HomeMy WebLinkAboutLT-2022-005LT -2O22-OO5- GALLERY ON E
2022 LODGI NG TAX SERVICES AGREEMENT
BETWEEN KITTITAS COUNTY AND GALLERY ONE
This Contract, effective January 1,,2022 is made and entered into by and between KITTITAS
COUNTY ("County"), acting as agent for and on behalf of the City of Ellensburg, a Washington
municipal corporation ("City"), a subdivision of the State of Washington, and GALLERY ONE
("Contractor") for the 2022 Annual Marketing ("Event").
WHEREAS, the purpose of this Agreement is to provide for activities and expenditures
designed to increase tourism,
NOW THEREFORE, in consideration of the terms and conditions contained herein, or
attached and incorporated and made a part hereof, the County and the Contractor mutually agree
as follows:
Section 1. Scope of Work.
a. Contractor shall provide the services and staff described in its Application for Lodging Tax
Funds submitted to the Lodging Tax Advisory Committee, attached hereto as Exhibit "A"
which is attached hereto and incorporated herein by this reference.
b. Except as otherwise specifically provided in this Agreement, Contractor shall furnish the
following as required to perform the services, described in Paragraph (a) above, in accordance
with this Agreement: Personnel, labor and supervision; technical, professional and other
services. All such services, property and other items furnished or required to be furnished,
together with all other obligations performed, or required to be performed, by Contractor
under this Agreement are collectively referred to herein as "Services."
c. Contractor shall commence, perform and complete such Services in accordance with Exhibit
"B" which is attached hereto and incorporated herein by this reference.
Section 2. Pavment.
a. As full compensation for satisfactory performance of the Contractor's Services, the County
agrees to pay Contractor the sum of sixteen thousand six hundred (S16,600.00) (City of
Ellensburg lodging tax funding).
b. Additional payment terms: The County will make payment to the Contractor only on a
reimbursement basis, as receipts/invoices for any items including marketing and/or
advertising are submitted to the County, not to exceed the sum of sixteen thousand six
hundred (S16,600.00)City of Ellensburg lodging tax funding).
c. Services/Expenses that are reimbursed must be dated during the current year and final date
to submit reimbursements requests is January 1,5,2023 after this date funds lapse.
d. Requests for reimbursements must be submitted to:
Kittitas County Auditor
,County Lodging Tox Funding Agreement Page 7
LT -2022-OO5- GALLERY ON E
Attn: Auditor's Accounting
205 West 5'h Ave - Suite 105
Ellensburg, WA 98926
a uditorsaccounti co.kittitas.wa.us
e. Reporting requirements of your events will be required on prescribed forms from the County
Auditor.
f Contractor is eligible to claim reimbursement for the following items and amounts only
Fees for visiting artists
Marketing support to advise on marketing content and activities
Paid marketing with cultural organizations, publications, and radio advertising
a
a
a
g. Contractor is not eligible to claim reimbursement for any items not listed in Section 2 (f) and
is further expressly denied funding for the following items as requested in the application as
defined in Section 1(a): No gift shop merchandise.
h. Contractors requesting reimbursement for event-specific expenses shall submit all claims as
no more than two reimbursement requests with supporting documentation at the conclusion
of the event.
Contractors must complete the Lodging Tax Reimbursement online training course provided
by the County Auditor's office prior to filing reimbursement claim. Requests for
reimbursement will not be accepted by the County Auditor prior to the training being
completed. The training may be found online at the Kittitas County Auditor's website at the
fo I lowi ng add ress: http ://www.co. kittitas.wa. us/a ud ito r/defa u lt.aspx
Section 3. Performance bv Contractor.
Contractor shall not (by contract, operation of law or otherwise) delegate or subcontract
performance of any Services to any other person or entity without the prior written consent
of the County and City. Any such delegation or subcontracting without the County's or City's
prior written consent shall be voidable at the County's or City's option.
b. Contractor shall at all times be an independent contractor and not an agent or representative
of the County or City with regard to performing the Services. Contractor shall not represent
that it is, or hold itself out as, an agent or representative of the County or City. ln no event
shall Contractor be authorized to enter into any Agreement or undertaking for or on behalf
of the County or City. lt is understood that the Contractor and the Contractor's staff and
employees are not employees of the County or City and are not, therefore, entitled to any
benefits provided employees of the County or City.
c. Contractor shall comply with all applicable laws, ordinances, rules, regulations, orders,
licenses, permits, and other requirements, now or hereafter in effect, of any governmental
authority (including, but not limited to, such requirements as may be imposed upon the
County and applicable to Services). Contractor shall furnish such documents as may be
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required to effect or evidence such compliance. All laws, ordinances, rules, and orders
required to be incorporated into agreements of this character are incorporated into this
Agreement by this reference. Contractor agrees to obtain all required licenses and permits,
and further agrees to keep them in full force and effect during the term of this Agreement.
d. The County and the Contractor agree that in fulfilling the terms and conditions of this
Agreement neither shall discriminate on the basis of race, creed, color, national origin, age,
sex, marital status, or the presence of a physical, sensory, mental disability or any other
protected status recognized under local, state or federal law.
The Services shallat alltimes be subject to inspection by and approvalof the County or City,
but the County's or City's making (or failure or delay in making) such inspection or approval
shall not relieve Contractor of its responsibility to perform the Services in accord with this
Agreement, notwithstanding the County's or City's knowledge of defective or non-complying
performance, or the substantiality or ease of discovering the same. Contractor shall provide
the County or City with sufficient, safe, and proper facilities and equipment for such
inspection and free access to such facilities.
f. This contract is subject to review by any Federal or State auditor. Contractor shall promptly
furnish the County or City, or their designee, or such Federal or State auditor with such
information related to the Services as may be requested by the applicable governmental
entity. Contractor shall preserve and maintain all financial records and records relating to
performance of Services under this Agreement for six (6) years after contract termination.
For such duration after the County or City makes final payment of compensation due
hereunder, Contractor shall provide the County or City access to (and the County or City shall
have the right to examine, audit and copy, with or without notice) all of Contractor's books,
documents, papers and records related to the Services or this Agreement.
g. Contractor understands and acknowledges that Contractor is solely responsible for its own
reporting and accounting of all state, federal, social security, and local taxes, of every nature,
arising from Contractor's performance of this Agreement. All compensation received by the
Contractor will be reported to the lnternal Revenue Service at the end of the calendar year in
accord with the applicable IRS regulations.
Section 4- Release- I itv. and Hold Harmless
The County or City assumes no liability for the Contractor's actions under this Agreement. Contractor
releases and shall defend, indemnify, and hold harmless the County and the City, their officers and
employees, agents, representatives, attorneys and/or volunteers, from and against all claims, costs,
liabilities, damages, and expenses, (including, but not limited to, reasonable attorney fees) which
arise or may arise or be alleged to arise out of or by reason of this Agreement including:
Any fault, negligence, strict liability or product liability of Contractor in connection with the
Services for this Agreement;
Any lien asserted upon any property of the County or City in connection with the Services for
this Agreement;
Any failure of Contractor, or of the Services, to comply with any applicable law, ordinance,
e
a
a
a
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a
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rule, regulation, order, license, permit and other requirement, now or hereafter in effect, of
any governmental authority; or
Any breach of or default under this Agreement by Contractor
Section 5. Compliance with Public Records Law.
a. ln compliance with Washington's public records law, the County will retain copies of any
documents associated with this Agreement, which may be required by law unless legally
exempt from such retention, for any applicable legally required retention period.
b. ln the event a public records request is made to the County or City for documents created in
relation to this Agreement, should legal uncertainty arise regarding the disclosability of any
documents under federal or state public records laws, the County or City shall provide notice
to Contractor pursuant to Washington's public records act, chapter 42.56 RCW, to allow
Contractor to seek a court injunction.
