HomeMy WebLinkAboutRFQ Vantage Hwy_Design and Environmental Services (2)KITTITAS COUNTY
Board of County Commissioners
AGENDA STAFF REPORT
AGENDA DATE: December 21, 2021
ACTION REQUESTED: Request to Authorize Advertisement of two (2) Request for Statement
of Qualifications; One (1) supporting Design, and One (1) supporting
Environmental Planning and Permitting for the replacement of Bridge
#89342, Vantage Highway over Cascade Canal.
BACKGROUND: Bridge # 89342, Vantage Highway over Cascade Canal, is currently
load restricted and has sustained recent damage from a vehicle
accident. Kittitas County Public Works was awarded American
Rescue Plan funding in the amount of $656,900 to apply towards this
project. Public Works has also applied for a $870,000 State
Transportation Block Grant to cover some of the costs and plan to
fund the remainder with Local dollars. The estimated total project cost
at this time is $1,664,000.00. Public Works would like to start on this
project immediately with plans for construction in the Winter of 2022.
INTERACTION: Public Works
RECOMMENDATION: Authorize Advertisement of (2) two Request for Statement of
Qualifications One (1) supporting Design, and One (1) supporting
Environmental Planning and Permitting for the replacement of Bridge
#89342, Vantage Highway over Cascade Canal.
HANDLING: Return One original to Public Works
ATTACHMENTS: Statement of Qualifications:
1. Design Services
2. Environmental Planning and Permitting
LEAD STAFF: Josh Fredrickson, County Engineer
12/15/21. 9:45 AM newspaper -text (7).html
Public Notice
Kittitas County, Ellensburg WA
REQUEST FOR STATEMENT OF QUALIFICATIONS SUPPORTING DESIGN FOR THE REPLACEMENT OF
BRIDGE #89342, VANTAGE HIGHWAY OVER CASCADE CANAL KITTITAS COUNTY, WA
All submittals received after 5:00 PM Local Time, on January 13, 2022, will be discarded
PURPOSE:
The existing bridge (No. 89342) along Vantage Highway spanning the Cascade Irrigation Canal requires replacement. The
existing bridge is currently load restricted and has recent damage from a vehicle accident. The project will include replacing
and updating the current bridge, guardrail, approaches, and shoulders all while maintaining the channel for the Cascade
Canal. All improvements will need to meet current WSDOT design standards.
SCOPE OF PROJECT:
The work to be performed by the Consultant consists of preparing preliminary engineering including but not limited to
planning, project management, structural engineering, geo technical engineering, traffic engineering, civil engineering,
100% design plans, specifications and estimate package, for the replacement of the structure described. The selected firm
will be expected to start on the project upon award and deliver a complete WSDOT approved PS&E package ready for
advertisement for construction by July 31, 2022.
FOR SUBMITTAL:
If you wish to be considered for work under this SOQ, submit a sealed envelope to Kittitas County Public Works, at 411 N.
Ruby St. Suite 1, Ellensburg WA 98926 by 5:00 pm local time on January 13, 2022. Submittals shall include a one-page
cover letter with the firm name and contact information. Submittals shall also include five copies of your Statement of
Qualifications describing the firm's or team's ability to professionally provide the requested services.
Address submittals: Vantage Highway over Cascade Canal
Kittitas County Public Works
411 North Ruby, Suite 1
Ellensburg, WA 98926
For your records, Kittitas County will provide a confirmation email to the contacts provided in the submittal confirming
receipt of your interest in the proposal. Submittals received after 5:00 pm local time on January 13, 2022, will be
disregarded. Kittitas County encourages disadvantaged, minority and women owned consultant ferns to respond.
The County reserves the right to retain the services of the successful firm for any subsequent phases (such as right of way or
construction) associated with this project. The County reserves the right to reject any and all submittals.
SELECTION PROCESS AND PROPOSED SCHEDULE:
Kittitas County's selection will be based on review of submittals in the following manner:
1. The firm's or team's qualifications and ability to perform the requested work (30 points)
2. Demonstrated experience with similar projects in the past five years (50 points)
3. Experience working in Kittitas County in the past five years (20 points)
4. Demonstrated ability keeping projects on time and within budget (20 points)
5. Demonstrated ability communicating and working effectively with the public, staff, Washington State Department of
Transportation, Washington State County Road Administration Board, and regulatory agencies (20 points).
