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HomeMy WebLinkAbout021-EDELT-2022-O21-EDE 2022 LODGI NG TAX SERVICES AG REEME NT BETWEEN KITTITAS COUNTY AND THE ELLENSBURG DANCE ENSEMBLE This Contract, effective January 'J,, 2022, is made and entered into by and between - KITTITAS COUNTY ("County"), a subdivision of the State of Washington, and the ELLENSBURG DANCE ENSEMBLE ("Contractor"l,forthe2O22 Ellensburg Dance Ensemble ("Event"). WHEREAS, the purpose of this Agreement is to provide for activities and expenditures designed to increase tourism, NOW THEREFORE, in consideration of the terms and conditions contained herein, or attached and incorporated and made a part hereof, the County and the Contractor mutually agree as follows: Section 1. Scope of Work. a. Contractor shall provide the services and staff described in its Application for Lodging Tax Funds submitted to the Lodging Tax Advisory Committee, attached hereto as Exhibit "A" which is attached hereto and incorporated herein by this reference. b. Except as otherwise specifically provided in this Agreement, Contractor shall furnish the following as required to perform the services, described in Paragraph (a) above, in accordance with this Agreement: Personnel, labor and supervision; technical, professional and other services. All such services, property and other items furnished or required to be furnished, together with all other obligations performed, or required to be performed, by Contractor under this Agreement are collectively referred to herein as "Services." c. Contractor shall commence, perform, and complete such Services in accordance with Exhibit "B" which is attached hereto and incorporated herein by this reference. Section 2. Pavment. a. As full compensation for satisfactory performance of the Contractor's Services, the County agrees to pay Contractor the sum of eight thousand five hundred dollars (58,500.00) (Kittitas Co. lodging tax funding). b. Additional payment terms: The County will make payment to the Contractor only on a reimbursement basis, as receipts/invoices for any items including marketing and/or advertising are submitted to the County, not to exceed the sum of eight thousand five hundred dollars (58,500.00) (Kittitas Co. lodging tax funding). c. Services/Expenses that are reimbursed must be dated during the current year and final date to submit reimbursements requests is January L5,2023 after this date funds lapse. d. Requests for reimbursements must be submitted to: Kittitas County Auditor Attn: Auditor's Accounting 2022 County Lodging Tax Funding Agreement Poge 7 LT-2022-021-EDE 205 West 5th Ave - Suite 105 Ellensburg, WA 98926 a ud itorsaccounting@co.kittitas.wa.us e. Reporting requirements of your events will be required on prescribed forms from the County Auditor. f. Contractor is eligible to claim reimbursement for the following items and amounts only r Marketing o Advertising r Talent Fees o Facility Rental e Volunteer Training r printing g. Contractor is not eligible to claim reimbursement for any items not listed in Section 2 (f) and is further expressly denied funding for the following items as requested in the application as defined in Section 1(a): N/A h. Contractors requesting reimbursement for event-specific expenses shall submit all claims as no more than two reimbursement requests with supporting documentation. l. Contractors must complete the Lodging Tax Reimbursement online training course provided by the County Auditor's office prior to filing reimbursement claim. Requests for reimbursement will not be accepted by the County Auditor prior to the training being completed. The training may be found online at the Kittitas County Auditor's website at the fo I lowing add ress: http ://www.co. kittitas.wa. us/a ud ito r/defa u lt.aspx Section 3 . Performance bv Contractor. a Contractor shall not (by contract, operation of law or otherwise) delegate or subcontract performance of any Services to any other person or entity without the prior written consent of the County. Any such delegation or subcontracting without the County's prior written consent shall be voidable at the County's option. b. Contractor shall at all times be an independent contractor and not an agent or representa- tive of the County with regard to performing the Services. Contractor shall not represent that it is, or hold itself out as, an agent or representative of the County. ln no event shall Contractor be authorized to enter into any Agreement or undertaking for or on behalf of the County. lt is understood that the Contractor and the Contractor's staff and employees are not employees of the County and are not, therefore, entitled to any benefits provided employees of the County. Contractor shall comply with all applicable laws, ordinances, rules, regulations, orders, licenses, permits, and other requirements, now or hereafter in effect, of any governmental authority (including, but not limited to, such requirements as may be imposed upon the County and applicable to Services). Contractor shall furnish such documents as may be c 2022 County Lodging Tox Funding Agreement Page 2 LT-2022-021-EDE required to effect or evidence such compliance. All laws, ordinances, rules, and orders required to be incorporated into agreements of this character are incorporated into this Agreement by this reference. Contractor agrees to obtain all required licenses and permits, and further agrees to keep them in full force and effect during the term of this Agreement. d. The County and the Contractor agree that in fulfilling the terms and conditions of this Agreement neither shall discriminate on the basis of race, creed, color, national origin, age, sex, marital status, or the presence of a physical, sensory, or mental handicap. e The Services shall at all times be subject to inspection by and approval of the County, but the County's making (or failure or delay in making) such inspection or approval shall not relieve Contractor of its responsibility to perform the Services in accord with this Agreement, notwithstanding the County's knowledge of defective or non-complying performance, or the substantiality or ease of discovering the same. Contractor shall provide the County with sufficient, safe, and proper facilities and equipment for such inspection and free access to such facilities. f. This contract is subject to review by any Federal or State auditor. Contractor shall promptly furnish the County or its designee, or such Federal or State auditor with such information related to the Services as may be requested by the applicable governmental entity. Contractor shall preserve and maintain all financial records and records relating to performance of Services under this Agreement for six (6) years after contract termination. For such duration after the County makes final payment of compensation due hereunder, Contractor shall provide the County access to (and the County shall have the right to examine, audit and copy, with or without notice) all of Contractor's books, documents, papers and records related to the Services or this Agreement. g. Contractor understands and acknowledges that Contractor is solely responsible for its own reporting and accounting of all state, federal, social security, and local taxes, of every nature, arising from Contractor's performance of this Agreement. All compensation received by the Contractor will be reported to the lnternal Revenue Service at the end of the calendar year in accord with the applicable IRS regulations. Section 4. Release, lndemnitv, and Hold Harmless. The County assumes no liability for the Contractor's actions under this Agreement. Contractor releases and shall defend, indemnify, and hold harmless the County, its officers and