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2022 LODGI NG TAX SERVICES AGREEMENT
BETWEEN KITTITAS COUNTY AND WEBB EVENTS LLC
This Contract, effective January t, 2022, is made and entered into by and between -
KITTITAS COUNTY ("County"), a subdivision of the State of Washington, and WEBB EVENTS LLC
( "Co ntracto r" l, for lhe 2022 Cowboy Cross ( "Eve nt" ).
WHEREAS, the purpose of this Agreement is to provide for activities and expenditures
designed to increase tourism,
NOW THEREFORE, in consideration of the terms and conditions contained herein, or
attached and incorporated and made a part hereof, the County and the Contractor mutually agree
as follows:
Section 1. Scope of Work.
a. Contractor shall provide the services and staff described in its Application for Lodging Tax
Funds submitted to the Lodging Tax Advisory Committee, attached hereto as Exhibit "A"
which is attached hereto and incorporated herein by this reference.
b. Except as otherwise specifically provided in this Agreement, Contractor shall furnish the
following as required to perform the services, described in Paragraph (a) above, in
accordance with this Agreement: Personnel, labor and supervision; technical, professional
and other services. All such services, property and other items furnished or required to be
furnished, together with all other obligations performed, or required to be performed, by
Contractor under this Agreement are collectively referred to herein as "Services."
c. Contractor shall commence, perform, and complete such Services in accordance with
Exhibit "8" which is attached hereto and incorporated herein by this reference.
Section 2. Payment.
a. As full compensation for satisfactory performance of the Contractor's Services, the County
agrees to pay Contractor the sum of twenty five thousand two hundred fifty dollars
(S25,250.00) (Kittitas Co. lodging tax funding).
b. Additional payment terms: The County will make payment to the Contractor only on a
reimbursement basis, as receipts/invoices for any items including marketing and/or
advertising are submitted to the County, not to exceed the sum of twenty five thousand two
hundred fifty dollars (525,250.00) (Kittitas Co. lodging tax funding).
c. Services/Expenses that are reimbursed must be dated during the current year and final date
to submit reimbursements requests is January 15,2023 after this date funds lapse.
d. Requests for reimbursements must be submitted to:
Kittitas County Auditor
Attn: Auditor's Accounting
205 West 5th Ave - Suite L05
Ellensburg, WA 98926
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auditorsaccounting@co.kittitas.wa.us
Reporting requirements of your events will be required on prescribed forms from the
County Auditor.
f. Contractor is eligible to claim reimbursement for the following items and amounts only:
r Online marketing
r Advertising
o Website updates
o Social media development
o Print ads
r Design costs
o Facebook ads
g. Contractor is not eligible to claim reimbursement for any items not listed in Section 2 (f) and
is further expressly denied funding for the following items as requested in the application as
defined in Section 1(a): N/A
h. Contractors requesting reimbursement for event-specific expenses shall submit all claims as
no more than two reimbursement requests with supporting documentation.
Contractors must complete the Lodging Tax Reimbursement online training course provided
by the County Auditor's office prior to filing reimbursement claim. Requests for
reimbursement will not be accepted by the County Auditor prior to the training being
completed. The training may be found online at the Kittitas County Auditor's website at the
fol lowi ng add ress: http ://www.co. kittitas.wa. us/a ud ito r/defa u lt.aspx
Section 3. Performance bv Contractor.
a. Contractor shall not (by contract, operation of law or otherwise) delegate or subcontract
performance of any Services to any other person or entity without the prior written consent
of the County. Any such delegation or subcontracting without the County's prior written
consent shall be voidable at the County's option.
b. Contractor shall at all times be an independent contractor and not an agent or representa-
tive of the County with regard to performing the Services. Contractor shall not represent
that it is, or hold itself out as, an agent or representative of the County. ln no event shall
Contractor be authorized to enter into any Agreement or undertaking for or on behalf of the
County. lt is understood that the Contractor and the Contractor's staff and employees are
not employees of the County and are not, therefore, entitled to any benefits provided
employees of the County.
Contractor shall comply with all applicable laws, ordinances, rules, regulations, orders,
licenses, permits, and other requirements, now or hereafter in effect, of any governmental
authority (including, but not limited to, such requirements as may be imposed upon the
County and applicable to Services). Contractor shall furnish such documents as may be
required to effect or evidence such compliance. All laws, ordinances, rules, and orders
c
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required to be incorporated into agreements of this character are incorporated into this
Agreement by this reference. Contractor agrees to obtain all required licenses and permits,
and further agrees to keep them in full force and effect during the term of this Agreement.
d. The County and the Contractor agree that in fulfilling the terms and conditions of this
Agreement neither shall discriminate on the basis of race, creed, color, national origin, age,
sex, marital status, or the presence of a physical, sensory, or mental handicap.
e. The Services shall at all times be subject to inspection by and approval of the County, but
the County's making (or failure or delay in making) such inspection or approval shall not
relieve Contractor of its responsibility to perform the Services in accord with this
Agreement, notwithstanding the County's knowledge of defective or non-complying
performance, or the substantiality or ease of discovering the same. Contractor shall provide
the County with sufficient, safe, and proper facilities and equipment for such inspection and
free access to such facilities.
f. This contract is subject to review by any Federal or State auditor. Contractor shall promptly
furnish the County or its designee, or such Federal or State auditor with such information
related to the Services as may be requested by the applicable governmental entity.
