HomeMy WebLinkAboutResolution_PFacilitiesAgmt2022_City of Cle ElumKITTITAS COUNTY
DEPARTMENT OF PUBLIC WORKS
AGENDA DATE:
ACTION REQUESTED:
AGENDA STAFF REPORT
February 15, 2022
Request to Approve a Resolution for the 2022
Distressed County Sales and Use Tax
Infrastructure Improvement Program
Agreement with the City of Cle Elum
BACKGROUND: Kittitas County Conference of Governments
(COG) met on December 15, 2021, to review
submitted applications. COG recommended
awarding $262,500.00 to the City of Cle Elum.
This Agreement is the final step in the award
process.
INTERACTION: Public Works; City of Cle Elum
RECOMMENDATION: Approve & Sign the Resolution and the 2022
Distressed County Sales and Use Tax
Infrastructure Improvement Program
Agreement.
HANDLING: Return one (1) original to Public Works
ATTACHMENTS: Resolution; 2022 Distressed County Sales and
Use Tax Infrastructure Improvement Program
Agreement
LEAD STAFF: Mark Cook
Director of Public Works
BOARD OF COUNTY COMMISSIONERS
COUNTY OF KITTITAS
STATE OF WASHINGTON
RESOLUTION NO: 2022 -
APPROVING THE 2022 DISTRESSED COUNTY SALES AND USE TAX
INFRASTRUCTURE IMPROVEMENT PROGRAM AGREEMENT WITH THE CITY OF
CLE ELUM
WHEREAS: The 1999 Legislature did pass RCW 82.14.370 Sales and Use Tax for Public
Facilities in rural counties; and
WHEREAS: These funds may only be used to finance public facilities serving economic
development purposes in rural counties and finance personnel in economic
development offices in the State of Washington; and
WHEREAS: The 2022 Distressed County Sales and Use Tax Infrastructure Improvement Program
Agreement with the City of Cle Elum has been executed by said entity with funding
available January 1, 2022; and
NOW, THEREFORE BE IT RESOLVED: The Kittitas County Board of County Commissioners
hereby approves the attached 2022 Distressed County Sales and Use Tax Infrastructure Improvement
Program Agreement with the City of Cle Elum.
ADOPTED this 15"' day of February 2022.
Attest:
❑ Clerk of the Board- Julie Kjorsvik
BOARD OF COUNTY COMMISSIONERS
KITTITAS COUNTY, WASHINGTON
Laura Osiadacz, Chairman
Cory Wright, Vice -Chairman
❑ Deputy Clerk of the Board- Mandy Buchholz
Brett Wachsmith, Commissioner
2022 DISTRESSED COUNTY SALES AND USE TAX INFRASTRUCTURE
IMPROVEMENT PROGRAM AGREEMENT
BETWEEN KITTITAS COUNTY AND CITY OF CLE ELUM
This Contract dated Aq , 2022 is made and entered into by and
between KITTITAS COUNT ("Cou y"), a subdivision of the State of Washington, and
CITY OF CLE ELUM ("Funding Recipient").
WHEREAS the purpose of this Agreement is to provide for public facility
construction and foster economic development opportunities within Kittitas County;
NOW THEREFORE, in consideration of the terms and conditions contained herein,
or attached and incorporated and made a part hereof, the County and the Funding
Recipient mutually agree as follows:
Section 1. Scope of Work.
a. Funding Recipient shall provide the services and staff described in its Application
for Funds submitted to the Council of Governments, as Exhibit "A" which is
attached hereto and incorporated herein by this reference.
b. Except as otherwise specifically provided in this Agreement, Funding Recipient shall
furnish the following as required to perform the services, described in Paragraph (a)
above, in accordance with this Agreement: Personnel, labor and supervision;
technical, professional and other services. All such services, property and other
items furnished or required to be furnished, together with all other obligations
performed, or required to be performed, by Funding Recipient under this Agreement
are collectively referred to herein as "Services."
Section 2. Payment.
a. As full compensation for satisfactory performance of the Funding Recipient Services,
the County agrees to pay Funding Recipient the sum of two hundred sixty-two
thousand five hundred dollars ($262,500.00).
b. Additional payment terms: The County will make payment to the Funding Recipient
only on a reimbursement basis, as receipts for any items including marketing and/or
advertising are submitted to the County.
c. Requests for reimbursements must be submitted to:
Kittitas County Public Works
Attn: Joyce White
411 North Ruby, — Suite 1
Ellensburg, WA 98926
ioyce.white(&-co. kittitas.wa. us
Distressed County Sales and Use Tax Infrastructure Improvement Program Funding Agreement
Page 1
d. Timely and accurate financial reporting is required for fund management by Kittitas
County Department of Public Works. Financial reporting requirements for all grant
awards are listed below:
1. Using Kittitas County Department of Public Works reporting forms, applicants
will submit project status reporting forms within fourteen (14) calendar days
from the end of the reporting quarter as specified below:
• Quarter 1 ending date: March 31St
4 Quarter 2 ending date: June 30th
• Quarter 3 ending date: September 30th
a Quarter 4 ending date: December 31St
Recipients may submit reimbursement requests on a monthly basis on Kittitas
County Department of Public Works reporting forms.
2. Grant recipients who fail in meeting required reporting requirements are
subject to having funding withheld on the fifteenth (15th) day following
the end of the reporting quarter. Failure in submitting the required project
status reports (two consecutive reporting cycles) may result in award
cancellation upon COG review.
3. Financial reporting forms shall be signed by the identified grant official or
designee.
Section 3. Performance by Funding Recipient.
a. Funding Recipient shall not (by contract, operation of law or otherwise) delegate or
subcontract performance of any Services to any other person or entity without the
prior written consent of the County. Any such delegation or subcontracting without
the County's prior written consent shall be voidable at the County's option.
b. Funding Recipient shall at all times be an independent Funding Recipient and not an
agent or representative of the County with regard to performing the Services.
Funding Recipient shall not represent that it is, or hold itself out as, an agent or
representative of the County. In no event shall Funding Recipient be authorized to
enter into any Agreement or undertaking for or on behalf of the County. It is
understood that the Funding Recipient and the Funding Recipient's staff and
employees are not employees of the County and are not, therefore, entitled to any
benefits provided employees of the County.
c. Funding Recipient shall comply with all applicable laws, ordinances, rules,
regulations, orders, licenses, permits, and other requirements, now or hereafter in
effect, of any governmental authority (including, but not limited to, such requirements
as may be imposed upon the County and applicable to Services). Funding Recipient
shall furnish such documents as may be required to effect or evidence such
compliance. All laws, ordinances, rules, and orders required to be incorporated into
agreements of this character are incorporated into this Agreement by this reference.
