HomeMy WebLinkAbout012-Roslyn Ronald HeritageLT -2O22-OL2- ROS LYN RONALD H ER ITAG E
2022 LODGI NG TAX SE RVICES AGREEM ENT
BETWEEN KITTITAS COUNTY AND THE ROSLYN, RONALD, CLE ELUM HERITAGE CLUB
This Contract, effective January L, 2022, is made and entered into by and between -
KITTITAS COUNry ("County"), a subdivision of the State of Washington, and the Roslyn, Ronald, Cle
Elum Heritage Club ("Contracto r" l, for the 2022 Annua l Marketing ("Event").
WHEREAS, the purpose of this Agreement is to provide for activities and expenditures
designed to increase tourism,
NOW THEREFORE, in consideration of the terms and conditions contained herein, or
attached and incorporated and made a part hereof, the County and the Contractor mutually agree
as follows:
Section 1. Scope of Work.
a. Contractor shall provide the services and staff described in its Application for Lodging Tax
Funds submitted to the Lodging Tax Advisory Committee, attached hereto as Exhibit "A"
which is attached hereto and incorporated herein by this reference.
b. Except as otherwise specifically provided in this Agreement, Contractor shall furnish the
following as required to perform the services, described in Paragraph (a) above, in
accordance with this Agreement: Personnel, labor and supervision; technical, professional
and other services. All such services, property and other items furnished or required to be
furnished, together with all other obligations performed, or required to be performed, by
Contractor under this Agreement are collectively referred to herein as "Services."
c. Contractor shall commence, perform, and complete such Services in accordance with
Exhibit "8" which is attached hereto and incorporated herein by this reference.
Sect ion 2. Pavment.
a. As full compensation for satisfactory performance of the Contractor's Services, the County
agrees to pay Contractor the sum of twelve thousand three hundred seventy five dollars
(S12,375.00) (Kittitas Co. lodging tax funding).
b. Additional payment terms: The County will make payment to the Contractor only on a
reimbursement basis, as receipts/invoices for any items including marketing and/or
advertising are submitted to the County, not to exceed the sum of twelve thousand three
hundred seventy five dollars (S12,375.00) (Kittitas Co. lodging tax funding).
c. Services/Expenses that are reimbursed must be dated during the current year and final date
to submit reimbursements requests is January 1.5,2023 after this date funds lapse.
d. Requests for reimbursements must be submitted to:
Kittitas County Auditor
Attn: Auditor's Accounting
205 West 5th Ave - Suite 1-05
Ellensburg, WA 98926
2022 County Lodging Tax Funding Agreement Page 7
LT -2O22.0L2. ROS LYN RON ALD H E RITAG E
a uditorsaccounting@co.kittitas.wa.us
e. Reporting requirements of your events will be required on prescribed forms from the
County Auditor.
f. Contractor is eligible to claim reimbursement for the following items and amounts only
r Print Advertising
o Television/Radio Advertising
o Digital Marketing/OnlineAdvertising
r Direct Mail
r Print materials (Flyers/Posters/Programs/Brochures)
o Signage
o Talent Fees/Speakers
o Facility Rentals
r Equipment Rentals
o OperationalReimbursement
g. Contractor is not eligible to claim reimbursement for any items not listed in Section 2 (f) and
is further expressly denied funding for the following items as requested in the application as
defined in Section 1(a): N/A
h. Contractors requesting reimbursement for event-specific expenses shall submit all claims as
no more than two reimbursement requests with supporting documentation.
Contractors must complete the Lodging Tax Reimbursement online training course provided
by the County Auditor's office prior to filing reimbursement claim. Requests for
reimbursement will not be accepted by the County Auditor prior to the training being
completed. The training may be found online at the Kittitas County Auditor's website at the
fol lowi ng a dd ress: http ://www.co. kittitas.wa. us/a ud itor/defa u lt.aspx
Section 3. Performance bv Contractor
Contractor shall not (by contract, operation of law or otherwise) delegate or subcontract
performance of any Services to any other person or entity without the prior written consent
of the County. Any such delegation or subcontracting without the County's prior written
consent shall be voidable at the County's option.
b. Contractor shall at all times be an independent contractor and not an agent or representa-
tive of the County with regard to performing the Services. Contractor shall not represent
that it is, or hold itself out as, an agent or representative of the County. ln no event shall
Contractor be authorized to enter into any Agreement or undertaking for or on behalf of the
County. lt is understood that the Contractor and the Contractor's staff and employees are
not employees of the County and are not, therefore, entitled to any benefits provided
employees of the County.
Contractor shall comply with all applicable laws, ordinances, rules, regulations, orders,
licenses, permits, and other requirements, now or hereafter in effect, of any governmental
a
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2022 County Lodging Tax Funding Agreement Page 2
LT -2022-OI2- ROS LYN RONALD H E R ITAG E
authority (including, but not limited to, such requirements as may be imposed upon the
County and applicable to Services). Contractor shall furnish such documents as may be
required to effect or evidence such compliance. All laws, ordinances, rules, and orders
required to be incorporated into agreements of this character are incorporated into this
Agreement by this reference. Contractor agrees to obtain all required licenses and permits,
and further agrees to keep them in full force and effect during the term of this Agreement.
d. The County and the Contractor agree that in fulfilling the terms and conditions of this
Agreement neither shall discriminate on the basis of race, creed, color, national origin, age,
sex, marital status, or the presence of a physical, sensory, or mental handicap.
e. The Services shall at all times be subject to inspection by and approval of the County, but
the County's making (or failure or delay in making) such inspection or approval shall not
relieve Contractor of its responsibility to perform the Services in accord with this
Agreement, notwithstanding the County's knowledge of defective or non-complying
performance, or the substantiality or ease of discovering the same. Contractor shall provide
the County with sufficient, safe, and proper facilities and equipment for such inspection and
free access to such facilities.
f. This contract is subject to review by any Federal or State auditor. Contractor shall promptly
furnish the County or its designee, or such Federal or State auditor with such information
related to the Services as may be requested by the applicable governmental entity.
Contractor shall preserve and maintain all financial records and records relating to
performance of Services under this Agreement for six (6) years after contract termination.
For such duration after the County makes final payment of compensation due hereunder,
Contractor shall provide the County access to (and the County shall have the right to
examine, audit and copy, with or without notice) all of Contractor's books, documents,
papers and records related to the Services or this Agreement.
g. Contractor understands and acknowledges that Contractor is solely responsible for its own
reporting and accounting of all state, federal, social security, and local taxes, of every nature,
arising from Contractor's performance of this Agreement. All compensation received by the
Contractor will be reported to the lnternal Revenue Service at the end of the calendar year in
accord with the applicable IRS regulations.
