HomeMy WebLinkAbout002- Cle Elum RoundupLT-2022-OO2-CLE ELU M ROU N DUP
2022 LODGI NG TAX SERVICES AGREEMENT
BETWEEN KITTITAS COUNTY AND THE CLE ELUM ROUNDUP ASSOCIATION
This Contract, effective January !,2022 is made and entered into by and between KITTITAS
COUNTY ("County"), a subdivision of the State of Washington, and the CLE ELUM ROUNDUP
ASSOCIATION ("Contractor"), for the 2022 Cle Elum Roundup ("Event").
WHEREAS, the purpose of this Agreement is to provide for activities and expenditures
designed to increase tourism,
NOW THEREFORE, in consideration of the terms and conditions contained herein, or
attached and incorporated and made a part hereof, the County and the Contractor mutually agree
as follows:
Section 1. Scope of Work.
a. Contractor shall provide the services and staff described in its Application for Lodging Tax
Funds submitted to the Lodging Tax Advisory Committee, attached hereto as Exhibit '?"
which is attached hereto and incorporated herein by this reference.
b. Except as otherwise specifically provided in this Agreement, Contractor shall furnish the
following as required to perform the services, described in Paragraph (a) above, in
accordance with this Agreement: Personnel, labor and supervision; technical, professional
and other services. All such services, property and other items furnished or required to be
furnished, together with all other obligations performed, or required to be performed, by
Contractor under this Agreement are collectively referred to herein as "Services."
c. Contractor shall commence, perform, and complete such Services in accordance with
Exhibit "8" which is attached hereto and incorporated herein by this reference.
Section 2. Pavment.
a. As full compensation for satisfactory performance of the Contractor's Services, the County
agrees to pay Contractor the sum of twelve thousand two hundred and sixty dollars
(S12,260.00) (City of Cle Elum lodging tax funding).
b. Additional payment terms: The County will make payment to the Contractor only on a
reimbursement basis, as receipts/invoices for any items including marketing and/or
advertising are submitted to the County, not to exceed the sum of twelve thousand two
hundred and sixty dollard (5f 2,260.00) (City of Cle Elum lodging tax funding).
c. Services/Expenses that are reimbursed must be dated during the current year and final date
to submit reimbursements requests is January 75,2023 after this date funds lapse.
d. Requests for reimbursements must be submitted to:
Kittitas County Auditor
Attn: Auditor's Accounting
205 West 5th Ave - Suite 105
Ellensburg, WA 98926
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LT -2O22-OO2-CLE ELUM ROUNDUP
a uditorsaccounting@co.kittitas.wa. us
Reporting requirements of your events will be required on prescribed forms from the
County Auditor.
f. Contractor is eligible to claim reimbursement for the following items and amounts only:
r Facility Rental
o Stock fee
r Talent fees (clown, announcer, band, sound, specialty act)
r Rental of equipment
o Rental of seating, stage, power, light, sound, screen. fencing, panels, trailers, drags,
tents,
o Marketing & promotional materials print, video, audio, electronic. Online, in-person,
radio, tv, social
o Security
r photography
r parking
o Ticket holder transport
e Volunteer training & supplies
r lT Support
o Office supplies
r Board member travel and training
g. Contractor is not eligible to claim reimbursement for any items not listed in Section 2 (f) and
is further expressly denied funding for the following items as requested in the application as
defined in Section 1(a): N/A
h. Contractors requesting reimbursement for event-specific expenses shall submit all claims as
no more than two reimbursement requests with supporting documentation.
Contractors must complete the Lodging Tax Reimbursement online training course provided
by the County Auditor's office prior to filing reimbursement claim. Requests for
reimbursement will not be accepted by the County Auditor prior to the training being
completed. The training may be found online at the Kittitas County Auditor's website at the
fol lowing add ress: http ://www.co. kittitas.wa. us/a ud ito r/defa u lt.aspx
Section 3. Performance bv Contractor.
Contractor shall not (by contract, operation of law or otherwise) delegate or subcontract
performance of any Services to any other person or entity without the prior written consent
of the County. Any such delegation or subcontracting without the County's prior written
consent shall be voidable at the County's option.
b. Contractor shall at all times be an independent contractor and not an agent or representa-
tive of the County with regard to performing the Services. Contractor shall not represent
that it is, or hold itself out as, an agent or representative of the County. ln no event shall
Contractor be authorized to enter into any Agreement or undertaking for or on behalf of the
a
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County. lt is understood that the Contractor and the Contractor's staff and employees are
not employees of the County and are not, therefore, entitled to any benefits provided
employees of the County.
c. Contractor shall comply with all applicable laws, ordinances, rules, regulations, orders,
licenses, permits, and other requirements, now or hereafter in effect, of any governmental
authority (including, but not limited to, such requirements as may be imposed upon the
County and applicable to Services). Contractor shall furnish such documents as may be
required to effect or evidence such compliance. All laws, ordinances, rules, and orders
required to be incorporated into agreements of this character are incorporated into this
Agreement by this reference. Contractor agrees to obtain all required licenses and permits,
and further agrees to keep them in full force and effect during the term of this Agreement.
d. The County and the Contractor agree that in fulfilling the terms and conditions of this
Agreement neither shall discriminate on the basis of race, creed, color, national origin, age,
sex, marital status, or the presence of a physical, sensory, or mental handicap.
e The Services shall at all times be subject to inspection by and approval of the County, but
the County's making (or failure or delay in making) such inspection or approval shall not
relieve Contractor of its responsibility to perform the Services in accord with this
Agreement, notwithstanding the County's knowledge of defective or non-complying
performance, or the substantiality or ease of discovering the same. Contractor shall provide
the County with sufficient, safe, and proper facilities and equipment for such inspection and
free access to such facilities.
f. This contract is subject to review by any Federal or State auditor. Contractor shall promptly
furnish the County or its designee, or such Federal or State auditor with such information
related to the Services as may be requested by the applicable governmental entity.
Contractor shall preserve and maintain all financial records and records relating to
performance of Services under this Agreement for six (6) years after contract termination.
For such duration after the County makes final payment of compensation due hereunder,
Contractor shall provide the County access to (and the County shall have the right to
examine, audit and copy, with or without notice) all of Contractor's books, documents,
papers and records related to the Services or this Agreement.
g. Contractor understands and acknowledges that Contractor is solely responsible for its own
reporting and accounting of all state, federal, social security, and local taxes, of every nature,
arising from Contractor's performance of this Agreement. All compensation received by the
Contractor will be reported to the lnternal Revenue Service at the end of the calendar year in
accord with the applicable IRS regulations.
Section 4. Release, Indemnitv, and Hold Harmless.
The County assumes no liability for the Contractor's actions under this Agreement. Contractor
releases and shall defend, indemnify, and hold harmless the County, its officers and employees,
agents, representatives, attorneys and/or volunteers, from and against all claims, costs, liabilities,
damages, and expenses, (including, but not limited to, reasonable attorney fees) which arise or
may arise or be alleged to arise out of or by reason of this Agreement including:
a Any fault, negligence, strict liability or product liability of Contractor in connection with the
2022 County Lodging Tax Funding Agreement Poge 3
a
LT-2O22-OO2-CLE ELUM ROU N DUP
Services for this Agreement;
Any lien asserted upon any property of the County in connection with the Services for this
Agreement;
Any failure of Contractor, or of the Services, to comply with any applicable law, ordinance,
rule, regulation, order, license, permit and other requirement, now or hereafter in effect, of
any governmental authority; or
a Any breach of or default under this Agreement by Contractor
Section 5. Comnliance Public Records Law
ln compliance with Washington's public records law, the County will retain copies of any
documents associated with this Agreement, which may be required by law unless legally
exempt from such retention, for any applicable legally required retention period.
b. ln the event a public records request is made to the County for documents created in
relation to this Agreement, should legal uncertainty arise regarding the disclosability of any
documents under federal or state public records laws, the County shall provide notice to
Contractor pursuant to Washington's public records act, chapter 42.56 RCW, to allow
Contractor to seek a court injunction.
c. The County specifically shall not be liable to Contractor for the County's release under public
records laws of any documents not protected by trademark, copyright or other law.