The County or City specifically shall not be liable to Contractor for the County's or City's
release under public records laws of any documents not otherwise exempt from disclosure
by trademark, copyright or other law.
Section 6. lndustrial lnsurance Waiver.
With respect to performance of this Agreement and as to any claims against the County or City, their
Additional lnsureds, officers, agents and employees, the Contractor expressly waives its immunity under
Title 51 of the Revised Code of Washington, the lndustrial lnsurance Act, for injuries to Contractor's
employees and agrees that the obligations to indemnify, defend and hold harmless provided in this
Agreement extend to any claim brought by or on behalf of any employee of the Contractor. This waiver
is mutually negotiated by the parties to this Agreement.
Section 7. lnsurance and Endorsements.
a. The County may require through a request in writing that the Contractor provide the County
with a certificate, binder, or policy of liability insurance, acceptable to the County in an
amount specified by the County.
b. Such liability insurance shall be such as will protect Contractor, its employees, agents and
representatives, from all claims, losses, harm, costs, liabilities, damages and expenses arising
out of personal injury (including death) or property damage that may result from performance
of the Services or this Agreement, whether such performance is by Contractor or any of its
employees, agents or representatives.
Should the County require such liability insurance, the Contractor agrees to provide proof of
insurance prior to commencing performance of this Agreement.
c
c
_2022 County Lodging Tox Funding Agreement Page 4
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d. Copies of the County's written request and the insurance documents provided by Contractor
shall be attached to this Agreement and by this reference will be made part hereof.
e. Where insurance is requested by the County, all liability insurance policies shall be endorsed
to include the County and City as Additional lnsureds and shall stipulate that the insurance
afforded by the policies shall be primary insurance, and that any insurance, self-insured
retention, deductibles, or risk retention trusts maintained or participated in by the Parties
shall be excess and not contributory to any other insurance or self-insurance maintained by
the County or City. Contractor shall furnish the County a certificate of insurance with
Endorsement as evidence that the required policies are in full force and effect.
Section 8. Termination.
The County may, by written notice thereof to Contractor, terminate this Agreement as to all or any
portion of the Services not yet performed, whether or not Contractor is in breach or default. Upon
receiving such notice of termination, Contractor shall, except as otherwise directed by the County,
immediately stop performing the Services to the extent specified in the notice. ln the event the
County terminates the Contractor's Services, the Contractor is obligated and hereby agrees to refund
to the County all monies paid for Services not yet rendered by the Contractor, if any, as of the date
of the notice of termination.
Section 9. Miscellaneous.
The City is not a party to this Agreement but is an intended third-party beneficiary of this
Agreement and to the extent set forth herein certain of its provisions are for the benefit of
the City and are enforceable by City in its own name and capacity as a Washington municipal
corporation.
b. Contractor shall not (by contract, operation of law or otherwise) assign this Agreement or any
right or interest in this Agreement without the County's prior written consent.
c. This Agreement embodies the entire Agreement between the County and Contractor, and
supersedes any and all prior oral or written communications, proposals, conditions, promises,
representations, or understandings regarding the Services. No change, amendment or
modification of any provision of this Agreement shall be valid unless set forth in a written
amendment to the Agreement signed by both parties.
d. Notice for any purpose under this Agreement, except service of process, shall be given by the
Contractor to the Kittitas County Commissioners and the Kittitas County Auditor, 205 W 5th Ave.
Ellensburg, WA 98926. For all purposes under this Agreement, any notice by the County to the
Contractor shall be given to the Contractor's address provided on the signature page. Notice
may be given by delivery or by depositing in the U.S. Mail, first class, postage prepaid, certified
mail, return receipt requested.
a
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e. The section and paragraph headings of this Agreement are for reference convenience only
and are not intended to restrict, affect or be of any weight in interpreting or construing the
provisions of such sections or paragraphs.
f. This Agreement may be executed in one or more counterparts and by facsimile, each of which
will be deemed an original, but all of which together will constitute one and the same
instrument.
g. Contractor warrants to the County that the individual signing on Contractor's behalf has the
requisite power and authority to enter into and to perform Contractor's obligations under
this Agreement. Contractor further warrants to the County that Contractor has made no
misrepresentation or misleading statement in connection with this Agreement, and is not in
violation of any applicable law, ordinance, or regulation the consequence of which will or may
materially affect Contractor's ability to perform its obligations under this Agreement.
h. lf any term or condition of this Agreement or the application thereof to any person(s) or
circumstances is held invalid, such invalidity shall not affect the other terms, conditions or
applications which can be given effect without the invalid term, condition or application. To this
end, the terms and conditions of this Agreement are declared severable.
The exclusive venue for any action brought to enforce this Agreement or any of its terms shall
be in Kittitas County, State of Washington.
j. The performance of this Agreement is subject to termination without liability by either party
upon the occurrence, or upon the prediction by the National Oceanic and Atmospheric
Administration, any other agency of the United States Government, or any agency of the
Government of the State of Washington of the occurrence of any circumstance beyond the
control of either party-including, without limitation, acts of God, war, acts of terrorism
within a fifty (50) mile radius of Kittitas County, government regulations, disaster,
pandemic/epidemic illness, strikes or threat of strikes (except that neither party may
terminate this Agreement for situations involving that party's own employees), civil disorder,
or curtailment of transportation facilities-to the extent that such circumstance makes it
illegal , impossible or economically impracticable for the parties to complete the duties and
mutual obligations agreed upon and imposed upon them herein. The ability to terminate this
Agreement without liability pursuant to this paragraph is conditioned upon delivery of written
notice from one party to the other within 10 days of such occurrence or upon delivery of
written notice from one party to the other within 24 hours of the receipt of notice of the
prediction of any of the above occurrences. To the extent feasible within the constraints
imposed by any event of the type described above, the parties agree that if the triggering
event is of apparently or likely transitory effect, the parties may negotiate such amendments
to the agreement that are mutually satisfactory and not otherwise contrary to law, including
but not limited to a change in the datesforcompletion of any portion orthe entiretyof this
agreement.
_2022 County Lodging Tax Funding Agreement Page 6
KITTITAS COUNTY
acz, Chair
COMMISSIONERS
ith, Commissioner
CONTRACTOR
fKni,\t &c,,.
