg from 5 to7 December 2021. trvlll Ire toward Data Source Number of trail systems open to the blic and cleariy labeled Strat€gy fl do to achieqrewill public-prlvate partnersbips for funding trailEstablish construction and maintenance. Trails report Measurable Objectives: Create toilored presentotion about project by Morch 202A. Meet with ot leost 2 potential partners each quarter through June 2020. Estobtish ot least 2 primory public-private portnerships t'or a a a troils December 2020, Stratety Sl do to achlevewlll tdentify sites for new trall sysiems. Measurable Objectives; Conduct site visits with pattners of potential new sites by Mqrch 2027. ldentify pros and cons of potential new sites by )une 2021. a a a 2 new troil siles b December 2A21. Stretety fr3 do towlll Bulld new trall systems, Measurable Objectives: Creote plons for construction of new troil systems by Morch 2021. Twa new troil a a will he built December 2A21. 11 GOATS AND OBJECT|VES FORM Fill out white sections only, lncrease the number of housing units available to homeless seniors, disabled, and veterans. GOAt: Measures wlll know ete trward Data Source strategies set out below are achieved within their targeted tirnelines lnternal tracking sheet Stratga 101: {What wlll you do to achleve your goal?} Create 5 units of affordablelhomeless housing that has a preference for seniors, disabled, and veterans. Measurable Objectives; Release of City and County funds by March 2020 Strategy fl2: {What wlll you do to achleve your goal?t Permits secured and design review completed Measurable Objectlves: City approves the design and permits issues projected to be 90 days after the release of funds from the City and County Strategy [t: (What wlll you do to achleve your goal?f Measurable ObJectives: Contracts secured with local builders for completion of complex and landscaping by Decernber 2020 Construction completed *Usz lhe same u have more lhan 3 lhe sames 12 BUDGET NARRATIVE 1. Funding Utilizatlon: Describe how the funds will be used to support the proposed project, For example, will the funds be used for staff time, supplies, consultants, contractors, construction costs, direct customer services, etc.? (250 words max.) See attached spreadsheet; AttachmentA for complete use offunds. HopeSource has purchased a lot in the City of Ellensburg for $t60,000, we have conditional funds awarded to us by the City of Ellensburg contingent on these funds rounding out the project. Total development of the project will be 5825,3e2 with construction and soft costs totaling $655,362. The ask for the county will be half of construction costs, the other half support.A by the city. HopeSource will retain the debt on the purchase of the land. City and County investment will be approximate lv 5 139,000/unit. 13 2. Other Support: Describe any monetary, in-kind, donations, grants, or other types of support that will be used for the project. lnclude both guaranteed support and support that may still be uncertain. (2S0 words max.f ln the first public'private-nonprofit partnership in Kittitas County, the following partners have committed funds defined below: City of Ellensburg: $lgZ,gt0.OO county of Klttitas Homeless & Affordable Housing Funds: Sg3z,gts.oo HopeSource Bank Loan : 91G0,000.00 11 3' Sustalnablllty: Describe how this project would or wouldn't be sustained if these Homelessness Prevention and Affordable Housing funds were not available either currently or ln the future. (250 words max.) The rental income from the occupants will support operations and mortgage payments. lt is our intention to keep this project affordable for a minimum of 2O yearl ieniin! ong to households at or below 60% AMl. t5 4. Partlal Fundlng: lf this