HomeMy WebLinkAboutLT-2021-006LT-2021-005-JUNK-TIQUEN IN THE BURG
2021 LODGING TAX SERVICES. AGREEMENT
BETWEEN KITTITAS COUNTY AND JUNK-TIQUEN IN THE BURG
This Contract, effective January 1, 2021 is made and entered into by'and between KITTITAS
COUNTY ("County'), acting as agentfor and on behalf of the City of Ellensburg, a Washington
municipal corporation ("City"),.a subdivision of the State of Washington, and JUNK: TIQUEN IN THE
BURG ("Contractor") for the 2021 Junk-tiquen in the Burg ("Event"),
WHEREAS, the purpose of this Agreement is to provide for activities and expenditures
designed to increase tourism,
NOW THEREFORE, in consideration of the terms and conditions contained herein, or
attached and incorporated and made a part hereof, the County and the Contractor mutually agree
as follows:
Section 1. Scope. of Work.
a. Contractor shall provide the services and staff described in its Application for Lodging. Tax
Funds submitted to the Lodging Tax Advisory Committee, attached hereto as Exhibit "A"
which is attached hereto and incorporated herein by this reference.
b. Except as otherwise specifically provided in this Agreement, Contractor shall furnish the
following as required to perform the services, described in Paragraph (a) above, in accordance
with this Agreement: Personnel, labor and supervision; technical, professional and other
services. All such services, property and other items furnished or required to be furnished,
together with all. other obligations performed, or required to be performed, by Contractor
under this Agreement are collectively referred toherein as "Services."
c. Contractor shall commence, perform and complete such. Services in accordance with Exhibit
"B" which is attached hereto and incorporated herein by this reference.
Section 2. Payment.
a. .As full compensation for satisfactory performance of the Contractor's Services, the County
agrees to pay Contractor the sum of four thousand one hundred fifty-two dollars ($4,152.00)
(City of Ellensburg lodging tax funding).
b. Additional payment terms: The County will make payment to the Contractor only on a
reimbursement basis, as receipts/invoices for any items including marketing and/or
advertising are submitted to the County, not to exceed the sum of four thousand one hundred
fiftyAwo dollars ($4,152:00) (City.of Ellensburg lodging tax funding).
c. Services/Expenses that are reimbursed must be dated during the current year and final date
to submit reimbursements requests is January 15, 2022 after this date funds lapse.
d. Requests for reimbursements must be submitted to -
.2021 County Lodging Tax Funding Agreement Page Z
LT-2021-006-JUNK-TIQUEN IN THE BURG
Kittitas County Auditor
Attn: Auditor's Accounting
205 West 5th Ave — Suite 105
Ellensburg, WA 98926
auditorsaccounting@co-kittitas.wa.us
Reporting requirements of your events will be required on prescribed forms from the County
Auditor.
f. Contractor is eligible to claim reimbursement for the following items and amounts only:
• Print advertising
• Television advertising
• Online advertising
• Direct mail
• Flyers and posters
• Radio advertising
• Operational expenses including event rentals
g. Contractor is not eligible to claim reimbursement for any items not Fisted in Section Z (f) and
is further expressly denied. funding for the following items as requested .in the application as
defined in Section 1(a): N/A
h. Contractors requesting reimbursement. for event -specific expenses shall submit all claims as
no more than two reimbursement requests with supporting documentation at the conclusion
of the event.
Contractors must complete the Lodging Tax Reimbursement online training course provided
by the County Auditor's office prior to filing reimbursement claim.. Requests for
reimbursement will not be accepted by the County Auditor prior to the training being
completed. The training may be found online at the Kittitas County Auditor's website at the
following address: http://www.co.kittitas.wa.us/auditor/default.aspx
Section 3. Performance bv Contractor.
Contractor shall not (by contract, operation of law or otherwise) delegate or subcontract
performance of any Services to any other person or entity without the prior written consent
of the County and City. Any such delegation or subcontracting without the County's or City's
prior written consent shall be voidable at the County's or City's option.
b. Contractor shall at all times be an independent contractor and not an agent or representative
of the County or City with regard to performing the Services. Contractor shall not represent
that it is, or hold itself out as, an agent or representative of the County or City. In no event
shall Contractor be authorized to enter into any Agreement or undertaking for or on behalf
of the County or City. It is understood that the Contractor and the Contractor's staff and
employees are not employees of the County or City and are not, therefore, entitled to any
benefits provided employees of the County or City.
2021 County Lodging Tax Funding Agreement Page 2
LT-2021-006-JUNK-TIQU.EN IN THE BURG
c. Contractor shall comply with all applicable laws, ordinances, rules; regulations, orders,
licenses, permits, and other requirements, now or hereafter in effect, of any governmental
authority (including, but not limited to, such requirements as may be imposed upon the
County and applicable to Services). Contractor shall furnish such documents as may be
required to effect or evidence such compliance. All laws, ordinances, rules, and orders
required to be incorporated into agreements of this character are incorporated into this
Agreement by this reference. Contractor agrees to obtain all required licenses and permits,
and further agrees to keep them in full force. and effect during. the term of this Agreement.
d. The County and the Contractor agree that in fulfilling the terms and conditions of this
Agreement neither shall discriminate on the basis of race, creed, color, national origin, age,
sex, marital status, or the presence of a physical, sensory, mental disability or any other
protected status recognized under local, state or federal law.
e. The Services shall at all times be subject to inspection by.and approval of the County or City,
but the County's or City's making (or failure or delay in making) such inspection or approval
shall not relieve Contractor of its responsibility to perform the Services in accord with this
Agreement, notwithstanding the County's or City's knowledge of defective or non -complying
performance, or the substantiality or ease of discovering the same. Contractor shall provide
the County or City with sufficient, safe, and proper facilities and equipment for such
inspection and free access to such facilities.
f. This contract is subject to review by any Federal or State auditor. Contractor shall promptly
furnish the County or City, or their designee, or such Federal or State auditor with such
information related to the Services as may be requested by the applicable governmental
entity. Contractor shall preserve and maintain all financial records and records relating to
performance of Services under this Agreement for six (6) years after contract termination.