Section 6- I I lnsurance Waiver
With respect to performance of this Agreement and as to any claims against the County, its Additional
lnsureds, officers, agents and employees, the Contractor expressly waives its immunity under Title 51"
of the Revised Code of Washington, the lndustrial lnsurance Act, for injuries to Contracto/s employees
and agrees that the obligations to indemnifli, defend and hold harmless provided in this Agreement
extend to any claim brought by or on behalf of any employee of the Contractor. This waiver is
mutually negotiated by the parties to this Agreement.
Section 7. lnsu and Endorsements.
a. The County may require through a request in writing that the Contractor provide the County
with a certificate, binder, or policy of liability insurance, acceptable to the County in an
amount specified by the County.
b. Such liability insurance shall be such as will protect Contractor, its employees, agents and
representatives, from all claims, losses, harm, costs, liabilities, damages and expenses
arising out of personal injury (including death) or property damage that may result from
performance of the Services or this Agreement, whether such performance is by Contractor
or any of its employees, agents or representatives.
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c.Should the County require such liability insurance, the Contractor agrees to provide proof of
insurance prior to commencing performance of this Agreement.
d. Copies of the County's written request and the insurance documents provided by Contractor
shall be attached to this Agreement and by this reference will be made part hereof.
e. Where insurance is requested by the County, all liability insurance policies shall be endorsed
to include the County as an Additional lnsured and shall stipulate that the insurance
afforded by the policies shall be primary insurance, and that any insurance, self-insured
retention, deductibles, or risk retention trusts maintained or participated in by the Parties
shall be excess and not contributory to any other insurance maintained by the County.
Contractor shall furnish the County a certificate of insurance with Endorsement as evidence
that the required policies are in full force and effect.
Sectlon 8. Termination.
The County may, by written notice thereof to Contractor, terminate this Agreement as to all or any
portion of the Services not yet performed, whether or not Contractor is in breach or default. Upon
receiving such notice of termination, Contractor shall, except as otherwise directed bythe County,
immediately stop performing the Services to the extent specified in the notice. ln the event the
County terminates the Contractor's Services, the Contractor is obligated and hereby agrees to
refund to the County all monies paid for Services not yet rendered by the Contractor, if any, as of
the date of the notice of termination.
Section 9. Miscellaneous.
a. Contractor shall not (by contract, operation of law or otherwise) assign this Agreement or
any right or interest in this Agreement without the County's prior written consent.
b. This Agreement embodies the entire Agreement between the County and Contractor, and
supersedes any and all prior oral or written communications, proposals, conditions, promises,
representations, or understandings regarding the Services. No change, amendment or
modification of any provision of this Agreement shall be valid unless set forth in a written
amendment to the Agreement signed by both parties.
c. Notice for any purpose under this Agreement, except service of process, shall be given by
the Contractor to the Kittitas County Commissioners and the Kittitas County Auditor, 205 W.
5th Ave. Ste. 108, Ellensburg, WA 98926. For all purposes under this Agreement, any notice by
the County to the Contractor shall be given to the Contractor's address provided on the
signature page. Notice may be given by delivery or by depositing in the U.S. Mail, first class,
postage prepaid, certified mail, return receipt requested.
d. The section and paragraph headings of this Agreement are for reference convenience only
and are not intended to restrict, affect or be of any weight in interpreting or construing the
provisions of such sections or paragraphs.
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e. This Agreement may be executed in one or more counterparts and by facsimile, each of
which will be deemed an original, but allof which togetherwillconstitute one and the same
instrument.
f. Contractor warrants to the County that the individual signing on Contractor's behalf has the
requisite power and authority to enter into and to perform Contractor's obligations under
this Agreement. Contractor further warrants to the County that Contractor has made no
misrepresentation or misleading statement in connection with this Agreement, and is not in
violation of any applicable law, ordinance, or regulation the consequence of which will or
may materially affect Contractor's ability to perform its obligations under this Agreement.
g. lf any term or condition of this Agreement or the application thereof to any person(s) or
circumstances is held invalid, such invalidity shall not affect the other terms, conditions or
applications which can be given effect without the invalid term, condition or application. To
this end, the terms and conditions of this Agreement are declared severable.
h. The exclusive venue for any action brought to enforce this Agreement or any of its terms
shall be in Kittitas County, State of Washington.
The performance of this Agreement is subject to termination without liability by either party
upon the occurrence, or upon the prediction by the National Oceanic and Atmospheric
Administration, any other agency of the United States Government, or any agency of the
Government of the State of Washington of the occurrence of any circumstance beyond the
control of either party-including, without limitation, acts of God, war, acts of terrorism
within a fifty (50) mile radius of Kittitas County, government regulations, disaster,
pandemic/epidemic illness, strikes or threat of strikes (except that neither party may
terminate this Agreement for situations involving that party's own employees), civil
disorder, or curtailment of transportation facilities-to the extent that such circumstance
makes it illegal , impossible or economically impracticable for the parties to complete the
duties and mutual obligations agreed upon and imposed upon them herein. The ability to
terminate this Agreement without liability pursuant to this paragraph is conditioned upon
delivery of written notice from one party to the other within 10 days of such occurrence or
upon delivery of written notice from one party to the other within 24 hours of the receipt of
notice of the prediction of any of the above occurrences. To the extent feasible within the
constraints imposed by any event of the type described above, the parties agree that if the
triggering event is of apparently or likely transitory effect, the parties may negotiate such
amendments to the agreement that are mutually satisfactory and not otherwise contrary to
law, including but not limited to a change in the dates for completion of any portion or the
entirety of this agreement.
2022 County Lodging Tax Funding Agreement Page 6
LT -2O22.002-CLE ELUM ROU N DUP
KITTITAS COUNTY
BOARD OF COUNTY COMMISSIONERS
Laura Osiadacz, Chair
Cory Wright, Vice Chair
Brett Wachsmith, Commissioner
Date signed:
ATTEST
Clerk of the Board
APPROVED AS TO FORM:
Deputy Prosecuting Attorney
CONTRACTOR
IPrint Name]
[Address]
[Telephone]
2022 County Lodging Tax Funding Agreement Poge 7
Exhr bi"t- "fi"
CLTAC: Application for Lodging Tax Grant Funding
Grant Application
Workshop -2021*
Submittal lnstructions
& General
lnformation *
Diti yolr atterd tlre Grailt Application \"Alorkshop - 20? I hosled by the Killilas Courly Charrlte. cf Corr[le,ce?
.* Yes
;No
a, Yes,
I have reird and {rnderstanrl Subnitiat lnstruclicns and General lrfortrraiion for ll}e 2Q21 Lodgin!, tax Grant Funding
Process
You are strongly encouraged to compose your responses to the questions ofthis form with a desktop text editor
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sent to you in an email. For your convenience we have provided a word document version of the quesiions. Download it
here.
Organization lnformation
Name of Organization* Cle Elum Rourrdup Association
Organization Address* street Address
PO Box 671
,kjrJress l-iile 2
City
Cle Elum
- Pa9tat 1 Zip Cotte
98922
Stale I Province / Reglorl
Washington
C0untry
USA
Organization is a: *. Business
'e, Non-Profit
(Note: Please submit W-9 for business or IRS Designation Letter for non-profit.)
Click here to view sample documents (redacted).
Upload Proof of
Organization Status*
IRS letter.pdf
Acreptable file lornrals include: .lPG, pDlj or TIFF
442.05K8
Project Contact I nformation
First Name*
Last Name*
Phone Number*
Email
Siacy
Meyer
206-355-7396
secreta ry@cleelumrou nd up. com
Project or Event lnformation
ProjecVEvent Name* Cle Elum Roundup
Service Categories Check all calegories lhat apply lo this application
i Tourism prornotion/marketing
r'i Operation of a special event designed to attract tourists
, Operation of a tourism related facility
I Other ,
Event Dates
Please provide any specific dates, or range of dates, on which your event or project will be held. You may add as many
dates or date ranges as necessary.
