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Home My WebLink About2021-12-13-minutes-public-works-study-sessionKITTITAS COUNTY COMMISSIONERS Public Works Study Session Regular Meeting Monday December 13, 2021 -1:30 PM Webex 4. Call to Order 2. CARES Funding Swap 3. Public Works Electronic Bidding 4. Diamond Parking Hyak Parking Consulting Project Report 5. Other business 6. Adjourn Created on 12/9/2021 1:24:48 PM KITTITAS COUNTY PUBLIC WORKS STUDY SESSION MINUTES Webex Regular Meeting MONDAY 1:30 PM December 13, 2021 Board members: Chairman Brett Wachsmith, and Commissioner Cory Wright. Others: Josh Fredrickson, Rebecca Cruse, Public Works; Dan Carlson, Jessica Miller, Community Development Services; (1) One Member of the Public. At 1:30 pm Chairman Brett Wachsmith opened the Public Works Study Session. CARES FUNDING SWAP Josh Fredrickson briefed the Board of County Commissioners on sources of funding for local projects. Josh Fredrickson stated that Public Works is asking for Board approval to use CARES Funding to move forward a project replacing a load limited bridge on vantage Highway, Discussion was held. Staff was directed to move funding as requested. PUBLIC WORKS ELECTRONIC BIDDING Josh Fredrickson stated that Public Works is requesting support from the Board of County Commissioner's lobbyists to implement changes to RCW Chapter 36. Josh Fredrickson continued that the changes would support small county electronic submittal of public works bids and currently due to Kittitas Counties population the code only allows for sealed hardcopy bids. Commissioner Cory Wright requested background documentation on the topic so a discussion can be held at a future meeting with lobbyists. DIAMOND PARKING HYAK PARKING CONSULTING PROJECT REPORT Josh Fredrickson gave background on the report provided by Diamond Parking Services regarding illegal parking issues at Hyak and the surrounding area. Josh Fredrickson stated that staff is requesting direction on the formulation of a regional task force to address the parking issues and concerns involving stakeholders in the area. Discussion was held. Staff was directed to Public Works to set up a meeting with Diamond Parking to discuss further_ Meeting adjourned at 1:48 pm. 2021-12-13 Minutes Lkb&lSL-'Rebecca Cruse, Administrative Assistant 2021-12-13 Minutes KITTITAS COUNTY COMMISSIONERS KITTITAS COUNTY, WASHINGTON Brett Wachsmith, Chairman KITTITAS COUNTY DEPARTMENT OF PUBLIC WORKS PUBLIC WORKS — BOARD OF COUNTY COMMISSIONERS STUDY SESSION STAFF REPORT STUDY SESSION DATE: December 13, 2021 TOPIC: CARES Funding Swap ACTION REQUESTED: Move CARES Funding from Kachess Culvert Replacement to Vantage Highway Cascade Canal Bridge Replacement LEAD STAFF: Mark R. Cook and Josh Fredrickson. RECOMMENDATION: Swap CARES funding of Kachess Road Culvert replacement to Vantage Highway Cascade Canal Bridge Replacement. BRIEFING SUMMARY: • Public Works {PW} desires swapping the Board's CARES funding of Kachess culvert replacement for funding the Vantage Highway Cascade Canal Bridge replacement. e The proposal accelerates replacement of the Cascade Canal Bridge by one year. • The load limited bridge is just east of ACX, a hay press facility. • Heavy loads continue utilizing Vantage Highway in disregard of the posted load rating. • The companion action is a request to solicit for design consultant support meeting federal procurement requirements. BACKGROUND: Recently, PW was noticed by the Board of County Commissioners of 5656,900 in CARES funding for the culvert replacement at Kachess Road. PW has utilized local money in design, and we now believe using federal money for construction will not be supported by Washington State Department of Transportation Local Programs. PW's Manastash Road bank stabilization project is experiences environmental permitting delays that necessitate pushing the project to 2023 construction. DISCUSSION: It appears that PW's decision to jump start Kachess design with local money now makes use of federal money in construction unlikely. PW believes it has the capacity to move the Vantage Highway Cascade Canal bridge replacement ahead on the six-year plan construction schedule. PW will require consultant support in moving the project ahead one year. The $656,900 in CARES funding is likely insufficient offsetting anticipated total project costs. PW will allocate additional Surface Transportation Block Grant Page 1 of 3 Public Works "Work Session Staff Report", 2021 funding to the project in 2022. Moving rapidly to replace the load limited highly utilized bridge is expected to limit risk the traveling public owing the high average daily traffic count on Vantage Highway. Proceeding with complete federal procurement from design through construction assures maximum grant compliance. FISCAL IMPACTS: Kachess Culvert replacement will continue being funded by PW Road Fund reserves. ATTACHMENTS: Exhibit 1: ADOPTED SIX YEAR PLAN Page 2 of 3 Public Works "Work Session Staff Report", 2021 EXHIBIT 1: ADOPTED SIX YEAR PLAN Page 3 of 3 Public Works "Work Session Staff Report", 2021 (331 i jagwnu 6ZET TSO 6LST L66I OOOL 009 OOTI ISED OSOE SOLE O65I 9T4 699 0545 Ut OSK MIT 096 OMn St.? SOIT SLS 054 d g o u ny fV N N n ei y pp o � 4 q N N pOo N YO1 ei 4 0 N N P rppl Q m rl p m N po I oOo ei O ~ I S A N m 1 �8 N spNpy N N a n T e � N m N m e d 2N - - - - - - - a rc c s eue c � �� k eue c c I C O Y 6 11. 8 E gg i; g YE LL i� �nl 6g .67 6 n e n 6 6 E � � n � $ Y - i ¢ N e d ti Y i ^ d d a a E a = � Y E u e p@ 8EE Y 8 4� o R 6 % lsagg c � �Mn n (°�ddS' � =dNa � E 5 a� 5 G N 4i�1 O u JL OR1 .R. L O d C �; y V Y p NI C r1 O C C N aryQ C y 7 M = p M p Ci .gni S V E a y m:>; h>a =?84 a - m n imM S m n m N ro r� n KITTITAS COUNTY DEPARTMENT OF PUBLIC WORKS PUBLIC WORKS — BOARD OF COUNTY COMMISSIONERS STUDY SESSION STAFF REPORT STUDY SESSION DATE: December 13, 2021 TOPIC: Public Works Electronic Bidding ACTION REQUESTED: Docket with the Board's Legislative Lobbyist for 2022 Work Program LEAD STAFF: Mark R. Cook RECOMMENDATION: Request support from the Board's legislative lobbyist as an item for his 2022 Kittitas County work program. BRIEFING SUMMARY: • State agencies are allowed to solicit electronic public works (PW) bids. • Counties with greater than 400,000 population may solicit electronic bids. • Currently, small counties must receive all bids under "sealed cover". • Multiple changes in Chapter 36 are required to support small county electronic submittal of public works bids. BACKGROUND: The Washington State legislature authorized electronic submittal of Public Works bids with Substitute House Bill (SHB) 1841 in 2014 (EXHIBIT 1). Revised Code of Washington (RCW) at 36.32.235 (5) allows electronic bid submittal for counties that have more than 400,000 population (EXHIBIT 2). RCW 36.77.020 requires small counties accept "...all bids under sealed cover..." (EXHIBIT 3). All sealed bids require bid deposit that is presumed to be hard copy format. DISCUSSION: The COVID 19 pandemic nearly disabled FW's delivery of the 2U20 Capital Facility Plan. Ingenuity prevailed and PW was able to deliver the Brian Abbott Fish Barrier Removal project at Vantage Highway across Coleman Creek. As we bid just as the Governor issued his initial stay at home order, PW could not receive bids. A single bridge supplier requested electronic submittal and we had to decline. Having received no bids at all, PW sought sole source approval from the Board with support from the Prosecuting Attorney's Office. Ultimately, we were able to secure the bridge procurement and the project was delivered on time. A subsequent audit by the state found that declared emergency (COVID 19) was insufficient rationale allowing our sole source action. PW disagrees with the Auditor's Office and has not provided any subsequent justification for our procurement actions. Page 1 of 5 Public Works "Work Session Staff Report", 2021 The need for electronic bidding supporting Public Works construction cannot be overstated. Today's dependency on electronic data sharing has not recognized in the state's County Public Works bidding statues. It is quite likely that at some time in the future, a similar preclusion against delivery under "sealed cover" is reasonably likely to occur. PW desires no further friction with the State Auditor's Office regarding project delivery. PW has not contacted the Washington Association of Counties to determine the level of interest statewide in legislative change. The need is clear to PW, and as such, we encourage the Board to engage the Board's legislative lobbyist for beginning work on the issue in 2022. FISCAL IMPACTS: Undetermined at this time. ATTACHMENTS: EXHIBIT 1: CERTIFICATION OF ENROLLMENT SUBSTITUTE HOUSE BILL 1841 EXHIBIT 2: RCW 36.32.235 10.14 UM I I Page 2 of 5 Public Works "Work Session Staff Report", 2021 EXHIBIT 1: CERTIFICATION OF ENROLLMENT SUBSTITUTE HOUSE BILL 1841 Page 3 of 5 Public Works "Work Session Staff Report", 2021 CERTIFICATION OF ENROLLMENT SUBSTITUTE HOUSE BILL 1841 Chapter 151, Laws of 2014 63rd Legislature 2014 Regular Session PUBLIC WORKS CONTRACTING --ELECTRONIC COMPETITIVE BIDDING EFFECTIVE DATE: 06/12/14 Passed by the House February 17, 2014 Yeas 97 Nays 0 FRANK CHOPP Speaker of the House of Representatives Passed by the Senate March 5, 2014 Yeas 49 Nays 0 BRAD OWEN President of the Senate Approved March 31, 2014, 2:41 p.m. JAY INSLEE Governor of the State of Washington CERTIFICATE I, Barbara Baker, Chief Clerk of the House of Representatives of the State of Washington, do hereby certify that the attached is SUBSTITUTE HOUSE BILL 1841 as passed by the House of Representatives and the Senate on the dates hereon set forth. BARBARA BAKER Chief Clerk FILED March 31, 2014 Secretary of State State of Washington 1 2 SUBSTITUTE HOUSE BILL 1841 Passed Leqislature - 2014 Regular Session