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12115/21, 9:45 AM
Anticipated Dates Tasks
January 13, 2022 - Deadline for SOQ submittals
January 26, 2022 - Selection of Firms to Interview
February 10, 2022 - Interviews and Reference Checks
February 17, 2022 - Selection of firms and prepare contracts
March 2, 2022 - BOCC Award of Contracts
The selection process shall be as follows:
newspaper -text (7).html
• Submittals are reviewed and scored by the Public Works selection committee.
• Selection of firms to interview may be waived if the selection committee decides to award to a single firm based on review
of the submittals.
• Firms will be selected to interview if the selection committee decides that interviews are required. The specific interview
format will be provided to firms in advance of interviews.
• The Public Works Director and/or County Engineer will negotiate a scope of work and fee with the selected consultant.
• Providing that a scope of work and fee is successfully negotiated, the consultant will be recommended for award to the
Board of County Commissioners during a Board business session (March 2, 2022).
• The selected consultant will then enter into a Local Agency A & E Professional Services Consultant Agreement with
Public Works.
Kittitas County, in accordance with Title VI of the Civil Rights Act of 1964, 78 Stat. 252, 42 U.S.C. 2000d to 2000d-4 and
Title 49, Code of Federal Regulations, Department of Transportation, Subtitle A, Office of the Secretary, Part 21,
Nondiscrimination in Federally Assisted Programs of the Department of Transportation issued pursuant to such Act, hereby
notifies all bidders that it will affirmatively ensure that in any contract entered into pursuant to this advertisement,
disadvantaged business enterprises as defined at 49 CFR Part 26 will be afforded full opportunity to submit bids in response
to this invitation and will not be discriminated against on the grounds of race, color, national origin, or sex in consideration
for an award.
Kittitas County in accordance with Section 504 of the Rehabilitation Act (Section 504) and the Americans with Disabilities
Act (ADA) commits to nondiscrimination on the basis of disability, in all of its programs and activities. This material can be
made available in an alternate format by a mailing Candie Leader at candie.leader@co.kittitas.wa.us or by calling collect
509-962-7523.
The above noted schedule is tentative and may be changed based on the number of proposals submitted. Proposals will be
evaluated immediately with final selection targeted for early February 2022.
AGREEMENT OF SERVICES:
The selected consultant(s) will be expected to enter into a Local Agency A&E Professional Services Consultant Agreement.
Insurance requirements are included in that agreement. The anticipated contract period shall be March 2022 — March 2024.
Persons with disabilities may request this information be prepared and supplied in alternate forms by calling collect (509-
962-7523).
Kittitas County reserves the right to accept or reject any and all proposals or any items or part thereof or to waive any
information or irregularities in the proposals. Kittitas County shall have the sole discretion to determine the most responsible
proposal.
ADDITIONAL INFORMATION:
file:///C:/Users/candle.leader/Downloads/newspaper-text (7).html 213
12/15/21. 9:45 AM
newspaper -text (7).html
No cost or fee schedules shall be submitted with your response. Consultants will be selected on their qualifications and
experience as noticed in this solicitation, with fees determined through negotiations following selection. Contracting is
dependent on a negotiated mutually accepted scope of work and subsequent fee established by the consultant.
INQUIRIES:
Direct all inquiries regarding this request for services to Josh Fredrickson, County Engineer at (509) 962-7523 or via email
to: josh.fredrickson@co.kittitas.wa.us.
More information is online at http://www.co.kittitas.wa.us/notices/.
Clerk of the Board
Publish:
North Kittitas County Tribune: 12/23/2021; 12/30/2021; 01/06/2022
Daily Journal of Commerce: 12/23/2021; 12/30/2021; 01/06/2022
file:///C:/Users/candie.leader/Downloads/newspaper-text (7).html 3/3
12/15/21, 9:46 AM www -text (7).html
For more information, contact Public Works
Kittitas County shall evaluate statements of qualifications and performance data submitted by firms regarding
the proposed project. Following the evaluation, the county may invite one or more firms to meet with county
officials to discuss the project and the relative benefits of various methods of providing the desired services. The
county then selects from among those firms the one "most highly qualified" to provide the required services.
County procedures and guidelines are to include a plan to ensure that women, minority, and veteran -owned firms
have the maximum opportunity to compete for the contract. The level of firm participation should be consistent
with their availability within the relevant professional community.
