HomeMy WebLinkAbout013-CEDA-ArtLT-2022-OT3 CLE ELUM DTA- ARTS
2022 LODGI NG TAX SE RVICES AGREE ME NT
BETWEEN KITTITAS COUNTY AND THE CLE ELUM DOWNTOWN ASSOCIATION
This Contract, effective January L, 2022, is made and entered into by and between -
KITTITAS COUNTY ("County"), a subdivision of the State of Washington, and the CLE ELUM
DOWNTOWN ASSOCIATION ("Contractor"), for the 2O22 Arts Event ("Event").
WHEREAS, the purpose of this Agreement is to provide for activities and expenditures
designed to increase tourism,
NOW THEREFORE, in consideration of the terms and conditions contained herein, or
attached and incorporated and made a part hereof, the County and the Contractor mutually agree
as follows:
Section 1. Scope of Work.
a. Contractor shall provide the services and staff described in its Application for Lodging Tax
Funds submitted to the Lodging Tax Advisory Committee, attached hereto as Exhibit "A"
which is attached hereto and incorporated herein by this reference.
b. Except as otherwise specifically provided in this Agreement, Contractor shall furnish the
following as required to perform the services, described in Paragraph (a) above, in
accordance with this Agreement: Personnel, labor and supervision; technical, professional
and other services. All such services, property and other items furnished or required to be
furnished, together with all other obligations performed, or required to be performed, by
Contractor under this Agreement are collectively referred to herein as "Services."
c. Contractor shall commence, perform, and complete such Services in accordance with
Exhibit "8" which is attached hereto and incorporated herein by this reference.
Section 2. Pavment.
As full compensation for satisfactory performance of the Contractor's Services, the County
agrees to pay Contractor the sum of five thousand five hundred and seventy five dollars
(S5,575.00) (Kittitas Co. lodging tax funding).
b. Additional payment terms: The County will make payment to the Contractor only on a
reimbursement basis, as receipts/invoices for any items including marketing and/or
advertising are submitted to the County, not to exceed the sum of five thousand five
hundred and seventy five dollars (55,575.00) (Kittitas Co. lodging tax funding).
c. Services/Expenses that are reimbursed must be dated during the current year and final date
to submit reimbursements requests is January L5,2023 after this date funds lapse.
d. Requests for reimbursements must be submitted to:
Kittitas County Auditor
Attn: Auditor's Accounting
205 West 5th Ave - Suite L05
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LT-2022-OT3 CLE ELUM DTA- ARTS
Ellensburg, WA 98926
aud itorsaccounting@co.kittitas.wa. us
e Reporting requirements of your events will be required on prescribed forms from the
County Auditor.
f . Contractor is eligible to claim reimbursement for the following items and amounts only:
o Employee Travel & Training
o Social Media / Online Marketing
r Print Advertising
o J! / Radio Advertising
o Venue lmage Promo
r Computer Maintenance Expense
r lT Support
r Facility Hire (rental, sound systems, two-way radios, etc.)
r Volunteer Training
r Transport (equipment, transport & hire of busses)
. Speaker and Talent Fee
r PPE (sanitizer, portable restrooms, handwashing stations, masks)
g. Contractor is not eligible to claim reimbursement for any items not listed in Section 2 (f) and
is further expressly denied funding for the following items as requested in the application as
defined in Section 1(a): N/A
h. Contractors requesting reimbursement for event-specific expenses shall submit all claims as
no more than two reimbursement requests with supporting documentation.
Contractors must complete the Lodging Tax Reimbursement online training course provided
by the County Auditor's office prior to filing reimbursement claim. Requests for
reimbursement will not be accepted by the County Auditor prior to the training being
completed. The training may be found online at the Kittitas County Auditor's website at the
fol lowing add ress: http://www.co. kittitas.wa. us/a ud ito r/defa u lt.aspx
Section 3. Performance bv Contractor
a Contractor shall not (by contract, operation of law or otherwise) delegate or subcontract
performance of any Services to any other person or entity without the prior written consent
of the County. Any such delegation or subcontracting without the County's prior written
consent shall be voidable at the County's option.
b. Contractor shall at all times be an independent contractor and not an agent or representa-
tive of the County with regard to performing the Services. Contractor shall not represent
that it is, or hold itself out as, an agent or representative of the County. ln no event shall
Contractor be authorized to enter into any Agreement or undertaking for or on behalf of the
County. lt is understood that the Contractor and the Contractor's staff and employees are
not employees of the County and are not, therefore, entitled to any benefits provided
2022 County Lodging Tox Funding Agreement Page 2
LT-2O22-OL3 CLE ELUM DTA- ARTS
employees of the County
c. Contractor shall comply with all applicable laws, ordinances, rules, regulations, orders,
licenses, permits, and other requirements, now or hereafter in effect, of any governmental
authority (including, but not limited to, such requirements as may be imposed upon the
County and applicable to Services). Contractor shall furnish such documents as may be
required to effect or evidence such compliance. All laws, ordinances, rules, and orders
required to be incorporated into agreements of this character are incorporated into this
Agreement by this reference. Contractor agrees to obtain all required licenses and permits,
and further agrees to keep them in full force and effect during the term of this Agreement.
d. The County and the Contractor agree that in fulfilling the terms and conditions of this
Agreement neither shall discriminate on the basis of race, creed, color, national origin, age,
sex, marital status, or the presence of a physical, sensory, or mental handicap.
The Services shall at all times be subject to inspection by and approval of the County, but
the County's making (or failure or delay in making) such inspection or approval shall not
relieve Contractor of its responsibility to perform the Services in accord with this
Agreement, notwithstanding the County's knowledge of defective or non-complying
performance, or the substantiality or ease of discovering the same. Contractor shall provide
the County with sufficient, safe, and proper facilities and equipment for such inspection and
free access to such facilities.
t. This contract is subject to review by any Federal or State auditor. Contractor shall promptly
furnish the County or its designee, or such Federal or State auditor with such information
related to the Services as may be requested by the applicable governmental entity.
Contractor shall preserve and maintain all financial records and records relating to
performance of Services under this Agreement for six (6) years after contract termination.
For such duration after the County makes final payment of compensation due hereunder,
Contractor shall provide the County access to (and the County shall have the right to
examine, audit and copy, with or without notice) all of Contractor's books, documents,
papers and records related to the Services or this Agreement.
g. Contractor understands and acknowledges that Contractor is solely responsible for its own
reporting and accounting of all state, federal, social security, and local taxes, of every nature,
arising from Contractor's performance of this Agreement. All compensation received by the
Contractorwill be reported to the lnternal Revenue Service atthe end of the calendaryear in
accord with the applicable IRS regulations.
Section 4. Release, Indemnitv. and Hold Harmless.
The County assumes no liability for the Contractor's actions under this Agreement. Contractor
releases and shall defend, indemnify, and hold harmless the County, its officers and employees,
agents, representatives, attorneys and/or volunteers, from and against all claims, costs, liabilities,
damages, and expenses, (including, but not limited to, reasonable attorney fees) which arise or
may arise or be alleged to arise out of or by reason of this Agreement including:
a Any fault, negligence, strict liability or product liability of Contractor in connection with the
Services for this Agreement;
e
2022 County Lodging Tax Funding Agreement Poge 3
LT-2022-OI3 CLE ELUM DTA- ARTS
Any lien asserted upon any property of the County in connection with the Services for this
Agreement;
Any failure of Contractor, or of the Services, to comply with any applicable law, ordinance,
rule, regulation, order, license, permit and other requirement, now or hereafter in effect, of
any governmental authority; or
a Any breach of or default under this Agreement by Contractor
Section 5. Comoliance with Public Records Law.
a. ln compliance with Washington's public records law, the County will retain copies of any
documents associated with this Agreement, which may be required by law unless legally
exempt from such retention, for any applicable legally required retention period.
b. ln the event a public records request is made to the County for documents created in
relation to this Agreement, should legal uncertainty arise regarding the disclosability of any
documents under federal or state public records laws, the County shall provide notice to
Contractor pursuant to Washington's public records act, chapter 42.56 RCW, to allow
Contractor to seek a court injunction.
c. The County specifically shall not be liable to Contractor for the County's release under public
records laws of any documents not protected by trademark, copyright or other law.