LT -2022-OO5- GALLERY ON E
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IPrint Name]
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[Address]
tller - c.n V-i - ZL;Tzt
\\\\llllll'[Telephone]
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Clerk of the Board
ED AS TO FORM
Deputy Prosecuting Attorney
2n2'County Lodging Tax Funding Agreement Page 7
EXhr brt "Ru
CLTAC: Application for Lodging Tax Grant Funding
Grant Application
Workshop -2021*
Submittal lnstructions
& General
lnformation *
Did you allend the Grant Applicatro,r 1 /orkshop - 2021 hosted by lhe Kittilas Counly Chamber el Co$nrerce?
.; Yes
'',: No
q Yes,
I have read and irnde.stand Submitial lnslruclio:rs and General lnlor nration fa{ Ihe 2021 Lodgjng Tax Grant Fundjng
Process
You are strongly encouraged to compose your responses to the questions of this form wath a desktop text editor
and save your work, then copy and paste the information into the form- You may also save a drat by selecting the button
at the bottom of this page. \lrlhen you do this you will be togged out and must log back in to conlinue, ln order to save a
draff you will need to provide an email address and a password. Afrer completing the save draft, you will be redirected to
landing page containing a link to log back into the form. We suggest you save this link as a bookmark. The link will also be
sent to you in an email. For your convenience we have provided a word document version ol the questions. Download it
here,
Organization I nformation
Name of Organization* GallerY One
Organization Address* sh eet Acidress
408 N Pearl St
Address l_ine 2
City
Ellensburg
Postal I Zip Code
98926
Organization is a:*. Business
t., Non-Profit
(Note; Please submit W-9 for business or IRS Designation Letter for non-profit.)
Click here to view sample documents (redacted).
Slate r'PIovince i Regi0rl
WA
Country
US
1,O6MBUpload Proof of
Organization Status*
GalleryOnelRS.pdf
Acceptable lile ioilnals include: JPG, PDF or flFF
Project Contact I nforrnation .1,
First Name*
Last Name*
Phone Number*
- ..*Email
Monica
Miller
509-S25-2670
director@gallery-one. org
Project or Event lnformation
ProjecVEvent Name* Annual Marketing
Service Categories Check all categories that apply 10 lhis application
v' Tourism prornotion/marketing
i Operation of a special event designed to attraci tourists
' ., Operation of a tourism related facility
; Other :
Event Dates
Please provide any specific dates, or range of dates, on which your event or project will be held. You may add as many
dates or date ranges as necessary.
l
Event Dates
Start Dates*
11112022
ProjecUEvent
Location *
New or Ongoing
ProjecUEvent? *
Amount of Funding
Requested *
End Dates
12131t2022
Gallery One and surrounding area
*, Ongoing ProjectlEvent (More than four years in existence)
' ; New Project/Eveni (Four or fewer years in existence)
$ 20000.00
lf you selected "Ongoing Project/Event" above this amount may not exceed 1 0% of the total expense budget oi this
proiect.
Gallery One requests funds to support annual marketing efforts of our events,
exhibits, classes, and gift shop to self identified arts lovers, the cultural tourist. and
those who seek value added experiences to their time in Kittitas County. ln addition
to paid marketing opporlunities such as sponsorships, advertising, fees for visiting
artist, and radio advertising, Gallery One would like to expand our marketing
capacity by conkacting with a marketing professional to create content and direct
marketing decisions.
2500 cha.acter lilrit
Please provide us link to a brief video sLrnlmary of you organizalior's event/project. You t"1US f be present at the
Q&A meeting in November lo qualify For funding.
https:l/youtu. be/rK6CQ 1 6feL0
Funding Request Max
Tourism Seasons*Fronr the lisl llelolv, wha! season lvill your proiect enhance tourism? Select any which epply
7, Year-round (January - December)
I Off Season (November - February)
r Shoulder Season (October or March - May)
High Season (June - September)
Application Questions: Part 1
Please answer each question completely, in the order listed. Please include any supporting data within the
response narrative.
1 | Project/Event Description
Please provide a description of your projectlevent.
*
Response 1:
Project/Event
Description *
Video Link
List of lntended Use of Funds*
Fees for visiting artists
Marketing support to advise on marketing content and
activities
Paid marketing with cultural organizations,
publications and radio advertising
2l Supporting Kittitas County as a tourism destination.
1. Away from their place of residence or business and staying overnight in paid accornmodations,
2. To a place fifty miles or more away from their place of residence or business for the day or staying overnight;
3. or from another country or state outside of their place of residence or business.
You must provide the evidence utilized in determining your projectiot"ls.
Response 2.1 *y,ihy !,iould lourists iravel to Kittiias acunly io a{lend your evenl/ocljrilyifaclily?
Gallery One is one of very few organizations in the state to offer the combination of
arts experiences that we do. Our exhibits feature nationally acclaimed artists
alongside emerging and regional artists. Our events are centered around art and
engagement and are fun ways to meel people and experience art. These evenis
range from artlst receptions and talks, sludio tours, to classes for all skill levels.
Additionally, our exhibit space and regionally focused gift shop is open six days a
week, including Sundays for visitors to enjoy. Despite reduced attendance Gallery
One has been a consistent tourist attraction.
From the Chamber ol Commerce (2019)- Neariy 37 percent visited lKittitas County]
for an event with an addiiional 5 percent visiting for art and history specifically, and in
ranking the vacaiion-wo{hy features of Ellensburg. respondents ranked visiting
shops, museums and galleries in historrc downtowrr were at the top of their list. In
2A21 ,23,513 visitors clicked museums and gallerres on the Chamber Tourism page.
On MyEllensburg.com, they had a 39.96% increase in users on our Museums and
Galleries page in 2020, showing traveler inierest in this sector now more than ever
Over the years we have learned about the impact of the cultural tourist (as per the
Dean Runyan report's average of $200/ day in spending) and we seek to be a draw
to that market segment. The cultural tourist typrcally spends more and stays longer
than other iype of U.S. traveler. The U.S. cultural traveler spends 60 percent more.
approximately $1,319 per irip compared with $820 for domestic leisure travelers.
The cultural traveler also takes more trips than general U.S. travelers: 3.6 vs. 3.4
trips annually - Americans for the Arts
73 perceni of Millennials "want to engage a destination's arts and cultural assets"-
the highest rated activity of imporiance. Cultural interests also rate high in
importance for Baby Boomers (64.8 percent) and Gen Xers (67.8 percent). More
than two thirds of all Millennials also rated "authenticity" in experiences as extremely
importani. Racially diverse and technologically savvy. the Millennial generation (born
1977-1994) - Americans for the Arts
According to the Travel lndustry Associatiorr of Anrerica. roughly eighty percent of
the '150,000,000+ adults who travel more than fifty miles fiorn therr homes can be
considered "cultural tourists." Thirty percent of adults state that speciftc arts or a
cultural or heritage event influence.
2500.haracler linril
Response 2.2 *
Application Questions'. P arl 2
flescribe th-. prior silccess of yorrr everlUactivity:f8Cility in attraclioI toilt;sls.
Prior to the pandemic (March 2020- now), our annual attendance had been growing
on average 10o/o a year. While individual events may have smaller audiences (Pecha
Kucha 130. average class size is 12, etc) colleciively over the course of a year, our
record audience was in 2018 with approximately 29,302 visitors. Our strength is in
our diversiiy of offerings, our consistent messaging and in our unique content.
