HomeMy WebLinkAbout005- Gallery OneLT -2022-OO5- GALLERY ON E
2022 LODGI NG TAX SERVICES AGREEMENT
BETWEEN KITTITAS COUNTY AND GALLERY ONE
This Contract, effective January I,2022 is made and entered into by and between KITTITAS
COUNTY ("County"), acting as agent for and on behalf of the City of Ellensburg, a Washington
municipal corporation ("City"l, a subdivision of the State of Washington, and GALLERY ONE
("Contracto(') for the 2022 Annual Marketing ("Event").
WHEREAS, the purpose of this Agreement is to provide for activities and expenditures
designed to increase tourism,
NOW THEREFORE, in consideration of the terms and conditions contained herein, or
attached and incorporated and made a part hereof, the County and the Contractor mutually agree
as follows:
Section 1. Scope of Work
a. Contractor shall provide the services and staff described in its Application for Lodging Tax
Funds submitted to the Lodging Tax Advisory Committee, attached hereto as Exhibit "A"
which is attached hereto and incorporated herein by this reference.
b. Except as otherwise specifically provided in this Agreement, Contractor shall furnish the
following as required to perform the services, described in Paragraph (a) above, in accordance
with this Agreement: Personnel, labor and supervision; technical, professional and other
services. All such services, property and other items furnished or required to be furnished,
together with all other obligations performed, or required to be performed, by Contractor
under this Agreement are collectively referred to herein as "Services."
c. Contractor shall commence, perform and complete such Services in accordance with Exhibit
"8" which is attached hereto and incorporated herein by this reference.
Section 2. Pavment.
a. As full compensation for satisfactory performance of the Contractor's Services, the County
agrees to pay Contractor the sum of sixteen thousand six hundred (S16,600.00) (City of
Ellensburg lodging tax funding).
b. Additional payment terms: The County will make payment to the Contractor only on a
reimbursement basis, as receipts/invoices for any items including marketing and/or
advertising are submitted to the County, not to exceed the sum of sixteen thousand six
hundred (S16,600.00) (City of Ellensburg lodging tax funding).
c. Services/Expenses that are reimbursed must be dated during the current year and final date
to submit reimbursements requests is January L5,2023 after this date funds lapse.
d. Requests for reimbursements must be submitted to:
Kittitas County Auditor
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Attn: Auditor's Accounting
205 West 5th Ave - Suite 105
Ellensburg, WA 98926
4 uditorsaccounting@co.kittitas.wa. us
e. Reporting requirements of your events will be required on prescribed forms from the County
Auditor.
f Contractor is eligible to claim reimbursement for the following items and amounts only:
Fees for visiting artists
Marketing support to advise on marketing content and activities
Paid marketing with cultural organizations, publications, and radio advertising
a
a
a
g. Contractor is not eligible to claim reimbursement for any items not listed in Section 2 (f) and
is further expressly denied funding for the following items as requested in the application as
defined in Section 1(a): No gift shop merchandise.
h. Contractors requesting reimbursement for event-specific expenses shall submit all claims as
no more than two reimbursement requests with supporting documentation at the conclusion
of the event.
Contractors must complete the Lodging Tax Reimbursement online training course provided
by the County Auditor's office prior to filing reimbursement claim. Requests for
reimbursement will not be accepted by the County Auditor prior to the training being
completed. The training may be found online at the Kittitas County Auditor's website at the
fo I lowi ng add ress: http ://www.co. kittitas.wa. us/a ud itor/defa u lt.aspx
Section 3- Perform ance bv Contractor
Contractor shall not (by contract, operation of law or otherwise) delegate or subcontract
performance of any Services to any other person or entity without the prior written consent
of the County and City. Any such delegation or subcontracting without the County's or City's
prior written consent shall be voidable at the County's or City's option.
b. Contractor shall at all times be an independent contractor and not an agent or representative
of the County or City with regard to performing the Services. Contractor shall not represent
that it is, or hold itself out as, an agent or representative of the County or City. ln no event
shall Contractor be authorized to enter into any Agreement or undertaking for or on behalf
of the County or City. lt is understood that the Contractor and the Contractor's staff and
employees are not employees of the County or City and are not, therefore, entitled to any
benefits provided employees of the County or City.
c. Contractor shall comply with all applicable laws, ordinances, rules, regulations, orders,
licenses, permits, and other requirements, now or hereafter in effect, of any governmental
authority (including, but not limited to, such requirements as may be imposed upon the
County and applicable to Services). Contractor shall furnish such documents as may be
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required to effect or evidence such compliance. All laws, ordinances, rules, and orders
required to be incorporated into agreements of this character are incorporated into this
Agreement by this reference. Contractor agrees to obtain all required licenses and permits,
and further agrees to keep them in full force and effect during the term of this Agreement.
d. The County and the Contractor agree that in fulfilling the terms and conditions of this
Agreement neither shall discriminate on the basis of race, creed, color, national origin, age,
sex, marital status, or the presence of a physical, sensory, mental disability or any other
protected status recognized under local, state or federal law.
e. The Services sha ll at all times be subject to inspection by a nd a pproval of the County or City,
but the County's or City's making (or failure or delay in making) such inspection or approval
shall not relieve Contractor of its responsibility to perform the Services in accord with this
Agreement, notwithstanding the County's or City's knowledge of defective or non-complying
performance, or the substantiality or ease of discovering the same. Contractor shall provide
the County or City with sufficient, safe, and proper facilities and equipment for such
inspection and free access to such facilities.
f. This contract is subject to review by any Federal or State auditor. Contractor shall promptly
furnish the County or City, or their designee, or such Federal or State auditor with such
information related to the Services as may be requested by the applicable governmental
entity. Contractor shall preserve and maintain all financial records and records relating to
performance of Services under this Agreement for six (6) years after contract termination.
For such duration after the County or City makes final payment of compensation due
hereunder, Contractor shall provide the County or City access to (and the County or City shall
have the right to examine, audit and copy, with or without notice) all of Contractor's books,
documents, papers and records related to the Services or this Agreement.
g. Contractor understands and acknowledges that Contractor is solely responsible for its own
reporting and accounting of all state, federal, social security, and local taxes, of every nature,
arising from Contractor's performance of this Agreement. All compensation received by the
Contractor will be reported to the lnternal Revenue Service at the end of the calendar year in
accord with the applicable IRS regulations.
Section 4. Release. ln nitv, and Hold Harmless.