Section 6. lnd lnsurance Waiver.
With respect to performance of this Agreement and as to any claims against the County, its Additional
lnsureds, officers, agents and employees, the Contractor expressly waives its immunity under Title 51
of the Revised Code of Washington, the lndustrial lnsurance Act, for injuries to Contracto/s employees
and agrees that the obligations to indemnify, defend and hold harmless provided in this Agreement
extend to any claim brought by or on behalf of any employee of the Contractor. This waiver is
mutually negotiated by the parties to this Agreement.
Section 7. lnsurance and Endorsements.
The County may require through a request in writing that the Contractor provide the County
with a certificate, binder, or policy of liability insurance, acceptable to the County in an
amount specified by the County.
b. Such liability insurance shall be such as will protect Contractor, its employees, agents and
representatives, from all claims, losses, harm, costs, liabilities, damages and expenses
arising out of personal injury (including death) or property damage that may result from
performance of the Services or this Agreement, whether such performance is by Contractor
or any of its employees, agents or representatives.
a
a
a
2022 County Lodging Tax Funding Agreement Page 4
LT-2022-073 CLE ELUM DTA- ARTS
c. Should the County require such liability insurance, the Contractor agrees to provide proof of
insurance prior to commencing performance of this Agreement.
d. Copies of the County's written request and the insurance documents provided by Contractor
shall be attached to this Agreement and by this reference will be made part hereof.
e. Where insurance is requested by the County, all liability insurance policies shall be endorsed
to include the County as an Additional lnsured and shall stipulate that the insurance
afforded by the policies shall be primary insurance, and that any insurance, self-insured
retention, deductibles, or risk retention trusts maintained or participated in by the Parties
shall be excess and not contributory to any other insurance maintained by the County.
Contractor shall furnish the County a certificate of insurance with Endorsement as evidence
that the required policies are in full force and effect.
Section 8. Termination.
The County may, by written notice thereof to Contractor, terminate this Agreement as to allor any
portion of the Services not yet performed, whether or not Contractor is in breach or default. Upon
receiving such notice of termination, Contractor shall, except as otherwise directed by the County,
immediately stop performing the Services to the extent specified in the notice. ln the event the
County terminates the Contractor's Services, the Contractor is obligated and hereby agrees to
refund to the County all monies paid for Services not yet rendered by the Contractor, if any, as of
the date of the notice of termination.
Section 9. Miscellaneous.
Contractor shall not (by contract, operation of law or otherwise) assign this Agreement or
any right or interest in this Agreement without the County's prior written consent.
b. This Agreement embodies the entire Agreement between the County and Contractor, and' supersedes any and all prior oral or written communications, proposals, conditions, promises,
representations, or understandings regarding the Services. No change, amendment or
modification of any provision of this Agreement shall be valid unless set forth in a written
amendment to the Agreement signed by both parties.
c. Notice for any purpose under this Agreement, except service of process, shall be given by
the Contractor to the Kittitas County Commissioners and the Kittitas County Auditor, 205 W.
5th Ave. Ste. L08, Ellensburg, WA 98926. For all purposes under this Agreement, any notice by
the County to the Contractor shall be given to the Contractor's address provided on the
signature page. Notice may be given by delivery or by depositing in the U.S. Mail, first class,
postage prepaid, certified mail, return receipt requested.
d. The section and paragraph headings of this Agreement are for reference convenience only
and are not intended to restrict, affect or be of any weight in interpreting or construing the
provisions of such sections or paragraphs.
a
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LT-2O22-073 CLE ELUM DTA- ARTS
e. This Agreement may be executed in one or more counterparts and by facsimile, each of
which will be deemed an original, but allof which together will constitute one and the same
instrument.
f. Contractor warrants to the County that the individual signing on Contractor's behalf has the
requisite power and authority to enter into and to perform Contractor's obligations under
this Agreement. Contractor further warrants to the County that Contractor has made no
misrepresentation or misleading statement in connection with this Agreement, and is not in
violation of any applicable law, ordinance, or regulation the consequence of which will or
may materially affect Contractor's ability to perform its obligations under this Agreement.
g. lf any term or condition of this Agreement or the application thereof to any person(s) or
circumstances is held invalid, such invalidity shall not affect the other terms, conditions or
applications which can be given effect without the invalid term, condition or application. To
this end, the terms and conditions of this Agreement are declared severable.
h. The exclusive venue for any action brought to enforce this Agreement or any of its terms
shall be in Kittitas County, State of Washington.
The performance of this Agreement is subject to termination without liability by either party
upon the occurrence, or upon the prediction by the National Oceanic and Atmospheric
Administration, any other agency of the United States Government, or any agency of the
Government of the State of Washington of the occurrence of any circumstance beyond the
control of either party-including, without limitation, acts of God, war, acts of terrorism
within a fifty (50) mile radius of Kittitas County, government regulations, disaster,
pandemic/epidemic illness, strikes or threat of strikes (except that neither party may
terminate this Agreement for situations involving that party's own employees), civil
disorder, or curtailment of transportation facilities-to the extent that such circumstance
makes it illegal , impossible or economically impracticable for the parties to complete the
duties and mutual obligations agreed upon and imposed upon them herein. The ability to
terminate this Agreement without liability pursuant to this paragraph is conditioned upon
delivery of written notice from one party to the other within 10 days of such occurrence or
upon delivery of written notice from one party to the other within 24 hours of the receipt of
notice of the prediction of any of the above occurrences. To the extent feasible within the
constraints imposed by any event of the type described above, the parties agree that if the
triggering event is of apparently or likely transitory effect, the parties may negotiate such
amendments to the agreement that are mutually satisfactory and not otherwise contrary to
law, including but not limited to a change in the dates for completion of any portion or the
entirety of this agreement.
2022 County Lodging Tax Funding Agreement Page 6
LT-2O22-013 CLE ELUM DTA- ARTS
KITTITAS COUNTY
BOARD OF COUNTY COMMISSIONERS
Laura Osiadacz, Chair
Cory Wright, Vice Chair
Brett Wachsm ith, Commissioner
Date signed
ATTEST:
Clerk of the Board
APPROVED AS TO FORM
Deputy Prosecuting Attorney
CONTRACTOR
IPrint Name]
lAddressl
[Telephone]
2022 County Lodging Tox Funding Agreement Page 7
Exhibit "Rn
CLTAC' Application for Lodging Tax Grant Funding
Grant Application
Workshop - 2021*
Submittal lnstructions
& General
lnformation *
Did you atlend the Grant Application Workshop - 2021 hosted by llre Kiitilas Cqurty Charnber ci Conrnre.ce?
r., Yes
'No
I have read and rndersland Subnriital lnstructions and General lnfornation for the 202'l Lodging -lax Grant Funding
Paocess
You are strongly encouraged to compose your responses to the questions of this form with a desktop text editor
and save your work, then copy and paste the information into the form. You may also save a draft by selecting the button
at the bottom of this page. When you do this you will be logged out and must log back in to continue. ln order to save a
draft you will need to provide an email address and a password. Ater completing the save draft, you will be redirected to
landing page containing a link to log back into the form. We suggest you save this link as a bookmark. The link will also be
sent to you in an email. For your convenience we have provided a word document version of the questions. Download it
here.