Event Dates
Start Dates*
7129t2022
Project/Event
Location *
New or Ongoing
ProjecVEvent? *
Amount of Funding
Requested *
Funding Request Max
Tourism Seasons*
Application Questions. Part 1
End Dates
7t31t2022
WA State Horse Park, Cle Elum, WA
"., Ongoing Project/Event (More than four years in existence)
, .' New Project/Evenl (Four or fewer years in existence)
$ 12800.00
lf you selected "Ongoing Project/Event" above this amount may not exceed '1 oyo of the total expense budgei of this
Fronr the lisl below. what season will your project enhance tourism? Selecl any vvhich spply.
.; Year-round (January - December)
, , Off Season (November - February)
, i Shoulder Season (October or March - May)
rr High Season (June - September)
Please answer each question completely, in the order listed. Please include any supporting data within the
response narrative.
1 | ProjecUEvent Description
Please provide a description of your projectievent.
Response 1:
ProjecVEvent
Description *
Video Link
List of lntended Use of Funds*
Facility Rental
Stock fee
Talent fees (clown, announcer, band, sound, specialty
act)
Rental of equipment
Rental ofseating, stage, power, light, sound, screen.
fencing, panels, trailers, drags, tents,
marketing & promotional materials print, video, audio,
electronic. Online, in-person, radlo, tq soc
Security '
Photography
parking
Ticket holder transport
volunteer training & supplies
lT Support
office supplies
The Cle Elum Roundup Association presents PRCA & WPRA sanctioned
(Profession Rodeo Cowboy AssociationA/i/omen's Professional Rodeo Association)
pro-rodeo and western entertainment the last weekerrd in July at the Washington
State Horse Park in Cle Elurn, Washington.
The weekend kicks off with a Rascal Rodeo specially designed for individuals with
special needs mid-morning on Friday, lwo PRCAA/i/PRA rodeo performances on
both Friday and Saturday evenings, PRCAAA/PRA slack roping and barrel racing
during the day Saturday, and cowboy church & a community/amateur event on
Sunday. Plus, there are vendors, entertainers. royalty. and kids & family activities all
weekend long before, during, and after each rodeo performances.
The professional rodeo perfornrances are filled with traditional rodeo events, as well
as, an entertaining clown and crowd-pleasing announcer, mutton busting, boot
races. Rodeo Royalty runs, cowhide races and a spectacular grand entry where
sponsor flags fly high and the American flag is honored with the national anthem
pedormed live by local talent.
We offer family activities before the rodeo, along wiih rodeo royalty and contestant
meet & greet. as well as ente{ainment inclLrding music. dancing and refreshments
after each of the rodeo performances. We find that multiple rodeo performances and
added activities of our event along with partnerships with sponsors to offer discounts
and advertising for local accommodations encourage our out-of-town patrons to stay
the night and enjoy a full weekend within our community.
The Cle Elum Roundup Association is a non-profit organization comprised of
dedicated vo'unteers working to strengthen our cornmunity through the traditions of
roundup and the awesome sport of rodeo.
2500 characler lirnit
Please pro,ride us link to e briel video sLrrnnrary of you orgarizal:on's event,rprcjecl. You tll-JST be present al the
Q&A rneeting ir Novenrber lo qualily lor lLrnding.
hitps:/lyoLrtu. be/DSuz6GgT-vM
board member travel & training
2l Supporting Kittitas County as a tourism destination
1. Away from iheir place of residence or business and staying overnight in paid accommodations:
2. To a place fifty miles or more away from their place of residence or business for the day or staying overnighi;
3. or from another country or state outside of their place of residence or business.
You must provide the evidence utilized in determining your projections.
Response 2.'1 *V\4ry vrould lourisis l.avel lo Kittilas Couilly to altend yoLtr evesyactivitytfacility"
The Cle Elum Roundup attracts tourists from across the state and beyond. The high
mountain seiting with our arena nestled in the irees is unique for rodeo and many
fans come to enjoy the sport in a nontraditional backdrop.
The Central Washington location and mulliple daylnight event attract patrons from
around the State. Cle Elum is close enough to drive to for a fun event, yet far
enough away that people choose to spend the night so they can enjoy the before &
after rodeo enteriainment and a full weekend of events and activities in Kittitas
County.
PRCAA /PRA are the highest level of sanctioning in the sport of rodeo. This means
that the best contestants from all over the world and the highest level of stock, along
with nationally recognized PRCA photographer, clown & announcer bring fans and
followers to Cle Elum and Kittitas County.
Additionally. rodeo royalty travel from across the pacific northwest to participate in a
weekend full of royalty activities. They often arrive on Tlrursday and stay for the
whole weekend. They bring followers and fans, as well as promote local businesses
and Roundup sponsors through visits and social media posts. Plus we can't deny
that they help with rodeo attendance as many little girls beg to meet the real
princesses and ponies.
ln 2021 we had 2039 in overall attendance. With more than 1300 from locations
outside of Kittiias CoLrnty and 236 fronr out of state or country. This information was
gathered using a direct count method with tickel purchases and registrations of
volunteers, contestants and vendors.
It's clear to see that rodeo contestants and fans don't mind traveling to join in the
wesiern way of life and enjoy the competition of rodeo at its finest.
2500 characief litrrii
Response 2.2*
Application Questions: P ar1 2
Descrihe lhe prjol sr.rccess oi your everllactivitylfacility iI aliractior] tourisls.
Over the past 8 years, the Cle Elum Roundup has seen an increase in notoriety and
attendance. The Roundup has grown from an amateur rodeo with 100 spectators to
a PRCAAIVPRA professional rodeo weekend event that attracts thousands of
spectators, vendors. contestants, and volunteers.
ln 2021 attendance was iracked by direct count. Barcoded tickets were sold and zrp
codes for purchasers were recorded at the time of sale. Tickets were scanned at the
seating entry gate. Addiiionally, we collected accommodation information by direcl
ask with regards to overnight stay and accommodations information as Kittitas
resident information. Additionally, contestants. verrdors, and volunteers were asked
to provide honre zip code and overnight accommodation information during the
registration process.
h 2A21 we had 2039 overall atiendance. 1309 were from outside of Kittitas County.
236 were from outside the state or country. 1070 paid for overnight lodging
(hotel/motel, RV or vacation rental) based on information provided in direct ask
during ticket purchase or registration as a contestant, volunteer or vendor. Using the
2.5 people per paid lodging night formula (as provided by the chamber) nreant that
there were approx 508 paid nights.
Clearly the Roundup brings western tourists to Cle Elum and helps them to discover
the allure of the shops, restaurants, and recreation in Kittitas County.
2500 char ader limll
3l lmpact
Response 3:
Measuring Results*
Describ" h6rv you ,vill protrlote yol.lr evenltactivilylfactlily to aalract iotlrists.
The Cle Elum Roundup will utilize marketing strategies in multiple mediums to
promote our event and attract tourisis to Kittitas County.
Our target audience will be individuals and families who have an interesi in rodeo,
western sports &lor lifestyle and enjoy the great outdoors.
We will utilize branded marketing in social media such as Facebook targeted ads,
lnstagram, Google AdWords, and influencer campaigns. Driving traffic to our website
for connection with tickets, accommodations, tourism, sponsor promo, ltnks. and
sales. We will use digital marketing Key Performance lndicators (KPl) to measure
the efficacy of our tactics to opiimize and improve the results throughout the
marketing canrpaign.
Relational digital and print marketing in partnership with our sanctroning body.
contractors, sponsors, and vendors. Agreement for social media and web promotion
to drive their followers and fans to our website, media, and event-
We will utilize in-person marketing and promotion with the Roundup Queen
ambassador who travels throughout the pacific northwest promoting the Roundup
and our community. Our royalty averages 4,000+ miles of travel each year and
hands out several hundred poster-photo cards that contain branding and event
information.
