HomeMy WebLinkAboutLT-2022-008LT-2022-008-COWBOY CROSS
2022 LODGING TAX SERVICES AGREEMENT
BETWEEN KITTITAS COUNTY AND WEBB EVENTS LLC
This Contract, effective January 7, 2022, is made and entered into by and between -
KITTITAS COUNTY ("County"), a subdivision of the State of Washington, and WEBB EVENTS LLC
("Contracto/'), for the 2022Cowboy Cross {"Event").
WHEREAS, the purpose of this Agreement is to provide for activities and expenditures
designed to increase tourism,
NOW THEREFORE, in consideration of the terms and conditions contained herein, or
attached and incorporated and made a part hereof, the County and the Contractor mutually agree
as follows:
Seeliqn 1. Scope of Work.
a. Contractor shall provide the services and staff described in its Application for Lodging Tax
Funds submitted to the Lodging Tax Advisory Committee, attached hereto as Exhibit "A"
which is attached hereto and incorporated herein by this reference.
b. Except as otherwise specifically provided in this Agreement, Contractor shall furnish the
following as required to perform the services, described in Paragraph (a) above, in
accordance with this Agreement: Personnel, labor and supervision; technical, professional
and other services. All such services, property and other items furnished or required to be
furnished, together with all other obligations performed, or required to be performed, by
Contractor under this Agreement are collectively referred to herein as "Services."
c. Contractor shall commence, perform, and complete such Services in accordance with
€xhibit "8" which is attached hereto and incorporated herein by this reference.
Section 2. Pavment
a. As full compensation for satisfactory performance of the Contractor's Services, the County
agrees to pay Contractor the sum of twenty five thousand two hundred fifty dollars
(525,250.00) (Kittitas Co. todging tax funding).
b. Additional payment terms: The County will make payment to the Contractor only on a
reimbursement basis, as receipts/invoices for any items including marketing and/or
advertising are submitted to the County, not to exceed the sum of twenty five thousand two
hundred fifty dollars (S25,250.00) (Kittitas Co. lodging tax funding).
c. Services/Expenses that are reimbursed must be dated during the current year and final date
to submit reimbursements requests is January 15,2023 after this date funds lapse.
d. Requests for reimbursements must be submitted to:
Kittitas County Auditor
Attn: Auditor's Accounting
205 West Sth Ave - Suite 105
Ellensburg, WA 98926
2022 County Lodging Tox Funding Agreement Page 7
f.
a
a
a
a
a
a
a
LT-2022-008-COWBOY CROSS
a ud itorsaccounting@co. kittitas.wa.us
Reporting requirements of your events will be required on prescribed forms from the
County Auditor.
Contractor is eligible to claim reimbursement for the following items and amounts only
Online marketing
Advertising
Website updates
Social media development
Print ads
Design costs
Facebook ads
g. Contractor is not eligible to claim reimbursement for any items not listed in Section 2 (f) and
is further expressly denied funding for the following items as requested in the application as
defined in Section 1(a): N/A
h. Contractors requesting reimbursement for event-specific expenses shall submit all claims as
no more than two reimbursement requests with supporting documentation.
Contractors must complete the Lodging Tax Reimbursement online training course provided
by the County Audito/s office prior to filing reimbursement claim. Requests for
reimbursement will not be accepted by the County Auditor prior to the training being
completed. The training may be found online at the Kittitas County Auditor's website at the
fo llowi ng add ress: http://www.co. kittitas.wa. us/auditor/default.aspx
Section 3- Ferfo rmance bv Contractor.
Contractor shall not (by contract, operation of law or otherwise) delegate or subcontract
performance of any Services to any other person or entity without the prior written consent
of the County. Any such delegation or subcontracting without the County's prior written
consent shall be voidable at the County's option.
b. Contractor shall at all times be an independent contractor and not an agent or representa-
tive of the County with regard to performing the Services. Contractor shall not represent
that it is, or hold itself out as, an agent or representative of the County. ln no event shall
Contractor be authorized to enter into any Agreement or undertaking for or on behalf of the
County. lt is understood that the Contractor and the Contractor's staff and employees are
not employees of the County and are not, therefore, entitled to any benefits provided
employees of the County.
Contractor shall comply with all applicable laws, ordinances, rules, regulations, orders,
licenses, permits, and other requirements, now or hereafter in effect, of any governmental
authority (including, but not limited to, such requirements as may be imposed upon the
County and applicable to Services). Contractor shall furnish such documents as may be
required to effect or evidence such compliance. All laws, ordinances, rules, and orders
a
c
2022 County Lodging Tax Funding Agreement Poge 2
Lr -2022-048-COW BOY CROSS
required to be incorporated into agreements of this character are incorporated into this
Agreement by this reference. Contractor agrees to obtain all required licenses and permits,
and further agrees to keep them in full force and effect during the term of this Agreement.
d. The County and the Contractor agree that in fulfilling the terms and conditions of this
Agreement neither shall discriminate on the basis of race, creed, color, national origin, age,
sex, marital status, orthe presence of a physical, sensory, or mental handicap.
