HomeMy WebLinkAboutE22-131Washington State Military Department
HOMELAND SECURITY GRANT PROGRAM AGREEMENT FACE S HEET
1. Subrecipient Name and Address:
Kittitas, Gounty of
Sheriffs Office
307 West Umptanum Road
Ellensburq, WA 98926.6720
2. Grant Agreement Amount;
$32,971
3. Grant Agreement Number:
E22-131
4, Subrecipient Contact, phone/email:
Darren Higashiyama, 509-933-8206
darren.h iqashivama@co.kittitas.wa-us
5. GrantAgreement Start Date:
September 1,2021
6. Grant Agreement End Date:
October 31,2023
7. Department Contact, phone/email:
Deborah Hendercon, 253$12:1 47 0
Deborah.Henderson@mil.wa.oov
8. Data Universal Numbering System (DUNS):
010202547
9. UBI # (state revenue):
192402-673
12. Federa # & Title:Date:13. Assistance Listings
10. Funding Authority:
State
ldentification #:
and the U.S.
97
14. Total Federal Award Amount:
$14.284.938.00
15. Program lndex # & OBJ/SUB-OBJ
713SC, 713SH, 713SL, 713SQ, 713SZt NZ7135
16. EtN
9r-6001349
17. Service Districts:
BY LEGISLATIVE DISTRIGTS: 13
BY CONGRESSIONAL DISTRICTS: 8
18. Service Area by County(ies):
Kiftitas tr YES, OMWBE
1 9. Women/Minority-Owned, State
Certified:8N/A trNO
20. Agreement Classifi cationtr Personal Services tr Client Services
tr Research/Development O A/E
ts Public/Local Gov't
tr Other
I Agreement
I lnteragency
21. Contract Type (check all that apply):I Contract E Grant! lntergovernmental (RCW 39.34)
22. Subrecipient Selection Process:
E .To allwho apply & qualifr" E Competitive Biddingtr Sole Source n A/E RCW D N/Atr Filed dOFM? E Advertised? tr YES n NO
23. Subrecipient Type (check allthat apply)tr Prlvate Organization/lndividual tr For-Profit
El Public Organization/Jurisdiction E Non-Profittr CONTRACTOR E SUBRECIPIENTN OTHER
The obiective of the Federal Flscal Year (FFYI 2021 Hometand Securlty Grant Program {2f HSGP) ls to fund sialia, Iocat, tribal, and terrttorlal
?ffods to provenl tetrorlsm and Prepere the natlon lor threats and hazards that pose the greatest risk to the securlty of the Unlted Statos.
2l HSGP provides funding to lmplement lnyestnsnts that bulld, sustain, and dsllvor the coie capabllities ossenfial to ichlevlng tho NaflonalPreparcdness Goal of a secure and reelllent natlon. 2l HSGP supports core capabltltlos across the flve misslon areas of preventidn, protecilon,
mitigallon, respon:9,.and rygovery bassd on allomble costs. HSGP ls comprised of lhree Interconnocted grani progiams: State'Homeland
Securlty Program (SHSP), Urban Areas Securlg lnltiativo (UASI), and Operation Stonegarden (OPSG). Togetf,er, iliesdgrant programs fund arango ot prparedness activltles, lncluding plannlng, organizatlon, equipment purchase, tralnlng, exerclses, anA mhnalement and
admlnistratlon.
The Department is the Reclplent and Pass-through Entity of the 2l HSGP DHS Award Letter for Grant No. EMW.2021€S-00003€01, which ls
lnco.porated in and attachsd hotplo as Attachment C and has made a subaward of funds to the Subreclplent puFuant to thls Agre€ment. ThoSubreclplsnt ls accountable to lhe Department tor use of Fe,Ceral award funds provlded under thls AqrlEment,
24. PURPOSE & DESCRIPTION:
which are hereby incorporated, and
(Attachmen! A); General Terms and
(Attachment E), Timeline (Attachment
the all
Agreement
C), Work(Attachment B);
other documenls
D-3), Budget
lhe terms and
the daleofexecutedhave below.This &TermgFaceAgreement ConditionsSheel;
Conditions AwardDHS Letler Plan D-1(Atlachmenl (Attachments D-2,
allandF);and attachments andreferenced herein allcontainexpresslyincorporated
theconditions andlheand ofbyagreed9Overn lhe to lhis otherNoparliesAgreement.oral orunderstandings,olheMise,
ot of the
ln lhe event of an lnconsistency in thls Agreement, unless otherwise
order:
1. Applicablofederal and state statutes and rogulations
2. DHSTFEMA Award and program docum€nts
precedence ln the lollowinglhe inconsistency shall be resolved by
and'6. Other
4. Speclal Terms and Conditions
5. General Terms and Conditions, and,
Washington State Military Department
BOILERPI.ATE APPROVED TO FORM:
David B. Merchant, Assistant Attorney General pn2021)
10,L1. u
TO FORM (if applicable)
+1-r-3? ?