Contractor shall preserve and maintain all financial records and records relating to
performance of Services under this Agreement for six (6) years after contract termination.
For such duration after the County makes final payment of compensation due hereunder,
Contractor shall provide the County access to (and the County shall have the right to
examine, audit and copy, with or without notice) all of Contractor's books, documents,
papers and records related to the Services or this Agreement.
g. Contractor understands and acknowledges that Contractor is solely responsible for its own
reporting and accounting of all state, federal, social security, and local taxes, of every nature,
arising from Contractor's performance of this Agreement. All compensation received by the
Contractor will be reported to the lnternal Revenue Service at the end of the calendar year in
accord with the applicable IRS regulations.
Section 4. Release. Indemnitv, and Hold Harmless.
The County assumes no liability for the Contractor's actions under this Agreement. Contractor
releases and shall defend, indemnify, and hold harmless the County, its officers and employees,
agents, representatives, attorneys and/or volunteers, from and against all claims, costs, liabilities,
damages, and expenses, (including, but not limited to, reasonable attorney fees) which arise or
may arise or be alleged to arise out of or by reason of this Agreement including:
Any fault, negligence, strict liability or product liability of Contractor in connection with the
Services for this Agreement;
Any lien asserted upon any property of the County in connection with the Services for this
Agreement;
Any failure of Contractor, or of the Services, to comply with any applicable law, ordinance,
rule, regulation, order, license, permit and other requirement, now or hereafter in effect, of
any governmental authority; or
a
a
a
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a Any breach of or default under this Agreement by Contractor
Section 5. Comoliance Public Records Law.
a ln compliance with Washington's public records law, the County will retain copies of any
documents associated with this Agreement, which may be required by law unless legally
exempt from such retention, for any applicable legally required retention period.
b. ln the event a public records request is made to the County for documents created in
relation to this Agreement, should legal uncertainty arise regarding the disclosability of any
documents under federal or state public records laws, the County shall provide notice to
Contractor pursuant to Washington's public records act, chapter 42.56 RCW, to allow
Contractor to seek a court injunction.
c. The County specifically shall not be liable to Contractor for the County's release under public
records laws of any documents not protected by trademark, copyright or other law.
Section 6. lndustrial Insurance Waiver.
With respect to performance of this Agreement and as to any claims against the County, its Additional
lnsureds, officers, agents and employees, the Contractor expressly waives its immunity under Title 51
of the Revised Code of Washington, the lndustrial lnsurance Act, for injuries to Contractor's employees
and agrees that the obligations to indemnifiT, defend and hold harmless provided in this Agreement
extend to any claim brought by or on behalf of any employee of the Contractor. This waiver is
mutually negotiated by the parties to this Agreement.
Section 7. lnsurance and Endorsements.
a. The County may require through a request in writing that the Contractor provide the County
with a certificate, binder, or policy of liability insurance, acceptable to the County in an
amount specified by the County.
b. Such liability insurance shall be such as will protect Contractor, its employees, agents and
representatives, from all claims, losses, harm, costs, liabilities, damages and expenses
arising out of personal injury (including death) or property damage that may result from
performance of the Services or this Agreement, whether such performance is by Contractor
or any of its employees, agents or representatives.
c. Should the County require such liability insurance, the Contractor agrees to provide proof of
insurance prior to commencing performance of this Agreement.
d. Copies of the County's written request and the insurance documents provided by Contractor
shall be attached to this Agreement and by this reference will be made part hereof.
Where insurance is requested by the County, all liability insurance policies shall be endorsed
to include the County as an Additional lnsured and shall stipulate that the insurance
e
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afforded by the policies shall be primary insurance, and that any insurance, self-insured
retention, deductibles, or risk retention trusts maintained or participated in by the Parties
shall be excess and not contributory to any other insurance maintained by the County.
Contractor shall furnish the County a certificate of insurance with Endorsement as evidence
that the required policies are in full force and effect.
Section 8-Termination.
The County may, by written notice thereof to Contractor, terminate this Agreement as to all or any
portion of the Services not yet performed, whether or not Contractor is in breach or default. Upon
receiving such notice of termination, Contractor shall, except as otherwise directed by the County,
immediately stop performing the Services to the extent specified in the notice. ln the event the
County terminates the Contracto/s Services, the Contractor is obligated and hereby agrees to
refund to the County all monies paid for Services not yet rendered by the Contractor, if any, as of
the date of the notice of termination.
Section 9. Miscellaneous.
a. Contractor shall not (by contract, operation of law or otherwise) assign this Agreement or
any right or interest in this Agreement without the County's prior written consent.
b. This Agreement embodies the entire Agreement between the County and Contractor, and
supersedes any and all prior oral or written communications, proposals, conditions, promises,
representations, or understandings regarding the Services. No change, amendment or
modification of any provision of this Agreement shall be valid unless set forth in a written
amendment to the Agreement signed by both parties.
c. Notice for any purpose under this Agreement, except service of process, shall be given by
the Contractor to the Kittitas County Commissioners and the Kittitas County Auditor, 205 W.