Organization I nformation
Name of Organization * Cle Elum Downtown Association
Organization Address * street Addless
'123 E First Ave
Address Line 2
PO Box 106
CilY
Cle Elum
Posial I Zip Code
98922
Organization is a: *' Business
c' Non-Profit
(Note: Please submit W-9 for business or IRS Designation Letter for non-profit.)
Click here to view sample documents (redacted).
Slale / Province / Region
WA
Counlry
United States
43.79K8Upload Proof of
Organization Status*
Project Contact I nformation
Letter of Determination.pdf
Accept€ble nle fornrats include: JPG. PDF or TIFF.
First Name*
Last Name*
Phone Number*
- ..*Email
Debbie
Bogad
509-433-7330
executivedirector@cleelumdowntown.com
Project or Event lnformation
ProjecVEvent Name*
Service Categories Check all caiegories that apply to this epplication
!t, Tourism promotion/marketing
{. Operation of a special event designed to attract tourists
I Operation of a tourism related facility
Other
Event Dates
Please provide any specific dates, or range of dates, on which your event or project will be held. You may add as many
dates or date ranges as necessary-
Cle Elum Art Events
End Dates
411612022
812112022
9t4t2022
Cle Elum
.' Ongoing Project/Event (More than four years in existence)
o New Project/Event (Four or fewer years in existence)
$ 6000.00
lf you selected "Ongoing Project/Evenf' above this amount may not exceed 1 0% of lhe total expense budget oi this
project.
Event Dates
Start Dates*
4t15t2022
8t1912022
91212022
ProjecUEvent
Location *
New or Ongoing
ProjecUEvent? *
Amount of Funding
Requested *
Funding Request Max
Tourism Seasons*Frorn the lisl below, lvhai season lvill your project enbance tolrrism? Selecl any which apply.
, Year-round (January - December)
: Of Season (November - February)
r, Shoulder Season (October or March - May)
r: High Season (June - September)
Application Questions: Part 1
Please answer each question completely, in the order listed. Please include any supporting data within the
response narrative.
1 I ProjectlEvent Description
Please provide a description of your project/event.
Response 1:
ProjecVEvent
Description *
Video Link
List of lntended Use of Funds*
Employee Travel & Training
Social Media / Online Marketing
Print Advertising
TV / Radio Advertising
Venue lmage Promo
Computer Maintenance Expense
lT Support
This application is responding to a growing interest in Cle Elum for a way to partner
with our creative entrepreneurial busrnesses while promoting Cle Elum through
events that are creative and irrvite a festive weekend touring our comtrrunity.
Earlier this year, a group of local organizations met to discuss the development of an
Art District or Ad Commission to promote more art and help existing creative
entrepreneurship businesses in Cle Elum grow
On Labor Day weekend 2021, a very successful three-day event, "Art in the Heart of
the Cascade" was cospor'lsored with Pacific Crest Creative a new business in Cle
Elum. The event offered free art classes for kids. demonstrations by guest artists,
music. and an art swap. Tlre twos of the event was well attended.
Working closely with our community padners, Suncadia Resort. Roslyn Downtown
Association, Pacific Crest Creative, High-Country Artists and others, we are planning
three art and cultural experiences in 2022. The first event will be April 1 5th wilh an
Art Walk which will include a Chain Saw Carving Contest through downtown Cle
Elum. The Art Walk will offer an opportunity to meet existing creative
entrepreneurship businesses while experiencing Cle Elum retail and hospitality
businesses.
The second event will be a three-day, three community event which will take place ln
August 2022. The "Wandering Art Experience" will start in Cle Elum on August 19th.
Offering a variety of music. afi market, art swap, and a wine garden with introduction
to weekend arts instructors and more- Visitors will also be introduced to special
offerings by our local food and beverage businesses, and retail stores will host local
art displays. Saturday will be a full day for all ages to take pafi rn art classes,
participate in a mural project, and a sidewalk art chalk contest. As the weekend
unfolds tourists will be encouraged to travel between all three communities by using
a Wandering Ad Map card tltai can be validated when visiting business locations.
Validated cards will then be entered in prlze drawings.
The third art experience will be the 2nd Annual "Art in the Heart of the Cascades
Labor Day Ad Festival." Sept 3 - 5,2022. Building on our success of 2021. free art
classes for kids, guest artist demonstrations, creative music, and an art swap are
among the activities being planned,
All three events will introduce the visitor to a new side of Cle Elum and enhance our
community as a destination.
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Please provide us link lo a brief vi{ieo surnnrar} ol ycLr org:lnizalion's eventlprojecl. You MUST he i}esent al ihe
Q&A nteeiing in November ia qualify lor furrdir!9.
https:/lwww.d ropbox. com/s/64vgryc9tt6 1 v9s/
CEDA-C LTAC-Video-Art-Events. mov?d l=0
Facility Hire (rental, sound systems, two-way radios,
etc.)
Volunteer Training
Transport (equipment, transport & hire of busses)
Speaker and Talent Fee
PPE (sanitizer, portable restrooms, handwashing
stations, masks)
2l Supporiing Kittitas County as a tourism destination
1. Away from their place of residence or business and staying overnight in paid accommodations:
2. To a place fifty miles or more away from their place of residence or business for the day or staying overnight;
3- or from another country or state outside of their place of residence or business.
You must provide the evidence utilized in determining your projections.
Response 2.1 *liihy vrcukl iou.i;l; lt a\rel to Kiltiias Oouniy lo attelt.i ycLl. everltractivilytfacJlity?
For many years Cle Elum had become a quiet, somewhat sleepy town with little
variety to offer tourists. lt was known as a quick siop for coffee and a restroom,
maybe a few groceries at Safeway on top of the hill. Moving traffic to the downtown
was a challenge. ln the last two years Cle Elum has changed as new retail,
restaurants, and our master plan which includes a facelift in the downtown have
started. ln addition. with the work of the Cle Elum Downtown Association in creating
new events, working collaboratively to expand events. and successfully building
partnershrps to comarket Cle Elurr, there has been a shift in how tounsts see and
experience our downtown community. Cle Elurn has regained popularity and is now
seen as a desiination.
Another factor that has helped Cle Elum build a rnore vibrant atmosphere is that
there are new entrepreneurial businesses featuring local artisans and crafters who
have begun emergirrg and are seeking business locations to sell and share their
work. We began experiencing this growth this past summer with rnany new vendors
at the Cle Elurn Public Markets we held this past summer.
Our goal is to encourage new businesses, increase creative outlets, and offer events
that attract tounsm to our community in Cle Elum. This encouragetnent will build on
the pride and excitement our business community is experiencing. Until recently,
most business owners would send tourists to Roslyn or Suncadia to add to their
experience. With the growth of new businesses and resiored buildings. business
owners are now encouragrng tourists to other downtown locations to.
Building on the growing popularity of our community and the new oppodunities to
explore in our downiown. we feel confident that these new events, centered around
arts and creative opportunities, will be inviting and encourage more tourism and
visits to Cle Elum. strengthening our identily as a destination.
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Response 2.2*
Application Questions: P art 2
3l lmpact
Response 3:
Measuring Results*
Describe ihe p, ior s{rccess of your eveltllactivity/facility itr allractiolt toL[isis.