on
(
_,&u ftryLq
Anne Hesse, Ghief Financial Officer
zb L(
11112t2021
Date
FOR THE DEPARTMENT:
have
FOR THE SUBRECIPIENT:
year last
Signatdfe
Clay Myers, Sheriff
Kittitas County
DHS-FEMA.HSGP-SHSP-FY2 1 Page 1 ol 42 Kitlitas County, E22-131
Attachment A
SPECIAL TERMS AND CONDITIONS
ARTICLE I. KEY PERSONNEL
The individuals listed below shall be considered key personnel for point of contact under this Agreement. Any
substitution of key personnel by either party shall be made by written notification to the current key personnel. -
DEPARTMENT
ARTICLE II. ADMINISTRATIVE AND/OR FINANCIAL REQUIREMENTS
The Subrecipient shall comply with all applicable state and federal laws, rules, regulations, requirements and
program guidance identified or referenced in this Agreement and the informational documents published by
DHS/FEMA applicable to the 21HSGP Program, including, but not limited to, all criteria, restrictions, and
requirements of "Ihe Department of Homeland Seaurity (DHS) Notice of Funding Oppoftunity (NOFO) Fiscal
Year 2021 Homeland Security Grant Program" (hereafter "the NOFO') document, the FEMA Preparedness
Grants Manualdocument, Version 2, published February 2021 (hereafter "the Manual"), the DHS Award Lefter
for Grant No. EMW-2021-SS-00083-S07, and the federal regulations commonly applicable to DHS/FEMA grants,
all of which are incorporated herein by reference. The DHS Award Letter is incorporated in this Agreement as
Attachment C.
The Subrecipient acknowledges that since this Agreement involves federal award funding, the period of
performance may begin prior to the availability of appropriated federal funds. The Subrecipient agrees that it will
not hold the Department, the State of Washington, or the United States liable for any damages, claim for
reimbursement, or any type of payment whatsoever for services performed under this Agreement prior to
distribution of appropriated federal funds, or if federal funds are not appropriated or in a particular amount.
A. STATE AND FEDERAL REQUIREMENTS FOR DHS/FEMA PREPAREDNESS GRANTS:
The following requirements apply to all DHS/FEMA Preparedness Grants administered by the Department.
1. SUBAWARDS & CONTRACTS BY SUBRECIPIENTS
a. lf the Subrecipient also becomes a pass-through entity by making a subaward to a non-federal
entity as its subrecipient, the Subrecipient must make a caseby-case determination whether each
agreement it makes for the disbursement of 21HSGP funds received under this Agreement casts
the party receiving the funds in the role of a subrecipient or contractor in accordance with 2 CFR
200.330.
i. The Subrecipient must comply with all federal laws and regulations applicable to pass-
through entities of 21HSGP funds, including, but not limited to, those contained in 2 CFR
200.
ii. The Subrecipient shall require its subrecipient(s) to comply with all applicable state and
federal laws, rules, regulations, requirements and program guidance identified or referenced
in this Agreement and the informational documents published by DHS/FEMA applicable to
the 21HSGP Program, including, but not limited to, allcriteria, restrictions, and requirements
of the NOFO , the Manual, the DHS Award Letterfor Grant No. EMW-2021-SS-00083-S01
in Attachment C, and the federal regulations commonly applicable to DHS/FEMA grants.
Name Darren Hioashivama Name Deborah Henderson
Title Chief Deoutv Title Proqram Goordinator
Email darren. h iqash lvama@co. kift itas.wa. us Email Deborah. henderson@m i l.wa.qov
Phone 509-933-8206 Phone 253-512-77470
Name Sharrie McPherson Name Reaqan Bush
Title FiscalAnalvst Title Proqram Manaqer
Email sh arrie.m cp herson@co. kittitas.wa. us Email reaqan. bush@m i l.wa.qov
Phone 509-962-7099 Phone 253-512-7463
Name Name Gourtnev Bemus
Title Title Proqram Assistant
Email Email courtney. bem us@m i l.wa.qov
Phone Phone 253-316-6438
DHS-FEMA.HSGP-SHSP-FY2 1 Page 2 ot 42 Kittitas County, E22:13'l
iii. The Subrecipient shall be responsible to the Department for ensuring that all 21HSGP
federal award funds provided to its subrecipients are used in accordance with applicable
federal and state statutes and regulations, and the terms and conditions of the federal award
set forth in Attachment C of this Agreement.
BUDGET, REIMBURSEMENT, AND TIMELINE
a. \Mthin the total Grant Agreement Amount, travel, subcontracts, salaries, benefits, printing,
equipment, and other goods and services or other budget categories will be reimbursed on an
actual cost basis upon completion unless otherwise provided in this Agreement.
b. The maximum amount of all reimbursement requests permitted to be submitted under this
Agreement, including the final reimbursement request, is limited to and shall not exceed the total
Grant Agreement Amount.
c. lf the Subrecipient chooses to include indirect costs within the Budget (Attachment E), additional
documentation is required based on the applicable situation. As described in 2 CFR 20O.414 and
Appendix Vll to 2 CFR 200:
i. lf the Subrecipient receives direct funding from any Federal agency(ies), documentation of
the rate must be submitted to the Department Key Personnel per the following:
A. More than $35 million, the approved indirect cost rate agreement negotiated with its
federal cognizant agency.