employees, agents, representatives, attorneys and/or volunteers, from and against all claims, costs, liabilities, damages, and expenses, (including, but not limited to, reasonable attorney fees) which arise or may arise or be alleged to arise out of or by reason of this Agreement including: Any fault, negligence, strict liability or product liability of Contractor in connection with the Services for this Agreement; Any lien asserted upon any property of the County in connection with the Services for this Agreement; Any failure of Contractor, or of the Services, to comply with any applicable law, ordinance, rule, regulation, order, license, permit and other requirement, now or hereafter in effect, of any governmental authority; or a a a 2022 County Lodging Tax Funding Agreement Page 3 LT-2022-02L-EDE a Any breach of or default under this Agreement by Contractor Section 5. Compliance with Public Records Law. ln compliance with Washington's public records law, the County will retain copies of any documents associated with this Agreement, which may be required by law unless legally exempt from such retention, for any applicable legally required retention period. b. ln the event a public records request is made to the County for documents created in relation to this Agreement, should legal uncertainty arise regarding the disclosability of any documents under federal or state public records laws, the County shall provide notice to Contractor pursuant to Washington's public records act, chapter 42.56 RCW, to allow Contractor to seek a court injunction. The County specifically shall not be liable to Contractor for the County's release under public records laws of any documents not protected by trademark, copyright or other law. Section 6. Industrial lnsurance Waiver. With respect to performance of this Agreement and as to any claims against the County, its Additional lnsureds, officers, agents and employees, the Contractor expressly waives its immunity under Title 51 of the Revised Code of Washington, the lndustrial lnsurance Act, for injuries to Contractor's employees and agrees that the obligations to indemnify, defend and hold harmless provided in this Agreement extend to any claim brought by or on behalf of any employee of the Contractor. This waiver is mutually negotiated by the parties to this Agreement. Section 7. lnsurance and Endorsements. a. The County may require through a request in writing that the Contractor provide the County with a certificate, binder, or policy of liability insurance, acceptable to the County in an amount specified by the County. b. Such liability insurance shall be such as will protect Contractor, its employees, agents and representatives, from all claims, losses, harm, costs, liabilities, damages and expenses arising out of personal injury (including death) or property damage that may result from performance of the Services or this Agreement, whether such performance is by Contractor or any of its employees, agents or representatives. Should the County require such liability insurance, the Contractoragreesto provide proof of insurance prior to commencing performance of this Agreement. d. Copies of the County's written request and the insurance documents provided by Contractor shall be attached to this Agreement and by this reference will be made part hereof. a c c 2022 County Lodging Tax Funding Agreement Page 4 LT-2022-021-EDE Where insurance is requested by the County, all liability insurance policies shall be endorsed to include the County as an Additional lnsured and shall stipulate that the insurance afforded by the policies shall be primary insurance, and that any insurance, self-insured retention, deductibles, or risk retention trusts maintained or participated in by the Parties shall be excess and not contributory to any other insurance maintained by the County. Contractor shall furnish the County a certificate of insurance with Endorsement as evidence that the required policies are in full force and effect. Section 8. Termination. The County may, by written notice thereof to Contractor, terminate this Agreement as to allor any portion of the Services not yet performed, whether or not Contractor is in breach or default. Upon receiving such notice of termination, Contractor shall, except as otherwise directed by the County, immediately stop performing the Services to the extent specified in the notice. ln the event the County terminates the Contractor's Services, the Contractor is obligated and hereby agrees to refund to the County all monies paid for Services not yet rendered by the Contractor, if any, as of the date of the notice of termination. Section 9. Miscellaneous. Contractor shall not (by contract, operation of law or otherwise) assign this Agreement or any right or interest in this Agreement without the County's prior written consent. b. This Agreement embodies the entire Agreement between the County and Contractor, and supersedes any and all prior oral or written communications, proposals, conditions, promises, representations, or understandings regarding the Services. No change, amendment or modification of any provision of this Agreement shall be valid unless set forth in a written amendment to the Agreement signed by both parties. c. Notice for any purpose under this Agreement, except service of process, shall be given by the Contractor to the Kittitas County Commissioners and the Kittitas County Auditor, 205 W. 5th Ave. Ste. l-08, Ellensburg, WA 98926. For all purposes under this Agreement, any notice by the County to the Contractor shall be given to the Contractor's address provided on the signature page. Notice may be given by delivery or by depositing in the U.S. Mail, first class, postage prepaid, certified mail, return receipt requested. d. The section and paragraph headings of this Agreement are for reference convenience only and are not intended to restrict, affect or be of any weight in interpreting or construing the provisions of such sections or paragraphs. e This Agreement may be executed in one or more counterparts and by facsimile, each of which will be deemed an original, but allof which togetherwillconstitute one and the same instrument. f. Contractor warrants to the County that the individual signing on Contractor's behalf has the requisite power and authority to enter into and to perform Contractor's obligations under e a 2022 County Lodging Tax Funding Agreement Page 5 LT-2022-021-EDE this Agreement. Contractor further warrants to the County that Contractor has made no misrepresentation or misleading statement in connection with this Agreement, and is not in violation of any applicable law, ordinance, or regulation the consequence of which will or may materially affect Contractor's ability to perform its obligations under this Agreement. g. lf any term or condition of this Agreement or the application thereof to any person(s) or circumstances is held invalid, such invalidity shall not affect the other terms, conditions or applications which can be given effect without the invalid term, condition or application. To this end, the terms and conditions of this Agreement are declared severable. h. The exclusive venue for any action brought to enforce this Agreement or any of its terms shall be in Kittitas County, State of Washington. The performance of this Agreement is subject to termination without liability by either party upon the occurrence, or upon the prediction by the National Oceanic and Atmospheric Administration, any other agency of the United States Government, or any agency of the Government of the State of Washington of the occurrence of any circumstance beyond the control of either party-including, without limitation, acts of God, war, acts of terrorism within a fifty (50) mile radius of