One of the positive outcomes of COVID has been that Cle Elutx has become a
destination
'ocation.
We are considered close enough for weekend travel to a
destination ihat offers a mix of experiences. Cle Elum has become known as being
"halfway to everywhere." Our retail businesses often share that they are hearing
fiom shoppers how excited they are about visiting Cle Elum and seeing all the
positive changes. Traveling io Cle Elum from places one - two hours away is
gaining popularity as our business community continues to offer more for a visitor to
explore and experience.
The Association is using the findings from our 2021 strategic marketing study, which
have identified ways we can strengthen our reach to places fifty miles out or more_
One of the most cost effective and efficient ways is to continue in our efforls to
increase participation and visitors through online marketirrg. This year alone, our FB
post reach has increased by 453%. and our FB post engagement has increased by
168%. We have produced event marketing materials that can be launched through
social media, shared by our partners. and placed directly in lodging facilities. Our
use of QR codes to collect zip code information provides validation that we are
reaching many different locations. This summer our Public Market event cards
reporled 63 different zip codes, including 2 countries.
As shared above. we are building on the growing popularity of our communiiy and
the new opportunities to explore in our downtown. We feel confident that these new
events. centered around arts and creative opportunities will be inviting and
encourage more tourism and visits to Cle Elum. strengthening our identity as a
destination.
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DescriLre how yoij Hrli plooole ycrlr eventla.,tavityilir0lily to altracl lcurists.
The Cle Elum Downtown Associatron has worked strategically to build parlnerships
and collaborations among our many tourism related businesses; lodging facilities,
resods, and retail businesses engaged in strong marketing. The Association also
worked with Nofih Kittitas County Tribune, Kittitas County Chamber of Commerce,
Cle Elum Round-up. Roslyn, Ellensburg Downtown Association, WA Horse Park,
and others to comarket, share and collaborate on events and activities which attract
tourists. Drawing on this work and our past success with events, we will develop a
very strategic and well-designed promotions plan that will be released through radio,
print. and social media tools. Businesses and vendors who are participants will also
help promote the art events through their channels.
By distributing printed materials, online marketing, paid ads online. radio, and ads in
newsprint our marketing will reach an audience 50 miles or fariher. ln addition, we
will continue to comarkei with our partners and comnrunicate with our lodging
businesses to reach visitors who are coming to Upper Kittitas County looking for
additional activities to experience. We feel confldent thai these new events will
encourage more tourism and visits to Cle Elum. strengthening our identity as a
destination.
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Application Questions: Part 3
4l Collaboration
lf your organization collaborates or has reated partnerships with other organizations, groups, or other events,
how is this accomplished?
4.1 Collaboration*
4.2 Promoting Local
EUSINESS
Utilizing the Main Street Four Point Strategic Approach, our association works with
businesses and our community to strengthen our economic. Business and
community members on our Main Street Committees which include, Promotions,
Economic Vitality, Design and Outreach-
One of the key goals for the Cle Elum Downtown Association is that of creating and
fostering parlnerships wrth others. We view this opportunity to work together as a
win-win in successfully marketing and moving our community into a destination that
is well support by tourism. Our partnership with our local partners continues to be
strong and even growing. Locally, we work wiih Suncadia Resort, the Roslyn
Downtown Association, Ellensburg Downtown Association, Kittitas County Chamber
of Commerce, Discover Cle Elum, WA Horse Park. and the NK County Tribune to
plan events that can coincide wiih peak weekends and to comarket to attract
visitors. This has been especially benefrcial in placing Cle Elum as a destination for
visitors to Roslyn. Suncadia Resort. WA Horse Park. Through this collaboration we
are moving traffic from Roslyn and Suncadia to the great opportunities our town
offers-
Our business community are also key partners. Through continued building of
relationships with existing and new businesses they have become much more
engaged planning and marketing their downtown. One of the major areas of growth
has been the engagement businesses have on social media and in capturing their
audiences. Through our collaborative efforts of sharing through social media, our
reach has become much greater.
This past year we have started cosponsoring events in our downtown with
businesses and organizations. For example, on Labor Day weekend we
cosponsored "Art in the Heart of the Cascades". This event featured guest artists.
classes for kids. and an art swap. We are currently planning mo.e events like this in
2O22. \Ne are excited that our retail and food and beverage businesses are
beginning to understand the value of working together to support each other and to
rnarket Cle Elum for tourism.
Working with the City of Cle Elunr Historic Preservation Commission. The Northern
Kittitas County Historical Society, and the Cascade Association of Museurns &
Hlstory, we are having discussions aborit how to promote our rich historic past in a
manner that attracts visitors to our town.
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Dcscribe ilor^r yo.i r/ill protroie lod!,lnq establish'ne[ls. resiaurarls. ard husiness loaeted in Kiliiias Corj,]ly
This year alone, our FB post reach has increased by 453%, and our FB post
engagement has increased by 168%. Our posts are made daily and prontote local
busjnesses. lodging. restaurants, and services. ln 2020, during peak COVID
.estrictions, our association offered social media, online sales, and marketing
classes io businesses who were struggling wrth promoting their bustness. As a
result, more businesses became active in marketing through online platforms. We
continue to offer support and help to those who are just entering into the world of
social media and those who are waniing to increase their skills by using new tools.
such as Reels or lnstagram.
ln October of this year, our new website will be online to provide nrultiple options for
visitors. businesses, and the conlrnuniiy at large to access information on local
businesses. A direct link to their business wellsite and a Google map will allow the
viewer to find and locate businesses. The website has the potential to host an online
marketplace for local businesses {retail and lodging).
Through our comarketing and collaboration with partners we can link information for
greater marketing opportunities. We are committed to working hard and
collaboratively to identify the best way to connect between our partners to promote
Cle Elum-
2500 ch:lacler lirNil
4.3 Host Hotel*ls there a hast hotel for your event or granl prolect? ll yes, list the hotel.
o: NO
Yes.
5l Future Plans
Please explain what plans exist to allow this project to become self-sustaining. lnclude any plans for ticket sales,
event sponsors, and other cost-recovery models.
Future Plans*The Cle Elum Downtown Association has been able to identify additional
opportunities to help with our budget. As costs of events increase, primarily due to
the need to ofier safe environments through additional PPE supplies, we are already
reviewing this increase and looking at options that will help.
Through increased opportunities for businesses sponsorships, we have been able to
help cover some costs of our events. This outcome is relatively new for our
association, and it is an opportunity that corporate businesses are looking for. As a
result. our sponsorship opportunities have not only grown in the number of
sponsors, but also at the sponsorship level.
Our new "Partnership" donor program will soon be online. The intent is to encourage
businesses, organizations, corporations, and individuals to support lheir association
through different partnership donor levels. A portion of funds from this program can
be allocated to event budgets.
With the success of an increase in the Main Street Tax lncentive Program, our
association will be able to obtain additional B&O tax dollars from businesses who
are interested in donating and receiving a tax incentive credit. A portion of this
increase will be added to the Promotion's Cotnmittee budget for marketing and
events-
2500 character liirit
Application Questions. Part 4
6l Additional lnformation
Provide any additional information which will assist the Lodging Tax Advisory Committee in evaluating your
project and its benefit to tourism.