B. Less than $35 million, the indirect cost proposal developed in accordance with
Appendix Vll of 2 CFR 200 requirements.
ii. lf the Subrecipient does not receive direct federal funds (i.e., only receives funds as a
subrecipient), the Subrecipient must either elect to charge a de minimus rate of ten percent
(1oo/o) or 1O% of modified total direct costs or choose to negotiate a higher rate with the
Department. lf the latter is preferred, the Subrecipient must contact Department Key
Personnel for approval steps.
d. For travel costs, the Subrecipient shall comply with 2 CFR 200.475 and should consult their
internal policies, state rates set pursuant to RCW43.03.050 and RCW43.03.060 as now existing
or amended, and federal maximum rates set forth at https://www.osa.qov, and follow the most
restrictive. lf travel costs exceed set state or federal limits, travel costs shall not be reimbursed
without prior written approval by Department Key Personnel.
e. Reimbursement requests will include a properly completed State A-19 lnvoice Form and
Reimbursement Spreadsheet (in the format provided by the Department) detailing the
expenditures for which reimbursement is sought. Reimbursement requests must be submitted to
Reimbursements@mil.wa.qov no later than the due dates listed within the Timeline
(Attachment F).
Reimbursement request totals should be commensurate to the time spent processing by the
Subrecipient and the Department.
f. Receipts and/or backup documentation for any approved items that are authorized under this
Agreement must be maintained by the Subrecipient consistent with record retention requirements
of this Agreement and be made available upon request by the Department, and federal, state,
and localauditors.
g. The Subrecipient must request prior written approval from Department Key Personnel to waive
or extend a due date in the Timeline (Attachment F). Forwaived or extended reimbursements, all
allowable costs should be submitted on the next scheduled reimbursement due date contained in
the Timeline. Waiving or missing deadlines serves as an indicator for assessing an agency's level
of risk of noncompliance with the regulations, requirements, and the terms and conditions of the
Agreement and may increase required monitoring activities. Any request for a waiver or extension
of a due date in the Timeline will be treated as a request for Amendment of the Agreement. This
request must be submitted to the Department Key Personnel sufficiently in advance of the due
date to provide adequate time for Department review and consideration and may be granted or
denied within the Department's sole discretion.
2.
DHS-FEMA-HSGP-SHSP-FY2 1 Page 3 of 42 Kittitas County, E22-131
h. All work under this Agreement must end on or before the Grant Agreement End Date, and the
final reimbursement request must be submitted to the Department within forty-five (45) days after
the Grant Agreement End Date, except as otherwise authorized by either (1) written amendment
of this Agreement or (2) written notification from the Department to the Subrecipient to provide
additional time for completion of the Subrecipient's subproject(s).
i. No costs for purchases of equipmenUsupplies will be reimbursed until the related
equipmenUsupplies have been received by the Subrecipient, its contractor, or any non-federal
enti$ to which the Subrecipient makes a subaward and is invoiced by the vendor.
j. Failure to submit timely, accurate, and complete reports and reimbursement requests as required
by this Agreement (including, but not limited to, those reports in the Timeline ffiachment Fl) will
prohibit the Subrecipient from being reimbursed until such reports are submitted and the
Department has had reasonable time to conduct its review.
k. Final reimbursement requests will not be approved for payment untilthe Subrecipient is current
with all reporting requirements contained in this Agreement.
l. For SHSP and UASI Subrecipients, a written amendment will be required if the Subrecipient
expects cumulative transfers among subproject totals, as identified in the Budget (Attachment E),
to exceed ten percent (10Yo) of the Grant Agreement Amount. lf a Subrecipient has only one
subproject, cumulative transfers among solution areas within the subproject that exceed ten
percent (1O%) of the Grant Agreement Amount shall require an amendment to this Agreement.
m. For OPSG Subrecipients, any deviations from the approved, direct budget categories will require
additionalfederal approvals and a written amendment.
n. Subrecipients shall only use federal award funds under this Agreement to supplement existing
funds and will not use them to replace (supplant) non-federal funds that have been budgeted for
the same purpose. The Subrecipient may be required to demonstrate and document that the
reduction in non-federal resources occurred for reasons other than the receipt or expected receipt
of federal funds.
REPORTING
a. With each reimbursement request, the Subrecipient shall report how the expenditures, for which
reimbursement is sought, relate to the Work Plan (Attachments D-1, D-2, D-3), activities in the
format provided by the Department.
b. \flith the final reimbursement request, the Subrecipient shall submit to the Department Key
Personnel a final report describing all completed activities under this Agreement.
c. The Subrecipient shall comply with the Federal Funding Accountability and Transparency Act
(FFATA) and related OMB Guidance consistent with Public Law 109-282 as amended by section
6202(a) of Public Law 110-252 (see 31 U.S.C. 6101 note) and complete and return to the
Department an Audit Certification/FFAlA Form. This form is required to be completed once per
calendar year, per Subrecipient, and not per agreement. The Department's Contracts Office will
request the Subrecipient submit an updated form at the beginning of each calendar year in which
the Subrecipient has an active agreement.
d. SHSP Subrecipients shall participate in the State's annual Stakeholder Preparedness Review
(SPR), the State's Threat and Hazard ldentification and Risk Assessment (THIRA), core
capabilities assessments, and data calls. Non-participation may result in withholding of funding
under future grant years.
e. UASI Subrecipients shall participate in the annual UASI SPR and THIM process.