Additionally, we will utilize radio advertising, direct mail. posters, and other print
publications that will contain discount codes to drive business to our website from
outside of Kittitas county.
We will adjust our campaign to utilize sirategies with the greatest success in driving
ticket sales and tourism for our event.
2500 chara4ter linit
Application Questions: Part 3
4l Collaboration
lf your organization collaborates or has created partnerships with other organizations, groups, or other events,
how is this accomplished?
4.1 Collaboration*As a notfor-profit volunteer organization, the Roundup relies heavily on its
partnership businesses and organizations in order to hold our event.
We have more than 45 sponsors who financially support lhe Roundup because they
believe in our mission and the benefit we provide to the community. Several of our
donors have been with us since Roundup's inception in2014 and we have new
sponsors eaclr year. One of our key long{errn collaborators is the Washington State
Horse Park where our event is held each year.
We have partnered with several conrmunity organizations with the Roundup
contributing financially as well as with volunteers to Rotary, Youth Services
mentoring. Spirit Therapeutic Riding Center, Cle Elum Downtown Association,
Rascal Rodeo. Ellensburg Rode Posse, and the senior centers in both Cle Elum and
Ellensburg.
Additional partnerships have been forged with events likes Bares & Bronc in
Ellensburg, Toppenish Rodeo, Rascal Rodeo, & Roslyn Riders Playday. These
organizations support one another with volunteers and shared marketing &
promotion.
Thanks to partnerships and collaborations we give & receive shared social media
markeiing, poster hanging, volunteers, and recognitionlpromotion at events and
within organizations.
For 2022 we will continue to workrng with local businesses to collaborate on how to
better expand our event for the benefit of the Cle Elum & Roslyn communities.
2500 clraracler limit
4.2 Promoting Local
Business*
Descaibe how yoil lvill prornote lo.lcling €slirl)lishmerrts, reslaurants. a[d busir]ess locateC in Killilas Couilty
Our focused marketing and promotion will be web and social-media-driven. The
Roundup website will continue to have a Visitor lnfo heading with pictures. links. &
logos for local accommodations, our sponsors, the city of Cle Elum. and Kittitas
County. We will also partner with local VRBO and hotels with Roundup room/stay
rates and ticket packages.
Lodging information is provided during the ticket purchase process and a coupon for
a local restaurant will accompany each ticket.
Additionally, contestants, contractors, vendors. and volunteers will receive lodging
and sponsor information, as well as be dnven to our website for more information.
During the rodeo performances, sponsors will be promoied with vendor booths,
grand entry flags, arena banners, prinied on the day sheets and within the program
Additionally, the announcer takes downtime in the arena to promote our sponsors
throughout the event.
There will also be posters, newsprint, and radio ads with sponsor acknowledgment.
Our sponsors are the reason we are able to accomplish our mission so we will do as
much as we can to promote them and drive our fans to their businesses.
2500 characler litrril
4.3 Host Hotel*ls ihere a host lrolel lor yoLrr evert or grent p.ojecl? ll yes.
'ist
the hotel.
., No
c Yes. Timber Lodge lnn
5l Future Plans
Please explain what plans exist to allow this project to become self-sustaining. lnclude any plans for ticket sales,
event sponsors, and other cost-recovery models.
Future Plans*The Cle Elum Roundup Association is continuing to build a strong board of directors
with nrembers who are focused on meeting the organizational mission. Addilionally,
the board is utilizing best business practices along with policies and procedures that
will allow for strategic planning and long{erm self-sustarnability.
Some of the immediate plans are:
Utilize tiered and farnily package pricing for Friday night to encourage weeknight
attendance & continue to sell out all performances.
ln 2019 we identified the need lor increased seating capacity. We continue to work
with the facility to develop a plan for a long-term seating solution. However. fot 2021
we nrade the decision to rent temporary bleachers to increase our seating capacity-
2021 Roundup ticket sales were limited only due to seating capacity. The rental
bleachers have many limitations and are only a temporary seating solution.
Permanent seating is of the utmost importance to the successful growth of the
Roundup. However. it also presents substantial challenges due to space availability
& venue wants/needs, as well as. permitting, site prep, installation, labor, and
material costs. The longtenn benefits of permanent seating allows for better self-
sustainability of nol only the Roundup but also other evenis held at the venue. There
would be a revenue increase from additional tickets sales and tiered ticket pricing
based on seat location-
ln 2A22 we will continue to evolve our ticket sales with multiple performances and
family ticket packs, as well as partnerships with local hotels & VRBO on packages to
guarantee overnight siays.
ln 2022 we will utilize sponsorship levels that better align our revenue goals and
offers consistent messaging to our donors. This will help to preserve long-term donor
relations, as well as attract new supporters. There has been a positive supporter
response thus far.
h 2A22 we will be increasing contestant participation with high-level arena ground
management. We will increase our added money for all events and give go-round
prizes. The contestants raved about our ground and the gas cards we gave away tn
2021. Finally. we will work with our stock contractor, PRCA & Columbia River Circuit
to help increase our Rough Stock participation.
ln 2022we are looking to increase revenue with more cornmunity support through
an annual membership club, VIP seating, and expanding the event and specialty
acts.
2500 characler limil
Application Questions: Part 4
6l Additional lnformation
Provide any additional information which will assist the Lodging Tax Advisory Committee in evaluating your
project and its benefit to tourism.
COVID-19 lnfOfmatiOn lf you had 3 planned eve'nl in 2020 or 2021 . lvhelher lhey vrere able to take place or not. please describe any
successes and challenges yoLl €txperienced.
Our 2A2A event was canceled due to COVID-19 and following state and county
guidelines for health and safety of our community.
We were able to hold lhe 2A21 Cle Elum Roundup the last weekend in July at the
WA State Horse Park. We worked closely with the County Health Department to be
sure we were following all required state and county COVID 19 guidelines. We
moved forward with planning however we did shifl our budget and reduced some
expansion plans as there was uncerlainty from week to week if indeed a gathering
event would be allowed. Sponsors were supportive and gave what they were able
to. Sorne businesses were limited by the losses as a result of COVID-9 while others
were able to give more. Almost all of our previous sponsors were able to continue to
support the Roundup and expressed the value they see in what we offer to the upper
county. Ticket sales were slow until the month of the eveni. However, as soon as
people believed the event was going to hold. all performances sold out. We did have
some increased expenses with additional sanitation measures and the need for
rental seating and equipnreni. We were grateful to have a fun and successful
community event and look forward to 2A22.
2500 ch.rracler lBii
Additional lnformation The Cle Elum Roundup Association is a non-profit organization comprised of
dedicated volunteers working io strengthen our communiiy through the traditions of
roundup and the sporl of rodeo.
ln tlre past B years, the Roundup has become a well-regarded summedime event
that brings thousands of people from near and far into the county for a weekend of
fun. Our local economy benefits from the additional revenue generaied during
Roundup weekend. Restaurants, stores, hotels, campgrounds. shops. etc.
The Roundup Association is taking an aciive role in our community and is not only
working to offer an event but also strengthen our community by giving back of their
time and talent. as well as financial support. Plus, we have the added benefit of our
Queen ambassador who supports local schools, senior programs, and business, as
well as travels throughout the NW promoting our community and rodeo.
The Roundup will continue to focus on building strong sponsor, community, and
parlner relations and overcome limitations and challenges. ln working with the
Washington State Horse Park we are sure to find a solution to our seating capacity
challenge in 2022.
With a focused board of directors. the Roundup is ready, able, arrd willing to help
make 2022 a successful year for our communityl
2500 rharacter linrit
SUppOfting DOCUmentS Yotr nray ilpload any surporlirg {lo{urr}erls such as qraphs. images. diaqrarns. r}}arketing nraterials elc.
You are allowed lo subtrii up to 3 single page {US Lette,) docurrenls ir JPG. PDF or TlFi: iotrilzrl
7l Previous Lodging Tax Grant lnformation
Previous Years
Awarded Lodging Tax
Grants*
Overall Attendnace
Past Actual*
l-las yoLlr everl received Lodgin!, Tax funds i[ previoLts years ?
