HomeMy WebLinkAboutLT-2022-012LT -2O22.0L2-ROS LYN RONALD H E RITAG E
2022 LODGI NG TAX SERVICES AG REEME NT
BETWEEN KITTITAS COUNTY AND THE ROSLYN, RONALD, CLE ELUM HERITAGE CLUB
This Contract, effective January 7, 2022, is made and entered into by and between -
KITTITAS COUNTY ("County"), a subdivision of the State of Washington, and the Roslyn, Ronald, Cle
Elum Heritage Club ("Contracto r"), fot the 2022 Annual Marketing ("Event").
WHEREAS, the purpose of this Agreement is to provide for activities and expenditures
designed to increase tourism,
NOW THEREFORE, in consideration of the terms and conditions contained herein, or
attached and incorporated and made a part hereof, the County and the Contractor mutually agree
as follows:
Section 1.of Work.
a. Contractor shall provide the services and staff described in its Application for Lodging Tax
Funds submitted to the Lodging Tax Advisory Committee, attached hereto as Exhibit "A"
which is attached hereto and incorporated herein by this reference.
b. Except as otherwise specifically provided in this Agreement, Contractor shall furnish the
following as required to perform the services, described in Paragraph (a) above, in
accordance with this Agreement: Personnel, labor and supervision; technical, professional
and other services. All such services, property and other items furnished or required to be
furnished, together with all other obligations performed, or required to be performed, by
Contractor under this Agreement are collectively referred to herein as "Services."
c. Contractor shall commence, perform, and complete such Services in accordance with
Exhibit "B" which is attached hereto and incorporated herein by this reference.
Section 2. Pavment
a. As full compensation for satisfactory performance of the Contractor's Services, the County
agrees to pay Contractor the sum of twelve thousand three hundred seventy five dollars
(S12,375.00) (Kittitas Co. todging tax funding).
b. Additional payment terms: The County will make payment to the Contractor only on a
reimbursement basis, as receipts/invoices for any items including marketing and/or
advertising are submitted to the County, not to exceed the sum of twelve thousand three
hundred seventy five dollars (S12,375.00) (Kittitas Co. lodging tax funding).
c. Services/Expenses that are reimbursed must be dated during the current year and final date
to submit reimbursements requests is January L5,2023 after this date funds lapse.
d. Requests for reimbursements must be submitted to:
Kittitas County Aud itor
Attn: Auditor's Accounting
205 West 5th Ave - Suite 105
Ellensburg, WA 98926
2022 County Lodging Tax Funding Agreement Page 7
LT -2O22-OT2-ROSLYN RONALD H ER ITAG E
a uditorsaccounting@co.kittitas.wa. us
e. Reporting requirements of your events will be required on prescribed forms from the
County Auditor.
f. Contractor is eligible to claim reimbursement for the following items and amounts only
o Print Advertising
e Television/RadioAdvertising
o DigitalMarketing/OnlineAdvertising
o Direct Mail
r Print materials (Flyers/Posters/Programs/Brochures)
o Signage
r Talent Fees/Speakers
o Facility Rentals
. Equipment Rentals
r OperationalReimbursement
g. Contractor is not eligible to claim reimbursement for any items not listed in Section 2 (f) and
is further expressly denied funding for the following items as requested in the application as
defined in Section 1(a): N/A
h. Contractors requesting reimbursement for event-specific expenses shall submit all claims as
no more than two reimbursement requests with supporting documentation.
Contractors must complete the Lodging Tax Reimbursement online training course provided
by the County Auditor's office prior to filing reimbursement claim. Requests for
reimbursement will not be accepted by the County Auditor prior to the training being
completed. The training may be found online at the Kittitas County Auditor's website at the
fo I lowing add ress: http ://www.co. kittita s.wa. us/a ud itor/defa ult.aspx
Section 3. Perform ance bv Contractor
Contractor shall not (by contract, operation of law or otherwise) delegate or subcontract
performance of any Services to any other person or entity without the prior written consent
of the County. Any such delegation or subcontracting without the County's prior written
consent shall be voidable at the County's option.
b. Contractor shall at all times be an independent contractor and not an agent or representa-
tive of the County with regard to performing the Services. Contractor shall not represent
that it is, or hold itself out as, an agent or representative of the County. ln no event shall
Contractor be authorized to enter into any Agreement or undertaking for or on behalf of the
County. lt is understood that the Contractor and the Contractor's staff and employees are
not employees of the County and are not, therefore, entitled to any benefits provided
employees of the County.
c. Contractor shall comply with all applicable laws, ordinances, rules, regulations, orders,
licenses, permits, and other requirements, now or hereafter in effect, of any governmental
2022 County Lodging Tax Funding Agreement Page 2
LT -2O22-OL2- ROS LYN RONALD H E R ITAG E
authority (including, but not limited to, such requirements as may be imposed upon the
County and applicable to Services). Contractor shall furnish such documents as may be
required to effect or evidence such compliance. All laws, ordinances, rules, and orders
required to be incorporated into agreements of this character are incorporated into this
Agreement by this reference. Contractor agrees to obtain all required licenses and permits,
and further agrees to keep them in full force and effect during the term of this Agreement.
d. The County and the Contractor agree that in fulfilling the terms and conditions of this
Agreement neither shall discriminate on the basis of race, creed, color, national origin, age,
sex, marital status, or the presence of a physical, sensory, or mental handicap.
e. The Services shall at all times be subject to inspection by and approval of the County, but
the County's making (or failure or delay in making) such inspection or approval shall not
relieve Contractor of its responsibility to perform the Services in accord with this
Agreement, notwithstanding the County's knowledge of defective or non-complying
performance, or the substantiality or ease of discovering the same. Contractor shall provide
the County with sufficient, safe, and proper facilities and equipment for such inspection and
free access to such facilities.
f. This contract is subject to review by any Federal or State auditor. Contractor shall promptly
furnish the County or its designee, or such Federal or State auditor with such information
related to the Services as may be requested by the applicable governmental entity.
Contractor shall preserve and maintain all financial records and records relating to
performance of Services under this Agreement for six (6) years after contract termination.
For such duration after the County makes final payment of compensation due hereunder,
Contractor shall provide the County access to (and the County shall have the right to
examine, audit and copy, with or without notice) all of Contractor's books, documents,
papers and records related to the Services or this Agreement.
g. Contractor understands and acknowledges that Contractor is solely responsible for its own
reporting and accounting of all state, federal, social security, and local taxes, of every nature,
arising from Contractor's performance of this Agreement. All compensation received by the
Contractor will be reported to the lnternal Revenue Service at the end of the calendar year in
accord with the applicable IRS regulations.