Funding Recipient agrees to obtain all required licenses and permits, and further
agrees to keep them in full force and effect during the term of this Agreement.
Distressed County Sales and Use Tax infrastructure Improvement Program Funding Agreement
Page 2
d. The County and the Funding Recipient agree that in fulfilling the terms and
conditions of this Agreement neither shall discriminate on the basis of race, creed,
color, national origin, age, sex, marital status, or the presence of a physical, sensory,
or mental handicap.
e. The Services shall at all times be subject to inspection by and approval of the
County, but the County's making (or failure or delay in making) such inspection or
approval shall not relieve Funding Recipient of its responsibility to perform the
Services in accord with this Agreement, notwithstanding the County's knowledge of
defective or non -complying performance, or the substantiality or ease of discovering
the same. Funding Recipient shall provide the County with sufficient, safe, and
proper facilities and equipment for such inspection and free access to such facilities.
This contract is subject to review by any Federal or State auditor. Funding Recipient
shall promptly furnish the County or its designee, or such Federal or State auditor
with such information related to the Services as may be requested by the applicable
governmental entity. Funding Recipient shall preserve and maintain all financial
records and records relating to performance of Services under this Agreement for six
(6) years after contract termination. For such duration after the County makes final
payment of compensation due hereunder, Funding Recipient shall provide the
County access to (and the County shall have the right to examine, audit and copy,
with or without notice) all of Funding Recipient's books, documents, papers and
records related to the Services or this Agreement.
g. Funding Recipient understands and acknowledges that Funding Recipient is solely
responsible for its own reporting and accounting of all state, federal, social security, and
local taxes, of every nature, arising from Funding Recipient's performance of this
Agreement. All compensation received by the Funding Recipient will be reported to the
Internal Revenue Service at the end of the calendar year in accord with the applicable
IRS regulations.
h. The grantee shall obligate funding towards construction of the project no later than
six months from the time of grant execution (providing the grantee has not submitted
the project as being "banked" — COG Policy 2018-05). Obligation is expected to take
two forms: consultant contracting or contractor award. Presuming the COG
recommends a design only phase of a proposed Public Facility grant, obligation
requirements are met on the date of grantee signature on consultant design
contract(s). COG recommended construction awards will complete obligation
requirements on the date of grantee signature on construction contracts. Failure in
obligating grant awards within the prescribed timeframe results in the grant award
being remanded back to COG for recommended re -purposing by the Board of
County Commissioners.
i. The grantee is obligated to touow Public Facility Fund COG policies in"effect at the
time of grant award as reflected in the Resolution signature date authorizing recipient
contracting. COG policies may be obtained from the Department of Public Works
(509) 962-7523.
Distressed County Sales and Use Tax infrastructure Improvement Program Funding Agreement
Page 3
Section 4. Release Indemnity, and Hold Harmless.
The County assumes no liability for the Funding Recipient's actions under this Agreement.
Funding Recipient releases and shall defend, indemnify, and hold harmless the County, its
officers and employees, agents, representatives, attorneys and/or volunteers, from and
against all claims, costs, liabilities, damages, and expenses, (including, but not limited to,
reasonable attorney fees) which arise or may arise or be alleged to arise out of or by
reason of this Agreement including:
• Any fault, negligence, strict liability or product liability of Funding Recipient in
connection with the Services for this Agreement;
• Any lien asserted upon any property of the County in connection with the Services
for this Agreement;
4 Any failure of Funding Recipient, or of the Services, to comply with any applicable
law, ordinance, rule, regulation, order, license, permit and other requirement, now or
hereafter in effect, of any governmental authority; or
■ Any breach of or default under this Agreement by Funding Recipient.
Section 5. Compliance with Public Records Law.
a. In compliance with Washington's public records law, the County will retain copies of
any documents associated with this Agreement, which may be required by law
unless legally exempt from such retention, for any applicable legally required
retention period.
b. In the event a public records request is made to the County for documents created in
relation to this Agreement, should legal uncertainty arise regarding the disclosability
of any documents under federal or state public records laws, the County shall
provide notice to Funding Recipient pursuant to Washington's public records act,
chapter 42.56 RCW, to allow Funding Recipient to seek a court injunction.
c. The County specifically shall not be liable to Funding Recipient for the County's
release under public records laws of any documents not protected by trademark,
copyright or other law.
Section S. Industrial Insurance Waiver.
With respect to performance of this Agreement and as to any claims against the County, its
Additional Insureds, officers, agents and employees, the Funding Recipient expressly waives
its immunity under Title 51 of the Revised Code of Washington, the Industrial Insurance Act,
for injuries to Funding Recipient's employees and agrees that the obligations to indemnify,
defend and hold harmless provided in this Agreement extend to any claim brought by or on
behalf of any employee of the Funding Recipient. This waiver is mutually negotiated by the
parties to this Agreement,
Distressed County Sales and Use Tax Infrastructure Improvement Program Funding Agreement
Page 4
Section 7. Insurance and Endorsements.
a. The County may require through a request in writing that the Funding Recipient
provide the County with a certificate, binder, or policy of liability insurance,
acceptable to the County in an amount specified by the County.
b. Such liability insurance shall be such as will protect Funding Recipient, its
employees, agents and representatives, from all claims, losses, harm, costs,
liabilities, damages and expenses arising out of personal injury (including death) or
property damage that may result from performance of the Services or this
Agreement, whether such performance is by Funding Recipient or any of its
employees, agents or representatives.
c. Should the County require such liability insurance, the Funding Recipient agrees to
provide proof of insurance prior to commencing performance of this Agreement.
d. Copies of the County's written request and the insurance documents provided by
Funding Recipient shall be attached to this Agreement and by this reference will be
made part hereof.
e. Where insurance is requested by the County, all liability insurance policies shall be
endorsed to include the County as an Additional Insured and shall stipulate that the
insurance afforded by the policies shall be primary insurance, and that any
insurance, self-insured retention, deductibles, or risk retention trusts maintained or
participated in by the Parties shall be excess and not contributory to any other
insurance maintained by the County. Funding Recipient shall furnish the County a
certificate of insurance with Endorsement as evidence that the required policies are
in full force and effect.