The Services shall at all times be subject to inspection by and approval of the County, but
the County's making (or failure or delay in making) such inspection or approval shall not
relieve Contractor of its responsibility to perform the Services in accord with this
Agreement, notwithstanding the County's knowledge of defective or non-complying
performance, or the substantiality or ease of discovering the same. Contractor shall provide
the County with sufficient, safe, and proper facilities and equipment for such inspection and
free access to such facilities.
f. This contract is subject to review by any Federal or State auditor. Contractor shall promptly
furnish the County or its designee, or such Federal or State auditor with such information
related to the Services as may be requested by the applicable governmental entity.
Contractor shall preserve and maintain all financial records and records relating to
performance of Services under this Agreement for six (6) years after contract termination,
For such duration after the County makes final payment of compensation due hereunder,
Contractor shall provide the County access to (and the County shall have the right to
examine, audit and copy, with or without notice) all of Contractor's books, documents,
papers and records related to the Services or this Agreement.
g. Contractor understands and acknowledges that Contractor is solely responsible for its own
reporting and accounting of all state, federal, social security, and local taxes, of every nature,
arising from Contractor's performance of this Agreement. All compensation received by the
Contractor will be reported to the lnternal Revenue Service at the end of the calendar year in
accord with the applicable IRS regulations.
Section 4. Release, lndemnitv. and Hold Harmless.
The County assumes no liability for the Contractor's actions under this Agreement. Contractor
releases and shall defend, indemnify, and hold harmless the County, its officers and employees,
agents, representatives, attorneys and/or volunteers, from and against all claims, costs, liabilities,
damages, and expenses, (including, but not limited to, reasonable attorney fees) which arise or
may arise or be alleged to arise out of or by reason of this Agreement including:
Any fault, negligence, strict liability or product liability of Contractor in connection with the
Services for this Agreement;
Any lien asserted upon any property of the County in connection with the Services for this
Agreement;
Any failure of Contractor, or of the Services, to comply with any applicable law, ordinance,
rule, regulation, order, license, permit and other requirement, now or hereafter in effect, of
any governmental authority; or
e
a
a
a
2022 County Lodging Tax Funding Agreement Page 3
LT-2022-008-COWBOY CROSS
a Any breach of or default under this Agreement by Contractor
Section 5. Compliance with Public Records Law.
a. ln compliance with Washington's public records law, the County will retain copies of any
documents associated with this Agreement, which may be required by law unless legally
exempt from such retention, for any applicable legally required retention period.
b. ln the event a public records request is made to the County for documents created in
relation to this Agreement, should legal uncertainty arise regarding the disclosability of any
documents under federal or state public records laws, the County shall provide notice to
Contractor pursuant to Washington's public records act, chapter 42.56 RCW, to allow
Contractor to seek a court injunction.
The County specifically shall not be liable to Contractor for the County's release under public
records laws of any documents not protected by trademark, copyright or other law.
Section 6. lndustrial lnsurance Waiver.
With respect to performance of this Agreement and as to any claims against the County, its Additional
lnsureds, officers, agents and employees, the Contractor expressly waives its immunity under Title 5L
of the Revised Code of Washington, the lndustrial lnsurance Act, for injuries to Contractor's employees
and agrees that the obligations to indemnifu, defend and hold harmless provided in this Agreement
extend to any claim brought by or on behalf of any employee of the Contractor. This waiver is
mutually negotiated by the parties to this Agreement.
Section 7. lnsurance and Endorsements.
The County may require through a request in writing that the Contractor provide the County
with a certificate, binder, or policy of liability insurance, acceptable to the County in an
amount specified by the County.
b. Such liability insurance shall be such as will protect Contractor, its employees, agents and
representatives, from all claims, losses, harm, costs, liabilities, damages and expenses
arising out of personal injury {including death) or property damage that may result from
performance of the Services or this Agreement, whether such performance is by Contractor
or any of its employees, agents or representatives.
Should the County require such liability insurance, the Contractor agrees to provide proof of
insurance prior to commencing performance of this Agreement.
d. Copies of the County's written req uest a nd the insu rance documents provided by Contractor
shall be attached to this Agreement and by this reference will be made part hereof.
e. Where insurance is requested by the County, all liability insurance policies shall be endorsed
to include the County as an Additional lnsured and shall stipulate that the insurance
c
2022 County Lodging Tax Funding Agreement Poge 4
LT-2022-008-COWBOY CROSS
afforded by the policies shall be primary insurance, and that any insurance, self-insured
retention, deductibles, or risk retention trusts maintained or partlcipated in by the Parties
shall be excess and not contributory to any other insurance maintained by the County.
Contractor shall furnish the County a certificate of insurance with Endorsement as evidence
that the required policies are in full force and effect.
Section 8. Termination.
The County may, by written notice thereof to Contractor, terminate this Agreement as to all or any
portion of the Services not yet performed, whether or not Contractor is in breach or default. Upon
receiving such notice of termination, Contractor shall, except as otherwise directed by the County,
immediately stop performing the Services to the extent specified in the notice. ln the event the
County terminates the Contractor's Services, the Contractor is obligated and hereby agrees to
refund to the County all monies paid for Services not yet rendered by the Contractor, if any, as of
the date of the notice of termination.
Section 9. Miscellaneous.