Additionally, our ability to be open six days a week despite COVID restrictions, has
provided a consistent stop for tourisis.
Data used to estimate our success is included in our methodology narrative below
ln a recent Crosscut article by Brangien Davis / Sepiember 23.2021 . Gallery One
was featured with Djck and Jane's Spot, well articulating the cultural tourist
perspective:
"Last weekend, I took a trip east of the mountains and stopped in Ellensburg, a town
I realized with some surprise thai I had never visited. As with every road trip I take, it
was a good reminder to get out of city limits more often. Among the beautiful old
brick buildings lining the hisloric downtown I was happy to discover Gallery One, a
big airy space that in addition to main and mezzanine galleries includes a ceramics
studio and artisan gift shop
The current show (closing Sept. 25) is an auction exhibit featuring a lively mix of
regionally made art. The items up for bid alerted me to several arlists I wasn't
familiarwith, including Bellingham sculptor Doug McKee, whose hand-carved
skateboards are fanciful yet functional - the one on display looked like a caterpillar
with a Cheshire cat grin. I also learned about the two artlsts who'll be featured in the
upcomirrg show Almost Home (Oct. 1-30).
Seattle-based fabric artist Nina Vichayapai is creating plush felt miniature replicas of
everyday items. including houseplants, a kitchen timer. a Metro bus and a cup of
lvar's chowder. En masse. these items paint a personalized picture of domesticity -one that reflects homemaking as an immigrant. Wenatchee sculptor Natalie
Dotzauer is contributing a wall-spanning 'sugar quilt," which from afar looks like a
traditional geometric pattern, but up close reveals a sweet sense-memory
constructed of sugar lumps and Royal icing on molasses-stained paper."
2500 character Iinril
3l lmpact
Response 3:
Measuring Results*
Desctibe haw you will promole you. evenllactjvityifacility lo attract tourists.
We will utilize social media, marketing to arts lovers with other arts organizations
and publications, and radio advertising to promote our events, exhibits, overall
brand. classes, and gift shop and invite artists from around the region who will draw
their spheres of influence and fans.
Our target audiences include self- identified arts lovers and cultural tourists. those
with a proven propensityto attend art exhibits and evenis bui are not aware of
Gallery One. "l didn't know that there was an arts center in Ellensburg too, we
should go check out their studio toursl" The cultural tourist according to the 2018
Dean Runyan report averages $200/day in spending. This audience we will market
to thtough spheres of influence with exhibiting artists as well as marketing with other
cultural organizations and publications.
Our iertiary audience is comprised of those that are nottraveling for specific arts
experiences but do see art as a value added experience. "We love to taste wine and
I also heard that there are lois of galleries in Ellensburg." These are culiural tourists
that would likely listen to NWPB, attend an arts event with a friend or need a
secondary activity while their partner is flyJishing, hiking or floating ihe Yakima
River.
Our programming will complement the Chamber's get outside marketing theme by
placing artists and experiences outside, at Farmer's Markets, the Fairgrounds and
producing a Studio Tour with a focus on outdoor art.
Our internal marketing efforts include, postcard disiribution to an average 700
monthly. newsletter distribution quarterly, our social media channels (YouTube,
Facebook, lnstagram) and our email newsletter with 3.429 subscribers and a 21o/o
open rate (higher than industry standard) in addition to local advertising.
25OO char acter linrit
Application Questions. Part 3
4l Collaboration
lf your organization collaborates or has created partnerships with other organizations, groups, or other events,
how is this accomplished?
4.1 Collaboration *
4.2 Promoting Local
Business*
NATIONAL -North American Reciprocal Museum Membership - Shared admissron
for over 1200 museums across the country www.narmassociation.org -Common
Field- A National Membership Organization for Visr"ral Arts Organizations
STATEWIDE - Member of Washington State Arts Alliance, Washington Museum
Association. lnspire WA & Upper Colunrbia Museum Association - Artist Trust
(Seattle based statewide organization) - Reciprocal membership benefit -
Washington State Aris Commission - Staff serving as a Washington State Arts
Commissroner at four statewide meetings
COUNTY - Cascade Assoctation of Museums and History membership - Chamber
of Commerce - Venue for community events such as Brewfest, event listings on
calendar, member of the Chamber, provide opportunities for artists from the county
to exhibit work in the Kittitas County Show host Artist Registry on www.gallery-
one.org of Kittitas County artists, pronrote businesses and organizations in upper
county in auction catalog such as Suncadia. 509 Bakehouse, Pacific Crest Creatives
and others. This year we worked with the Fair to coordinate Artists in Action.
CITY -Ellensburg Downtown Association - Venue for many downtown events (Girls
Night Out), open late for certain events (Cocoa Stroll), participation in ad efforls and
location for the Ellensburg Downtown Association Award - Community organizations
- ln-person and flyer promotional opportunities. - Auction donations - Contributions
to auctions and events (Adult Activity Center, - Thorp Mill, Clymer Muser-rm and
others) - Kitlitas County Historical Museum - Help build and promote walking tour of
public art - Ellensburg Arts Commission - First Friday participant- Jazz in the Valley
- Padicipating venue for performances - Clymer Museum and Art Gallery - co-
produced Wine Tasting Event - CWU Art and Design Dept - support Award and
exhibit of one student - - Hotel Windrow- facilitate art selection process for hotel
artwork - HopeSource- help develop call for art for new bus CWU Equity center-
partner with Dia de los Muertos, host of the downtown sound systen"t, working with a
Task Force of EDA, Laughing Horse, Ellensburg Ads Commission, CWU. io create a
5-10 year Arts Plan for Ellensburg
2500 aJraracler litrril
Descrille bow yor.{ vJill pronrole lorJgiIg establishiner]ts. reslartraltls. and business located in Kiltitas tiounly
Gallery One provides both paid and free promotional opportunities to lodging
establishments, restaurants, and business located in Kittitas County through the
following ways:
1. Provide a community billboard for businesses and nonprofits to promote
community events
2. Links to many businesses, the Chamber and other resources on
http://www gallery-one. org/visit-us/
3. Cross promotion on Facebook and lnstagram through following and liking of posts
3. Paid promotions are also available via exhibit and event sponsorships with logo
placement benefits, newsletter, and web recognition
21r00 c,raracier lirnit
4.3 Host Hotel*ls there a host hotel lbr yout evenl or grani fiioiect? lf yes.
'isl
tlte hotei.
,iNo
c Yes. Hotel \A/indrow
5l Future Plans
Please explain what plans exist to allow this project to become self-sustaining, lnclude any plans for ticket sales,
event sponsors, and other cost-recovery models.
Future Plans *Gallery One produces a balanced operating budget every year. We are fortunate to
have diverse income streams to help balance any specific program or event
shortcoming. ln addiiion, we have built up a modest reserve as a parachute. We
have done everything we can to not "cancel" events over ihe pandemic. but instead
reimagine them through a combination of in person and online offerings. Our events
and activities are covered through a combination of tickei sales, sponsorships,
volunteerism, and donations.
2500 character limit
Application Questions. Parl 4
6l Additional lnformation
Provide any additional information which will assist the Lodging Tax Advisory Committee in evaluating your
project and its benefit to tourism.