Section 8. Termination.
The County may, by written notice thereot to Funding Recipient, terminate this Agreement
as to all or any portion of the Services not yet performed, whether or not Funding Recipient
is in breach or default. Upon receiving such notice of termination, Funding Recipient shall,
except as otherwise directed by the County, immediately stop performing the Services to
the extent specified in the notice. In the event the County terminates the Funding
Recipient's Services, the Funding Recipient is obligated and hereby agrees to refund to the
County all monies paid for Services not yet rendered by the Funding Recipient, if any, as of
the date of the notice of termination.
Section 9. Miscellaneous.
a. Funding Recipient shall not (by contract, operation of law or otherwise) assign this
Agreement or any right or interest in this Agreement without the County's prior
written consent.
b. This Agreement embodies the entire Agreement between the County and Funding
Recipient, and supersedes any and all prior oral or written communications, proposals,
conditions, promises, representations, or understandings regarding the Services. No
change, amendment or modification of any provision of this Agreement shall be valid
Distressed County Sales and Use Tax Infrastructure Improvement Program Funding Agreement
Page 5
unless set forth in a written amendment to the Agreement signed by both parties.
c. Notice for any purpose under this Agreement, except service of process, shall be
given by the Funding Recipient to the Kittitas County Commissioners and the Kittitas
County Public Works Director, 411 North Ruby, Suite 1, Ellensburg, WA 98926. For all
purposes under this Agreement, any notice by the County to the Funding Recipient
shall be given to the Funding Recipient's address provided on the signature page.
Notice may be given by delivery or by depositing in the U.S. Mail, first class, postage
prepaid, certified mail, return receipt requested.
d. The section and paragraph headings of this Agreement are for reference
convenience only and are not intended to restrict, affect or be of any weight in
interpreting or construing the provisions of such sections or paragraphs.
e. This Agreement may be executed in one or more counterparts and by facsimile,
each of which will be deemed an original, but all of which together will constitute one
and the same instrument.
f. Funding Recipient warrants to the County that the individual signing on Funding
Recipient's behalf has the requisite power and authority to enter into and to perform
Funding Recipient's obligations under this Agreement. Funding Recipient further
warrants to the County that Funding Recipient has made no misrepresentation or
misleading statement in connection with this Agreement, and is not in violation of any
applicable law, ordinance, or regulation the consequence of which will or may
materially affect Funding Recipient's ability to perform its obligations under this
Agreement.
g. If any term or condition of this Agreement or the application thereof to any person(s) or
circumstances is held invalid, such invalidity shall not affect the other terms, conditions
or applications which can be given effect without the invalid term, condition or
application. To this end, the terms and conditions of this Agreement are declared
severable.
h. The exclusive venue for any action brought to enforce this Agreement or any of its
terms shall be in Kittitas County, State of Washington.
Distressed County Sales and Use Tax Infrastructure Improvement Program Funding Agreement
Page 6
KITTITAS COUNTY
BOARD OF COUNTY COMMISSIONERS
Laura Osiadacz, Chair
Cory Wright, Vice- Chair
Brett Wachsmith, Commissioner
Dated:
Attest:
❑ Clerk of the Board- Julie Kjorsvik
❑ Deputy Clerk of the Board- Mandy Buchholz
APPROVED AS TO FORM:
Deputy Prosecuting Attorney
CITY OF CLE ELUM
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Distressed County Sales and Use Tax Infrastructure Improvement Program Funding Agreement
Page 7
Amu
119 West First Street
Cle Elum, WA 98922
November 16, 2021
Kittitas County Department of Public Works
Distressed County Sales and Use Tax Grant Fund
411 North Ruby Street, Suite 1
Ellensburg, WA 98926
Phone: (509) 674-2262
Fax: (509) 674-4097
www.cityofcleelum.com
Re: City of Cie Elum
2022 Kittitas County Distressed County Sales and Use Tax Grant Application
Phase 3A— First Street Downtown Revitalization
Dear Council of Governments Review Committee:
We at the City of Cie Elum are most appreciative of the tremendous support that Kittitas County
has demonstrated toward our Downtown Revitalization project, including the most recent grant
award for construction of the Phase 3A project. Attached for your consideration is a funding
application for $657,935 to increase the scope of Phase 3A to include improvements at the
northeast comer of the First Street and Oakes Avenue intersection and along the north block of
First Street from Oakes Avenue to Pennsylvania Avenue, to provide improved economy of scale
and encourage a more competitive bidding climate for a larger construction project in spring 2021.
This revised Phase 3A project would complete all revitalization efforts in approximately 25% of
the Downtown Revitalization corridor and bring to life in the built environment an entire City block
of the City's revitalization vision previously expressed in pen -and -ink concept drawings.
The application and attachments convey our pride in the strides we have made so far to make
our revitalized downtown a reality, as well as our desire to continue construction for all of Phase
3. We greatly appreciate your consideration of this application and look forward to the potential of
continuing our partnership on the Downtown Revitalization. Let's keep the momentum going!
Thank you again for this opportunity. Should you have any questions, please feel free to contact
me at (509) 674-2262.
Sincerely,
ay cGowan
Mayor
Kittitas County
Department of Public Works
DISTRESSED COUNTY SALES AND USE TAX INFRASTRUCTURE IMPROVEMENT PROGRAM APPLICATION
The Distressed County Sales and Use Tax Infrastructure Improvement Program supports
Improvements to Infrastructure systems that foster economic development in Kittitas
County. The goal is to create economic opportunity through Infrastructure investment.
APPLICANT INFORMATION
Applicant:
Contact Name:
Address:
City:
Telephone:
City of Cie Elam
Rob Omans
119 West First Street
Cie Elum
509-674-2262
E-mail Address: romanslalcleelum, gvv
Office Location: 119 West First Street
Cie Elum, WA 98922
Jurisdiction: City of Cie Elum
Funds Request:
$657,935
WA Zip: 98922
FAX:
APPLICATION THRESHOLDS
Applicant Requirement:
Check -off:
X 1. The project is improvement to an infrastructure system(s) linked to
economic development.
X 2. A detailed 8 % X I I" vicinity map that clearly shows the project is
included in the application package.
X 3. Distressed County funds are not being substituted for other funds that
are already secured.
X 4. The project involves traditional improvements, instead of "non-
traditional" improvements eligible for "Enhancement" funding
X 5. Applicant has submitted only one application this round.