Contractor shall not (by contract, operation of law or otherwise) assign this Agreement or
any right or interest in this Agreement without the County's prior written consent.
b. This Agreement embodies the entire Agreement between the County and Contractor, and
supersedes any and all prior oral or written communications, proposals, conditions, promises,
representations, or understandings regarding the Services. No change, amendment or
modification of any provision of this Agreement shall be valid unless set forth in a written
amendment to the Agreement signed by both parties.
c. Notice for any purpose under this Agreement, except service of process, shall be given by
the Contractor to the Kittitas County Commissioners and the Kittitas County Auditor, 205 W.
5th Ave. Ste. 108, Ellensburg, WA 98926. For all purposes under this Agreement, any notice by
the County to the Contractor shall be given to the Contractor's address provided on the
signature page. Notice may be given by delivery or by depositing in the U.S. Mail, first class,
postage prepaid, certified mail, return receipt requested.
d. The section and paragraph headings of this Agreement are for reference convenience only
and are not intended to restrict, affect or be of any weight in interpreting or construing the
provisions of such sections or paragraphs.
e. This Agreement may be executed in one or more counterparts and by facsimile, each of
which will be deemed an original, but all of which together will constitute one and the same
instrument.
f. Contractor warrants to the County that the individual signing on Contractor's behalf has the
requisite power and authority to enter into and to perform Contractor's obligations under
this Agreement. Contractor further warrants to the County that Contractor has made no
misrepresentation or misleading statement in connection with this Agreement, and is not in
a
2022 County Lodging Tax Funding Agreement Page 5
LT -2022-OO8-C OW B OY C R OSS
violation of any applicable law, ordinance, or regulation the consequence of which will or
may materially affect Contractor's ability to perform its obligations under this Agreement.
g. lf any term or condition of this Agreement or the application thereof to any person(s) or
circumstances is held invalid, such invalidity shall not affect the other terms, conditions or
applications which can be given effect without the invalid term, condition or application. To
this end, the terms and conditions of this Agreement are declared severable.
h. The exclusive venue for any action brought to enforce this Agreement or any of its terms
shall be in Kittitas County, State of Washington.
The performance of this Agreement is subject to termination without liability by either party
upon the occurrence, or upon the prediction by the National Oceanic and Atmospheric
Administration, any other agency of the United States Government, or any agency of the
Government of the State of Washington of the occurrence of any circumstance beyond the
control of either party-including, without limitation. acts of God, war, acts of terrorism
within a fifty (50) mile radius of Kittitas County, government regulations, disaster,
pandemic/epidemic illness, strikes or threat of strikes (except that neither party may
terminate this Agreement for situations involving that party's own employees), civil
disorder, or curtailment of transportation facllities-to the extent that such circumstance
makes it illegal , impossible or economically impracticable for the parties to complete the
duties and mutual obligations agreed upon and imposed upon them herein. The ability to
terminate this Agreement without liability pursuant to this paragraph is conditioned upon
delivery of written notice from one party to the other within 10 days of such occurrence or
upon delivery of written notice from one party to the other within 24 hours of the receipt of
notice of the prediction of any of the above occurrences. To the extent feasible within the
constraints imposed by any event of the type described above, the parties agree that if the
triggering event is of apparently or likely transitory effect, the parties may negotiate such
amendments to the agreement that are mutually satisfactory and not otherwise contrary to
law, including but not limited to a change in the dates for completion of any portion or the
entirety of this agreement.
2022 County Lodging Tax Funding Agreement Page 6
KITTITAS COUNTY
BOARD OF COUNTY COMMISSIONERS
hair
Brett smith, Commissioner
Date
LT -2022-OA8- COW BOY C R OSS
CONTRACTOR
FrJ€lrs Ltt
IPrint Name]
b7*,o Kme rcf fuAo
(,6 2-G
IAddress]
{oz-s1t- il fg
[Telephone]
tl +',)0??
l- -| )) LtL)
Clerk of the Board
RM
Deputy Prosecuting Attorney
2022 County Lodging Tax Funding Agreement Page 7
Exhrkar t n
Ro
CLTAC: Application for Lodging Tax Grant Funding
Grant Application
Workshop - 2021*
Submittal lnstructions
& General
lnformation *
Upload Proof of
Organization Status*
doc0529552021 I 00809a 9 33 pdf
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Yes
No
Yes
You are strongly encouraged to compose your responses to the guestions ofthis form with a desktop text editor
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sent to you in an email. For your convenience we have provided a word document version of the guestions. Download it
here.
Organization lnformation
Name of Organization * webb Events LLC
Organization Address* 'ri:ir' r': :i
6280 Badger Pockel Road
Ellensourg
98926 USA
Organization is a:*" Busrness
Non-Profrt
lNote Please subnrtl W-9 for bustness or IRS Destgnatron Letter for non-profit.i
Chck here to vrew sanrple documents tredacted)
516 33KB
Project Contact lnformation
First Name* Matthew
Last Name* Webb
Phone Number* 509-899- I 1 58
Email* webbeventswa@gnrail corrr
Project or Event lnformation
ProjecUEvent Namer CowboY Cross
Service Categories ,,iri r .tll.'!r,j,iii(':i'tif,'JI)Ul/ ,j'tr,j il,r,t _..tii. -
Tourrsm promohon/marketing
, Operation of a spectal event designed to attract tounsts
Operatron of a tourism related facrlity
Other
Event Oates
Please provrde any spectfrc dates. or rarrge of dates on whrch your event or proJect will be held you rnay add as many
dates or date ranges as necessary.