EQUIPMENT AND SUPPLY MANAGEMENT
a. The Subrecipient and any non-federal entity to which the Subrecipient makes a subaward shall
comply with 2 CFR 200.317 through 200.327 when procuring any equipment or supplies under
this Agreement, 2 CFR 200.313 for management of equipment, and 2 CFR 2OO.314 tor
management of supplies, to include, but not limited to:
3.
4.
DHS-FEMA-HSGP.SHSP-FY21 Page 4 ol 42 Kiftitas County, E22-131
i. Upon successful completion of the terms of this Agreement, all equipment and supplies
purchased through this Agreement will be owned by the Subrecipient, or a recognized non-
federal entity to which the Subrecipient has made a subaward, for which a contract,
subrecipient grant agreement, or other means of legal transfer of ownership is in place.
ii. All equipment, and supplies as applicable, purchased under this Agreement will be recorded
and maintained in the Subrecipient's inventory system.
iii. lnventory system records shall include:
A. Description of the property;
B, Manufacturefs serial number, model number, or other identification number;
C. Funding source for the property, including the Federal Award ldentification Number
(FArN);
D. Assistance Listings Number (formerly CFDA number);
E. \Mro holds the title;
F. Acquisition date;
G. Cost of the property and the percentage of federal participation in the cost;
H. Location, use and condition of the property at the date the information was reported;
l. Disposition data including the date of disposal and sale price of the property.
iv. The Subrecipient shall take a physical inventory of the equipment, and supplies as
applicable, and reconcile the results with the property records at least once every two years.
Any differences between quantities determined by the physicalinspection and those shown
in the records shall be investigated by the Subrecipient to determine the cause of the
difference. The Subrecipient shall, in connection with the inventory, verify the existence,
current utilization, and continued need for the equipment.
v. The Subrecipient shall be responsible for any and all operational and maintenance
expenses and for the safe operation of their equipment and supplies including all questions
of liability. The Subrecipient shall develop appropriate maintenance schedules and
procedures to ensure the equipment, and supplies as applicable, are well-maintained and
kept in good operating condition.
vi. The Subrecipient shall develop a control system to ensure adequate safeguards to prevent
loss, damage, and theft of the property. Any loss, damage, or theft shall be investigated,
and a report generated and sent to the Department's Key Personnel.
vii. The Subrecipient must obtain and maintain all necessary certifications and licenses for the
equipment.
viii. lf the Subrecipient is authorized or required to sell the property, proper sales procedures
must be established and followed to ensure the highest possible return. For disposition, if
upon termination or at the Grant Agreement End Date, when original or replacement
supplies or equipment acquired under a federal award are no longer needed for the original
project or program or for other activities cunently or previously supported by a federal
awarding agency, the Subrecipient must comply with the following procedures:
A. For Supplies: lf there is a residual inventory of unused supplies exceeding $5,000 in
total aggregate value upon termination or completion of the project or program and the
supplies are not needed for any other federal award, the Subrecipient must retain the
supplies for use on other adivities or sell them, but must, in either case, compensate
the federal government for its share. The amount of compensation must be computed
in the same manner as for equipment.
DHS-FEMA-HSGP-SHSP-FY2 1 Page 5ot 42 Kittitas County, E22-131
B. For Equipment:
1) ltems with a current per-unit fair-market value of five thousand dollars ($5,000) or
less may be retained, sold, transferred, or otherwise disposed of with no further
obligation to the federal awarding agency.
2) ltems with a current per-unit fair-market value in excess of five thousand dollars
($5,000) may be retained or sold. The Subrecipient shall compensate the federal
awarding agency in accordance with the requirements of 2 CFR 200.313 (e) (2).
ix. Records for equipment shall be retained by the Subrecipient for a period of six (6) years
from the date of the disposition, replacement, or transfer. lf any litigation, claim, or audit is
started before the expiration of the six- (6-) year period, the records shall be retained by the
Subrecipient until all litigation, claims, or audit findings involving the records have been
resolved.
b. The Subrecipient shall comply with the Department's Purchase Review Process, which is
incorporated by reference and made part of this Agreement. No reimbursement will be provided
unless the appropriate approval has been received.
c. Allowable categories for HSGP are listed on the Authorized Equipment List (AEL) located on the
FEMA website at https://www.fema.qov/qrantdquidance-tools/authorized-equipment-list. lt is
important that the Subrecipient and any non-federal entity to which the Subrecipient makes a
subaward regard the AEL as an authorized purchasing list identifying items allowed under the
specific grant program and includes items that may not be categorized as equipment accordingto the federal, state, local, and tribal definitions of equipment. The Subrecipient is solely
responsible for ensuring and documenting purchased items under this Agreement are authorizei
as allowed items by the AEL at time of purchase.
lf the item is not identified on the AEL as allowable under HSGP, the Subrecipient must contact
the Department Key Personnel for assistance in seeking FEMA approval prior to acquisition.
d. 9!98 "tpressly
provided otherwise, all equipment must meet alt mandatory regulatory and/or
DHS/FEMA adopted standards to be eligible for purchase using federalaward tunds.
e. lf funding is allocated to emergency communications, the Subrecipient must ensure that all
projects comply with SAFECOM Guidance on Emergency Communications Grants ensuring the
investments are compatible, interoperable, resilient, and support national goals and objectives for
improving emergency communications.
f. Effective August 13,2020, FEMA recipients and subrecipients, as well as their contractors and
subcontractors, may not obligate or expend any FEMA award funds to:
i. Procure or obtain any equipment, system, or seruice that uses covered telecommunications
equipment or services as a substantial or essential component of any system, or as critical
technology of any system;
ii. Enter into, extend, or renew a contract to procure or obtain any equipment, system, or
service that uses covered telecommunications equipment or services as a substantial or
essential component of any system, or as critical technology of any system; or
iii. Enter into, extend, or renew contracts with entities that use covered telecommunications
equipment or services as a substantial or essential component of any system, or as criticat
technology as part of any system.