Kittitas County, government regulations, disaster, pandemic/epidemic illness, strikes or threat of strikes (except that neither party may terminate this Agreement for situations involving that party's own employees), civil disorder, or curtailment of transportation facilities-to the extent that such circumstance makes it illegal , impossible or economically impracticable for the parties to complete the duties and mutual obligations agreed upon and imposed upon them herein. The ability to terminate this Agreement without liability pursuant to this paragraph is conditioned upon delivery of written notice from one party to the other within 10 days of such occurrence or upon delivery of written notice from one party to the other within 24 hours of the receipt of notice of the prediction of any of the above occurrences. To the extent feasible within the constraints imposed by any event of the type described above, the parties agree that if the triggering event is of apparently or likely transitory effect, the parties may negotiate such amendments to the agreement that are mutually satisfactory and not otherwise contrary to law, including but not limited to a change in the dates for completion of any portion or the entirety of this agreement. 2022 County Lodging Tax Funding Agreement Poge 6 LT-2022-021-EDE KITTITAS COUNTY BOARD OF COUNTY COMMISSIONERS Laura Osiadacz, Chair Cory Wright, Vice Chair Brett Wachsmith, Commissioner Date signed ATTEST: Clerk of the Board APPROVED AS TO FORM Deputy Prosecuting Attorney CONTRACTOR IPrint Name] [Address] [Telephone] 2022 County Lodging Tox Funding Agreement Page 7 Exhinil fftft\\ CLTAC: Application for Lodging Tax Grant Funding Grant Application Workshop - 2021* Submittal lnstructions & General lnformation * Did yotr allend the Grari Application i torkshop - 2021 hosteil by lhe Kittitas Counly Chamber ai CoBrnrerce" i, Yes .rNo q Yes, I have read and Lrnderstand Submittal lnslrrctions and General lntormation lat llte 2O21 Lodging Tax G.anl Fundinq Frocess You are strongly encouraged to compose your responses to the questions ofthis form with a desktop text editor and save your work, then copy and paste the information into the form. You may also save a drat by selecting the bution at the bottom of this page. When you do this you will be logged out and must log back in to continue. tn order to save a draft you will need to provide an email address and a password. After completing the save draft. you will be redirected to landing page containing a link to log back into the form. We suggest you save this link as a bookmark. The link will also be sent to you in an email. For your convenience we have provided a word document version of the questions. Download it here- Organization lnformation Name of Organization * Ellensburg Dance Ensemble Organization Address* slreel Acldress PO Box 35 Address Line 2 CitY Ellensburg Posial / Zip Code 98926 Organization is a:*; Business ,9; Non-Profit (Note: Please submit W-9 for business or IRS Designation Letter for non-profit.) Click here to view sample documents (redacted). ede-50 1 (c)(3)-determination-letter.pdf Acceptable lile forrnats include: .lPG, PDF or TIFF. State / Province I Regiur C0urtry USA 839.1 sKBUpload Proof of Organization Status* Project Contact I nformation First Name* Last Name* Phone Number* - ..*Email John Durham 509-730-94 1 7 john.durham@ellensburgdance.org Project or Event lnformation ProjecVEvent Name* Ellensburg Dance Ensemble 2022 Season Service Categories Event Dates Start Dates* 4t22t2022 ProjecUEvent Location * New or Ongoing ProjecVEvent? * Amount of Funding Requested * Check all categories that apply to this applicalion ' ; Tourism promotion/marketing 9t Operation of a special event designed to attract tourists I 1 Operation of a tourism relaled facility ; I Other ' l Event Dates Please provide any specific dates, or range of dates, on which your event or project will be held. You may add as many dates or date ranges as necessary. End Dates 412412022 Morgan Performing Arts Center (Spring) and McConnell Hall (Winter) . ) Ongoing ProjecVEvent (More than four years in existence) ., New Project/Event (Four or fewer years in existence) $ 3s750.00 lf you selected "Ongoing PrcjectlEvent" above this amount may not exceed 1 0% of the total expense budget of lhis Funding Request Max Tourism Seasons*From lhe lisl belolv, !.rhal season will your project enhance tourism? Select any vr'hich apply. .i Year-round (January - December) 7r OffSeason (November - February) '7; Shoulder Season (Ociober or March - May) , : High Season (June - September) Application Questions. Part 1 Please answer each question completely, in the order listed. Please include any suppoding data within the response narrative. 1 | ProjecUEvent Description Please provide a description of your project/event. Response 1: ProjecUEvent Description * The Ellensburg Dance Ensemble (EDE), in collaboration with Central Washington University (CWU) Theater Arts, Music, and Orchesis Dance Company, will present a spring dance production (to be deternined) and The Nutcracker ballet in falllwinter 2022. These productions will feature local dancers ranging in age from 6 to adult. EDE will also hire two professional ballet dancers from a regional ballet company to play the lead roles to attract a wider audience to our performances. EDE is a not-for-profit pre-professional dance company that has been a pad ofthe Ellensburg community for the past 15 years and sirives to bring the art of dance to Ellensburg and the surrounding areas by performing at community events, providing high-quality dance productions, and offering dancers exceptional dance education oppo(unities. ln the past. EDE's dance productions have included The Nutcracker, Cinderella, The Wizard of Oz, The Little Mermaid, Alice in Wonderland, and more. EDE's dance company is led by artistic directors who have many years of dance and choreography experience from all over the United States. The talents of our leaders create beautiful dance productions that are a joy for the audience members to watch and for the dancers to perform. Collaborating with CWU TheaterArts. Music, and Orchesis Dance Company on productions is a partnership we are going to continue 1o build upon. To increase the caliber and professionalism of produciions, EDE brings professional dancers to play the more challenging roles in some of its productrons and will continue to do so. Theses professional dancers not only provide inspiration and serve as role models for the local dance talent, they also bring in more audience members and appeal to a wider range of theater goers. The target audiences for EDE productions are families with children, as well as dance and arts enthusiasts. from all over central and eastern Washington. EDE is the only dance company in central Washington putting on per-formances at a high-caliber level, and we believe we have an opportunity to grow our professionalism and attract audiences from across the Pacific Northwest region. 