For such duration after the County or City makes final payment of compensation due
hereunder, Contractor shall provide the County or City access to (and the County or City shall
have the right to examine., audit and copy, with or without notice) all of Contractor's books,
documents, papers and records related to the Services or this Agreement.
g. Contractor understands and acknowledges that Contractor is solely responsible for its own
reporting and accounting of all state, federal, social security, and local taxes; of every nature,
arising from Contractor's performance of this Agreement. All compensation received by the
Contractor will be reported to the Internal Revenue Service at the.end of the calendar year in
accord with the applicable IRS regulations.
Section 4. Release, Indemnity, and Hold Harmless.
The County or City assumes no liability for the Contractor's actions under this Agreement. Contractor
releases and shall defend, indemnify, and hold harmless the County and the City, their officers and
employees, agents, representatives, attorneys and/or volunteers, from and against all claims, costs,
liabilities, damages, and .expenses, (including, but not limited to, reasonable attorney fees.) which
arise or may arise or be alleged to arise out of or by reason of this Agreement including:
Any fault, negligence, strict liability or product liability of Contractor in connection with the
Services:for this Agreement;
2021 County Lodging Tax Funding Agreement Page 3
LT-2021-006-JUNK-TIQUEN IN THE BURG
Any lien asserted upon any property of the County or City in connection with the Services foe
this Agreement;
• Any failure of Contractor, or of the Services, to comply with any applicable law, ordinance,
rule, regulation, order; license, permit and other requirement, now or hereafter in effect, of
any governmental authority; or
e Any breach of or default under this Agreement by Contractor.
Section S. Compliance with Public Records Law.
a. In compliance with Washington's public records law, the County will retain copies of .any
documents associated with this Agreement, which may be required by law unless legally
exempt from such retention, for any applicable legally required retention period.
b. In the event a public records request is made to the County or City for documents created in
relation to this Agreement, should legal uncertainty arise regarding the disclosability of any
documents under federal or state public records laws, the County or City shall provide notice
to Contractor pursuant to Washington's public records act, chapter 42.56 RCW;. to allow
Contractor to seek a court injunction.
c. The County or City specifically shall not. be liable to Contractor for the County's or City's
release under public records laws of any documents not otherwise exempt from disclosure
by trademark, copyright or other law.
Section 6. Industrial Insurance Waiver.
With respect to performance of this Agreement and as to any claims against the County or City, their
Additional Insureds, officers, agents and employees, the Contractor expressly waives its immunity under
Title 51 of the Revised Code of Washington, the Industrial Insurance Act, for injuries to Contractor's
employees and agrees that the obligations to indemnify, defend and hold harmless provided in this
Agreement extend to any claim brought by or on behalf of any employee of the Contractor. This waiver
is mutually negotiated by the parties to this Agreement.
Section 7. Insurance and Endorsements.
a. The County may require through a request in writing that the Contractor provide the County
with. a certificate, binder, or policy of liability insurance, acceptable to the .County in an
amount specified by the County.
b. Such liability insurance shall be such as will protect Contractor, its employees, agents and
representatives, from all claims; losses, harm, costs, liabilities, damages and expenses arising
out of personal injury (including death) or property damage that may result from performance
of the.Services or this Agreement, whether such performance is by Contractor or any of its
employees, agents or representatives.
2021 County Lodging Tax Funding Agreement Page 4
LT-2027.-006-JUNK-TIQUEN IN THE BURG
c. Should the County require such liability insurance, the Contractor agrees to provide proof of
insurance prior to commencing performance of this Agreement.
d. Copies of the County's written request and the insurance documents provided by Contractor
shall be attached to this Agreement and by this reference will be made part hereof.
e. Where insurance is requested by the County, all liability insurance policies shall be endorsed
to include the County and City as Additional Insureds and shall stipulate that the insurance
afforded by the policies shall be primary insurance, and that any insurance, self-insured
retention, deductibles, or risk retention trusts maintained or participated in by the Parties
shall be excess and not contributory to any other insurance or self-insurance maintained by
the County or City. Contractor shall furnish the County a certificate of insurance with
Endorsement as evidence that the required policies are in full force and effect.
Section 8. Termination.
The County may, by written notice thereof to Contractor, terminate this Agreement as to all or any
portion of the Services not yet performed, whether or not Contractor is in breach or default. Upon
receiving such notice of termination, Contractor shall, except as otherwise directed by the County,
immediately stop performing the Services to the extent specified in the notice. In the evert the
County terminates the Contractor's Services, the Contractor is obligated and hereby agrees to refund
to the County all monies paid for Services not yet rendered by the Contractor, if any, as of the date
of the notice of termination.
Section 9. Miscellaneous.
The City is not a party to this .Agreement but is an intended third=party beneficiary of this
Agreement and to the extent set forth herein :certain of its provisions are for the benefit of
the City and are enforceable by City in its own name and capacity as a Washington municipal
corporation.
b. Contractor shall not (by contract, operation of law or otherwise) assign this Agreement or any
right or interest in this Agreement without.the County's prior Written consent.
c. This Agreement embodies the entire Agreement between the County and Contractor, and
supersedes any and all prior oral or written communications, proposals, conditions, promises,
representations, or understandings regarding the Services. No change, .amendment or
modification of any provision of this Agreement shall be valid unless set forth in a written
amendment to the Agreement signed by both parties.
d. Notice for any purpose under this Agreement, except service of process, shall be given by the
Contractor to the Kittitas County Commissioners and the Kittitas County Auditor, 205 W 5th Ave.