State of Washington 63rd Legislature 2013 Regular Session By House Capital Budget (originally sponsored by Representatives Stonier, Wa-rnick, Dunshee, Morrell, Ryu, and Freeman; by request of Department of Enterprise Services) READ FIRST TIME 02/28/13. AN ACT Relating to electronic competitive bidding for state public works contracting; and adding a new section to chapter 39.04 RCW, 3 BE IT ENACTED BY THE LEGISLATURE OF THE STATE OF WASHINGTON: 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 NEW SECTION. Sec. 1. A new section is added to chapter 39-04 RCW to read as follows: (1) Any state agency authorized to conduct public works contracting and competitive bidding under this chapter may do so electronically and may use or accept electronic signatures in these processes. Such signatures are deemed presumptively valid and enforceable. (2) For purposes of this section: (a) "Electronic signature" means a signature in electronic form attached to or logically associated with an electronic record. (b) "State agency" means any state office or activity of the executive and judicial branches of state government, including state departments, offices, divisions, boards, commissions, institutions of higher education as defined in RCW 28B.10.016, and correctional and other types of institutions. (3) The office of chief information officer, in coordination with the department of enterprise services and all state agencies with p. 1 SHB 1841.SL contracting authority under this chapter, must establish standards and 2 policies for the electronic submittal of bids and electronic signatures 3 in public works contracting and competitive bidding processes. Passed by the House February 17, 2014. Passed by the Senate March 5, 2014. Approved by the Governor March 31, 2014. Filed in office of Secretary of State March 31, 2014. SHB 1841.SL p. 2 EXHIBIT 2: RCW 36.32.235 Page 4 of 5 Public Works "Work Session Staff Report", 2021 11129121, 4:35 PM RCW 36.32.235: Competitive bids—Purchasing department—Counties with a population of four hundred thousand or more—Pu... RCW .% 3. Competitive bids—Purchasing department—Counties with a population of four hundred thousand or more—Public works procedures—Riverine and stormwater projects—Exceptions. (1) In each county which by resolution establishes a county purchasing department, the purchasing department shall enter into leases of personal property on a competitive basis and purchase all supplies, materials, and equipment on a competitive basis, for all departments of the county, as provided in this chapter and chapter 39."l� RCW, except that the county purchasing department is not required to make purchases that are paid from the county road fund or equipment rental and revolving fund. (2) As used in this section: (a) "Public works" has the same definition as in RCW (b) "Riverine project" means a project of construction, alteration, repair, replacement, or improvement other than ordinary maintenance, executed at the cost of the state or of any municipality, or which is by law a lien or charge on any property, carried out on a river or stream and its tributaries and associated floodplains, beds, banks, and waters for the purpose of improving aquatic habitat, improving water quality, restoring floodplain function, or providing flood protection. (c) "Stormwater project" means a project of construction, alteration, repair, replacement, or improvement other than ordinary maintenance, executed at the cost of the state or of any municipality, or which is by law a lien or charge on any property, carried out on a municipal separate storm sewer system, and any connections to the system, that is regulated under a state -issued national pollutant discharge elimination system general municipal stormwater permit for the purpose of improving control of stormwater runoff quantity and quality from developed land, safely conveying stormwater runoff, or reducing erosion or other water quality impacts caused by municipal separate storm sewer system discharges. (3) Except as otherwise specified in this chapter or in chapter W-.77 RCW, all counties subject to these provisions shall contract on a competitive basis for all public works after bids have been submitted to the county upon specifications therefor. Such specifications shall be in writing and shall be filed with the clerk of the county legislative authority for public inspection. (4) An advertisement shall be published in the county official newspaper stating the time and place where bids will be opened, the time after which bids will not be received, the character of the work to be done, the materials and equipment to be furnished, and that specifications therefor may be seen at the office of the clerk of the county legislative authority. An advertisement shall also be published in a legal newspaper of general circulation in or as near as possible to that part of the county in which such work is to be done. If the county official newspaper is a newspaper of general circulation covering at least forty percent of the residences in that part of the county in which such public works are to be done, then the publication of an advertisement of the applicable specifications in the county official newspaper is sufficient. Such advertisements shall be published at least once at least thirteen days prior to the last date upon which bids will be received. (5) The bids shall be in writing, may be in either hard copy or electronic form as specified by the county, shall be filed with the clerk, shall be opened and read in public at the time and place named therefor in the advertisements, and, after being opened, shall be filed for public inspection. No bid may be considered for public work unless it is accompanied by a bid deposit in the form of a surety bond, postal money order, cash, cashier's check, or certified check in an amount equal to five percent of the amount of the bid proposed. (6) The contract for the public work shall be awarded to the lowest responsible bidder. Any or all bids may be rejected for good cause. The county legislative authority shall require from the successful bidder for such public work a contractor's bond in the amount and with the conditions imposed by law. https://app.leg.wa_gov/RCW/default.aspx?cite=36.32.235 1114 11129121, 4:35 PM RCW 36.32.235: Competitive bids—Purchasing department—Counties with a population of four hundred thousand or more Pu... (7) If the bidder to whom the contract is awarded fails to enter into the contract and furnish the contractor's bond as required within ten days after notice of the award, exclusive of the day of notice, the amount of the bid deposit shall be forfeited to the county and the contract awarded to the next lowest and best bidder. The bid deposit of all unsuccessful bidders shall be returned after the contract is awarded and the required contractor's bond given by the successful bidder is accepted by the county legislative authority. Immediately after the award is made, the bid quotations obtained shall be recorded and open to public inspection and shall be available by telephone inquiry. (8) As limited by subsection (11) of this section, a county subject to these provisions may have public works performed by county employees in any annual or biennial budget period equal to a dollar value not exceeding ten percent of the public works construction budget, including any amount in a supplemental public works construction budget, over the budget period. Whenever a county subject to these provisions has had public works performed in any budget period up to the maximum permitted amount for that budget period, all remaining public works except emergency work under subsection (13) of this section within that budget period shall be done by contract pursuant to public notice and call for competitive bids as specified in subsection (3) of this section. The state auditor shall report to the state treasurer any county subject to these provisions that exceeds this amount and the extent to which the county has or has not reduced the amount of public works it has performed by public employees in subsequent years. (9) A county may procure public works with a unit priced contract under this section for the purpose of completing anticipated types of work based on hourly rates or unit pricing for one or more categories of work or trades. (a) For the purposes of this section, "unit priced contract" means a competitively bid contract in which public works are anticipated on a recurring basis to meet the business or operational needs of the county, under which the contractor agrees to a fixed period indefinite quantity delivery of work, at a defined unit price for each category of work. (b) Unit priced contracts must be executed for an initial contract term not to exceed one year, with the county having the option of extending or renewing the unit priced contract for one additional year. (c) Invitations for unit price bids shall include, for purposes of the bid evaluation, estimated quantities of the anticipated types of work or trades, and specify how the county will issue or release work assignments, work orders, or task authorizations pursuant to a unit priced contract for projects, tasks, or other work based on the hourly rates or unit prices bid by the contractor. The contract must be awarded to the lowest responsible bidder as defined under RCW 39XV-..O': ). Whenever possible, the county must invite at least one bid from a certified minority or woman contractor who otherwise qualifies under this section. (d) Unit price contractors shall pay prevailing wages for all work that would otherwise be subject to the requirements of chapter ? RCW. Prevailing wages for all work performed pursuant to each work order must be the prevailing wage rates in effect at the beginning date for each contract year. Unit priced