X 6. The locallregional economic development organization has been
informed of the project.
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PROJECT NARRATIVE
1. Project Description: Describe the scope of work. Indicate the major work involved,
including a brief comparison of existing and proposed conditions.
The City of Cie Elum is proposing a construction project for improvements to the south block of First
Street between Billings Avenue and Oakes Avenue, the western and northeastern corners at the First Street
and Oakes Avenue intersection, and the north block of First Street from Oakes Avenue to Pennsylvania
Avenue. This project would complete all revitalization efforts in approximately 25% of the Downtown
Revitalization corridor.
Background
In 2017, the City of Cie Elum initiated a Downtown Revitalization effort to enhance the appearance of
First Street, increase economic growth and vitality, and create a safe walkable streetscape consistent with
their Complete Streets Ordinance. Stakeholders including business and property owners, residents, the
general public, Cie Elum's Planning Commission, and City Council provided valuable input throughout
the planning process. In June 2017, the City Council unanimously adopted the Preferred Alternative as
shown in the conceptual plan by resolution. The resolution established the City's commitment to
implement the concepts for street and parking configuration, streetscape amenities, and landscape
improvements for First Street. The Downtown Revitalization Preferred Alternative brochure is attached
for reference.
To implement the Plan, the First Street corridor defines Billings Avenue as the west termini and Peoh
Avenue as the east termini. To seek funding for all of the improvements identified in the concept plan, the
corridor was separated into three succinct phases:
I . Phase 1 — Peoh Avenue and SR 903 (First Street) Intersection Improvements;
2. Phase 2 — First Street Stormwater Improvements and Billings Avenue to Oakes Avenue
Improvements; and
3. Phase 3 — Downtown Revitalization including First Street pedestrian and street improvements.
Since adopting the Preferred Alternative in 2017, $3.5 million in funding has been secured from 14 sources,
including local, state, and federal programs. The Downtown Revitalization Funding Summary is attached
for reference.
Phase 1, completed in December 2018, constructed all stormwater, sidewalk, and roadway improvements
at the First Street and Peoh Avenue Intersection.
Phase 2, completed in the fall of 2020, constructed:
• all remaining stonnwater improvements for the six -block project corridor,
• sidewalk and roadway improvements at the First Street and Billings Avenue intersection, and
• the north block between Billings Avenue and Oakes Avenue.
Phase 3 includes:
• streetscape improvements on the south block between Billings Avenue and Oakes Avenue,
• intersection improvements along First Street at Oakes Avenue, Pennsylvania Avenue, Harris Avenue,
Wright Avenue, and Bullitt Avenue, and
• the north and south blocks between the intersections of Oakes Avenue and Peoh Avenue.
Funding was secured for phase 3 design and the City completed "shovel -ready" plans and specifications
in November 2020. Due to funding limitations, the construction of Phase 3 will be completed in subphases.
The Downtown Revitalization Project Summary brochure is attached for reference.
Scope of Work
Successful award of this application will increase the scope ot-the first construction subphase, Phase 3A,
which secured funding through the Distressed County Sales and Use Tax Infrastructure improvement
Program in 2021. The original scope consisted of improvements on the south block of First Street from
Billings Avenue to Oakes Avenue, and the northwest and southwest corners of the First Street and Oakes
Avenue intersection. This application seeks to secure additional funding to include improvements at the
northeast corner of the First Street and Oakes Avenue intersection and along the north block of First Street
from Oakes Avenue to Pennsylvania Avenue, to provide improved economy of scale and encourage a more
competitive bidding climate for a larger construction project in spring 2021. An updated project brochure,
Phase 3A Billings Ave to Pennsylvania Ave, is attached for reference. With a tangible example of delivering
a good faith completion of this portion of the Downtown Revitalization project, the City anticipates
development and private investment will be spurred along the improved blocks (see related discussion in
Question 4).
The City has prepared the following summary comparing existing conditions (before the project) with
proposed conditions (following project completion).
Existing Conditions
Sidewalk
Sidewalk is deteriorating on both sides of First Street throughout the project corridor. There are currently
three large driveway entrances to two gas stations on the south side of First Street between Billings Avenue
and Oakes Avenue, as well as three driveway entrances to a single business on the north side of First Street
between Oakes Avenue and Pennsylvania Avenue. The corners of the Oakes Avenue intersection include
deteriorating pedestrian ramps. WSDOT-awned signal poles, mismatched street lights, inconsistent site
amenities, minimal landscaping, and an older fire hydrant exist in the sidewalk.
Street
First Street is an auto -centric thoroughfare. Since First Street was the original state highway through CIe
Elum prior to construction of Interstate 90 (I-90), travel lanes in the vicinity of the Oakes Avenue
intersection were constructed 17 -ft wide. First Street from Oakes Avenue to Peoh Avenue is still State
Route 903. First Street also includes a 12 -ft two-way turn lane and 18 -ft paved and striped parking strips
on both sides of the street. In the early 2000s, small bulbouts were installed at the Oakes Avenue
intersection, which eliminated some of the parking strip, but created 21 -ft wide travel lanes.
Proposed Conditions
Sidewalk
The Oakes Avenue intersection improvements include three sidewalk bulbouts with two ADA curb ramps
each, widened sidewalks, amenities, street trees with GFCI receptacles, planters, and irrigation. Sidewalk
improvements along the south side of First Street between Billings Avenue and Oakes Avenue and the
north side of First Street between Oakes Avenue and Pennsylvania Avenue include patterned sidewalks,
planters with columnar street trees and GFCI receptacles, irrigation, pedestrian and street illumination, site
amenities, and a mid -block bulbout between Oakes Avenue and Pennsylvania Avenue to create an
additional pedestrian crossing. Construction of all subphases under Phase 3 will complete a continuous
and unencumbered sidewalk system on both sides of First Street accommodating pedestrians of all abilities.
The wide sidewalks allow for amenities such as seating, shade, bicycle racks, planter boxes, public art, and
trash receptacles without impacting pedestrian mobility. The bulbouts are specifically designed to shorten
pedestrian crossings at each intersection of the corridor, while heightening driver awareness at the western
end of Cie Elum's pedestrian -interactive downtown setting.