COVID-19 lnfOrmatiOn lf yoir had a planred evenl ln ?020 ar 2021. whether lhey vrrere ab{e lo take place cr rrot. pbase describe any
successes ilnC challenqes yoLr expeIenceLL
The ongoing challenges of COVID 19 have continued to impact our events and
activities. However, our Board of Directors and committee members have been
creative in addressing these impacts. We have implemented a planning fonnat that
allows for activities and events to flow through town- Moving from business to
business, pocket park to pocket park, this allowed us to safely offer activities. Our
activiiies ihis past year were held. but in many cases modified to meet safety
requirements for COVID.
For Pioneer Days 2021 , due to crowd concerns. we did not offer a full menu of
activities in downtown Cle Elum- Our vendor market and Kid Zone were not offered,
and the 3 on 3 basketball tournament was canceled. However, our Association
coniinued to bring Pioneer Days partners together to identify activities that were
going to be held and to encourage a "flow" of activities throughout Cle Elum. Roslyn.
Ronald. and Suncadia Resorl. We also worked with businesses like Dru Bru to
develop ouidoor games for families. As a result, we were able to identify a full menu
of offerings that were ihen advertised locally. online, and through the efforts of all
padners. We had a very successful, safe. and fun Pioneer Days weekend.
We successfully introduced a Mother's Day Market with pop-ups in retail, food. and
beverage locations. Vendors were placed on the sidewalk and people were
encouraged to shop and explore downtown during that weekend. Another successful
venture that we were able to safely hold was the new Cle Elum Public Market
downtown. Working with the Kittitas County Health Deparlment we were able to
develop a safe layout to space vendors and a safe foot route for market visitors.
For Boo-Elum, our fall signature event, was not held as a "Trunk or Treat" event like
normal on First Street. We adapted and had a "Boo Cruize" where our trunk or
treaters drove through neighborhoods bringing treats to them. For 2A21 . we are
planning four different ways to hold this event and waiching COVID numbers to
determine how it will take place. We are planning two safe events: a Scarecrow
Contest and a Pumpkin Path, to offer the opportunity for families. businesses, and
visitors to enjoy Halloween.
We are currently in the planning phase for our annual Christmas in Cle Elum, again
looking at different ways to safely offer a festive time during a peak season of
tourists and retail business sales.
2500 characler lirnil
Additional lnformation Working with the Kittitas County Chamber of Commerce. our association was able to
receive lodging data for this past year.
Based on these daia points from Star Destination Report and Kittitas County
Chamber of Comrnerce, we predict 1'1 .025 people will travel to Upper County in
2022 from 50+ miles outside of the county for leisure activities. ln addition. we
predict this could bring 4,320 roorn nights at the average ADR of $103.88, equaling
a total impact of $448,762 to ihe upper county area.
Tlre demand of hotel rootn nights sold in 2A20 in the county was 41,851 for leisure
travel that includes evenls, Upper County prope(ies selling 17,282 hotel room
nights. 25% of that number, (the average percent of 50 miles or further traveling for
events) = 4,320 room nighis.
These visitors' activities may include festivals and events, retail shopping, dining,
outdoor recreation, and overnight stays.
2500 chari.cter lirril
SUppOfting DOCUmentS You qlay upload any supporting docunrents such as lllaphs inages. diagran]s. marketrg malerials. elc.
ArtHeartFlyer_print.pdf 6.47M8
Data Report - CEDA.pdf 157.65K8
Public Market Infographic.pdf 4.1M8
Yqu are allocred to subnril up la 3 single page iUS L,etler) docurnents in JPG. PDF rr TIFF fosnat
7l Previous Lodging Tax Grant lnformation
Previous Years
Awarded Lodging Tax
Grants*
Overall Attendnace
Past Actual *
4,500
Prior Year Paid
Overnight Stay Data
Number of people travelfing more than 50 miles for your event?
PastActual* Projected*
1,450 1,500
Number of people traveling from outside WA State for your event?
PastActual* Projected*
57 35
The number of overnight guests who stay in paid accommodations in Kittitas County
for your event
Past Actual* Projected *
56 65
Number of paid lodging room nights resulting from you eventiactivity/facility?
Past Actual* Projecied *
60 65
Has yo[. everli reoeived Lodging Tax fur]ds in previous years?
l No, this event/project has not previously received Lodging Tax Funding.
, Yes, 1 year previous
.' Yes, 2 years previous
Yes. 3 or more years prevtous
Projected *
3,000
ln addition to iield above. you nlay upload lhe evidence lo support the prjor years'roorrhight infomtation.
Yo! may uploatl up to three single pages {US Lelter), ol iBformation- lf you a single nrulti-page documert, only lhe
firsl three pages \,Jill be co[sidered. ihe lollowing fornrats. will be accepted; JPG. PDF or TIFF
Past Methodology*
Projected
Methodology*
Methodology
Narrative *
Application Questions: Part 5
Vl/hat rnethodology did you rse to calculate the 201 I actual lrunrbers?
t Direct Count (preferred)
4 lndirect Count
Representative Survey
*. lnformal Survey (preferred)
, Structured Estrmate
Other
!,.4ra! meth6dology w,ll you use to calculale lhe upcoming nullbers?
r'r Direct Count (prefened)
. lndirect Count
' Representative Survey
.?: lnformal Survey (prefened)
Structured Estimate
Other
Please explain.
We use multiple methods of calculating participants and where they are traveling
from. These methods include zip code tracking. direct counts. and informal surveys.
This past year we added a zip code tool to our event cards which has allowed us to
track a percentage of travelers attending events and activities. This meihod has
allowed us to validate that our events are attracting visitors from greater ihan 50
miles in distance. We have also been able to validate that tourists from outside of
the State of Washington and even the United Siates are stopping and exploring Cle
Elum.
Our direct count methods include conducting walking counts throughout our events.
This is occurring at leasi every half hour out at locations where events are being
held. We also ask retail partners to help keep track by counting shoppers in their
businesses.
Additionally, we measure our results through Google analytics, registration forms.
and social media reports on ads placed and engagements. We will also be adding
data from our new website which will feature as our hub for communication.
Stafiing in 2022, we will be adding an inforrnal survey to our marketing materials,
asking participants whether they are lodging overnight during their experience at our
events. At this time. it is hard to collect data directly from our hotels, this process will
allow for a sanrpling of findings in relation to lodging.
2500 character lirtit
8l Funding
Does your organization have. or have you applied for, grant fundrng from other sources? lf not, why not? lf yes, please list
the funding you have for the project, including any volunteer and in-kind sources in Question 9l Project Budget
Overview.
Funding sources and amounts which have not yet been secured will be listed separately, in the field(s) directly below.
Finally, what changes would occur if the project couldn't be funded?
Other Funding*Does your organization have, or have you appliec.l for funditlg trom ollrer sources?
Yes ,No
Funding for which you have applied but not yet secured
Funding Source
City of Cle Elum
Sponsorships
Suncadia Fund for Community Enhancement
Funding Shortfalls*
Matching Funds
Percentage
Verification of ln-kind
Contributions
Budget Year
Edit if necessary 2019 2020 2021
Revenues From Consolidated Lodging Tax Grant
Past Actual 3 Past Actual 2 Past Actual 1
Amount
$ 5,000.00
$ 2,000.00
$ 2,500.00
\.i,4ra1 chanqes lvill be llrado ii iltildinq lor yout re(lu€sl is nol avatlail'e ot .ecom,ilended')
We will increase our sponsorship levels for work with our retail, food. and beverage
businesses to seek sponsorships and support for our events. Our past results will
help supporl that what we are dorng for them as their association is of benefit and
their sponsorship and support is crucial in the ability to continue offering the event or
events.
Our Outreach Committee, whose primary function is to seek and attain funding, will
need to do a greater search of furrding opportunities and develop income earning
options during events to cover the shortfall.