Section 4. Release, lndemnitv, and Hold Harmless.
The County assumes no liability for the Contractor's actions under this Agreement. Contractor
releases and shall defend, indemnify, and hold harmless the County, its officers and employees,
agents, representatives, attorneys and/or volunteers, from and against all claims, costs, liabilities,
damages, and expenses, (including, but not limited to, reasonable attorney fees) which arise or
may arise or be alleged to arise out of or by reason of this Agreement including:
Any fault, negligence, strict liability or product liability of Contractor in connection with the
Services for this Agreement;
Any lien asserted upon any property of the County in connection with the Services for this
Agreement;
Any failure of Contractor, or of the Services, to comply with any applicable law, ordinance,
o
a
a
2022 County Lodging Tax Funding Agreement Page 3
a
LT -2022-OI2- ROSLYN RONALD H E RITAG E
rule, regulation, order, license, permit and other requirement, now or hereafter in effect, of
any governmental authority; or
Any breach of or default under this Agreement by Contractor
Section 5. Comoliance Public Records Law.
a ln compliance with Washington's public records law, the County will retain copies of any
documents associated with this Agreement, which may be required by law unless legally
exempt from such retention, for any applicable legally required retention period.
b. ln the event a public records request is made to the County for documents created in
relation to this Agreement, should legal uncertainty arise regarding the disclosability of any
documents under federal or state public records laws, the County shall provide notice to
Contractor pursuant to Washington's public records act, chapter 42.56 RCW, to allow
Contractor to seek a court injunction.
c The County specifically shall not be liable to Contractor for the County's release under public
records laws of any documents not protected by trademark, copyright or other law.
Section 5. lndustri I lnsurance Waiver.
With respect to performance of this Agreement and as to any claims against the County, its Additional
lnsureds, officers, agents and employees, the Contractor expressly waives its immunity under Title 5L
of the Revised Code of Washington, the lndustrial lnsurance Act, for injuries to Contracto/s employees
and agrees that the obligations to indemnify, defend and hold harmless provided in this Agreement
extend to any claim brought by or on behalf of any employee of the Contractor. This waiver is
mutually negotiated by the parties to this Agreement.
Section 7. lnsu and Endorsements
a The County may require through a request in writing that the Contractor provide the County
with a certificate, binder, or policy of liability insurance, acceptable to the County in an
amount specified by the County.
b. Such liability insurance shall be such as will protect Contractor, its employees, agents and
representatives, from all claims, losses, harm, costs, liabilities, damages and expenses
arising out of personal injury (including death) or property damage that may result from
performance of the Services or this Agreement, whether such performance is by Contractor
or any of its employees, agents or representatives.
c. Should the County require such liability insurance, the Contractor agrees to provide proof of
insurance prior to commencing performance of this Agreement.
d. Copies of the County's written request and the insurance documents provided by Contractor
shall be attached to this Agreement and by this reference will be made part hereof.
2022 County Lodging Tdx Funding Agreement Page 4
LT -2022-OT2-ROS LYN RONALD H ERITAG E
Where insurance is requested by the County, all liability insurance policies shall be endorsed
to include the County as an Additional lnsured and shall stipulate that the insurance
afforded by the policies shall be primary insurance, and that any insurance, self-insured
retention, deductibles, or risk retention trusts maintained or participated in by the parties
shall be excess and not contributory to any other insurance maintained by the County.
Contractor shall furnish the County a certificate of insurance with Endorsement as evidence
that the required policies are in full force and effect.
Section 8.Termination.
The County may, by written notice thereof to Contractor, terminate this Agreement as to all or any
portion of the Services not yet performed, whether or not Contractor is in breach or default. Upon
receiving such notice of termination, Contractor shall, except as otherwise directed by the County,
immediately stop performing the Services to the extent specified in the notice. ln the event the
County terminates the Contractor's Services, the Contractor is obligated and hereby agrees to
refund to the County all monies paid for Services not yet rendered by the Contractor, if any, as of
the date of the notice of termination.
Section 9. Miscellaneous.
a. Contractor shall not (by contract, operation of law or otherwise) assign this Agreement or
any right or interest in this Agreement without the County's prior written consent.
b. This Agreement embodies the entire Agreement between the County and Contractor, and
supersedes any and all prior oral or written communications, proposals, conditions, promises,
representations, or understandings regarding the Services. No change, amendment or
modification of any provision of this Agreement shall be valid unless set forth in a written
amendment to the Agreement signed by both parties.
c. Notice for any purpose under this Agreement, except service of process, shall be given by
the Contractor to the Kittitas County Commissioners and the Kittitas County Auditor, 205 W.
5th Ave. Ste. 108, Ellensburg, WA 98926. For all purposes under this Agreement, any notice by
the County to the Contractor shall be given to the Contractor's address provided on the
signature page. Notice may be given by delivery or by depositing in the U.S. Mail, first class,
postage prepaid, certified mail, return receipt requested.
d. The section and paragraph headings of this Agreement are for reference convenience only
and are not intended to restrict, affect or be of any weight in interpreting or construing the
provisions of such sections or paragraphs.
This Agreement may be executed in one or more counterparts and by facsimile, each of
which will be deemed an original, but all of which together will constitute one and the same
instrument.
2022 County Lodging Tax Funding Agreement Pdge 5
LT.2O22-072-ROS LYN RONALD H E R ITAG E
f. Contractor warrants to the County that the individual signing on Contractor's behalf has the
requisite power and authority to enter into and to perform Contractor's obligations under
this Agreement. Contractor further warrants to the County that Contractor has made no
misrepresentation or misleading statement in connection with this Agreement, and is not in
violation of any applicable law, ordinance, or regulation the consequence of which will or
may materially affect Contractor's ability to perform its obligations under this Agreement.
g. lf any term or condition of this Agreement or the application thereof to any person(s) or
circumstances is held invalid, such invalidity shall not affect the other terms, conditions or
applications which can be given effect without the invalid term, condition or application. To
this end, the terms and conditions of this Agreement are declared severable.
h. The exclusive venue for any action brought to enforce this Agreement or any of its terms
shall be in Kittitas County, State of Washington.