After choosing the most qualified firm, the county then negotiates with that firm for a contract at a price the
county determines is fair and reasonable, considering the estimated value of the services to be rendered, as well
as the scope and complexity of the project. If a satisfactory contract cannot be negotiated, the county formally
terminates the negotiations with that firm and attempts to negotiate a contract with the next most qualified firm.
The process continues until an agreement is reached or the search is terminated.
In emergency situations, the process outlined above for procuring services maybe dispensed with upon a finding
by the county that an emergency requires the immediate execution of the work involved.
All submittals shall become the property of Kittitas County.
Kittitas County reserves the right to reject all submittals and re -advertise if necessary.
file:///C:/Users/candie.leader/Downloadshdww-text (7).html 1/1
KZTTZT1zL93 COUNTY
DEPARTMENT OF PUBLIC WORKS
Mark Cook, Director
Aln'O'\S COpY�I
REQUEST FOR STATEMENT OF QUALIFICATIONS SUPPORTING DESIGN FOR
THE REPLACEMENT OF BRIDGE #89342, VANTAGE HIGHWAY OVER CASCADE
CANAL KITTITAS COUNTY, WA
All submittals received after 5:00 PM Local Time, on January 13 2022 will be discarded
PURPOSE:
The existing bridge (no. 89342) along Vantage Highway spanning the Cascade Irrigation Canal
requires replacement. The existing bridge is currently load restricted and has recent damage from
a vehicle accident. The project will include replacing and updating the current bridge, guardrail,
approaches, and shoulders all while maintaining the channel for the Cascade Canal. All
improvements will need to meet current WSDOT design standards.
SCOPE OF PROJECT:
The work to be performed by the Consultant consists of preparing preliminary engineering
including but not limited to planning, project management, structural engineering, geo technical
engineering, traffic engineering, civil engineering, 100% design plans, specifications and
estimate package, for the replacement of the structure described. The selected firm will be
expected to start on the project upon award and deliver a complete WSDOT approved PS&E
package ready for advertisement for construction by July 31, 2022.
PROCEDURES FOR SUBMITTAL:
If you wish to be considered for work under this SOQ, submit a sealed envelope to Kittitas County
Public Works, at 411 N. Ruby St. Suite 1, Ellensburg WA 98926 by 5:00 pm local time on
January 13, 2022. Submittals shall include a one-page cover letter with the firm name and contact
information. Submittals shall also include five copies of your Statement of Qualifications
describing the firm's or team's ability to professionally provide the requested services.
Address submittals: Vantage Highway over Cascade Canal
Kittitas County Public Works
411 North Ruby, Suite I
Ellensburg, WA 98926
For your records, Kittitas County will provide a confirmation email to the contacts provided in
the submittal confirming receipt of your interest in the proposal. Submittals received after 5:00
pm local time on January 13, 2022, will be disregarded. Kittitas County encourages
disadvantaged, minority and women owned consultant firms to respond.
Page 1 of 3
The County reserves the right to retain the services of the successful firm for any subsequent phases
(such as right of way or construction) associated with this project. The County reserves the right to
reject any and all submittals.
SELECTION PROCESS AND PROPOSEDSCHEDULE:
Kittitas County's selection will be based on review of submittals in the following manner:
1. The firm's or team's qualifications and ability to perform the requested
work (30 points)
2. Demonstrated experience with similar projects in the past five years (50 points)
3. Experience working in Kittitas County in the past five years (20 points)
4. Demonstrated ability keeping projects on time and within budget (20 points)
5. Demonstrated ability communicating and working effectively with the public,
staff, Washington State Department of Transportation, Washington State County
Road Administration Board, and regulatory agencies (20 points).
Anticipated Dates
Tasks
January 13, 2022
Deadline for SO submittals
January 26, 2022
Selection of Firms to Interview
February 10, 2022
Interviews and Reference Checks
February 17, 2022
Selection of firms and prepare contracts
March 2, 2022
BOCC Award of Contracts
The selection process shall be as follows:
• Submittals are reviewed and scored by the Public Works selection committee.
• Selection of firms to interview may be waived if the selection committee decides to
award to a single firm based on review of the submittals.
• Firms will be selected to interview if the selection committee decides that interviews are
required. The specific interview format will be provided to firms in advance of
interviews.