: No. this event/project has not previously received Lodging Tax Funding.
' ; Yes, 1 year previous
, Yes, 2 years previous
' Yes, 3 or more years previous
Projected *
2,039 2,500
Number of people travelling more than 50 miles for your event?
PastActual* Projected*
1,309 1,600
Number of people traveling from outside WA State for your event?
Past Actual* Projected *
236 300
The number of overnight guests who stay in paid accommodations in Kiititas County
for your event
Past Actual* Projected *
1,070 1,300
Number of paid lodging room nights resulting from you event/activity/facility?
PastActual* Projected*
508 520
Prior Year Paid
Overnight Stay Data
Past Methodology*
Projected
Methodology*
ln addilion lo fie'd above you nray rpload ihe evidence to suppo.l the ptior yeats' roont/night inlorntalion.
2021 zip totals by city, res, on.pdf 115.25K8
You may upload up io three single pages {US Letterl. oi information. lf you a single n}lltipage documelt. only the
first lhree pages will be coBsidered. The follovrilrg fornlats. vrill be accepied: JPG, PDF or TIFF
11/hat nelhodology did you use io calculate the 20 I I actual nurrrbers?
t, Direct Count (preferred)
, lndirect Couni
! I Representative Survey
r. I lnformal Survey (preferred)
: .r Structured Estimate
Other
Vlftal nrethodology will you use to calculate the upcotning
'lumbers?
r Direct Count (preferred)
I lndirect Count
' i Representative Survey
: : lnformal Survey (preferred)
'ri Structured Estimate
Other
Methodology
Narrative *
Please explain.
ln 2021 attendance was tracked by direct count. Barcoded tickets were sold and zip
codes for purchasers were recorded at the time of sale. Tickets were scanned at the
gate for enky. Additionally, we collected accommodation information by asking for
overnight stay and accommodations information. Additionally, we collected
residence and accommodations information for contestants, vendors, and volunieers
through a registration process.
ln 2021 we had 2039 overall attendance. 1309 were frorn outside of Kittitas County.
236 were from outside of WA state. 1070 paid for overnighi lodging (hotel/motel, RV
or vacaiion rental). Using the 2.5 personslper room formula for paid lodging nights
(provided by the chamber) thai would make a total of 508 paid nights.
2022 overall attendance is based on projected seating capacity and contestant
increases expected. Then we used the percentage comparisons for out-of-county,
oui-of-state, and overnights fram 2021 as we expect a similar demographic in 2022
(Out of county 64%, Out of state 12%, & Overnight 52% of the overall attendance).
We then used the 2.5 persons/per room formula for the paid lodging (as provided by
the chamber). This gave us aur 2022 projections.
2500 character lirnil
Application Questions: Part 5
8l Funding
Does your organization have, or have you applied for, grant funding from other sources? lf not, why not? lf yes, please list
the funding you have for the project, including any volunteer and in-kind sources in Question 9l Project Budget
Overview-
Funding sources and amounts which have not yet been secured will be listed separately, in the field(s) directly below
Finally. what changes would occur if the project couldn't be funded?
Other Funding *Does yoLrr organization lrave, or have you applied fol funding lrom olher sources?
,. i Yes .o, No
Explanation *ll irot lvhy irrt?
The Cle Elum Roundup Association has not applied fcr other grant funding sources
at this time. We have not had success in finding grants ihat match our mission or our
501c4 status far 2021 . However, we will continue to pursue funding sources in the
form of sponsorshipsldonations and seek grants that support our mission.
2500 character lirnil
Funding Shortfalls*
Matching Funds
Percentage
Verification of ln-kind
Contributions
Budget Year
Edit if necessary 2018
\^'4lat charges will be nrade il iunding lor yorir .equest is not availalrle or recomxlerlded ?
Should funding not be available for the Cle Elum roundup project then
reconsideration will have to be made for the validity of this event for the benefit of
the local comnrunity-
The Roundup understands that Lodging Tax may not be available for the loug term.
however, as a professiorral rodeo, we are still considered to be in our infancy. We
are working toward long-term goals that include becoming self-sustaining.
Over the past few years, we have significanily reviewed and revised our budget.
However. there are certain aspects of rodeo we can not compromise on for the
safety and protection of our sanctioning agreement, and even mote so our
contestants. stock, sponsors. volunteers & fans.
ln order to become self-sustaining we have to work through some venue challenges
that take time due to the tremendous expense involved in seating and arena
equipment, while also keeping the highest of caliber performances to keep fans,
sponsors and contestants engaged and excited to be a part ofthe Cle Elum
Roundup.
We truly believe lhat we are an asset to the conrmunity and that we help to influence
out-of{own tourists and overnight stays not only from our eveni but indirectly when
people return to Kittitas county because of the experience they had while attending
ihe Cle Elum Roundup.
2500 characi--r lirril.
s25.78
I his field !.rill auto lill with the torrecl per{:eillage besecl on yo{.ri iIpLrt 1o bud.tel sertion below.
9l Project Budget Overview
Please complete budget for this project/proposal. lf your agency operates independently of this project application it may
not be necessary to submit the entire agency budget. You must submit a budget which specifically pertairrs to the
project/event for which you are requesting funding and adheres to the basic budget format shown below.
The budget must include anticipated revenues, expenditures, and any potential profit or loss. For projectslevents which are
ongoing for more than one (1) year, please also submit actuals from the previous three (3) years of operations (need not
be consecutive) for the project/proposal if applicable.
For any claimed in-kind contributions valued at $500 or more and related to marketirrg/advertising, you must
submit verifying documentation which assures the contribution will be provided. For instance. if you are clairning in-
kind contributions in the form of advertising match. a binding contract itemizing the matching value and obligating each
party must be provided.
ATTENTION: ln an effort to allow an adequate level of flexibility for all applicanls, not all fields in the budget portion are
required to be filled before this form is submitted. Providing all applicable data is your responsibility, failure to do so
will potentially jeopardize your application's chance for review
For any clained in-kitld conlribuliens valued ;rl 5500 or rrore.,nd felaied lo nrarketingl:lilve!tisin{,. you ntus! silbfiit
veflfying docriilrenialron which assLl es lhe {;o[!rib!llior u!ll be provided.
2019 2021 2022
Revenues From Consolidated Lodging Tax Grant
Past Actual 3 Past Actual 2 Past Actual 1 Projected
$ 0.00
ln-Kind Contributions (except volunteerism)
LTAC Grant Funding $ 0.00
All Other Revenues
Account Name PastActual 3
Sponsorship $ 43300.00
Ticket Sales $ 17772.00
Merchandise $ 0.00
Bev. Sales $ 0.00
Vendor/stall $ 0.00
Special $ 0.00
Event/Fundralser
Royalty Sponsorship $ 0.00
Account Name
Rodeo ln-kind
Royalty ln-Kind
Past Actual 3
$ 4000.00
$ 0.00
Evidence of Volunteer
Contributions*
Calculated Value of
Projected Volunteer
Time
Past Actual 3
Revenue Totals $ 65072.00
$ 7,494.00 $ 10,000.00 $ 12,800.00
Past Actual 2
$ 42000.00
$ 25000.00
$ 0.00
$ o.oo
$ 0.00
$ 0.00
Past Actual 2
$ 5000.00
$ 4000.00
Past Actual 1
$ 39753.00
$ 33630.00
$ 2069.00
$ 10865.00
$ 950.00
$ 607e.17
$ 0.00
PastActual 1
$ 7500.00
$ 2500.00
Projected
$ 45000.00
$ 36000.00
$ 2500.00
$ 12000.00
$ 1000.00
$ 7500.00
$ 5500.00
Projected
$ 7500.00
$ 1500.00
Projected
3,500
Projected
$ 213760.00
Projected
$ 6500.00
$ 1600.00
$ 28000.00
$ 10000.00
$ 5500.00
$ 28000.00
$ 5500.00
Contributions of Volunteer Time
PastActual 3 PastActual 2
Number of Hours 3,543 3,700
Past Actual 2
$ 83494.00
PastActual 1
3,581
Past Actual 1
$ 113345.17
Please Lrpload a single file which itffets evidence in support of the paojecied volunleel hours.