This prohibition regarding certain telecommunications and video surveillance services or
equipment is mandated by section 889 of the John S. McCain National Defense Authorization Act
for Fiscal Year 2019 (FY 2019 NDAA), Pub. L. No. 11&232 (2015). Recipients and subrecipients
may use DHS/FEMA grant funding to procure replacement equipment and services impacted by
this prohibition, provided the costs are otherwise consistent with the requirements of the Manual
and applicable NOFO.
Per section 889(D(2)-(3) of the FY 2019 NDM, and 2 CFR 200.216, covered telecommunications
equipment or services means:
DHS-FEMA.HSG P-SHSP.FY2 1 Page 6 ol 42 Kittitas Cou nty, E22-1 3'l
i. Telecommunications equipment produced by Huawei Technologies Company or ZTE
Corporation, (or any subsidiary or affiliate of such entities);
ii. For the purpose of public safety, security of government facilities, physical security
surveillance of critical infrastructure, and other national security purposes, video
surveillance and telecommunications equipment produced by Hytera Communications
Corporation, Hangzhou Hikvision Digital Technology Company, or Dahua Technotogy
Gompany (or any subsidiary or affiliate of such entities);
iii. Telecommunications or video surveillance services provided by such entities or using such
equipment; or
iv. Telecommunications or video surveillance equipment or services produced or provided by
an entity that the Secretary of Defense, in consultation with the Director of National
lntelligence or the Director of the Federal Bureau of lnvestigation, reasonably believes to
be an entity owned or controlled by, or otherwise connected to, the government of a
covered foreign country.
9. For OPSG Subrecipients, items budgeted as equipment in an approved Operations Order must
follow all associated equipment regulations in the 2 CFR 200.313 and must be marked
prominently with "Purchased with DHS funds for Operation Stonegarden Use" when practicable.
h. The Subrecipient must pass through equipment and supply management requirements that meet
or exceed the requirements outlined above to any non-federal entity to which the Subrecipient
makes a subaward of federal award funds under this Agreement.
ENVIRONMENTAL AND HISTORIGAL PRESERVATION
a. The Subrecipient shall ensure full compliance with the DHS/FEMA Environmental Planning and
Historic Preservation (EHP) Program. EHP program information can be found at
httos://www.fema.oov/qrants/guidance-tools/environmental-historic all of which are incorporated
in and made a part of this Agreement.
b. Projects that have historical impacts or the potential to impact the environment, including, but not
limited to, construction of communication towers; modification or renovation of existingbuildings,
structures, and facilities; or new construction, including replacement of facilities, musfparticipite
in the DHS/FEMA EHP review process prior to project initiation. Modification of existing buildings,
including minimally invasive improvements such as attaching monitors to interior walls, and
training or exercises occuning outside in areas not considered previously disturbed also require
a DHS/FEMA EHP review before project initiation.
c. The EHP review process involves the submission of a detailed project description that includes
the entire scope of work, including any alternatives that may be under consideration, along with
supporting documentation so FEMA may determine whether the proposed project nal tne
potential to i mpact envi ronmental resources and/or historic properties.
d. The Subrecipient agrees that, to receive any federal preparedness funding, all EHP compliance
requirements outlined in applicable guidance must be met. The EHP review process must be
completed and FEMA approval received by the Subrecipient before any work is started for
which reimbursement will be later requested. Expenditures for projects started before completion
of the EHP review process and receipt of approval by the Subrecipient may not be reimbuised.
PROCUREMENT
a. The Sgbrecipient shall comply with all procurement requirements of 2 CFR 2OO31Z through
200.327 and as specified in the GeneralTerms and Conditions, Attachment B, A.10.
b. For all sole source contracts expec{ed to exceed $250,000, the Subrecipient must submit to the
Department for pre-procurement review and approval the procurement documents, such as
requests for proposals, invitations for bids and independent cost estimates. This requirement must
be passed on to any non-federal entity to which the Subrecipient makes a subaward, at which
point the Subrecipient will be responsible for reviewing and approving sole source justifications of
any non-federal entity to which the Subrecipient makes a subaward.
5.
6.