Secti on 4.se. lndemnitv. and H old Harmless.
The County assumes no liability for the Contractor's actions under this Agreement. Contractor
releases and shall defend, indemnify, and hold harmless the County, its officers and employees,
agents, representatives, attorneys and/or volunteers, from and against all claims, costs, liabilities,
damages, and expenses, (including, but not limited to, reasonable attorney fees) which arise or
may arise or be alleged to arise out of or by reason of this Agreement including:
Any fault, negligence, strict liability or product liability of Contractor in connection with the
Services for this Agreement;
Any lien asserted upon any property of the County in connection with the Services for this
Agreement;
Any failure of Contractor, or of the Services, to comply with any applicable law, ordinance,
a
a
2022 County Lodging Tax Funding Agreement Page 3
LT.2O22-OL2-ROSLYN RONALD H E R ITAG E
rule, regulation, order, license, permit and other requirement, now or hereafter in effect, of
any governmental authority; or
a Any breach of or default under this Agreement by Contractor
Section 5- Comnlia nce with Public Records Law.
ln compliance with Washington's public records law, the County will retain copies of any
documents associated with this Agreement, which may be required by law unless legally
exempt from such retention, for any applicable legally required retention period.
b. ln the event a public records request is made to the County for documents created in
relation to this Agreement, should legal uncertainty arise regarding the disclosability of any
documents under federal or state public records laws, the County shall provide notice to
Contractor pursuant to Washington's public records act, chapter 42.56 RCW, to allow
Contractor to seek a court injunction.
c. The County specifically shall not be liable to Contractor for the County's release under public
records laws of any documents not protected by trademark, copyright or other law.
Section 6- I lnsurance Waiver.
With respect to performance of this Agreement and as to any claims against the County, its Additional
lnsureds, officers, agents and employees, the Contractor expressly waives its immunity under Title 51
of the Revised Code of Washington, the lndustrial lnsurance Act, for injuries to Contracto/s employees
and agrees that the obligations to indemnify, defend and hold harmless provided in this Agreement
extend to any claim brought by or on behalf of any employee of the Contractor. This waiver is
mutually negotiated by the parties to this Agreement.
Section 7. Insurance and Endorsements.
a. The County may require through a request in writing that the Contractor provide the County
with a certificate, binder, or policy of liability insurance, acceptable to the County in an
amount specified by the County.
b. Such liability insurance shall be such as will protect Contractor, its employees, agents and
representatives, from all claims, losses, harm, costs, liabilities, damages and expenses
arising out of personal injury (including death) or property damage that may result from
performance of the Services or this Agreement, whether such performance is by Contractor
or any of its employees, agents or representatives.
Should the County require such liability insurance, the Contractoragreesto provide proof of
insurance prior to commencing performance of this Agreement.
d. Copies of the County's written request and the insurance documents provided by Contractor
shall be attached to this Agreement and by this reference will be made part hereof.
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2022 County Lodging Tax Funding Agreement Page 4
LT -2022-OT2-ROSLYN RONALD H E R ITAG E
e. Where insurance is requested by the County, all liability insurance policies shall be endorsed
to include the County as an Additional lnsured and shall stipulate that the insurance
afforded by the policies shall be primary insurance, and that any insurance, self-insured
retention, deductibles, or risk retention trusts maintained or participated in by the parties
shall be excess and not contributory to any other insurance maintained by the County.
Contractor shall furnish the County a certificate of insurance with Endorsement as evidence
that the required policies are in full force and effect.
Section 8. Termination.
The County may, by written notice thereof to Contractor, terminate this Agreement as to all or any
portion of the Services not yet performed, whether or not Contractor is in breach or default. Upon
receiving such notice of termination, Contractor shall, except as otherwise directed by the County,
immediately stop performing the Services to the extent specified in the notice. ln the event the
County terminates the Contractor's Services, the Contractor is obligated and hereby agrees to
refund to the County all monies paid for Services not yet rendered by the Contractor, if any, as of
the date of the notice of termination.
Section 9.neous.
a. Contractor shall not (by contract, operation of law or otherwise) assign this Agreement or
any right or interest in this Agreement without the County's prior written consent.
b. This Agreement embodies the entire Agreement between the County and Contractor, and
supersedes any and all prior oral or written communications, proposals, conditions, promises,
representations, or understandings regarding the Services. No change, amendment or
modification of any provision of this Agreement shall be valid unless set forth in a written
amendment to the Agreement signed by both parties.
Notice for any purpose under this Agreement, except service of process, shall be given by
the Contractor to the Kittitas County Commissioners and the Kittitas County Auditor, 205 W.
5th Ave. Ste. 108, Ellensburg, WA 98926. For all purposes under this Agreement, any notice by
the County to the Contractor shall be given to the Contractor's address provided on the
signature page. Notice may be given by delivery or by depositing in the U.S. Mail, first class,
postage prepaid, certified mail, return receipt requested.
d. The section and paragraph headings of this Agreement are for reference convenience only
and are not intended to restrict, affect or be of any weight in interpreting or construing the
provisions of such sections or paragraphs.
e. This Agreement may be executed in one or more counterparts and by facsimile, each of
which will be deemed an original, but all of which together will constitute one and the same
instrument.
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LT -2O22-OL2-ROS LYN RONALD H E R ITAG E
f. Contractor warrants to the County that the individual signing on Contractor's behalf has the
requisite power and authority to enter into and to perform Contractor's obligations under
this Agreement. Contractor further warrants to the County that Contractor has made no
misrepresentation or misleading statement in connection with this Agreement, and is not in
violation of any applicable law, ordinance, or regulation the consequence of which will or
may materially affect Contractor's ability to perform its obligations under this Agreement.
g. lf any term or condition of this Agreement or the application thereof to any person(s) or
circumstances is held invalid, such invalidity shall not affect the other terms, conditions or
applications which can be given effect without the invalid term, condition or application. To
this end, the terms and conditions of this Agreement are declared severable.
h. The exclusive venue for any action brought to enforce this Agreement or any of its terms
shall be in Kittitas County, State of Washington.