The County or City assumes no liability for the Contractor's actions under this Agreement. Contractor
releases and shall defend, indemnify, and hold harmless the County and the City, their officers and
employees, agents, representatives, attorneys and/or volunteers, from and against all claims, costs,
liabilities, damages, and expenses, (including, but not limited to, reasonable attorney fees) which
arise or may arise or be alleged to arise out of or by reason of this Agreement including:
Any fault, negligence, strict liability or product liability of Contractor in connection with the
Services for this Agreement;
Any lien asserted upon any property of the County or City in connection with the Services for
this Agreement;
Any failure of Contractor, or of the Services, to comply with any applicable law, ordinance,
a
a
a
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rule, regulation, order, license, permit and other requirement, now or hereafter in effect, of
any governmental authority; or
a Any breach of or default under this Agreement by Contractor
Section 5. Compliance with Public Records Law.
ln compliance with Washington's public records law, the County will retain copies of any
documents associated with this Agreement, which may be required by law unless legally
exempt from such retention, for any applicable legally required retention period.
b. ln the event a public records request is made to the County or City for documents created in
relation to this Agreement, should legal uncertainty arise regarding the disclosability of any
documents under federal or state public records laws, the County or City shall provide notice
to Contractor pursuant to Washington's public records act, chapter 42.56 RCW, to allow
Contractor to seek a court injunction.
c. The County or City specifically shall not be liable to Contractor for the County's or City's
release under public records laws of any documents not otherwise exempt from disclosure
by trademark, copyright or other law.
Section 6. lndustrial lnsurance Waiver.
With respect to performance of this Agreement and as to any claims against the County or City, their
Additional lnsureds, officers, agents and employees, the Contractor expressly waives its immunity under
Title 51 of the Revised Code of Washington, the lndustrial lnsurance Act, for injuries to Contractor's
employees and agrees that the obligations to indemnify, defend and hold harmless provided in this
Agreement extend to any claim brought by or on behalf of any employee of the Contractor. This waiver
is mutually negotiated by the parties to this Agreement.
Section 7. lnsura and Endorsements.
a The County may require through a request in writing that the Contractor provide the County
with a certificate, binder, or policy of liability insurance, acceptable to the County in an
amount specified by the County.
b. Such liability insurance shall be such as will protect Contractor, its employees, agents and
representatives, from all claims, losses, harm, costs, liabilities, damages and expenses arising
out of personal injury (including death) or property damage that may result from performance
of the Services or this Agreement, whether such performance is by Contractor or any of its
employees, agents or representatives.
Should the County require such liability insurance, the Contractor agrees to provide proof of
insurance prior to commencing performance of this Agreement.
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d. Copies of the County's written request and the insurance documents provided by Contractor
shall be attached to this Agreement and by this reference will be made part hereof.
e. Where insurance is requested by the County, all liability insurance policies shall be endorsed
to include the County and City as Additional lnsureds and shall stipulate that the insurance
afforded by the policies shall be primary insurance, and that any insurance, self-insured
retention, deductibles, or risk retention trusts maintained or participated in by the Parties
shall be excess and not contributory to any other insurance or self-insurance maintained by
the County or City. Contractor shall furnish the County a certificate of insurance with
Endorsement as evidence that the required policies are in full force and effect.
Section 8. Termination
The County may, by written notice thereof to Contractor, terminate this Agreement as to all or any
portion of the Services not yet performed, whether or not Contractor is in breach or default. Upon
receiving such notice of termination, Contractor shall, except as otherwise directed by the County,
immediately stop performing the Services to the extent specified in the notice. ln the event the
County terminates the Contractor's Services, the Contractor is obligated and hereby agrees to refund
to the Countyall monies paid forServices notyet rendered bythe Contractor, if any, asof the date
of the notice of termination.
Section 9. Miscellaneous.
The City is not a party to this Agreement but is an intended third-party beneficiary of this
Agreement and to the extent set forth herein certain of its provisions are for the benefit of
the City and are enforceable by City in its own name and capacity as a Washington municipal
corporation.
b. Contractor shall not (by contract, operation of law or otherwise) assign this Agreement or any
right or interest in this Agreement without the County's prior written consent.
This Agreement embodies the entire Agreement between the County and Contractor, and
supersedes any and all prior oral or written communications, proposals, conditions, promises,
representations, or understandings regarding the Services. No change, amendment or
modification of any provision of this Agreement shall be valid unless set forth in a written
amendment to the Agreement signed by both parties.
d. Notice for any purpose under this Agreement, except service of process, shall be given by the
Contractor to the Kittitas County Commissioners and the Kittitas County Auditor, 205 W 5th Ave.
Ellensburg, WA 98926. For all purposes under this Agreement, any notice by the County to the
Contractor shall be given to the Contractor's address provided on the signature page. Notice
may be given by delivery or by depositing in the U.S. Mail, first class, postage prepaid, certified
mail, return receipt requested.
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e. The section and paragraph headings of this Agreement are for reference convenience only
and are not intended to restrict, affect or be of any weight in interpreting or construing the
provisions of such sections or paragraphs.
f. This Agreement may be executed in one or more counterparts and by facsimile, each of which
will be deemed an original, but all of which together will constitute one and the same
instrument.
g. Contractor warrants to the County that the individual signing on Contractor's behalf has the
requisite power and authority to enter into and to perform Contractor's obligations under
this Agreement. Contractor further warrants to the County that Contractor has made no
misrepresentation or misleading statement in connection with this Agreement, and is not in
violation of any applicable law, ordinance, or regulation the consequence of which will or may
materially affect Contractor's ability to perform its obligations under this Agreement.
h. lf any term or condition of this Agreement or the application thereof to any person(s) or
circumstances is held invalid, such invalidity shall not affect the other terms, conditions or
applications which can be given effect without the invalid term, condition or application. To this
end, the terms and conditions of this Agreement are declared severable.
i. The exclusive venue for any action brought to enforce this Agreement or any of its terms shall
be in Kittitas County, State of Washington.
The performance of this Agreement is subject to termination without liability by either party
upon the occurrence, or upon the prediction by the National Oceanic and Atmospheric
Administration, any other agency of the United States Government, or any agency of the
Government of the State of Washington of the occurrence of any circumstance beyond the
control of either party-including, without limitation, acts of God, war, acts of terrorism
within a fifty (50) mile radius of Kittitas County, government regulations, disaster,
pandemic/epidemic illness, strikes or threat of strikes (except that neither party may
terminate this Agreement for situations involving that party's own employees), civil disorder,
or curtailment of transportation facilities-to the extent that such circumstance makes it
illegal , impossible or economically impracticable for the parties to complete the duties and
mutual obligations agreed upon and imposed upon them herein. The ability to terminate this
Agreement without liability pursuant to this paragraph is conditioned upon delivery of written
notice from one party to the other within 10 days of such occurrence or upon delivery of
written notice from one party to the other within 24 hours of the receipt of notice of the
prediction of any of the above occurrences. To the extent feasible within the constraints
imposed by any event of the type described above, the parties agree that if the triggering
event is of apparently or likely transitory effect, the parties may negotiate such amendments
to the agreement that are mutually satisfactory and not otherwise contrary to law, including
but not limited to a change in the dates for completion of any portion or the entirety of this
agreement.