The performance of this Agreement is subject to termination without liability by either party
upon the occurrence, or upon the prediction by the National Oceanic and Atmospheric
Administration, any other agency of the United States Government, or any agency of the
Government of the State of Washington of the occurrence of any circumstance beyond the
control of either party-including, without limitation, acts of God, war, acts of terrorism
within a fifty (50) mile radius of Kittitas County, government regulations, disaster,
pandemic/epidemic illness, strikes or threat of strikes (except that neither party may
terminate this Agreement for situations involving that party's own employees), civil
disorder, or curtailment of transportation facilities-to the extent that such circumstance
makes it illegal , impossible or economically impracticable for the parties to complete the
duties and mutual obligations agreed upon and imposed upon them herein. The ability to
terminate this Agreement without liability pursuant to this paragraph is conditioned upon
delivery of written notice from one party to the other within 10 days of such occurrence or
upon delivery of written notice from one party to the other within 24 hours of the receipt of
notice of the prediction of any of the above occurrences. To the extent feasible within the
constraints imposed by any event of the type described above, the parties agree that if the
triggering event is of apparently or likely transitory effect, the parties may negotiate such
amendments to the agreement that are mutually satisfactory and not otherwise contrary to
law, including but not limited to a change in the dates for completion of any portion or the
entirety of this agreement.
2022 County Lodging Tax Funding Agreement Page 6
KITTITAS COUNTY
BOARD OF COUNTY COMMISSIONERS
Chair
V Chair
Brett Wachsm ith, Comm issioner
Clerk of the Board
ED AS TO FORM:
Deputy Prosecuting Attorney
LT -2O22-OT2- ROSLYN RONALD H ER ITAG E
CONTRACTOR
IPrint Name]4nn
ns,Aoxqa, Et Al"a,w %?n (Rec//c
[Address]
@oo ) 7Eg -SSeg
[Telephone]
)
2022 County Lodging Tax Funding Agreement Page 7
Evvriur off'
CLTAC: Application for Lodging Tax Grant Funding
Grant Application
Workshop -2021*
Submittal lnstructions
& General
lnformation *
Djd yott attertd the G.artt Application Workshop - 20?'1 hosted by lhe Kittitas Courrty Chamber ot Comnterce?
1i) Yes
i.) No
lg Yes,
I have read and undersland Submittal lnstructions and General lnfornalion fo, the 2021 Lodging Tax Gratrt Fund;ng
Process
You are strongly encouraged to compose your respon$es to the questions of thie form with a desktop text sditor
and save your work, then copy and paste the information into the form. You may also save a draft by selecting the button
at the bottom of this page. When you do this you will be logged out and must log back in to continue. ln order to save a
draft you will need to provide an email address and a password. After completing the save draft, you will be redirected to
landing page containing a link to log back into the form. We suggest you save this link as a bookmark. The link will also be
sent to you in an email. For your convenience we have provided a word document version of the questions. Download it
here.
Organ ization lnformation
Name of Organization* Roslyn Ronald Cle Elum Heritage Club
Organization Address* street A.itjr€ss
PO Box 916
Address L,rre 2
Cily
Cle Elum
Postal / Zip Code
98922
Organization is a:*r.) Business
'q Non-Profit
(Note: Please submit W-9 for business or IRS Designation Letter for non-profit.)
Click here to view sample documents (redacted).
State I Province / Regioll
WA
Country
United States
64KBUpload Proof of
Organization Status*
Project Contact lnformation
IRS Determination Letter.pdf
Acceptable file formals include: JPG, PDF or TIFF.
First Name*
Last Name*
Phone Number*
- ..*Email mon roe_adams@comcast. net
Project or Event lnformation
Maria
Adams
2A6-755-3525
ProjecUEvent Name* Roslyn Ronald Cle Elum Heritage Club Annual Advertising
Service Categories Check all categories thai apply to lhis application
vi Tourism pror"notion/markeling
.r; Operation of a special event designed to attract tourists
.ir Operation of a tourism related facility
; Other
Event Dates
Please provide any specific dates, or range of dates, on which your event or project will be held. you may add as many
dates or date ranges as necessary.
Event Dates
Start Dates*
219t2022
4t13t2022
5114t2022
512712022
618t2022
7116t2022
913t2022
10112t2022
ProjecVEvent
Location *
New or Ongoing
ProjecVEvent? *
Amount of Funding
Requested *
Funding Request Max
Tourism Seasons*
Application Questions: Part 1
End Dates
2t9t2022
4113t2022
5t14t2022
5130t2022
61812022
7t16t2022
91512022
10t12t2022
Roslyn, Ronald & Cle Elum
, Ongoing Project/Event (More than four years in existence)
r, New Project/Event (Four or fewer years in existence)
$ 15000.00
lf you selecled "Ongoing Prciect/Event" above this amount may not exceed 1 0olo of the total expense budget of this
project.
From the list below. !.rhat season will your projeci enhafce loLlrism? Selecl any which apply.
,r: Year-round (January - December)
' ! Off Season (November - February)
' ' Shoulder Season (October or March - May)
r i High Season (June - September)
Please answer each question completely, in the order listed. Please include any supporting data within the
response narrative.
1 | ProjecUEvent Description
Please provide a description of your project/event.
Response 1:
ProjecUEvent
Description *
The Roslyn Ronald Cle Elum Heritage Club's project is to create a yearlong
advertising campaign utilizing the idea of Cultural Tourism or Heritage Tourism to link
together the cultural assets and treasures located in Roslyn, Ronald & Cle Elum.
The National Trust for Historic Preservation defines Heritage Tourism as traveling to
experience the places, artifacts, and activities that authentically represent the stories
and peopie of the past and present. Cultural Tourism not only brings in revenue it
also raises awareness and celebrates the distinct culture of our community.
Our Mission Statemeni provides guidance to our project:
"To preserve and maintain the Coal Miners' Memorial and give voice to the proper
and rightful protection and preservation of our historic cemeteries." We oversee and
maintain the Roslyn Cemetery as well as the Coal Miners' Memorial which is
prominently located in downtown Roslyn.
"To preserve. memorialize and communicate our community's rich ethnic and
cultural history to citizens and visitors." With the influx of visitors anci new community
members we have the opportunity to create an experience for them to learn and
participate in the unique cultural heritage of our area.
"To employ cultural aciivities that honor and celebrate our community's heritage." We
host several cultural events throughout the year including guest speakers that share
stories pertaining to the history of our area.
A yearlong advertising campaign will take advantage of the tourists that already
come lo our area as well as expanding our reach outside of Kittitas County to aitract
nrore visitors, building upon what assets and events we already have. Our video
provides more background on what we currently do and have done this past year.