project \A/ere to receive only partial funding from this source, how would the proJect be impacted? How would the proposal be adjusted for less than the requested amount of funds? (250 words max.) lf there is only partial fundtng available, the proJect will not be able to go forward. t6 Sample Pro Forma Single Family Rentals About tltr Tool Dorcrlgoon: This sample po lorna spresdshe€t rortbooft h htgfiled lbr ns€ by devebpec of ehqile-trmtly rentet h(r/shg thd b b3{no nnsncad $6 convenllonald6bt 3nd Fed€ral srbskltQ3. not 0r'ougrtr aqully syndicafons; lhe leller rccplry morc somptnx tnatyrh" The worl(Ooo* hciUdrs sopanto worlrsho€ls hr ho *wlopmenl budgnt. openllng brtdogl nd 2$,frirar cash flow prdeclions. The fqrdn sorftsheet g a guUe to omplglflf ttreg.o lbtmr. How to Arligl tnli Documcnl: Ihb qm h provlded qrty es an example. It thb b erteptod. itne tternsshoud De.ddod, olebd of .nloftbd b cil'orm o rri potrctes sroptoccrlules of hc urei's NSP prognm. Solrcc of Documonu !$ fo lbrms ses rdrpbd fiom r rpro.dllEd cre$ed by pt$ Jon€o o(EF lnbrnUonel. Fortlone of Ur" OutOe ware adrplert iun"rc hwnee€ed bf illg Clty of oenver. ollcltlmot: Tl{3 docrrTt€ril b nol en ollldsl HUO 6crsnsrt srd lres tn !€€n rvla$,€d by HUO couneet. lt ts provld€rl for lnlbnnoltonal pupot€s only. Any bindiry agrcermnt shqrld be revlevcod by anorneys for th€ porUes-lo tho agr€om€flt end must cmform lo rbte anO-hcaln*a. lhb rrrorrsr lr prrr ol thr l€f Tohhr. Additlorut tofiL nsarreE nry !r loud rr U.S. Orgrtnrnt ol llouli'l0 ild UruIr Ondoplr|.nthgftafr6o st*frzrr Progrm Sample Pro Forma and Guide Single-Family Rental Development (rolk t I .;^rsp Sample Pro Forma Single Family Rentals Sample NSP Single-Family Rental Development Budget Project Name: Addison place Developer: Address: Uses Gosts: Gonstruction: $ 449.600 Bond Premium Construction Contingencv 1Q%$44.980 $ 491,660 Soft Gosts: Tolal Deuelopmant Cosf;$ 666,632 Sources S uppartabla Debf fsee Operattng Budget) Addltlonal Sources af Funds: NSP Soft 2nd Mortgage Owner/lnvestor Equity Other Tota I D ev e lo p men f Sources.. G a p(O r Excess So urces/ ; Green Gells are User lnput 0 White Cells are Automaticslly Calculated Values 207,870 (1,863,282) 2,321,04 $ $ $ $ $ s )amolition 10.000s $10,000 $30.000 or 20,000 I 2.500 Title Search & Title lnsurance 2.000 - Site Costs $ and $ Costr Loan Fee Construction interest nsurSnce 3.000 Soft CostContingency l0o/o 6.750 Developer Fee 154/t 86.822 Iolal Solt Costs..i 16t,072 665,632 Sample Pro Forma Single Family Rentials Operating Project Name Addison Place Tot NSP Units Serving Households below 50% AMI lncome: Green Cells are User lnput White Cells are Automatically Caleulated 60 Average Per Unit $ $ s $ $ $ $ $ $ $ $ $ $ $ $ 50 100 150 375 56 29 460 250 :oo 375 1,125 $ s $ Rent;# Units Annual Rent Efficiency 0 $350 $ One Bedroom 4 744 $35,520 Two Bedroom 0 $ 750 Grant income 0 i 2.000 $ Total Units 4 Gross Renf e 35 Less Vacancy 3.Ao/o ${1,066) Bad Debt 2.04/o $710 Gross Effective I ncome:$?3,7tU Administrative Annual Marketi Msmt Fee t % of collections)0.0%$ Administrative Legal $ $_ Q{qe Supplies ?CIo Credit Checks I 400 Fees Other Total Admlniatrative:I I 804 Payroll Maintenancg Payroll 1,500 e 15.0o/o 225$ 7.650h 115 lotal l.u0t lllalntenance Decoralino i 1,000 2,000D Grounds snow $ s {HVAC)Service contracts Other Tatal Malntenance:l 4.500 Operating: & Electrie Water/Sewer 300 Trash removal 3.000 t I Other t Total Taxes lnsurance 2,100 Iaxas: $ 7,100 Expensgs .'18,240 Sample Pro Forma Single Family Rentals $ s 0 $ s $ $ s $ $ $ $ $ $ $ $ $ $ $ $ $ $ 750 1,050 1,250 525 1,775 4,560 NOI Before Reserues & Debt Syc..15,504$ Reserves 3,876 375 375 3,126 2,977 149 $51,967 s e Debt Service Calculation: Per Unit Annual Replaqement Reserve $25 $1.500 Operating Reserve 25 $1,500 Cashflow Before Debt $12,504 Service Terms $11.908.81 Cashflow After oeatserviffi t596.