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KITTITAS COUNTY
BOARD OF COUNTY COMMISSIONERS
Laura Osiadacz, Chair
Cory Wright, Vice Chair
Brett Wachsmith, Commissioner
Date signed:
ATTEST:
Clerk of the Board
APPROVED AS TO FORM
Deputy Prosecuting Attorney
CONTRACTOR
IPrint Name]
[Address]
[Telephone]
_2022 County Lodging Tax Funding Agreement Page 7
EXhi brt "F,u
CLTAC: Application for Lodging Tax Grant Funding
Grant Application
Workshop -2021*
Submittal lnstructions
& General
lnformation *
Did you attend the Grant Application Workshop - 2021 hosted by ihe Kiltilas Counly Chamber of Conrnterce?
1!) Yes
.i No
ra) Yes,
I have read and undersland Subnlitlai lnstructio$s and General lnlormation fo. lhe 2021 Lodging Tax Crart Fundjng
Ptocess
You are strongly encouraged to eompose your responsss to th6 questions of this form with a desktop text editot
and savo your work, then copy and paste the infornation into tlre form. You may also save a drafi by selecting the button
at the bottgrn of lhis page. lMren you do this you will be logged out and must log back.in to continue. ln o.der to save a
draft you will need to provide an email address and a password. Afler completing the save draft, you will be redirected to
landing page containing a link to log back into lhe form. We suggest you save this tink as a bookmark. The link will also be
sent to you in an email, For your convenience we have provided a word document ve.sion of the questions. Download it
here.
Organization lnformation
Name of Organization* GallerY One
Organization Address* street Address
408 N Pearl St
,Address Line 2
CrtY
Ellensburg
Postal I Zip Code
98926
Organization is a: *r.-) Business
,li Non-Profit
(Note: Please submit W-9 for business or IRS Designation Letter for non-profit.)
Click here to view sample documents (redacted).
Slate I Province I Region
WA
Coun1ry
US
1.06M8Upload Proof of
Organization Status*
Project Contaet I nforrnation
GalleryonelRS.pdf
Acceptable file formats irclude: JPG. PDF or TIFF.
First Name*
Last Name*
Phone Number*
- ..*trmail d irector@gallery-one. org
Project or Event lnformation
Monica
Miller
509-925-2670
ProjecVEvent Name* Annual Marketing
Service Categories Check all categories ihat apply io lhis application
ti Tourism prornotion/marketing
i Operation of a special event designed to attract tourists
' i Operalion of a tourism related facility
.i Other ,
)
Event Dates
Please provide any specific dates, or range of dates, on which your event or project will be held. You may add as many
dates or date ranges as necessary.
Event Dates
Start Dates*
1t1t2022
ProjecVEvent
Location *
New or Ongoing
ProjecVEvent? *
Amount of Funding
Requested *
Funding Request Max
-*tounsm Seasons
Application Questions: Part 1
End Dates
12131t2022
Gallery One and surrounding area
o Ongoing Project/Event (More than four years in existence)
., New Project/Event (Four or fewer years in existence)
$ 20000.00
lf you selected "Ongoing PrcjectlEvent" above this amount may not exceed 1 0% of the lotal expense budget of this
proiect.
Froilr lhe list below, lvhat season lvill you. proiect enhance tourism? Select any whlch epply
'7,' Year-round (January - December)
. ' Off Season (November - February)
r Shoulder Season (October or March - May)
'i High Season (June - SeptembeQ
Please answer each question completely, in the order listed. Please irrclude any supporting data within the
response narrative.
1 | Project/Event Description
Please provide a descripiion of your projectlevent.
Response 1:
ProjecVEvent
Description *
Video Link
List of lntended Use of Funds*
Fees for visiting artists
Gallery One requests funds to support annual marketing efforts of our events,
exhibits, classes, and gift shop to self identified arts lovers, the cultural tourist, and
those who seek value added experiences io their time in Kittitas County. ln addition
to paid marketing opportunities such as sponsorships, advertising, fees for visiting
artist, and radio advertising, Gallery One would like to expand our marketing
capacity by contracting with a marketing professional to create content and direct
marketing decisions.
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Please provide us li$k lo a brief video silnrmary of you organization's evenl/project. You lviUS t be presenl at the
Q&A meeli[g in Novernber to (lualiiy lor furrding.
https:i/youlu. be/rK6CQ 1 6feL0
Marketing support to advise on marketing content and
activities
Paid marketing with cultural organizations,
publications and radio adverlising
2l Supporting Kittitas County as a tourism destination
1. Away from their place of residence or business and staying overnight in paid accommodations,
2. To a place fifty miles or more away from their place of residence or business for ihe day or staying overnight,
3. or from another country or state outside of their place of residence or business-
You must provide the evidence utilized in determining your projections.
Response 2.1 *il,hy r:ortld lourists travel io Kittitas acunty to allen{i yoUi eventladivily,'fatllily"
Gallery One is one of very few organizations in the state to offer the combination of
arts experiences that we do. Our exhibits feature nationally acclaimed artists
alongside emerging and regional artists. Our events are centered around ad and
engagement and are fun ways to meet people and experience art. These events
range from artist receptions and talks. studio tours, to classes for all skill levels.
Additionally. our exhibit space and regionally focused gifi shop is open six days a
week. including Sundays for visitors to enjoy. Despite reduced attendance Gallery
One has been a consistent tourist attraction.
From the Chamber of Commerce (2019)- Nearly 37 percent visited [Kittitas County]
for an event with an additional 5 percent visiting for art and history specifically. and in
ranking the vacation-worthy features of Ellensburg. respondents ranked visiting
shops, museums and galleries in historic downtown were at the iop of their list. ln
2021 .23,513 visitors clicked museums and galleries on the Chamber Tourism page^
On MyEllensburg.com, they had a 39.96% increase in users on our Museums and
Galleries page in 2020, showing traveler interest in this sector now more than ever.
Over the years we have learned about the impact of the cultural tourist (as per the
Dean Runyan report's average of $200/ day in spending) and we seek to be a draw
to that market segment. The cultural iourist typically spends more and siays longer
than other type of U.S. traveler. The U.S. cultural traveler spends 60 percent more,
approximately $1,319 per trip compared with $820 for domestic leisure travelers.
The cultural traveler also takes more trips than general U.S. travelers: 3.6 vs. 3.4
trips annually - Americans for the Ads
73 percent of Millennials "want to engage a destination's ads and cultural assets"-
the highest rated activity of importance. Cultural interests also rate high in
importance for Baby Boomers (64.8 percent) and Gen Xers (67.8 percent). More
than two thirds of all Millennials also rated "authenticity" in experiences as extremely
importani. Racially diverse and technologically savvy, the Millennial generation (born
1977-1994) - Americans for the Arts
According to the Travel lndustry Association of America, roughly eighty percent of
the 150,000,000+ adults who travel more than fifty miles frorn their homes can be
considered "cultural tourists." Thirty percent of adults state that specific arts or a
cultural or heritage event influence.