• The Public Works Director and/or County Engineer will negotiate a scope of work
and fee with the selected consultant.
• Providing that a scope of work and fee is successfully negotiated, the consultant will be
recommended for award to the Board of County Commissioners during a Board business
session (March 2, 2022).
• The selected consultant will then enter into a Local Agency A & E Professional
Services Consultant Agreement with Public Works.
Kittitas County, in accordance with Title VI of the Civil Rights Act of 1964, 78 Stat. 252, 42
U.S.C. 2000d to 2000d-4 and Title 49, Code of Federal Regulations, Department of Transportation,
Subtitle A, Office of the Secretary, Part 21, Nondiscrimination in Federally Assisted Programs of
the Department of Transportation issued pursuant to such Act, hereby notifies all bidders that it will
affirmatively ensure that in any contract entered into pursuant to this advertisement, disadvantaged
business enterprises as defined at 49 CFR Part 26 will be afforded full opportunity to submit bids in
Page 2 of 3
response to this invitation and will not be discriminated against on the grounds of race, color,
national origin, or sex in consideration for an award.
Kittitas County in accordance with Section 504 of the Rehabilitation Act (Section 504) and the
Americans with Disabilities Act (ADA) commits to nondiscrimination on the basis of disability, in
all of its programs and activities. This material can be made available in an alternate format by e
mailing Candie Leader at candie.leader n co.kittitas.wa.us or by calling collect 509-962-7523.
The above noted schedule is tentative and may be changed based on the number of proposals
submitted. Proposals will be evaluated immediately with final selection targeted for early
February 2022.
Ith:3aold La 1 W 1
The selected consultant(s) will be expected to enter into a Local Agency A&E Professional
Services Consultant Agreement. Insurance requirements are included in that agreement.
The anticipated contract period shall be March 2022 — March 2024.
Persons with disabilities may request this information be prepared and supplied in alternate
forms by calling collect (509-962-7523).
Kittitas County reserves the right to accept or reject any and all proposals or any items or part
thereof or to waive any information or irregularities in the proposals. Kittitas County shall have
the sole discretion to determine the most responsible proposal.
F-11—pril N V WOR1'�..
No cost or fee schedules shall be submitted with your response. Consultants will be selected on
their qualifications and experience as noticed in this solicitation, with fees determined through
negotiations following selection. Contracting is dependent on a negotiated mutually accepted
scope of work and subsequent fee established by the consultant.
Direct all inquiries regarding this request for services to Josh Fredrickson, County Engineer at
(509) 962-7523 or via email to: josh.fredrickson@co.kittitas.wa.us
Dates of Publication:
Northern Kittitas County Tribune: December 23, 2021, December 30, 2021, January 6, 2022
Daily Journal of Commerce: December 23, 2021, December 30, 2021, January 6, 2022
Page 3 of 3
12/15/21, 9:54 AM newspaper -tent (8).html
Public Notice
Kittitas County, Ellensburg WA
REQUEST FOR STATEMENT OF QUALIFICATIONS SUPPORTING ENVIRONMENTAL PLANNING AND
PERMITTING FOR THE REPLACEMENT OF BRIDGE #89342, VANTAGE HIGHWAY OVER CASCADE CANAL
KITTITAS COUNTY, WA
All submittals received after 5:00 PM Local Time, on January 13, 2022, will be discarded
PURPOSE:
The existing bridge (No. 89342) along Vantage Highway spanning the Cascade Irrigation Canal requires replacement. The
existing bridge is currently load restricted and has recent damage from a vehicle accident. The project will include replacing
and updating the current bridge, guardrail, approaches, and shoulders all while maintaining the channel for the Cascade
Canal. All improvements will need to meet current WSDOT permitting and design standards.
SCOPE OF PROJECT:
The work to be performed by the Consultant consists of performing all environmental planning and permitting required for
the project in accordance with WSDOT and FHWA requirements. The selected firm will be expected to start on the project
upon award. Civil and structural design plans are being developed concurrently to the environmental planning and
permitting with the PS&E package ready for advertisement for construction by July 31, 2022.
PROCEDURES FOR SUBMITTAL:
If you wish to be considered for work under this SOQ, submit a sealed envelope to Kittitas County Public Works, at 411 N.