contracts must have prevailing wage rates updated annually. Intents and affidavits for prevailing wages paid must be submitted annually for all work completed within the previous twelve-month period of the unit priced contract. (1 Q) If a county subject to these provisions has public works performed by public employees in any budget period that are in excess of this ten percent limitation, the amount in excess of the permitted amount shall be reduced from the otherwise permitted amount of public works that may be performed by public employees for that county in its next budget period. Ten percent of the motor vehicle fuel tax distributions to that county shall be withheld if two years after the year in which the excess amount of work occurred, the county has failed to so reduce the amount of public works that it has performed by public employees. The amount withheld shall be distributed to the county when it has demonstrated in its reports to the state auditor that the amount of public works it has performed by public employees has been reduced as required. (11) In addition to the percentage limitation provided in subsection (8) of this section, counties subject to these provisions containing a population of four hundred thousand or more shall not have https:llapp.leg.wa.gov/RCW/default.aspx?cite=36.32.235 214 11/29121, 4:35 PM RCW 36.32.235: Competitive bids—Purchasing department—Counties with a population of four hundred thousand or more Pu... public employees perform: A public works project in excess of ninety thousand dollars if more than a single craft or trade is involved with the public works project, a riverine project or stormwater project in excess of two hundred fifty thousand dollars if more than a single craft or trade is involved with the riverine project or stormwater project, a public works project in excess of forty-five thousand dollars if only a single craft or trade is involved with the public works project, or a riverine project or stormwater project in excess of one hundred twenty-five thousand dollars if only a single craft or trade is involved with the riverine project or stormwater project. A public works project, a riverine project, and a stormwater project means a complete project. The restrictions in this subsection do not permit the division of the project into units of work or classes of work to avoid the restriction on work that may be performed by public employees on a single project. The cost of a separate public works project shall be the costs of materials, supplies, equipment, and labor on the construction of that project. The value of the public works budget shall be the value of all the separate public works projects within the budget. (12) In addition to the accounting and recordkeeping requirements contained in chapter a�.w RCW, any county which uses public employees to perform public works projects under RCW shall prepare a year-end report to be submitted to the state auditor indicating the total dollar amount of the county's public works construction budget and the total dollar amount for public works projects performed by public employees for that year. The year-end report submitted pursuant to this subsection to the state auditor shall be in accordance with the standard form required by RCW (13) Notwithstanding any other provision in this section, counties may use public employees without any limitation for emergency work performed under an emergency declared pursuant to RCW 26.: 11/29121, 4:35 PM RCW 36.32.235: Competitive bids—Purchasing department—Counties with a population of four hundred thousand or mare—Pu... Intent -2016 c 96: See note following RCW Intent -2016 c 19: See note following RCW M.337.1 21" Purpose --Part headings not law -2000 c 138: See notes following RCW4-'C-'-.D-7J 51". Referendum—Other legislation limited—Legislators' personal intent not indicated— Reimbursements for election—Voters' pamphlet, election requirements --1997 c 220: See RCW through https:llapp.leg.wa.gov/RCW/defaull.aspX?cite=36.32.235 414 EXHIBIT 3: 36.77.020 AND 030 Page 5 of 5 Public Works "Work Session Staff Report", 2021 11!29!21, 4:14 PM RCW Approval—Call for bids. RCW 36.77.020: Approval --Call for bids. Upon approval of such maps, plans, and specifications and the filing thereof the board shall, if it determines that the work shall be done by contract, advertise a call for bids upon such construction work by publication in the official county paper and also one trade paper of general circulation in the county, in one issue of each such paper at least once in each week for two consecutive weeks prior to the time set in the call for bids for the opening of bids. All bids shall be submitted under sealed cover before the time set for the opening of bids. C. C. Prior: Ml. -03 c S7 3; prior: 1937 c 187 § 32, part; RRS § 6450-32, part.] https:llapp.leg.wa.gov/RCWidefault.aspx?cite=36.77.020 1!1 11129121, 4:15 PM RCW• ... f .k!v'J Opening of bids ---Deposit. RCW 36.77.030: Opening of bids—Deposit. At the time and place fixed in the call for bids, such bids as have been submitted shall be publicly opened and read. No bid may be considered unless it is accompanied by a bid deposit in the form of a surety bond, cash, cashier's check, or certified check in an amount equal to five percent of the amount of the bid proposed. [ 6 c 3E3 C.3; ', : ' "° c : & 33.77., W. Prior: 'i � c 6-7§4-V. prior: 1337 c 187 § 32, part; RRS § 6460- 32, part.] https:llapp.leg.wa.gov/RCW/default.aspx?cite=36.77.030 111 KITTITAS COUNTY DEPARTMENT OF PUBLIC WORKS PUBLIC WORKS — BOARD OF COUNTY COMMISSIONERS STUDY SESSION STAFF REPORT STUDY SESSION DATE: December 13, 2021 TOPIC: Diamond Parking Hyak Parking Consulting Project Report ACTION REQUESTED: Direct Staff LEAD STAFF: Mark R. Cook V%KKO-18 V51010I t : erM Direct staff implementing actions identified by Diamond Parking contained in the recently received "Hyak Parking Consulting Project Report". BRIEFING SUMMARY: • Public Works (PW) recently received the project report from Diamond Parking evaluating parking issues in Hyak. • Strategies and alternatives along with policy actions are contained in the report. • Short term actions for immediate consideration and long-term actions for additional evaluation make up the recommendations of the report. • Diamond Parking interviewed numerous stakeholders developing the report. • Public Works has already begun implementation of recommended short-term actions. BACKGROUND: Responding to persistent illegal parking problems in Hyak, PW sought out the services of Diamond Parking, the nation' oldest parking consultant. PW prepared the project scope of work and supporting Diamond throughout the project. Key to finding the scale and scope of the project, the following stakeholders were interviewed for their perspectives on the problem: • United States Forest Service (USFS) • Washington State Parks (WSP) • Kittitas County Sheriff's Office (KSO) • Snoqualmie Pass Public Utility District (SPUD) • Snoqualmie Pass Fire and Rescue (SPF&R) • The Summit at Snoqualmie • Kittitas County Department of Public Works Page 1 of 3 Public Works "Work Session Staff Report", 2021 DISCUSSION: Illegal parking at Snoqualmie .Pass continues challenging PW, KSO, SPUD and WSP resources. During the past several years, PW has sponsored code amendments (County Code) providing increased dis-incentives for those illegally parking in Hyak. This most recent code cycle resulted in a favorable amendment increasing illegal parking fees to $200 and adding a new definition (traveled way) to the list of illegal parking areas. The ongoing impacts to area residents and service providers create unsafe conditions for any level of emergency response. The severity of the problem mandates a regional approach to resolution. Strategies, alternatives and long-term recommendations are summarized for Board consideration and listed below. Immediate actions include the following: • Increased signage along Hyak Drive East and Keechelus Drive on both sides of the road (underway). • Specific verbage on signage such as "No Parking Anytime" and "No Loading or Unloading of Vehicle" (underway — signage blank supply issue currently). • Minimum fee set at $200 (complete). • Continue deployment of message sign at the entrance and place an additional sign at the intersection of Hyak Drive East and Rampart Drive (underway). • Assign a Deputy (7 AM to 5 PM) on Friday -Sunday) during winter ski season. • Once per weekend position a tow truck at the Hyak entrance near the message board. Potential future implementation: • Create a regional task force. • Expand stakeholders to include Department of Transportation and Washington State Patrol. • Consider a vehicle immobilization device as a supplement to law enforcement efforts. • Expand the area of impact. • Create a website addressing all things recreational in the greater Hyak area. • Link the website to other stakeholder websites. • Acquire land for additional parking. • Evaluate a "third party" service provider for parking enforcement. • Evaluate PW two fleet and impound yard. Should the Board desire a direct discussion with Diamond Parking representatives, Task number 5 allocates budget for a meeting with decision makers. FISCAL IMPACTS: The evaluate cost PW $41,000. ATTACHMENTS: Exhibit 1: DIAMOND PARKING "HYAK PARKING CONSULTING PROJECT" Page 2 of 3 Public Works "Work Session Staff Report", 2021 EXHIBIT 1: DIAMOND PARKING "HYAK PARKING CONSULTING PROJECT" REPORT Page 3 of 3 Public Works "Work Session Staff Report", 2021 �.4c .lk - a PARKING MON�w SERVICE SINCE 1922.' I HYAK PARKING CONSULTING PROJECT Prepared for Mark R. Cook, PE Public Works Director, Kittitas County Public Works PARKING IAM ?SERVICE SlNCE''�_ NN 1922 "qam4 Oawred s 1powAt' IDEAR MR. COOK, Please review the enclosed report covering the Scope of Work delineated in the agreement between Kittitas County Public Works and Diamond Parking Services in the fall of 2021. This is a comprehensive assessment of the parking environment as it exists in the Hyak area with a specific examination of the Hyak Dr East and Keecheius Drive roadways. Enclosed you will find an explanation of our findings, potential liabilities associated with those findings, solutions that can be quickly implemented to help mitigate that liability as well as strategic long-term suggestions for a more comprehensive approach to the parking management within the greater Hyak area. We have also included some suggestions for potential technologies that could be utilized or used as a baseline for further "needs based" sourcing specifications. We look forward to your review of these findings and we will be available to answer questions regarding the information provided in this report. We will also be available for presentation purposes as needed. PATRICK SEWARD, MBA, CPP Regional Manager I Diamond Parking Services 2050112th Ave NE, Suite 110 1 Bellevue WA 98004 O: 425.462.42081 C: 425.971.7144 Patrick.seward@diamondparking.com �!J PA��p�R/j�KING G IRi N 1k> SERVICE SINCE '1922 PARKING 4AMON SERVICE SINCE 1922 "a1a.