The performance of this Agreement is subject to termination without liability by either party
upon the occurrence, or upon the prediction by the National Oceanic and Atmospheric
Administration, any other agency of the United States Government, or any agency of the
Government of the State of Washington of the occurrence of any circumstance beyond the
control of either party-including, without limitation, acts of God, war, acts of terrorism
within a fifty (50) mile radius of Kittitas County, government regulations, disaster,
pandemic/epidemic illness, strikes or threat of strikes (except that neither party may
terminate this Agreement for situations involving that party's own employees), civil
disorder, or curtailment of transportation facilities-to the extent that such circumstance
makes it illegal , impossible or economically impracticable for the parties to complete the
duties and mutual obligations agreed upon and imposed upon them herein. The ability to
terminate this Agreement without liability pursuant to this paragraph is conditioned upon
delivery of written notice from one party to the other within 10 days of such occurrence or
upon delivery of written notice from one party to the other within 24 hours of the receipt of
notice of the prediction of any of the above occurrences. To the extent feasible within the
constraints imposed by any event of the type described above, the parties agree that if the
triggering event is of apparently or likely transitory effect, the parties may negotiate such
amendments to the agreement that are mutually satisfactory and not otherwise contrary to
law, including but not limited to a change in the dates for completion of any portion or the
entirety of this agreement.
2022 County Lodging Tox Funding Agreement Page 6
KITTITAS COUNTY
BOARD OF COUNTY COMMISSIONERS
Laura Osiadacz, Chair
Cory Wright, Vice Chair
Brett Wachsmith, Commissioner
Date signed:
ATTEST:
Clerk of the Board
APPROVED AS TO FORM:
Deputy Prosecuting Attorney
LT.2O22-O72-ROSLYN RONALD H ERITAG E
CONTRACTOR
IPrint Name]
[Address]
[Telephone]
2022 County Lodging Tax Funding Agreement Poge 7
Evvriui t oH'
CLTAC. Application for Lodging Tax Grant Funding
Grant Application
Workshop - 2021*
Submittal lnstructions
& General
lnformation *
Did you attend ihe G.arrt Application Workshop - 2021 hosted by the Kitlilas Counly Chanrber of Corrnrerce?
,i) Yes
,) No
'i Yes,
I have reacl and rnde.stand Submitlal lnslructiors and General lnfomration lor lbe 2021 Lodging Tax Grant Funding
Process
You are strongly encouraged to compose your responses to the guestions of this form with a d$ktop text editor
and eave your work, then copy and paste the information into the fonn. You may also save a drafi by selecting the button
at the bottom of this page. When you do this you will be logged out and must log back in to continue. ln order to save a
draft you will need to provide an email address and a password. After completing the save draft, you will be redirected to
landing page containing a link to log back into the form. We suggest you save this link as a bookmark. T|e link will also be
sent to you in an email. For your convenience we have provided a word document version of the questions. Download it
here.
Organization I nformation
Name of Organization* Roslyn Ronald Cle Elum Heritage Club
Organization Address* steet Address
PO Box 916
Address Lilre 2
CitY
Cle Elum
Postal I Zip Code
98922
Organization is a: *r.) Business
9 Non-Profit
(Note: Please submit W-9 for business or IRS Designation Letier for non-profit.)
Click here to view sample documents (redacted).
State / Provirce,/ Regiolr
WA
Country
United Siales
64KBUpload Proof of
Organization Status*
Project Contact I nformation
IRS Determination Letter.pdf
,Acceptable flle formats ;ncluder JPG, PDF or TIFF
First Name*
Last Name*
Phone Number*
- ..*Email monroe_adams@comcast. net
Project or Event lnformation
Maria
Adams
206-755-3525
ProjecVEvent Name* Roslyn Ronald Cle Elum Heritage Club Annual Advertising
Service Categories
Event Dates
Start Dates*
21912022
4t13t2022
5t't4t2022
5127t2022
61812022
711612022
91312022
1011212022
ProjecUEvent
Location *
New or Ongoing
ProjecUEvent?*
Amount of Funding
Requested *
Check all calegories ihat apply to this application
rl"l Tourism promotion/marketin g
ri) Operation of a special event designed to attract tourists
.?i Operation of a tourism related facility
r. i Other L
Event Dates
Please provide any specific dates, or range of dates, on which your event or project will be held. You may add as many
dates or date ranges as necessary.
End Dates
21912022
4113t2022
511412022
5t30t2022
618t2022
711612022
91512022
1011212022
Roslyn, Ronald & Cle Elum
,-i Ongoing ProjecUEvent {More than four years in existence)
rO New ProjecUEvent (Four or fewer years in existence)
$ 15000.00
lf you selected "Ongoing ProjectiEvenf' above this amount may not exceed 1 0olo of the total expense budget of this
project.
Funding Request Max
Tourism Seasons*From the list below. lvhat seasoil lvill your proiect enhalce torlrism? Select any which apply.
9j Year-round (January - December)
L-.i Off Season (November - February)
i.-l Shoulder Season (October or March - May)
r..1 High Season {June - September}
Application Questions: Part 1
Please answer each question completely, in the order listed. Please include any supporting data within the
response narrative.
1 | ProjecUEvent Description
Please provide a description ofyour projectleveni.
l^J
Response 1:
ProjecVEvent
Description *
The Roslyn Ronald Cle Elum Heritage Club's project is to create a yearlong
advertising campaign utilizing the idea of Cultural Tourism or Heritage Tourism to link
together the cultural assets and treasures localed in Roslyn, Ronald & Cle Elum.
The National Trust for Historic Preservation defines Heritage Tourism as traveling to
experience the places, artifacts, and activities ihat autheniically represent the stories
and people of the pasi and present. Cultirral Tourism not only brings in revenue it
also raises awareness and celebrates the distinct culture of our community.
Our Mission Statement provides guidance to our project:
"To preserve and maintain the Coal Miners' Memorial and give voice to the proper
and rightful protection and preservation of our historic cemeteries." We oversee and
marntain the Roslyn Cemetery as we'l as the Coal Miners' Memorial which is
prominently located in downtown Roslyn.
"To preserve, memorialize and communicate our community's rich ethnic and
cultural history to citizens and visitors." With the influx of visitors and new community
members we have the opportuniiy to create an experience for them to learn and
participate in the unique cultural heritage of our area.
"To employ cultural activities that honor and celebrate our community's heritage." We
host several cultural events throughout the year including guest speakers that share
stories pertaining to the history of our area.
A yearlong advertising campaign will take advantage of the tourists that already
come to our area as well as expanding our reach ouiside of Kittitas County to aitraci
nrore visitors, building upon what assets and events we already have. Our video
provides more background on what we currently do and have done this past year.