Ruby St., Suite 1, Ellensburg WA 98926 by 5:00 pm local time on January 13, 2022. Submittals shall include a one-page
cover letter with the firm name and contact information. Submittals shall also include five copies of your Statement of
Qualifications describing the firm's or team's ability to professionally provide the requested services. Address submittals:
Vantage Highway over Cascade Canal
Kittitas County Public Works
411 N. Ruby St., Suite 1
Ellensburg, WA 98926
For your records, Kittitas County will provide a confirmation email to the contacts provided in the submittal confirming
receipt of your interest in the proposal. Submittals received after 5:00 pm local time on January 13, 2022, will be
disregarded. Kittitas County encourages disadvantaged, minority and women owned consultant firms to respond.
The County reserves the right to reject any and all submittals.
SELECTION PROCESS AND PROPOSED SCHEDULE:
Kittitas County's selection will be based on review of submittals in the following manner:
1. The firm's or team's qualifications, experience and ability performing the requested work (30 points)
2. Demonstrated experience with similar projects, and similar timelines in the past five years (50 points)
3. Demonstrated experience with similar environmental permitting in the past five years (30 points)
4. Experience working in Kittitas County in the past five years (20 points)
5. Demonstrated ability keeping projects on time and within budget (20 points)
6. Demonstrated ability communicating and working effectively with the public, staff, Washington State Department of
Transportation, Washington State County Road Administration Board, and regulatory agencies (20 points).
file:///C:/Usersicandie.leader/Downloads/newspaper-tent (8).html 1/3
12/15/21, 9:54 AM
Anticipated Dates Tasks
January 13, 2022 - Deadline for SOQ submittals
January 26, 2022 - Selection of Firms to Interview
February 10, 2022 - Interviews and Reference Checks
February 17, 2022 - Selection of firms and prepare contracts
March 2, 2022 - BOCC Award of Contracts
The selection process shall be as follows:
newspaper -text (8).html
• Submittals are reviewed and scored by the Public Works selection committee.
• Selection of firms to interview may be waived if the selection committee decides to award to a single firm based on review
of the submittals.
• Finns will be selected to interview if the selection committee decides that interviews are required. The specific interview
format will be provided to fines in advance of interviews.
• The Public Works Director and/or County Engineer will negotiate a scope of work and fee with the selected consultant.
• Providing that a scope of work and fee is successfully negotiated, the consultant will be recommended for award to the
Board of County Commissioners during a Board business session (March 2, 2022).
• The selected consultant will then enter into a Local Agency A & E Professional Services Consultant Agreement with
Public Works.
Kittitas County, in accordance with Title VI of the Civil Rights Act of 1964, 78 Stat. 252, 42 U.S.C. 2000d to 2000d-4 and
Title 49, Code of Federal Regulations, Department of Transportation, Subtitle A, Office of the Secretary, Part 21,
Nondiscrimination in Federally Assisted Programs of the Department of Transportation issued pursuant to such Act, hereby
notifies all bidders that it will affirmatively ensure that in any contract entered into pursuant to this advertisement,
disadvantaged business enterprises as defined at 49 CFR Part 26 will be afforded full opportunity to submit bids in response
to this invitation and will not be discriminated against on the grounds of race, color, national origin, or sex in consideration
for an award.
Kittitas County in accordance with Section 504 of the Rehabilitation Act (Section 504) and the Americans with Disabilities
Act (ADA) commits to nondiscrimination on the basis of disability, in all of its programs and activities. This material can be
made available in an alternate format by a mailing Candie Leader at candie.leader@co.kittitas.wa.us or by calling collect
509-962-7523.
The above noted schedule is tentative and may be changed based on the number of proposals submitted. Proposals will be
evaluated immediately with final selection targeted for early February 2022.
AGREEMENT OF SERVICES:
The selected consultant(s) will be expected to enter into a Local Agency A&E Professional Services Consultant Agreement.
Insurance requirements are included in that agreement. The anticipated contract period shall be March 2022 — December
2023.
Persons with disabilities may request this information be prepared and supplied in alternate forms by calling collect (509-
962-7523).
Kittitas County reserves the right to accept or reject any and all proposals or any items or part thereof or to waive any
information or irregularities in the proposals. Kittitas County shall have the sole discretion to determine the most responsible
proposal.