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Response 2.2*
Application Questions'. Part 2
Descriire lhe prior sLrccess oi your eveItlaclivity/facility in atlractios lourists.
Prior to the pandemic (March 2020- now), our annual attendance had been growing
on average 10o/o a,lear. Whiie individual events may have smaller audiences (Pecha
Kucha 130, average class size is 12, etc) collectively overthe course ofa year. our
record audience was in 2018 with approximately 29,302 visitors. Our strength is in
our diversity of offerings, our consistent messaging and in our unique content.
Addiiionally, our ability to be open six days a week despite COVID restriciions, has
provided a consistent stop for tourists.
Data used to estimate our success is included in our methodology narrative below.
ln a recent Crosscut article by Brangien Davis / September 23,2A21, Gallery One
was featured with Dick and Jane's Spot, well articulating the cultural tourist
perspective:
"Last weekend, I took a trip east of the mountains and stopped in Ellensburg, a town
I realized with some surprise that I had nevervisited. As with every road trip ltake, it
was a good remjnder to get out of city limits more often. Among the beautiful old
brick buildings lining the historic downtown I was happy lo discover Gallery One. a
big airy space that in addition to main and mezzanine galleries includes a ceramics
studio and artisan gift shop
The current show (closing Sept. 25) is an auction exhibit featuring a lively mix of
regionally made art. The items up for bid alerted me to several artists I wasn't
familiar with. including Bellingham sculptor Doug McKee. whose hand-carued
skateboards are fanciful yet functional - the one on display looked like a caterpillar
with a Cheshire cat grin. I also learned about the two arlists who'll be feaiured in the
upcoming show Almost Home (Oct. 1-30).
Seattle-based fabric artist Nina Vichayapai is creating plush felt miniature replicas of
everyday items, including houseplants, a kitchen timer, a Metro bus and a cup of
lvar's chowder. En lnasse, these items paint a personalized picture of domesticlty -one lhat reflects homemaking as an immigrant. Wenatchee sculptor Natalie
Dotzauer is contribuling a wall-spanning "sugar quilt," which from afar looks like a
traditional geometric patiern. but up close reveals a sweet sense-memory
constlucted of sugar lumps and Royal icing on molasses-stained paper."
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3l lmpact
Response 3:
Measuring Results*
Describe hovv you will promote your event/activily/facilily to allract tourists.
We will utilize social media, marketing to arts lovers with other arts organizaiions
and publications, and radio adve(ising to promote our events, exhibits, overall
brand, classes, and gift shop and invite artists from around the region who will draw
iheir spheres of influence and fans.
Our target audiences include self- identified arts lovers and culiural tourists, those
wilh a proven propensity to attend art exhibits and events but are not aware of
Gallery One. "l didn't know that there was an arls center in Ellensburg too, we
should go check out their studio tours!" The cultural tourist according to the 2018
Dean Runyan repori averages $200/day in spending. This audience we will market
to through spheres of Influence with exhibiting artists as well as marketing with other
cultural organizations and publications.
Our tertiary audience is comprised of those that are not traveling for specific aris
experiences but do see art as a value added experience. "We love to taste wine and
I also heard that there are lots of galleries in Ellensburg." These are cultural tourists
that would likely listen 1o NWPB, attend an arts event with a friend or need a
secondary activity while their partner is fly-fishing, hiking or floating the Yakima
River.
Our programming will complement the Chamber's get outside marketing theme by
placing artists and experiences outside, at Farmer's Markets, the Fairgrounds and
producing a Studio Tour with a focus on outdoor art.
Our internal marketing efforts include, postcard distribution to an average 700
monthly, newsletter distribution quarterly, our social media channels (YouTube,
Facebook, lnstagram) and our email newsletter with 3.429 subscribers and a 21o/o
open rate (higher than industry standard) in addition to local advertising.
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Application Questions. Part 3
4l Collaboration
lfyour organization collaborates or has created partnerships with other organizations, groups, or other events,
how is this accomplished?
4.1 Collaboration *
4.2 Promoting Local
Business*
NATIONAL -North American Reciprocal Museum Membership - Shared admission
for over 1200 museums across the country wwwnarmassociation.org -Common
Field- A National Membership Organization for Visual Arts Organizations
STATEWIDE - Member of Washington State Arts Alliance, Washington Museum
Association, lnspire WA & Upper Columbia Museum Association - Artist Trusi
(Seattle based statewide organization) - Reciprocal membership benefit -
Washington State Ads Commission - Staff serving as a Washington State Arts
Commissioner at four statewide meetings
COUNTY - Cascade Association of Museums and History membership - Chamber
of Commerce - Venue for community events such as Brewfest. event listings on
calendar, member of the Chamber, provide opportunities for artists front the county
to exhibit work in the Kittitas County Show, host Artist Registry on www.gallery-
one.org of Kittitas County artists. promote businesses and organizations in upper
county in auction catalog such as Suncadia, 509 Bakehouse, Paciflc Crest Creatives
and others. This year we worked with the Fair to coordinate Artists in Action-
CITY -Ellensburg Downtown Association - Venue for many downtown events (Girls
Night Out), open late for certain events (Cocoa Stroll), participatlon in ad efforts and
location for the Ellensburg Downtown Association Award - Community organizations
' ln-person and flyer promotional opportunities. - Auction donations - Contributions
to auctions and events (Adult Activity Center - Thorp Mill, Clymer Museum and
others) - Kittitas County Historical Museum - Help build and promote walking tour of
public art - Ellensburg Arts Commission - First Friday participa nt - Jazz in the Valley
- Participating venue for performances - Clymer Museum and Art Gallery - co-
produced Wine Tasting Event - CWU Art and Design Dept - support Award and
exhtbit of one student - - Hotel Windrow- facilitate art selection process for hotel
artwork - HopeSource- help develop call for art for new bus CWU Equity center-
partner with Dia de los Muertos, host of the downtown sound systenr. working with a
Task Force of EDA, Laughing Horse. Ellensburg Arts Commission, CWU, to create a
5-10 year Arts Plan for Ellensburg
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Desc.ibe how you v/ill pronrole lo{lgirg establishrnerts. reslanra|ls. and l)usiness lccaled in Kitlilas Couniy
Gallery One provides both paid and free promotional opportunities to lodging
establishmenis, restaurants, and business located in Kittitas County through the
following ways.
1. Provide a community billboard for businesses and nonprofits to promote
comrnunity events
2. Links to many businesses, the Chamber and other resources on
hitp /iwww. gallery-one.org/visit-us/
3. Cross promotion on Facebook and lnstagram through following and liking of posts
3. Paid promotions are also available via exhibit and event sponsorships with logo
placemeni benefits, newsletter, and web recognition
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4.3 Host Hotel*ls llrere a hosl holei lor your eveni oa grant projecl? lf yes list tire hoiel
rNo
o Yes. Hotel Windrow
5l Future Plans
Please explain what plans exist to allow this project to become self-sustaining. lnclude any plans for $cket sales,
event sponsors, and other cost-recovery models.
