HomeMy WebLinkAboutAgreement Clancy SystemsAGREEMENT
BETWEEN
Clancy Systems Intemational,
2149 S. Grape St.
Denver, Colorado 80222
and
Kittitas County Sheriffl s
307 W. Umptanum Rd.
Ellensburg, WA 98926
This Agreement made and entered into this lst day of J
of Kittitas Sheriff s Office, hereinafter referred to as ?r
International,Inc., hereinafter referred to as the "Company".
WITNESSETT{
WFIEREAS, Customer has detennined that
installation will be of benefit; and
:
WHEREAS, the Company
and enforcement systems that
is in the business of
may prove to be effective
parking operations; and
WHEREAS, the Company has evidenced a willingness to
for Customer on a service contract basis.
NOW, THEREFORE, in consideration of mutual
herein set forth, it is agreed as follows:
,2022, by and between County
and Clancy Systems
and monitoring some of its
a computerized parking control
compliment Customer
l and implement its system
, promises and agreements
use
1. PORTABLE DATA ENTRY EQUIPMENT
The Company will provide all cellular data entry
by the Parking Enforcement personnel in
2. OFFICE EQUIPMENT
The Company will supply
3. SUPPLIES
charging devices to recharge prin
The Company will procurb all preprinted citation forms,
batteries
4. EQUIPMENT WARRANTY
:
and repairs or replacement costs will be billed at actual cost.
Customer recognizes that tl
ruggedized for portable use, <
take required measures to pr
conditions and at all times tre
mounts, mounting materials
re field units are computers and
lo require care to ensure the
otect from frequent drops,
at the equipment with respect.
and plastic covers upon the
5. SYSTEM I'ROGRAMS:AND DATA
i
!
All system programs and data will be hosted
accessed by customer via thc:internet.
under Clancy's cl
6. INSTALLATION
The Company will install thetsystem (System
above or listed on any exhibit and all custom
management). Initial training:'uyill be done by
are provided by telephone without limit.
7. SOFTWARE
The Company will
computers and data
devote such time
citation generation
IS
software for ti
tele-conference
terminals accompanying printers for
the field to citations
and cell phones
yment envelopes, and
or any renewal thereof,
malfunction without extra
disaster or theft is not covered
, and, although
of same. The user shall
to extreme weather
Company will provide special
of Customer.
computing environment and
defined herein as all hardware described
issuance, processing and
training and support
for both the office
Company personnel will
Customer protocol for
The software will operate on:the Company's Cloud providing
departments that require use and access of system.
The Company will provide licket management software
complaint generation, notice$, permit information
required.
access for all agency
ticket management reports,
as well as other reports as
s server system, in a cloud
programs and data by secure
request pursuant to the
y at least 15 working
RCW 42.56.540, Requests for
ies only to potentially
software and any
error free form. Company shall
from Customer
are has a full extract module that
, Fixed Length
or put on media (i.e.
is granted a site license
thereof to operate its
and international treaty
of the software for sole
You may not give copies
by any other means including
or interpretation of any of
Public Records Act as
shall be determined pursuant to
shall be construed,
by telephone when
required. With 5 business notice, a representative can
consultation iflwhen The Customer will be billed all
11. UPDATES
12. TRAINING :
provide triaining
all persdnnel w
I
The Company will
ho will work on system
for operators who will be
in the field and for
13. SUPPORT
:
The Company shall provide ingoing system support fbr the
renewal period thereof. SupRort shall include telephone
delivery of critical materials,:and on-site visits as required.
14. ACCESS
Customer will provide the with reasonable and
data processing personnel whowriting parking tickets and
systems.
I
15. SYSTEM FEE COSTSI
I
available at Customer for
vel costs.
ystem as needs arise and as new
upgrades, software
additional cost to Customer
via FTP site.
the ticket issuance devices
on agency workstations
ofthe contract and any
on-line support, overnight
be
access to both the operators
using the computer
(includes cellular service)
agrees to pay thirty-eight
remittance). Any applicable
visits requested by customer
or applicant for employment
The Company shall take
regard to their age, race, creed,
but not be limited to the
y or other forms of
-discrimination clause, the
Company may be declared by
sfactory proof of intent to
comply shall be made by the:Company.
The Company agrees to include this non-discrimination cl
with the performance of this agreement.