�tgR P1�d � Pt®d" ITABLE OF CONTENTS EXECUTIVE SUMMARY I Page 06 INTRODUCTION I Page 09 BACKGROUND I Page 11 EXISTING CONDITIONS I Page 13 STRATEGIES & ALTERNATIVES Page 16 POLICY ACTIONS I Page 22 COST FOR IMPLEMENTATION Page 27 CONCLUSIONS I Page 29 SCOPE OF WORK E Page 32 ADDENDA I Page 35 PARKING IAI_ I SERVICE SINCE 1922 PARKING n'IAMON SERVICE SINCE 1922 D EXECUTIVE SUMMARY Page One of Two Kittitas County Public Works, In response to increasing complaints and pressure from numerous residents and stakeholders, commissioned a report from Diamond Parking Services (DPS) who is one of the preeminent parking and municipal consultative services in the Pacific Northwest. DPS was tasked with helping to determine and quantify the scope of any potential illegal parking issues within the Hyak community as it specifically pertains to Hyak Dr East and Keechelus Drive while also developing a sense of the potential issues as they may apply to the surrounding greater Hyak area. After conducting a thorough review of the area specified, interviewing as many stakeholders as possible, touring the location numerous times and researching relevant vehicle trip metrics, DPS was able to determine that a significant illegal parking issue does exist. The illegal parking issues are described in detail in the attached report, but it is important to highlight that these issues are sufficient to warrant a high degree of attention from the County. The elevated level of risk associated to visitors, residents, employees, and the greater public in general indicates a high priority need for solutions to help mitigate these issues. This risk applies to all stakeholders within the greater Hyak area and as such a regionalized approach to a solution is warranted. As part of this report, a series of strategies as been outlined to help provide guidance to the County as to how to potentially mitigate the delineated illegal parking issues. Some of these strategies can be immediately implemented (or are suitable for implementation in the near term) while the other strategies are more suitable for future implementation and these solutions are meant to provide a general understanding of what may be possible for the County to implement in the future. Increasing the existing number of signs posted, improving the visibility of said signage, allowing for alteration of the County Code to include an expanded set of "No Parking" regulations for better enforcement, increasing the "fee" associated with illegal parking, and the dedication of a Kittitas County Sheriff's Deputy to the allocated area during the peak winter month periods (mainly winter weekends) are some of the strategies that are recommended for immediate implementation. <KING SERVICE SINCE 1922 ei6je..,4 8r orB3Q&tl EXECUTIVE SUMMARY Page Two of Two There are several strategies, which could help further mitigate the delineated risk identified, but these strategies would require further investigation to determine potential viability. Creating a "Regional Committee or Taskforce" encompassing all the stakeholders in the greater Hyak area would be the most thorough and advisable approach. Evaluating the "Vision" for the greater Hyak area and then creating a consistent system of management to achieve that vision would be one recommended item for that group to consider. Further, utilizing suitable technologies (some options appended to this report) to help manage that process as well as to provide consistent, relevant communication to the public and all stakeholders would also be recommended. It is apparent that a significant problem exists stemming from the lack of parking available in the greater Hyak area. All stakeholders interviewed during this evaluation have acknowledged an on- going parking issue within the greater Hyak area and have indicated a willingness to work to solve these issues. Each stakeholder has certain steps they could take to help mitigate the parking issues within the greater Hyak area and they should be encouraged to do so. The best result will come from a symbiotic approach as it is exceedingly difficult to separate one set of roadways from another just as it is difficult to ascertain how much of an illegal parking issue in any one section is due to the use of one amenity i.e., how much traffic/parking is due to snow shoeing or tubing vs skiing. Thus, a coordinated approach would manifest the best results however, if the creation of a "Regional Committee or Taskforce" would lead to a significant delay then it is advised that each stakeholder should take those steps immediately available to them to limit the safety concerns as quickly as possible. A coordinated communication system could be implemented at a later date. To the extent that the County is exposed to enhanced risk resulting from the associated illegal parking problems on Hyak Dr East and Keechelus Drive, it would be advisable for the County to take immediate steps to limit the associated liability inherent to those issues. PARKING SERVECE SINCE 1922 -4-419-9 a 8P -4-t„ j 1��iU�iilr�lf- sEIIvice SING1922 INTRODUCTION Page One of One Diamond Parking Services (DPS), herein after referred to as CONSULTANT, was retained by the Kittitas County Public Works Department to assess the Hyak area parking program. CONSULTANT was specifically tasked to complete the following: help identify existing structure and issues, inventory potential strategies and identify a preferred alternative solution, identify potential policy actions required to implement the preferred alternative solution as well as identify potential costs associated with the implementation of the alternative solutions (the complete scope of work is attached as an exhibit in this report) regarding the potential parking issues in the greater Hyak area. During this process the CONSULTANT independently toured the entire greater Hyak community area, as well as the specific roadways delineated (Hyak Dr East and Keechelus Drive -see map I attached), on multiple occasions at different times/days and toured the location with a representative of the Kittitas County Sheriffs office. These tours allowed CONSULTANT to gain additional knowledge and to further understand the parking zones, restrictions, potential issues associated with increased parking demand within the area as well as how the surrounding areas would impact these specific roadways especially in the winter months. CONSULTANT then scheduled interviews with as many stakeholders associated with this area as possible. CONSULTANT was able to complete interviews with representatives of the Kittitas County Sheriff's office, Snoqualmie Pass Fire and Rescue, Snoqualmie Pass Utility District, Washington State Department of Parks, the US Forest Service, Kittitas County Public Works, and the management of the Summit at Snoqualmie Ski Area. This process further helped to define and clarify the scope of the issue in the greater Hyak area as well as to specifically identify the immediate issues associated with seasonal parking on Hyak Dr East and Keechelus Drive. Potential short-term solutions for immediate implementation as well as potential longer-term implementation strategies are identified in this report. ##PARKING J��4 _ SERVICE SINCE 4 i 922 PPAnnR��KING��! PAMO Y SERVICE y� �f 1922 rr� Vf.a a op..&r BACKGROUND Page One of One The community of Hyak has been seeing on-going development with an increase in population, especially during the winter months. In addition, the popularity of the outdoor recreational services offered in the area has been increasing commensurate with the additional development and population increase in the nearby communities as well as in the greater Seattle Metro/Puget Sound Area. In conjunction with the increase in population and popularity of outdoor recreation, there has been a correlated increase in vehicle traffic on 1-90 at Snoqualmie Pass. The 2015 Washington State Department of Transportation Annual Traffic Report showed 29,000 vehicles traversed the 1-90 pass daily (M -Fri). The latest estimate from 2019 shows 31,000 vehicles making this trip daily (M -Fri) with that number doubling on holidays and weekends. Further, they estimate that the daily vehicle count will increase to more than 39,000 by 2040. Given the increase in parking related issues within the greater Hyak area, especially on weekends during the winter months, this is strong evidence of correlation regarding the increased parking issues. 