& Kequreo uspr uervlce Coverage (Ratio):1.05 Loan 30 lnterest Rate 4o/o Deht on Terms Above:$869.50 Sample Pro Forma Single Family Rentalssample single-Family Rental2O-year cash Flow projectionProject Name:lncome Adjuster:Addison Place2.25o/oProject Address:Expense Adjuster:1.5Q4/olncome:Year 10E 41.226$ ,p319Year 9$ glEr?Year 8$ 34564\ear IE 37.715Year 6s ffi-885Year 5Year 4s 36-fis$ 35,2ntYear 3E 34.503Year 2Year 1'l4.593111A2101$iD3.000$ 3.0003fi.900rlacement & Op ReservesSeru'te$5,459$4,860$4,277$3,708$3,155i2,6160$21$$s95After Debt Svc:lncome,r $,gnYear 20t alr.#tYear 1 9-$ tg'25gYear 18$ tt8^175Year ''17Year 16Year '1 5Year 14Year 13I $.tmYear 12Year 1 110$14612$15.922)167as1171000$12,385$1 1,610$10,855$10,1 18$s,400i8,70098,017$7.352$6,705$6,074Cashflow After Debt Svc Sample Pro Forma Single Famity RentalsGuide to completing Development and operating pro FormasAnd Cash Flow ProjectionsA. DEVETOPMENT PRO FORMAThis worksheet is used to calculate yourtotaldevelopment budget. lt includes all uses of funds for hard andsoft costs as well as sources of funds. From the operating budget workheet, it carries over the amount of amortgage loan that the project can support, then subtracts the rnortgage amount and developer equity byformula to determine the required NSp funding amount.Acquisition Costsln this version separate lines are shown for land and building costs, although these could be combined intoone line item if desired. Soft costs related to acquisition, such as the appraisal and closing costs, should belisted under soft costs-C.onstruction CostsThe amount should be estimated until there is a contract, then the actual contract amount should beentered. Besides the "hard" costs of materials and labor, the contract price will typically include suchcomponents as an allowance for the contractor's project-related expenses or "general requirements,, suchas building permits, fencing around the site, temporary storaBe for materials, the contractor,soverhead/profit, and the cost of a performance bond or letter of credit provided by the contractor to insurethat the project will be completed (if required). This amount should also include site improvements such asexcavation for foundations or utilities, grading of the site, walkways, on-site roads, landscaping outdoorlighting or parking spaces. Estimates of construction costs for single-family rental rehab projects are usuallycompleted by a rehabilitation specialist based on a work write-up. lf substantial rehab or structural repairsare involved, the estimate or a portion thereof might be created by an architect with input from a engineer.ln the case of single-family rental rehab projects funded by NSp, limited off-site infrastructure costs might beincluded that are crucial to making the home marketable. This coutd include work repairing contiguous andnearby sidewalks or alleys.lncluding a construction contingency amount outside the construction contract is typical and advisable.I ltllallv. thp amntrnt of continsencv firnds is nnt sharpd with thp contrerfor. Thp cnntingpncv is ,spd to frrnd Sample Pro Forma Single Family Rentalsv. rv..tr.ro!change orders' Typical contingency amounts for rental rehab projects are 10% to 15%. Typically, the morecarefully the project has been evaluated and specifications identified, the lower the contingency amountneeded.Soft Costsr Architecturalfees should be based on estimates from an architect. These fees may be based on a certainpercentage of the construction contract amount, a fee per dwelling unit, a flat fee for services, or