COVID-19 lnformation It you had a planrerl event in 2020 or 202'l lvhethef they v/ere able lo take place or not, please ciescrbe arly
slriLr.ie> Jr',1 , lt rllF"qcs you c\pclp')caJ.
Due to the pandemic, Gallery One has had to cancel, posipone or transition many
events and activities. Our response was to make sure that our community near and
far had access to the content by providing online versions of our exhibits, our
classes, our events and our gift shop. We responded in the following ways:
- create virtual learning opportunities through zoom
- create "to-go" art kits with nraterials and instructions
- expand our online gift shop
- conduct PechaKucha events virtually
- change our benefit auction and event to a hybrid event
- hire a marketing expert to help push out content virtually
- cancel, postpone or extend exhibits such as First Fridays, President's Dinner, Soup
Line, facility rentals, and studio tours
Some experiments have been better received than others but overall they have
increased our online presence and also to help generate some income for the
organization. PechaKucha while not profitable currently has over 3.000 views on
YouTube from around the globe.
We are very fortunate to have a brick and mortar location that can still welcome
visitors into our space offering access to our exhibits and classes in person.
With the support of Lodging Tax funds, we have worked tirelessly to make sure that
our "brand" is not forgoiten by our visitors near and far through the above efforts so
that Ellensburg is still known as a place to visit through marketing efforts.
You rray ilpload aDy supporting docunren13 surh as graphs. irnages. diaqrants nlarketitlg male.ials e!c.
2A22GalleryAne Supplemental Materials.pdf 508.07K8
You are allor,red to sullntil up ta 3 single page iUS Lellnr] doc{.l.lenls
'n
.lpG. pDF or i lFF farryral
7l Previous Lodging Tax Grant lnformation
2500 character llmit
250{l characler lintilAdditional lnformation
Supporting Documents
Previous Years
Awarded Lodging Tax
Grants *
Has yoilr eveBt receaved Lodging Tax ftnds in previous years"
' ., No, this event/project has not previously received Lodging Tax Funding
.: Yes, '1 year previous
; Yes, 2 years previous
' Yes. 3 or more years previous
Overall Attendnace
Number of people travelling more than 50 miles for your event?
PastActual* Projected*
2,853 5,220
Number of people traveling from outside WA State for your event?
Past Actual* Projected *
885 1,620
The number of overnight guests who stay in paid accommodations in Kittitas County
for your event
PastActual* Projected*
125 180
Number of paid lodging room nights resulting from you evenVactivity/facility?
Projected *
18,000
Projected *
270
ln addiiion lo field aLlove. yot ntay rpload the evidence to suppotl the prior years' room/night inlormation.
Gallery One Visitor Analytics Statistics frorn 2016 to
102.55K8
2021 .pdf
Yott nay upload rp to three single pages (US LetterJ, of information. lf yorr a single rnult,-page docul]ent, ol]ly llte
firsl lhree pages will be considered. 'fhe tollolving fornrats. will be accepied: JPG. PDF or TIFF
PaSt MethOdOlogy* Vltral inelhodology did you use to calculate the 201g actual rlunrbers?
,ri Direct Count (prefened)
: I lndirect Count
,tl Representative Survey
:i: lnformal Survey (preferred)
'.,' Structured Estimate
; Other ,
Past Actual *
9.838
Past Actual *
250
Prior Year Paid
Overnight Stay Data
Projected
Methodology*
\ilbat nrethodology will you use to calcillate lhe upcoiltin0 nLJnlbers?
,.. I Direct Count (preferred)
r ; lndirect Count
,rl Representative Survey
,l; lnformal Survey (prefened)
ril Structured Estimate
; Other i
Methodology
Narrative*
Application Questions: Part 5
Please explair.
1. We add up each visit (taken at the front desk) to the gallery, our events. our
classes. ln 2020 we are projecting a total of 9.838 visits, a drastic reduction due to
COVID-1 L For 2O22 we are optimistically hoping to double those numbers with a
''return to normal" with First Friday attendance, in person events, and the addition of
the studio tours. Projected 2022 altendance is 18,000.
2. We review our Facebook demographics and Google analytics to understand
where our visitors are from.
3- We review our membership and mailing list and see where they are from
4. We review a sample survey from the froni desk that asks where visitors are from
for the month of September.
5. We compare the percentages of those from inside the county, out of the county.
and out of the state. See attachment.
6. We determine an average percentage of those from out of tlre state and out of the
county and apply ihat to the overall number of visits.
Out of state average of all numbers is g% plus out of county average is 29% totalling
38% out of Kittitas County.
7. We multiply our projection of visits by these numbers. Our projection for 2022 is
18,000 x .09= 162 Out of state visitors 18000 x .29 = 5220 out of county visitors
totalling 5382
8. We make a modesi assumption that 1 out of 30 of these 5382 visitors (oui of state
plus out of county) will pay for lodging for 1.5 nights average. (270 overnight stays)
We have been using the same methodology since 2014
Case study: Visiting Wenatchee artist Natalie Dotzauer stayed the night with her
family for one night to install the exhibit. one week later, they stayed two nights at
the Hotel Windrow for the First Friday weekend. Their family from Tacoma drove
over and also stayed ai the Windrow for one night. One visiting artist resulted in four
known overnight pard stays.
2500 character linit
8l Funding
Does your organization have, or have you applied for. grant funding from other sources? lf not, why not? lf yes, please list
the funding you have for the project, including any volunteer and in-kind sources in Question 9l Project Budget
Overview.
Funding sources and amounts which have not yet been secured will be listed separately. in the field(s) directly below.
Finally. what changes would occur if the project couldn't be funded?
Other Funding*Lfoes your orgatrizataon have. or have you applied ior ftnding fronl ollter soutces?
* Yes No
Funding for which you have applied but not yet secured
Funding Source
Ellensburg Arts Commission
Amount
$ 2,500.00
National Endowment for the Arts
Funding Shortfalls*
Matching Funds
Percentage
Verification of ln-kind
Contributions
Budget Year
Edit if necessary 2019
Past Actual 3
LTAC Grant Funding $ 15,000.00
All Other Revenues
$ 25,000.00
liftal changes urill ire ilade if hlndin{j lor yoLlr reqLiest is |ot available or reconnnended?
lf our request is not recommended, we will still be able to provide our core offerings.
We will remain open and free to the public, we wrll continue to offer classes and
events such as the studio tours, and our exhrbition schedule will renrain the same.
We will scale back our efforts to bring artists to the community for workshops,
reduce the nurnber of artworks available ln the exhibits, and reduce social media
marketing efforts beyond 50 miles.
2500 chara,tler lirnit.
2350.00
%
Tllis fleld v/ill airio lill vrith lhe coJrecl percelllage hased on yoili i|pitl lo bud{el seclion b--lovr.
9l Project Budget Overview
Please complete budget for this projectlproposal. lf your agency operates independently of this project application it may
not be necessary to submit the entire agency budget. You must submit a budget which specifically pertains to the
projectlevent for which you are requesting funding and adheres to the basic budget format shown below.