5th Ave. Ste. 108, Ellensburg, WA 98926. For all purposes under this Agreement, any notice by
the County to the Contractor shall be given to the Contractor's address provided on the
signature page. Notice may be given by delivery or by depositing in the U.S. Mail, first class,
postage prepaid, certified mail, return receipt requested.
d. The section and paragraph headings of this Agreement are for reference convenience only
and are not intended to restrict, affect or be of any weight in interpreting or construing the
provisions of such sections or paragraphs.
e. This Agreement may be executed in one or more counterparts and by facsimile, each of
which will be deemed an original, but all of which together will constitute one and the same
instrument.
f. Contractor warrants to the County that the individual signing on Contractor's behalf has the
requisite power and authority to enter into and to perform Contractor's obligations under
this Agreement. Contractor further warrants to the County that Contractor has made no
misrepresentation or misleading statement in connection with this Agreement, and is not in
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violation of any applicable law, ordinance, or regulation the consequence of which will or
may materially affect Contractor's ability to perform its obligations under this Agreement.
g. lf any term or condition of this Agreement or the application thereof to any person(s) or
circumstances is held invalid, such invalidity shall not affect the other terms, conditions or
applications which can be given effect without the invalid term, condition or application. To
this end, the terms and conditions of this Agreement are declared severable.
h. The exclusive venue for any action brought to enforce this Agreement or any of its terms
shall be in Kittitas County, State of Washington.
i. The performance of this Agreement is subject to termination without liability by either party
upon the occurrence, or upon the prediction by the National Oceanic and Atmospheric
Administration, any other agency of the United States Government, or any agency of the
Government of the State of Washington of the occurrence of any circumstance beyond the
control of either party-including, without limitation, acts of God, war, acts of terrorism
within a fifty (50) mile radius of Kittitas County, government regulations, disaster,
pandemic/epidemic illness, strikes or threat of strikes (except that neither party may
terminate this Agreement for situations involving that party's own employees), civil
disorder, or curtailment of transportation facilities-to the extent that such circumstance
makes it illegal , impossible or economically impracticable for the parties to complete the
duties and mutual obligations agreed upon and imposed upon them herein. The ability to
terminate this Agreement without liability pursuant to this paragraph is conditioned upon
delivery of written notice from one party to the other within 10 days of such occurrence or
upon delivery of written notice from one party to the other within 24 hours of the receipt of
notice of the prediction of any of the above occurrences. To the extent feasible within the
constraints imposed by any event of the type described above, the parties agree that if the
triggering event is of apparently or likely transitory effect, the parties may negotiate such
amendments to the agreement that are mutually satisfactory and not otherwise contrary to
law, including but not limited to a change in the dates for completion of any portion or the
entirety of this agreement.
2022 County Lodging Tax Funding Agreement Page 6
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KITTITAS COUNTY
BOARD OF COUNTY COMMISSIONERS
Laura Osiadacz, Chair
Cory Wright, Vice Chair
Brett Wachsmith, Commissioner
Date signed
ATTEST
Clerk of the Board
APPROVED AS TO FORM
Deputy Prosecuting Attorney
CONTRACTOR
IPrint Namej
[Address]
[Telephone]
2022 County Lodging Tax Funding Agreement Page 7
Exh\ v01 I q
R
\\
CLTAC: Application for Lodging Tax Grant Funding
Grant Application
Workshop - 2021*
Submittal lnstructions
& General
lnformation *
ifid you ailertd the Grarrt Applicalion lvorkshop - 2021 hosted by lhe Kiltitas Courrty Chamber ol Conrnrerce?
q Yes
,NO
r, Yes,
I have read a[d ilniletstand Strbmitt:Jl lnstruclions arrl Ceneral lnformatlon lar lhe 2a21 Lodging Tax Grant Fundinq
Pr ocess
You are strongly encouraged to eompose your responses to the guestions ofthis form with a desktop text editor
and save your work, then copy and paste the information into the form. You may alsa save a drafi by selecting the button
at the bottom of this page. \A/hen you do this you will be logged out and must log back in to continue. ln order to save a
draft you will need to provide an email address and a password. After completing the save draft, you will be redirected to
landing page containing a link to log back into the form. We suggest you save this link as a bookmark. The link will also be
sent to you in an ematl. For your convenience we have provided a word document version of the questions. Download it
here.
Organization I nformation
Name of Organization* Webb Events LLC
Organization Address * st!'eel Address
6280 Badger Pocket Road
Address Li[e 2
Cily
Ellensburg
Poslal I Zip Code
98926
Organization is a:*1*; Business
, Non-Profit
(Note: Please submit W-9 for business or IRS Designation Letier for non-profrt.)
Click here to view sample documents (redacted).
do c0529552021 1 008094933.pdf
Slale I Province / RBgi0n
WA
Counlry
USA
516.33K8Upload Proof of
Organization Status*Acceptable {ile torrnals rrclude: JPG. PDF or'l-lFF.