1-90 Snoqualmie Pass Daily Vehicle Traffic 9 M -Fri a Weekend/Holiday 100,000 80,000 60,000 40,000 20,000 0 0 I-J0Sroq.ahiePaz VehdeTraffic-2015 ADSnoquatnlePass Veh'deTraffr-2C29 ACSnocualm'.ePass VehideTrafft2043 Increased demand for parking within the greater Hyak area is invariably linked to the population growth of the region, the increased popularity of the outdoor recreation available in the greater Hyak area, the rapid growth in vehicle traffic, particularly single/double occupancy vehicles due to COVID-19 fears, and the effects from the COVID-19 restrictions or closures placed on other forms of entertainment and popular indoor activities. While the effects of the COVID-19 restrictions may be waning as the rate of transmission slows, it is far from certain what the net effect will be regarding transportation and people's behavioral patterns. +""" PARKING A1.101 SERVICE..W SINCE 1922 N 0--d a 6P -"J*' eFARKING SERVICE SINCE 7922 .,qam4 &mod 6�'� Agencies & Representatives Joe Rausch District Ranger, USFS Pam McConkey Manager, Washington State Parks Dept Mark Rickey Deputy sheriff, Kittitas County Sheriff's Dept Tom Hastings General Manager, snoqualmie Pass Utility Dist Mark Cook Public Works Director, Kittitas County Dept Public Works Jason Goeman Deputy, Kittitas County Sheriffs Dept Jay Wiseman Fire Chief, Snocivaimie Pass Fire and Rescue Guy Lawrence President and GM, The Summit at Snoclua mle N When conducting the assessment of the current parking environment and existing conditions within the Hyak area and specifically on Hyak Dr East and Keechelus Drive, CONSULTANT conducted interviews with the agencies and their representatives listed to the left. The feedback provided from these groups was invaluable in assessing the situation and provided some guidance to help begin to quantify the scope of the problem(s). It should be noted that all individuals interviewed were aware of a parking management issue within the greater Hyak area and all were supportive of finding a solution that would assist with mitigating these issues. All participants were helpful and provided insight into their viewpoint of the issue(s) as it pertained to their scopes of responsibility. This is significant to note as it indicates the overall issues are not only serious enough to register across this diverse spectrum of agencies but that the issue(s) have increased in severity enough to warrant the support of a "Regional' solution across these agencies. As such, the potential longer-term solutions presented later in this report stand a better chance of implementation based upon the higher level of attention to these issues as well as the willingness to cooperate exhibited during the interviews with each of these representatives. LARKING JAMOKI SERVICE SINCE 1922 The increased demand for parking in the Hyak area in conjunction with the severely limited supply of parking spaces available has resulted in the proliferation of "Illegal parking" along the sides of Hyak Dr East and Keechelus Dr in particular, as well as, in other areas of the roads connected to exit 54. (Neither Hyak Dr East or Keechelus Dr are wide enough to accommodate this parking without the potential for partially blocking the roadway and have been deemed "No Parking" Zones by Kittitas County. The amount of vehicles parking illegally along the shoulders of these roads has increased to the point that it has become a public safety issue for the community, and the parkers themselves, as these roadways are only 22 feet wide with a 1 -2 -foot average shoulder width. The proliferation of parking along these roadways, especially in the winter months, has led to these vehicles blocking access to residents' property, blocking access to fire hydrants necessary for emergency use, blocking access to snowplows and emergency vehicles needed to respond to emergent situations in the area and blocking the egress for residents and workers in the greater Hyak area. Further, many of these visitors are exiting their vehicles to change into/out of their snow gear, collect/unload equipment or other passengers and are thus blocking the flow of traffic by being physically in the roadway. These individuals then walk down the road itself, while navigating traffic, to reach their intended destination: Sledding Park, Snowshoe area, Ski area etc. These issues have resulted in increased calls from angry constituents to the Kittitas County Sheriff's office, to the Kittitas County Public Works Department and other agencies to complain about the parking situation and misuse of roadways. The increased risk associated with these issues is significant for all entities and agencies involved. Given the vastly increased flow of traffic, the high rate of "illegal parking" and unauthorized activities, the associated environmental and structural factors, and the rapid growth of pedestrian traffic resulting from these factors, it is estimated that the odds of an "emergent" event are high. PARKING SERVICE $IIfNCE I1 ,,ff 1922 L�l })PARKiNPARKINGI ii O SER��b VECE ANCe C1922 The strategies and alternatives presented will be broken down into different categories based upon solutions that can potentially be implemented immediately/short term and those that would need to be implemented in the future based upon several factors, such as: Policy agreement on implementation, equipment acquisition needs and requisite purchasing processes, potential code additions and/or alterations, coordination with other agencies/stake holder's, sourcing of manpower necessary to complete work, potential community discussion and involvement etc. Strategies for potential immediate implementation include: Increased frequency of signage along Hyak Dr East and Keecnelus Drive on both sides of the road. This will increase visibility, reduce the ability of the parker to claim that a sign was not seen, and limit the illegal parking in front of fire hydrants and residents' driveways. • More specific verbiage on the existing signs and added signage to reflect "No Parking Anytime" as well as "No Loading or Unloading of Vehicle". These signs should also include the delineated fine amount/penalty for this activity. It is recommended that the language for the fee be attached as a separate sign under the main "No Parking Anytime" and "No Loading or Unloading of Vehicle" sign to allow this rate to be altered as necessary without the need to completely replace the entire sign thus limiting the future cost of replacement signage. • The parking notice fee issued for violating these codes and parking along the side of these roads should remain a minimum of $200 for the first occurrence and have an escalating fee amount for future occurrences as code allows. These signs should also reflect the $200 monetary fee and/or vehicle impound for violating this code. PARKING SERVICE v SINCE 1922 .,q-4 Strategies for potential immediate implementation [continued]: • The signs used to display the "No Parking Anytime" and'No Loading and Unloading of Vehicle" should utilize reflective paint and where possible a "color" border around the exterior edges of the signage. This will allow for greater visibility both at night and when snow is present. • Continue to utilize the "Digital Reader Sign" at the entrance to Hyak Dr East and positioned between the "Gravel lot -North of Hyak Dr" and the "Gravel lot -South of Hyak Dr" prior to Hyak Dr turning East/South-East. This sign is highly visible and is an excellent source to communicate to potential parkers that there is no parking along Hyak Dr East and Keechelus Drive. This sign should display the "No Parking Anytime on these Roadways" and direct them to use the gravel lots to turn around. This will help to prevent congestion on Hyak Dr East and Keechelus Drive as well as to limit the temptation for these parkers to traverse these roads and park on the side of the road. This sign should also display the penalty for illegal parking; $200 Fine and/or Vehicle Impound. • An additional "Digital Reader Sign" should be positioned facing north on Hyak Dr East at the intersection of Hyak Dr East and Rampart Drive once again reiterating the same message as the first reader board sign and directing vehicle to turn up Keechelus Drive to circle back out to the exit of the Hyak area. This will not only help deter parking along both roadways, but it will also help to ease congestion by providing clear direction to steer vehicle traffic out of the neighborhood in an orderly manner. The placement of this second sign will also help to limit the abuse of the shoulder parking on Hyak Dr East in front of the Snoqualmie-KC Shared Facility. PARKING iAMON SERVICE SINCE I1 .I4 1922EE 1f�6I Vu+Weii � VFB7RlHW" Strategies for potential immediate implementation (continued): • Assign a Deputy from the Kittitas County Sheriff's Department to patrol these roads on Friday, Saturday, and Sunday from 7:00 AM until 5:00 PM during the winter ski season. The increased visibility of this officer will help to create a mitigating effect on the illegal parking and allow for prompt enforcement of the parking codes. Once per weekend (Saturdays if possible) partner with a towing company to station a tow truck in the entrance to the Hyak community. This tow truck should be parked with its safety'ights flashing, near the first digital reader board on Hyak Dr East. This will draw increased attention to the reader board sign and emphasize the serious nature of violating the posted parking rules. This will also allow for the prompt impounding of vehicles that are scofflaws (multiple time parking violators) and those vehicles that are parked creating more severe safety issues. PARKING L f SERVICE SINCE // +I 192b2 "q-4iJf[d a Op" -44W Strategies for potential implementation in the future: • Work to create a "Regional Committee" or "Transportation Taskforce" made up of all existing stakeholders in the greater Hyak area to coordinate and create an organized, strategic long-term plan for the management of the greater Hyak area