Future Plans*Gallery One produces a balanced operating budget every year. We are fortunate to
have diverse income streams to help balance any specific program or event
shortcoming. ln addition. we have built up a modest reserve as a parachute. We
have done everylhing we can to not "cancel" events over the pandemic. but instead
reimagine them through a combination of in person and online offerings. Our events
and activities are covered through a combination of ticket sales, sponsorships,
volunteerism, and donations.
2500 character limit
Application Questions: Part 4
6l Additional lnformation
Provide any additional information which will assist the Lodging Tax Advisory Committee in evaluating your
project and its benefit to tourism.
COVID-19 lnformation ll you had a platr[er1 evenl in 2020 or 2021 lvl]ether they w--r€l able to lake plece or noi, please descflbe any
successes aId challeIges you experieIcFid.
Due to the pandemic, Gallery One has had io cancel, postpone or transition many
events and activities. Our response was to make sure that our community near and
far had access to the content by providing online versions of our exhibits, our
classes. our events and our gift shop. We responded in the following ways:
- create virtual learning opportunities through zoom
- create "to-go" art kits with nraterials and instructions
- expand our online gift shop
- conduct PechaKucha events vrrtually
- change our benefit auction and event to a hybrid event
- hire a marketing expert to help push out content virtually
- cancel, postpone or extend exhibits such as First Fridays. President's Dinner, Soup
Line, facility rentals, and studio tours
Some experiments have been better received than others but overall they have
increased our online presence and also to help generate some income for the
organization. PechaKucha while noi profitable currently has over 3,000 views on
YouTube from around the globe.
We are very fortunate to have a brick and mortar location thal can still welcome
visitors into our space offering access to our exhibits and classes in person.
With the support of Lodging Tax funds, we have worked tirelessly to make sure that
our "brand" is not forgotten by our visitors near and far through the above efforts so
that Ellensburg is still known as a place to visit through marketing efforts.
You tlay ttpload arry suppo.ting docunents such as graphs. images. cliagranrs, ararketirg nalerials. etc.
2a22GalleryAne Supplemerrtal Materials.pdf 508.07K8
You are allovr'e.l lo subrrit up to 3 single page (US Letle.) doc{melts in .lFrG. pDf: or flFF lqrnat
7l Previous Lodging Tax Grant Information
2500 character limit
2500 characler linliiAdditional lnformation
Supporting Documents
Previous Years
Awarded Lodging Tax
Grants *
Has your evest received Lodging fax funds in previous years?
, No. this eventlprolect has not previously received Lodging Tax Funding.
. , Yes, 1 year previous
; Yes, 2 years previous
. Yes, 3 or more years previous
Overall Attendnace
Number of people travelling more than 50 miles for your event?
PastActual* Projected*
2,853 5,220
Number of people traveling from outside WA State for your event?
Past Actual* Projected *
885 1.620
The number of overnight guests who stay in paid accommodaiions in Kittitas County
for your event
PasiActual* Projected*
125 180
Number of paid lodging room nights resulting from you event/activity/facility?
Past Actual* Projected *
250 270
Past Actual*
9,838
Prior Year Paid
Overnight Stay Data
Past Methodology*
Projected
Methodology*
Projected *
18,000
ln additior to Reld above. you niay uploacl lhe evidence to suppotl the prior years' roontlnigltt information.
Gallery One Visitor Analytics Statistics frorn 2016 to
102.55K8
2021 .pdf
Yor nay uplqad up {o lhree single pages (US Letter), of info,rnalion. lf yoil a single multrpage docunleni. only ihe
first lhree pages vrill be considerecl. -fhe following lormats. !!ill be accepted: JPG. PDF ot IIFF
Vihal nrelhodology did you use to calculale llte 201 9 a.tual 'lumbers?
'4 Direct Count (preferred)
I lndirect Count
{l Representative Survey
trr Informal Survey (preferred)
:11 Structured Estimate
Other
Wrat methodology will you trse to calculale th€ upconlincl nuntbers?
,?j Direct Count (preferred)
r r lndirect Couni
,r'i Representative Survey
,*-; lnformal Survey (preferred)
r{i Structured Estimaie
j Other I
Methodology
Narrative*
Please explain.
1. We add up each visit (taken at the front desk) to the gallery, our events, our
classes. ln 2020 we are projecting a total of 9,838 visits, a drastic reduction due to
COVID-19. For 2A22 we are optimistically hoping to double those numbers with a
"return to normal" with First Friday attendance, in person events, and the addition of
the studio tours. Projected 2022 allendance is 18,000.
2. We review our Facebook demographics and Google analytics to understand
where our visitors are from.
3. We review our membership and mailing list and see where they are from
4. We review a sample survey from the front desk that asks where visitors are from
for the month of September.
5. We compare the percentages of those from inside the county, out of the county
and out of ihe staie. See attachment.
6. We determine an average perceniage of those from out of the state and out of the
county and apply that to the overall number of visits.
Out of state average of all numbers is 9% plus out of county average is 29% totalling
38% out of Kittitas Couniy.
7. We multiply our projection of visits by these numbers. Our pro.jection fo{ 2022,s
18,000 x .09= 162 Out of state visitors 18000 x .29 = 5220 out of county visitors
totalling 5382
8. We make a modest assumption that 1 out of 30 of these 5382 visitors (out of state
plus out of county) will pay for lodging for '1 .5 nights average. (270 overnighl siays)
We have been using the same methodology since 2014
Case study: Visiting Wenatchee artist Natalie Dotzauer stayed the night with her
family for one night to install the exhibit, one week later, they stayed two nights at
the Hotel Windrow for the Frrst Friday weekend. Their family from Tacoma drove
over and also stayed ai the Windrow for one night. One visiting artisi resulted in four
known overnight paid stays.
2500 character limit
Application Questions: Part 5 i.1o'
8l Funding
Does your organization have, or have you applied for, grant funding from other sources? lf not, why not? lf yes, please list
the funding you have for the project, including any volunteer and in-kind sources in Question 9l Project Budget
Overview.
Funding sources and amounts which have not yet been secured will be listed separately, in the field{s) directly below.
Finally, what changes would occur if the project couldn't be funded?
Other Funding*Does your organizalion have. or have you applied for frndiltg tt'orn ollter sources?
cr Yes '.: No
Funding for which you have applied but not yet secured
Funding Source
Ellensburg Arts Commission
Amount
$ 2,500.00
National Endowment for the Arts
Funding Shortfalls*
Matching Funds
Percentage
Verification of ln-kind
Contributions
Budget Year
Edit if necessary 2019 2020 2021
Revenues From Consolidated Lodging Tax Grant
9l Project Budget Overview
Please complete budget for this project/proposal. lf your agency operates independently of this project application it may
not be necessary to sLrbmit the entire agency budget. You must submit a budget which specifically pertains to the
projectlevent for which you are requesting funding and adheres to the basic budget format shown below
The budget must include anticipated revenues, expenditures, and any potential profit or loss. For projectsleverrts which are
ongoing for more than one (1) year, please also submjt actuals from the previous three (3) years of operations (need not
be consecutive) for the project/proposal if applicable.