Street
The now auto -centric thoroughfare of First Street will be placed on a road diet. Driving lane widths will
be reduced to 11 feet to promote speed calming through the corridor. Two driveway entrances between
Billings Avenue and Oakes Avenue and two between Oakes Avenue and Pennsylvania Avenue will be
removed and allow for more diagonal parking at 30 -degree desirable angles without adding more
impervious surfacing. Street lighting will be a blend of pedestrian -level and street lighting. Electrical
GFCI receptacles, incorporated into the light poles, will increase access to City planned downtown events
such as holiday lighting. Designing and constructing the street for a right -sized downtown feel and
dimension allows the City to better maintain the roadway and integrated infrastructure systems.
2. Explain how the infrastructure project will help meet the economic development goals of
your community and/or region. If this project is not done, will the anticipated private
development still take place?
Although Phase 3 requires further project size dividing to match funding opportunities, construction of an
expanded Phase 3A completes both sides of First Street between Billings and Oakes, as well as the north
side of First Street between Oakes and Pennsylvania, completing approximately 25% of all improvements
as planned for in the Downtown Revitalization Plan. With completion of streetscape improvements, the
City's residents and businesses will witness implementation of the expressed downtown vision of
stakeholders on one -and -a -half blocks prepared for immediate economic development opportunities.
By planning the proposed streetscape improvements in the subphase manner, necessary interruptions to
local transportation, commerce, and day-to-day operations on each block of First Street will be limited to
one occasion, placing Cie Elum in a positive light with existing and prospective businesses not only on that
block, but throughout the corridor. Separately, project elements in Phase 1, Phase 2, and Phase 3 addressed
infrastructure issues that are linked to economic development. When considered together, the Phase 3A
streetscape improvements project is undeniably well aligned with the purpose of the Distressed County
Sales and Use Tax Infrastructure Improvement Program.
Though all Phase 3 streetscape improvements have been completed at the easternmost and westernmost
intersections and along a single block only, the City is already experiencing redevelopment and
reinvestment along First Street. In 2019 and 2020, the City saw seventeen new businesses, seventeen
building sales, one infill project, one redevelopment, and four aesthetic improvement projects for local
businesses. Several businesses have experienced record sales each month since the start of the pandemic,
but even prior to COVID-19, the entire Upper Kittitas County was experiencing record tourism Thursdays
through Mondays, primarily from the Seattle metropolitan area. As a result of the tourist -generated
transportation gridlock, the County has initiated a coalition to work with WSDOT and other stakeholders
to accelerate the 6-laning of 1-90 from Snoqualmie Pass all the way to Cie Elum. This Downtown
Revitalization, with an emphasis on a safe and walkable streetscape will bolster Cie Elum's already thriving
tourist economy, enticing many of the 30,000 vehicles that pass Cie Elum every day to stop and spend
money at local businesses.
However, it is not just tourists or Cle Elum's population of 2,000 that will benefit. A flourishing downtown
will also positively reach all of Upper Kittitas County's 5,000 residents as Cie Elum's "downtown" is
considered the Upper Kittitas County downtown. With very limited commerce opportunities in the
neighboring communities of South Cie Elum, Roslyn, Ronald, and Suncadia, Cie Elum's regionally
significant Downtown Revitalization can meet all of Upper Kittitas County's day-to-day needs including
retail, dining, service, medical, grocery, fuel, amongst many other industries. Completing Phase 3A
showcases the vision of the community stakeholders and the City's formulated actions to provide for infill
opportunities and encourage commerce expansion.
Streetscape Improvements
Cie Elum enjoys year-round outdoor tourism. Ample amounts of snow provide wintertime outdoor
activities and considerable spring and fall rain provides lush and attractive forests encouraging outdoor
recreation for much of the year. Though the natural environment attracts people to Cie Elum, the built
environment has not been welcoming for commerce oriented toward or promoting a walkable downtown.
On unimproved intersections in the downtown area, pedestrians are required to traverse close to 80 feet of
paved State Route highway to cross First Street. Oakes Avenue acts as the busy connector, south of First
Street, for traffic exiting Interstate 90 and entering Cie Elum's downtown. The intersection at Oakes
Avenue is also a short but important portion of SR 903, by which SR 903 transitions from west -east travel
on 2nd Street to continue west -east travel on First Street towards the east edge of downtown.
Differentiating the streetscape to the extent proposed will enhance drivers' sense of place and increase
traffic calming. Both of these principles are included in Cie Elum's Downtown Revitalization economic
development goals. Creating a safer and inclusive environment for both motorized and non -motorized
transportation is also promoted in the City's Complete Streets Ordinance No. 1455, see attached. In such
an environment, many types of businesses can be co -located and thrive amongst the diversity.
Consistency in design and ensuring infrastructure was brought up to a state of good repair throughout the
First Street corridor was expressed by stakeholders as important for economic development. Currently, the
sidewalks along First Street are not continuous, have ADA compliance deficiencies, and are in an overall
state of disrepair.
Bulb -out design and size, parking orientation, and amenities in Phase 3A are designed to provide perceived
comfort, shade, illumination, and safety for people whether moving by automobile or using the sidewalk
system. The design of incorporating ADA opportunity at each intersection, moving poles, hydrants and
other obstacles out of the travel way of the sidewalk, and widening sidewalks to allow for businesses to
create entryways, increases walkability and offers downtown businesses unique opportunities to interact
harmoniously with those seeking their goods and services. Walkability and unique commerce interaction
in the downtown corridor are also goals of C1e Elum's Downtown Revitalization.
Roadway Infrastructure
First Street is an unusually wide street in a small City. The width is a legacy of the street acting as the
highway before Interstate 90 was constructed. The proposed road diet consisting of narrowing the roadway,
increasing parking in a safer orientation, increasing sidewalk and pedestrian amenities, together should
slow traffic in the downtown area and may reduce the frequency and severity of the 32 auto -related
collisions experienced between 2013-2017.
The extensiveness of economic development opportunity will not be achieved without Phase 3A
construction.
3. Indicate if the project is consistent with the following applicable state, regional and local
plans and prioritization processes:
X Overall Economic Development Plan — Officially Adopted:
Yakima and Kittitas Counties Regional Comprehensive Economic Development Plan (2015)
Strategy Goals: relates to — Goal one, Goal two, Goal three, Goal four, Goal five, and Goal
six.
• Listed as #4 of the 17 Comprehensive Economic Development Strategy (CEDS) projects
identified in Kittitas and Yakima Counties combined emphasizing its "importance for: job
creation, funding leverage, readiness to proceed, likelihood of success, and overall need for
the project" (pg 6).