?500 dlarzlcfer linril
Video Link Please proYide us lulk to a brief video slrmmary of you crganizaliotr's everllproject. '/ou iiUSl be present ztl the
Q&A Ereetinq in Noventber io ilualify for funding.
https:/ldrive.google.com/file/d/1 VQq lRQlmNR
alrqmUEdGwgvnEMMal 6YYH/view?
usp=sharrng
List of lntended Use of Funds*
Print Advertising
Television/Radio Advertisin g
Digital Marketing/Online Advertising
Direct Mail
Print materials (Flyers/Posters/Programs/Broch ures)
Signage
Talent Fees/Speakers
Facility Rentals
Equipment Rentals
Operational Reimbursement
2l Supporting Kittitas County as a tourism destination.
1. Away from their place of residence or business and staying overnight in paid accommodationsi
2- To a place fifty miles or more away from their place of residence or busjness for the day or staying overnight;
3- or from another couniry or state outside of their place of residence or business.
You must provide the evidence utilized in determining your projections.
ReSpOnSe 2.1 * r;\,tty r.roulrl taurisls lt?vel lo K;ltil:rs iiouniy to atlen(r your evenllactivitylfacrl'ty?
Cultural tourism helps preserve and promote the unique cultural aspects of a place,
preventing them from being forgotten or forever lost. lt helps preserve our local
culture while allowing our communities to emphasize the uniqueness and to
differentiate it from other locations. We think this is one of the reasons people are so
attracted to Roslyn and its' funkiness.
We have the means of attracting visitors through our cultural sites and evenls. The
Roslyn Cemetery and Coal Miners' Memorial provide the community and visitors an
opportuniiy to rediscover the achievements and hard ships of our ancestors. They
provide a connection to our past. Msiting our areas' unique treasures and
participating in fun, enriching, cultural events create admiration and community
pride. We already possess all these aspects; our goal is to comnrunicate to a
broader audience. LTAC funding will assist with this goal.
2500 characler lintil
Response 2.2 *lJescailre lhe prior sUccess of your evetllactivttyifactlily |o altraciion lorlrists.
Even though we scaled back our events in 2021 we were able to still attract visitors
from outside Kittitas county. During Memorial Day weekend we held two dedication
ceremonies.
On Saturday morning we held a dedication ceremony for the ltalian Monument that
was erected in the Silvio Pellico Cemetery. ln the afternoon we dedicated the new
Kiosk structure and interactive digital kiosk computer. Both these events were
supposed to take place in 2020 but were postponed and scaled back due to Covid.
Despjte the restrictions both events were well attended and provided us with
valuable feedback vra a visitors log that we had set out on Friday and Saturday.
Capturing information was one of the things we learned about after going through
this application process last year. The data we gathered from our guest book that we
had out during only two of the four days of Memorial Day weekend proved to us
whai we already suspected, 57o/o were from out of the couniy and 1 g% were visitors
that paid for local lodging. The visitors that came the furthest were a family of g from
Richfield, wisconsin. Another very interesting statistic is that 37% of the visitors that
signed our guesi log didn't have family members buried in the Roslyn Cemetery.
The largest cultural celebration we hold is the croatian picnic which is held the 3rd
Saturday in July. No need to be Croatian, many people enjoy becoming Croatian for
ihe day by adding an "ilch" to their last name. This is a celebration of the largest
cultural group to immigrate to our area. This is a farnily friendly event that attracts
people from all over the country and even the world. This year we saw record
attendance with an estimate of 450-500 people (usually we have between 350-400).
At the entry gate we asked people to fill out a survey that we used to draw names
and award door prizes for participation. Even though we were overwhelnred at the
entry gate and didn't capiure as many people to fill out the survey as we planned,
we still had 119 completed surveys to gather data from.
2500 characler lilltit
Application Questions: Part 2
3l lmpact
Response 3:
Measuring Results*
Describe holv you will protrtole your evenUactivttytacilily to akracl lourisls.
We prornote our business partners by including their logos in our advertising,
programs. signs, posters, flyers, and banners. These items are used prior to the
event, during the event and post event. We make sure to print a "Thank You" ad
after each of our events to recognize our partners and those businesses that we
have collaborated with. At the Roslyn Cemetery we have a poster displayed year-
round that includes our individual donors as well as our public and corporate
partners and sponsors. We have also encouraged people to utilize those businesses
wilh prizes and gifts from those businesses (i.e. door prizes as a result of the lodging
surveys). Banners have also been hung up for our local sponsors at our events.
2500 character linrit
Application Questions: Part 3
4l Collaboration
lfyour organization collaborates or has created partnerships with other organizations, groups, or other events,
how is this accomplished?
4.1 Collaboration *We have partnered and collaborated with over 30 businesses and organizations.
Most of these partnerships and collaborations have happened by meeting in person
with the organizer or business owner. Our group of volunteers have a broad reach
and are deeply involved with our community which allows us to establish long lasting
relationships"
Networking also has served as a means to collaborate with organizations outside of
our county. lnvolvement with the Roslyn Cemetery has also provided us with an
opportunity to network. collaborate and partner with several organizations located
outside of Kittitas County. Virtual meetings during Covid have provided us avenues
of meeting people from the Black Heritage Society of Washington, Newcastle
Cemetery & Historical Society, King County Historic Preservation Landmarks
Commission. Museum of History & lndustry, and the Association of King County
Historical Orgarrizations.
We have also increased and strengthened our partnership with Central Washington
University, utilizing their students and faculty to assist us with Ground Penetrating
Radar, mapping, and online research.
We will explore ideas on how to attract visitors during off peak times by collaborating
with other local treasures such as the Roslyn Museum, Carpenter Museum, and
Telephone Museum. Currently, we are working on expanding our parlnerships to
include lodging choices to ourmembers and visitors. So far, the list of these partners
includes Digs Co. vacation rentals, Hotel Roslyn, Huckleberry House. lron Horse lnn
B&8. Spruce Moose lnn, and Suncadia Lodge.
2500 character Iirnil
4.2 Promoting Local
Business*
Desctibi: how yol !.rill pror]rote lodging establishmenls reslaurarls. and business located jn Killitas Coi|tty
We promote our business partners by including their logos in our adveftising,
programs. signs, posters, flyers. and banners. These items aie used prior to the
event, during the event and post event. We make sure to print a "Thank You" ad
after each of our events to recognize our partners and those businesses that we
have collaborated with.