Roundup 2021 Volunteer Hours.pdf 95.61 KB
$ 82,460.00
Expenses
Account Name
Admin
Hospitality
Venue
Marketing
Goods Sold
Production
Royalty
Past Actual 3
$ 4637.00
$ 0.00
$ 51897.00
$ 9231.00
$
$
$
Past Actual 2
$ 18646.55
$ 1000.00
$ 18722.44
$ 14032.00
$ 7486.00
$ 37220.00
$ 9644.00
Past Actual 1
$ 6761.85
$ 1400.00
$ 14612.78
$ 9300.00
$ 4443.83
$ 27350.00
$ s54.42
Security/EMS $
Operations $
Contestant Awards $
Family/Kid Activities $ 0.00
Rascal Rodeo $ 0.00
Post Rodeo Ent $ 0.00
Lodging $ 0.00
Scholarship $ 0.00
Travel CRC/NFR $ 0.00
Conf.
Parking $ 0.00
V|P/Sponsor $ 0.00
Past Actual 3
Expense Totals $ 65765.00
Profit & Loss
Pasi Actual 3
$ -693.00
$ 1084.00
$ 3980.00
$
$ 0.00
$ 0.00
$ 0.00
$ 0.00
$ 0.00
$ 0.00
$ 0.00
$ 0.00
Past Actual 2
$ 111814.99
$ 3985.00
$ 692.05
$ 12025.00
$ 0.00
$ 3230.00
$ 1000.00
$ 379.50
$ 1000.00
$ 0.00
$ 0.00
$ 0.00
Past Actual 1
$ 86734.43
$ 3500.00
$ 1500.00
$ 24000.00
$ 1000.00
$ 3500.00
$ 3000.00
$ 500.00
$ 1500.00 '
$ 2500.00
Past Actual 2
$ -28320.99
Past Actual 1
$ 266'10.74
$ 1200.00
$ 1200.00
Projected
$ 128500.00
Projected
$ 85260.00
Application Certification
The applicant here certifies and afiirms: 1. That it does not now. nor will it during the performance of any contract arising
from this application, unlawfully discriminate against any employee, applicant for employment, client, customer, or other
person who might benefit from said conlract, by reason of age, race, color, ethnicity, sex, religion, military status, sexual
orientation, creed, place of birth, or disability; 2. That it will abide by all relevant local. state and federal laws and
regulations and: 3. That it has read the information contained in the lnstructions on pages 1 and2 and understands and
will comply with all provisions thereof.
Certified by:
-finygY; ee&
'.^a,
Name*
Applicant's Title*
Stacy Meyer
Secretary
ffi) rns,T.,'-fiItl"ft :t:llix ll:l*y
0GDEN uT 84"0 1 _ 00 3s
CLE ELUI'I ROUNDUP
% BEVERLY I,IILLER
P0 Box 67t
cLE ELUM tllA s8e?2_0671
In repty refen to: 04Sg0gl5qgNov. 25, Z0Ig LTR 4l5BC 0q6-5485332 000000 00
oa0?6449
B0DC: TE
ASSOCIAT I ON
ffi
029781
Dear Taxpayer:
Werre responding totax-exempt status.
your recluest dated Nov. l5r Z0t9r about your
We issued yau a determination letter in January Z0l6r rocogrlizing
illrlt tax-exempt under rnternal Revenue code (IRC) section 50r(c)
Employen ID number:
Form 990 required I
You can get IRS forms
www. irs. go v /f orms-pubs
46-5485332
Yes
publications
by calling
in IRC Section 170(c)rto you. you should adviseo you aren t t deductible.
file a requined annualYears r We | 11 nevoke3rd required return or
Because youore not an onganization describeddonors can r t deduct cont"inrtions they makeyour contributors that thein contributions t
rn the heading of this letter, bre indicated urhether you must file anannual information return" rf vou'r* ""qurreo to fir; a returnr youmust file one of the following bv the idtrr dav sf the Fth month afterthe end of youn annual accounting peniodl
- Fonm 990r Retunn of 0rganization Exempt Fnom Incnme Tax- For^m ggSEZr Short Form Return of Organization Exempt From fncomeTax
- Form 990-Nr Electnonic Notice (e*postcand) for Tax_Exemptorganizations Not Required to File Form gg0 0r Fonm ggo_Ez- Form 990-PF ' Return of Private roundation or Sectisn qg4z(a ) ( I )Trust Treated as pnivate Foundation
According to IRC Section 603S (j ) , if you don r tinformation retur.n on notice for 3 consecutiveyour tax*exempt status on the due date of thenotice.
It You have cluestions r coL1oca1 time r Honday thnsughtime).
or
or
you need from our website at800-TAX-FORM (800* 82g_3676). .
L 877-829-8500 between I aFniday (Alaska and Hawaii
m, and
follow
5 p.m. rPacific
Thank you for your cooperation"
CLE ELUM RI]UNDUP ASSOCIATION
% BEVERLV I'IILLER
PO BOX 67L
cLE ELUM WA 98922-A671
043808 1548
Nov. 26, 2019 LTR 4L68C 0
46-5qA533? 000000 00
0 0 0 26450
SincerelY Your5,
T
SffitrhnNtr,{)
Deborah
Program
K Allan
I'lanager r AM 0PS l
2021 Roundup - Volunteer Hours
Last Name First lnitial Volunteer Hours
Aparicio
Aparicio
Bator
Beard
Bingham
Brawn
Brown
Brown
Cloninger
Clyborn
Clyborn
Cope
Cope
Frailey
Frailey
Frailey
Gamble
Garcia
Hadden
Hansen
Hansen
Hansen
Hopkinns
Jennings
Jennings
Jennings
Jenson
Jenson
Johnson
Jump
Keller
Lackey
Lapp
LaValley
LaValley
Meyer
Meyer
Meyer
Meyer
Miller
Miller
Moore
Morrow
Mundy
Mundy-Swanson
Nevin
Spear
Wolf
Womack
7
13
8
55
T2
22
5
5
600
15
15
13
37
t3
42.5
44.5
28
13
74
IL
16
t6
5
t2
60
72
lI
13
L8
t7
7.5
12.5
t46
450
450
30
55
75
880
37
110
13.5
42
9.5
9.5
L2
t2
10.s
6
3581 Total Hours
Cle Elum Roundup Attendance Record luly,2O2l
# in attendance zip City State Full Time Resident
Kittitas County
Staying overnight in
Hotel, RV, or
Vacation rental
18 98223 Arlington WA No No
4 98002 Auburn WA No Yes
2 98528 Belfair WA No Yes
t2 98005 Bellevue WA No Yes
12 9800s Bellevue WA No No
4 98008 Bellevue WA No Yes
22 99320 Benton City WA No Yes
2 99320 Benton CitV WA No No
7 99322 Bickleton WA No Yes
T 98391 BonneV Lake WA No Yes
'J.4 98012 Bothell WA No No
7 98021-Bothell WA No No
1 98662 Brush Prairie WA No Yes
5 98321 Buckley WA No Yes
2 98014 Carnation WA No Yes
1 98613 Centerville WA No Yes
98s32 Chehalis wA No Yes
3 98816 Chelan WA No Yes
8 98816 Chelan WA No No
22 99004 Chenev WA No Yes
2 99109-9647 Chewelah WA No Yes
2 99403 Clarkston WA No Yes
9 98922 Cle Elum WA No No
322 98923 Cle Elum WA Yes No
39 98922 Cle elum WA Yes No
38 98922 Cle Elum WA No No
4 98236 Clinton WA No Yes
2 9900s Colbert WA No Yes
2 99111 Colfax WA No Yes
4 99114 Colville WA No Yes
1 99115 Coulee City WA No Yes
7 98239 Coupeville WA No Yes
4 98042 Covington WA No Yes
3 99t17 Creston WA No Yes
L 99328 Dayton WA No Yes
21 98198 Des Moines WA No Yes
6 98019 Duvall WA No No
L2 98802 East Wenatchee WA No No
6 9892s Easton WA No No
27 9892s Easton WA Yes No
7 98020 Edmonds WA No Yes
1 98020 Edmonds WA No No
2
5 98026 edmonds WA No
5 98026 edmonds WA No No
133 98936 Ellensburs WA Yes No
20 98926 Ellensburs WA Yes
50 98926 Ellensburg WA Yes No
2 98822 Entiat WA No Yes
12 98022 Enumclaw WA No
1 98823 Ephrata WA No Yes
4 98201 Everett WA No Yes
4 98203 Everett WA No Yes
7 98208 Everett WA No Yes
'J_98203 Everett WA No Yes
3 98024 Fall City WA No Yes
98248 Ferndale WA No Yes
98329 GIG HARBOR WA No
2 98335 Gig harbor WA No Yes
3 98619 Glenwood WA No
3 98620 Goldendale WA No Yes
1 98930 Grandview WA No Yes
L.98932 Granger WA No Yes
3 98252-90L7 Granite Falls WA No