ADDITIONAL INFORMATION:
file:///C:/Users/candie.leader/Downloads/newspaper-text (8).html 2/3
12115/21, 9:54 AM
newspaper -tent (8).html
No cost or fee schedules shall be submitted with your response. Consultants will be selected on their qualifications and
experience as noticed in this solicitation, with fees determined through negotiations following selection. Contracting is
dependent on a negotiated mutually accepted scope of work and subsequent fee established by the consultant.
INQUIRIES:
Direct all inquiries regarding this request for services to Josh Fredrickson, County Engineer at (509) 962-7523 or via email
to: Josh Fredrickson, josh.fredrickson@co.kittitas.wa.us.
More information is online at http://www.co.kittitas.wa.us/notices/.
Clerk of the Board
Publish:
North Kittitas County Tribune: 12/23/2021; 12/30/2021; 01/06/2022
Daily Joumal of Commerce: 12/23/2021; 12/30/2021; 01/06/2022
file:///C:/Users/candie.leader/Downloads/newspaper-text (8).html 3/3
12115/21, 9:55 AM www -text (8).html
For more information, contact Public Works
Kittitas County shall evaluate statements of qualifications and performance data submitted by firms regarding
the proposed project. Following the evaluation, the county may invite one or more firms to meet with county
officials to discuss the project and the relative benefits of various methods of providing the desired services. The
county then selects from among those firms the one "most highly qualified" to provide the required services.
County procedures and guidelines are to include a plan to ensure that women, minority, and veteran -owned firms
have the maximum opportunity to compete for the contract. The level of firm participation should be consistent
with their availability within the relevant professional community.
After choosing the most qualified firm, the county then negotiates with that firm for a contract at a price the
county determines is fair and reasonable, considering the estimated value of the services to be rendered, as well
as the scope and complexity of the project. If a satisfactory contract cannot be negotiated, the county formally
terminates the negotiations with that firm and attempts to negotiate a contract with the next most qualified firm.
The process continues until an agreement is reached or the search is terminated.
In emergency situations, the process outlined above for procuring services maybe dispensed with upon a finding
by the county that an emergency requires the immediate execution of the work involved.
All submittals shall become the property of Kittitas County.
Kittitas County reserves the right to reject all submittals and re -advertise if necessary.
file:WC:/Users/candie.leader/Downloads/www-text (8).html 1/1
KITTZTAS COUNTY
DEPARTMENT OF PUBLIC WORKS
Mark Cook, Director
REQUEST FOR STATEMENT OF QUALIFICATIONS SUPPORTING
ENVIRONMENTAL PLANNING AND PERMITTING FOR THE REPLACEMENT OF
BRIDGE #89342, VANTAGE HIGHWAY OVER CASCADE CANAL KITTITAS
COUNTY, WA
All submittals received after 5:00 PM Local Time, on January 13, 2022, will be discarded
The existing bridge (no. 89342) along Vantage Highway spanning the Cascade Irrigation Canal
requires replacement. The existing bridge is currently load restricted and has recent damage from
a vehicle accident. The project will include replacing and updating the current bridge, guardrail,
approaches, and shoulders all while maintaining the channel for the Cascade Canal. All
improvements will need to meet current WSDOT permitting and design standards.
gkoyawelm',1
The work to be performed by the Consultant consists of performing all environmental planning
and permitting required for the project in accordance with WSDOT and FHWA requirements.
The selected firm will be expected to start on the project upon award. Civil and structural design
plans are being developed concurrently to the environmental planning and permitting with the
PS&E package ready for advertisement for construction by July 31, 2022.
pckuej 011111,4_ - 1 '
If you wish to be considered for work under this SOQ, submit a sealed envelope to Kittitas County
Public Works, at 411 N. Ruby St., Suite 1, Ellensburg WA 98926 by 5:00 pm local time on
January 13, 2022. Submittals shall include a one-page cover letter with the firm name and contact
information. Submittals shall also include five copies of your Statement of Qualifications
describing the firm's or team's ability to professionally provide the requested services. Address
submittals:
Vantage Highway over Cascade Canal
Kittitas County Public Works
411 N. Ruby St., Suite 1
Ellensburg, WA 98926
For your records, Kittitas County will provide a confirmation email to the contacts provided in
the submittal confirming receipt of your interest in the proposal. Submittals received after 5:00
pm local time on January 13, 2022, will be disregarded. Kittitas County encourages
disadvantaged, minority and women owned consultant firms to respond.