including public and private properties. Attempt to engage the Department of Transportation, the Washington State Patrol and a community representative in the solution seeking process. Evaluate utilizing a vehicle "Immobilization" device to supplement enforcement activities and allow for immediate enforcement of a graduated penalty system for repeat offender vehicles (Scofflaws). See page 39 Expand the pertinent scope of work to include the Gold Creek Sno-Park, Lake Mardee Road, SR 906, Hyak-Snoqualmie Tunnel Parking area, the neighborhood roadways feeding into Hyak Dr East and the three (3) large gravel parking lots owned by The Summit at Snoqualmie. See page 36 • Create a website and an "app" containing "all things" recreational in the greater Hyak area and use this to provide real time communication to the public regarding events happening in the Hyak area including weather conditions, road work, parking availability (or lack thereof), directions to legal parking etc. PARKING SERV CE SINCE1922 // Strategies for potential implementation in the future (continued): • Link this website and "app" to existing website's traversed by the public such as, the Washington State Parks website, The Summit at Snoqualmie site, the Washington Department of Transportation (WADOT) site and the USDA/US Forest Service site. It should also be linked to applicable social media sites such as Facebook, Instagram, and Twitter for wider public dissemination. Consider purchasing land for additional parking or building upon existing land to add additional parking to accommodate for the growing demand. • Evaluate utilizing a third -party service provider to help enforce the parking regulations, manage the website and social media communications as well as to act as general management for the overall "Regional Operation" as delineated by the "Regional Committee" or "Transportation Taskforce". if this is not feasible then individual stakeholders should evaluate utilizing a third -party to manage their segments and coordinate with each other to ensure a consistent level of integrated enforcement and management experience to the public across all properties and stakeholders. • County to assess efficacy of operating a municipally operated tow yard and operation to support enforcement and public safety efforts in the greater Hyak area. PARKING I Iil�i 11 11W SERVICE SINCE 9922 ••4-41x1 6�� ?PARKING SERVICE $INCE 1922 -4 d B & Off, Regarding Policy Actions necessary to move forward with the implementation of the "immediate strategies" proposed, it is CONSULTANTS understanding that KCC 10.06.050 has already been amended to read as follows: "Any vehicle parking in any county parking area in violation of this chapter shall be towed and impounded at the owner's expense as provided in Ch. 46.55 RCW. Vehicles parked in violation of this code section are subject to a $200 fine payable and appealable as provided in Ch. 46.63 RCW. Said fines and impoundment shall be effective upon installation of appropriate signs." Insofar as KCC 10.06.050 appears to refer to the specified parking areas defined in KCC 10.07.010 and as delineated in CONSULTANTS scope of work to include Hyak Dr East and Keechelus Drive, CONSULTANT recommends that County review whether the addition of "No Loading and Unloading" verbiage to the posted signage and pursuant to the same penalty fee, should be governed in this (or any other) Code Chapter within County Ordinances. Further CONSULTANT recommends discussion as to whether additional verbiage should be added to current County Code to encompass the "Immobilization" of a vehicle and whether or not that constitutes the Counties legal definition of "Impounding" of a vehicle. While this strategy recommendation would be more applicable to potential future implementation, it may behoove County to consider this question concurrently while evaluating the addition of the "No Loading or Unloading" verbiage to County Code thus saving time for the Commissioners and all members involved. Please see City of Olympia Washington Municipal Code referencing these items on the following pages. PAR00�KING is N SERVICE SINCE 1822 " duvr®d & �Jpaeut®d°, ' 10.16.290 Immobilization A. If the owner of a vehicle to whom notice has been sent pursuant to OMC 10.16.280.0 fails to respond to the notice within the deadline therein specified by paying all fines, fees, towing, storage and administrative charges then due, including but not limited to the amount(s) specified in OMC 4.60.020 "Vehicle Immobilization and Impoundment Costs, Fees, and Civil Penalties" so that the vehicle can be removed from the scofflaw list under OMC 10.16.280. F, then, at the discretion of a Parking Services Field Representative of the Community Planning and Development Department or a police officer, such vehicle may be immobilized by installing on such vehicle a device known as a "boot immobilization device," which immobilizes the vehicle either by damps and locks on to a wheel of the vehicle and impedes movement of such vehicle, or by attaching to the vehicle's windshield in such a manner to obscure the view of the driver, thereby preventing legal operation of the vehicle. B. The person installing the immobilization device shall leave under the windshield wiper or otherwise attach to such vehicle a notice advising the owner that such vehicle has been immobilized by the City of Olympia far failure to pay three (3) or more uncontested parking tickets within thirty (30) days of their issuance, that release of the immobilization device may be obtained by paying the fines, fees and civil penalties due, that unless such payments are made within two (2) business days of the date of the notice, the vehicle will be impounded, and that it is unlawful for any person to remove or attempt to remove the immobilization device, to damage the immobilization device, or to move the vehicle with the immobilization device attached. C. No parking restriction otherwise applicable to the vehicle applies while the vehicle is immobilized by an immobilization device installed under the provisions of this section. D. Before the vehicle maybe released from immobilization, the vehicle owner or an agent of the owner shall pay all fines and fees then due, including but not limited to the amounts specified in OMC Section 4.60.020 "Vehicle Immobilization and impoundment Costs, Fees, and Civil Penalties." Upon such payment the vehicle shall be removed from the scofflaw list and the Supervisor or designee shall authorize the removal of the immobilization device from the vehicle. if any parking ticket not included on the scofflaw list for which the owner is liable becomes overdue before the owner or agent pays, such subsequent tickets shall also be paid before the vehicle may be removed from the scofflaw list or released from immobilization. (Ord. 7230 §1, 2020 Ord. 6932 §2, 2014; Ord. 6882 §1, 2013; Ord. 6450 §3, 2006) PARKING __ NIO1 SERVICE SINCE 1922 "4-,w4 Oavwd a lJpou"' ' 10.16.300 Impoundment A. At the discretion of a Parking Services Field Representative of the Community Planning and Development Department or a police officer, the following vehicles may be impounded. 1. A vehicle that was involved in five (5) or more parking tickets that are unpaid thirty (30) or more days after the date of their issuance, where the registered owner of the vehicle was sent a notice pursuant to OMC 10.16.280.0 and the owner fails to respond to the notice within the deadline therein specified by paying all fines, fees, towing, storage and administrative charges so that the vehicle con be removed from the scofflaw list under OMC 10.16.280.F; or 2. A vehicle that was immobilized pursuant to OMC Section 10.16.290 and the vehicle's owner failed to pay all fines, fees, and administrative charges within two (2) business days of the date the vehicle was immobilized so that the vehicle can be removed from the scofflaw list under OMC 10.16.280. F; or 3. A vehicle that has received three citations for parking in violation of OMC 10. 16.030 "Recreational Vehicles..." within any one calendar year and for which notice of impoundment has been securely attached to and conspicuously displayed on the vehicle twenty-four (24) hours prior to such impoundment; or 4. A vehicle that has received three (3) consecutive citations for parking in violation of OMC Section 10.16.055.D.3, "Residential Parking Program... " andfor which notice of impoundment has been securely attached to and conspicuously displayed on the vehicle twenty-four (24) hours prior to such impoundment; or 5. A vehicle that has received three (3) consecutive citations for parking in violation of OMC Section 10.16.160.F, "City Parking Lots..." and for which notice of impoundment has been securely attached to and conspicuously displayed on the vehicle twenty-four (24) hours prior to such impoundment; 6. As otherwise authorized by the Model Traffic Code as adopted by reference in the Olympia Municipal Code; Z A vehicle that has received three (3) consecutive restricted citations and/or is deemed a hazard to motorists or pedestrians, S. A vehicle that has occupied a metered parking space twelve (12) hours after the meter/s have been hooded/barricaded/sandwich boarded far reservation; or 9. A vehicle that has occupied a load zone for twenty-four (24) hours and has received three (3) consecutive load zone violation citations. P:>1922 JA SINCE //� // J ' 10.16.300 Impoundment (continued) B. The Parking Services Field Representative or police officer, as applicable, shall use the uniform impound authorization and inventoryform provided for by administrative rule by the Washington State Patrol pursuant to RCW 46.55.075. C. If a vehicle has been impounded pursuant to OMC 10.16.290, before the vehicle maybe released from impound, the vehicle owner or an agent of the owner shall pay all