The budget must include anticipated revenues, expenditures, and any potential profit or loss. For projectslevents which are
ongoing for more than one (-l ) year, please also submit actuals from the previous three (3) years of operations (need not
be consecutive) for the projectlproposal if applicable.
For any claimed in-kind contributions valued at $500 or more and related to marketirrgladvertising, you must
submit verifying documentation which assures the contribution will be provided. For instance, if you are claiming in-
kind contributions in the form of advertising match, a binding contract itemizing the matching value and obligating each
party must be provided.
ATTENTION: ln an effort to allow an adequate level of flexibility for all applicants, not all fields in the budget portion are
required to be filled before this form is submitted. Providing all applicable data is your responsibility, failure to do so
will potentially jeopardize your application's chance for review.
aot any tlaime.j i[-krt]d corttillution:! valued ai $500 "r nrore anri felalcd io ntirkellilq:'a{{vertisi..J. you sltsl stbfti1
velf,/jIe (locLrnenfation whirh a$sutes lhe coslnb.tlion will be prcvideli.
2020 2021 2022
Revenues From Consolidated Lodging Tax Grant
Account Name
Classes- All
Do n aiio ns/Mem be rs
hips
Events
Exhibit
Past Actual 3
$ 87261.00
$ 64119.00
$ 103244.00
$ 21040.00
Past Actual 2
$ 13,320.00
Past Actual 2
$ 49272.00
$ 85954.00
$ 77792.00
$ 15052.00
Past Actual 1
$ 10,000.00
Past Actual 1
$ 75000.00
$ 75000.00
$ 96900.00
$ 12600.00
Projected
$ 20,000.00
Projected
$ 85000.00
$ 75000.00
$ 100000.00
$ 15000.00
ln-Kind Contributions (except volunteerism)
Special Project
Sales
Grants
ppp
Account Name
in-kind
Expenses
Account Name
Gen Advertising
Bank Fees
Classes- All
Event and Exhibit
insurance
license and permits
membership
payroll
postage
professional devo
and fees
special projects
rental
maintenance
retail
supplies
$ 15748.00
$ 143946.00
$ 8338.00
$ 0.00
Past Actual 3
$ 5800.00
Past Actual 3
$ 3889.00
$ 10881.00
$ 25087.00
$ 49573.00
$ 5102.00
$ 461.00
$ 2506.00
$ 192242.00
$ 1602.00
$ 12982.00
$ 14386.00
$ 80.00
$ 9733.00
$ 3943.00
$ 11699.00
$ 4000.00
$ 135327.00
$ 41551.00
$ 36475.00
Past Actual 2
$ 19154.00
$ 850.00
$ 141000.00
$ 20157.00
$ 38747.00
Past Actual I
$ 15000.00
$ 0.00
$ 150000.00
$ 30000.00
$ 0.00
Projected
$ 15000.00
Contributions of Volunteer Time
Past Actual 3 Past Actual 2
Number of Hours 852 1,256
Past Actual 2
$ 477897.00
PastActual 1
2,348
PastActual 1
$ 485254.00
Projected
2,348
Projected
$ 557012.00
Evidence of Volunteer
Contributions*
Calculated Value of
Projected Volunteer
Time
Past Actual 3
Revenue Totals $ 464496.00
Please upload a single file lvhich of{ers eviderce in supporl of lhe pro.iected volunteer hours
Gallery One volunteer hour projections2O2l.pdf 190.67K8
$ 67.012.00
Past Actual 2
$ 3860.00
$ 11364.00
$ 19844.00
$ 36552.00
$ 4325.00
$ 576.00
$ 2736.00
$ 126734.00
$ 1231.00
$ 10959.00
$ 1063.00
$ 0.00
$ 12834.00
$ 2456.00
$ 8742.00
Past Actual 1
$ 8000.00
$ 9000.00
$ 22000.00
$ 33420.00
$ 4500.00
$ 520.00
$ 2600.00
$ 192579.00
$ 1500.00
$ 16300.00
$ 850.00
$ 0.00
$ 13000.00
$ 3250.00
$ 8700.00
Projected
$ 8000.00
$ 12000.00
$ 28000.00
$ 35000.00
$ 4500.00
$ 520.00
$ 2600.00
$ 245000.00
$ 1500.00
$ 16300.00
$ 0.00
$ 500.00
$ 15000,00
$ 2500.00
$ 8000.00
taxes
utlities
COGS
grants
PPP
$ 3369.00
$ 13701.00
$ 88188.00
$ 8300.00
$
$ 3012.00
$ 15654.00
$ 81845.00
$ 41551.00
$ 36475.00
Past Actual 2
$ 421813.00
Past Actual 2
$ 56084.00
$ 3620.00
$ 20950.00
$ 85550.00
$ 20157.00
$ 38747.00
PastActual 1
$ 485243.00
Past Actual 1
$ 11.00
$ 3620.00
$ 22000.00
$ 90000.00
$ 30000.00
$ 0.00
Projected
$ 525040.00
Projected
$ 31972.00
Past Actual 3
Expense Totals $ 457724.00
Profit & Loss
Past Actual 3
$ 6772.00
Application Certification
The applicant here certifies and affirms: 1. That it does not now, nor will it during the performance of any contract arising
from this application, unlawfully discriminate against any employee, applicant for employment, client, customer, or other
person who might benefit from said contract, by reason of age, race. color, eihnicity, sex, religion, military status, sexual
orientation, creed, place of birth, ordisability: 2. That itwill abide by all relevant local, state and federal laws and
regulations and; 3. That it has read the information contained in the lnstructions on pages '1 and 2 and understands and
will comply with all provisions thereof.
Certified by:
fte;eaafu.
Name*
Applicant's Title*
Monica Miller
Director
\)'Vl I \o-l'V-e:a \
-D oo 3 dff
lnternal Revenue Senrice
Date: June 19,2000
1r^ti^-. ^-^q$'ri N .=eai'i
Iriensc-r-:, '(V: 98925-3'' ^'2
g
Department of the Treasury
P. O. Box 2508
Cincinnati, OH 45201
Person to Contact;
Ms. Smith #31-47262
Cuslomer Ser-vice Representative
Toll Free Telephone Number:
g:00 a.m. to 9:30 p,rn. EST
877-829-55A0
Fax Number:
513-263-3756
Federal ldentification Number:
91-0850195
leai- Sir cr lvladam
This ietter is in response to your telephone requesi on June 19, 2000 for a copy of your organization's
Cetsrrnination ietier. This letterr,vill take the place of the copy you requested.
Cur reccrds indicate ihai a determinaticn letier issued in February '197'1 granted your organization exempiion
fi'orn feCeral income tax under section 501(c)(3) of the Intei'nal Revenue Code. That letter is still in eifeci.