Ellensburg, WA 98926. For all purposes under this Agreement, any notice by the County to the
Contractor shall be given to the. Contractor's address provided on the signature page. Notice
may be given by delivery or by depositing in the U.S. Mail, first class, postage prepaid, certified
2021 County Lodging Tax Funding Agreement Page 5
LT-2021-006-JUNK-TIQUEN IN THE BURG
mail, return receipt requested.
e. The section and paragraph headings of this Agreement are for reference convenience only
and are not intended to restrict, affect or be of any weight in interpreting or construing the
provisions of such sections or paragraphs.
f. This Agreement maybe executed in one or more counterparts and by facsimile, each of which
will be deemed an original, but all of which together will constitute one and the same
instrument.
g. Contractor warrants to the County that the individual signing on Contractor's behalf has the
requisite power and authority to enter into and to perform Contractor's obligations under
this Agreement. Contractor further warrants to the County that Contractor has made no
misrepresentation or misleading statement in connection with this Agreement, and is not in
violation of any applicable law, ordinance, or regulation the consequence of which will or may
Materially affect Contractor's ability to perforin its obligations under this Agreement.
h. If any term or condition of this Agreement or the application thereof to any person(s) or
circumstances is held invalid, such invalidity shall not affect the other terms, conditions or
applications which can be given effect without the invalid term; condition or application. To this
end,the terms and conditions of this Agreement are declared severable.
i. The exclusive venue for any action brought to enforce this Agreement or any of its terms shall
be in Kittitas County, State of Washington.
j. The performance of this Agreement is subject to termination without liability by either party
upon the occurrence, or upon the prediction by the National Oceanic and Atmospheric
Administration, any other agency of the United States Government, or any agency of the
Government of the State of Washington of the occurrence of any circumstance beyond the
control of either party—including, without limitation, acts of God, war, acts of terrorism
within a fifty (50) mile radius of Kittitas County, government regulations, disaster,
pandemic/epidemic illness, strikes or threat of strikes (except that neither party may
terminate this Agreement for situations involving that party's own .employees), civil disorder,
or curtailment of transportation facilities ---to the extent that such circumstance makes it
illegal , impossible or economically impracticable for the parties to complete the duties and
mutual obligations agreed upon and imposed upon them herein. The ability to terminate this
Agreement without Liability pursuant to this paragraph is conditioned upon delivery of written
notice from one party to the other within 10 days of such occurrence or upon delivery of
written notice from one party to the other within 24 hours of the receipt of notice of the
prediction of any of the above occurrences. To the extent feasible within the constraints
imposed by any event of the type described above., the parties agree that if the triggering
event is of apparently or likely transitory effect, the parties may negotiate such amendments
to the agreement that are mutually satisfactory and not otherwise contrary to law, including
but not limited to a change in the dates for completion of any portion or the entirety of this
agreement.
2021 County Lodging Tax Funding Agreement Page 6
KITTITAS COUNTY
BOARD OF COUNTY COMMISSIONERS
Vice Chair
Commissioner
A7
zrEg.
AJ
Clerk of the Board
TO FORM:
riff FltF�il iii i4y���
Deputy Prosecuting Attorney
LT-2021-006-JUNK-TIQUEN IN THE BURG
CONTRACTOR
0
[Print Name]
E
[Address]
[Telephone]
2021 County Lodging Tax Funding. Agreement Page 7
CLTAC: Application for Lodging Tax Grant Funding
Grant ApplieationPt:. rrri_.,_
Workshop - 2020* C yes
r No
Submittal instructions (. yes,
& General i 0o , `.a''I. _ G _ .. Cx.�„1-
Information .Information * ��
You are strongly encouraged to compose your responses to the questions of this form with a desktop text
editor and save your work, then copy and paste the information into the. form. You. may also save a draft h:y seled.ing
the button at the bottnne of this page. When you do this you Wil be logged out and gust log hack in to continue- In order
to save a draft you W11 need to provide an email address and a password. after completing the save draft, your will be
redire: ted to landing Pe containing _a link to log back into the form. `Ne..suggest you save this link as a haoicmarlt, the
link Wull also be sent to you in an entail,
Organization Information
Name of Organization* Junk-trquen in the Burg
Organization Address*
2830 S_ Thorp envy
";:,;
Hlensbwq WA
9002E United States
Organization is a:* r: Business
r *fort -profit
(Notes Please submit VV -9 for business or RS DesigngiE ora t.eit.er r`o, ncn-profit.)
Click here to vievdsartit:le dgcuments'redlncted)._
Upload Proof of Proof of organization.pdf t fae.).d5KB
Organization Status*t:
Project Contact Information
First fume* Becky
Last Name* Sherley
Phone Number* 509-899-2547
Email * ur k-tiqijeninthehverg@itotmail,com
Project or Event Information
Project/Event Name* Junk-tigUen in the Burg
Service Categories 011 a ha! ria
W Tourisrnpsomotion Marketing
W Operation of a special event designed to attract tot:rists
i— Operation of a tourism related fadiity
F Other
Event Dates
Ple:�se provide any specific dates, or rangy of dates, on Mtieh your event or project Will be held, You may acid as Many
dates or mate ranges as necessary.