Event Dates
Start Dates*
9122t2022
ProjecUEvent
Location *
New or Ongoing
ProjecUEvent?*
Amount of Funding
Requested *
Response 1:
ProjecVEvent
Description *
End Dates
9t26t2022
Ellensburg Rodeo Arena
Ongoing Pro1ecuEvenl (More lhan four years tn existence)
. New ProJectlEvenl iFour or fewer years [.t extstence]
s 40000 00
lfyouSelecled Ongotngprolect/Fvent aboveihtsamountnlaynolex.jcedl0%otthetotalexpensebrrdget0tlhrs
protect
Funding Request Max
Tourism Seasons*
Year-round {January - Decenrber)
Off Season {November - February;
Shculder Season (October or March - May)
r Hrgh Season {June - September)
Application Questions Part 1
Please answer each question completely, in the order listed. Please include any supporting Elata within the
response narrative.
1 | ProjecUEvent Description
Please provrde a descriptlon of your p!.olecl/event
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Cowboy Cross is a top level enduro cross race antl bull nding event held yearly rrr
the e/orld-famous Ellensburg Rodeo arena dunng lhe last weekend of Septernber.
These two events have never been combrned i:efore anywlrere rn the world unttl
they met together wrth the intro of Cowboy Cross rn 20 1B Havrng a backgrcun,J rrr
both brkes and bulls, I wanted to combrne these two events stnce 2009 b$t was
deiled nry appl'calion for almost 10 years due to it being an equrne only arena I
was finally grven approval rn 2017 bul had to cancel the event a week pflor due to
the Taylor Bridge fire and the farrgrounds berng neecled for anrmal evacuations and
boarding.
Srnce being allle to host the evenl 3 ttntes. we have seen rt grow exponenlrally and
have seen rt become a maJor event plllar and economrc cinver rn Krttrtas Counly
We are seekrng marketrng funds support to help gl"ow rt lo lts full capactty
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https.//youtu.belRRnL-b6reMY
List of lntended Use of Funds*
Online marketing
Advertising
Website updates
Social media development
Print ads
Design costs
Facebook ads
2l Supporting Kittitas County as a tourism destination
'1 Away fronl thelr place of resrdence or busrness and staying overniqht rn patd accomntodations
2 To a place fifty nrrles or more away from their place of resrdence or busrness for the day or stayrng overntght.
3. orfromanothercountryorstateoutstdeoftheirplaceof resrdenceorbusrness
You must provide the evidence utilized in determining your projections.
Response 2.1 *;i.,..r,,rIt t ur..,:rrr,,-1 ..4fir! t ';t!.,,.1!,,.i1 ,1,1 ;.,i,.,....,t,1 .:!rt/., i,
It rs truiy a one-of-a-krnd event. lt combtnes tow extreme sporls rn the same arena at
lhe same time al an affordable pflce. lt bflngs the Kittitas Ccunty Cowboy Culture
wrth the bull ridrng event wrth the exotement and challenge of Enduro cross
motorcycie racrng.
We generated roughly 5800.00 ln camping fees for I - 2 ilights for the Kittttas event
center. U/ebb Events booked nrultrple hotel rooms for our workrng slaff iscorekeeper
from Bozeman Mt.. Annourrcer frortr Bonny Lake Wa.t etc Eventbrile has hundreds
of out of the area ticket sales showrng at least 50o4, of the turnoul betng from outsrde
Kittrtas County.
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Response 2.2*,t):rri,iilfj!iriir:,:a',,. 'ijilr,iti:!ralfa'r!,',rj.lirljrr.i
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The growth of lhe event has steadily seen an increase s'nce it began :n 2018. lt has
seen tounstn growth as attendance has doublecj in the 3 years:t has been executed
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Application Questions. P afi. 2
3l lmpact
Response 3:
Measuring Results*
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My goal rs to use drfferent advertrsrng avenues like radro TV comntercial and pard
Facebook ads that reach a brgger denrograplrrc rnto a.eas wrth a much btgger
populatron than Ellensburg and Kittrtas Cour-rty. We will actrvely geotarget ads to
reach audiences rn malor tourrsnr-cirrvrng reglons over 50 nrrles away from
Fllensburg. rnciudrrrg Krng Counly and Pierce Counly
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Applicatron Questions Part 3
4l Collaboration
lf your organization collaborates or has created partnerships with other organirations, groups, or other events,
how is this accomplished?
4.'t Collaboration *u'/e have worked wrth the chamber and collaborate w,th partners and rnfluencers rn
our community to help grow and promote thts event nationally.
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4.2 Promoting Local
Business *
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We feel we currently do a good job pronroting our sponsors which are made up oi
95% local businesses. We have a theme of 'support those who supporl the spod'
and grve each and every bustness Facebook advertislng grving tnformation and
hrstory on their buslness
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'No
Yes.
'r. i
we also refer our attendees and parlrcrpants to stay ar local accommodatrons and
dine at vailous restaurants withrn Klttitas county and encourage them to put therr
money back rnto Our rural regron.