All our events and marketing of Cle Elum are funded in pad by the Cle Elum
Downtown Association budgei. Additional funding to support our year-round
marketing and activities comes from support through business sponsorships.
donations, and additional grants. The association will need to solicit additional
supporl through these avenues.
?5011 cnarzrclel linrl
111 .67
Yo
Th,s ii--ld !1ill auio lrll vilh ihe.:orrecl percenlage llase.l .r,r yor. irrp!t to l)udget se.ition belou.
9l Project Budget Overview
Please complete budget for this project/proposal. lf your agency operates independently of this project application it may
not be necessary to submit the entire agency budget. You must submit a budget which specifically pertains to the
project/event for which you are requesting funding and adheres to the basic budget format shown below
The budget must include anticipated revenues, expenditures, and any potential profit or loss. For projects/events which are
ongoing for more than one (1) year, please also submit actuals from ihe previous three (3) years of operations (need rrot
be consecutive) for the projecVproposal if appllcable.
For any claimed in-kind contributions valued at $500 or more and related to marketirrg/advertising, you must
submit verifying docurnentation which assures the contribution will be provided. For insiance, if you are claiming in-
kind contribLttions rn the form of advertising match. a binding contract itemizing the matching value and obligating each
pa{y must be provided.
ATTENTION: ln an effort to allow an adequate level of flexibility for all applicants, not all fields in the budget portion are
required to be filled before this form is submitted. Providing all applicable data is your responsibility, failure to do so
will potentially jeopardize your application's chance for review.
Fo, a[y clainre.J in-kir]ai cotrlrlhLrtiors valued at 5500 cr Brore and relai"d to [rarkelingladverlisinq Vou irusl sobnit
veritying doourlerllatiar which assures the conhibullon will be pro'Jlded.
NKCT Matching Ad Dollars - CEDA.pdf 441.14K8
2022
Projected
LTAC Grant Funding $ 0.00
All Other Revenues
Account Name PastActual 3
Sponsorships $ 0.00
Registration Fees $ 0.00
Donations $ 0.00
Exhibitors/Vendors $ 0.00
Merchandise Sales $ 0.00
Evidence of Volunteer
Contributions*
Calculated Value of
Projected Volunteer
Time
Past Actual 3
Revenue Totals $ 0.00
ln-Kind Contributions (except volunteerism)
Account Name Past Actual 3 Past Actual 2
$ 0.00North Kittitas County $
Tribune
Contributions of Volunteer Time
PastActual 3 PastActual 2
Number of Hours
$ 0.00
Past Actual 2
$ 0.00
Past Actual 2
$ 0.00
$ 0.00
$ 0.00
$ 0.00
$ o.oo
$ 0.00
PastActual 1
$ 0.00
Past Actual '1
PastActual 1
$ 0.00
Past Actual 1
$ 0.00
$ 0.00
$ o.oo
$ 0.00
$ o.oo
$ 0.00
$ 0.00
PastActual 1
$ 0.00
$ 0.00
$ 0.00
$ 0.00
$ 0.00
$ 6,000.00
Projected
$ 2000.00
$ 500.00
$ 1500.00
$ 1000.00
$ 500.00
Projected
$ 1200.00
Projected
1,200
Projected
$ 40972.00
Projected
$ 4000.00
$ 3000.00
$ 6750.00
$ 5000.00
$ 1800.00
$ 1000.00
$ 12000.00
Please upload a sirgle tile !./hich oflers evidence ilt snppotl of the projected volunleer hoilts.
Volunteer Report - 2022i,.I application.pdf 91.39K8
$ 28,272.80
Expenses
Account Name
Printing
Media Advertising
(TV/Radio/Social
Media)
Facility Hire
Speaker & Talent
Fees
PPE
Transport
Administration
PastActual 3
$ 0.00
$ 0.00
$ 0.00
$ 0.00
$ 0.00
$ 0.00
$ 0.00
Past Actual 2
$ 0.00
$ 0.00
$ 0.00
$ 0.00
$ 0.00
$ 0.00
$ 0.00
Operations (permits, $ 0.00
insurance, license)
Past Actual 3
Expense Totals $ 0.00
Profit & Loss
Past Actual 3
$ 0.00
Application Certification
$ 0.00
Past Actual 2
$ 0.00
Past Actual 2
$ 0.00
$ 0.00
PastActual 1
$ 0.00
Past Actual 1
$ 0.00
$ 500.00
Projected
$ 34050.00
Projected
$ 6922.00
The applicant here cerlifies and affirms: 1. That it does not now, nor will il during the performance of any contract arising
from this application, unlawfully discriminate against any employee, applicant for employment, client. customer, or olher
person who might benefit from said contract, by reason of age, race, color. ethnicity, sex, religion, military status, sexual
orientation, creed, place of bi(h, or disability; 2. That it will abide by all relevant local, state and federal laws and
regulations and; 3. That ii has read the information contained In the lnstructions on pages 1 and 2 and understands and
will comply with all provisions thereof.
Certified by:
tul&e tuA*r{
Name*
Applicant's Title*
Debbie Bogart
Executlve Director
ffi rns l"itffiTt,ris".itiT,:?'P.O. Box 2508
Clncinnati OH 45201
In reply nefer tor A7521396t8Har. 05r 2019 LTR 4168C 0
20-37r6tlr0 000000 rl0
000I651?
BOIIC r SB I
CLE ELU!{ DOT{NTOT{N ASSOCIATION
P0 Box 106
eLE ELUH $rA 98922-0106
ffi
)33i118
Employer IO nuruber I
Form 99A requiredr "c-37160r0Ye*
Dear Taxpaysr i
lletne responding to your request dated Feb. zz, ?0lgr abost yourtax-exeopt status.
lile issued you a deternination letter in June 2015r F€coghizingyou as tax-exenpt under Internal Revenue Code (IRC) Section 501(e)(05).
ble also shour youtre not a private foundation as defined under IRCSectian 509(a) because yourre doscribed tn IRC Sections 509(a)(l) and170(b)tr)(A)(vi).
Donors can deduct contributions they make ts you as provided in IRCSection l7o. Yourt.e also quatified to receive tax deductible bequestsrIegacies, devis€sr transfersr or gifts under IRC Sections e058, 2,-A6,and 2522.
In the heading of this letterr we indicated whether you nust file anannuar infornatian return. If yourre reguired to flle a returnr vounust file one of the follnwing bn the 15th day ef the 5th rlqnth after
the end of your annual accounting periodl
- Forn 99Or Return of Organization Exenpt Fron Income Tax* Fcra 990E2 ' Shcrt Forn Return of Organi.zat ion Exernpt From Incone
Tax
- Form 990-Nr Eleetronic Notice (e-Postcard) for Tax-ExeaptOrganizations Not Requirbd to File Forn 990 on Form 990-EZ- Form 990-PFr Retsrn of Privata Foundation or Section 4947(altl)Trust Treated as Private Foundation
Aceording to IRC Sectlon 6033(J)' lf you donrt file a reguired annualinformation return or notice for 5 eonsecutive yearss wetll revokeyour tax-exenpt status on the dse date of the 5rd required return ornotice.
You can get IRS forns or publications you need from oun uebsite atnww.irs.Eov-/forns-pubs or by calltns 800-TAX-FORH (800-829-3676).
If you have questionsr call A77-A29-550O betueen E a.m. trrd 5 p.n.r
s752139618Har. 05' 2019 LTR 4168C 0
2A-37 I60 t0 000000 c0
000r6513
CLE ELUI{ OOT.INTO$IN ASSOCIATION
PO BOX t06
CLE ELUI'l ttA 98922.- 0106
IocaI time rtine).Honday through Friday (Alaska and Hawaii fallon pacific
Thank you for your cooperation.