2500 chatader lirnit Video Link Please provide us link lo ,l brjet video sunrrary ol you orgarizalion's evelrl/projecl. You ivlUS-f be present at llrLl Q&A meetitrg ir Novernber io {lualify ior tunding. https:/ldrive. google.com/file/d/1 5c67NOr8kS5 nlOel SEMkkKm5ZWUgA_8Q/view? usp-sharing List of lntended Use of Funds* Marketing Advertising Talent Fees Facility Rental Volunteer Training Printing 2l Supporting Kittitas County as a tourism destination 1. Away from their place of residence or business and staying overnight in paid accommodations: 2. To a place fifty miles or more away from their place of residence or business for the day or staying overnight; 3. orfromanothercountryorsiateoutsideof theirplaceof residenceorbusiness- You must provide the evidence utilized in determining your projections. Response 2.1 * Response 2.2* Application Questions: P art 2 3l lmpact Response 3: Measuring Results* 1,\,hy vr'ould lcrrrisls travel to Killiias CoUnly lo alterd your e\rerliac\iuilyjfacitlily? EDE is working to become a statewide draw for dances and audience members alike through the prdsentation of high-quality, family-friendly, affordable productions, in addition to premium dance instruction. The goal with our productions is tuvofold: 1) to provide an unparalleled oppodunity for our local dance community to perlorm in live shows to large audiences 2) to bring audiences from around the region to appreciate an support the dance arts in Ellensburg while experiencing amazing entertainment. Longer term goals of EDE include creating opportunities for dance competitions to be located in Ellensburg and create an even larger audience and appreciation for dance. For lhe 2022 season. EDE will create marketing materials and a reach that we have never attempted before. We know that we attract tourism audiences from outside the region to attend The Nutcracker and we want to do the same for our spring shows. EDE will work wiih a marketrng consultant to identify audiences to target and create a professional image for our company. We have incredible facilities in Ellensburg that can support large audiences and the partnership with CWU will allow r:s to capitalize on that as well. 2500 chiilacler linil Des.ribe lhe prior success of your eventlactivityltaciliiy it allraotjotr toutists. We were unable to produce a show during 2021 due to limits on gathering and an inability to secure venues due to covid. We have attached numbers from CWU, who sells tickets for The Nutcracker. These historic numbers show an audience attending from a broad spectrum of the region. ln 2018, ofthe 500 ticket purchases who bought online (there are substantial ticket purchases at the door who are not tracked for address), about 40% are from more than 50 miles away. Those number reflect a very small - to negligible - amount of advertising anpvhere outside of Ellensburg. 2500 characler limit llcsc.ibe holv you r/ill prcntote your evenUaclivitylfacility to allract tour,sts. EDE will work the Encore Media group to publish our 2022 season and target niche performance publications in the Seattle area. We will also work with the WA State Arts Alliance and other statewide ads organizations to promote our season. Locally, EDE will work with the Chamber of Commerce to use social media, print media, and radio to highlight our show and profile our dancers. The draw of professional dancers will easily attract a broader audience and our past products show that clearly. Additionally, ihe collaboration agreement with CWU allows some productions to be included in the CWU Theater Season and therefore included in all CWU mailings and advertising. as well as the CWU website- Tickets for these shows are sold through the CWU ticket offrce and plans are in the works to allow the Kittitas County Visitor Center as a ticketing location as well. 2500 character linrit Application Questions: Part 3 4l Collaboration lfyour or6anization collaborates or has created partnerships with other organizations, groups, or other events, how is this accomplished? 4.'l Collaboration*Key parlnerships for EDE include CWU - particularly Theater Arts, Orchesis Dance Company, and Music- and Morgan Performing Arts Center at Morgan Middle School. We also work closely with dancers from Central Washington Dance Academy, the Eugene Ballet, Pacific Northwest Ballet, and other dance companies across ihe region. We have brought in expert teachers to run master classes for EDE eompany dancers and are looking into bringing dance competitions to Ellensburg. 2500 character limit 4.2 Promoting Local Business* Describe how you lvill prornole lo{lging establishnenls. restauranls. and busrness located in Killitas County On our website, we will have links to booking our partner hotels and booking lodging through MyEllensburg. Those links will be framed with a "you should take extra time and take a look around Kittitas County" message. Thai message will be reiterated through social media posts, including Facebook and lnstagram, which lead to the website lodging page and thus ticket sales. We will seek communiiy sponsors for productions. Attached is an example of a previous sponsorship campaign. lf we garner local sponsors. their names/logos are listed on banners, tickets, programs and social media, and will be added to our website. 2500 {:haracter limit 4.3 Host Hotel*ls there a hosl hotel for your evert ot graflt ptojecl? lf yes, list lhe hotel ,; NO 9 Yes.,Holiday lnn Express 5l Future Plans Please explain what plans exist to allow this project to become self-sustaining. lnclude any plans for ticket sales, event sponsors, and other cost-recovery models. Future Plans *EDE strives to use tickets sales from the previous productions along with donations from arts patrons, sponsors, and fundraisers to fund future produciions and help us grow EDE engages in annual fundraising, has member dues, and looks for sponsors for every production. We have a very committed board of dance parents and community members who act as boosters for our company and support our dancers in every way. For The Nutcracker. EDE's collaboration agreement with CWU states that 30% of the ticket sales and fee of $1,500 are paid to CWU. This pays for the use of McConnell Hall. CWU Lighting and Stage staff, Stage Manager, House Manager and other expenses. Also, this arrangement allows the production to be included in the CWU Theater Season and therefore included in all CWU mailings and advertising, as well as on the CWU website. Tickets for The Nutcracker are sold through the CWU iicket office and plans are in the works to allow the Kittitas County Visitor Center as a ticketing location as well. EDE works to keep ticket prices low so our communlty members can afford to attend and perhaps support us with larger donations over time- 2500 character limit Application Questions: Part 4 6l Additional lnformation Provide any additional information which will assist the Lodging Tax Advisory Committee in evaluating your project and its benefit to tourism. :3j COVID-l 9 lnformatiOn lr you had a planrecl eveni in 2020 or 2021. lvhether they vJere able to take place or not please describe any successes and challelrfJes you experienced. EDE had plans for a spring production and the Nutcracker for winter. Both had io be cancelled due to COVID-19. Our rehearsals start months ahead of the performances and we were unable to secure performance and rehearsal spaces, and could not gather a sufiicient number of dancers to ensure successful productions. 2500 character litrrit Additional lnformation The Nutcracker is only performed every other year. 2020 would have been our Nutcracker year, so we have not been able to collect daia for a Nutcracker production since 2018. EDE did perform Swan Lake in 2019, bui attendance was tracked by the Central Washington Dance Academy and lhey did not collect ticket sale information. 2500 cha.acler linril SUppOfting DocUmentS Yor may upload any suppoding docunrenls slch as graphs. inrages. diagranrs. nla*eting rnaterials. etc. 2018 Program cover 2.jpg 680.99K8 EDE Fundraising brochure 2019-2021.pdt 944.75K8 You are allowed to subnl;i up lo 3 single page (US Letleri documenls in JPG. FtlF or TIFF forrnal 7l Previous Lodging Tax Grant lnformation Previous Years Awarded Lodging Tax Grants* Has yorrr evenl received Lodging lax funds in pfevious years? ., No, this eventlproject has not previously received Lodging Tax Funding '.q Yes, 1 year previous '.