3asec on rniormarion subsequently submitted. we classified yor.r organizaiion as one that is not a pritrate
ioundaticn '"viihin lhe meaninq oi section 509ia) oi the Code because it is an organization described in
secii3n 5C9ra)12r
Tnis class;rica:icn ,,vas baseC on ihe assumpiion ihai your-organization's operations would continue as siated
rn the aOpticaiion. if your organization's sources oi suopoi-t, or iis character. method of operations, or
o,-riposes nave changec piease lei '-is kncr,v sc 'rye can ccnsider tne eifect cf the change on the exempi
siaills arc ioirncation status of your oigallizaticn
Ycur ci-ganization is required to iile Forn, 99C. Return oi Crganization Exempt from lnccme Tax, only if its
gross receipts each yearare normaily rnore than 525 00C. lf a reiurn is required, it must be filed by the'15th
day of ina fifth month after the end cf the organrzation s annua! acccunting period. The iaw irnposes a
penalry cf S2O a day up io a maximurn c; S'iC,COC \{.{n3n a retLrrn is filed late, unless there is reasonable
cause ;ci'ihe deia-v.
All exempt organizations (unless specifically excluded) are liable for taxes under the Federal lnsurance
Ccnti-rburions Act isocial security taxes) on remuneration cf $'i00 or more paid to each employee during a
:aiendar year. Your organizairon is not iiabie ior the iax imposed under the Federal Unemployment Tax Aci
(F'JTAi
Organizations that are not private fcundalions ars nol subject to the excise iaxes under Chapter 42 of the
Code. Howe,ier, these organizations are not automatically exempt from other federal excise taxes.
Donors maydeduct contributions to your organizaiion as prcvided in sectton 170 of the Code. Bequesis,
iegacies. devises. transfers, or gifts to your organization ci'ior its use are deductible for federal estate and
gift tax purposes if they meet the applicable prcvisions oi sections 2055, 2106, and 2522 of the Code.
Gallery One volunteer hour projections evidence from 2021-
Event Estimated
12 Board Meetings x 20x2hrs 480
36 committee meetings x 5 xlhr 180
Paint Ellensburg 1.48
Planter Sale 80
Wine in the Valley 120
Exhibit lnstallation 10 x 20 200
GeneralSupport 2O/mo 240
Teen art apprentice help 10hrs/wk x 40 400
Building projects- floor, courtyard, clean 200
CWU lnterns lOhrs/wk x 30 300
TOTAL :2348
$28.5a/hr according to https://independentsector.org/va lue-of-volunteer-time-2021/
Volunteer Log for January 24-March 7. Does not include board member, intern or volunteer hours for
Art After School.
Date HouF Nam€Volunteer lob
t /z*I !-<,+-Jl-,.,{--r r.S
/c n:la4-rpv--.,<:;Vttts Ve*., il n *c &er
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/zt &fo B.tq.tla*e I r.r
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A:J. it t hr'Lt*it: 5/';t7e St:t.; ?^, -!.?, t {:' .tt|'rt t sl'1
t 7;i tn,la \,k:rre gl" il t *' t a7.t lir 1.s,ni' "'/i;r!'.,U/th/fr y'tlls /.. l.^l cotrg
) I )L 2*s .?arl| {,/z t i't nttkrsl'2
i7F rr I tt tg f,,: Ls .':,
1(q 1 fhrl t\ ;'r,, .1.", P-y-ti,iilt4 t 4(:tZ-i'.0 ?8!'J . 5 .'-o..usj.:, .1.\vttfie!.,.i
'.1 ih&otl01 Ertlc{rrt Por-tl.f*n ' Pgd(lui:* I)lr;'i'e d .Dtlta 61113.r
t.: { 7.,,ittt;tc.a .l*.a- tntr,:'i, lklr:."{ur,i lr.i'/,..
,:1' 1 i|t.\,roJra LIV'I , {t:5./n{tr..tt1{iL.
elt Fa l4tt< €?*rc* Cauacq l^1a,,-<
lz l: o 6-rss t2a *,t f,lat, r n t \'I ttt.t I \s ;u *. .'f, t :t,t " <
j ,c..a- 'LJ |N-,)''t 'irr tr-6rc
t 'a 4,<ikt t2 ?tirLa t Azt,-]sll rL.r. ,('a"J sh, H nn
Gallery One Visitor Analytics Statistics from 2015 to 2O2L'Mailing ListKittitas CountyO utside Kittitas Cou ntyout of Statei Facebook Likes {stets top 2iUKitttas County0 utsiJe Kittit8s Cou ntyI Out of Statel Countryl*embersrKittitas County0 utsile Kittitas f, ou ntyOut of Stat€,i gountryWebsite Visita from toplocation sKittitas CountyO ut3ide Kittitss Cou ntyOut of StateYcutube SubscribersVisitor SurveyKitiitas County0utside Kittitas tounty'Out of gtate.r Csuntry2016%2g1T%2018wmotfo2019%2020%glZslmzL25991"51,75161231vn4t)484110954mll5502320)1JJb;b33%1r%6,09638%Zsls80.,18%t/o44H37c/o19%25281 35946932ffi1296751644131-1"0l958?490337439362S6s8}63]-s/o7L%22%increi6r-9635,o4)/o78162L%1%s196398,410%79t21414062857L2291343?4753844186119707rl87537671-06416s%x01-gi,/o43471082%15%Talo50391Lr5e8112134125ZS1t1691L981Et507442ot11441436r/1 vjb64%2#/oincrease47n/"10%81%16j61S1naa5r1 006{fr!162645110?13021rI80NJ164?f280,.{8%430A51%60rtql u5%10%2060911t:t1853807s59119378aftat3h636564%8!'t430165.1 %61{21 9d48%4?.A101470.s619%11%elL-sl?g.lm?r3771025960%3s.%5,s4sl*slzilz{.L25731t3751084Salt+glrolts60"e63V/o10%2013L6767201420535zorol 2o1szs4sol zzrsT2oul 2117z+gssl z*o?20201 20rse4661 rsTiz2fr2a98382022 proiected18,0mVisitsTo GalOne% Kittitas Cou% Outside Kittitas62%29%9%% out of
Gallery One 2022 Draft Exhibit, Event Schedule, Areas Represented
Highlights include outdoor activities and demonstrations at the Fair, the
Farmers Markets, Kittitas County Studio Tour, Group Shoyrzs from Yakima
and Missoula, MT, and a National Call to Artists
Average attendance of First Friday= 350, pre-pandemic, currently 200, highest reaching 798
Average monthly visitor = 1100 pre-pandemic, currently 706
Adult classes= 10 per c/ass x 120 classes= 1200
ExhibiU Events Sample lmage Areas represented
Jan/ Feb. Sam Fisher and Annual
Members Show. First Friday. Pecha Kucha - Virtual. Classes
,',li$, .!," .ir
20% of members
are from outside of
Kittitas County
Feb/ March. All Mujeres- Latinx Women. First Friday. Classes
Group show
featurng mainly
artists from Yakima
county
A pril. National Call. First Friday. Classes
National callfor
artists juried by
celbrated artist
Jane Kim
May-June. Open exhibit of Kittitas County
artists. Meet the artists. Studio Tour OUTSIDE. Artists in Action at the market. Classes
Kittitas County
artists will draw
friends and family
from outside the
region
June- July. Ceramics artists of Missoula. Artists in Action. Classes
:!xllFr'rl
- rt
!1i!