The County reserves the right to reject any and all submittals.
Page 1 of 3
SELECTION PROCESS AND PROPOSED SCHEDULE:
Kittitas County's selection will be based on review of submittals in the following manner:
1. The firm's or team's qualifications, experience and ability performing the
requested work (30 points)
2. Demonstrated experience with similar projects, and similar timelines in the past five
years (50 points)
3. Demonstrated experience with similar environmental permitting in the past
five years (30 points)
4. Experience working in Kittitas County in the past five years (20 points)
5. Demonstrated ability keeping projects on time and within budget (20 points)
6. Demonstrated ability communicating and working effectively with the public,
staff, Washington State Department of Transportation, Washington State County
Road Administration Board, and regulatory agencies (20 points).
Anticipated Dates
Tasks
January 13, 2022
Deadline for SOQ submittals
January 26, 2022
Selection of Firms to Interview
February 10, 2022
Interviews and Reference Checks
February 17, 2022
Selection of firms and prepare contracts
March 2, 2022
BOCC Award of Contracts
The selection process shall be as follows:
• Submittals are reviewed and scored by the Public Works selection committee.
• Selection of firms to interview may be waived if the selection committee decides to
award to a single firm based on review of the submittals.
• Firms will be selected to interview if the selection committee decides that interviews are
required. The specific interview format will be provided to firms in advance of
interviews.
• The Public Works Director and/or County Engineer will negotiate a scope of work
and fee with the selected consultant.
• Providing that a scope of work and fee is successfully negotiated, the consultant will be
recommended for award to the Board of County Commissioners during a Board business
session (March 2, 2022).
• The selected consultant will then enter into a Local Agency A & E Professional
Services Consultant Agreement with Public Works.
Kittitas County, in accordance with Title VI of the Civil Rights Act of 1964, 78 Stat. 252, 42
U.S.C. 2000d to 2000d-4 and Title 49, Code of Federal Regulations, Department of Transportation,
Subtitle A, Office of the Secretary, Part 21, Nondiscrimination in Federally Assisted Programs of
the Department of Transportation issued pursuant to such Act, hereby notifies all bidders that it will
affirmatively ensure that in any contract entered into pursuant to this advertisement, disadvantaged
business enterprises as defined at 49 CFR Part 26 will be afforded full opportunity to submit bids in
Page 2 of 3
response to this invitation and will not be discriminated against on the grounds of race, color,
national origin, or sex in consideration for an award.
Kittitas County in accordance with Section 504 of the Rehabilitation Act (Section 504) and the
Americans with Disabilities Act (ADA) commits to nondiscrimination on the basis of disability, in
all of its programs and activities. This material can be made available in an alternate format by e
mailing Candie Leader at candie.leader a co.kittitas.wa.us or by calling collect 509-962-7523.
The above noted schedule is tentative and may be changed based on the number of proposals
submitted. Proposals will be evaluated immediately with final selection targeted for early
February 2022.
AGREEMENT OF SERVICES:
The selected consultant(s) will be expected to enter into a Local Agency A&E Professional
Services Consultant Agreement. Insurance requirements are included in that agreement.
The anticipated contract period shall be March 2022 — December 2023.
Persons with disabilities may request this information be prepared and supplied in alternate
forms by calling collect (509-962-7523).
Kittitas County reserves the right to accept or reject any and all proposals or any items or part
thereof or to waive any information or irregularities in the proposals. Kittitas County shall have
the sole discretion to determine the most responsible proposal.
ADDITIONAL INFORMATION:
No cost or fee schedules shall be submitted with your response. Consultants will be selected on
their qualifications and experience as noticed in this solicitation, with fees determined through
negotiations following selection. Contracting is dependent on a negotiated mutually accepted
scope of work and subsequent fee established by the consultant.
"a' 111RUMV
Direct all inquiries regarding this request for services to Josh Fredrickson, County Engineer at
(509) 962-7523 or via email to: Josh Fredrickson, iosh.fredrickson i co.kittitas.wa.us
Dates of Publication:
Northern Kittitas County Tribune: December 23, 2021, December 30, 2021, January 6, 2022
Daily Journal of Commerce: December 23, 2021, December 30, 2021, January 6, 2022
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