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4.3 Host Hotel*
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My event was set to start in 2017 but haiJ to be cancelled due to the Taylor brrclge
fire at the last mrnute. we rebounded wrth rt kickrng off in 2019 2019 and 2azj h.t
2020 like so many others. our event was cancelled due to Covrd- j g.
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Additional lnformation Thrs year rn 2021 we were able to have our event wrth the best attendance so far to
5l Future Plans
Please explain what plans exist to allow this project to become self-sustaining. lnclude any plans for ticket sales,
event sponsors, and other co5t-.ecovery models.
Future Plans*My future plans include agreerng upon a hosl hotel. abd growrng the spectator and
rrder attendance over lhe neyt few years lnrplementrng the abllity to take credtt
cards as well as a better onhne trcket purchase optron should rncrease revenue and
the ease of attendrng the event.
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Application Questions: Part 4
6l Additional lnformation
Provide any additional information which will assist the Lodging Tax Advisory Committee in evaluating your
project and its benefit to tourism.
date
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7l Previous Lodging Tax Grant lnformation
Previous Years
Awarded Lodging Tax
Grants*
Overall Attendnace
Past Actual*
2,7A0
Past Adual*
20a
Prior Year Paid
Overnight Stay Date
Past Methodology*
Number of people travelling more than 50 miles for your event?
Past Actual* projected*
t,500 2,500
Number of people traveling from outside WA State for your event?
PastActualr Projected*
100 200
The number of overnight guests who stay in paid accommodations in Kittitas County
for your event
PastActuat* Projected*
500 1,300
Number of paid lodging room nights resulting from you event/activity/facility?
rlias your elerd receivcrl i .rfl{,nrt lax n",trJl rr Orcvtit,s /.)ilts t
No. this evenUprolect has not prevtously recerved Lodgrng Tax Funding.
Yes. 1 year prevaous
Yes. 2 years prevtous
Yes. 3 or more years previous
Projected *
3,500
Projected*
520
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t Direct Count (preferred)
lndrrect Count
Representative Survey
lnformal Survey ipreferred)
Structured Estlmate
Other
Projected
Methodology*
Methodology
Narrative *
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" Direct Couni {preferred)
lndrrect Count
Representatrve Survey
lnformal Survey (preferredi
Structured Estimate
Other
We use online ticket sales to determlne the success and prolectrons of thrs evenl
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Yes " No
Application Questions: Part 5
8l Funding
Does your organizatron have or have you apphed for. grant fundrng {rom other sources? lf not why not? li yes please |st
tlte fundtng you have for the prolecl rncludrng any volunteer and in-krnd sources rn Question 9l project Budget
Overview.
Funding sources and amounts whrch have not yat been securerl wrll be lrsted separately rn the freld{si drrectly below
Flnally what changes would occur rf the prolect couldn t be funded?
Other Funding *
Explanation
Funding Shortfalls*
Malching Funds
Percentage
*
Il rlir,r'il r,i!. t,r:r.t ,:l:r{i;:,j.j\c(j.,rr ,jlui nriljr ,i, i.rtrii i:-r :rai,,rj t,:,i r\
I, i ir!
\y'Je have never app|ed for grant fr.rndtng before due to not knowrng where the evenl
was headed in terms of attendance montenturyt. response from the spectalors etc.
fulissing lasl year put everythtng on hold as we drdn t know ii this year ivould work as
wrll wrlh covrej-19 mandates and changes. Fundirrg has been secured solely ihrough
our local sponsors
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, i 1 ii jf\ lrlla:.,,,i,; I'L'.,tlrrI1:.i r i ,,t,ir.:jl j,.i,t.i,',rnt-.ri.:. t:it...11r-..,
Would you have io strck to our current marketjng and reach fewer people leading to
a snraller event overall. wrth less opportunrty for sponsorshrp growth and followup
touflsm in the future
,.ir..il '. !, i. ,->r I i!.,1
235.00
Yt
9l Project Budget Overview
Please cotnplete budget fof thrs proJectlproposal. lf your agency cperates rndependenily of thrs prolect apphcatrorr ( n:ay
not be necessary to submit the en:ire agency buciget. You must submit a budget which specifically pertains to the
projecvevent for which you are requesting funding and adheres to the basic budgei format shown below
The budget must rnclode antlclpated revenues. expenditures. and any potential profit or loss For prolecls/events which are
ongoing for nrore than one ( 1 r year. please also submrt actuals from the previous three i3t years of operatrons ineed not
be consecutrve) for the prolectproposal rf applicalrle.
For any clairred in-kind contributions valued at $500 or more and related to market,ng/advertising, you must
submit verifying documentation which assures the contribution will be provided. For lnstance rf you are clarmrng ;n-
kind contllbutions ln the form of advertrsing malch a brndrng contract rtemrzrng the nratcl}ng value arrd obligattng esch
party fiust be provided.