-.r Yes, 2 years previous Yes. 3 or more years previous Number of people traveling from outside WA State for your event? Past Actual* Projected * 0 150 The number of overnight guests who stay in paid accommodations in Kittitas County for your event Past Actual* Projected * 0 250 Number of paid lodging room nights resulting from you eventlactivity/facility? Past Actual* Projected * 0 300 Number of people travelling more than 50 miles for your event? Projected* 750 ln additiou to field above. you may upload the evidence lo supporl the prior years' roonr/night informatiolt. 20'18 Nutcracker Statistics.pdf 193"39K8 You nray upload Up to ihree single pages (US Lette0, of infomlation. lf you a s,ngle multipage document, only lhe first three pages will be considered. The iollowirg formats, will be accepted: JPG. PDF or TIFF Past Methodology*\Mrat melhodology did you use to calculate the 281 I actual numbers? ij Direct Count (prefened) i^.i lndirect Count i-l Representative Survey i-l lnfonnal Survey (preferred) i l Structured Estimate .:ij Other NIA Overall Attendnace Past Actual* 0 Past Actual* 0 Prior Year Paid Overnight Stay Data Projected Methodology* Projected * 2,500 V\hat melhodology will you use to calculate ihe upcorning numlrers? i1J Direct Count (preferred) Li lndirect Count iJ Representative Survey tJ-i lnformal Survey (preferred) i-l Struciured Estimate L i Other I I,l I Methodology Narrative * Application Questions: Part 5 Please explaitr. CWU tracks purchaser location for online tickets, but not tickets at the door. We have no control over how they track that information, but they do provide us with the data. Prevrous years tracking for The Nutcracker is attached. For EDE spring productions. we will collect data from ticket sales electronically through an online storefront and invite patrons to complete an informal survey. 25i10 character linrii 8l Funding Does your organization have. or have you applied for, grant funding front other sources? lf not, why not? lf yes, please list the funding you have for the project, including any volunteer and in-kind sources in Question 9l Project Budget Overview. Funding sources and amounts which have not yet been secured will be listed separately, in the field(s) directly below. Finally, what changes would occur if the pro.ject couldn't be funded? Other Funding*Does yoilr or!'arizalior have. or havar yoLr epplied ior iu|{liilg fttnt oih.jr sources? e Yes No Funding for which you have applied but not yet secured Funding Source Ellensburg Arts Commission Funding Shortfalls* Amount $ 2,500.00 t?ra{ cllanges will be rrade rl irrnding for yoil. reqilesi ts lot €vailable or recornntended'2 We will modify our advertising plan and reconsider professional dancers for our spring show if the funding request is noi available or recomntended. 2500 characier lnril. Matching Funds Percentage Verification of ln-kind Contributions 215.70 o/o This tiel{i vJlll aulcr fill witlr lh.i correcl percertage based oil your inpirl lo budget seclior llelo!v. 9l Project Budget Overview Please complete budget for this project/proposal. lf your agency operates independently of this project application it may not be necessary to submit the entire agency budget. You must submit a budget which specifically pertains to the projectlevent for which you are requesting funding and adheres to the basic budget format shown below. The budget must include anticipated revenues, expenditures. and any potential profit or loss. For projeclslevents which are otrgoing for nrore than one (1) year, please also submit actuals from the previous three (3) years of operaiions (need not be consecutive) for the projecUproposal if applicable. For any claimed in-kind contributions valued at $500 or more and related to marketingladvertising, you must submit verifying documentation which assures the contribution will be provided. For instance, if you are claiming in- kind contributions in the form of advertising match, a binding contract itemizing the matching value and obligating each party must be provided. ATTENTION: ln an effort to allow an adequate level of flexibility for all applicants, not all fields in the budget portion are required to be filled before this form is submitted. Providing all applicable data is your responsibility, failure to do so will potentially jeopardize your application's chance for review. For any clairrled in-kin{i contribtrl,ons valued at 5500 or nore aDd .elaled to narkeling/advertising. you arust sLrl'nrit verilyin.J dotunrentalioil whicit ass|res lhe cofitribUtiorr v;ill be trovided. Budget Year Edit if necessary 2019 2020 2021 Revenues From Consolidated Lodging Tax Grant Past Actual 3 Past Actual 2 Past Actual 1 LTAC Grant Funding $ 0.00 $ 0.00 $ 0.00 Past Actual 2 $ 0.00 $ 0.00 $ 0.00 $ 0.00 $ 0.00 $ 0.00 $ 0.00 Past Actual 1 $ 0.00 $ 0.00 $ 0.00 $ 0.00 $ 0.00 $ 0.00 $ 0.00 2022 Projected $ 33,750.00 Projected $ 2000.00 $ 5100.00 $ 10000.00 $ 3400.00 $ 48000.00 $ 1800.00 $ 2s00.00 Projected $ 0.00 Projected 1,955 Projected $ 152609.80 Projected $ 3500.00 $ 7500.00 ln-Kind Contributions (except volunteerism) Account Name All Other Revenues Account Name PastActual 3 Donations $ 0.00 Fundraisers $ 7459.80 Sponsorships $ 450.00 Company Fees $ 2964.00 Ticket Sales $ 0.00 Concessions $ 0.00 Grants $ 0.00 Past Actual 3 $ 0.00 Evidence of Volunteer Contributions* Calculated Value of Projected Volunteer Time Past Actual 3 Revenue Totals $ 10873.80 Contributions of Volunteer Time Past Actual 3 Past Actual 2 Number of Hours 0 0 Past Actual 2 $ 0.00 PastActual 1 0 Past Actual 1 $ 0.00 Past Actual 2 $ 0.00 Past Actual 'l $ 0.00 Past Actual 1 $ 0.00 $ 0.00 Please rpload € single file which offers evidence in support of the pr.ojected voltrnleer hours. EDE Season 2022 Volunteer Justification.pdf 112.82K8 $ 46,059.80 Expenses Account Name Marketing Advertising Past Actual 3 $ 0.00 $ 0.00 Past Actual 2 $ 0.00 $ 0.00 Costumes Sets and Props Printing Volunteer Training Talent Fees Facility Rental Artistic Directors Fundraising Ticketing Fees Other Expense Totals Profit & Loss $ 500.00 $ o.oo $ o.oo $ 0.00 $ 0.00 $ 0.00 $ 3300.00 $ 5384.80 $ 0.00 $ 0.00 Past Actual 3 $ 9184.80 $ 0.00 $ 0.00 $ 0.00 $ 0.00 $ 0.00 $ 0.00 $ 0.00 $ 0.00 $ o.oo $ 0.00 Past Actual 2 $ 0.00 $ 0.00 $ 0.00 $ 0.00 $ 0.00 $ 0.00 $ 0.00 $ 0.00 $ 0.00 $ 0.00 $ 0.00 PastActual 1 $ 0.00 $ 4500.00 $ 2500.00 $ 1500.00 $ 650.00 $ 14100.00 $ 6500.00 $ 5000.00 $ 4272.00 $ 14400.00 $ 7500.00 Projected $ 71922.00 Projected $ 80687.80 Past Actual 3 $ 1689.00 Past Actual 2 $ 0.00 Past Actual 1 $ 0.00 Application Certification The applicant here certifies and affirms: 1. That it does not now, nor will it during ihe per{ormance of any contract arising from this application, unlawfully discriminate against any employee, applicant for employment, client, customer. or other person.who might benefit from said contract, by reason of age, race, color, ethnicity, sex, religion. military status, sexual orientation, creed, place of birth, or disabiliiy; 2. That il will abide by all relevant local. state and federal laws and regulations and; 3- That it has read the information contained in the lnstructions on pages 1 and2 and understands and will comply with all provisions thereof. jj Certified by Name*John Durham Applicant's Title * President Sign ffiql IRS Department of the Treasury lnternal Revenue Service Tax Exempt and Government Entities P.O. Box 2508 Cincinnati, OH 45201 ELLENSBURG DANCE ENSEMBLE PO BOX 35 ELLENSBURG, WA 98926 Date: a4lxl2a21 Employer lD number: 86-1471122 Person to contact: Name: Customer Service lD number: 3'1954 Telephone: (877) 829-5500 Accounting period ending: December 31 Public charity status: 50e(a)(2) Form 990 I 990-EZ / 990"N required: Yes Effective date of exemption: January 14,2A21 Cont.ibution deductibility: Yes Addendum applies: No DLN: 264ffi425447rc1 Dear Applicant: We're pleased to tell you we determined you're exernpt from federal income tirx under Internal Revenue Code (IIiC) Section 501(c)(3). Dtinors can deduct contribtitions they make to you under IRC Section 170. Y,ru're also qualified to receive tax deductihle bequests, devises. transfers or gifts under Section 2A55,2106, or ?5?