17. NOTICE
Any written notice for hereto shall be deemed
i
Company: Clancy Systejns Intemational, Inc
2149 S. Grape St.
Denver, CO 80222
I
18. PROI'ERTY TAX,
LICENSES
TAX, USD TAX, EX
Any property tax due on the placed on Customer
be the responsibility of in such event that Customer
Should Customer fall under
provisions.
exempt status provisions, such
Any applicable sales tax,tax, excise tax or other special
shall be paid directly by to the proper taxing
required to collect, file and
19. OWNERSHIP
All hardware, software and
such taxes on behalf of
code shall at all times
Clancy Systems Internati Inc. At the expiration of the
be returned to the Company Any missing equipment shall be
value.
20. RETURN OF'SYS
Subsequent to non-renewal cancellation of contract, all
placed on Customer for use during contract term
returned to the Company in working order'
All software provided for use during the term of the
nor shall any copies of the be made and transferred other equipment.
in any subcontracts connected
mailed and delivcred
d and properly addressed to
two parties shall be as follows:
TAX, OTHER SPECIAL
for use by Customer shall
not have tax exempt status.
hardware shall fall under such
or licensing requirements
y. The Company shall not be
the exclusive property of
term, all equipment shall
to Customer at depreciated
hardware and peripherals
be properly packaged and
shall no longer be used
2T. CUSTOMER PRO RESPONSIBILITIES
Customer shall be responsible
top spacb
for providing the following item
i. Desk or table to accommodate field units
2. A dedicated modem line or network connection
3. A staff person assigned the system administrator. This
training, shall be the between the Company and
responsibility of the system and providing
4. Computer workstations personnel to access system.
22. TERM OF AG
The term of this Agreement be for twelve months
2022, and ending on the day of November,2022
seasonal usage period from ber through March for each
returned during the non-
described in Section 16,
months (April through
shall accrue. Thereafter, the
each year for an additional year term until notice of
It is hereby agreed, that this shall take effect, and
the date of the execution and further this Contract m
either party, upon the of thirty (30) days notice, in
will be prorated or any
cancellation occur.
of a month that equipment
charging devices
Internet access
shall be given in depth
and shall have the
to new personnel
the 1st day of January,
this shall be based on a
The devices shall be
during which time no fees as
shall automatically renew
in force and effect, from
be tenninated at any time, by
to the other party. Charges
in place should such
23. ENTIRE AGREEMENT
i
This agreement shall be govqrn
Colorado, including its conflict
i
ln Witness Whereof, the
By
ed by and construed in
of laws provisions.
provisions embodied in this
agreed upon by the
or amended at any time
of which shall be deemed an
upon Customer, the Company
been approved by both
e with the laws of the State of
TIONAL, INC.
have hereunto set their hands seals.
CLANCY SYSTEMS
KITTITAS COUNTY S
4Ir<, z'n--d
4,uA1
S OFFICE
eJZ,6
Kittitas County
Review Form
Grants & Contract Agreement
Today's Date
December 15,2021
Agenda Date
December 21 2021
Fund/Department
30 / Sheriff
Contract/Grant Information
Contract /Grant Agency: Clancy Systems International, Inc
Period Begin Date: 01/0112022 Period End Date: 1113012022
Total Grant/Contract Amount : Approximately $ 1,200. 00
Grant/Contract Number: SH21-050
ContracVGrant Summary: This agreement is between Clancy Systems International, Inc. and Kittitas
County Sheriff s Office to where Clancy Systems is providing cellular data entry terminals and printers
for the use of issuing citations. This shall be based on seasonal usage period from December thru March.
Financial Information
B Information
Pass Throu fnformation
Total Amount Approx. $1,200.00 State Funds $0 Federal Funds $0
Percentage County Funds Matching Funds $0 CFDA# na
In-Kind $
Explain
Is Equipment being purchased? NO Who owns equipment? Clancy Systems
New Personnel being hired? NO Contact HR hiring - reporting requirements - na
Future impacts or liability to Kittitas County:
Budget Amendment Needed?
New Division Created? NO
Yes[ attach budget form No fp( Why not - Already budgeted
Revenue Code NA
Expense Code 0013002s3563
Agency to Pass Throueh NA
Amount to Pass Throueh $o
Sub-Contract Approved Date
Grant/Contract Review Page L
Prosecutor Review
Has the Prosecutor reviewed this agreement?YesR No CAMAS# 53204
Coun D rtments Im
Submitted
Auditor Facilities Maintenance
Information Services Human Resource
Prosecutor Treasurer
Sisnature: g@?ev SvtAr*g'-Date: trJt\14
Department: She?iff
Assi ent of Trackin fnformation
Auditor's Office
Human Resource -"*"1
Prosecutor's Office /-) e zvtTt ,>fts:/ztj
Who Siened the srant application (
Reviewer Date
Grant/Contract Review Page 2