X Comprehensive Land Use Plan — Officially Adopted: June 2019
Kittitas Coun Com rehensive Plan 06/2019 Cie Elum Land Use Plan 06/2019
• Project consistent with multiple goals in Chapter 2, Chapter 3, Chapter 4, Chapter 5, Chapter
6, and Chapter 10.
X Capital Facility Plan - Officially Adopted: April 2019
Cie Elum Capital Facilities Plan
• Project consist with multiple Kittitas County Countywide Planning Policies as listed in
Appendix A and Cie Elum goals in multiple infrastructure sections in the Cie Elum Capital
Facilities Plan — Transportation Systems, Domestic Water System, Stormwater System,
Sanitary Sewer System, Parks and Recreation sections.
X Community Action Plan (or other community-based pian) — Officially Adopted:
June 2017
Cle Elum Downtown Plannin — Focus on 11 street Desio Conce is
City Council Planning Commission Study Session and Public Forum (2017) AKA
"Preferred Alternative."
X Six -Year Transportation Improvement Plans:
Cie Elum 2021-2026 Transportation Improvement_Pragram
• This project is included in Cie Elum's 2022-2027 Transportation Improvement Program as
the City's Number 1 project.
X Site-specific development plans; e.g., Community Master Plan:
Downtown Association Main Street Study QW)
Downtown Association Master Plan /2018)
❑ Other
4. Public Benefit:
Please describe the public benefit derived from project completion.
Conceptual plans and studies have been prepared for Cie Elum's downtown corridor over the past 20 years
to improve traffic flow, optimize parking, and build a pedestrian -friendly environment. The latter has
always been a focal point to enhance Cle Elum's tourism experience. The plans also addressed the need
for improvements to stormwater facilities throughout the City. Past plans and studies continually lost
momentum as the City's limited budget restricted possibilities for advancing forward without financial
assistance.
With procurement of grants/loans totaling $3.5 million in 3.5 years, Cie Elum residents and business
owners have acknowledged the reality of the downtown revitalization coming to fruition. The rigorous
planning process discussed in question 5 included feasibility analysis of design alternatives, followed by
adoption of the preferred alternative by City Council. Though the planning process did not include a market
7
study and potential economic outcomes following completion of the revitalization, comparisons were made
to many of the eastern Washington neighboring communities implementing main street revitalizations,
with overwhelming positive results.
Eastern Washington examples of economic revitalization resulting from revitalized Main
Streets/downtowns include Grandview, Sunnyside, and Yakima, Washington. The consultant team
contracted by the City (HLA and HBB) led these three efforts, including the award-winning Grandview
"Alive" Downtown Revitalization, where over twenty store fronts were vacant prior to the project, and
today, there are no downtown vacancies in the thriving community. As discussed in Question 2, this
economic revitalization has already begun in Cie Elum's downtown.
Public benefits from the project completion are improved transportation flow and decrease in multi -modal
conflict. For the motoring public, reduced travel lanes and increased streetscape defines the space of the
walkable downtown and prepares the driver for slower and mixed mobility activity. The majority of
improvements are for people using the sidewalk system in the downtown core. Wide, unobstructed
sidewalks, a mix of street and pedestrian level lighting, bulb -outs designed to reduce the crossing distance
at every intersection in the corridor, and shade and amenities to provide comfort are all elements included
in the design with public benefit as the focus.
5. Define the total number of project partners demonstrating project support.
The City retained the services of HLA Engineering and Land Surveying, Inc. (HLA), together with HBB
Landscape Architecture (HBB), to facilitate the downtown planning process to arrive at a concept titled
the "Preferred Alternative" as shown on the attached pamphlet titled "Downtown Revitalization Planning
1 st Street Concept." The planning process was initiated in April 2017 with a Walk and Talk downtown
tour, which included City staff and the Mayor, primarily to discuss existing themes, deficiencies, and
opportunities. Next, four focus group sessions were administered with assistance from Central Washington
University land -use planning students, including business owners, longtime residents, students, and
Suncadia Resort members.
From the focus groups, HLA and 1-11313 created two geometric layouts of a typical block and three amenity
grouping concepts. These layouts and concepts were presented at a community stakeholder workshop with
28 participants, and public preferences were noted. Based on workshop findings, a preferred concept was
born and presented at a combined City Council and Planning Commission study session, see attached titled
"Cie Elum Downtown Planning -- Focus on I st Street Design Concepts." Following the study session, the
concept was presented at a public forum with 32 participants, continuing to gain traction. After detailing
the preferred concept to address public desires, the Planning Commission prepared an official
recommendation to the City Council on June 26, 2017, to adopt the Preferred Alternative, see attached. On
June 27, 2017, the City Council adopted by Resolution 2017-011 (attached) the Preferred Alternative with
an overwhelming amount of support from the community, 45 participants and standing room only in the
Council Chambers.
Construction of the stormwater system took place and nearly all remaining street improvements will take
place within existing Washington State Department of Transportation (WSDOT) right of way, while the
City has control of access points. As a result, the City has been required to and will continue to receive
WSDOT approval on plans and specifications prior to construction (see Question 6).
Since the initial outreach in 2017, and as the City completed Phases 1 and 2, the City has continued
partnering with funding providers such as: Kittitas County Conference of Governments, USDA, FHWA,
Department of Ecology, Department of Commerce, QUADCO, Public Works Board, Washington State
Legislators, and TIB. In its entirety, Phase 3 will require an estimated $6,950,000 to complete.
The City is continuing to aggressively seek funding for each subphase in Phase 3, having recently submitted
an application for construction of Phase 3B — Pennsylvania Avenue to Harris Avenue, Kittitas County
Conference of Governments has already generously contributed towards a continued partnership to
complete streetscape improvements on the westernmost block (original Phase 3A). Additional funds
awarded as a result of this application would include improvements at the northeast comer of the First
Street and Oakes Avenue intersection and along the north block of First Street from Oakes Avenue to
Pennsylvania Avenue, to provide improved economy of scale and encourage a more competitive bidding
climate for a larger construction project in spring 2021. This funding can be used to leverage assurance to
stakeholders and partners, and present the standard of Cie Elum's completed block of improvements to
future funders.
6. Explain how construction ready this infrastructure project is relative to design
completeness and the permitting process.