DHS-FEMA.HSGP-SH SP-FY2 1 PageT ol 42 Kittitas County, E22-131
SUBRECIPIENT MONITORING
a. The Department will monitorthe activities of the Subrecipient from award to closeout. The goal of
the Department's monitoring activities will be to ensure that agencies receiving federal pass-
through funds are in compliance with this Agreement, federal and state audii requirements,
federal grant guidance, and applicable federal and state financial regulations, as well as 2 CFR
Part 200 Subpart F.
b. To document compliance with 2 CFR Part 200 Subpart F requirements, the Subrecipient shall
complete and return to the Department an Audit Certification/FFATA form. This form is requiredto be completed once per calendar year, per Subrecipient, and not per agreement. The
Department's Contracts Office will request the Subrecipient submit an updated form at the
beginning of each calendar year in which the Subrecipient has an active agreement.
c. Monitoring activities may include, but are not limited to:
i. Review of financial and performance reports;
ii. Monitoring and documenting the completion of Agreement deliverables;
iii. Documentation of phone calls, meetings (e.g., agendas, sign-in sheets, meeting minutes), +
mails, and correspondence;
iv. Review of reimbursement requests and supporting documentation to ensure allowability and
consistency with Agreement Work Plan (Attachments D-1, D-2, D-3), Budget (Attachmeht E),
and federal requirements;
v. Observation and documentation of Agreement-related activities, such as exercises, training,
events, and equipment demonstrations; and
vi. On-site visits to review equipment records and inventories, to veriff source documentation for
reimbursement requests and performance reports, and to verifu completion of deliverabtes.
d. The Subrecipient is required to meet or exceed the monitoring activities, as outlined above, for
any non-federal entity to which the Subrecipient makes a subaward as a pass-through entity
under this Agreement.
e. Compliance will be monitored throughoutthe performance period to assess risk. Concerns will be
addressed through a conective action plan.
LIMITED ENGLISH PROFICIENCY (CIVIL RIGHTS ACT OF 1964 TITLE VI)
The Subrecipient must comply with the Title Vl of the Civil Rights Act of 1964 (Titte Vl) prohibition
against discrimination on the basis of national origin, which requires that Subrecipienis of federal
financial assistance take reasonable steps to provide meaningful access to persons with limited
English proficiency (LEP) to their programs and services. Providing meaningfui access for persons
with LEP may entail providing language assistance seryices, including oral interpretation and written
translation. Executive Order 13166, lmproving Access to Services for Persons with Limited English
Proficiency (August 11,2000), requires federal agencies to issue guidance to recipients, assiJting
such organizations and entities in understanding their language access obligations- DHS published
the required recipient guidance in April 2011, DHS Guidance to Federal Financial Assistance
Recipients Regarding Title Vl Prohibition against National Origin Discrimination Affecting Limited
English Proficient Persons, 76 Fed. Reg. 2175$21768, (April 18, 2011). The Guidance provides
helpful information such as how a recipient can determine the extent of its obligation to provide
language services, selecting language services, and elements of an effective pian on language
assistance for LEP persons. For additional assistance and information regarding language access
obligations, please referto the DHS Recipient Guidance at https://www.dhs,gov/quidante-publisneO-
help-department-suoported-oroanizations-orovide-meaninqful-access-peopm
resources on hft ps://www. lep. gov.
NIMS COMPLIANCE
a. The National lncident Management System (NIMS) identifies concepts and principtes that answer
how to manage emergencies from preparedness to recovery regardless of their cause, size,
location, or complexity. NIMS provides a consistent, nationwide -approach and vocabulary for
7
8.
9.
DHS-FEMA-HSGP-SHSP-FY2 1 Page 8 of42 Kittitas County, E22-131
B.
multiple agencies or jurisdictions to work together to build, sustain, and deliver the core
capabilities needed to achieve a secure and resilient nation,
b. Consistent implementation of NIMS provides a solid foundation across jurisdictions and
disciplines to ensure effective and integrated preparedness, planning, and response. NIMS
empowers the components of the National Preparedness System, a requirement of Presidential
Policy Directive 8, to guide activities within the public and private sector and describes the
planning, organizationalactivities, equipping, training, and exercising needed to build and sustain
the core capabilities in support of the National Preparedness Goal.
c. ln order to receive FY 2A2l federal preparedness funding, to include 21HSGP, the Subrecipient
will ensure all NIMS objectives have been initiated and/or are in progress toward completion.
NIMS lmplementation Objectives are located at https://www.fema.qov/sites/defaulUfiles/2020-
O7/fema nims implementation-obiectives-2O 1 80530. odf.
HSGP SPECIFIC REQUIREMENTS
1. The Subrecipient must use HSGP funds only to perform tasks as described in the Work Plan
(Attachments D-1, D-2, D-3), as approved by the Department, and in compliance with this Agreement.
a. SHSP-funded projects must assist state, local, tribal, and territorial efforts to build, sustain, and
deliver the capabilities necessary to prevent, prepare for, protect against, and respond to acts of
terrorism.
b. UAS|-funded projects must assist highthreat, high-density Urban Area efforts to build, sustain,
and deliver the capabilities necessary to prevent, prepare for, protect against, and respond to ac{s
of terrorism.
c. OPSG-funded projects must support enhanced cooperation and coordination among Customs
and Border Protection, United States Border Patrol, and federal, state, local, tribal, and territorial
law enforcement agencies to support joint efforts to secure the United States' borders along
routes of ingress/egress to and from international borders, to include travel corridors in states
bordering Mexico and Canada, as well as states and territories with intemationalwater borders.