30 98027 lssaquah WA No Yes
5 98027 lssaquah WA No
99338 Kennewick WA No No
13 98042 Kent WA No Yes
4 99L4L KETTLE FALLS WA No Yes
40 98033 Kirkland WA No
98033 Kirkland WA No No
8 98034 Kirkland WA No Yes
4 98034 Kirkland WA No
6 98033 Kirkland WA No Yes
4 98826 Leavenworth WA No Yes
1 98264 Lvnden WA No Yes
5 98046 Lynnwood WA No Yes
5 98828 Malaga WA No Yes
7 98828 Malanga WA No Yes
1 98830 Mansfield WA No Yes
8 98038 Maple vallev WA No Yes
2 99349 Mattawa WA No Yes
7 99343 Mesa WA No Yes
2 98272 Monroe WA No Yes
3 98837 Moses Lake WA No No
3 98274 Mount Vernon WA No Yes
1,98936 Moxee WA No No
4 9827s mukilteo WA No No
3 99156 Newport WA No Yes
4 98165 Normandv Park WA No Yes
8 98045 North Bend WA No Yes
10 98045 North Bend WA No No
\
1
8
2
Yes
Yes
Yes
Yes
No
Yes
Yes
Yes
No
6 9804s North bend WA No Yes
2 98277 Oak harbor WA No Yes
6 983s9 Olalla WA No Yes
4 98506 Olympia :WA No No
19 98841 Omak WA No Yes
5 99360 Orting WA No Yes
t2 99344 Othello WA No No
4 98845 Palisades WA No No
L 99302 Pasco WA No No
2 99347 Pomerov WA No Yes
3 98366 Port Orhcard WA No Yes
5 98370 Poulsbo WA No No
2 99350 Prosser WA No No
4 98374 Puvallup WA No Yes
2 98374 Puyallup WA No No
3 98940 Puvallup WA No Yes
3 98940 Puvallup WA No No
7 98848 Quincy WA No Yes
98848 Quincy WA No No
t2 99029 Reardan WA No Yes
3 i98052 Redmond WA No Yes
9 980s2 Redmond WA No No
10 98053 Redmond WA No Yes
7 98053 Redmond WA No No
9 980s8 Renton WA No Yes
L 99169 Ritzville WA Yes Yes
99 98941,Roslyn WA Yes No
26 98074 Sammamish WA No Yes
98074 Sammamish WA No
98075 Sammamish WA
1 98075 Sammamish WA No No
4 98002 Seattle WA No Yes
4 98LO2 Seattle WA No No
4 98103 Seattle WA No No
11 98105 Seattle WA No Yes
2 98108 Seattle WA No No
7 98109 Seattle WA No Yes
2 98712 Seattle WA No No
2 98116 Seattle WA No No
98L17 Seattle WA No Yes
2 98119 Seattle WA No Yes
4 98119 Seattle WA No No
2 98L2L Seattle WA No Yes
2 98125 Seattle WA No Yes
6 98136 Seattle WA No Yes
2 98146 SEATTLE WA No Yes
'1,4 98199 Seattle WA No Yes
18 98284 Sedro Woolley WA No Yes
8 98942 Selah WA No No
4
No
Yes
5
20 No
2
6 98382 Sequim WA No Yes
8 98584-8548 SHELTON WA No Yes
3 98177 Shoreline WA No Yes
6 98290 Snohomish WA No Yes
L4 98290 Snohomish WA No No
2 98296 Snohomish WA No Yes
7 9806s Snoqualmie WA No Yes
2 98068 Snoqualmie Pass
'
WA No Yes
22 988s1 Soap Lake WA No Yes
25 98943 South cle elum WA Yes No
1 99203 Spokane WA No Yes
7 992r2 Spokane Vallev WA No Yes
1 9917L St. John WA No Yes
5 98292 Stanwood Wa No Yes
4 98944 Sunnyside WA No Yes
T 98403 Tacoma WA No Yes
4 98404 Tacoma WA No Yes
2 98422 Tacoma WA No Yes
4 98444 lTacoma WA No Yes
2 98446 Tacoms WA No Yes
5 98589 Tenino WA No Yes
2 98589 Tenino WA No No
4 98946 Thorp WA Yes No
1 98855 Tonasket WA No Yes
10 98948 Toppenish WA No
I 988s6 Twisp WA No Yes
3 99181 Valley WA No Yes
2 99361 Waitsburg WA No
3 99362 Walla Walla WA No Yes
17 98857 Warden WA No Yes
t4 988s8 Waterville WA No Yes
7 98801 Wenatchee WA No No
t 98672 White Salmon WA No Yes
t 98596 Winlock WA No Yes
t4 98077 Woodinville WA No Yes
20 98077 Woodinville WA No No
72 98077 Woodinville WA No Yes
10 98902 Yakima WA No Yes
2 98902 Yakima WA No No
7 98903 Yakima WA No Yes
3 98903 Yakima WA No No
13 98908 iYakima WA No Yes
L 98597 Yelm WA No Yes
16 989s3 Zillah WA No Yes
1 82001 Chevenne WY No Yes
2 824L4 Cody WY No Yes
1 83002 Jackson WY No Yes
8 84004 alpine UT No Yes
5 84403 Osden UT No Yes
No
Yes
2 84095 So Jordan UT No Yes
t 84662 Sprins Citv UT No
4 79101 Amarillo TX No Yes
1 77422 Brazoria TX No Yes
2 77864 Madisonville TX No Yes
4 76407 Stephenville TX No Yes
1 76402 Stephenville TX No Yes
4 37129 Murfreesboro TN No Yes
2 57448 Hosmer SD No Yes
t 97901 Adrian OR No Yes
3 97814 Baker City OR No Yes
2 97225 Beaverton OR No Yes
4 97707 Bend OR No Yes
1 97720 Burns OR No Yes
2 97013 Canbv OR No Yes
!97330 Corvallis OR No Yes
'L 9702L Dufur OR No Yes
t 97440 I Eugene OR No Yes
1 97830 Fossi I OR No Yes
2 97836 Heppner Or No Yes
1 79045 Hereford OR No Yes
15 97838 Hermiston OR No Yes
t 97846 Joseph OR No Yes
1 97630 Lakeview OR No Yes
t 97355 Lebanon OR No Yes
1 97839 Lexington OR No Yes
2 97r28 McMinnville OR No Yes
2 97045 Oregon City OR No Yes
t4 9780t Pendleton OR No Yes
6 972r4 Portland OR No Yes
4 97753 Powell Butte OR No Yes
2 97754 Prineville OR No Yes
4 97875 Stanfield OR No Yes
4 97760 Terrebonne OR No Yes
7 97058 The Dalles OR No Yes
t 97862 Umapine OR No Yes
2 97882 Umatilla OR No Yes
2 74801 Shawnee OK No Yes
6 45157 New Richmond OH No Yes
7 9597 Middlemarch NZ No Yes
2 68046 Papillion NE No Yes
'l_2702r Kine NC No Yes
4 59717 Anaconda MT No Yes
2 59827 Arlee MT No Yes
T2 59715 Bozeman MT No Yes
1 59477 Browins MT No Yes
1 59707 Butte MT No YeS
2 59019 Columbus MT No Yes
7 89725 Dillon MT No Yes
Yes
1 59835 Hamilton MT No Yes
2 598s8 Philipsbu rg MT No Yes
4 48334 Farmington Hills MI No Yes
L 40070 Sulphur KY No Yes
3 67052 Goddard KS No Yes
20 83709 Boise ID No Yes
L 83687 Caldwell ID No Yes
1 83226 Challis ID No Yes
t 83445 Chester ID No Yes
t 83625 Greenleaf ID No Yes
1 83628 Homedale ID No Yes
3 83601 Lewiston ID No Yes
1 83252 Malad ID No Yes
2 83641 Melba ID No
1 836ss New Plymouth ID No Yes
\7 83672 Weiser ID No Yes
2 34470 Ocala FL No Yes
L 9363s Los banos CA No Yes
2 93907 Salinas CA No Yes
10 94TI4 San Francisco CA No Yes
7 93657 Songer CA No Yes
t VOX 0A6 Hedlev BC No Yes
,J.ROL 1YO Standoff AB No Yes
Yes
Exhibit "B"
Guidelines and Requirements for
Expenditure Reimbursements from Lodging Tax
Section 1. Branding
Contractors who have been approved to utilize grant awards for advertising expenditures must
incorporate Kittitas County and the appropriate City of Cle Elum, Ellensburg, or Roslyn tourism
information as follows:
A. Websites and Social Media Sites must include the County's and appropriate City's tourism
website logo or URL with an operational link to the site(s). The URL landing page must use the
correct logos and have a link to centralwashingtonoutdoor.com. Contractors must either keep
the landing page active until time of reimbursement or use a screen capture for full
reimbursement. (lf you are using a live logo as the link to CWO, please ensure the hyperlink is
shown in the screen capture). The logo must be displayed on the contractor's home page, it
must be sized no smaller than% inch in height and must be surrounded by appropriate white
space to allow easy recognition and legibility. Contractors shall not change the logo(s) in color or
appearance.