anotherbasis. With rental rehab projects, the specifications and cost estimates are often completed by a rehabspecialist, either a specialist on the developer's staff or a contracted specialist. Note that design andconstruction management costs could be $o for budgeting purposes if the developer fee has been calculatedto pay for all project planning and management costs-' The engineering fee should also include mechanical or structural engineering costs, if any, incurred as partofthe design process.r Environmental review costs could include the cost of a third-party contractor completing reviews requiredto determine clearance; the third-pafi reviews would need to be approved by the grantee or other"responsible entity".r A survey prior to acquisition may or may not be required by NSP grantees for single-family programs. priorto providing construction or permanent financing, it may be required by the mortgage lender. A survey canreveal easements that make sorne of the land unbuildable.r As-is appraisals are required in NSP for foreclosed properties, to determine if the selling price is at least 1%above the market value. lt is a good practice to ask the appraiser or another entity to provide ,,comparablerents" for the housing units in completed condition, based on a transmittal of the plans and specifications orinspection of the unit(s) after the redevelopment is complete. The "rent comparables" should be used toestablish the rents in the operating pro forma.' Propertylcasualty insurance should be obtained by the developer for the interim period before builder'sr::y::::i:T::i:': ?IlT-l'_:1"-1,:::?t::l::,::ir:"",i:::1,:_T:l_l'i::53:y:l'n"*u,d obtain Sample Pro Forma Single Family Rentalsou'loer's nsK lnsurance as lnsurance agalnsr casuatry ano ilaoiltry n5K5 OUnng consrruclton. uTnerwlse,builder's risk insurance is typically obtained by the bullding contractor and will be included in theconstruction contract amount, above. ln addition, grantees typically require developers to obtaincommercial general liability insurance, the cost of which is typically covered by the developer fee.' NSP funds or other funds can be used to pre-fund a replacement reserve so long as the amount isreasonable and as required by a lender or equity investor.e Operating reserve - Pre-funding this reserve can cover the cost of operating the property while lease up isoccurring, or during periods when the property is not fully leased up. ln this example, the operating reservewas calculated conservatively as two month's rent revenues. To be funded by NSp, HUD requires that thisamount be reasonable and as required by a lender or equity investor.' Tenant relocation- For occupied properties requiring relocation of tenants, the devetoper agreementshould spell out whether the financial and management responsibilities of tenant relocation lie with thegrantee or developer.' Rent-up marketing costs - This line item includes the estimated costs of rent-up, such as advertising.Developers should make sure that the staffing costs of rent-up are covered either in the developmentbudget or in the operating budget for the first year, but not in both pro formas.r Soft cost contingency - This is a contingency amount that may be used if one or more soft costs are higherthan anticipated.' Developer fee - This is the fee a developer charges to the project for their time and risk. Developer fees asa percent of total development costs generally fall betwee n Lo% and 15%. tf funded by NSp, HUD requiresthat the fee be reasonable and customary in the market for this type of development project. Developerfees should be calculated based on the estimated time, effort and risk required of the developer. ln general,higher developer