-2. This letter could help resolve queslions on your exempt slatus. Please keep it for your records. Organizations exempt under IRC Section 501(c)(3) are further classified as either public charities or private foundations. We detennined you're a public charity under the IRC Section listed at the top of this letter. If we indicated at the top of this lefter that you're required to file Fonn 9901990-EZ/990-N, our records show vrrslre rsqujl:ecl tc-r file an annualilrfr>nnaJion return (Form 990 or Fcrmt 99q-EZ\ or electronic nolice (Form 990-N, the e-Postcard). If you don't fiie a required refurn or notice ftrr three consecutive years, your exelnpt status will be automatically revoked. If we indicated at the top of this letter that an addendurn applies, the enclosed adclendum is an integral part of this letter. For important information aboul your responsibilities as a tax-exempl organization, go to www.irs.govlcharitics. Enter "4221-PC" in the search bar to view Publication 4221-PC, Conrpliance Guide for 501(c)(3) Public Charities, rvhich describes your recorrlkeeping, reporting, and disclosure requirements. Sincerely, ,44a2 a- - "lLetffi- Stepherr A. Marrin Director, Exernpt Organizations Rulings and Agreernents Letter 947 (Rev. 2-2020) Catalog Number 35152P Kittitas County Lodging Tax Volunteer Match EDE Season2O22 Tasks Volunteer Committee EDE Board (9 members) Props Committee (6 members) Fundraising Committee (5 members) Publicity Committee (10 members) Chaperones (20 people) Costume Committee (5 people) Stage Crew (5 people) Performers (up to 100 people) Rate* Hours $ za.s+ event planning, contracting with artistic directors, managing fu ndraisers, creating communications and marketing, dance education, and more props management and creation planning fundraisers, securing donations, etc posting posters, social media spread, etc managing dancers during rehearsals and production ordering, sewing, repairing costumes managing stage during productions dancers and actors for the productions s 28.s4 s 28.s4 s 28.s4 s 28.s4 s 28.s4 S 2s.s4 s 28.s4 s00 70 50 15 400 80 40 Total 800 1955 *lndependent Sector Non- profit Volunteer Rate s Total L4,270.0O 1,,997,80 I,427.00 428.LO 1,1,,41,6.00 2,283.20 L,1.4L60 22,832.O0 S ss,795.70 s s s s S s S ca Donate Online You get all the benefits and don't have to mail a check. We're setting up our site now. Email us at info.eburgdance@gmail.com for more details. Donate by Mail Please complete and return this form with your payment to: EDE PO Box 35 Ellensburg, W A98926 In order to receive all of the benefits of your selected sponsorship level, please refurn this form by April15,2l20. Find us Online: www. el lens bu rgda n ce. org Find us on Facebook: https ://www.fa ceboo k. co m/ Centra lWash ington Da nce En- semble/ Contact Us: EDE PO Box 35 Ellensburg, WA 98926 Email: I nfo.eburqda nce@smail.com t% *\ F'mail' What Sponsorship level are you selecting? Please email your logo and any questions you may have to: EDE Please make checks out to: EDE O"tATrb'r*ftn"ffi"202C W Without the generous support of community members and businesses we cannot present our arnazing producfions and dance opportunities. Your Donations Mafter! . Support the arts and local dance in Ellensburg . All contributions are tax deductible . Reach new customers with opportunities to be recognLed in the shows, such as: show prograur, advertising, social media, press releases and rnore. . EDE's production of.Tlv Nutuackerhas up of 650 audience members per show. With 4 shows you could be reaching 2600 potential customers, . An opportunity to be a part of the holiday magic that is The Nutuacker.Tlis show is a tradition for many families. . We strive to keep our ticket prices low, so more community members will have the ability to attend. . Help create a fun and exciting community tradition for Kittitas County residents EDE is thrilled to present two incredible productions 1n 2019 -2020, multiple community outreach shows, and several master class opporbunities. . Master Classes- Oct 2019- june 2020 o Alice in Wonderland -June12-1"4,2020 o Teddy Bear Tea-December 2020 o Moments to Remember-Nov.2020 r The Nutcracker-December +5,1L-'12, 2020 e(l*frW| Ellensburg Dance Ensemble (EDE) is a pre- professional dance ensemble that provides perforrnance and educational opportunities for aspiring clancers in the Ellensburg ancl surrounding commurrities. The ensemble fosters excellence in all forms of dance, especially classical ballet, and instills in its dancers the enthusiasm and desire to share their passion with the local cornmunity. Members of the ensemble will learn and perform works by EDE choreographers, collaborate with guest professional dancers, and participate in a wide range of high caliber dance performances. We believe that, through sharing our performances, and the continuous desire to develop new audiences, we can enhance artistic experiences in our community. e'-',A-@fu"/* LEVEL I -$1OO Recognition in performtrnce Program LEVEL II-$250 Business carri atl in Pr.rformarrce Progrtrrn Rccognitiorr in performance Proglanr 2 complimentary tickcts LEVEL III_$5OO 1/4 page acl in the scilson pr'ogrclms 2 cornplimentaly tickets NUTCRACKER PRINCE - $1,OOO 1/3 pagc;-rtl in thc shora,plograrms A c"rlenclal pagc in our 2020-2021 caknciar A coupor-t ttt hclp drive business to Votr -l conrplirnentaly ticktlts LAND OF SWEETS-$Z5OO Logo on all publicity ancl pcrformance matcri.rls Vclbtrl rccognition;rs a supporting spollsol at each short' .l complimcnt.rry tickcts .rnrl f ree rL.f reshrnents tluring irrtelmissiorr I / 2 p.tgr: trrl iu the sL';rso(1 programs A calentlar page in our 2020-2021 ci,-rlcnriar A coupon to hclp cirivc businr.ss to you SUGARPLUM FAIRY - $5,OOO+ Prt'rnier lrtgo pltrccntcr.tt on all publicitt' trncl performa ncc mrr tcrials Velbal recognition "rs sponsol at etrch shou' 8 compliment.rry tickcts trncl flcc rcfrcshnrerrts during intclmission Full pagg. trtl in shou, pl'ogram A carlerrclar ptrge in our 2020-2021 c"rlcnclar A couporr to help dlive business to lrou ! t,' cwlJligr;*n;i IEsCWLI MUSIC i CtAf !.! liriij,,r" €-foLiquo $all tts, )- G, . rfl,rji .i. ' r ?I [{cC0l{l{[tlAI]Iff0RII]ilI i,:: .: :,,ri) ir rj: FRIDAY DECEI{BER 7th-7.8$p* SATIfiDAY DECm{Bm Bth-9:00pm and ?:$fom SUNDAY DECIMBIR 9flr-9:00pm li,lltrnsburg Pasta (bmpanv It('Jl.lr(rrl & ( !rf.rrir{, Aloha Auburn Auburn Bellingham Bellingham Bellingham Bellingham Bonney Lal Bothell Bothell Burien Cle Elum Cle Elum Cle Elum Cle Elum Cle Elum Cle Elum Cle Elum Cle Elum Cle Elum Cle Elum Cle Elum Cle Elum Concrete Covington Edmonds Ellemsburg Ellenburg Ellensbur Ellensburg Ellensburg Ellensburg Ellensburg Ellensburg Ellensburg Ellensburg Ellensburg Ellensburg Ellensburg Ellensburg Ellensburg Ellensburg Ellensburg Ellensburg Ellensburg Ellensburg Ellensburg OR WA WA WA WA WA WA WA WA WA WA WA WA WA WA WA WA WA WA WA WA WA WA WA WA WA WA WA WA WA WA WA WA WA WA WA WA WA WA WA WA WA WA WV WA WA WA 97003 98092 98092 98226 98225 98226 98229 98391 9802L 98926 98166 98922 98922 98922 98922 98922 98922 98922 98922 98922 98270 9.89E+08 98922 98237 98042 98026 98926 98926 98926 98926 98926 98926 98926 98926 98926 98926 98926 9.89E+08 98926 98926 98926 98925 98926 98926 98926 98926 98926 Ellensburg Ellensburg Ellensburg Ellensburg Ellensburg Ellensburg Ellensburg Ellensburg Ellensburg Ellensburg Ellensburg Ellensburg Ellensburg