Event Dates
Start Dates*
4J17/2021
10116/2021
Project/Event
Location
New or Ongoing
Project7Event? *
Amount of Funding
Requested *
Funding Request Max
End Dates
4/17/2021
10116/2021
Ellensburg. Vva,
G
Ongoing Prolect,'Fvenl ((bore than four years it, existencet
New Projec-UEvent (Four or tewer years in existence)
4536.00
If yo!i select -d "O -g r.g F a 1w nt aixwe (his amc ant ray no . exceKl 100% of the total exlmnse lxxlget -f, this
Tourism Seasons*
j"' Year-round i..lanuary - DecemWr)
r Off Season (November - Februaro
W Shoulder Season (October or March - May)
r High S,,ason (.lune - SePtember)
Application Questions-, Part I
Please answer each question completely, in the order listed. Please include any supporting data within the
response narrative.
11 Project/Event Description
Please provide'a description of your pralectlevelnt.
Response I: For one exciting day, buildings sp6iq to life with Junk-tiquen in the Burg's vintage
ProjectiEvent market. Junk-tiquen invites crowds to peruse and purchase up -cycled and
Description * re -purposed decor, furniture and accessories. Mintage markets are extremely
popular across America and have a very large -following. Vendors roll into town
from all Garners of the Pacific Northwest. from the southernmost tip of Oregon to
small towis in idahrx and everything in bettAeen_ Shoppers v'vill travel miles and'
mites to catch the next great shoEv!
Ellensburg`s centralized location in, °Bashingtc n to travel from
all corners of the state. Every vear, hundreds of ne-w Junk-tique.rs travel to
Ellensburg, and many people plan girls' weekends and fan 1y vacations around the
event. The audience target is ages 18 to 88 acid everything In between, The
structure of the show reaches various ages %,Ath the: differsnt types of items offered.
Older shoppors may like the true antiques Mfle yuiunger shoppers may like more
of the re -purposed items such as jewelry made from vintage spoons. There vol be
sornething for everyonel.
List of Intended Use of Funds
Print advertising
Television advertising
Online advertising
Direct mail
Flyers and posters
Radio advertising
Operational expenses inicuding event rentals
21 Supporting Kittitas County as a tourism destination.
4_ Away from their place of residence or business and ,taying overnight in paid accornrnociati«ns;
2. To a place fifty miles or more array �roni their place of residence or lousiness for the day or staying overnig. ht:
3, or from another cotintry or state outside of Their place of residence or business.
You trust provide the evidence utilized in determining your projections.
Response 2.1
As mwitionnd< vintage markets are extremely prapular across the nation and
shoppers mli travel miles and miles to catch the next shove. Elterisburg's centrahZ'?—d
location in �Nashington enCOUrages visitor, to travel from all corners Gf the state.
We hear o tern of how shoppers meeting up in Ellensburg to come to the sh aYv and
make a .weekend of it. The love for shopping vintage and upcycled along with all
the that our Coc.3nty has to offer makes it the perfect place to held the show. The
sh,c w dates are in the fall and in the spring, which are tD,oth a beautiful time to travel
to out- valley: Shcppers are ancoaraged to carne enjoy the show, enjoy the beauty
and take in all the other vnnderful things to our -- ounty.
Response 2.2* r�' r`..i ��,� .,::r?.,. L,, s'-i"F. ,<.;tt,€p
The show has been FnrtL1rTete to have shoppers. and vendors from not only all over
ltlashington State. but out of state as vwisil Surreys are collected. to help tract:
where the shoppers and ven6urs are coming from and over 47na of my attendees
are tourists coming from more than 50 miles array: Almost 11 % of them staved in
overnight paid accornmodations and 37% came for the day ar stayed in outer
accmi odations. Survey results reflected, iry attendees range from age 20 and
under to 51) plus vOth the m4lority being female. A lot of there heard of the show
through Facebook and advertising in their areas through other media such as:
television, neyrspaper and mac azne aria.
Marketing is focused on areas over 50 mites away and the-Urveys help track to
see it mwketinrg is tixirkirig, 4 has been helpful rev eAv ng the results of the surveys.
I have learned that less than 9 % of thnse surveyed are coming freirn out of State of
Country. Although 1 haven't been able to ;attract more than 1 %i -t am omit;nuing to
grow mq event by the funding reje€ved, i am hoping that v6th my' digital presence
and new partnerships that I can increase this particular attendee, 1 will dedicate a
per;,entage of my advedsing to dra�,1 more from wtit of Stale or Country.
Application Questions: Part 2
3( Itnpact
Res fJo'nse::--
Measuring Results* Various surveys are conducted to help measure the impact of tourisEn. Eanh show
has conducted surveys capturing information sur;h as: %here snappers canny; from,
is €his their first time to Ellensburg., did they stay the night and what are they doing
vhile in tovrn. Vendors are surveyed on how many stay the night, W)at type of
lodging and hour many nights are stayed. F'artnerincd Wth the Chamber of
Commerce to send an etectroiiic survey to alt [lie fnllwti ers of the touri5ir7
campaigns; tracking if they came to the e;rent, did they stay thee night, it so where
and.vAiat dict they do while in [the area.:Sociai media surveys are conducted
collecting data on Wriere people travel from: did they stay the night and W at did
they do vAlile. In town.