Design funding for Phase 3 was previously secured through a Public Works Board loan, and "shovel -
ready" plans and specifications were completed for the project in November 2020. Due to funding
limitations, the construction of Phase 3 will be completed in subphases. The remaining construction work
(excluding the Phase 3A project described in Question 1 of this funding request) from Oakes Avenue to
Peoh Avenue is estimated at $5,841,540. The City recently submitted an application for $950,000 to
complete Phase 3B, and continues to aggressively pursue funding opportunities for future subphases.
As First Street from Oakes Ave to Peoh Ave also serves as SR 903, WSDOT approval is required for all
projects along First Street. WSDOT has reviewed and approved the Phase 3 design plans, and coordination
with WSDOT has already been initiated to secure the required construction agreement for completion of
Phase 3A. As the Phase 2 and Phase 3 project footprints are the same, many of the approvals and permits
for the extensive environmental processes completed during Phase 2 also apply to the upcoming Phase 3
subphases. This includes:
* Consultation with affected tribes. Tribal consultation was completed on March 26, 2019. No
comments were received from tribes.
* Consultation with Department of Archaeology and Historic Preservation (DAHP). An extensive
cultural resources survey was completed for Phase 2 at DAHP's request. The survey examined 53
potential historic properties along the corridor. Per DAHP's concurrence letter dated April 26, 2019,
a monitoring plan was established and enacted during Phase 2 construction from March to August-
2020.
ugust2020. There were no artifacts or features noted during monitoring.
a Coordination with Department of Ecology (DOE). The SEPA checklist was prepared for and
transmitted to DOE for the Phase 2 project in December 2018. The Final Detennination of
Nonsignificance was issued on December 20, 2018. No comments were received and the Notice of
Action Taken was issued on January 29, 2019.
7. Indicate the Estimated Number of Short Term and/or Permanent Jobs Created/Retained
by the Project.
In the shorter term, the City anticipates between 32 and 38 people will be employed during the four months
of this construction project: One general contractor with 7-8 employees and additional subcontractors:
• Roadway subcontractor (paving, bulb -outs): 8-10 employees
• Sidewalk/Curbing/Planting subcontractor: 8-10 employees
• Lighting subcontractor: 4-5 employees
• Traffic control subcontractor: 4-5 employees
9
• Construction administration services: 5 employees
Indirectly, and in the longer term, the completion of Phase 3A improvements will retain existing; jobs in
the corridor (estimated at eight jobs per business within the project limits; 500 total) and spur job creation
as infill is experienced in vacant store fronts and restaurants expand business hours to serve additional
customers.
Submit the original application to:
Kittitas County Department of Public Works
411 N. Ruby, Suite #1
Ellensburg, WA 98925
10
Applicant Certification
Certification is hereby given that the information provided is accurate and the applicable attachments are
complete and included as part of the application package.
1 certify that application resholds are met at the time of application.
,)q�C �
�r �� r
SiJaAureJof Offigial Representative Date
Sponsoring Agency
(if Applicable)
Signature of Agency Representative Date
Typed or Printed Name
Date
Associate Economic Development Organization Notification
The organization listed below has received notification of this project as demonstrated by the
signature of the organization's representative.
. a cworr�
Na a of Organization
'gnature o epresentative
Date
List of Attachments
Vicinity Map
Cost Estimate
Downtown Revitalization Funding Summary
Downtown Revitalization Project Brochure - Phase 3A Billings Ave to Pennsylvania Ave
Downtown Revitalization Planning -- I' Street Concept (Preferred Alternative)
The following can be made available upon request:
Complete Streets Policy — Ordinance 1455
Yakima and Kittitas Counties Regional Comprehensive Economic Development Plan (2015)
Cie Elum Capital Facilities Plan (2014)
Cie Elum Downtown Planning — Focus on 1' Street — City Council/Planning Commission/Study Session
Cie Elum Transportation improvement Program (2022-2027)
12
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CITY OF CLE ELUM
First Street Downtown Revitalization - Phase 3A Oakes Avenue to Pennsylvania Avenue
Engineer's Estimate
HLA Proiect No. 21D1DG
11/1612021
item
1
Description
Minor Cha a
Specification
1-64.4(1)
Unit
FA
Unit Coat
$10,000.00
Overall
1
Overall Coat
$10,000.00
2
SPCC Plan
1-07.15(l)
LS
$500.00
1
$500.00
3
Mobilization
1-09.7
LS
$40,000.00
1
$40,000.013
4
Project Temporary Traffic Control
1-10.5
LS
$20 o0D.00
1
$20.000.00
5
lRemoval of Structures and Obstructions
2-02.5
LS
1 $10.000.00
1
$10,000.00
6
lUnclassffied Excavation Incl. Haul
2-03.5
CY
$60.40
460
$27600.00
7
1 Crushed Surfacina Base Course
4-04.5
TON
$60.00
165
$9,300.00
8
lCrushad Surfacing Log Course
4.04.5
TON
$60.00
20
$1200.00
9
HMA C1. 112 -Inch PG 64H-28
6-04.5
TON
$250.00
55
$13760.00
10
Curb Inlet Frame
7-05.5
EA
$1,400.00
2
$280000
11
ustCetah Basin
7-05.5
EA
$600.00
2
$1.200-00
12
Select Backfill as Directed
7-08.5
CY
$50.00
50
$2,500.011
13
D.I. Pipe fpr Water Main 6 In. Diem.