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Video Link Piease preude us link to ii brlef video si]nmary ol you organizalior's evelruprojrrl. Yn[ l.lUST be present:]t thr:
Q&A rileelinq in Nove{Iber to qualily fot lundin!J.
https://dnve.google.com/file/d/1 VQqIRQImNR
alrqmUEdGwgvnEMMal OYYHlview?
usp=sharing
List of lntended Use of Funds*
Print Advertising
Television/Rad io Advertisin g
Digital Marketing/Online Advertising
Direct Mail
Print materials (Flyers/Posters/Programs/Broch u res)
Signage
Talent Fees/Speakers
Facility Rentals
Equipment Rentals
Operational Reimbursement
2l Supporting Kittitas County as a tourism destination
1. Away from their place of residence or business and staying overnight in paid accommodations;
2. To a place fifty miles or more away from their place of residence or business for the day or staying overnight:
3. or frorn another cou niry or state outside of their place of residence or business.
You must provide the evidence utilized in determining your projections.
ReSpOnSe 2.1 * U.hy would lau.ists travel lo Krtiilas Couniy lo allen.l your eventr'activit.y','facility'?
Cultural tourism helps preserve and promote the unigue cultural aspects of a place,
preventing them from being forgotten or forever lost. lt helps preserve our local
culture while allowing our communities to emphasize the unrqueness and to
differentiate it from other locations. We think this is one of the reasons people are so
attracted to Roslyn and its'funkiness.
We have the means of attracting visitors through our cultural sites and events. The
Roslyn Cemetery and Coal Miners' Memorial provide the community and visitors an
opportunity to rediscover the achievements and hard ships of our ancestors. They
provide a connection to our past. Visiting our areas' unique treasures and
participating in fun. enriching, cultural events create admiration and community
pride. We already possess all these aspects; our goal is to comnrunicate to a
broader audience. LTAC funding will assist with this goal.
2500 characler Iint;t
Response 2.2 *Descljtle llre prior success ol yoilt evenl/aclivityriaciliiy r) allraclion iourists.
Even though we scaled back our events in 2021 we were able to still attraci visitors
from outside Kittitas County. During Memorial Day weekend we held two dedication
cerenronies.
On Saturday morning we held a dedication ceremony for the ltalian Monument that
was erected in the Silvio Pellico Cemelery. ln the afternoon we dedicated the new
Kiosk structure and interactive digital kiosk computer. Both these events were
supposed to take place in 2A20 but were postponed and scaled back due to Covid.
Despite the restrictions both events were well attended and provided us with
valuable feedback via a visitors log that we had set out on Friday and Saturday.
Capturing information was one of the things we learned about after going through
this application process last year. The data we gathered from our guest book that we
had out during only two of the four days of Memorial Day weekend proved io us
what we already suspected, 57% were from out of the county and 19% were visitors
that paid for local lodging. The visitors that came the furthest were a family of I from
Richfield. Wisconsin. Another very interesting statisiic is that 37% of the visitors that
signed our guest log didn't have family members buried in the Roslyn Cemetery.
The largest cultural celebration we hold is the Croatian Picnic which is held the 3rd
Saturday in July. No need to be Croatian, many people enjoy becoming Croatian for
the day by adding an "itch" to their last name. This is a celebration of the largest
cultural group to immigrate to our area. This is a farnily friendly event that attracts
people from all over the country and even the world. This year we saw record
attendance with an estimate of 450-500 people (usually we have between 350-400).
At the entry gaie we asked people to fill out a survey that we used to draw names
and award door prizes for participation. Even though we were overwhelmed at the
entry gate and didn't capture as many people to fill out the survey as we planned,
we slill had 'll 9 completed surveys to gather data from.
2500 character linril
Application Questions: Parl 2
3l lmpact
Response 3:
Measuring Results*
Desc.rbe lrolv you witl proniole yorr evetrV.tctivtly/lacilily to attract iourisis.
We promote our business partners by including their logos in our advertising.
programs, signs, posters, flyers, and banners. These items are used prior to the
event. during the event and post event. We make sure io prirrt a "Thank You" ad
after each of our events to recognize our partners and those businesses that we
have collaborated with. At the Roslyn Cemetery we have a poster displayed year-
round that rncludes our individual donors as well as our public and corporate
partners and sponsors. We have also encouraged people to utilize those businesses
with prizes and gifts from those businesses (i.e. door prizes as a result of ihe lodging
surveys). Banners have also been hung up for our local sponsors at our events.
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Application Questions: Part 3
4l Collaboration
lfyour organization collaborates or has created partnerships with other organizations, groups, or other events,
how is this accomplished?
4.1 Collaboration*We have partnered and collaborated with over 30 businesses and organizations.
Most of these partnerships and collaborations have happened by meeting in person
with the organizer or business owner. Our group of volunteers have a broad reach
and are deeply involved with our community which allows us to establish long lastrng
relationships.
Networking also has served as a means to collaborate with organizations outside of
our county. lnvolvement with the Roslyn Cemetery has also provided us with an
opportunity to network. collaboraie and partner with several organizations located
outside of Kittitas County. Virtual meetings during Covid have provided us avenues
of meeting people from the Black Heritage Society of Washington, Newcastle
Cemetery & Historical Society. King County Historic Preservation Landmarks
Commission, Museum of History & lndustry. and the Association of King County
Historical Organizations.
We have also increased and strengthened our partnership with Central Washington
University, utilizing their students and faculty to assist us with Ground Penetrating
Radar, nrapping, and online research.
We will explore ideas on how to attract visitors during off peak times by collaborating
with other local treasures such as the Roslyn Museum. Carpenter Museum, and
Telephone Museum. Cunently, we are working on expanding our partnerships to
include lodging choices to our members and visitors. So far, the list of these padners
includes Digs Co. vacation rentals, Hotel Roslyn, Huckleberry House. lron Horse lnn
B&B. Spruce Moose lnn. and Suncadia Lodge.
2500 characler lirnii
4.2 Promoting Local
Business*
Describe how yai.r lvill proBlote lodging eslablishnenls. restaurarls. asd business localed in Kiltitas CouIty
We promote our business partners by including iheir logos in our advertising,
programs, signs, posters. flyers, and banners. These items are used prior to the
event, during the event and posl event. We make sure to print a "Thank You" ad
after each of our events to recognize our partners and those businesses that we
have collaborated with.