fines and fees then owing, including but not limited to the amounts specified in OMC 4.60.020 "Vehicle Immobilization and Impoundment Costs, Fees, and Civil Penalties", and all towing and vehicle storage charges. Upon such payment, the vehicle shall be removed from the scofflaw list. If any parking ticket not included on the scofflow list far which the owner is liable becomes overdue before the owner or agent pays, such subsequent tickets shall also be paid before the vehicle may be removed from the scofflaw list or released from impoundment. D. If a vehicle has been impounded for o violation of OMC 10.16.030, 10.16.055, or 10.16.160 the vehicle may be immediately released from impound upon payment of oll impound, tow and any other charges due the tow company. (Ord 7230 0, 2020; Ord. 6932 §2, 2014; Ord. 6882 §1, 2013; Ord. 6566 §3, 2008; Ord. 6450 §4, 2006). NOTE: It may be necessary to evaluate KCC Chapter 10.04 Uniform Standards for Road Signs and Traffic -Control Devices to ensure that CONSULTANT recommendations regarding the addition of a colored border and reflective quality to the "No Parking Anytime" and "No Loading and Unloading" signage is compliant with these standards. Finally, potential Policy Actions regarding the formation of a "Regional Committee" or "Transportation Taskforce" and/or any potential collaboration with other stakeholders within the great Hyak area (public or private) could be discussed with further review and within the scope of a follow-on project. PARKING I IM b SERVICE SINCE 1922 PARKING aAMON SERVICE SINCE 1522 The cost associated with the items recommended for immediate implementation span both internally (County) sourced and externally (third party) sourced work. It is CONSULTANTS understanding that County Parking signage is internally sourced and created via existing suppHer agreements and as such this cost estimate would be best estimated by the County. In CONSULTANTS experience, and as a comparison, signage cost for the type of signs recommended in 'cask 2 should be in the $175-$225 range per sign package (not including installation). The County has already sourced a "Digital Reader Sign" for utilization as vehicles enter Hyak Dr East and it is recommended that County utilize existing relationships to procure an additional "Digital Reader Sign" for implementation as delineated in Task 2. The potential cost of assigning a Deputy from the Kittitas County Sheriff's Department to the Hyak area from 7:00 AM -5:00 PM Friday -Sunday, during the winter months, is indeterminate. This would be best estimated by the Kittitas County Sheriff's Department and based upon staffing availability may be impacted by other factors such as overtime pay policies. It is recommended that an estimate be obtained from them to help clarify this cost. CONSULTANT had recommended partnering with a local tow company to provide an on-site/on-call tow vehicle to post at the entrance to the Hyak area during peak weekends during the winter months. CONSULTANT was able to determine that Cascade Towing & Repair had previously provided a similar service to The Summit at Snoqualmie several years ago. As such, they have a general understanding of the procedures CONSULTANT is recommending and would be a good fit for this partnership. Further sourcing for comparison services and prices may be warranted. Initial estimated cost to implement this suggestion is approximately $125.00 per hour. All other recommendations for immediate or potential future implementation entail staff labor cost incurred internally by existing County staff and/or would be potentially variable third -party costs based upon an indeterminate scope of work. As such, CONSULTANT would need to further evaluate in a follow-on project designed to address the specific scope of those strategies. 0AMI �/Q9 SERVICE/ SINCE 1922 "42"4 0p04&ted,• pI ppK�� IAMON SERVICE SINCE 4422 "46m4 ala vwd & '�� CONCLUSIONS Page One of Two After careful examination of the layout of the area delineated in the scope of work in conjunction with the information gathered from the stakeholder interviews, it is clear that a major illegal parking issue exists on the roadways delineated in the scope of work. Further examination of the historical trip data and vehicle counts provided within the Washington State Department of Transportations Annual Traffic Report, the trip data from the US Department of Transportation Bureau of Transportation Statistics, the correlating forecast data for cor" ---- population and vehicle traffic growth in the Greater Puget Sound Area and the Seattle/Eastside in specific indicates that the volume of traffic and the subsequent usage of the Hyak area recreation amenities will continue to increase in the years to come. The essence of the inter -related transportation and parking issues within the greater Hyak Area, which show direct causation to the illegal parking issues on Hyak Dr E and Keecheius Drive, can be traced to a traditional "supply and demand" curve. There is simply more demand for parking within this area than currently exists. This demand is not likely to abate in any significant way in the future and in fact, it is highly likely that it will increase annually for the next few years. In addition, given the increased popularity of the area, the heightened public awareness of this area and its world-class outdoor recreation opportunities by newly exposed outdoor enthusiasts and the planned expansion of "summertime" activities by some of the relevant stakeholders, it seems likely that the parking supply and demand issue will become a year-round problem if left unaddressed. S PARKING 1O SERVICE SINCE 1922 CONCLUSIONS Page Two of Two The specific illegal parking issues resulting from the increased parking demand/lack of parking supply have created an extremely unsafe situation for the public with a high potential for liability (shared or otherwise) for the stakeholders involved. There is a high rate of probability for pedestrian/vehicle accidents on Hyak Dr E, Keechelus Drive and/or the surrounding roads in the greater Hyak area. Given the increased vehicle volume and the adverse driving conditions often encountered in the winter months it is probable that there will also be an increased occurrence of vehicular accidents on these roads as well. The public safety of the visitors, employees, and residents of the Hyak area is being impaired by the illegal parking activity on these roads. CONSULTANT would recommend a vigorous analysis of the potential liability associated with the current situation in that area by Counties Risk Management personnel to provide context to CONSULTANTS views. CONSULTANT would recommend the implementation of as many of the "immediate recommended strategies" listed as quickly as possible with the follow-on examination of the "potential future implementation strategies" to help mitigate these issues. Given the long lead time for projects of this scope, engagement with County personnel or with potential third -party providers as quickly as possible is recommended for budgeting and planning purposes. Finally, coordination and communication with the related stakeholders is also recommended and a regionalized approach to solutions for the greater Hyak area would be a desirable outcome. It is CONSULTANTS recommendation that Kittitas County place a high level of importance and attention on providing solutions to the issues identified in this report. �PARKING I O ��SE SINCE RVICE ' &..da�" PARKING �AMON SERVICE SINCE 1922 1,4MM4 Opawiktl SCOPE OF WORK Page One of Two DIAMOND PARKING PROFESSIONAL SERVICES CONTRACT E Hyak No Parking Support Draft Scope of Work, April 27, 2021 1 Revised September 08, 2021 TASK 1: Existing Conditions: Diamond Parking Services (CONSULTANT) will review existing information provided by COUNTY including: Hyak parcel map, Hyak road network map and COUNTY no parking regulations in conjunction with an initial site visit learning the "lay of the land" in its current configuration. COUNTY will produce a map specifically identifying problem parking areas for targeting remedial actions as recommended by CONSULTANT. DELIVERABLE. Review of provided initial information and memorandum detailing CONSULTANT'S understanding of the parking problem and desired COUNTY outcome. TASK 2: Inventory strategies and identify a preferred alternative: CONSULTANT will prepare a letter report documenting various strategies that CONSULTANT is using in other recreational areas controlling illegal parking activity. In the absence of recreational area support, CONSULTANT will inform the COUNTY of strategies that may assist in curbing illegal parking in Hyak. CONSULTANT will identify a preferred strategy for COUNTY consideration. DELIVERABLE, Letter report identifying existing strategies that CONSULTANT is using in other similar recreational communities or in the absence or existing support then proposed strategies that may assist in curbing illegal parking. The report will identify a preferred alternative for COUNTY consideration. rr **PAkkR��>1922 IAM SERSINCE SCOPE OF WORK Page Two of Two TASK 3: Identify policy actions likely required to implement the preferred alternative: CONSULTANT will work with COUNTY staff identifying policy implications and/or conflicts tied to implementation. COUNTY staff wi!I work with CONSULTANT identifying necessary policy actions resolving identified conflicts. DELIVERABLE. Letter report identifying any policy conflicts associated with the selected preferred alternative parking solution. The report will also Identify necessary policy actions required to fully Implement the preferred alternative. TASK 4: Identify costs associated with the preferred alternative from TASK 2: CONSULTANT will identify personnel and equipment costs associated with implementing the preferred alternative. Planning level costs are expected to inform the COUNTY on necessary changes to County Code Chapter 10, providing a fully supported fee program offsetting preferred alternative costs. DELIVERABLE. Memorandum Identifying personnel and providing equipment and planning level cost estimates associated with implementation of the preferred alternative. TASK 5: Board of County Commissioner presentation support. CONSULTANT will -support a staff presentation detailing the results of the parking evaluation performed by CONSULTANT. Attendance may be virtual depending on pandemic conditions at the time. COUNTY will lead the presentation with support materials as necessary provided by CONSULTANT. DELIVERABLE. Attendance and support at the Commissioner meeting. PARKING a-.