At the Roslyn Cemetery we have a poster displayed year-round that includes our
individual donors as well as our public and corporate partners and sponsors. We
have also encouraged people to utilize those businesses wilh prizes and gifts from
those businesses (i.e. door prizes as a result ofthe lodging surveys). Banners have
also been hung up for our local sponsors at our events.
2500 character litnil
4.3 Host Hotel*ls there a hosl hotel ior yaur eve[t o. t.anl projed ? li yes. list the holel.
.' NO
?' Yes. We have partnered with several businesses to provide lodging
choices for our meetings and events throughout 2022. Digs Co.
Vacation Rentals (Roslyn, Cle Elum, Ronald), Hotel Roslyn .
(Roslyn), Huckleberry House (Roslyn), lron Horse lnn B&B (South,
Cle Elum), Spruce Moose lnn (Roslyn), and Suncadia Lodge. i
5l Future Plans
Please explain what plans exist to allow this project to become self-sustaining. lnclude any plans for ticket sales,
event sponsors, and other cost-recovery models.
Future Plans*We have been successful in securing funding from businesses willing to suppod our
projects, particularly our large events and capital pro.jects. Through data and
matrices, we will be able to gauge and monitor our success in attracting visitors from
ouiside of Kittitas County. Using this data we will approach our partners and other
businesses and organizations and ask for their financial supporl in regards to
advertising and outreach.
The Croatian Picnic funds our other free events which are open to the public
including the King Coal Ceremony, events at the Roslyn Cemetery, and guest
speakers. Our events that include dinner, dancing and music are self-sustairring and
contribute to our free events. Funds from our events also help to support our role of
maintaining the Roslyn Cemetery and Coal Miners'Memorial.
2500 draracler lirrit
Application Questions'. P arl 4
6l Additional lnformation
Provide any additional information which will assist the Lodging Tax Advisory Committee in evaluating your
project and its benefit to tourism.
COVID-19 lnformaiion
'f
lou had a Plarrrle(l e\/en1 in 2D2a or 202 I , \a-hether they were able to take place or rot, please describe cny
successes and challenges you experieuce.l_
Af l our events planned in 202A were canceled . ln 2021 we scaled back our events
and focused on those that are held outdoors. The two dedication ceremonies ilrat
were held Memorial Day weekend in the Roslyn Cemetery were able to be held
because they were outside. We had planned a weekend filled with other events
including a large indoor gathering to include dinner, music and dancing but scaled
back due to Covid. The same held true for our events typically held as part of
Roslyn's Coal Miner's Festival during Labor Day weekend. Only the outdoor King
Coal Ceremony was held, forgoing the dinner, music, and dancing event that
typically occurs that weekend.
We were also able to safely hold our Croaiian Picnic event this year since it rs held
outdoors. For that event we increased the boundaries so people could have more
room to spread out. The Liquor Conlrol Board held our application until about 2
weeks before the everrt as their employees were working virlually. The process was
also held up since they would only check their mail a couple times a week. We
applied for the Liquor Control Board's Outdoor All Ages event permit to increase the
physical boundaries to allow for social distancing. Since ihe LCB employees were
working virtually from their homes this held up the permitting process. Because it
was a staie agency, they were holding all applications and not reviewing or
processing them until the beginning of July. That was very frustrating and stressful.
2500 character limil
Additional Information We received $1 ,366.87 in LTAC funding in 2A21 for our Dedication Ceremony in the
Roslyn Cemetery held during Memorial Day weekend. Creating a yearlong
campaign and ouireach program is a new project. We are using our cultural assets
and events as a foundation to build upon and create a larger outreach.
Using data from our two largesi events in 2021 we are able to provide realislic
numbers and projections. We have combined the data for both the Memorial Day
Dedication Ceremonies at lhe Roslyn Cemetery and the Croatian Picnic_ These are
the only two events that we collected data for. ln the future we will do a better job of
capturing pertinent inforrnation for all our meetings and events.
2500 cha.acte.limit
SUppOfting DOCUmentS You may upload any supporting docunrenls such as graphs. images. diagrams, marketing materials elc.
LTAC Event Attendance Projections.pdf 40.29K8
You are allowed lo sabrnil up lo 3 sinqle paqe {US Letlerl docunrenls in ipc. pDF or TIFF formai
7l Previous Lodging Tax Grant lnformation
Previous Years
Awarded Lodging Tax
Grants *
Overall Attendnace
Past Actual *
0
Past Actual*
0
Number of people travelling more than 50 miles for your event?
PastActual* Projected*
0 383
Number of people traveling from outside WA State for your event?
Past Actual* Projected *
050
The number of overnight guests who stay in paid accommodations in Kittitas County
for your event
Past Actual* Projected *
0 252
Number of paid lodging room nights resulting from you evenVactivity/facility?
l-las your event received Lodgi{}g Tax iunds in previous years?
1.: No, this event/project has not previously received Lodging Tax Funding
; Yes, 1 year previous
; Yes, 2 years previous
Yes. 3 or more years previous
Projected *
1,340
Projected *
181
Prior Year Paid
Overnight Stay Data
Past Methodology*
Projected
Methodology *
Methodology
Narrative *
ln addiiion to iield above. you may ilpload lhe evidence to support the prior years' roonlnight inJotmation.
You tnay uploati up to three silole pages iUS Leater). of inaonnation. It you a single ntulti-page docurlent, only the
lirst lhree pages wjll be corrsidered. 'lhe lollolving lorrrats. will be accepted: JpG. pDF or TIFF
\,!hat nrethodology did yoit use lo calculate the 201 9 aclual numbers?
'i: Direct Count (preferred)
rr- j lndirect Count
, J Representative Survey
,i lnformal Survey (preferred)
7l Structured Esiimate
; Other
V1,&at rnethodology will yo.t use lo calculate the upcoming nunbers?
ti Direct Count (preferred)
. -l lndirect Count
i Representative Survey
,l lnformal Survey (preferred)
' , Structured Estimate
Other
Ptease explain.
The numbers above are based on compiling our data from our activities during 2021
(so far). They are combining data that we have and also using estimates. A chart
has been provided to illustrate our projections.
The Roslyn Cemetery is our largest draw throughout the year. We are adding both a
digital guest book on our digital kiosk as well as a physical guest book for people to
fill out when visiting the cemetery. These will assist us in capturing a more accurate
account of the number of visitors and where they travel from. We will also ask if they
are staying in local pard lodging.
At our events such as the Croatian Picnic we will continue to offer surveys using
door prizes to entice people to fill them out. We will also improve our data by coming
up with a better way to do a direct count of attendees.