fees are allowed if the developer is not being reimbursed by any funding source foi Sample Pro Forma Single Family Rentalsconstruction financing costs and holding costs and/or has equity at risk in the project. Fees are typicallylower if NsP or other sources are funding all holding costs and the developer has little or no equity in theproject' ln general, fees should also be lower for "easy" proiects -- such as acquiring and selling homes ingood condition that require littte or no rehabilitation. Sometimes fees are established as a specific dollaramount per dwelling unit; this may be appropriate in projects where the per-unit development costs arerelatively low. For example, L5% ol a 5aQ000 total development cost may not be sufficient incentive for adeveloper to participate' Finally, it is generally not a good practice to both pay a fee and also reimburse thedeveloper for staffing and other internal costs; this raises the possiblity of ',double dipping.,,B. OPERATIT'JG PRO FORMAThe Operating Proforma worksheet is designed to summarize a rental project's bedroom distribution,income targets, operatinB income and expenses, net operating income (Nol) before debt service, estimateddebt service (from the operating page) and the NSP gap financing needed. This example shows only a singlerental unit and should be adapted as needed by the individual project.r First enter the Project Name, Developer Name and Address of property.t Enter the number of dwelling units of each type. A proforma could be used for several scattered-site unitsin one project, but with single-family rentals, the pro forma will typically be for a single dwelling unit, thoughit might be for a 2-4 unit property.r Enter the estimated monthly rental amounts. These should be based on "rent comparables,, of similarunits in the vicinity of the project, in conditions similar to the after-redeveloment condition of the rentalunit(s) in the project.r No "other income" is included because single-family rentals do not have income from sources such ascommon laundries or renting a function room.I Next, enter your project's estimated annual expenses in the expense line items. These should be based onpast experience of the developer or data obtained from similar types of rental projects. Maintenance costsof detached or semi-detatched single-family rentals are typically higher than for low-rise apartments.However, tenants in scattered-site rental units are typically responsible for grounds maintenance, per theirleases. Sample Pro Forma Single Family Rentats" Net operating income (Nol) is calculated by subtracting total operating expenses from gross effectiveincome. This indicates the amount of income available to pay debt servte and provide for ,,debt servicecoverage.l'' "Supportable debt" is then automaticalty calculated by a formula based on the Nol and the assumptions inthe "supportable debt service calculation" grid. ln this example, the calculation assumes a debt service ratiool t.2, which means that the NOI must be 1.2 times (ar 2l%higher) than the amount available for debtservice. The debt service amount is also calculated automatically based on the supportable debt amount.B. zGYEAR CASH FIOW PROJECTIONIt is a standard requirement of lenders for borrowers to provide a multi-year cash flow projection for aperiod of years equal to the term of the loan. This proiection spreadsheet allows users to enter assumptionsabout inflation in rents and operating costs which automatically calculate increased income and expenseamounts for each year. This projection is used primarily to demonstrate that the debt service can be paid ineach year. Kiftitas CounryHomeless and Affordable Housrng FundsIrdtjr'iczp,lt."'p !!:te )i!i t. crir