At the Roslyn Cemetery we have a poster displayed year-round that rncludes our
individual donors as well as our public and corporate partners and sponsors. We
have also encouraged people to utilize those businesses wiih prizes and gifts from
those businesses (i.e. door prizes as a result ofthe lodging surveys). Banners have
also been hung up for our local sponsors at our events.
24100 char:rcter lirnil
4.3 Host Hotel*ls lhere a hosi holel for yorrr evelt or grant proled ? lf yes. list lhe hoiel.
.No
. Yes. We have partnered *itf, ""u"rit businesses to provide lodging
choices for our meetings and events throughout 2022; Digs Co. i
Vacation Rentals (Roslyn, Cle Elum, Ronald), Hotel Roslyn
(Roslyn), Huckleberry House (Roslyn), lron Horse lnn B&B (South r
Cle Elum), Spruce Moose lnn (Roslyn), and Suncadia Lodge.
5l Future Plans
Please explain what plans exist to allow this project to become self-sustaining. lnclude any plans for ticket sales,
event sponsors, and other cost-recovery models.
Future Plans*We have been successful in securing funding from businesses willing to support our
projects, particularly our large events and capital pro.jects. Through data and
matrices, we will be able to gauge and monitor our success in attracting visitors from
outside of Kiititas County. Using this data we will approach our partners and other
businesses and organizations and ask for their financial suppofi in regards to
advertising and outreach.
The Croatian Picnic funds our other free events which are open to the public
including the King Coal Ceremony. events at the Roslyn Cemetery, and guest
speakers. Our events that include dinner, dancing and music are self-sustaining and
contribute to our free events. Funds from our events also help to support our roie of
maintaining the Roslyn Cemetery and Coal Miners' Memorial.
2500 drar,lcler linlit
Application Questions'. Parl 4
6l Additional lnformation
Provide any additional information which will assist the Lodging Tax Advisory Committee in evaluating your
project and its benefit to tourism.
COVID-19 lnformation lf'lou ha(i a plannecl e./enl in 2020 or 202 l. whelher lhey were able ta take place or not. ill€ase describe rny
successes and challenges you experienced.
Ail our events planned in 202A were canceled . ln 2O21 we scaled back our events
and focused on those that are held outdoors. The two dedication ceremonies that
were held Memorial Day weekend in the Roslyn Cemetery were able to be held
because they were outside. We had planned a weekend filled with other events
including a large indoor gathering to include dinner, music and dancing but scaled
back due to Covid. The same held true for our events typically held as part of
Roslyn's Coal Miner's Festival during Labor Day weekend. Only the outdoor King
Coal Ceremony was held, forgoing the dinner, music, and dancing event that
typically occurs that weekend.
We were also able to safely hold our Croatian Picnic event this year since it is held
outdoors. For that event we increased the boundaries so people could have more
room to spread out. The Liquor Control Board held our application until about 2
weeks before the event as iheir employees were working virtually. The process was
also held up since they would only check their mail a couple times a week. We
applied for the Liquor Control Board's Outdoor All Ages event permit to increase the
physical boundaries to allow for social disiancing. Since the LCB employees were
working virtually from their homes this held up the permitting process. Because it
was a state agency. they were holding all applications and not reviewing or
processing them until the beginning of July. That was very frustrating and stressful.
2500 character lirril
Additional lnformation We received $l,366.87 in LTAC funding in 2021 for our Dedication Ceremony in the
Roslyn Cemetery held during Memorial Day weekend. Creating a yearlong
campaign and outreach program is a new project. We are using our cultural assets
and events as a foundation to build upon and create a larger outreach.
Using data from our two largest events in 2021 we are able to provide realistic
numbers and projections. We have combined the daia for both the Memorial Day
Dedication Ceremonies at lhe Roslyn Cemetery and the Croatian Picnic. These are
the only two events that we collected data for. ln the future we will do a better job of
capturing pertinent information for all our meeiings and events.
2500 ch6racter linrit
Suppofting Documgnts You may upload any supporting docunrents s(ch as graphs. intages. diagra8rs, markeiing materjals. etc.
LTAC Event Attendance Projections.pdf 40.29K8
You are allowed to sqbtnil up to 3 sinqle page iUS i-etter) docuntents in JPG. PDF or llFF format
7l Previous Lodging Tax Grant lnformation
Previous Years
Awarded Lodging Tax
Grants *
Overall Attendnace
Past Actual *
0
Past Actual*
0
Number of people travelling more than 50 miles for your event?
PastActual* Projected*
0 383
Number of people traveling from outside WA State for your event?
Flas your event received Lodgjtrg Tax isnds in previors years?
., No, this event/project has not previously received Lodging Tax Funding
; Yes, 1 year previous
.) Yes, 2 years previous
' Yes. 3 or more years previous
Projected *
1,340
Projected *
50
The number of overnight guests who stay in paid accommodations in Kittitas County
for your event
PastActual* Projected*
0 252
Number of paid lodging room nights resulting from you eventlactivitylfacility?
PastActual* Projected*
0 181
Prior Year Paid
Overnight Stay Data
Past Methodology*
Projected
Methodology*
Methodology
Narrative *
lr addition to fjeld above you nray upload lhe evidence io supporl the prior years roomlnighi information.
You may upload up lo three sir)gle pages (US Lelter). of information. lf yoLr a single nrulti-page docunteut, only the
lirst three pages will be conside.ed. The follolving foflIats. lvill be accepiedr JPG. pDF or TIFF
l/Vhai nretbodology did you use to calculate the 20 1 9 achtal rumbers?
t-i Direct Count (preferred)
rli lndirect Count
I Representative Survey
d lnformal Survey (preferred)
tl Structured Estimate
, Other
!.rral rnethodology will you use lo calculate lhe upcoming nLlmbers?
'tj Direct Count (preferred)
' i lndirect Count
i Representative Survey
,j lnformal Survey (preferred)
i ; Structured Estimate
Other
Please explais.
lhe numbers above are based on compiling our data from our activities during20Zl
(so far). They are combining data that we have and also using estimates. A chart
has been provided to illustrate our projections.
The Roslyn Cemetery is our largest draw throughout the year. We are adding both a
digital guest book on our digital kiosk as well as a physical guest book for people to
fill out when visiiing the cemetery. These will assist us in capturing a more accurate
account of lhe number of visiiors and where they travel from- We will also ask if they
are staying in local paid lodging.
At our events such as the Croatian Picnic we will continue to offer surveys using
door prizes to entice people to fill them out. We will also improve our data by coming
up with a better way to do a direct count of attendees.