Sincerely yours,
/^*lA
Teni H. Johnson
0perations Hanagerr Alt Ops. 3
I
I
I
L
CtE EIUM
N
Event/Committee #People
Board Meetings 9
Board / Committee Meetings 28
Promotions Committee Meetings 7
Pioneer Days 95
Boo-Elum 1-5
Christmas in CIe Elum 15
Cle Elum ln Bloom 8
Citywide Cleanup 50
Public Market 15
Outreach Committee Meetings 6
Board Recruitment 3
Economic Vitality Meetings 5
Public Market 12
Design Committee Meetings 5
Fagade & Beautification Grant Meetings 4
278
# Hours TotalHours
324
1.12
168
2375
L20
60
64
150
60
r20
15
72
48
60
24
3772
36
3
24
5
8
4
8
3
4
20
5
12
4
T2
8
155
Board of Directors and Committees each meeting monthly. Each committee has
outreach or event planning activities that involves additional volunteers and time
S '/l
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VENDORS VENDORS VENDORS VENDORS
HETPERS HELPERS HELPERS HETPERS
JUNE 5 JULY 10 AUGUST 7 SEPTEMBER 4
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iiiii j) il,J. lii";j' i.i Hrtii
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ilrir,j ih} ii i ii,,l\ ii iilii':l;is,{ iij BAKED GooDs, FLowERs, CRAFTS
.i, :ii i,i :* ll] i{.} :tit iij ti." /'h !{t i{',1- :ii ;l ;}l ; J E WE L RY, ME AT
1,3 14 WEBSITE VIEWS WITH
VISITORS FROM OVER
48 UNTqUE ZtP CODES
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NontHrnru Ktntrls Counrv
RIBUN wrv rv. j\ K{lTnib u n (:. c(}nt
(.'trrn,ntuni1.1; Neu:s Pt tlt|isl.titt,q since I 95.1 Friday, Aug. 20,2027.
TRIBUNE MatchingAd Dollars - 2A20 - Cle Elum Downtown Assoc.
March 5,2020
3xg Display Acl .Pot O' Golcl Passpr:rt to wirr gift card bundles (March 7'28)..'.'
March 12, 2020
2x2.75 Display Ad - Pot O' Gokl Passport to win gift card bundles {March 7-28)
March 19, 2020
2y,2.7 5 Display Ad - Pot 0' Golcj 0N H0LD clue t0 business closures during C0VID- 19 .., . ...
March 31, 2021
IIZ ?age Aci - UKC 2020 Builcler's Guide for Clc Eiunr D0wntown Events for'2424....
luly 2,2O2O
3x6.25 Display Acl - Enter to win Gift Cards v;ith Passport of Stars
July 9, 2O20
2x3 Display Ad "Passporl of Stars rellincler ad; First Run."" """'
.luly 16, 202O
2x3 Display Ad - Passport of Stars rerninder ad; Subsequent Run......"'.""""'
luly 23,2AZA
2x3 Display Ad - Passport of Stars retninder ad; SubseqLrent Run.'.'..'..'^""""
July 30, 2020
2x3 Display Ad - Passport of Stars reminder acl; Subseguent Run'....'..""" "'
Aug.6, 2O2O
3x4.75 Display Ad - LAST CHANCEI Passporl of Stars ends Aug' 9 """" """ '
a*.22,2024
2x8.75 Display Acl - 2020 Boo Elum & Halloween 2020 Events
Oct.29,202Q
4X10 Display Acl- Boo tlum & Halloween 2020 Evetrts
Nov. 26. 2020
zix4.5 Disptay Ad - Shopping Local Cle Elum Downtotnn Doliars
3x5 Display Ad - Pl Party Downtown Nov. 28 .......".. ...
3x5 Display Ad - Ugly Sweater Shuffle Dec. 5 ...". "
2020 Holictav Gift GuicJe Fult Page Ad - Classic Christmas in Cle Elum events
Dec.3,2O2O
3x3.5 Display Acl - Shopping Local with Cle Elum Downtown Dollars
3x5 Display Ad - Ugly Sweater Slruffle Dec. 5 '. ... .
Dec. 10,2O20
3x3.5 Display Acl - Shopping Local witn Cte Elum Downtown Dollars
Dec. A7,2O2A
3x6.5 Display Ad (L2/I7 /2020)'Eat Locat this Holiday Season!
Oec.24,2424
3x6.5 Display Ad Eat Local this Holiday Seasotr!
TOTAT 2A2A TRIBUNE Matching Ad Dollars""""
P.O. Box 308 . Cle Elum, WA 98922' 807 W. Davis St"' suite 101A
509-67+251 t 1 ln n e' 509-6?4-55 7 t- Ji r,t'' trlbune@nket ilbune,com e' n ni I
.$243.00
.$49.50
$49.50
$215.00
$168.75
$54.00
.$54.00
$54.00
$54.00
$L28.25
$1_57.50
$360.00
s162.00
$135,O0
$135.00
$330.O0
..$94.50
$135.OC)
............$94.50
..........$175.50
..........$175.50
,93,O24.50
F#:ir'H****
Pioneer Day and Public Market
Using QR codes with zip code tracing shows an interesting picture of who is coming to our events.
Placed at all retail, restaurant and lodging businesses.
Cle Elum Downtown Association
321,W 1't Street, P.O. Box 106, Cle Elum, WA98922
www.cleelumdowntown.com
Pioneer Davs 63 Zio Codes
Public Market 42Zio Codes
Local 50+ Miles Other States lnternational
Gle Elum Bainbridqe lsland Odessa Oregon Mexico
Ellensburq Benton Citv Okanoqan
Roslvn Burbank, WA Pullman Pennsvlvania France
Ronald Colville Puvallup
South Cle Elum East Side of Seattle Quincv North Carolina
Easton Gig Harbor Richland
Graham Richland Kentuckv
Grandview Seattle
Kinqston Selah ldaho
Lamona Snoqualmie
Moses Lake Spanawav Arizona
Moxee Spokane
Mukilteo Wenatchee Galifornia
Northbend Yakima
EIN 20-3716010
PA
TIYES
CREST
ffi
THE
f-J'
SATURDAY Sept 4, 202 I
FIRST ATilUAt TABOR DAY ART FESTIYAT 2OZI
Come Celebrate in downtown Cle Elum! Pacific Crest Creatives is having its First
Birthday and wants to have everyone to come downtown to celebrate by visiting
all the local businesses and join us for a fun schedule of activities!
H
Sept 6th,202l <>
SAS€AT}ES
pacifi ccrestcreatives.com
209 E lst St Cle Elum WA
ART SHOW
(l7yr and Under)
a-?
2
q ,€\!94r sePt 3,202 t
l0:00 am to 2:00 pm CLE ELUM SATURDAY PUBTIC MARKET
(on Horris Avenue)
Come visit all the wonderful vendors for the last market of the season!
Fresh flowers, fresh food, artisan gifrs, and more.
l0:00 am to 4:00 pm FINE ART SWAP UEET
& GNEATIYE DEMOTSTRATION
Scott Filipiak painting abstracts inspired by nature
Umpqua Pocket Park (nexr toWorrior\ Den) / PCC Mid Gallery
$ I 5 registration donation suggested
50% of registration donations go to BAM
(Because Art Matters school art funding)
Vendors: (Register Online - Scan QR Code)
4:00 to 6:00 pm FREE KII)'S €IASS
create a CopperTag Necklace with Dawn
Umpqua Pocket Park (next toWorrior's Den)
Donations accepted to cover materials expense.