Projeci Contact I nformation
First Name*
Last Name*
Phone Number*
- ..*EMAII webbeventswa@gmail.com
Project or Event lnformation
Matthew
Webb
509-899-1 1 58
ProjecUEvent Name* CowboY Cross
Service Categories Check all categories lhat apply kr this appiication
Tourism prornotion/ma rketin g
{ Operation of a special event designed to attract tourists
: Operation of a tourism related faeility
Other
Event Dates
Please provide any specific dates, or range of dates, on which your event or project will be held. You may add as many
dates or daie ranges as necessary.
Event Dates
Start Dates*
912212022
ProjecUEvent
Location *
New or Ongoing
ProjecUEvent? *
Amount of Funding
Requested *
End Dates
912612022
Ellensburg Rodeo Arena
Ongoing Project/Event (More than four years in existence)
"' New Project/Event (Four or fewer years in existence)
$ 40000.00
lf you selected "Ongoing projectlEvent" above this amount may not exceed 1 0% ol the total expense budget of this
project.
Funding Request Max
Tourism Seasons*F.onr ,he list below. lvhat se.rson will your project enha[ce toLfism, Select ar]y which apply
r Year-round (January - December)
. Off Season (Novenrber - February)
: Shoulder Season (October or March - May)
c High Season (June - September)
Application Questions: Part 1
Please answer each question completely, in the order listed. Please include any supporting data within the
response narrative.
1 | Project/Event Description
Please provide a description of your project/event.
Response 1:
ProjecUEvent
Description *
Cowboy Cross is a top ,evel enduro cross race and bull riding event held yearly in
the world-famous Ellensburg Rodeo arena during the last weekend of September.
These two events have never been combined before anywhere in the world until
they met together with the intro of Cowboy Cross in 2018. Having a background in
both bikes and bulls, I wanted to combine these two events since 2008 but was
denied my application for almost 10 years due to it being an equine only arena. I
was finally given approval in 2017 bLrt had to cancel the event a week prior due to
the Taylor Bridge fire and the fairgrounds being needed for animal evacuations and
boarding.
Since being able to host the event 3 times. we have seen it grow exponentially and
have seen it become a major event pillar and economic driver in Kittitas County.
We are seeking marketing funds support to help grow it to its full capacity.
2500 cha16cter limil
Video Link Please provide us link to a briel video sutrrtnary ol you orgarlizalion's eveltt/ptoject. Yo{.1 [4UST be present al lhe
Q&A nreeting in Novenlber to qualify lor tunding.
https://youtu. be/RRnL-b6reMY
List of lntended Use of Funds*
Online marketing
Advertising
Website updates
Social media development
Print ads
Design costs
Facebook ads
2l Supporting Kittitas County as a tourism destination
1. Away from their place of residence or business and staying overnight in paid accommodations,
2. To a place fifty miles or more away from their place of residence or business for the day or staying overnighi;
3. or from another country or state outside of their place of residence or business.
You must provide the evidence utilized in determining your projections.
Response 2.1 *$.fty would tourjsts lrevel to Kiililas County to alterd yoilr event/activityllaciliiy?
It is truly a one-of-a-kind event. lt combines tow extreme sports in the same arena at
the same time at an affordable price. lt brings the Kittitas County "Cowboy Culture"
with the bull riding event with the exciiement and challenge of Enduro cross
motorcycle racing.
We generated roughly 5800.00 in camping fees for 1 - 2 nights for the Kiltitas event
center. Webb Events booked muliiple hotel rooms for our working staff (Scorekeeper
from Bozeman Mt., Announcer from Bonny Lake Wa.) etc. Eventbrite has hundreds
of out of the area ticket sales showing at least 50% of the turnout being from outside
Kittitas County.
2500 character linil
Response 2.2 *Describe lhe prior sLrccess o{ your eveutlaclivityfacility i}r altraclion tourists.
The growth of the event has steadily seen an increase since it began in 2018. lt has
seen tourism growth as attendance has doubled in the 3 years it has been executed.
2500 character linit
Application Questions'. Parl 2
3l lmpact
Response 3:
Measuring Results*
Describe holv you ulill pronole your eventlaclivityffacility to allract tounsts.
My goal is to use different advertising avenues like radio, TV commereial and paid
Facebook ads thai reach a bigger demographic into areas with a much bigger
population lhan Ellensburg and Kittitas County. We wiil actively geotarget ads to
reach audiences in major tourism-driving regions over 50 miles away from
Ellensburg, including King County and Pierce County.
2500 character limit
Application Questions: Part 3 '*;
4l Collaboration
lf your organization collaborates or has created partnerships with other organizations, groups, or other events,
how is this accomplished?
4. 1 Collaboration*we have worked with the chamber and collaborate with partners and influencers in
our community to help grow and promote this event nationally.
2500 character limit
4.2 Promoting Local
Business*
Describe holv you will prol!ote lodging eslablishments. reslaurants, asd business Iocated in Kittitas County
We feel we currently do a good job promoting our sponsors which are made up of
95% local businesses. We have a theme of "support those who support the spod"
and give each and every business Facebook advertising giving information and
history on their business.
we also refer our atiendees and participants to stay at local accommodations and
dine at various restaurants within Kiititas county, and encourage them to pul their
money back into our rural region.