We have sign in sheets to track visitors ai our meetings where guest speakers are
presenting.
2500 character linit
Application Questions: Part 5
8l Funding
Does your organization have, or have you applied for, grant funding from other sources? lf not, why not? lf yes, please list
the funding you have for the project, including any volunteer and in-kind sources in Question 9l Project Budget
Overview.
Funding sources and amounis which have noi yet been secured will be listed separaiely, in the field(s) directly below.
Finally, what changes would occur if the project couldn't be funded?
Does your organization have, or have you applied for fuuding frost olher soutces?
a I Yes iai No
Other Funding*
Explanation *
Funding Shortfalls *
Matching Funds
Percentage
Verification of ln-kind
Contributions
Budget Year
Edit if necessary 2019
Past Actual 3
LTAC Grant Funding $ 0.00
All Other Revenues
Account Name PastActual 3
lf rol. why not?
We have nol applied for grant funding for this project. ln the past we have received
funding for advertising from the Roslyn Downtown Association, NKC Tribune
Matching Ad Sponsorship Program, and local businesses. We will corrtinue to
request suppod from these funding sources and explore additional sources.
We are fortunate to have broad support from various groups in the community. Our
volunteer hours shown only irrclude hours for our events in 2O21. They do not
include the thousands of volunteer hours spent in the Roslyn Cemetery each year
maintaining and improving the grounds as well as working on the various projects
throughout the 27 different cemeteries. The hours spent maintaining the Coal
Miners' Memorial are also not included.
?500 rharacler lintit
Virtal changes laill lle trtade ii lUtrrlinq for yoitr reqLresl is noi available or recomrn--itdecj?
lf we don't receive LTAC funding for our yearlong advertising project we will scale
back our plans. Advertising of our large-scale events will continue. as will advertising
our guest speakers but expandrng our reach outside the County will be limited.
2500 .Jraracter lirnil.
66"67
l his fir:l11 urll ::r.rto iill wiih lhe c{rrecl percenlaqe based cn your inpul io budgel seclion below.
9l Project Budget Overview
Please complete budget for this project/proposal. lf your agency operates independently of this project application it may
not be necessary to submit the entire agency budget. You must submit a budget which specifically pertains to the
project/event for which you are requesting funding and adheres to the basic budget format shown below.
The budget must include anticipated revenues. expenditures, and any potential profit or loss. For prolects/events which are
ongoing for nrore than one (1 ) year, please also submit actuals from the previous three (3) years of operations (need not
be consecutive) for the project/proposal if applicable.
For any claimed in-kind contributions valued at $500 or more and related to marketing/advertising, you must
submit verifying documentation which assures the contribution will be provided. For instance, if you are claiming in-
kind contributions in the form of advertising match, a binding contract itemizing the nratching value and obligating each
party must be provided.
ATTENTION: ln an effort to allow an adequate level of flexibility for all applicants, not all fields in the budget portion are
required to be filled before this form is submitted. Providing all applicable data is your responsibility, failure to do so
will potentially jeopardize your application's chance for review.
For any claimed in-ki']d corlril)uiiorls vaiued ilt $500 o. rnore and relaterl io narkeliB0t:clveriising. you ttllst subrntl
verifyiBg docurlentilliqn vr'hich assures the cosllbulton lvill be provjdeci.
2020 2021 2022
Revenues From Consolidated Lodging Tax Grant
Past Actual 2
$ 0.00
Past Actual 1
$ 0.00
Projected
$ 15,000.00
Past Actual 2 Past Actual 1 Projected
Croatian Picnic
Profits
$ 0.00 $ 0.00
Memorial Day
Weekend Event
Profits
$ 0.00 $ 0.00
Labor Day Weekend $ 0.00
event profits
$ 0.00
ln-Kind Contributions (except volunteerism)
Account Name Past Actual 3
$ 0.00
Past Actual 3
$ o.oo
$ 0.00
$ 0.00
Past Actual 2
$ 0.00
$ 0.00
$ 0.00
$ 0.00
Past Actual 1
$ 0.00
Past Actual 1
$ 0.00
$ 0.00
$ 0.00
$ 3000.00
$ 500.00
$ 500.00
Projected
$ 2000.00
$ 2000.00
$ 2000.00
Projected
1,021
Projected
$ 49054.76
Projected
$ 5000.00
$ 1000.00
$ 1000.00
$ 1500.00
$ 2000.00
$ 2000.00
$ 4000.00
, NKC Tribune
Matching Funds
Roslyn Downtown
Association
Matching Funds
$ 0.00 $ 0.00
Other $0.00 $0.00
Contributions of Volunteer Time
Past Actual 3 Past Actual 2
Number of Hours
Past Actual 2
$ 0.00
$ 0.00
$ 0.00
Past Actual I
Past Actual 1
$ 0.00
Evidence of Volunteer
Contributions *
Calculated Value of
Projected Volunteer
Time
Past Actual 3
Revenue Totals $ 0.00
Please ilpload a single file lvhich olfers evidelce in supporl af the p.ojected volunteer hours.
Volunteer Hours Estimated.pdf 42.94K8
$ 24.054.76
Expenses
Account Name
Print Advertising
Television/Radio
Advertising
Digital
Marketing/Online
Advertising
Direct Mail
Printed materials
Signage
Talent
Fees/Speakers
Past Actual 2
$ o.oo
$ 0.00
$ 0.00
$ 0.00
$ 0.00
$ 0.00
$ 0.00
$ 0.00
$ 0.00
$ 0.00
$ 0.00
$ 0.00
$ 0.00
$ o.oo
$ 0.00
Facility Rentals $ 0.00
Equipment Rentals $ 0.00
Operational $ 0.00
expenses
Past Actual 3
Expense Totals $ 0.00
Profit & Loss
Past Actual 3
$ 0.00
Application Certification
$ 0.00
$ 0.00
$ 0.00
Past Actual 2
$ 0.00
Past Actual 2
$ 0.00
$ o.oo
$ 0.00
$ 0.00
PastActual 1
$ 0.00
Past Actual 1
$ 0.00
$ 2000.00
$ 2000.00
$ 1500.00
Projected
$ 22000.00
Projected
$ 27054.76
The applicant here cerlifies and affirms: 1. That it does not now, nor will it during the performance of any contract arising
from this application, unlawfully discriminate against any employee, applicant for employment, client, customer, or other
person who might benefit from said contract, by reason of age, race, color, ethnicity, sex, religion, military status. sexual
orientation, creed. place of birth, or disability; 2. That it will abide by all relevant local, state and federal laws and
regulations and; 3. That it has read the information contarned in the lnstructions on pages 1 andZ and understands and
will comply with all provisions thereof.