{
Ceramics exhibit
from Missoula, MT
August
a
a
a
a
a
Group show from PNW artists
Ryan and Laura Wise
Meet the Artist
Pecha Kucha
Classes
llrr
t,
Curator from Tri-
Cities and artists
from the PNW
September
. Paint Ellensburg hybrido First Friday. Artists in Action at the Fair
SepU Oct. Maria Cristalli and Andy
McConnell. Meet the Artists
Bellingham and Cle
Elum artist
Nov/Dec. Holiday exhibit. Studio Sale
Artists from PNW
GIFTS.ART. CLASSES
Sample Print Ad (not to scale)
ctilTnAI
tva$ilfi0r0r
e
fr
a
G@EIIGE
Quarterly newsletter showing a sample of events and classes for FALL 2021
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ANT AFTER SCI{OOL
Exhibit "B"
Guidelines and Requirements for
Expenditure Reimbursements from Lodging Tax
Section 1. Branding
Contractors who have been approved to utilize grant awards for advertising expenditures must
incorporate Kittitas County and the appropriate City of Cle Elum, Ellensburg, or Roslyn tourism
information as follows:
A. Websites and Social Media Sites must include the County's and appropriate City's tourism
website logo or URL with an operational link to the site(s). The URL landing page must use the
correct logos and have a link to centralwashingtonoutdoor.com. Contractors must either keep
the landing page active until time of reimbursement or use a screen capture for full
reimbursement. (lf you are using a live logo as the link to CWO, please ensure the hyperlink is
shown in the screen capture). The logo must be displayed on the contractor's home page, it
must be sized no smaller than% inch in height and must be surrounded by appropriate white
space to allow easy recognition and legibility. Contractors shall not change the logo(s) in color or
appearance.
B. Print Advertising and Online Display Advertising of all types (including but not limited to
newspaper, periodicals, flyers, posters, billboards, direct mail, e-newsletters, third-party
websites, streaming displays, social media etc.) must include the County's and appropriate
City's tourism website logo (or URL with a one-click away operational hyperlink). The URL
landing page must use the correct logos and have a link to centralwashingtonoutdoor.com.
Contractors must either keep the landing page active until time of reimbursement or use a
screen capture forfull reimbursement. (lf you are using a live logo asthe linkto CWO, please
ensure the hyperlink is shown in the screen capture). The logo must be sized no smaller than%
inch in height and must be surrounded by appropriate white space to allow easy recognition and
legibility. Contractors shall not change the logo(s) in color or appearance.
C. Video Advertising of all types (including but not limited to television, online, electronic kiosks,
motion billboards, etc.) must include the County's and appropriate City's tourism website logo.
The logo must be sized no smaller than% inch in height, and must be surrounded by appropriate
white space to allow easy recognition and legibility. Contractors shall not change the logo(s) in
color or appearance.
All logos and website information may be obtained by contacting the Director of Tourism, Kittitas
County Chamber of Commerce.
Section 2. Advertisine Reimbursements
Contractors seeking reimbursement from Lodging Tax Funds for advertising expenditures must adhere
to the following guidelines and requirements for each type of advertising media utilized.
A. Print Advertisins
1. Print advertising placed with any media provider which operates exclusively outside of
Kittitas County may be reimbursed atTOO% of the cost, including any production costs. To
operate exclusively outside of Kittitas County, the provider must not be physically located in
the County and/or not distribute any media within the County.
2. Print advertising placed with any media provider which operates inside Kittitas County may
be reimbursed as follows:
a. For date-specific events, advertising the day of the event and up to L0 days prior to
the event may be reimbursed at10O% of the cost, including any production costs.
b. For seasonal or year-round events, or for date-specific events outside of the time-
frame in Section 2 A, (21(al above, advertising reimbursement requests must include a
statement from the media provider specifying the percentage distribution to areas
outside of Kittitas County. Reimbursements will be allowed for the amount distributed
outside of Kittitas County, including any production costs.
B. Televis Advertisine:
1. Television advertising placed with any media provider outside the Yakima/Kittitas DMA will
be reimbursed at 1"00% of the cost, including any production cost.
2. Television advertising placed with any media provider inside the Yakima /Kittitas DMA will
be reimbursed as follows:
a. For date-specific events, advertising the day of the event and up to 7 days prior to
the event may be reimbursed attOO% of the cost, including any production costs.
b. For seasonal or year-round events, or for date-specific events outside of the time-
frame in Section 28,2(al above, advertising may be reimbursed atthe rate of 70%of
the totalcost, including any production costs.
C. Online Advertisins:
L. Online advertising and promotion may be reimbursed at 100% of the cost, including any
production cost.
2. Streamed media (radio, television, other) requests for reimbursement must include a
statement from the media provider specifying the percentage of recipients which are
outside of Kittitas County. Reimbursements will be allowed for the percentage distributed
outside of Kittitas County, including any production costs.
D. Dire ct Mail:
t. Direct mail advertising may be reimbursed at 100% of the cost, including any production
cost, for each item mailed or shipped to a destination outside of Kittitas County. ln order to
receive reimbursement, a list of the addresses and a signed statement from the contractor
that the list is accurate, or other proof of delivery, must be provided along with other
req uired documentation.
E. Flvers/Posters:
L. Flyers or posters which are placed outside of Kittitas County may be reimbursed at 100% of
the cost, including any production cost. ln order to receive reimbursement, a list of the
locations where flyers or posters were posted outside of Kittitas County, a signed statement
from the contractor that the list is accurate and a copy of the poster/flyer must be provided
along with other required documentation.
2. Banners which are placed inside of Kittitas County may be reimbursed at 10O% of the cost,
including any production costs. ln order to receive reimbursement, the banner cannot list a
specified date or location. Request can only be made one time.
3. Signage (site layout use only) which are placed inside of the venue/facility of the event may
be reimbursed at 100% of the cost, including any production costs. ln order to receive
reimbursement, the signage cannot list specified date or location. Request can only be
made one time. (i.e. ADA Parking /Parking, Loading Zone, Evacuation Route, Bathrooms, and
Stage locations)
F. Radio rtisins
1. Radio advertising placed with any media provider located outside of Kittitas County may be
reimbursed atlOO% of the cost, including any production cost.
2. Radio advertising placed with any media provider located inside of Kittitas County may be
reimbursed as follows:
a. For date-specific events, advertising the day of the event and up to 7 days prior to
the event may be reimbursed at1.OO% of the cost, including any production cost.
b. For seasonal or year-round events, or for date-specific events outside of the time-
frame in Section 2F,2(al above, advertising may be reimbursed at the rate of 30%of
the total cost, including any production costs.
G. Operation Reimbursement:
L Operation costs may be reimbursed 100% of the paid invoice cost. ln order to receive
reimbursement operations invoice must an approved cost from the Consolidated Lodging
Tax committee members list. lnvoice provided must include notation of payment with proof
of payment.
2. Mileage reimbursements that are outside of 50 miles of Kittitas County may be reimbursed
at LOO% of cost. ln order to receive reimbursement, a signed statement from the receiver
along with other required documentation. Mileage reimbursement subject to IRS mileage
reimbursement rates which may change annually.
3. ltems not eligible for reimbursement:
a. Salaries of employees
b. Capitol purchases- any item with 3+ years life and over 55,000.
c. Licenses, permits, insurance, or credit card fees