We have sign in sheets to track visitors at our meetings where guest speakers are
presenting.
2500 character limit
Application Questions: Part 5
8l Funding
Does your organization have, or have you applied for, grant funding fronr other sources? lf not, why not? lf yes, please list
the funding you have for the project, including any volunteer and in-kind sources in Question 9l Project Budget
Overview.
Funding sources and amounts which have not yet been secured will be lisied separately, in the field(s) direcily below
Finally, what changes would occur if the project couldn't be funded?
Does your orgaltization have, or have yoLt applied for fuuding tront other sources?
: ., Yes :it No
Other Funding*
Explanation *
Funding Shortfalls*
Matching Funds
Percentage
Verification of ln-kind
Contributions
Budget Year
Edit if necessary 2019
Past Actual 3
LTAC Grant Funding $ 0.00
All Other Revenues
Account Name PastActual 3
lf nol !,rhy n0t?
We have not applied for grant funding for this project. ln the past we have received
funding for advertising from the Roslyn Downtown Association, NKC Tribune
Matching Ad Sponsorship Program, and local businesses. We will corriinue to
request support from these funding sources and explore additional sources.
We are fortunate to have broad support from various groups in the contmunity. Our
volunteer hours shown only include hours for our events in 2021. They do not
include the thousands of volunteer hours spent in the Roslyn Cemetery eaclr year
maintaining and improving the grounds as well as working on the various projects
throughout the 27 different cemeteries. The hours spent maintaining the Coal
Miners' Memorial are also not included.
2500 .rhar acie. Iinril
1,;'./hal chatrges wlll l)e trt€de il aitndin!t lor your request is not available or iecominendeC'?
lf we don't receive LTAC funding for our yearlong advertising project we will scale
back our plans- Advertising of our large-scale events will continue, as will advertising
our guest speakers but expanding our reach outside the County will be limited.
2500 draracler lilnlt.
66.67
%
This fi€ld vrill ;r{.rto iill v/ith ille oorreci perce{tiage bas.rd on your iIput 1o bildgei section belo]v.
9l Project Budget Overview
Please complete budget for this project/proposal. lf your agency operates independently of this project application it may
not be necessary to submit the entire agency budget. You must submit a budget which specifically pertains to the
projectlevent for which you are requesting funding and adheres to the basic budget format shown below.
The budget must include antictpated revenues, expenditures, and any potential profit or loss. For projects/events which are
ongotng for more than one (1)year, please also submit actuals from the previous three (3) years of operations (need not
be consecutive) for the projecl/proposal if applicable.
For any claimed in-kind contributions valued at $500 or more and related to marketing/advertising, you must
submit verifying documentation which assures the contribution will be provided. For instance, if you are claiming in-
kjnd contributions in the fornr of advertising match, a binding contract itemizing the nratching value and obligating each
party must be provided.
ATTENTION: ln an effort to allow an adequate level of flexibility for all applicants, not all fields in the budget portion are
required to be filled before this form is submitted. Providing all applicable data is your responsibility, failure to do so
will potentially jeopardize your application's chance for review
For aty claimed ill-krnd conlribuiiolrs valued al 500 or nore and relaled lo maiket;rg,radvettislnq. you ntLtst sulliltit
verifyirg do.:uri)estation y/hirh assurcs lhe coltrillulion irrill be ptovideC.
2020 2021 2022
Revenues From Consolidated Lodging Tax Grant
Past Actual 2
$ 0.00
PastActual 1
$ 0.00
Projected
$ 15,000.00
Past Actual 2 Past Actual 1 Projected
Croatian Picnic
Profits
$ 0.00 $ 0.00
Memorial Day
Weekend Eveni
Profits
$ 0.00 $ 0.00
Labor Day Weekend $ 0.00
event profits
$ 0.00
ln-Kind Contributions (except volunteerism)
Account Name Past Actual 2
$ 0.00, NKC Tribune
Matching Funds
Roslyn Downtown
Association
Matching Funds
$ 0.00 $ o.oo
Other $ 0.00 $ 0.00
Contributions of Volunteer Time
PastActual 3 PastActual 2
Number of Hours
Past Actual 3
$ 0.00
Past Actual 3
$ 0.00
$ 0.00
$ 0.00
Past Actual 2
$ 0.00
$ 0.00
$ 0.00
$ 0.00
Past Actual 1
$ 0.00
$ 0.00
$ 0.00
PastActual 1
PastActual 1
$ 0.00
PastActual 1
$ 0.00
$ o.oo
$ 0.00
$ 3000.00
$ 500.00
$ 500.00
Projected
$ 2000.00
$ 2000.00
$ 2000.00
Projected
1,021
Projected
$ 49054.76
Projected
$ 5000.00
$ 1000.00
$ 1000.00
$ 1s00.00
$ 2000.00
$ 2000.00
$ 4000.00
Evidence of Volunteer
Contributions *
Calculated Value of
Projected Volunteer
Time
Past Actual 3
Revenue Totals $ 0.00
Please opload a single file lvltich oflers evideuce in suppod of ihe projecled vol(nteer hours.
Volunteer Hours Estimated.pdf 42.94K8
$ 24,A54.76
Expenses
Account Name
Print Advertising
Television/Radio
Advertising
Digital
Marketing/Online
Advertising
Direct Mail
Printed materials
Signage
Talent
Fees/Speakers
Past Actual 2
$ 0.00
$ 0.00
$ 0.00
$ 0.00
$ 0.00
$ 0.00
$ 0.00
$ o.oo
$ 0.00
$ 0.00
$ 0.00
$ o.oo
$ 0.00
$ 0.00
$ 0.00
Facility Rentals
Equipment Rentals
Operational
expenses
$ 0.00
$ 0.00
$ 0.00
Past Actual 2
$ 0.00
Past Actual 2
$ 0.00
$ 0.00
$ 0.00
$ 0.00
Past Actual 1
$ 0.00
PastActual 1
$ 0.00
$ 2000.00
$ 2000.00
$ 1500.00
Projected
$ 22000.00
Projected
$ 27054.76
$ 0.00
$ 0.00
$ 0.00
Past Actual 3
Expense Totals $ 0.00
Profit & Loss
Past Actual 3
$ 0.00
Application Ceftification
The applicant here certifies and affirms: 1. That it does not noq nor will it during the performance of any contraci arising
from this applicaiion, unlawfully discriminate against any employee, applicant for employmeni, client, customer, or other
person who might benefit from said conlract, by reason of age, race, color, ethnicity, sex, religion, military status, sexual
orientalion, creed. place of birth, or disabiliiy; 2. That it will abide by all relevant local, state and federal laws and
regulations and; 3. That it has read the information contained in the lnstructions on pages 1 and2 and understands and
will comply with all provisions thereof.