2500 characler lirnit
4.3 Host Hotel*ls there a host hotel for your evenl or grant projecl? lf yes tist ihe holel
3' No
i Yes.
5l Future Plans
Please explain what plans exist to allow this project to become self-sustaining. lnclude any plans for ticket sales,
event sponsors, and other cost-recovery models.
Future Plans*My future plans include agreeing upon a lrost hotel, abd growing ihe spectator and
Iider attendance over the next few years. lmplementing the ability to take credit
cards as well as a beiter online ticket purchase option should increase revenue and
ihe ease of attending the event.
2500 character li,nil
Application Questions . Part.4
6l Additional lnformation
Provide any additional information which will assist the Lodging Tax Advisory Committee in evaluating your
project and its benefit to tourism.
COVID-1 9 lnformation lf you had a platrtreci event in 2020 or 2021 . lvhelher tirey were able to rake ptace or not, please describe arry
successes and challenges you experjenced.
My event was set to start in 2017 bul had to be cancelled due to the Taylor bridge
fire at the last minute. We rebounded with it kicking off in 2018, 2019, and 2021.ln
202A fike so many others, our event was cancelled due to Covid_l 9.
2500 character limit
Additional lnformation This year in 2a21 we were able to have our event with the best attendance so far to
date.
2500 characte. lintit
Supporting Documents You nay upload any supporting documents such as graphs inlages. di?qrams. narkeling rraterials. elc.
You are allowed lo subrlil ilp to 3 siilgle page (US Letter) dncumenls in JPG. PDF or TIFF forntat
7l Previous Lodging Tax Grant lnformation
Previous Years
Awarded Lodging Tax
Grants*
Overall Attendnace
Past Actual *
2,700
Past Actual*
200
Prior Year Paid
Overnight Stay Data
Past Methodology*
Number of people travelling more than 50 miles for your event?
PastActual* Projected*
'1,500 2,500
Number of people traveling from outside WA State for your event?
Past Actual* Projected *
100 200
The number of overnight guests who stay in paid accommodations in Kittitas County
for your event
PastActual* Projected*
500 1,300
Number of paid lodging room nights resulting from you event/activity/facility?
Has your event received Lodging Tax lultds in prevlous years?
,r.: No, this eventlproject has not previously received Lodging Tax Funding
.; Yes, 1 yearprevious
r-, Yes, 2 years previous
Yes, 3 or more years previous
Projected *
3,500
Projected *
520
l,l additiolr to lield above. you rlay upload lhe evidence lo suppo[ the prior years' roomlnighl informatiol.
You nlay upload up to lltree single pages (US Letter). oi infomation. lf you a single ntultlpage docurrest, only the
fjrst lhree pages lvill be considered. The followilg forntais. wjll be accepted: JpG. pDF or llFF
'!^.ftat melhodology di(l you use to calculale lhe 201 I actual nunbers?
I Direct Count (preferred)
i j lndirect Count
I I Representative Survey
: j lnformal Survey (prefened)
i I Structured Estimate
' i Other i
Projected
Methodology*
Methodology
Narrative *
Application Questions: Part 5
\jvhal rrelhodology $rjll you use io calcitlate the upcorling nUmllers?
rl Direct Count (preferred)
; lndirect Count
, Representative Survey
, lnformal Survey (preferred)
, Structured Estimate
Other
Please explarn
We use online ticket sales to determine the success and projections of ihis event.
?5{lU character liqlit
8l Funding
Does your organization have, or have you applied for, grant fundrng from other sources? lf not, why not? lf yes. please list
the funding you have for the project. including any volunteer and in-kind sources in Question 9l Project Budget
Overview.
Funding sources and amounts which lrave not yet been secured will be listed separately, in the fielcl(s) directly below.
Finally, what changes would occur if the project couldn't be funded?
Other Funding *Does your orqanizatios have. or ltave you applied fot funding lront olher sotitces ?
,Yes ' No
Explanation *li nol, !rh,l nol?
We have never applied for grant funding before due to not knowing where the event
was headed in terms of attendance, momenturl. response from the spectators etc.
Missing last year put everything on hold as we didn't know if this year woulcl work as
will with covid-'19 mandates and changes. Fundrng has been secured solely through
our local sponsors.
?500 character limit
Funding Shortfalls*V',,&al charges lvill be nade j{ funding for your request is Bot available o. reqonluende.J'?
Would you have to stick to our current marketing, and reach fewer people, leading to
a snraller event overall. with less opportunity for sponsorship growth and followup
tourism in the future,
2500 characler linrit.
Matching Funds
Percentage
235.00
o/
t h;s iield vrill aute iill v/ith tlle coryect percentage based o[ you. itpul io budg"t sectios below.
9l Project Budget Overview
Please complete budget for this project/proposal. lf your agency operates independently of this project application it may
not be necessary to submit the enlire agency budget. You must subrnit a budget which specifically pertains to the
projectievent for which you are requesting funding and adheres to the basic budget format shown below.
The budget must include anticipated revenues, expenditures, and any potential profit or loss. For projects/events which are
ongoing for more than one (1) year. please also submit actuals fronr the previous three (3) years of operations (need not
be consecutive) for the project/proposal if applicable.