ATTENTION: ln an efforl to allow an adequate level of flexibilaty forall applicants. not all fields rn the budget portlon are
required to be filled before this form is submitted. Providing all applicable data is your responsibility, failure to do so
will potentially jeopardize your application's chance for review
Verification of ln-kind
Contributions
Budget Year
Edit ifnecessary 2019 2020 2021
Revenues From Consolidated Lodging Tax Grant
r', rrrv_t.lilr",,r..fr.,tt yrlr't-..:r!i',:r)i(jt, ll-i'll_tr t, r,1r:: irrr,,,tJr...ji. rriji..rLrjlil,, !:r.,it ,
,t.rr i!,,r. i ri r,lri:t! r::iLr'r' .l,lii. :i\ \!rri.- t\,, ,r.ir,i,\rtt r,, ../ll ire trr,l!r.i!;i
ln-Kind Contrrbutions {except volunteensm)
Account Name
Past Actual 3
LTAC Grant Funding $ 0.00
All Other Revenues
Account Name PastActual 3
Sponsors $ 20000.00
Catering Sponsors $ 2300.00
Ticket Sales $ 24000.00
Merch Sales $ 5500.00
Past Actual 3
$ 0.00
Past Actual 3
Revenue Totals $ 51800.00
Past Actual 2
$ 0.00
Past Actual 2
$ 0.00
$ 0.00
$ 0.00
$ 0.00
Past Actual 2
$ 0.00
Past Actual 1
$ 0.00
Past Actual 1
$ 28000.00
$ 0.00
$ 34000.00
$ 10000.00
Past Actual I
$ 0.00
Past Actual 1
Past Actual 1
$ 72000.00
Past Actual 1
$ 3200.00
$ 2800.00
2A22
Projected
$ 40,000.00
Projected
$ 35000.00
s 0.00
$ 44000.00
$ 15000.00
Projected
$ 0.00
Projected
0
Projected
$ 134000.00
Projected
$ 4000.00
s 3000.00
Contributions of Volunteer Time
Past Aclual 3 Past Actual 2
Number of Hours
Calculated Value of
Prgected Volunteer
Time
s 0.00
Past Actual 2
$ 0.00
Expenses
Account Name
Arena Rental
lnsurance
Past Actual 3
$ 2600.00
$ 2100.00
Past Actual 2
$ 0.00
$ 0.00
Merch
Track Build
Daniel Beard
Rodeos
Awards
Print marketing
Catering
Buckles
lMnner Payout
Yakima TV Ad
Golf Cart Rental
Dirt Bike Announcer
Videographer
Photographer
Staff Food
Security
KC Fire/ EMT
Alcohol for Sponsors
Gard
Speaker Rental
Utensils
Liquor License
$ 8000.00
$ 12000.00
$ 10300.00
$ 11000.00
s 16500.00
s 11500.00
$ 15000.00
$ 20000.00
$ 15000.00
$ 0.00
$ 0.00
$ 0.00
$ 2800.00
$ 2s00.00
$ 0.00
$ 0.00
$ 5000.00
$ 0.00
s000
$ 0.00
$ 0.00
$ 0.00
$ 0.00
$ 0.00
$ 0.00
$ 0.00
$ 0.00
$ 0.00
$ 0.00
$ 0.00
$ 0.00
$ 0.00
$ 0.00
$ 0.00
$ 0.00
$ 0.00
$ 0.00
$ 0.00
$ 0.00
$ 0.00
$ 0.00
$ 0.00
$ 0.00
$ 0.00
$ 0.00
$ 0.00
$ 0.00
$ 0.00
Past Actual 2
$ 0.00
$ 2950.00
$ 3300.00
$ 2800.00
$ 1000.00
$ 8000.00
$ 1500.00
$ 1000.00
$ 't200.00
$ 800.00
$ 500.00
s 1500.00
$ 1800.00
$ 900.00
$ 3500.00
$ 500.00
$ 500.00
$ 415.00
$ 20.00
$ 3000.00
$ 4000.00
$ 3500.00
$ 1s00.00
$ 12000.00
$ 1500.00
$ 1500.00
$ 1500.00
$ 1000.00
$ 750.00
$ 2000.00
$ 2500.00
$ 900.00
$ 4500.00
$ 750.00
$ 7s0.00
$ 500.00
$ 20.00
Prolected
$ 99170.00
Past Actual 3
Expense Totals $ 45300.00
Profit & Loss
Past Actual 3
$ 6500.00
Past Actual 2
$ 0.00
Past Actual 't
$ 77185.00
Past Actual 1
$ -5185.00
Projected
$ 34830,00
Application Certification
The appllcant lrere cerlifies and affirms 1. That rt does not now nor wrll rt durrng the per{crrnance of any contract alsrnq
from thrs applicatro!r unlawfully disclmrnale agarnst any employee. applrcanl for employment c|ent. customer. or other
person who nltght beneftt from satd contracl. by reason of age. race. color. ethnrcrly. sex. reltgion mtlitary status sexual
orrenlatlon. creed place ot birth. or disabrlity 2 That itwrll abrde by all relevant local state and federal laws and
.egulations and 3. Thal it has read the tnfornratron conlarned rn the lnstructtons on pages I and 2 and understancls anci
wrli comply wrth all provrsrons thereof
Certified by:
6//ay/7/ar5
Name *
Applicant's Title *
ir.'laI L,\ ebi)
J,.,,,e r
,o,' Vlf-9 Request for Taxpayer
ldentification Number and Certification
Requesle/s namo and address {oplional)
(Rsv. Octobsr 2018)
Deparlrnenl ot lhe Tr€aslry
htErnal Rsvsnus Seruice
Give Form to the
requester. Do not
send to the lRS.