ctcr \ttLt,: ,rL:!:..""Apti:{rr: \rre: l.JoptrSoud!:::r,ir:rtl i:,r ;)r,i!.l'rrCirfl !rC oraP,: r:i fnr 0!i*9/1rq fuUr tudd:l; r:!)si 1,1 r,r:,:,"j)l i rr-.'I c(a. a.in* R(*ce:l't rai i..n Orisr Sorr.ol:'ciel irroi*r SrdEeiElt2-i.5i: i.li4.,!rrj;arn lt;{iqrrr.:r 1ANNUAI, PROIECTBODGETQwrw z Quarer 3IItirrstrtsnlesl3ttfd(Tollkl 5II-Its5825 532 0tIt5sIJt'!eu6*/@rikMia? araontstarrdjsa f6t toall I 3l$t$ANNUAL,8i|y,8tu faqllffi P"illi""'l1ir,'li'$;i""ii:'d'P.O. Box ?508Clnelnnati OH rtSZOl In reply refer to: AZqgSl4000Oct. OT t e00O LTn 4l5aC E09r-08145qq 000000 00 000 000 I5r05 BODC: TE ffi HOPESOI'RCE60I W 5TH AVE ELLENSDURG UA 98926 Enplcyer Identificatisn Numbcrlperson to Contact:To.lI Free Telephone Nunber: !1 69?2 9l - 08 l(1344 IIRS. LUTES l-877-829-5500 Dear 'IAXPAYER: This is in resDonse totax-exenpt status. your reeuest of Ssp, Zgc 2009, regardlng your our reccrds indicate that a determination r€tter Has lssued rnllARCHt L9672 that recognLzed you as exenpt from FeCcral ihcone tax,and discroses that you ar€ cul"rently exempt under section 501(cl(S)of the Internal Revenue Code, Our records also indicate you are not a Frivaneaning of sectlon 509(a) of the Code becausesection(s) 509(a)(I) and f70(b)(l)(A)(vi). Donor-s may deduct contributions to youthe Code. Bequests, legaciesr devises,for your use are deductible for Federalif they neat the appltcable provisions2522 of the Code. te foundation wtthin the You are described in is Frovided in section ll0 oftransfers, or glfts to you orestate and glft tax purposesof sections 20F5, 2106, and us at the teldphone numberIf you have any questlonsr please callshown in the heading of this letter. Sincerely yours, 1\;til-\,/,,rt,*' lllchele l.t, Sulllvan, Oper, llsr.Accounts lrlanagemcnt Operations I @trvJ.ol.rvnHNvllors(t'or3i 00 0s6'! t00'0614tl mosz'z t00?56'tt0m6artiorql9 Iry@s/ctwqrutsl!? rFta.J r-*-Jrt+! t/r,,tE jio:! &r..s,,,@r:|@Fe,'ryqrsol SArJwstrtH0yfvIor!'r.t.nb J,qril.:i330r1A J.33lold lvlrN*Y,ri:{ p!i #.,.rr. aarrr eji!:r! uFy1:.ii :!rp::r:,. r,*., If ,.tN i+ai:i!:,n.1i )1::.:: r..'t\rr.;! rirr,..: :fr1.Jliifrr ir firr;r:r--::.1tv ::.lrr?:i>!,itrn,rr,,!j:lrit :rri.ii;i)rr-l i ursr( r r 3l ii:priJJ.C !iiBisit J r.Lr!l_{,t url-.1 se.irI:100 05dt 5ft'Ir9Joo'si300s:st0sfzst0{z!9Io0 giltlfsrsdrdfjJ4ocrS,{r&,lrt|9Fryo00'60?'et rco'0rf8s'.t1. :::i )i. !/r :: j d,.j. n / 4:.j";ttvn5do{ rire\:q..tldcv ffi faWTffi P;l*:ir1rrli[:It1t,r? P. O. Box 2508Cinclnnati OH (5?0 I HOPESOI'RCE 601 lt 5TH AVE EL L ENSBURG T.IA 9Eg?6 Emplcyer Idanttfication Numbar rPerson to Csntact IToll Free TelEphone Number: fn rcply refer tor O?48514000Oct. 07, 2009 LTR 4l6AC E09l-08t454q 0000tt0 00 000 000r5105 EODCI TE ,1697r 9t-08t45qq IIRS. LUTES r-a7f-829-5500 Dear TAXPAVER I This ts itr rospqnse totax-exempt status. your request of Sep, Zgt 2009, rcaardlng your our recsrds indi.cate that a determination letter was issued 1nI{ARCH t L967, that racognlzad you as €xenpt f rom Fedcral lhcone tax,and discloses that you are cunrently exenpt under section 501(c)(5)oJ the Internal Revenue Code. OOr records also indicate you are not a Frlvameaning of section 509(a) of the Code becausesection(s) 509(a)(I) and 170(bt(l)(A)(vi). Donors may deduct contributions to youthe Gode. Bequests, Iegaciesr devises,for yqur use are deductible for Fcdcralif they meet the applicable provisions 2522 of the Code. te foundation withjn theyou are described in as proyidad in scction 170 oftransfersr or 0ifts to you orestate and gift tax purposesof sections 2OSS, 2106, and If you heue any questionsr please callshown in the heading of this letter.us at the telephone nunben Sineerely yours, xlrr-t( ,/urd*, lllchcle H. Sullivan, 0pen. llcr.Account s llanagencnt Opc rat ions I