For any claimed in-kind contributions valued at $500 or more and related to marketing/advertising, you must
submit verifying documentation which assures the contribution will be provided. For instance, if you are claiming in-
kind contributions in the form of advertising match, a binding contract itemizing the matching value and obligating each
party must be provided.
ATTENTION: ln an effort to allow an adequate level of flexibility for all applicants, not all fields in the budget portion are
required to be filled before this form is submitted. Providing all applicable data is your responsibility, failure to do so
will potentially jeopardize your application's chance for review.
For any claimed in-kfid coniribulions valued at S500 or fiore and related to matketingtadvertisinq. yau nusi subrlil
verifyin0 docutlrentalion whtclt asssres tlte contribulioil will be provjded.
2020 2021 2022
Revenues From Consolidated Lodging Tax Grant
Verification of ln-kind
Contributions
Budget Year
Edit if necessary 2019
Past Actual 3
LTAC Grant Funding $ 0.00
All Other Revenues
Account Name PastActual 3
Sponsors $ 20000.00
Catering Sponsors $ 2300.00
Ticket Sales $ 24000.00
Merch Sales $ 5500.00
Calculated Value of
Projected Volunteer
Time
$ 0.00
Past Actual 3
RevenueTotals $ 51800.00
Expenses
ln-Kind Contributions (except volunteerism)
Account Name PastActual 3 PastActual 2
$ 0.00 $ 0.00
Contributions of Volunteer Time
PastActual 3 PastActual 2
Number of Hours
Past Actual 2
$ 0.00
Past Actual 2
$ 0.00
$ 0.00
$ 0.00
$ 0.00
Past Actual 1
$ 0.00
Past Actual 1
$ 28000.00
$ o.oo
$ 34000.00
$ 10000.00
Past Actual 1
$ 0.00
Past Actual 1
$ 3200.00
$ 2800.00
Projected
$ 40,000.00
Projected
$ 35000.00
$ 0.00
$ 44000.00
$ 15000.00
Projected
$ 0.00
Projected
0
Projected
$ 134000.00
Projected
$ 4000.00
$ 3000.00
Past Actual 2
$ 0.00
PastActual 1
PastActual 1
$ 72000.00
Account Name
Arena Rental
lnsurance
Past Actual 3
$ 2600.00
$ 2100.00
Past Actual 2
$ 0.00
$ 0.00
Merch
Track Build
Daniel Beard
Rodeos
Awards
Print marketing
Catering
Buckles
Winner Payout
Yakima TV Ad
Golf Cart Rental
Dirt Bike Announcer
Videographer
Photographer
Staff Food
Security
KC Fire/ EMT
Alcohol for Sponsors
Gard
Speaker Rental
Utensils
Liquor License
$ 8000.00
$ 12000.00
$ 10300.00
$ 0.00
$ 0.00
$ 0.00
Past Actual 2
$ 0.00
$ 11000.00
$ 16500.00
$ 11500.00
$ 15000.00
$ 20000.00
$ 15000.00
Past Actual 3
Expense Totals $ 45300.00
Profit & Loss
Past Actual 3
$ 6500.00
Application Certification
$ 2800.00
$ 2500.00
$ 0.00
$ 0"00
$ 5000.00
$ 0.00
$ 0.00
$ 0.00
$ 0.00
$ 0.00
$ 0.00
$ 0.00
$ 0.00
$ 0.00
$ 0.00
$ 0.00
$ 0.00
$ o.oo
$ 0.00
$ 0.00
$ 0.00
$ 0.00
$ 0.00
$ 0.00
$ 0.00
$ 0.00
$ o.oo
$ o.oo
$ 0.00
$ 0.00
$ o.oo
$ 0.00
$ 0.00
$ 0.00
$ 0.00
$ 0.00
Past Actual 2
$ 0.00
$ 2950.00
$ 3300.00
$ 2800.00
$ 1000.00
$ 8000.00
$ '1500.00
$ 1000.00
$ 1200.00
$ 800.00
$ 500.00
$ 1500.00
$ 1800.00
$ 900.00
$ 3500.00
$ 500.00
$ 500.00
$ 415.00
$ 20.00
Past Actual 1
$ 77185.00
Past Actual 1
$ -5185.00
$ 3000.00
$ 4000.00
$ 3500.00
$ 1500.00
$ 12000.00
$ 1500.00
$ 1500.00
$ 1500.00
$ 1000.00
$ 750.00
$ 2000.00
$ 2500.00
$ 900.00
$ 4500.00
$ 750.00
$ 750.00
$ 500.00
$ 20.00
Projected
$ 99170.00
Projected
$ 34830.00
The applicant here certifies and affirms: 1. That it does not now, nor will it during ihe performance of any contract arising
from this application, unlawfully discriminate against any employee. applicani for employment, client. customer, or other
person who might benefii from said contract, by reason of age, race, color, ethnicity, sex, religion, military status, sexual
orientation, creed, place of birth, or disability; 2. That it will abide by all relevanl local, state and federal laws and
regulations and; 3. That ii has read the information contained in the lnstructions on pages 1 and2 and understands and
will comply with all provisions thereof.