State, local, tribal, and territorial law enforcement agencies utilize their inherent law enforcement
authorities to support the border security mission and do not receive any additional authority as a
result of participation in OPSG.
d. State agencies, including law enforcement, must comply with RCW 43.17.425 and may not use
agency funds (including this grant), facilities, property, equipment, or personnel, to investigate,
enfor@, cooperate with, or assist in the investigation or enforcement of any federal registration
or surveillance programs or any other laws, rules, or policies that target Washington residents
solely on the basis of race, religion, immigration, or citizenship status, or national or ethnic origin,
except as provided in RCW43.17.425 (3).
2. The Budget (Attachment E) may include the following caps and thresholds:a. lf funds are allotted for Management and Administration (M&A), such expenditures must be
related to administration of the grant. The maximum percentage of the Grant Agreement Amount
that may be used for M&A costs when allocated under this Agreement shall not exceed five
percent (5%) but may be less.
b. At leasttwenty-five percent (25%) of the combined HSGP award allocated underSHSP and UASI
must be dedicated to law enforcement terrorism prevention activities (LETPA). To meet this
requirement, the Subrecipient has agreed, at a minimum, to meet the LETPA percentage
indicated in the Budget. lf the Subrecipient anticipates spending less than the indicated amount,
a budget amendment is required.
c. The maximum percentage of the Grant Agreement Amount that may be used for personnel
expenses under this Agreement is identified in the Budget. lf the Subrecipient anticipates
spending more on personnel costs, an amendment is required. Additional approval steps may
also be required before the personnel percentage can be increased.
3. lf funding is allocated to a Fusion Center investment, the Subrecipient must ensure all Fusion Center
analytical personnel demonstrate qualifications that meet or exceed competencies identified in the
DHS-FEMA-HSG P-SHSP-FY21 Page 9 of 42 Kittitas County, E22-'131
Common Competencies for state, local, and tribal lntelligence Analysts, which outlines the minimum
categories of training needed for intelligence analysts. All training to ensure baseline proficiency in
intelligence analysis and production must be completed within six (6) months of hiring unless ihe
analyst has previously served as an intelligence analyst for a minimum of two (2) yeirs. Proof of
satisfaction of this requirement must be accessible to the Department Key Personnel as applicable.
4. lffundingisallocatedtonon-DHSFEMAtraining,theSubrecipientmustrequestpriorwrittenapproval
from the Department Key Personnel before attending the training. The Department will coordinate
approval with the State Training Point of Contact. lf funding is allocated to non-DHS FEMA training,
the Subrecipient must request prior written approval from the Department Key Personnel prior to
attending training. The Department will coordinate approval with the State Training Point of Contact.
Pursuant to DHS/FEMA Grant Programs Directorate lnformation Bulletin No. 432, Review and
Approval Requirements for Training Courses Funded Through Preparedness Grants,
httos://www.fem a.oov/sites/defaulUfi les/2020-
94/Training Course Review and Aoproval lB-Final 7 19 18.pdf, the training must fall within the
FEMA mission scope and be included in the Subrecipient's Emergency Operations Plan. This
requirement only applies to training courses and does not include attendance at conferences.
Furthermore, additional federal approvals are required for courses that relate to Countering Violent
Extremism prior to attendance.
5. For SHSP and UASI, Subrecipients are required to complete the annual Nationwide Cybersecurity
Review (NCSR) https://www.cisecuritv.orq/ms-isac/services/ncsr to benchmark and measure
progress of improvement in their cybersecurity posture.
6. ln support of efforts to enhance capabilities for detecting, deterring, disrupting, and preventing acts
of terrorism and other catastrophic events, operational overtime costs are allowable for increased
protective security measures at critical infrastructure sites or other high-risk locations and to enhance
public safety during mass gatherings and high-profile events. However, except for an etevated
National Terrorism Advisory System alert, pqlgg written approval is required before SHSP and UASI
funds may be used for operational overtime. Requests must be submitted to the Department Key
Personnel in advance of the expenditure to ensure all additional approval steps can be met.
7. Subrecipients should document their preparedness priorities and use them to deploy a schedule of
preparedness events in a multi-year lntegrated Preparedness Plan (lPP). Subrecipients are
encouraged to participate in the State's annual lntegrated Preparedness Planning Workshop (IPPW
9r may conduct their own local/regional IPPW. lnformation related to lPPs and lntegrated
Preparedness Planning Workshops (lPPWs) can be found on the HSEEP webslte at
httos://www.fema.qov/HSEEP and https://preptoolkit.fema.oov/.
DHS TERMS AND CONDITIONS
As a subrecipient of 21HSGP program funding, the Subrecipient shall comply with all applicable DHS
terms and conditions of the 21HSGP Award Letter and its incorporated documents for DHS Grant No.
EMW-2021-SS-00083-S01, which are incorporated in and made a part of this Agreement as Attachment
c.
c.