EllensbUrg's centralized location in Washington encourages Asltors to travel from
all corners of the staid. Target marketing will ensure I am attractinq tourists frown at
least 50 tulles av, y, Marketing ,advertising money .veil be used in the
S att4erPortian.< market as w dl as Canada and Central Washington area inc:ll.jdinc
Wenatchee, doses Lake and T; i=Cities to name a few. Not only do shoppers curve
from all quer, but venders do as well, with places like Sandpoint ID Hermiston,
OR., Waterville. Moses Lake, Puyallup.. Edmonds, Spokane and more. These
vendors all have their o+mri following of fans vihich %ill travel to catch them at their
neat show,
Mari atinq is the key sh ategy to promoting the entire County, .Junk-tiguen's •ti=ebsite
and social media v01 like and share the tourism campaigns of Kittitas Ccunty. There
are links to accommlodation locations, dining and events county -bide on the !unk-
tigUen website. I vrdl cross prornofe'hy partnering with
fellow events.
Advertisinq dollars' plan to be spent ;m the SeatfleiPortirand nrarket as well as
Cana -da and Central Washington area: indu6n,g Wenatchee, Moses Lakeand Tri -
Cities tc narne a fete. I will be using the funds in various media areas suer a. online
marketing to include some.of!he ollowng channels:
• Website INlarketing
Se'arc;h Entine OpUrniztion
• Pay -Per -Chick Advertising
• Content Marketing
• Email Marke`)ng
Social Media Marketing
it cb le Marketing
• Video Marketing
digital media, photography. 'video strearninq, railb, television and print advertising
such as maga nes, signage, harmers fliers and save the date cards. if eipproved
ray budget also a0lines using the funds for operational expenses including but not
hmitec` to rental expenses,
Application Questions: Part 3
41 Collaboration
If your organization collaborates or has created partnerships with other organizations, groups, or other
events, how is this accomplishes[.?
4.1 Collaboration* Collaboration is a key to not only the u+cess of :Junk-Uquen in the Sorg, bot to kne
sucr;ess of ail the uttler OL OWS, restaurants. lintels. shops, tc. in our County. I am
•A,f)rking together with organi'zeti€7n , groups and events like the Kittitas County
Chamber Of Co111111erre, The Patch- Thorp Fruit s Antique Mall, Roses and Rust -
We cross promote each other through fliers_ signage at each other's events,
sharing of inforimat m on each other's social rnedia and websites_
4.2 Promoting Local a : ° ..'i
Business* ,Junk-tiquen partners Wth various restaurants, hotels and b0sinesses to offor
discount coupons, enrouraging the shopper to stay and enjoy € ore than just the
show. gross promotions are extremely lrnportarrt and are visible nn my wabsite and
Facebook page, reflecting added value spent in the communities throughout .he
entire Kittitas County. Example: accommodation's listing. inning options, links to
do.tintowi associations, etc. The promotion & lodging, restaurants anO businesses
helps to further the entire experience for the shopper and encourages them to stay
longer 41 our camrnu€rity, ens oyinq all tire other wonderful opportunities we offer.
4.3 Host Hotel*
C. y�
r Yes.
51 Future Plans
Please explain what plans exist to allow this project to become self-sustaining. include any plans for ticket
sales, event sponsors, and other cost -recovery models.
Future Plans* The plans to allow this. event to Gecome self-sr39taiMlIg are investing profits i7 ibk
into future shDF�, evaluating vendor and gate fees and ad[ ustlrlg Wiere needed to
nflset expenses and continue, 'r-;Ilaboration ,Pith other even(? and activities for
Cross prornoti€'tg. i1°ith both s#raves nu,,6w being over 4 years, l am looking ahead a -ed
evaluating w-ays to become self-st.lssaining. I or,-, also evaluating ways of t;ost
recovery for f€.:t!3re, i€r the event current facilities become out of t udgQ, wlth the
continued rate inc.reases or declirejr facility upkeep peeVents the Usage.
Application Questions: Part 4
f! Additional Information
Provide any additional information which will assist the lodging Tax Advisory Committee in evaluating your
project and its benefit to tourism.
2820 Information,a r .E rx.
The n,,aior challenge has beer, just trying to navigate through the ever-changi€ g
environmei;t of COVID. UnfbrtunBi ely, the spring .2020 ,,3how%r as not able to be
held and the fail show has been cancelled as v ell. There is also the Challenge of
ma,rkeiing money elready° her;g spent for 2020 vith no ineo" 'coning back in,
One rroy think �V,rss a lass with advertising already lane before COVID hit, but I
still set, it as a success as it encouraged tourists to check aut the wplosite and
social rnedia W,,ere tt)r,rists can engage and learn about all the great things Kittitas
County offers. ii-ie€1 things open hack. '-gip they �Mll l o ready to visit,
Additional Information Junk-liquen in the Burg is gaining a large following of both stroppers and vendors.
Vendors spades are maxed 00t %ith a waiting list and the number of shoppers
Continues 10 gl't7'04
N3L oval magazine, Flea Market Gaydens; named the show as one of readers' top
choice vintage shm4 s to attend. In 20�i7, Junk-tiquer in the Burg was named one of
the 12 top vintage markets in the, United States as a must attend show by f\lational
magazine, flea Market Decor`,
Receiving this grant 411 allow me to guild can this and continue to advertise to
markets outside of the County and Slate, drawing more shoppers and vendors
from out of the area. More out of State and Country shoppers tiilf increase the
Keliht od of overnEght stays an. all shoppers and vendors will increase ,ancillary
spending in the County as S%iell as enhance the quality of the show�far Our county
residence.
Junk-tiquc-ri .T --is draining momentum, but Wth COViD hitting there is ,v)rry that
wthoutencnigh marketing, the event couldseea large reduction. Whenyou have a
tweak in the annual events. {t is Easier for shoppers to forget abort the show so it
will he extremely important to have c;11eugh advertisrnq for the 2021 year. The grant
is a huge part of being able to boast the marketing acid continile the mome±nWrn
and success Uip show has. The rnarket?ng budget has been increased trona the
2019 year to help keep the 2020 year fr=om havtrlg a major irT pa Ct.