Certified by:Sign
Name*Maria Adams
Applicant's Title* President
Dbpartment of the Trcasury
lnternal Revenue Serylce
Tax Exempt qnd Government Entities
PO Box 2508
Cinciirnati, OH 45201
ROSLYN RONALD CLE ELUM HERITAGE CLUB
P O BOX 916
CLB ELUM WA9S922
Datal
Employer lD number:
9{-1894087
Perton to contact / lD number;
Banjamin L Davls
lDs 0203048
Contact telephone nsmben
AtJ0 T4 2018
Form 990,9S0-EZ/990+{ rcqulnd:
Yes
Deat Applicant:
In your letter dated April 5, 2018, you requested realasslficstion of foundation status as a public charity,
Our records indioate you are olassified as a privato foundation, You olaim you're erroneously classified as aprivate foundation and are requesting coneotion of the emor,
Based on the infotmation you providd we determined you meet the requiroments'for olassification as a public
oharity described in IRC Seotions 509(a[1) and 170(b)(lXA)(vi) and updated our records
Beoause youf tax-sxempt status wasn't und€r consideration, you continue to bs c.lassified as an organization
exempt from federal income tax under IRC Section 501(o)(3).
This lefier eould help resolve questions on your foundation st4tus, Keep it for your records.
Sincerely,
Fr?fu *, r*+m
Stephen A. Martin
Director, Exornpt Organizations
RulingB and Agreemonts
Letter 4425 (Rev. l-20{ 0}
Calalog Numbcr 52256!ry
Date I
ROSIJYiI RONAI'D CIIE EIrIJII HERITAGE
CL['B
FO EOX 916
CLE EI{UII{, llA 98922-0000
INTERNAIJ RBVENI'E SERVICE
P. O. BOX 2s08
crNcrNNATr. oH {5201
DEPARTTT'ET{'I OF T1IE TRE,AST,RY
Erployer Idenuif,ication Number:
9l - 1694 08?
DLt{I
26053sr5005386
ContacC Pergon:
cusror{ER srRvIcE ID{ 31954
Conbact Telephone Nunbart
(8771 829-5500
Accounbing Period Ending:
Decefirb€r 31
Form 990-PF Required:
Yes
Effeetlve llaEe of Exemptlon:
I'lay l5, 2015
Addendum Applies:
NO
rtllAY 0 5 ?016
Dear Applicant,:
we?re pleased to tell you we determined yourre exempE fronr f,ederal lneone ta:c
under InteEral Revenue Code (IRC) sect,ion 501(c) (3). oonors can deduct
conbributiona Chey nake to you under IRC Section 170. Yourre also gualtfied to
receive tax deduetible beguests. deviEes, tra.nsfersr or gifte under Seccion
20551 2105 ' ar 2522. This letcer could help resolve questions on your exeq)t.
Btatus. Please keep it lor your recordc.
Organizat,iors €xerq)U under IRC Seetiou 501(c) (3) are further classified as
aither pubHc charitiee or private foundatl"ono. t{e detemined you'rE a privaee
foundaEion wlthin the meaning of Secbion 509{a).
Based on the informauion you subrniEccd on your applicatioDr we approved your
rcquest for retroactive reinetatemenb under gection 4 of Ravenue Procedurc
2014-11. Your effect,lve date of exerrtrltion, as lisfed ab ehe top of thig letEer,
ie retroaqtive to your date of, revocation.
Yourre regrired to file Foil 990-PF, Return of private Foundatlon or
Secblon t947(al (11 Truet TreaEed as Private F'oundation, annually, whecher or
not you have rncorne or actlvlty durlng the year. xf you dqn't flre a regulred
return or nogice for ihrec coneecut,ive years, your exempt, statuE will be
automat icalLy revoked.
If r$e indicated at Lbe top of thls lebter Bhat an addendum applles, the
enclosed addendurn is an integral part of Ehis letter,
For inporcant infornablon about your r66ponsibllities as a Eax*exempu
organization, go to www.Jrs,gov/charities. Enter t,l22X-PFl' in t,he search barto view Publieation 4221-PF, Compliarrce Guide for SOltc) (3) prdvaie
FoundatLong, whieh desorlbes your recordkeeping, reSrortlng, and dlsclosure
requirements.
IJetter 5437
-t-
ROSIJYI.I RONRID CLE Elttltl IIERITAOE
$incerely.frw
rTeffrey I. Cooper
DLrector, Exempb Organizat,ions
Rulings and Agreen€nts
Letter 5{37
Croatian Picnic Volunteer Hours
# of volunteers
Set up !2
Precook 9
Planning 5
Event Shift I 22
Event Shift 2 17
Event Shift 3 74
Total Actual
18
36
200 estimated
55
34
28
371 Total Croatian Picnic Volunteer Hours
1021 Total Projected Hourc
S of hours
1.5
4
10
2.5
2
2
Memorial Day Event
Labor Day Event
Meetings (4)5
300
300
50
OveEll
Att€ndees Projected
l2o2Ll
293 400
450 500
75 200
50 60
25 60
50 60
50 50
993 134{t
# P€ople 50
Miles % Projected
s
Event
Memorial Day Weekend events
Croatian Picnlc
King Coal (Labor Day Weekend events)
Meeting w/guest speaker (based on April meeting)
Meeting w/guest speaker (lune meeting)
Meeting w/guest speaker (estimated)
Meeting w/guest speaker (estimated)
Totals & % Av€rages
* Lodging nights assumed up to 4 ih a room (didn't ask this question)
Actual numbers are in bold, other numbers are estimates
Outslde % Ptojected Overnitht % Project€d
Guests
todglnt
nlghts *Proiected
90
55
20
4
4
4
4
181
44
27
8
2
2
2
2
a7
80
100
40
I
8
8
I
252
54 t2%
70 L3%
7 204
74%
24%
24%
t26 a%
12
40
20
2
2
2
2
45
8S%
36 a%
23%
7 2'/6
7 404
72%
t2%
50 3%
225
185
70
10
10
10
10
520
168 57%
167 37%
26 35%
6 120/6
4 L60
6 72%
6 72%
3Al 26%
Exhibit "8"
Guidelines and Requirements for
Expenditure Reimbursements from Lodging Tax
Section 1. Brandins
Contractors who have been approved to utilize grant awards for advertising expenditures must
incorporate Kittitas County and the appropriate City of Cle Elum, Ellensburg, or Roslyn tourism
information as follows:
A. Websites and Social Media Sites must include the County's and appropriate City's tourism
website logo or URL with an operational link to the site(s). The URL landing page must use the
correct logos and have a link to centralwashingtonoutdoor.com. Contractors must either keep
the landing page active until time of reimbursement or use a screen capture for full
reimbursement. (lf you are using a live logo as the linkto CWO, please ensure the hyperlink is
shown in the screen capture). The logo must be displayed on the contractor's home page, it
must be sized no smaller than% inch in height and must be surrounded by appropriate white
space to allow easy recognition and legibility. Contractors shall not change the logo(s) in color or
appearance.