For any claimed in-kind contributions valued at $500 or more and related to marketingladvertising, you must
submit verifying documentation which assures the contribution will be provided. For instance, if you are claiming in-
kind contributions in the fornr of advedising match. a binding contract itemizing the matching value and obligating each
party must be provided.
ATTENTION: ln an effort to allow an adequate level of flexibility for all applicants. noi all fields in the budget portion are
required to be filled before this form is submitted. Providing all applicable data is your responsibility, failure to do so
will potentially jeopardize your application's chance for review.
$ 25,000.00
V-,Jhat cherqes will ire flade if funding ibr your reqlest is not available er tecorrnen{ied?
lf our request is not recommended, we will still be able to provide our core offerings.
We will remain open and free to the public, we will continue to offer classes and
events such as the studio tours, and our exhibition schedule will renrain the same.
We will scale back our efforts to bring artists to the communiiy for workshops.
reduce the nunrber of adworks available in the exhibits, and reduce social media
marketing efforts beyond 50 miles.
2500 characler limil.
2350.00
/o
This lielcl will rnto fill vrith the.orrecl per{tenlaqe based ofi your;ltpul ic budltel seciicn belovJ.
l"-or any clirirn,:d ir-kird cont|illutions value{l al 5500 or lrore and felatcd 10 rr.}keiiirqral:iverlisirc. you rlilst srilmii
veilfv!|g ilocLtrentirtion yrhidr assures the coirlribultoil ulill be ptovided.
Past Actual 3
LTAC Grant Funding $ 15,000.00
All Other Revenues
Account Name
Classes- All
Donations/Members
h ips
Events
Exhibit
Past Actual 3
$ 87261.00
$ 64119.00
$ 103244.00
$ 21040.00
Past Actual 2
$ 13,320.00
Past Actual 2
$ 49272.00
$ 85954.00
$ 77792.00
$ 15052.00
Past Actual 1
$ 10,000.00
PastActual 1
$ 75000.00
$ 75000.00
$ 96900.00
$ 12600.00
2022
Projected
$ 20,000.00
Projected
$ 85000.00
$ 75000.00
$ 100000.00
$ 15000.00
ln-Kind Contributions (except volunteerism)
Account Name PastActual 3 PastActual 2 PastActual 1
in-kind $5800.00 $19154.00 $15000.00
Special Project
Sales
Grants
ppp
Expenses
Account Name
Gen Advertising
Bank Fees
Classes- All
Event and Exhibit
insurance
license and permits
membership
payroll
postage
professional devo
and fees
special projects
rental
maintenance
retail
supplies
$ 15748.00
$ 143946.00
$ 8s38.00
$ 0.00
Past Actual 3
$ 3889.00
$ 10881.00
$ 25087.00
$ 49573.00
$ 5102.00
$ 461.00
$ 2506.00
$ 192242.00
$ 1602.00
$ 12982.00
$ 14386.00
$ 80.00
$ 9733.00
$ 3943.00
$ 11699.00
$ 4000.00
$ 135327.00
$ 41551.00
$ 36475.00
Past Actual 2
$ 3860.00
$ 11364.00
$ 19844.00
$ 36552.00
$ 4325.00
$ 576.00
$ 2736.00
$ '126734.00
$ 1231.00
$ 10959.00
$ 1063.00
s 0.00
$ 12834.00
$ 2456.00
$ 8742.00
$ 850.00
$ 141000.00
$ 20157.00
$ 38747.00
Past Actual 1
$ 8000.00
$ 9000.00
$ 22000.00
$ 33420.00
$ 4500.00
$ 520.00
$ 2600.00
$ 192579.00
$ '1500.00
$ 16300.00
$ 850.00
$ 0.00
$ 13000.00
$ 3250.00
$ 8700.00
$ 0.00
$ 150000.00
$ 30000.00
$ 0.00
Projected
$ 15000.00
Contributions of Volunteer Time
Past Actual 3 Past Actual 2
Number of Hours 852 1,256
Past Actual 2
$ 477897.O0
PastActual 1
2,348
PastActual 1
$ 485254.00
Projected
2,348
Projected
$ 5570'12.00
Evidence of Volunteer
Contributions*
Calculated Value of
Projected Volunteer
Time
Past Actual 3
Revenue Totals $ 464496.00
Please upload a single file lvhich offe.s eviderlce in supporl of the projecle(i vokrnleer hours.
Gallery One volunteer hour projection s2021 .pdf 1 90.67K8
$ 67,012.00
Projected
$ 8000.00
$ 12000.00
$ 28000.00
$ 35000.00
$ 4500.00
$ 520.00
$ 2600.00
$ 245000.00
$ 1500.00
$ 16300.00
$ 0.00
$ 500.00
$ 15000.00
$ 2500.00
$ 8000.00
taxes
utlities
COGS
g rants
PPP
$ 3369.00
$ 13701.00
$ 88188.00
$ 8300.00
$
$ 3012.00
$ 15654.00
$ 81845.00
$ 41551.00
$ 36475.00
Past Actual 2
$ 421813.00
Past Actual 2
$ 56084.00
$ 3620.00
$ 20950.00
$ 85550.00
$ 20157.00
$ 38747.00
Past Actual 1
$ 485243.00
Past Actual 1
$ 11.00
$ 3620.00
$ 22000.00
$ 90000.00
$ 30000.00
$ 0.00
Projected
$ 525040.00
Projected
$ 31972.00
Past Actual 3
Expense Totals $ 457724.00
Profit & Loss
Past Actual 3
$ 6772.00
Application Certification
The applicant here certifies and affirms: 1. That it does not now. nor will it during the performance of any contract arising
from this application, Lrnlawfully discriminate against any employee. applicant for employment, client, customer, or other
person who might benefit from said contraci, by reason of age, race, color, ethnicity, sex, religion, military status, sexual
orientation, creed, place of birth, or disability; 2. That it will abide by all relevant local, state and federal laws and
regulations and,3. That ii has read the information contained in the lnstructions on pages 1 and2 and understands and
will comply with all provisions thereof.
Certified by:
/rw#*{dtft&"
Name*
Applicant's Title*
Monica Miller
Director
\)^vt f \o't
Y;"b,oo 3 rrr
Department of the Treasurylnternal Re,ren ue Senvice
Date: June 19,2000
Aclic-, ^-:vqrlu / r. v
408 ,t r* Peaii
:iiE'rS:*i-:.'.,V.:. 98926-3': ":2
P. O. Box 2508
Cincinnati, OH 45201
Person to Contact;
Ms. Smith #31-47262
Cuslomer Ser-vice Representative
Toll Free Telephone Number:
8:00 a.m, to 9:30 p.m. EST
877-B2s-55A0
Fax Number:
513-263-3750
Federal ldentification Number:
9-1-08501 95
leai- Sir cr lviadam
This ieiter is in r-esponse to ycur telephone requesi on June 19, 2000 for a copy of your organization's
Cetsrrnination ietter. This letier r,viil take the place oi the copy you requested.