B. Print Advertising and Online Display Advertising of all types (including but not limited to
newspaper, periodicals, flyers, posters, billboards, direct mail, e-newsletters, third-party
websites, streaming displays, social media etc.) must include the County's and appropriate
City's tourism website logo (or URL with a one-click away operational hyperlink). The URL
landing page must use the correct logos and have a link to centralwashingtonoutdoor.com.
Contractors must either keep the landing page active until time of reimbursement or use a
screen capture for full reimbursement. (lf you are using a live logo as the link to CWO, please
ensure the hyperlink is shown in the screen capture). The logo must be sized no smaller than%
inch in height and must be surrounded by appropriate white space to allow easy recognition and
legibility. Contractors shall not change the logo(s) in color or appearance.
C. Video Advertisine of all types (including but not limited to television, online, electronic kiosks,
motion billboards, etc.) must include the County's and appropriate City's tourism website logo.
The logo must be sized no smaller than% inch in height, and must be surrounded by appropriate
white space to allow easy recognition and legibility. Contractors shall not change the logo(s) in
color or appearance.
All logos and website information may be obtained by contacting the Director of Tourism, Kittitas
County Chamber of Commerce.
Section 2. Advertising Reimbursements
Contractors seeking reimbursement from Lodging Tax Funds for advertising expenditures must adhere
to the following guidelines and requirements for each type of advertising media utilized.
A. Print rtisins:
1'. Print advertising placed with any media provider which operates exclusively outside of
Kittitas County may be reimbursed at 1.:OO% of the cost, including any production iosts. To
operate exclusively outside of Kittitas County, the provider must not be physically located in
the County and/or not distribute any media within the County.
2. Print advertising placed with any media provider which operates inside Kittitas County may
be reimbursed as follows:
a. For date-specific events, advertising the day of the event and up to 10 days prior to
the event may be reimbursed attOO% of the cost, including any production costs.
b. For seasonal or year-round events, or for date-specific events outside of the time-
frame in Section 2 A, (2)(a)above, advertising reimbursement requests must include a
statement from the media provider specifying the percentage distribution to areas
outside of Kittitas County. Reimbursements will be allowed for the amount distributed
outside of Kittitas County, including any production costs.
B. Television Advertising:
L. Television advertising placed with any media provider outside the Yakima/Kittitas DMA will
be reimbursed at 100% of the cost, including any production cost.
2. Television advertising placed with any media provider inside the Yakima /Kittitas DMA will
be reimbursed as follows:
a. For date-specific events, advertising the day of the event and up to 7 days prior to
the event may be reimbursed atIOO% of the cost, including any production costs.
b. For seasonal or year-round events, or for date-specific events outside of the time-
frame in Section 2 8,2(al above, advertising may be reimbursed at the rate of 7O% of
the total cost, including any production costs.
C. Online Advertisins:
L. Online advertising and promotion may be reimbursed at 100% of the cost, including any
production cost.
2. Streamed media (radio, television, other) requests for reimbursement must include a
statement from the media provider specifying the percentage of recipients which are
outside of Kittitas County. Reimbursements will be allowed for the percentage distributed
outside of Kittitas County, including any production costs.
D. Direct Mail
7. Direct mail advertising may be reimbursed at 100% of the cost, including any production
cost, for each item mailed or shipped to a destination outside of Kittitas County. ln order to
receive reimbursement, a list of the addresses and a signed statement from the contractor
that the list is accurate, or other proof of delivery, must be provided along with other
required documentation.
E. Flvers/Posters:
1. Flyers or posters which are placed outside of Kittitas County may be reimbursed at 100% of
the cost, including any production cost. ln order to receive reimbursement, a list of the
locations where flyers or posters were posted outside of Kittitas County, a signed statement
from the contractor that the list is accurate and a copy of the poster/flyer must be provided
along with other required documentation.
2. Banners which are placed inside of Kittitas County may be reimbursed at lOO% of the cost,
including any production costs. ln order to receive reimbursement, the banner cannot list a
specified date or location. Request can only be made one time.
3. Signage (site layout use only) which are placed inside of the venue/facility of the event may
be reimbursed at 100% of the cost, including any production costs. ln order to receive
reimbursement, the signage cannot list specified date or location. Request can only be
made one time. (i.e. ADA Parking/Parking, Loading Zone, Evacuation Route, Bathrooms, and
Stage locations)
F. Radio Advertising:
1. Radio advertising placed with any media provider located outside of Kittitas County may be
reimbursed at1-.OO% of the cost, including any production cost.
2. Radio advertising placed with any media provider located inside of Kittitas County may be
reimbursed as follows:
a. For date-specific events, advertising the day of the event and up to 7 days prior to
the event may be reimbursed atIOO% of the cost, including any production cost.
b. For seasonal or year-round events, or for date-specific events outside of the time-
frame in Section 2 F,2(al above, advertising may be reimbursed at the rate of 3O% ot
the total cost, including any production costs.
G. Ooeration imbursement:
L. Operation costs may be reimbursedLOO% of the paid invoice cost. ln orderto receive
reimbursement operations invoice must an approved cost from the Consolidated Lodging
Tax committee members list. lnvoice provided must include notation of payment with proof
of payment.
2. Mileage reimbursements that are outside of 50 miles of Kittitas County may be reimbursed
atLOO% of cost. ln order to receive reimbursement, a signed statement from the receiver
along with other required documentation. Mileage reimbursement subject to IRS mileage
reimbursement rates which may change annually.
3. ltems not eligible for reimbursement:
a. Salaries of employees
b. Capitol purchases- any item with 3+ years life and over 55,000.c. Licenses, permits, insurance, or credit card fees