Certified by:
Name*Maria Adams
Applicant's Title* President
W
IRS
Dbpartment of the Truasury
lnternal Revenue Serulce
Tax Exempt qnd Government Entities
PO Box 2508
Cinciirnati, OH 45201
ROSLYN RONALD CLE ELUM HERITAGE CLUB
P O BOX 916
CLE ELUM WA 98922
D.tel
Employer lO number:
91-1694087
Percon to contact / lD number;
Benjamin L Davls
lq[ 0203018
oontact telephone ngnrbon
AU0142018
Fom 990,99t-E2990+l rcqulrud;
Yes
Deat Applicant:
In your letter dated April 5, 2018, you requested reclassification of foundation status as a public charity,
Our recotds indicate you ar€ classified as a privato foundation. You olaim you're erroneously classified as a
.private foundation and are requwting oorreotion of the emor.
Based on the informalion you provided we defemrined you meet the requirements for olassification as a public
charity desoribed in IRC Seotions 509(aX1) and 170(b)(iXAXvi) and updated our reoords. '
Beoause youf tax-exempt status wasn't under consideration? you continue to bo c.lassified as an organization
exempt from federal income tax under IRC Seotion 501(o)(3).
This letter could help resolve questions on your foundation status, Keep it for your records,
Sinoerely
Ffr&a,, i(Utm
Stephen A. Mafiin
Direotor, Exornpt Oqganizations
Rulings and Agroements
Letter 4425 (Rev. 1,201S)
Calalog Numbcr 52256W
Date!
ROSIrlo.l RONAI'D CIJE EfJJIil HERITAGE
CLUB
FO BOX 916
CLE EI/Uf't, llA 98922^0000
TNTERNAIJ RBVENI'E SERVICE
P. O, BOX 2508
crNcrNNATr, oH 45201
DEPARTMENT OF ITIE ISEASURY
Em5lloyer Idenui f ication Numbor:
9r- 1694 08?
DINr
26053516005385
Contact Pcrgon;
cusToltER ssRvIcE ID# 31954
Contaqt Telephone Nunber:
(8771 S29-5500
Accounting Period Ending:
Ilecenber 31"
Form 990-PF Requiredl
Yes
Effectlve DaEe of llxemptlonr
liay l5, 2015
Addendum Applies:
HO
MAY 0 5 ?016
Dear Applicant;
l{erre pleased to tell you we detormlned youtre exempE fron f,ederal income tEx
under Int,ernal Rerrenue Code (IRC) secEion Sof(c) (31. Oonors can deduct
conbributions theymak€ Eeyou r.rnder IRc gection I7o" tou're slso guallfied torcceive tax deductible begueEts, devisesr, Eransfersr or gifte under Secuion
2055, 2105, or 2322. This lett,er could help reeolve questions on your exeqrt.Ftatus. Please keep it for your records.
Organizabions exeflq)b under IRC Sactiou 501(c) (3) are further claseified aeeither pubUc qharlties or prLvate foundationo. lve deterorined yourre a private
foundation within the meaning of Secbion 509{a).
Baeed on t,he inforrnation you eubrnitted on your applicat,iottr we approved your
rcquest for retroaccive reinetaternent, under gection 4 of Revenue Procedure
201{-11. Your effecelve date of, exenqltion, as listed at ehe top of this letber,ie retroastive to your date of, revocation,
Yourre reguired co fire Form 990-PF, Return of private Foundation or
Secb,lon 494?(a) (11 Trust Treated es privatse Foundalion, annually, rrhecher ornqt you have income or actlvlty durlng the year. Xf you don't file a regulred
r€burn or notiee for ihree consecutiva years, your exempt, sbatus wilr be
automatlcal.ly revoked,
rf i{e indicated at Ehe top of thl6 letter bbats an addendum apprles, the
enclosed addendum is an lntegral part of this letter.
For important, inforrrrat,lon about your reFponsibllities as a tExK,exernpt
organization, ga to www.irs.gov/charitles. EnlBr t4221-pFr in the search barto vlew Pulllsation 4221-DF, comprlance Gulde for so1(c) (3) pr{vabe
FoundaBlong, whieh descrlbee yqur rccordkeeping, relrortlng, and disclosure
reguirements.
IJetter 5437
-2-
ROSITYN RONAIJD CLE ELII|'I HERITAGE
Sincerely,frw
rTeffrey I. Cooper
D!,rechor, Exempt Organizat,ions
Rullngs and Agreements
I€tter 5437
Croatian Picnic Volunteer Hours
# of volunteers
Set up 12
Precook IPlanning 5
Event Shift 7 22
Event Shift 2 t7
Event Shift 3 74
Total Actual
18
36
200 estimated
55
34
28
371 Total Croatian Picnic Volunteer Hours
1021 Total Projected Hours
# of hours
1.5
4
2.5
2
2
Memorial Day Event
Labor Day Event
Meetings (4)5
300
300
5010
OveEll
Attend€es Project€d
120211
# People 50
Miles % Prolected
#
Event
Memorial Day Weekend events
Croatian Picnic
King C@l (Labor Day Weekend events)
Meeting w/guest speaker (based on April meeting)
Meeting w/guest speaker (June meeting)
Meeting w/guest speaker (estimated)
Meeting w/guest speaker (estimated)
Totals & % AveraS€s
* Lodging nights assumed up to 4 in a room (didn't ask this question)
Actual numbers are in bold, other numbers are estimates
Outsld€% Proj€cted Overnight % Prolect€d
Guests
Lodtlng
nlghts *PIol€cted
80
100
40
I
8
8
252
56 19%
54 L2%
LO 73%
72%
t4%
2 404
2 4.4
t26 8%
72
40
20
2
2
2
2
45
83%
36 gA
2 304
r 2.,6
r 4./4
L2%
L 2OA
50 304
225
185
70
10
10
10
10
s20
t6a s7%
r57 ?7%
26 35%
6 12%
4 L6%
6 lTA
6 72%
381 25%
293 400
450 500
75 200
s0 60
25 50
50 50
50 60
993 1340
44
27
8
2
2
2
87
90
55
20
4
4
4
4
181
Exhibit "8"
Guidelines and Requirements for
Expenditure Reimbursements from Lodging Tax
Section 1. Brandine
Contractors who have been approved to utilize grant awards for advertising expenditures must
incorporate Kittitas County and the appropriate City of Cle Elum, Ellensburg, or Roslyn tourism
information as follows:
A. Websites and Social Media Sites must include the County's and appropriate City's tourism
website logo or URL with an operational link to the site(s). The URL landing page must use the
correct logos and have a link to centralwashingtonoutdoor.com. Contractors must either keep
the landing page active until time of reimbursement or use a screen capture for full
reimbursement. (lf you are using a live logo as the link to CWO, please ensure the hyperlink is
shown in the screen capture). The logo must be displayed on the contractor's home page, it
must be sized no smaller than% inch in height and must be surrounded by appropriate white
space to allow easy recognition and legibility. Contractors shall not change the logo(s) in color or
appearance.