Certified by:
Wa*Waa
Name *
Applicant's Title*
Matt Webb
Owner
,orr W'9 Request for Taxpayer
ldentification Number and Certification
the latest information.
(Rev. October 2018)
Deparlment ol the Treasury
lnternal Revenue Sgrvice
Give Form to the
requester. Do not
send to the lRS.
c.j
0)ol(6oco
o
4.9
€o
LJo!:9,
o- .g
'6
c,ILo
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Go to instructi
1 Nams (as shown on your income lax r€turn). Name is requirgd on lhis line; do not leave this lins blank.
MATTHEW N. WEBB
2 BusinBss nameldisregarded entity name, if different from above
7 List account numb€r(s) here {optional)
4 Ex6mptions (codes apply only lo
cerlain entilies, not individuals; see
instructions on pag€ 3):
Exempt payoe code (if any)
Exemption from FATCA reporling
code (if any)
to accounls nainlained outside the
Requeste/s nam6 and address (optional)
3 Check appropriats box for federal tax classjfication of lh€ person whose name is €nt€red on line 1 . Ch6ck only one of the
following sev€n box6s.
Limited liability company. Enler the lax classification (C=C corporation, S=S corporation, P=Parlnership) )
Note: Check the appropriate box ir the line above for lhe lax classificalion of lhe single-member owner. Do not check
LLC if the LLC is classified as a single-member LLC that is disregarded from the owner unless lhe owner 0f the LLC is
anothet LLC lhat ls not disregarded frcm lhe owner for U.S. federal tax purp0ses. Olherurise, a single-member LLC lhat
is distegarded fiom lhe owner should check the appropriate box for lhe lax classilicalion of ils owner.
l-l otner lsee instrucrions) >
l_l s corporation TrusUeslatePartnershiptrTnC Corporationlndividual/sole proprietor or
single-member LLC
5 Address (number, streel, and apl. or suite no.) Se€ inslructions.
6280 BADGER POCKET RD
5 City, stal6, and ZIP code
ELLENSBURG, I,/A 98926
Number
Enter your TIN in the appropriate box. The TIN provided must match the name given on line 1 to avoid
backup withholding. For individuals, this is generally your social security number (SSN). However, for a
resident alien, sole proprietor, or disregarded entity, see ihe instructions for Part l, later. For other
entities, it is your employer identification number (ElN). lf you do not have a number, see How to get a
TlN, laler.
Note: lf the account is in more than one name, see the instructions for line 1. Also see What Name and
Number To Give the Requester for guidelines on whose number to enter.
s31-98-949s
or
Social s6cur,ty number
ldsnilfication number
Part ll Certification
Under penalties of perjury, I cerlify that:
1 . The number shown on this form is my conect taxpayer identification number (or I am waiting for a number to be issued to me); and
2. I am not subject to backup withholding because: (a) I am exempt from backup withholding, or (b) I have not been notified by the lnternal Revenue
Service (lRS) that I am subject to backup withholding as a result of a failure to repori all interesi or dividends, or (c) the IRS has notified me that I am
no longer subject to backup withholding; and
3. I am a U.S. citizen or other U.S. person (defined below); and
4. The FATCA code(s) entered on this form (if any) indicating that I am exempt from FATCA reporting is correct.
Certification instructions, You must cross out item 2 above if you have been notified by the IRS that you are cunently subject lo backup withholding because
you have failed to report all interest and dividends on your lax return. For real estate transactions, item 2 does not apply. For morlgage interest paid,
acquisition or abandonment of secured property, cancellation of debt,
olher than interest and dividends, you are not to sign
Sign
Here
to individual reliremenl anangement (lRA), and generally, payments
bul provide your conect TlN. See the instructions for Part ll, later
Slgnature of
U.S,Dale >
DAA Form W'9 (Rev. 10-2018)
Exhibit "8"
Guidelines and Requirements for
Expenditure Reimbursements from Lodging Tax
Section 1. Branding
Contractors who have been approved to utilize grant awards for advertising expenditures must
incorporate Kittitas County and the appropriate City of Cle Elum, Ellensburg, or Roslyn tourism
information as follows:
A. Websites and Social Media Sites must include the County's and appropriate City's tourism
website logo or URLwith an operational linkto the site(s). The URL landing page must use the
correct logos and have a link to centralwashingtonoutdoor.com. Contractors must either keep
the landing page active until time of reimbursement or use a screen capture for full
reimbursement. (lf you are using a live logo as the link to CWO, please ensure the hyperlink is
shown in the screen capture). The logo must be displayed on the contractor's home page, it
must be sized no smaller lhan% inch in height and must be surrounded by appropriate white
space to allow easy recognition and legibility. Contractors shall not change the logo(s) in color or
appearance.
B. Print Advertising and Online Display Advertising of alltypes (including but not limited to
newspaper, periodicals, flyers, posters, billboards, direct mail, e-newsletters, third-party
websites, streaming displays, social media etc.) must include the County's and appropriate
City's tourism website logo (or URL with a one-click away operational hyperlink). The URL
landing page must use the correct logos and have a link to centralwashingtonoutdoor.com.