Ellensburg Ellensburg Ellensburg Ellensburg Ellensburg Ellensburg Ellensburg Ellensburg Ellensburg Ellensburg Ellensburg Ellensburg Ellensburg Ellensburg Ellensburg Ellensburg Ellensburg Ellensburg Ellensburg Ellensburg Ellensburg Ellensburg Ellensburg Ellensburg Ellensburg Ellensburg Ellensburg Ellensburg Ellensburg Ellensburg Ellensburg Ellensburg Ellensburg Ellensburg 97926 98926 98926 98926 98926 98926 98926 98926 98926 98926 9892s 98926 98926 98926 98925 98926 98926 98926 98926 98926 98926 98926 98926 98926 98926 98926 98926 98925 98926 98926 98926 98926 98925 98926 98926 98926 98926 98926 9.89E+08 98926 98926 98926 98926 98926 98926 98926 98926 WA WA WA WA WA WA WA WA WA WA WA WA WA WA WA WA WA WA WA WA WA WA WA WA WA WA WA WA WA WA WA WA WA WA WA WA WA WA WA WA WA WA WA WA WA WA WA Ellensburg Ellensburg Ellensburg Ellensburg Ellensburg Ellensburg Ellensburg Ellensburg Ellensburg Ellensburg Ellensburg Ellensburg Ellensburg Ellensburg Ellensburg Ellensburg Ellensburg Ellensburg Ellensburg Ellensburg Ellensburg Ellensburg Ellensburg Ellensburg Ellensburg Ellensburg Ellensburg Ellensburg Ellensburg Ellensburg Ellensburg Ellensburg Ellensburg Ellensburg Ellensburg Ellensburg Ellensburg Ellensburg Ellensburg Ellensburg Ellensburg Ellensburg Ellensburg Ellensburg Ellensburg Ellensburg Ellensburg 98926 98925 98926 98926 98925 98926 98926 98926 98926 98926 98926 98926 98926 98926 9.89E+08 98926 98926 98926 98926 98926 98926 98926 9.89E+08 98926 98926 9.89E+08 98926 98926 9.89E+08 98926 98926 98926 98926 98926 98926 98926 98926 98926 98926 98926 98926 98926 98926 98926 98926 98926 98926 WA WA WA WA WA WA WA WA WA WA WA WA WA WA WA WA WA WA WA WA WA WA WA WA WA WA WA WA WA WA WA WA WA WA WA WA WA WA WA WA WA WA WA WA WA WA WA Ellensburg Ellensburg Ellensburg Ellensburg Ellensburg Ellensburg Ellensburg Ellensburg Ellensburg Ellensburg Ellensburg Ellensburg Ellensburg Ellensburg Ellensburg Ellensburg Ellensburg Ellensburg Ellensburg Ellensburg Ellensburg Ellensburg Ellensburg Ellensburg Ellensburg Ellensburg Ellensburg Ellensburg Ellensburg Ellensburg Ellensburg Ellensburg Ellensburg Ellensburg Ellensburg Ellensburg Ellensburg Ellensburg Ellensburg Ellensburg Ellensburg Ellensburg Ellensburg Ellensburg Ellensburg Ellensburg Ellensburg 98926 98925 98926 98926 98926 98926 98925 98926 98926 98926 98926 98926 98926 98926 98926 98926 98926 98926 98926 98926 98926 98926 9.89E+08 98926 98926 98926 98926 98926 98926 98926 98926 98926 98926 98926 98926 98926 98926 98926 98926 98926 98926 98926 98926 98925 98926 98926 98926 WA WA WA WA WA WA WA WA WA WA WA WA WA WA WA WA WA WA WA WA WA WA WA WA WA WA WA WA WA WA WA WA WA WA WA WA WA WA WA WA WA WA WA WA WA WA WA Ellensburg Ellensburg Ellensburg Ellensburg Ellensburg Ellensburg Ellensburg Ellensburg Ellensburg Ellensburg Ellensburg Ellensburg Ellensburg Ellensburg Ellensburg Ellensburg Ellensburg Ellensburg Ellensburg Ellensburg Ellensburg Ellensburg Ellensburg Ellensburg Ellensburg Ellensburg Ellensburg Ellensburg Ellensburg Ellensburg Ellensburg Ellensburg Ellensburg Ellensburg Ellensburg Ellensburg Ellensburg Ellensburg Ellensburg Ellensburg Ellensburg Ellensburg Ellensburg Ellensburg Ellensburg Ellensburg Ellensburg 98926 98926 98926 98926 98926 98926 98926 98926 98925 98926 9.89E+08 98926 98926 98926 98926 98926 98926 98925 9.89E+08 98926 98926 9.89E+08 98926 98926 98926 98926 98926 98926 98926 98092 98926 98926 98926 98926 98926 98926 98926 98926 98926 98926 98926 98926 98926 98926 98926 98926 98926 WA WA WA WA WA WA WA WA WA WA WA WA WA WA WA WA WA WA WA WA WA WA WA WA WA WA WA WA WA WA WA WA WA WA WA WA WA WA WA WA WA WA WA WA WA WA WA Ellensburg Ellensburg Ellensburg Ellensburg Ellensburg Ellensburg Ellensburg Ellensburg Ellensburg Ellensburg Ellensburg Ellensburg Ellensburg Ellensburg Ellensburg Ellensburg Ellensburg Ellensburg Ellensburg Ellensburg Ellensburg Ellensburg Ellensburg Ellensburg Ellensburg Ellensburg Ellensburg Ellensburg Ellensburg Ellensburg Ellensburg Ellensburg Ellensburg Ellensburg Ellensburg Ellensburg Ellensburg Ellensburg Ellensburg Ellensburg Ellensburg Ellensburg Ellensburg Ellensburg Ellensburg Ellensburg Ellensburg 98925 98926 98926 98926 98926 98926 98926 98926 98926 98926 98926 98926 98926 98926 98926 98925 98926 98926 98926 98926 98926 98926 98926 98926 9.89E+08 98926 98926 98926 98926 98926 98926 98926 98926 98926 98926 98926 98926 98926 98926 98926 98926 98926 98926 98926 98926 98926 98926 WA WA WA WA WA WA WA WA WA WA WA WA WA WA WA WA WA WA WA WA WA WA WA WA WA WA WA WA WA WA WA WA WA WA WA WA WA WA WA WA WA WA WA WA WA WA WA Ellensburg Ellensburg Ellensburg Ellensburg Ellensburg Ellensburg Ellensburg Ellensburg Ellensburg Ellensburg Ellensburg Ellensburg Ellensburg Ellensburg Ellensburg Ellensburg Ellensburg Ellensburg Ellensburg Ellensburg Ellensburg Ellensburg Ellensburg Ellensburg Ellensburg Ellensburg Ellensburg Ellensburg Ellensburg Ellensburg Ellensburg Ellensburg Ellensburg Ellensburg Ellensburg Ellensburg Ellensburg Ellensburg Ellensburg Ellensburg Ellensburg Ellensburg Ellensburg Ellensburg Ellensburg Ellensburg Ellensburg 98926 98926 98926 98926 9.89E+08 98926 98926 98926 98926 98926 98926 98926 98926 98926 98926 98926 98926 98926 98926 98926 98926 98926 98925 98936 9.89E+08 98926 98926 98926 98926 98926 98926 98926 98925 98926 98926 98926 98926 98926 98926 98926 9.89E+08 98926 98926 98926 98926 98926 98926 WA WA WA WA WA WA WA WA WA WA WA WA WA WA WA WA WA WA WA WA WA WA WA WA WA WA WA WA WA WA WA WA WA WA WA WA WA WA WA WA WA WA WA WA WA WA WA Ellensburg Ellensburg Ellensburg Ellensburg Ellensburg Ellensburg Ellensburg Ellensburg Ellensburg Ellensburg Ellensburg Ellensburg Ellensburg Ellensburg Ellensburg Ellensburg Ellensburg Ellensburg Ellensburg Ellensburg Ellensburg Ellensburg Ellensburg Ellensburgr Ellensurg Ellesnburg Elma Ephrata Everett Everett Everett FederalWa FederalWe Fort Worth Goldendalt Graham lssaquah lssaquah Kennewick Kennewick Kennewick Kirkland Kittitas Kittitas Kittitas Kittitas Kittitas 98925 9.89E+08 98926 9.89E+08 98926 98926 98926 98926 98926 98926 9.89E+08 98926 98926 98925 98926 98926 98926 98925 98926 98926 9.89E+08 98926 98926 98926 98926 98926 98541 98823 98208 98208 98208 98003 98003 76t79 98520 98338 98029 98027 99337 99336 99338 98034 98934 98934 98934 98934 98934 WA WA WA WA WA WA WA WA WA WA WA WA WA WA WA WA WA WA WA WA WA WA WA WA WA WA WA WA WA WA WA WA WA TX WA WA WA WA WA WA WA WA WA WA WA WA WA Kittitas Kittitas La Pine Lake Steve Lake Tapps Lake Tapps Lakewood Lakewood Lakewood Langley Latah Leavenwor Leavenwor Malaga Maple Vall, Mattawa Mead Monroe Moses Laki Moses Lakr Naches North Benr Quincy Quincy Redmond Richland Richland Richland Rochester Ronald Roslyn Roslyn Roslyn Roslyn Roslyn RoyalCity RoyalCity S. Cle Elum Seattle Seattle Seattle Seattle Seattle Seattle Selah Selah Snoqualmir 98934 98934 97739 98258 98391 9893r. 98499 98439 98499 98260 99018 98826 98825 98828 98038 99349 99027 98272 98837 98837 98937 98045 98848 98848 98052 99352 993s4 99352 98s79 98940 98941 98941- 98941 98941 98941 99357 99357 98943 98107 98116 98105 98118 98168 98LL7 98942 98942 98068 WA WA OR WA WA WA WA WA WA WA WA WA WA WA WA WA WA WA WA WA WA WA WA WA WA WA WA WA WA WA WA WA WA WA WA WA WA WA WA WA WA WA WA WA WA WA WA Soap Lake South Cle t Spokane Spokane Spokane Spokane Vi Stanwood Thorp Thorp Thorp Thorp Thorp Thorp Thorp Toppenish Twisp Union Gap Vancouver Wenatchet West Richli Woodinvill Yakima Yakima Yakima Zillah 988s1_ 98943 98926 99208 99224 99037 98292 98946 98946 98946 98946 98946 98946 98946 98948 98855 98903 98683 98801 99353 98072 98908 98908 98908 98953 WA WA WA WA WA WA WA WA WA WA WA WA WA WA WA WA WA WA WA WA WA WA WA WA WA WA 98926 Exhibit "B" Guidelines and Requirements for Expenditure Reimbursements from