The application is sullwitied as one application, but Junk-tiquen hosts tum) shows a
year anci the uah a great deal of the marketing and casts can cover both sh,o'vs.
there is a great deal of cast that.ea'z-,h event date has.
T hs:I k you forycur tinge and consideration
Supporting Documents _, dkv- Y�r.;, i. _�.
D,eent Photos and ,':ornments.pdf 1.0r3MB
FI .�i Market Decor aviard.pdf 738.88t4B
a ._ i. .�,,�';'t..t�._:.i '�,Y�.:::,.n ,°C.;TF c.
71 Previous Lodging Tax Grant Information
Previous Years to t
Awarded Lodging Tax r No., this esrenttproject has not previously received Lodging Tax Funding,
Grants r Yes; i yea:- previous
r- Yes, .2 years previaus
G Yes.. 3 o more yearsprevloUs
Overall Attendnace
2019 Actual* 2021 Pro1ected
4,022. 4,200
Number of people travelling more than 50 miles for your event?
2079 Actual* 2021 Projected*
1.890 2,416
Number of people traveling from outside WA State for your event?
2019 Actual * 2021 Projected *
39 42
The number of overnight guests who stay in paid accommodations in Kittitas County
for your event
2029 Actual* 2021 Projected*
432 451
Number of paid lodging room nights resulting from you event/activity/facility?
2019 Actual * 2021 Projected*
276 las
Prior Year Paid �,�, z t�:...:. cr ,,.,. a .., i r. ,:, a :
Overnight Stay Data Overnight stay datta for 2019 shot s,pdf 177,47KB
Vcu n5,, �(J._, ,s „t. i_3 _ .,. �..1_i .,. fu,. is :ef i. ice,=k f.. ,.�L,E 4lyI -„e
c Stg T:... r
2019 Methodology* ;" e...._r4;,,t /Q _
W Direct Count (preferred)
f— Indirect Count
r l�epresentx�tiva S rVey
Informal Survey (preferred)
W Structured Estimate
F Other
2021 Methodology* V.n.�-
Defect COUnt ,prererredt
F Indirect Count
r— Represemaiive Survey
�Wy Informal Survey (preferred,
}r Structured Estimate
i— Other
Methodology;,t,,:;,
Narrative* Vile track rising direct count for atteridees and vendors. Various infrarmal surveys
are taker-, , Wch allovfi me to track vAaal. percentage of attendees and vendors are
fForri over 50 miles a%vay 9nd are stayng the dight. This parentage is thea taken
on the direct count to provide me 4Mth the structured ~estimate orhok'v many
attendees and vendors stayed the night.
Application Questions: Part 5
Sj Funding
Does your orrganimtion have, or have you applied for, grant funding from other aourG�es? If not, ,Miy no0 ,f Rtes, please
list the f biding YOU have for the project, including any volunteer and in-kind sources in Question 91 Project Budget
Overview,
Funding sources and amounts which have npt yet been secured will 5e listen .separately, in the £ieid{:s) directly below
Fir *i , ,,,tat changes would occur if the project couldn't he funded?
Other Funding*
Explanation*
r ye.s
r INo
Junk-!iquen in the Burg has not applied for any grant fundirarg from oiher sc3urces.
Many -Volunteer hours W11 coo into the shoves, resulting in an estimate total hours of
1,081 hours.
Because I am riot a registered nonprofit. I do hot qualify for rnarly of the grartts
available.
Funding Shortfalls*
lffunddn.q is cut due to. preference. i tr,fil neer! to eval:late IoQatiorr, size ci� evorlts
and marketing casts Thr: grant traniendously helps to continue the consistent
marketing draWng more people from out of thw area to the -,.shay: and our C-Ounty, If
funding �rw re to be ;.educod, I 'hen Qv aluate the options on what can still be
afforded..
Matching Funds 724.21
Percentage %
-v t
91 Project Budget Overview
Please caaiple(e budget far this prnjectpro.posal. If your agency upefates indi:q)eii0,eiAy of this prajer:t appOcation it iliay
not be. necessary to submit the entire agency budget. You must submit a budget which specifically pertains to the
projectlevent for which you are requesting funding and adheres to the basic budget format shown below.
The budgi r [}'iugi include anticipated r uenues, expen6tures, and any potential profit r;r lass. For isrojec;t re�aents Mich
are ongoing for rnore than one ( 1) year. please also suein; astuats lrom the previous throw (3) years of opera ions
(rzaeri rtat be consecutivefor the project/proposal if applicable.
For any claimed in-kind contributions valued at $500 or more and related to marketingladvertising, you must
submit verifying documentation which assures the contribution will be provided. For instance, if you are
dalining in-kirid contributions ir: toe form of advertising match, a bi c -frog contract Remi zing the matching value and
nbligating tach ttarty must be provided.
ATTENTION: In an effort to allow an adequate leve! of flexibility for all applicants. not all Fields in the budget portion are
required to be filled before this form is submitted. Providing all applicable data is your responsibility, failure to do
so will potentiallyjeopardize your application's chance for review.