7-09.5
LF
$120.00
5
$600.00
14
Admusl Valve Box
7-12,5
EA
$500,00
2
$1 000.00
15
Hydrant Assembly with Tapoing Valve Assembly
7-12.5
EA
$6.000.00
1
$8 ODO.00
16
Wrloation System, Complete
7-16.5
LS
$18,600.00
1
$18.500.00
17
ESC Lead
8-01.5
DAY
$150,00
6
$WD.00
18
Inlet Protection
8-01.5
EA
$70.00
8
$560.00
19
Plant Selection - Red 'Me Maple 2-112" Cal'
8-02.5
EA
$800.00
4
$3,200.00
20
Plant Selection - Metro Gold Maple 2-112" Cali
8-112.5
EA
$800.00
8
$4,800.00
21
Plant Selection - KmhKpfi Doawood R Gallon
8-02.5
Fro1
$60.00
62
$3 720.00
22
Plant Selection - Dwarf Mugo Pine 2 Gallon
8-02.5
EA
$65.00
12
$780.00
23
Plant Selection - Black Eyed Susan 1 Gallon
8-02.5
FJI
$30,00
192
$5,760.00
24
Plant Selection - Woods Compact Kinnikinnick 2 Gallon)
8-02.5
EA1
$35,D0
204
$7,140.00
25
Plant Selection - Golden Nugget Barbe 2 Gaiion
11-02.5
EA
$60, 00
39
$2.340.00'
26
Plant Selection - Flower Caroet Pink Rose 2 Gallon
8-02.6
EA
.001
24
$1,440.00
27
Plant Selection - Sun Rose Burgundy Dazzler 1 Gallon
B-02.5
EA
$35.00
83
$2,205.00
28
Plant Selection - Moonbeam Co is 1 Galion
6-02.5
EA
$36.00
90
$3,150.00
29
Topsoil Type A
8-02.5
CY
$80.00
105
$8.400,00
30
Sub rade Topsoil
8-02.5
CY
$80.00
175
$14,000.00
31
Root Barrier
8-02.5
LF
$30.00
670
$20 100.00
32
Root Path
8-02.5
LF
$60.00
415
$24,900,00
33
Basalt Rock Mulch
8-02.5
CY
$160.00
20
$3.000,00
34
Plant Establishment
8-02.5
FA
$1.000.00
1
$11,000,00
35
Cement Cane. Traffic Curb and Gutter
8-04.5
LF
$50.00
605
$30,250.00
36
Benda
8-05.5
EA
$3,500.00
1
$3,500.00
37
Trash Recea
&05.5
EA
$3 500.00
1
$3500,00
38
Monument Relocation
8-05.5
FA
$2,500.00
1
S2,500.00
39
Cement Cone. Sidewalk 54nch Thick
8-14.5
SY
$80.00
85
$6,800.00
40
Cement Cone. Sidewalk 4 -Inch Thick Patterned
8-14.5
SY
$90.00
855
$78,950.00
41
Cement Cane, Curb Ram
8-14.5
EA
$2,000.00
5
$10,000.00
42
Tree Liahting System. Complete
8-20.5
LS
$30,000.00
1
$30,000.00
43
Spare Conduit 1 In. Diam. S ken Wire
8.20.5
LF
$6.00
6
$30.00
44
Conduit Installation PSE Ilumination
&20.5
LF
$24.00
515
$12,360.00
45
Permanent Signing
8-21.5
LS
1 $4,000.00
1
tt41100,00
46
Pavement Markings
&22.5
LS
1 $8,01313.00
1
$B OD0.00
Assumptions:
1. Includes NE bulbeut at First Street and Oakes Ave intersection and
north sidewalk from Oakes Ave to Pennsylvania Ave.
2. Design engineering includes new specifications, contract
documents, and repackaged plans for reduced project limits from
original Phase 3 "shovel ready' plans, to be Combined with secured
funding for Phase 3A - Billings Ave to Oakes Ave.
3. Electrical, illumination, and drainage extensions of Phase 2 systems
(using temporary existing Illumination service, etc.).
4. New irrigation paint of connection near north midblock.
S. New crosswalk on north leg of First Street and Oakes Ave only.
Subtotal
Contingency 10%
Illumination System (PSE)
Estimated Construction Cost
WSDOT CN Fees
Design Engineering and Bidding Services
Construction Engineering 1531
Total Estimated Project Cost
$460,235.00
$46,000.00
$55,000.00
$561,235,00
$2,500.00
$83,100.00
$84,200.00
$731,038.00
G:kPROJECTSk202M101OG%2G22 Kittites Distressed County 0.091Cnst Estimate- First Street Ph 3A Downtown RevNeWlion.xlsx
CITY OF CLE ELLIM
Downtown Revitalization - First Street Improvements
Funding Summary - November 2021
Design & Construction
Project Phase
ase - re an ion venue IMProventertts
Secured Funding
Amoun
2018 DistressedTax Grant
$
$234,480$92,
Funded
Design Constructic;
Surface Trainspnatation6iock Grant (STBG)
!'A� I ilovEM�
Fuily
2018 de Elum Downtown Association
$16,000
120113
2017 Complete Streets Grant
$100,000
2017 County Small -Scale Municipality Grant (Site Amenities)
Total Secured Funding
S460dim
Phase 2 - First Street Stormwater and 101111111no venue to es venue
Seared Funding
gpount
2019 Surface Transportation Block Grant (STSG)
$125,000
2018 CDBG Economic Opportunity Grant
$725,000
Design as Construction
2017 Distressed County Sales Tax Grant
2017 USDA PPG Grant20111
R
$17,500
$30,000
FuPy Ftencled
ajQS
MWIPLM
2019 Distressed County Sales Tax Grant
$390,000
2019 TIR Complete Streets
$400,000
City of Cie Elum General Fund
$16,000
2020 Distressed County Sales Tax Grant
sm
Total Seared Fundis
$2,153
Se - n RUMYenue reetsca e - PIESIGN
Secured Fun ft
Amount nenM
Design
Fully Funded
2019 Surface Transportation Block Grant (STSG)
It2020
- 'M 110
R�
$176,760
2018 PWB. Pre -construction Loan24
51tr`F�
Total Secured Fund ng
$710,000
2022: Phase 3A - Willinn Avenue to Oakes Avenue Streetmoe
'77
Design & Construetion
Secured Fundingm
t F �'
�� �w
ftw �
Fully Funded
2021 Distressed County Sales Tax Grant
2V'al
°`ictSewred
Funding
Seeking Construction
Planned Funding
&MgFrrj
Funding
2021 Plwaasedd County Sales Tax Want - T'�sAP99zatkm
Total Punned Fundi
S&+B4OOD
• - ens van Harris nue
a
Seeking construction
nsPlanned Fundine � tA�
2022 Surface Transportation Block Grant (STSG) (Awaiting Application Results) "a
pmauni
$819,51
Funding
City of Cie Elum Matching Funds
Total Planned Funding
5947,410
-
mile Phan 3 Subohases. CON Effloff
Planned Funding
Amount
Capital Budget Request
$2,500,000
Seeking Construction
PVWRD Loan
C�
$444,13
Funding
CDBG General Purpose Grant
wo
$750,ODD
Transportation improvement Board Grant
FLOO$75DDDW
Distressed County Sales Tax Grant
4
Total Planned Fundi%
$4,89461
Total Secured Funding: $3,713,960 Total Unsecured funding. $6,499,540
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