Cui'records icdicate ihat a determinaticn letier issueci in February '197'1 granted your organization exempiion
fi'orn iederal income tax under section 501(c)i3) of the lntei'nal Revenue Code. That letter is still in eifeci,
3aseo cn rniormarion subseqUently sr.rcmiiied. we classified yor.rr organization as one that is not a pritraie
iounilaricri,"vithin lhe meaninq of secticn 509ia) oithe Code because itis an organizalion descrtbed in
seci;on 5C9ra)i2:
T:is class;iicaticn ,,vas based on the assumpiion lhat youl organization's operations wouid conlinue as siaied
rn the aoprication. if your organization's sources oi suopoi-t, or its character, method of operations, or
o,-riposes have changec piease lei ':s kncvv sc rre can consider" tne eifect cf the change on tne exempi
siaids aic iouncaiion slatus of your oiganization.
Ycur ciganization is required to file Forrn 99,:,1. Retur-n oi CrEanizaticn Exempi frorn lnccme Tax, only if its
gross receipts each year are normaily,"nore than 525,000. lf a reiurn is required, it must be filed by the 15th
derl oi th+ fiith month aiter the end cf the organrzation's annua! acccuniing period. The iaw irnposes a
penalry cf S2O a day up to a maximurn ci S'iC,COC wi",en a return is iiled late, unless there is reasonable
cause ;ci-ihe deia-v
All exemgi organizations {unless specifically excluded) are liable for taxes under the Federal lnsurance
Scntrrbutions Act isocial security taxes) on remuneration of $100 or more paid to each employee during a
catendar 5'ear. Ycur organizatron rs not iiabie ior the iax imposed under the Federal Unemployment Tax Aci
(FJT,A.r.
Organizations that are not private fcundaiions are not subject to the excise taxes under Chapter 42 of the
Code. Howe'ier, these organizaiions are not automatically exempt from other federal excise taxes.
Donors nray deduct contributions to yoilr organization as prcvided in section 170 of the Code. Bequests.
iegacies. de'rises, iransfers, or gifts to your organiza'rion oi- for its use are deductible for federal estate and
gifl tax purposes if they meet the applicable prcvisions oi sections 2055, 2106, and 2522 of the Code.
Gallery One volunteer hour projections evidence from 2O2L
Event Estimated
12 Board Meetings x 20x2hrs 480
36 committee meetings x 5 xlhr 180
Paint Ellensburg I48
Planter Sale 80
Wine in the Valley r20
Exhibit lnstallation 10 x 20 200
GeneralSupport 20/mo 240
Teen art apprentice help lOhrs/wk x 40 400
Building projects- floor, courtvard, clean 200
CWU lnterns lOhrs/wk x 30 300
TOTAL:2348
528.5a/hr according to https://independentsector.org/value-of-volunteer-time-2021/
Volunteer Log for January 24-March 7. Does not include board member, intern or volunteer hours for
Art After School.
Date Hours Nams Volunteer rob
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Gallery One Visitor Analytics Statistics from 2015 to 2O2LMailing ListKittitas Countyoutsde Kittitas CountyOut of StateFacebook Lik€s (ststs top 24), Kitttas CountyO utside Kittit8s f ountyOut of Stat# CBuntryl/tembersKiftitas Couniy0 ut8ide Kittitas Co u tu-,Out of StEt# CGuflirytop.locatlonsKittitas CountyO utside KittitaB Co u ntyOut qf StateYeutube SubscribersViaitor SurveyKittit8B County0ut3ide Kittitas CountyOut of Staie/ Country2016%2017oflo2018%frtfo2019%2020%2599151,7s161231v9{)40A&tl1-1,0954{X}455.0232D32355%33%lL6/o60%38?42o/o80%r.8%Za/o44%37{,AL94/o2528I 35946932ffi129675164413110795824fl)33743936206s8%3L%rt%22%increi61%36,063s/o78962ts41%519639%10%2SL21"414062857t2291"34328753844186119707rf876376710641fl5%26li9D/a43471082%1"5%Ta/o50391125e811211 0691198zEt50714rt414Jt//1936E4'/o28%increase4216I 01S16%'1 S9t23241 00€298! toz31f1103130357t6217-r801 83064%289{43%6rh319d5%10%?0$0911807s5s11S374m?326b:s64%2g%43%E-1o/"s%4S%4?%:1 0"1670;"/or9%11%9lL-sl?g.lzsz13711025960%3s%5%sls-slztlz0L25112aa10840s/1+e/10/le60a.630%1t)%201316767201420635zorol 2o1s25,t8ol 22Ls7201729302201824955201t}25V32zozrl 2o2ogeral 946bX)22 proiectedffi,tmVisits To Gal0neAve% Kittitas Cou96 Outside Kittitas Co67H"9%9%% out of
Gallery One 2022 Draft Exhibit, Event Schedule, Areas Represented
Highlights include outdoor activities and demonstrations at the Fair, the
Farmers Markets, Kittitas County Studio Tour, Group Shows from Yakima
and Missoula, MT, and a National Call to Artists
Average attendance of First Friday= 350, pre-pandemic, currently 200, highest reaching 798
Average monthly visitor = 1100 pre-pandemic, currently 706
Adult classes= 10 per class x 120 classes= 1200
ExhibiU Events Sample lmage Areas represented
Jan/ Feb
. Sam Fisher and Annual
Members Show. First Friday. Pecha Kucha - Virtual. Classes
tr$
rL
a-1 rw --.it
20% of members
are from outside of
Kittitas County
Feb/ March. All Mujeres- Latinx Women. First Friday. Classes
Group show
featurng mainly
artists from Yakima
county
A pri
NationalCall
First Friday
Classes
Nationalcallfor
artists juried by
celbrated artist
Jane Kim
May-June. Open exhibit of Kittitas County
artists. Meet the artists. Studio Tour OUTSIDE. Artists in Action at the market. Classes
Kittitas County
artists will draw
friends and family
from outside the
region
June- July. Ceramics artists of Missoula. Artists in Action. Classes
:}}t?rl
i i:!1:i
il
Ceramics exhibit
from Missoula, MT
August
a
a
a
a
a
Group show from PNW artists
Ryan and Laura Wise
Meet the Artist
Pecha Kucha
Classes
It.r t
+
t
Curator from Tri-
Cities and artists
from the PNW
September. Paint Ellensburg hybridr First Friday. Artists in Action at the Fair
t
SepU Oct. Maria Cristalli and Andy
McConnell. Meet the Artists
Bellingham and Cle
Elum artist
Nov/Dec. Holiday exhibit. Studio Sale
Artists from PNW
GIFTS.ART. CLASSES
Sample Print Ad (not to scale)
t
!'I
r
o
cilInAt
H#$*l
Quarterly newsletter showing a sample of events and classes for FALL 2021
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ANT AFTER SCI{OOL
Exhibit "B"
Guidelines and Requirements for
Expenditure Reimbursements from Lodging Tax
Section 1. Branding
Contractors who have been approved to utilize grant awards for advertising expenditures must
incorporate Kittitas County and the appropriate City of Cle Elum, Ellensburg, or Roslyn tourism
information as follows:
A. Websites and Social Media Sites must include the County's and appropriate City's tourism
website logo or URL with an operational link to the site(s). The URL landing page must use the
correct logos and have a link to centralwashingtonoutdoor.com. Contractors must either keep
the landing page active until time of reimbursement or use a screen capture for full
reimbursement. (lf you are using a live logo as the link to CWO, please ensure the hyperlink is
shown in the screen capture). The logo must be displayed on the contractor's home page, it
must be sized no smaller than% inch in height and must be surrounded by appropriate white
space to allow easy recognition and legibility. Contractors shall not change the logo(s) in color or
appearance.