Kids can enjoy free ice cream and popsicles!
No registration required.
6:00 to 10:00 pm PCC BIRTI{I}AY EYETT
Pacific Crest Creatives
Celebration for Owners, Artists, lnstructors and lnvestors
SUTI}AY Sept 5, 202 I
I l:00 am to l2:30 pm BLOSK ART PRITTS
pacific crest creatives - .
withriffany ofWild Blue Bear Studio
(Register Online - Scan QR Code)
TABOR DAY
l0:00 am to l2:00 pm
Pacific Crest Creatives
(Register Online - Scan QR Code)
AI}JUSTABIE WII}E BAT{I} RTNGS
with Chris of Lion Punch Forge
5:00 pm PCG SEPTEI{3E[$
Pacific Crest Creatives Mid Gallery
"Kids are the Future"
(Register Online - Scan QR Code)
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Exhibit "8"
Guidelines and Requirements for
Expenditure Reimbursements from Lodging Tax
Section 1. Branding
Contractors who have been approved to utilize grant awards for advertising expenditures must
incorporate Kittitas County and the appropriate City of Cle Elum, Ellensburg, or Roslyn tourism
information as follows:
A. Websites and Social Media Sites must include the County's and appropriate City's tourism
website logo or URL with an operational link to the site(s). The URL landing page must use the
correct logos and have a link to centralwashingtonoutdoor.com. Contractors must either keep
the landing page active until time of reimbursement or use a screen capture for full
reimbursement. (lf you are using a live logo as the link to CWO, please ensure the hyperlink is
shown in the screen capture). The logo must be displayed on the contractor's home page, it
must be sized no smaller than% inch in height and must be surrounded by appropriate white
space to allow easy recognition and legibility. Contractors shall not change the logo(s) in color or
appearance.
B. Print Advertising and Online Display Advertising of all types (including but not limited to
newspaper, periodicals, flyers, posters, billboards, direct mail, e-newsletters, third-party
websites, streaming displays, social media etc.) must include the County's and appropriate
City's tourism website logo (or URL with a one-click away operational hyperlink). The URL
landing page must use the correct logos and have a link to centralwashingtonoutdoor.com.
Contractors must either keep the landing page active until time of reimbursement or use a
screen capture for full reimbursement. (lf you are using a live logo as the link to CWO, please
ensure the hyperlink is shown in the screen capture). The logo must be sized no smaller than%
inch in height and must be surrounded by appropriate white space to allow easy recognition and
legibility. Contractors shall not change the logo(s) in color or appearance.
C. Video Advertising of all types (including but not limited to television, online, electronic kiosks,
motion billboards, etc.) must include the County's and appropriate City's tourism website logo.
The logo must be sized no smaller than% inch in height, and must be surrounded by appropriate
white space to allow easy recognition and legibility. Contractors shall not change the logo(s) in
color or appearance.
All logos and website information may be obtained by contacting the Director of Tourism, Kittitas
County Chamber of Commerce.
Section 2. Advertising Reimbursements
Contractors seeking reimbursement from Lodging Tax Funds for advertising expenditures must adhere
to the following guidelines and requirements for each type of advertising media utilized.
A. Print Advertisins
1. Print advertising placed with any media provider which operates exclusively outside of
Kittitas County may be reimbursed at LOOTo of the cost, including any production costs. To
operate exclusively outside of Kittitas County, the provider must not be physically located in
the County and/or not distribute any media within the County.
2. Print advertising placed with any media provider which operates inside Kittitas County may
be reimbursed as follows:
a. For date-specific events, advertising the day of the event and up to 10 days prior to
the event may be reimbursed atIO0% of the cost, including any production costs.
b. For seasonal or year-round events, or for date-specific events outside of the time-
frame in Section 2 A, (2)(a)above, advertising reimbursement requests must include a
statement from the media provider specifying the percentage distribution to areas
outside of Kittitas County. Reimbursements will be allowed for the amount distributed
outside of Kittitas County, including any production costs.
B. Television Advertising:
L. Television advertising placed with any media provider outside the Yakima/Kittitas DMA will
be reimbursed at 100% of the cost, including any production cost.
2. Television advertising placed with any media provider inside the Yakima /Kittitas DMA will
be reimbursed as follows:
a. For date-specific events, advertising the day of the event and up to 7 days prior to
the event may be reimbursed atIOO% of the cost, including any production costs.
b. For seasonal or year-round events, or for date-specific events outside of the time-
frame in Section 28,2(al above, advertising may be reimbursed atthe rate of 70%of
the total cost, including any production costs.
C. Online Advertisins:
L Online advertising and promotion may be reimbursed at 1"00% of the cost, including any
production cost.
2. Streamed media (radio, television, other) requests for reimbursement must include a
statement from the media provider specifying the percentage of recipients which are
outside of Kittitas County. Reimbursements will be allowed for the percentage distributed
outside of Kittitas County, including any production costs.
D. Direct Mail:
L. Direct mail advertising may be reimbursed at 100% of the cost, including any production
cost, for each item mailed or shipped to a destination outside of Kittitas County. ln order to
receive reimbursement, a list of the addresses and a signed statement from the contractor
that the list is accurate, or other proof of delivery, must be provided along with other
req uired documentation.
E. Flvers/Posters:
1'. Flyers or posters which are placed outside of Kittitas County may be reimbursed at IOO% of
the cost, including any production cost. ln order to receive reimbursement, a list of the
locations where flyers or posters were posted outside of Kittitas County, a signed statement
from the contractor that the list is accurate and a copy of the poster/flyer must be provided
along with other required documentation.
2. Banners which are placed inside of Kittitas County may be reimbursed at lOO% of the cost,
including any production costs. ln order to receive reimbursement, the banner cannot list a
specified date or location. Request can only be made one time.
3. Signage (site layout use only) which are placed inside of the venue/facility of the event may
be reimbursed at 100% of the cost, including any production costs. ln order to receive
reimbursement, the signage cannot list specified date or location. Request can only be
made one time. (i.e. ADA Parking /Parking, Loading Zone, Evacuation Route, Bathrooms, and
Stage locations)
F. Radio Advertising:
1.. Radio advertising placed with any media provider located outside of Kittitas County may be
reimbursed at L0O% of the cost, including any production cost.
2. Radio advertising placed with any media provider located inside of Kittitas County may be
reimbursed as follows:
a. For date-specific events, advertising the day of the event and up to 7 days prior to
the event may be reimbursed at Loo% of the cost, including any production cost.
b. For seasonal or year-round events, or for date-specific events outside of the time-
frame in Section 2 F,2(al above, advertising may be reimbursed at the rate of 30% of
the total cost, including any production costs.
G. Oneration imbursement:
7. Operation costs may be reimbursedL00% of the paid invoice cost. ln orderto receive
reimbursement operations invoice must an approved cost from the Consolidated Lodging
Tax committee members list. lnvoice provided must include notation of payment with proof
of payment.
2. Mileage reimbursements that are outside of 50 miles of Kittitas County may be reimbursed
at tOO% of cost. ln order to receive reimbursement, a signed statement from the receiver
along with other required documentation. Mileage reimbursement subject to IRS mileage
reimbursement rates which may change annually.
3. ltems not eligible for reimbursement:
a. Salaries of employees
b. Capitol purchases- any item with 3+ years life and over 55,000.c. Licenses, permits, insurance, or credit card fees