B. Print Advertising and Online Display Advertising of all types (including but not limited to
newspaper, periodicals, flyers, posters, billboards, direct mail, e-newsletters, third-party
websites, streaming displays, social media etc.) must include the County's and appropriate
City's tourism website logo (or URL with a one-click away operational hyperlink). The URL
landing page must use the correct logos and have a link to centralwashingtonoutdoor.com.
Contractors must either keep the landing page active until time of reimbursement or use a
screen capture for full reimbursement. (lf you are using a live logo as the link to CWO, please
ensure the hyperlink is shown in the screen capture). The logo must be sized no smaller than%
inch in height and must be surrounded by appropriate white space to allow easy recognition and
legibility. Contractors shall not change the logo(s) in color or appearance.
C. Video rtisins of all types (including but not limited to television, online, electronic kiosks,
motion billboards, etc.) must include the County's and appropriate City's tourism website logo.
The fogo must be sized no smaller than% inch in height, and must be surrounded by appropriate
white space to allow easy recognition and legibility. Contractors shall not change the logo(s) in
color or appearance.
All logos and website information may be obtained by contacting the Director of Tourism, Kittitas
County Chamber of Commerce.
Section 2. Advertising Reimbursements
Contractors seeking reimbursement from Lodging Tax Funds for advertising expenditures must adhere
to the following guidelines and requirements for each type of advertising media utilized.
A. Print Advertising:
L Print advertising placed with any media provider which operates exclusively outside of
Kittitas County may be reimbursed atIOO% of the cost, including any production costs. To
operate exclusively outside of Kittitas County, the provider must not be physically located in
the County and/or not distribute any media within the County.
2. Print advertising placed with any media provider which operates inside Kittitas County may
be reimbursed as follows:
a. For date-specific events, advertising the day of the event and up to 10 days prior to
the event may be reimbursed attOO% of the cost, including any production costs.
b. For seasonal or year-round events, or for date-specific events outside of the time-
frame in Section 2 A, (2)(a)above, advertising reimbursement requests must include a
statement from the media provider specifying the percentage distribution to areas
outside of Kittitas County. Reimbursements will be allowed for the amount distributed
outside of Kittitas County, including any production costs.
B. Televisio Advertisine:
L. Television advertising placed with any media provider outside the Yakima/Kittitas DMA will
be reimbursed at 100% of the cost, including any production cost.
2. Television advertising placed with any media provider inside the Yakima /Kittitas DMA will
be reimbursed as follows:
a. For date-specific events, advertising the day of the event and up to 7 days prior to
the event may be reimbursed atLOO% of the cost, including any production costs.
b. For seasonal or year-round events, or for date-specific events outside of the time-
frame in Section 2 8,2(al above, advertising may be reimbursed at the rate of 70% of
the total cost, including any production costs.
C. Online Advertising:
t. Online advertising and promotion may be reimbursed at 100% of the cost, including any
production cost.
2. Streamed media (radio, television, other) requests for reimbursement must include a
statement from the media provider specifying the percentage of recipients which are
outside of Kittitas County. Reimbursements will be allowed for the percentage distributed
outside of Kittitas County, including any production costs.
D. Direct Mail:
L. Direct mail advertising may be reimbursed at 100% of the cost, including any production
cost, for each item mailed or shipped to a destination outside of Kittitas County. ln order to
receive reimbursement, a list of the addresses and a signed statement from the contractor
that the list is accurate, or other proof of delivery, must be provided along with other
req uired documentation.
E. Flvers/Posters:
L Flyers or posters which are placed outside of Kittitas County may be reimbursed at 100% of
the cost, including any production cost. ln order to receive reimbursement, a list of the
locations where flyers or posters were posted outside of Kittitas County, a signed statement
from the contractor that the list is accurate and a copy of the poster/flyer must be provided
along with other required documentation.
2. Banners which are placed inside of Kittitas County may be reimbursed at IOO% of the cost,
including any production costs. ln order to receive reimbursement, the banner cannot list a
specified date or location. Request can only be made one time.
3. Signage (site layout use only) which are placed inside of the venue/facility of the event may
be reimbursed at 100% of the cost, including any production costs. ln order to receive
reimbursement, the signage cannot list specified date or location. Request can only be
made one time. (i.e. ADA Parking/Parking, Loading Zone, Evacuation Route, Bathrooms, and
Stage locations)
F. Radio Advertisine:
L. Radio advertising placed with any media provider located outside of Kittitas County may be
reimbursed atlOO% of the cost, including any production cost.
2. Radio advertising placed with any media provider located inside of Kittitas County may be
reimbursed as follows:
a. For date-specific events, advertising the day of the event and up to 7 days prior to
the event may be reimbursed atI0Oo/o of the cost, including any production cost.
b. For seasonal or year-round events, or for date-specific events outside of the time-
frame in Section 2 F,2(al above, advertising may be reimbursed at the rate of 30% of
the total cost, including any production costs.
G. Ooeration imbursement:
L. Operation costs may be reimbursedTOO% of the paid invoice cost. ln orderto receive
reimbursement operations invoice must an approved cost from the Consolidated Lodging
Tax committee members list. lnvoice provided must include notation of payment with proof
of payment.
2. Mileage reimbursements that are outside of 50 miles of Kittitas County may be reimbursed
attOO% of cost. ln order to receive reimbursement, a signed statement from the receiver
along with other required documentation. Mileage reimbursement subject to IRS mileage
reimbursement rates which may change annually.
3. ltems not eligible for reimbursement:
a. Salaries of employees
b. Capitol purchases- any item with 3+ years life and over 55,000.c. Licenses, permits, insurance, or credit card fees