Lodging Tax Section 1. Branding Contractors who have been approved to utilize grant awards for advertising expenditures must incorporate Kittitas County and the appropriate City of Cle Elum, Ellensburg, or Roslyn tourism information as follows: A. Websites and Social Media Sites must include the County's and appropriate City's tourism website logo or URL with an operational link to the site(s). The URL landing page must use the correct logos and have a link to centralwashingtonoutdoor.com. Contractors must either keep the landing page active until time of reimbursement or use a screen capture for full reimbursement. (lf you are using a live logo as the link to CWO, please ensure the hyperlink is shown in the screen capture). The logo must be displayed on the contractor's home page, it must be sized no smaller than% inch in height and must be surrounded by appropriate white space to allow easy recognition and legibility. Contractors shall not change the logo(s) in color or appearance B. Print Advertising and Online Display Advertising of all types (including but not limited to newspaper, periodicals, flyers, posters, billboards, direct mail, e-newsletters, third-party websites, streaming displays, social media etc.) must include the County's and appropriate City's tourism website logo (or URL with a one-click away operational hyperlink). The URL landing page must use the correct logos and have a link to centralwashingtonoutdoor.com. Contractors must either keep the landing page active until time of reimbursement or use a screen capture forfullreimbursement. (lf you are using a live logo asthe linkto CWO, please ensure the hyperlink is shown in the screen capture). The logo must be sized no smaller than% inch in height and must be surrounded by appropriate white space to allow easy recognition and legibility. Contractors shall not change the logo(s) in color or appearance. C. Video Advertisins of all types (including but not limited to television, online, electronic kiosks, motion billboards, etc.) must include the County's and appropriate City's tourism website logo. The logo must be sized no smaller than% inch in height, and must be surrounded by appropriate white space to allow easy recognition and legibility. Contractors shall not change the logo(s) in color or appearance. All logos and website information may be obtained by contacting the Director of Tourism, Kittitas County Chamber of Commerce. Section 2. Advertising Reimbursements Contractors seeking reimbursement from Lodging Tax Funds for advertising expenditures must adhere to the following guidelines and requirements for each type of advertising media utilized. A. Print Advertising 1'. Print advertising placed with any media provider which operates exclusively outside of Kittitas County may be reimbursed atTOO% of the cost, including any production costs. To operate exclusively outside of Kittitas County, the provider must not be physically located in the County and/or not distribute any media within the County. 2. Print advertising placed with any media provider which operates inside Kittitas County may be reimbursed as follows: a. For date-specific events, advertising the day of the event and up to 10 days prior to the event may be reimbursed at1,OO% of the cost, including any production costs. b. For seasonal or year-round events, or for date-specific events outside of the time- frame in Section 2 A, (21(a) above, advertising reimbursement requests must include a statement from the media provider specifying the percentage distribution to areas outside of Kittitas County. Reimbursements will be allowed for the amount distributed outside of Kittitas County, including any production costs. B. Television Advertising L. Television advertising placed with any media provider outside the Yakima/Kittitas DMA will be reimbursed at 100% of the cost, including any production cost. 2. Television advertising placed with any media provider inside the Yakima /Kittitas DMA will be reimbursed as follows: a. For date-specific events, advertising the day of the event and up to 7 days prior to the event may be reimbursed atIOO% of the cost, including any production costs. b. For seasonal or year-round events, or for date-specific events outside of the time- frame in Section 2 8,2(al above, advertising may be reimbursed at the rate of 70% of the total cost, including any production costs. C. Online Advertisins: L Online advertising and promotion may be reimbursed at 100% of the cost, including any production cost. 2, Streamed media (radio, television, other) requests for reimbursement must include a statement from the media provider specifying the percentage of recipients which are outside of Kittitas County. Reimbursements will be allowed for the percentage distributed outside of Kittitas County, including any production costs. D. Direct Mail 1. Direct mailadvertising may be reimbursed at 100% of the cost, including any production cost, for each item mailed or shipped to a destination outside of Kittitas County. ln order to receive reimbursement, a list of the addresses and a signed statement from the contractor that the list is accurate, or other proof of delivery, must be provided along with other req uired documentation. E.F sters: L. Flyers or posters which are placed outside of Kittitas County may be reimbursed at 100% of the cost, including any production cost. ln order to receive reimbursement, a list of the locations where flyers or posters were posted outside of Kittitas County, a signed statement from the contractor that the list is accurate and a copy of the poster/flyer must be provided along with other required documentation. 2. Banners which are placed inside of Kittitas County may be reimbursed atIO0% of the cost, including any production costs. ln order to receive reimbursement, the banner cannot list a specified date or location. Request can only be made one time. 3. Signage (site layout use only) which are placed inside of the venue/facility of the event may be reimbursed at 100% of the cost, including any production costs. ln order to receive reimbursement, the signage cannot list specified date or location. Request can only be made one time. (i.e. ADA Parking /Parking, Loading Zone, Evacuation Route, Bathrooms, and Stage locations) F. Radio Advertisins: 1. Radio advertising placed with any media provider located outside of Kittitas County may be reimbursed at IOO% of the cost, including any production cost. 2. Radio advertising placed with any media provider located inside of Kittitas County may be reimbursed as follows: a. For date-specific events, advertising the day of the event and up to 7 days prior to the event may be reimbursed at tOO% of the cost, including any production cost. b. For seasonal or year-round events, or for date-specific events outside of the time- frame in Section 2 F,2(a) above, advertising may be reimbursed at the rate of 30% of the total cost, including any production costs. G. Operation Reimbursement: t. Operation costs may be reimbursed 100% of the paid invoice cost. ln order to receive reimbursement operations invoice must an approved cost from the Consolidated Lodging Tax committee members list. lnvoice provided must include notation of payment with proof of payment. 2. Mileage reimbursements that are outside of 50 miles of Kittitas County may be reimbursed at tOO% of cost. ln order to receive reimbursement, a signed statement from the receiver along with other required documentation. Mileage reimbursement subject to IRS mileage reimbursement rates which may change annually. 3. ltems not eligible for reimbursement: a. Salaries of employees b. Capitol purchases- any item with 3+ years life and over SS,000.c. Licenses, permits, insurance, or credit card fees