Verification of In-kind
h
Contributions
In Knd values 202.1 appiication-pdf 317.07KB
Budget Year
.Edit if necessary 20.17 2018 2019 2021
Revenues From Consolidated Lodging Tax Graft
Past Actual 3 Past Actual 2 Past Actual 1 Projected
LTAC Grant $ 7,300.00 $ 7,500.00 $ 9,695.00 $ 4,536.00
Funding
All Other Revenues
Account Name Past Actual 3 Past Actual 2
.Past Actual 1
Projected
Vendor and gate $ 12785.00 $ 29935.00
$ 30014.00
$ 30000.00
Souvenirs $ 900.00 $ 1375.00
$ 1420.00
$ 1600.00
In -Kind Contributions (except volunteerism)
Advertising
$ 97.82.00
Account Name Past Actual 3 Past Actual 2
Past Actual 1
Projected
Equipment $ 800.00 $ 800.00
$ 1250.00
$ 1250.00
Contributions of Volunteer Time
S 4175,00
Entertainment
Past Actual 3 Past Actual 2
Past Actual 1
Projected
Number of Hours 910 884
991
1,081
Evidence of Volunteer
Contributions* In Kind hours 2021 spplicat;Ion.pdff 324,59K13
Calculated Value of S 25.468.36
Projected Volunteer
Time
Past.Actual 3 Past Actual 2 Past Actual Projected
Revenue Totals $ 21785.00 $ 39610.00 $ 42379.00 $ 62854.36
Expenses
Account Name
Past Actual 3
Past Actual 2
Past Actual 1
Projected
Rentals
$ 3644.00
$ 4597,00
$ 4715.00
S 7262,00
Advertising
$ 97.82.00
$ 13500..O.D
$ 14375.00
$ 20000.00
Supplies
$'1900.00
$ 2500.00
$ 2650.00
S 4175,00
Entertainment
.$ 750.00
$ 800,0.0
$ 1000m
$ 1200.00
Vendor
$ 405.00
S450,00
$ 500,00
S 540.00
Hauling
$ 200.00
$ 450.00
S 850.00
S 1000.00
Website
$ 180.00
$ 180.00
$. 200.00
$ 2280.00
Travel
$ 2052.00
$ 2098.00
$ 2185.00
S 2300.40
Accounting
$ 300.00
$ 300,00
$ 300.00
$ 500.00
Postage
$ 217,00
$.23.2.00
$ 247.00
$ 350.00
Storage
$ 0.00
$ 1080.00
$ 1200A0
S 1380.00
Staffing
$ 0.00
$ 0.00
$ 0.0.0
$ 1700,00
Souvenirs
$ 1438.00
$ 1704.0(}
$ 1575.00
$ 2000.00
Security
$ 175.00
$ 350.00
$ 350.00
$ 500.00
Insurance
$ 133.00
S 180.00
S 180.00
S 180.00
Past Actual 3
Past Actual 2
Past Actual 1
Projected
Expense Totals $ 21176.00
$ 28421.00
$ 30327.00
$ .45367.00
Profit & Loss
Past Actual 3
Past Actual 2
Past Actual 1
Projected
$ 609.00
$ 11189.00
$ 12052.00
$ 17487.36
Application Certification
The applf,ant here r arti ies and afrrins; 1. Ti,a*, €t does not nolrv, nor will it during the performance of any con -tract ansinca
from this application, unlawfully discril-ninnte ngz7inst any employee, applicant for emplcyrneE,t, client, wstorner or other
person voio night benefit frorn said contract, ry reason of age., race, color, ethnicity sex, religion, miktary status, sexual
orientatfcn creed, place of Nrth7 or rtjsaE)ility; 2. That. it ,*W aUde by all relevant local, slat. and. federal laws and
recduWions and, 3, That i; i�aw rear; Hie information, cxintained W the Instrricbons on mages 9 di,d 2 and ;understands ano
WH c inpiy ,vital all provision; thereo€,
certified by
Name
Becky J Shorley
Applicant's Title * GT-watur
Junk-tiquen in the Burg In -Kind Values
Where needed Cost Per Day # of Days Total/show
Display -Truck $200 4 $800
Flowers $100 2 $200
Tent $125 Z $250
Total/show $1,250.
Junk-tiquen in the Burg In -Kind hours
Where needed
# People ]-lours
Total
4
Logistics
1
260
260
Travel
1
184
184
Advertising
2
36
72
Vendors
1
57
57
Set up
Gate -opening
Gate
Carry/Parking Crew
Clean Up
8
24
19.2
4
8
32
3
8
24
10
18
180
8
10
80
Total 1081
Required me to upload proof of organization status to submit, however I am an individual, I went to
apply last year and was told I can just do it for the day of the event as I did not need full year.
Paid Overnight Data. Support
Vendors:
There were 50 vendors at each show of which 30% surveyed stayed the night. Each vendor had their
own room accommodations and stayed 2 nights.
50 vendors x 30% =15 vendors x 2 nights = 30 nights x 2 shows = 60 lodging nights from vendors
Shoppers:
Based on surveys collected 10.75 % stayed the night assuming double occupancy for 1 night.
4,022 shoppers x 10.75% = 432 / 2 (double occupancy) ; 216 lodging nights from shoppers
Junk-tiquen in the. Burg
named one of
Flea Market. Decor's 2017
Must Attend Shows!
Flea Market Decor is a magazine sold on
newsstands across the Country, Apple
Newsstand., Google Pay and Kindle.
Check out the online version on the
Junk-tiq.uen in the Burg website @
Above: Line to get in
Left: Happy Shoppers
Other Photos: Booths at
show
Show Comments
"Love it!
"This is aweseome!"
"Great Event"
"More of these PLEASE"
"Can't wait until the next one"
"I love coining to Ellensburg"
FB Conversations
".Let's meet up for a girls weekend"
"Grab a u -haul and let's head to the
Burg"
Exhibit "B»
Guidelines and Requirements for
Expenditure Reimbursements from Lodging Tax
Section 1. Branding
Contractors who have been approved to utilize grant awards for advertising expenditures must
incorporate Kittitas County and the appropriate City of Cie Elum,. Ellensburg, or Roslyn tourism
information as follows:
A. Websites and Social Media Sites must include the County's and appropriate City's tourism
website logo with an operational link to the site(s). The logo must be displayed on the
contractor's home page, it must be sized no smaller than %z inch in height,. and must be
surrounded by appropriate white space to allow easy recognition and legibility. Contractors
shall not change the logo(s) in color or appearance..