ct
oo)(to
ocr!o. .g!o
!J
?9.
o- .9
.E
oo6
0)oa
for
1 NamB (as shown on your income lax raturn). Nsmo is requiaed on lhis line. do not leave this lane blank.
MATTHEW N. WEBB
2 Busan€gs name/disregardqd €nlity name. if diff€rent |rom above
7 List accounl number(s) here (optional)
4 Eremplions {cod€iapply only lo
certain enlilies. nol individuals; see
Inslruclions on page 3li
Exempt pay€e code 0l any)
Ex€mptron from FATCA r€po(ing
cod€ (if anyl
lo accounls nainlained oulside lhe U .
3 Chsck appropriate box fot federal lax classiticalion ol lhe person whose namo is enl€rod on line 1 Ch6ck onty on6 ot tho
lollowing sevso boxss.
f limiteOtiaUrl;tycompany.Enlerlhslaxclassilication(C=Ccorporation,s-scorporataon.P:Parlnership)
Note: Cieck tie appropflale box iI the line abov6 for {he lax classilication of lhs single-member owner. Do nol check
LLC il the LLC ;s classilied as a singlo-member LLC thal is disr€garded kom the owner unless lhe ownsr of lhe LLC is
anolher LLC lhat ls not disrogarded lrom lhe own€r For U.S. federal lax purpose$. Olhenrise, a singte-member LLC that
is disregarded from lhe owner should check lhe appropriate box tor the {ax classilicalion ofils owner.
[-l other lsee instruclionsl >
nI TrusV€slaleC Corporalion S Co.poralion Psdnershiglndividual/sol6 propristor or
srn9l6-msmber LLC
5 Address {number. slreel. and apl or suite no } See inslrlctions
6280 BADGER POCKET RD
6 City. slale, and ZIP code
ELLENSBURG,wL 98926
ldentification Num
Enter your TIN in the appropriate box. The TIN provided must match lhe name given on line 1 to avoid
backup withholding. For individuals, this is generally your social security number (SSN). However, for a
resident alien, sole proprietor, or disregarded entity, see the instructions for Part l, later. For other
entities, it is your employer identitication number (ElN). lf you do not have a number, see How ta gel a
I/M later,
531-98-9495
or
Note: lf the account is in more than one name, see the instructions for line 1. Also see What Name and
Number To Give the Requester for guidelines on whose number to enter.
Part ll Certificatio n
Under penalties of perjury, I certify that:
1. The number shown on this form is my correct taxpayer identification number (or I am waiting for a number to be issued to me), and
2. I am not subject to backup withholding because: (a) I am exempt from backup withholding, or (b) I have not been notified by the lnternal Revenue
Service (lRS) that I am subiect to backup withholding as a result of a failure to report all interest or dividends, or (c) the IRS has notified me that I am
no longer subject to backup withholding; and
3. I am a U.S. citizen or other U.S. person (defined below); and
4. The FATCA code(s) entered on this form (if any) indicating that I am exempt from FATCA reporting is correct.
Certification instructions, You must cross out item 2 above if you have been notilied by the IRS lhat you are currently subject to backup withholding because
you have failed to reporl all interest and dividends on your tax return. For real estale transactions, item 2 does not apply. For morlgage interest paid,
acquisition or abandonment of secured property, cancellation of debt,to individual retirement arrangement (lRA). and generally, payments
other than interest and dividends, you are not to sign bul provide your correct TlN. See the instructions for Parl ll, later
Sign
Dale >
Soclal securlty numbor
Employer ldenllfl caliot number
Slgnalsrs ot
u.s.
DAA ronn W-9 {Reu to-zora)
Exhibit "8"
Guidelines and Requirements for
Expenditure Reimbursements from Lodging Tax
Section 1. Branding
Contractors who have been approved to utilize grant awards for advertising expenditures must
incorporate Kittitas County and the appropriate City of Cle Elum, Ellensburg, or Roslyn tourism
information as follows:
A. Websites and Social Media Sites must include the County's and appropriate City's tourism
website logo or URL with an operational link to the site(s). The URL landing page must use the
correct logos and have a link to centralwashingtonoutdoor.com. Contractors must either keep
the landing page active until time of reimbursement or use a screen capture for full
reimbursement. {lf you are using a live logo as the link to CWO, please ensure the hyperlink is
shown in the screen capture). The logo must be displayed on the contractor's home page, it
must be sized no smaller lhan% inch in height and must be surrounded by appropriate white
space to allow easy recognition and legibility. Contractors shall not change the logo(s) in color or
appearance.
B. Print Advertising and Online Display Advertising of all types (including but not limited to
newspaper, periodicals, flyers, posters, billboards, direct mail, e-newsletters, third-party
websites, streaming displays, social media etc.) must include the County's and appropriate
City's tourism website logo {or URL with a one-click away operational hyperlink}. The URL
landing page must use the correct logos and have a link to centralwashingtonoutdoor.com.