�iON SERVICE SINCE 1922 „ ,a:PARKING I A ma,%, 5ERVICE� SINCE a 1922 n� &wmd x 6p-wAkN 3§ IMAP TWO tl PARKENG 1 _ N SERVICE SINCE 1922 "4-4 &,--salsa" 39, � IEXISTING NO PARKING SIGNS PARKING JIAMON 5£RVICE SINCE 1922 RECOMMENDED NO PARKING SIGNAGE Ej NO PARKING ANYTIME :1 A A r%% A I A lkirft rUPTr0$2 FINE AND POUND k NO PARKING ANYTIME ALL ROADWAYS HYAK ESTATE'S I PARKING J1iAMON SERVICEE 9922 " fam4 (r)amwd & l$p� kfff CASE STUDY9 L Y OF BERWYN POLICE DEPARTMENT i BERWYN, IL P Ic , The Somaole Is o much safer method, a Ivt quicker baa ane of those Darner 1a00U. AngthIng that plogs Into sofexrg a somisthing I'm In favor of. *We ore 00111ecting quicker with the Barnacle than w1th the haat, for every 10 daployrnents oMy I le c tow now! "The Ba€name le grwt because the CSO doesrti t hurt their y •". knees and bock when putting Tha So rnocis on. Ike Ing up standing an my two (W. to rrwtsch quIcker and easier. v the CAPS and aisrts ate great which help~ us man ego the "ces in the field. TRADITIONAL BOOT : 'T • - , .. ..,• In Deco rnbeir sof /2019. the oPty� collected a a •. over $38.000 7Rf the Barnacle. This was during out mond morrtli • of uging the Sornacis dowke. - 1 � 4 BA# h#Aal-EPARKING.COM - SALES@BARNA LEPARK1NG,C0M Barrett F. Pedersen Michael Witz President Director of Police FRANKLIN PARK POLICE DEPARTMENT 9451 W Belmont Franklin Park IL, 60131 "The Village of Franklin Park has struggled in the past to bring a scofflaw collections system that is effective. When the Police Department found Barnacle, we knew this could be a game changer to help with this issue. The Barnacle team showed us this device was going to be safer for our officers and motorists, easier to immobilize, and more efficient to collect the scofflaw revenue. Currently we do not utilize the motorist - release functionality and was happy to know that Barnacle is flexible that way. Barnacle is in the process of integrating with our enforcement software to make the system even more efficient. This smart technology has pushed our immobilization program into the 21 g century to not only create a better environment for our department but for our community too." Dir&tgk of PolicO&ke Witz Villa* of Frankliee-Bartment THF INTELLIGENT -PARKING E NFOR EME,I T )'ST" Effective parking enforcement is critical to providing safe and convenient streets in every community. CHALLENGES • Officer safety. • Lost revenue - Low percentage of parking ticket collection. High loss rate for boots. Booting and towing often have a negative public perception. High equipment costs. Inefficient operations and duplications of effort. • Rising fuel costs. Supplement your existing operation with a no cost, Smart city" solution. THE BARNACLE PROVIDES NolICERBIEIINmammENTIN • Highly visible to deter other drivers. PA WNG aENWORs IN 24 WEEKS • Deploys from the safety of the curb - Officer Safety. DEPUM IN SECONDS • GPS tracked devices- deal time tamper alerts. Mr. 11WMBEUASE-5MWUIEs • Integrates with existing technology platforms. 6000+DEPLOYMENTS BarnacleQ Barking Enforcement was formed to modernize enforcement operations and drive new revenue opportunities for municipal authorities and private parking operators globally. The Company has developed a patented solution that embeds mobile connectivity and online payment processing within consumer and enforcement friendly immobilization. The Company leverages technology to improve process efficiencies and provide unmatched standards in terms of deployment, cost savings, and motorist satisfaction in the municipal and private parking enforcement industry. The Barnacle platform is a fully integrated end-to-end solution for vehicle immobilization, payment processing and remote motorist release. Services include: Barnacle Immobilization Devices Merchant Account with Credit/Debit Card Processing Branded Interactive Voice Response (IVR) System Web App mobile payment portal Revenue Tracking and Reporting Dashboard 2417 Tier 2 Call Center & Support ( Geoiocation Mapping Device Deposit & Recovery Program Real Time Alerts BARNACLE" raw, t: ,,,..i..., Our goal at Barnacle is to generate new revenue opportunities for our partners and clients. Our philosophy is to simplify the process and systems related to parking operations. So we keep the pricing simpie. PREMIER PLUS (P+). PARTNER PROGRAM 0 Per Device �+ • Wireless immobilization unit Hardware Cost • Remote motorist release • GPS, tamper alerts, status reports I • Local 2417 release line $0Integration Setup • Comprehensive Dashboard Setup Setup Fee Training • Per Device 1 Per Month �5 • Barnacle replacements included* • Hardware and software upgrades included Licensing Fee - Additional technology features $55 Release Fee • Charged for each deployment upon release BARNACLE" [ 4J ADD-ON FEATURES AND UPGRADES BARNACLE ' . 2417 real-time virtual LPR • Historical mapping T LPR Query Database • Ask your rep for more info! Tow Holds 4 • Feature for holding vehicles for Tow [ • Charged for each deployment upon release i • Ask your rep for more info! Custom Signs • $20-$120 per sign ➢ Does not include shipping L J Dropbox Wood or Metal 1 $1500 or $150 per month (Not including shipping) BBARNACLE' Privat^ and C.orifidential • Each Barnacle device ordered is free • 90 -day commitment required * Payment Processing Fee: 3% for all fines collected Operators will be granted a revocable license to use and operate the Barnacle Any failure for payment will result in cancellation of the service • Upon cancellation all Barnacles will be disabled and must be returned within 30 days. Any unit not returned within 30 days will be considered lost and subject to the schedule below. Warranty All Barnacles will be warrantied against failures and defects in the operation Any unit that breaks will be replaced upon return and inspection for misuse * Replacement Program (Premier Plus Program) • For every deployment of a Barnacle the customer shall create a Deployment Record which includes, at minimum, vehicle make, model, pictures, and license plate, This shall be logged in the Barnacle Enforcer Application or Dashboard. • Barnacle Parking Enforcement will replace up to 4 last, damaged, or stolen, devices per calendar year at no cost to the customer if an accurate deployment record has been created. Customer acknowledges that no replacements shall be provided if Customer has any invoices that are more than thirty (30) days past due. Any devices lost, destroyed, or damaged without available deployment record, good faith effort to recover device shall be subject to $750 replacement fee. • A $750 replacement fee will be charged for replacements after 4 devices in a calendar year have been lost, destroyed, or damaged; resets beginning of every year. Deposits • The Company may, in most instances, collect deposits from motorist for the safe return of devices. In the event a device is not returned or is returned damaged, the Company may capture the deposit and shall retain that deposit to offset the cost of replacement device. BBARNACLE" Private and Confidential Cleverciti 3"'ensor� Disruptive and Innovative Smart Parking Technology Cleverciti is the only intelligent parking management solution that harnesses the power of sophisticated edge computing, artificial intelligence and deep learning to deliver a wealth of data. This information assists leaders in both the public and private sectors in streamlining parking management, better serving customers and the general public, and helping solve some of the most urgent challenges facing organizations today. ClevercitiSensor has streamlined pafkinq operations for clients across the globe. The sensor solution can cover up to 100 parking spaces and are easily installed on existing infrastructure, such as lamp posts, buildings or masts. The plug -and -play architecture can easily be relocated as needs change With a range of up to 400 meters and up to 320 degrees, ClevercitiSensars measure tate exact GPS position and the size of open parking spaces. Purpose-built for parking operations, the sensors are fully compliant with privacy regulations — no video leaves the sensors and all image processing occurs at the edge I4`I +III Rapid data capture Each sensor can monita, 12 to 30 parking spaces and data is updated every three seconds. Ur Edge -based architecture Onboard octa-core processing powers data analysis and data processing inside the sensor. ;_"T Sensor High reliability Secure transmission Optimizes jideo capture in Sensor supports Mi or extreme weather m low -light Celluar data transmission condGions for high reliability. Circ 360 M�� Clevemiti An Intuitive and Simplified Parking Management Solution W. -AZ j.3- t q T VA)_6- Valuable Data Jr. xa.r its Increased Revenue -milt" ' of 0, , w- *. Ar.! I ks �W.4 1 " ."fr Optimized Enforcement Th Cut CKgi, , li&!q zj,1,4St-drw, A A *4W M,:kJbKTfidCW-,.L PATRICK SEWARD, MBA, CPP Regional Manager I Diamond Parking Services 2050 112th Ave NE, Suite 110 1 Bellevue WA 98004 0:425.462.42081 C: 425.971.7144 1 patrick.seward@diamondparking.com PAAR�KING ON SERV0 ""I'j ICE SINCE 7 g2p "46x4�Jm Lha„