B. Print Advertising and Online Display Advertising of all types (including but not limited to
newspaper, periodicals, flyers, posters, billboards, direct mail, e-newsletters, third-party
websites, streaming displays, social media etc.) must include the County's and appropriate
City's tourism website logo (or URL with a one-click away operational hyperlink). The URL
landing page must use the correct logos and have a link to centralwashingtonoutdoor.com.
Contractors must either keep the landing page active until time of reimbursement or use a
screen capture forfull reimbursement. (lf you are using a live logo asthe linkto CWO, please
ensure the hyperlink is shown in the screen capture). The logo must be sized no smaller than%
inch in height and must be surrounded by appropriate white space to allow easy recognition and
legibility. Contractors shall not change the logo(s) in color or appearance.
C. Video Advertisine of all types (including but not limited to television, online, electronic kiosks,
motion billboards, etc.) must include the County's and appropriate City's tourism website logo.
The logo must be sized no smaller than% inch in height, and must be surrounded by appropriate
white space to allow easy recognition and legibility. Contractors shall not change the logo(s) in
color or appearance.
All logos and website information may be obtained by contacting the Director of Tourism, Kittitas
County Chamber of Commerce.
Section 2. Advertisine Reimbursements
Contractors seeking reimbursement from Lodging Tax Funds for advertising expenditures must adhere
to the following guidelines and requirements for each type of advertising media utilized.
A. Print Advertising
1,. Print advertising placed with any media provider which operates exclusively outside of
Kittitas County may be reimbursed aLLOO% of the cost, including any production costs. To
operate exclusively outside of Kittitas County, the provider must not be physically located in
the County and/or not distribute any media within the County.
2. Print advertising placed with any media provider which operates inside Kittitas County may
be reimbursed as follows:
a. For date-specific events, advertising the day of the event and up to 10 days prior to
the event may be reimbursed attOO% of the cost, including any production costs.
b. For seasonal or year-round events, or for date-specific events outside of the time-
frame in Section 2 A, (21(a) above, advertising reimbursement requests must include a
statement from the media provider specifying the percentage distribution to areas
outside of Kittitas County. Reimbursements will be allowed for the amount distributed
outside of Kittitas County, including any production costs.
B. Television Advertising:
1. Television advertising placed with any media provider outside the Yakima/Kittitas DMA will
be reimbursed at L00% of the cost, including any production cost.
2. Television advertising placed with any media provider inside the Yakima /Kittitas DMA will
be reimbursed as follows:
a. For date-specific events, advertising the day of the event and up to 7 days prior to
the event may be reimbursed atLOO% of the cost, including any production costs.
b. For seasonal or year-round events, or for date-specific events outside of the time-
frame in Section 2 B,2(al above, advertising may be reimbursed at the rate of 70% of
the totalcost, including any production costs.
C. Online Advertisins:
L. Online advertising and promotion may be reimbursed at 100% of the cost, including any
production cost.
2. Streamed media (radio, television, other) requests for reimbursement must include a
statement from the media provider specifying the percentage of recipients which are
outside of Kittitas County. Reimbursements will be allowed for the percentage distributed
outside of Kittitas County, including any production costs.
D. Di Mail:
L. Direct mail advertising may be reimbursed at 100% of the cost, including any production
cost, for each item mailed or shipped to a destination outside of Kittitas County. ln order to
receive reimbursement, a list of the addresses and a signed statement from the contractor
that the list is accurate, or other proof of delivery, must be provided along with other
required documentation.
E. Flvers/Posters:
1. Flyers or posters which are placed outside of Kittitas County may be reimbursed at L00% of
the cost, including any production cost. ln order to receive reimbursement, a list of the
locations where flyers or posters were posted outside of Kittitas County, a signed statement
from the contractor that the list is accurate and a copy of the poster/flyer must be provided
along with other required documentation.
2. Banners which are placed inside of Kittitas County may be reimbursed atLOO% of the cost,
including any production costs. ln order to receive reimbursement, the banner cannot list a
specified date or location. Request can only be made one time.
3. Signage (site layout use only) which are placed inside of the venue/facility of the event may
be reimbursed at 100% of the cost, including any production costs. ln order to receive
reimbursement, the signage cannot list specified date or location. Request can only be
made one time. (i.e. ADA Parking/Parking, Loading Zone, Evacuation Route, Bathrooms, and
Stage locations)
F. Radio Advertising
L. Radio advertising placed with any media provider located outside of Kittitas County may be
reimbursed atIOO% of the cost, including any production cost.
2. Radio advertising placed with any media provider located inside of Kittitas County may be
reimbursed as follows:
a. For date-specific events, advertising the day of the event and up to 7 days prior to
the event may be reimbursed atlOO% of the cost, including any production cost.
b. For seasonal or year-round events, or for date-specific events outside of the time-
frame in Section 2 F,2(al above, advertising may be reimbursed at the rate of 30Yo of
the total cost, including any production costs.
G. Operation Reimbursement:
L Operationcostsmaybereimbursedl00%ofthepaidinvoicecost. lnordertoreceive
reimbursement operations invoice must an approved cost from the Consolidated Lodging
Tax committee members list. lnvoice provided must include notation of payment with proof
of payment.
2. Mileage reimbursements that are outside of 50 miles of Kittitas County may be reimbursed
at LOO% of cost. ln order to receive reimbursement, a signed statement from the receiver
along with other required documentation. Mileage reimbursement subject to IRS mileage
reimbursement rates which may change annually.
3. ltems not eligible for reimbursement:
a. Salaries of employees
b. Capitol purchases- any item with 3+ years life and over 55,000.c. Licenses, permits, insurance, or credit card fees