B. Print Advertising and Online Display Advertising of all types ( including but not limited to
newspaper, periodicals, flyers, posters, billboards, direct mail, e -newsletters, third -party
websites, streaming displays, etc.) must include the County's and appropriate City's tourism
website logo. The logo must be sized no smaller than % inch in height, and must be surrounded
by appropriate white space to allow easy recognition. and legibility. Contractors shall not change
the logo(s) in color or appearance.
C. Video Advertising of all types ('including. but not limited to television, online, electronic kiosks,
motion billboards, etc.) must include the County's and appropriate City's tourism website logo.
The logo must be sized no smaller than %z inch in height, and must be surrounded by appropriate
white space to allow easy recognition and legibility. Contractors shall not change the logo(s) in
color or appearance.
All logos and website information may be obtained by contacting the Director of Tourism, Kittitas
County Chamber of Commerce.
Section 2. Advertising Reimbursements
Contractors seeking reimbursement from Lodging Tax Funds for advertising expenditures must adhere
to the following guidelines and requirements for each type of advertising media utilized.
A. Print Advertising:
1. Print advertising placed with any media provider which operates exclusively outside of
Kittltas County may be reimbursed at 100% of the cost, including any production costs. To
operate exclusively outside of Kittitas. County, the provider must not be physically located in
the County and/or not distribute any media. within the County.
2. Print advertising placed with any media provider which operates inside Kittitas County may
be reimbursed as follows:
a. For date -specific events, advertising the day of the event and up to 10 days prior to
the event may be reimbursed at 100% of the cost, including any production costs.
b. For seasonal or year-round events, or for date -specific events outside of the time-
frame in Section 2 A, (2)(a) above, advertising reimbursement requests must include a
statement from the media provider specifying the percentage distribution to areas
outside of Kittitas County. Reimbursements will be allowed for the amount distributed
outside of Kittitas County, including any production costs.
B. Television Advertising:
1. Television advertising placed with any media provider outside the Yakima/Kittitas DMA will
be reimbursed at 100% of the cost, including any production cost.
2. Television advertising placed with any media provider inside the Yakima /Kittitas DMA will
be reimbursed as follows:
a. For date -specific events, advertising the day of the event and up to 7 daysprior to
the event may be reimbursed at 100% of the cost, including any production costs.
b. For seasonal or year-round events, or for date -specific events outside of the time-
frame in Section 2 B, 2(a) above, advertising may be reimbursed at the rate of 70% of
the total cost, including any production costs.
C. Online Advertising:
1. Online advertising and promotion may be reimbursed at 100% of the cost, including any
production cost.
2. Streamed media (radio, television, other) requests for reimbursement.must include a
statement from the media provider specifying the percentage of recipients which are
outside of Kittitas County. Reimbursements will be allowed for the percentage distributed
outside of Kittitas County, including any production costs..
D. Direct Mail:
1. Direct mail advertising may be reimbursed at 100% of the cost, including any production
cost, for each item mailed or shipped to .a destination outside of Kittitas County. In order to
receive reimbursement, a list of the addresses and a signed statement from the contractor
that the list is accurate, or other proof of delivery, must be provided along with other
required documentation.
F. Flyers/Posters:
1. Flyers or posters which are placed outside of Kittitas. County may be reimbursed at x.00% of
the cost, including any production cost. in order to receive reimbursement, a list of the
locations where flyers or posters were posted outside of Kittitas County, a signed statement.
from the contractor that the list is accurate and a.copy of the poster/flyer must be provided.
along with other required documentation.
2. Banners which are placed inside of Kittitas County may be reimbursed at 100% of the cost,
including any production costs. In order to receive reimbursement, the banner cannot list a
specified. date or location. Request can only be made one time.
3. Signage (site layout use only) which are placed inside of the venue/facility of the event may
be reimbursed at 100% of the cost, including any production costs. In order to receive
reimbursement, the signage cannot list specified date or location. Request can only be
made one time. (i.e. ADA Parking/Parking, Loading. Zone., Evacuation Route, Bathrooms, and
Stage locations)
F. Radio Advertising:
1. Radio advertising placed with any media provider located outside of Kittitas County may be
reimbursed at 100% of the cost, including any production cost..
2. Radio advertising placed with any media provider located inside of Kittitas County may be
reimbursed as follows:
a. For date -specific events; advertising the day of the event.and up to 7 days prior to
the event may be reimbursed at 100% of the cost, including any production cost.
b. For seasonal or year-round events, or for date -specific events outside of the time-
frame in Section 2 F, 2(a) above., advertising may be reimbursed at the: rate of 30% of
the total cost, including any production costs.
G. Operation Reimbursement`
1. Operation costs may be reimbursed 100% of the paid invoice cost. In order to receive
reimbursement operations invoice must an approved cost from the. Consolidated Lodging
Tax committee members list. Invoice provided must include notation of payment with proof
of payment..
2. Mileage reimbursements that are outside of 50 miles of Kittitas County may be reimbursed
at 100% of cost. In order to receive reimbursement, a signed statement from the receiver
along with other required. documentation. Mileage reimbursement subject to IRS mileage
reimbursement rates whichmay change annually.
3. Items not eligible for reimbursement:
a. Salaries of employees
b. Capitol purchases- any item with 3+ years life and over $5,000.
c. Licenses, permits, insurance, or credit card fees