Contractors must either keep the landing page active until time of reimbursement or use a
screen capture for full reimbursement. (lf you are using a live logo as the link to CWO, please
ensure the hyperlink is shown in the screen capture). The logo must be sized no smaller lhan %
inch in height and must be surrounded by appropriate white space to allow easy recognition and
legibility. Contractors shall not change the logo(s) in color or appearance.
C. Video Advertising of all types (including but not limited to television, online, electronic kiosks,
motion billboards, etc.) must include the County's and appropriate City's tourism website logo.
The logo must be sized no smaller than % inch in height, and must be surrounded by appropriate
white space to allow easy recognition and legibility. Contractors shall not change the logo{s) in
color or appearance.
All logos and website information may be obtained by contacting the Director of Tourism, Kittitas
County Chamber of Commerce.
Section 2. Advertisine Reimbursements
Contractors seeking reimbursement from Lodging Tax Funds for advertising expenditures must adhere
to the following guidelines and requirements for each type of advertising media utilized.
A. Print Advertising:
1. Print advertising placed with any media provider which operates exclusively outside of
Kittitas County may be reimbursed at 100% of the cost, including any production costs. To
operate exclusively outside of Kittitas County, the provider must not be physically located in
the County and/or not distribute any media within the County.
2. Print advertising placed with any media provider which operates inside Kittitas County may
be reimbursed as follows:
a' For date-specific events, advertising the day ofthe event and up to 10 days prior to
the event may be reimbursed at 100% of the cost, including any production costs.
b. For seasonal or year-round events, or for date-specific events outside of the time-
frame in Section 2 A, (2)(a) above, advertising reimbursement requests must include a
statement from the media provider specifiTing the percentage distribution to areas
outside of Kittitas County. Reimbursements will be allowed for the amount distributed
outside of Kittitas County, including any production costs.
B. Television Advertisine;
1. Television advertising placed with any media provider outside the Yakima/Kittitas DMA will
be reimbursed at 100% of the cost, including any production cost.
2. Television advertising placed with any media provider inside the Yakima /Kittitas DMA will
be reimbursed as follows:
a. For date-specific events, advertising the day of the event and up to 7 days prior to
the event may be reimbursed at 100% of the cost, including any production costs.
b. For seasonal or year-round events, or for date-specific events outside of the time-
frame in Section 2 B, Z(al above, advertising may be reimbursed at the rate of TOYo of
the total cost, including any production costs.
C. Online Advertisins:
1. Online advertising and promotion may be reimbursed at 100% of the cost, including any
production cost.
2. Streamed media (radio, television, other) requests for reimbursement must include a
statement from the media provider specifying the percentage of recipients which are
outside of Kittitas County. Reimbursements will be allowed for the percentage distributed
outside of Kittitas County, including any production costs.
D. Direct Mail:
L. Direct mail advertising may be reimbursed at IOOYo of the cost, including any production
cost, for each item mailed or shipped to a destination outside of Kittitas County. ln order to
receive reimbursement, a list of the addresses and a signed statement from the contractor
that the list is accurate, or other proof of delivery, must be provided along with other
required documentation.
E. Flvers/Posters:
1, Flyers or posters which are placed outside of Kittitas County may be reimbursed at 1"00% of
thecost,includinganyproductioncost. lnordertoreceivereimbursement,alistofthe
locations where flyers or posters were posted outside of Kittitas County, a signed statement
from the contractor that the list is accurate and a copy of the poste r/flyer must be provided
along with other required documentation.
2. Banners which are placed inside of Kittitas County may be reimbursed at 100% of the cost,
including any production costs. ln order to receive reimbursement, the banner cannot list a
specified date or location. Request can only be made one time.3' Signage (site layout use only) which are placed inside of the venue/facility of the event may
be reimbursed at 100% of the cost, including any production costs. ln order to receive
reimbursement, the signage cannot list specified date or location. Request can only be
made one time. (i.e. ADA Parking/Parking, Loading Zone, Evacuation Route, Bathrooms, and
Stage locations)
F. Radio Advertising:
1.. Radio advertising placed with any media provider located outside of Kittitas County may be
reimbursed at 100% of the cost, including any production cost.
2. Radio advertising placed with any media provider located inside of Kittitas County may be
reimbursed as follows:
a. For date-specific events, advertising the day of the event and up to 7 days prior to
the event may be reimbursed at 100% of the cost, including any production cost.
b. For seasonal or year-round events, or for date-specific events outside of the time-
frame in Section 2F,2(a) above, advertising may be reimbursed at the rate of 30%of
the total cost, including any production costs.
G. Ooeration imbursement:
1. Operation costs may be reimbursed LOO% of the paid invoice cost. ln order to receive
reimbursement operations invoice must an approved cost from the Consolidated Lodging
Tax committee members list. lnvoice provided must include notation of payment with proof
of payment.
2. Mileage reimbursements that are outside of 50 miles of Kittitas County may be reimbursed
at 100% of cost. ln order to receive reimbursement, a signed statement from the receiver
along with other required documentation. Mileage reimbursement subject to IRS mileage
reimbursement rates which may change annually.
3. ltems not eligible for reimbursement:
a. Salaries of employees
b. Capitol purchases- any item with 3+ years life and over 55,000.c. Licenses, permits, insurance, or credit card fees