Contractors must either keep the landing page active until time of reimbursement or use a
screen capture for full reimbursement. (lf you are using a live logo as the link to CWO, please
ensure the hyperlink is shown in the screen capture). The logo must be sized no smaller than%
inch in height and must be surrounded by appropriate white space to allow easy recognition and
legibility. Contractors shall not change the logo(s) in color or appearance.
C. Video Advertisine of all types (including but not limited to television, online, electronic kiosks,
motion billboards, etc.) must include the County's and appropriate City's tourism website logo.
The logo must be sized no smaller than% inch in height, and must be surrounded by appropriate
white space to allow easy recognition and legibility. Contractors shall not change the logo(s) in
color or appearance.
All logos and website information may be obtained by contacting the Director of Tourism, Kittitas
County Chamber of Commerce.
Section 2. Advertising Reimbursements
Contractors seeking reimbursement from Lodging Tax Funds for advertising expenditures must adhere
to the following guidelines and requirements for each type of advertising media utilized.
A. Print rtising:
1'. Print advertising placed with any media provider which operates exclusively outside of
Kittitas County may be reimbursed at IOO% of the cost, including any production costs. To
operate exclusively outside of Kittitas County, the provider must not be physically located in
the County and/or not distribute any media within the County.
2. Print advertising placed with any media provider which operates inside Kittitas County may
be reimbursed as follows:
a. For date-specific events, advertising the day of the event and up to L0 days prior to
the event may be reimbursed at LOO% of the cost, including any production costs.
b. For seasonal or year-round events, or for date-specific events outside of the time-
frame in Section 2 A, (21(al above, advertising reimbursement requests must include a
statement from the media provider specifuing the percentage distribution to areas
outside of Kittitas County. Reimbursements will be allowed for the amount distributed
outside of Kittitas County, including any production costs.
B. Television Advertising:
1-. Television advertising placed with any media provider outside the Yakima/Kittitas DMA will
be reimbursed at 100% of the cost, including any production cost.
2. Television advertising placed with any media provider inside the Yakima /Kittitas DMA will
be reimbursed as follows:
a. For date-specific events, advertising the day of the event and up to 7 days prior to
the event may be reimbursed atTOO% of the cost, including any production costs.
b. For seasonal or year-round events, or for date-specific events outside of the time-
frame in Section 2 8,2(al above, advertising may be reimbursed at the rate of 70% of
the total cost, including any production costs.
C. Online Advertisins:
L Online advertising and promotion may be reimbursed at 100% of the cost, including any
production cost.
2. Streamed media (radio, television, other) requests for reimbursement must include a
statement from the media provider specifying the percentage of recipients which are
outside of Kittitas County. Reimbursements will be allowed for the percentage distributed
outside of Kittitas County, including any production costs.
D. Direct Mail
1'. Direct mail advertising may be reimbursed at 100% of the cost, including any production
cost, for each item mailed or shipped to a destination outside of Kittitas County. ln order to
receive reimbursement, a list of the addresses and a signed statement from the contractor
that the list is accurate, or other proof of delivery, must be provided along with other
req uired documentation.
E. Flvers/Posters:
1. Flyers or posters which are placed outside of Kittitas County may be reimbursed at IOO% of
the cost, including any production cost. ln order to receive reimbursement, a list of the
locations where flyers or posters were posted outside of Kittitas County, a signed statement
from the contractor that the list is accurate and a copy of the poster/flyer must be provided
along with other required documentation.
2. Banners which are placed inside of Kittitas County may be reimbursed at tOO% of the cost,
including any production costs. ln order to receive reimbursement, the banner cannot list a
specified date or location. Request can only be made one time.
3. Signage (site layout use only) which are placed inside of the venue/facility of the event may
be reimbursed at 100% of the cost, including any production costs. ln order to receive
reimbursement, the signage cannot list specified date or location. Request can only be
made one time. (i.e. ADA Parking/Parking, Loading Zone, Evacuation Route, Bathrooms, and
Stage locations)
F. Radio Advertisine:
L. Radio advertising placed with any media provider located outside of Kittitas County may be
reimbursed al LOO% of the cost, including any production cost.
2. Radio advertising placed with any media provider located inside of Kittitas County may be
reimbursed as follows:
a. For date-specific events, advertising the day of the event and up to 7 days prior to
the event may be reimbursed atroo% of the cost, including any production cost.
b. For seasonal or year-round events, or for date-specific events outside of the time-
frame in Section 2F,2(al above, advertising may be reimbursed at the rate of 30%of
the total cost, including any production costs.
G. Operation Reimbursement:
L. Operation costs may be reimbursed 100% of the paid invoice cost. ln order to receive
reimbursement operations invoice must an approved cost from the Consolidated Lodging
Tax committee members list. lnvoice provided must include notation of payment with proof
of payment.
2. Mileage reimbursements that are outside of 50 miles of Kittitas County may be reimbursed
at I0O% of cost. ln order to receive reimbursement, a signed statement from the receiver
along with other required documentation. Mileage reimbursement subject to IRS mileage
reimbursement rates which may change annually.
3. ltems not eligible for reimbursement:
a. Salaries of employees
b. Capitol purchases- any item with 3+ years life and over $5,000.c. Licenses, permits, insurance, or credit card fees