B. Print Advertising and Online Display Advertising of all types (including but not limited to
newspaper, periodicals, flyers, posters, billboards, direct mail, e-newsletters, third-party
websites, streaming displays, social media etc.) must include the County's and appropriate
City's tourism website logo (or URL with a one-click away operational hyperlink). The URL
landing page must use the correct logos and have a link to centralwashingtonoutdoor.com.
Contractors must either keep the landing page active until time of reimbursement or use a
screen capture for full reimbursement. (lf you are using a live logo as the link to CWO, please
ensure the hyperlink is shown in the screen capture). The logo must be sized no smaller than%
inch in height and must be surrounded by appropriate white space to allow easy recognition and
legibility. Contractors shall not change the logo(s) in color or appearance.
C. Video Advertisine of alltypes (including but not limited to television, online, electronic kiosks,
motion billboards, etc.) must include the County's and appropriate City's tourism website logo.
The logo must be sized no smaller than% inch in height, and must be surrounded by appropriate
white space to allow easy recognition and legibility. Contractors shall not change the logo(s) in
color or appearance.
All logos and website information may be obtained by contacting the Director of Tourism, Kittitas
County Chamber of Commerce.
Section 2. Advertising Reimbursements
Contractors seeking reimbursement from Lodging Tax Funds for advertising expenditures must adhere
to the following guidelines and requirements for each type of advertising media utilized.
A. Print Advertising:
1'. Print advertising placed with any media provider which operates exclusively outside of
Kittitas County may be reimbursed at 7OO% of the cost, including any production costs. To
operate exclusively outside of Kittitas County, the provider must not be physically located in
the County and/or not distribute any media within the County.
2. Print advertising placed with any media provider which operates inside Kittitas County may
be reimbursed as follows:
a. For date-specific events, advertising the day of the event and up to 10 days prior to
the event may be reimbursed atI0O% of the cost, including any production costs.
b. For seasonal or year-round events, or for date-specific events outside of the time-
frame in Section 2 A, (z)(al above, advertising reimbursement requests must include a
statement from the media provider specifliing the percentage distribution to areas
outside of Kittitas County. Reimbursements will be allowed for the amount distributed
outside of Kittitas County, including any production costs.
B. Television Advertising
1. Television advertising placed with any media provider outside the Yakima/Kittitas DMA will
be reimbursed at 100% of the cost, including any production cost.
2. Television advertising placed with any media provider inside the Yakima /Kittitas DMA will
be reimbursed as follows:
a. For date-specific events, advertising the day of the event and up to 7 days prior to
the event may be reimbursed att00% of the cost, including any production costs.
b. For seasonal or year-round events, or for date-specific events outside of the time-
frame in Section 2 8,2(al above, advertising may be reimbursed at the rate of 70% of
the totalcost, including any production costs.
C. Online Advertisins
L. Online advertising and promotion may be reimbursed at 1-00% of the cost, including any
production cost.
2. Streamed media (radio, television, other) requests for reimbursement must include a
statement from the media provider specifiTing the percentage of recipients which are
outside of Kittitas County. Reimbursements will be allowed for the percentage distributed
outside of Kittitas County, including any production costs.
D. Dire ct Mail:
1. Direct mail advertising may be reimbursed at 100% of the cost, including any production
cost, for each item mailed or shipped to a destination outside of Kittitas County. ln order to
receive reimbursement, a list of the addresses and a signed statement from the contractor
that the list is accurate, or other proof of delivery, must be provided along with other
required documentation.
E. Flvers/Posters:
L. Flyers or posters which are placed outside of Kittitas County may be reimbursed at 100% of
the cost, including any production cost. ln order to receive reimbursement, a list of the
locations where flyers or posters were posted outside of Kittitas County, a signed statement
from the contractor that the list is accurate and a copy of the poster/flyer must be provided
along with other required documentation.
2' Banners which are placed inside of Kittitas County may be reimbursed atLOO%of the cost,
including any production costs. ln order to receive reimbursement, the banner cannot list a
specified date or location. Request can only be made one time.3. Signage (site layout use only) which are placed inside of the venue/facility of the event may
be reimbursed at L00% of the cost, including any production costs. ln orderto receive
reimbursement, the signage cannot list specified date or location. Request can only be
made one time. (i.e. ADA Parking /Parking, Loading Zone, Evacuation Route, Bathrooms, and
Stage locations)
F. Radio Advertisine:
1'. Radio advertising placed with any media provider located outside of Kittitas County may be
reimbursed at 7OO% of the cost, including any production cost.
2. Radio advertising placed with any media provider located inside of Kittitas County may be
reimbursed as follows:
a. For date-specific events, advertising the day of the event and up to 7 days prior to
the event may be reimbursed atTOO% of the cost, including any production cost.
b. For seasonal or year-round events, or for date-specific events outside of the time-
frame in Section 2 F,2(al above, advertising may be reimbursed at the rate of 3O% of
the totalcost, including any production costs.
G. Ooe ration Reimbu ent:
7. Operation costs may be reimburs ed IOO% of the paid invoice cost. ln order to receive
reimbursement operations invoice must an approved cost from the Consolidated Lodging
Tax committee members list. lnvoice provided must include notation of payment with proof
of payment.
2. Mileage reimbursements that are outside of 50 miles of Kittitas County may be reimbursed
at LooTo of cost. ln order to receive reimbursement, a signed statement from the receiver
along with other required documentation. Mileage reimbursement subject to IRS mileage
reimbursement rates which may change annually.3. ltems not eligible for reimbursement:
a. Salaries of employees
b. capitol purchases- any item with 3+ years rife and over s5,000.c. Licenses, permits, insurance, or credit card fees