DHS-FEMA-HSGP-SHSP-FY2 1 Page 1O ot 42 Kiftitas Coung, E22-1 3'l
4,1
A.3
A.4
4.2
Attachment B
Washington State Military Department
GENERAL TERMS AND CONDITIONS
Department of Homeland Security (DHS/
Federal Emergency Management Agency (FEMA)
Grants
pEFrNrTtgNS
As used throughout this Agreement, the terms will have the same meaning as defined in 2 CFR 200
Subpart A (which is incorporated herein by reference), except as otherwise set forth below:
a. "Agreement" means this Grant Agreement.
b. 'Department" means the Washington Military Department, as a state agency, any division,
section, office, unit or other entity of the Department, or any of the officers or other officials lavufully
representing that Department. The Department is a recipient of a federal award directly from a
federal awarding agency and is the passthrough entity making a subaward to a Subiecipient
under this Agreement.
c. "lnvestmenf' means the grant application submitted by the Subrecipient describing the project(s)
for which federal funding is sought and provided under this this Agreement. Such grant application
is hereby incorporated into this Agreement by reference.
d. "Monitorlng Activities" means all administrative, financial, or other review activities that are
conducted to ensure compliance with allstate and federal laws, rules, regulations, authorities and
policies.
e. "Stakeholders Preparedness Report (SPR)" The SPR is an annualthree-step self-assessment
of a community's capability levels based on the capability targets identified in the THIRA.
f. "Subrecipienf'when capitalized is primarily used throughout this Agreement in reference to the
non-federal enti$ identified on the Face Sheet of this Agreement that has received a subaward
from the Department. However, the definition of "subrecipient" is the same as in 2 CFR 2OO.g3
for all other purposes.
g. "Threat and Hazard ldentification and Risk Assessment (THIRA)" The THIRA is a three-step
risk assessment. The THIRA helps communities understand their risks and determine the level of
capability they need in order to address those risks. The outputs from this process lay the
foundation for determining a community's capability gaps during the SPR process.
ADVANCE PAYM ENTS PROHI BITED
The Department shall make no payments in advance or in anticipation of goods or services to be provided
underthis Agreement. Subrecipient shall not invoice the Department in advance of delivery and invoicing
of such goods or services.
AMENDMENTS AND MODIFICATIONS
The Subrecipient or the Department may request, in writing, an amendment or modification of this
Agreement. However, such amendment or modification shall not be binding, take effect or be
incorporated herein until made in writing and signed by the authorized representatives of the Department
and the Subrecipient. No other understandings or agreements, wriften or oral, shall be binding on the
parties.
The Agreement performance period shall only be extended by (1) written notification of DHS/FEMA
approval of theAward performance period, followed up with a mutually agreed written amendment, or (2)
written notification from the Department to the Subrecipient to provide additional time for completion oi
the Subrecipient's project(s).
gFO. AND ITS IMPLEMENTING REGULATIONS ALSO REFERRED TO AS THE "ADA" 28 CFR part
€
The Subrecipient must comply with the ADA, which provides comprehensive civil rights protection to
individuals with disabilities in the areas of employment, public accommodations, state and local
government services, and telecommunication.
DHS-FEMA-HSGP-SHSP-FY2 1 Page 11 ot 42 Kittitas County, E22-1 31
A.5 ASSURANCES
The Department and Subrecipient agree that all activity pursuant to this Agreement will be in accordance
with all the applicable current federal, state and local laws, rules, and regulations.
4.6 CERTIFICATIONREGARDINGDEBARMENT.SUSPENSION. ORINELIGIBILITY
As federal funds are a basis for this Agreement, the Subrecipient certifies that the Subrecipient is not
presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from
participating in this Agreement by any federal department or agency.
The Subrecipient shall complete, sign, and return a Ceftification Regarding Debarment, Suspenslbn,
lneligibility, and Voluntary Exclusion form located at htto://mil.wa.qov/emerqency-manaqement-
division/qrants/requiredorantforms. Any such form completed by the Subrecipient for this Agreement shall
be incorporated into this Agreement by reference.
Further, the Subrecipient agrees to comply with atl applicable federal regulations concerning the federal
debarment and suspension system, including 2 CFR Part 180. The Subrecipient certifiesthat itwillensure
that potential contractors or subrecipients or any of their principals are not debarred, suspended,
proposed for debarment, declared ineligible, or voluntarily excluded from participation in "covered
transactions" by any federal department or agency. "Covered transactions" include procurement
contracts for goods or services awarded under a non-procurement transaction (e.9., grant or cooperative
agreement) that are expected to equal or exceed $25,000, and subawards to Subrecipients for any
amount. \Mth respect to covered transactions, the Subrecipient may comply with this provision by
obtaining a certification statement from the potential contractor or subrecipient or by checking the System
for Award Management (https://sam.qov/SAMO maintained by the federal government. The Subrecipient
also agrees not to enter into any arrangements or contracts with any parg on the Washington StateDepartment of Labor and lndustries' "Debaned Contractor Lisf'
(https://secure.lni.wa.qov/debarandstrike/ContractorDebarlist.asox). The Subrecipient also agrees not
to enter into any agreements or contracts for the purchase of goods and services with any party on theDepartment of Enterprise Services' "Debaned Vendor L,bf"
(http://www.des.wa.oov/services/ContractinqPurchasino/Business/PaoesA/endor-Debarment.aspx).
4.7 CERTIFICATION REGARDING RESTRICTIONS ON LOBBYING
As required by 44 CFR Part 18, the Subrecipient hereby certifies that to the best of its knowledge and
belief: (1) no federally appropriated funds have been paid or will be paid by or on behalf of the
Subrecipient to any person for influencing or attempting to influence an officer or employee of an agency,
a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress
in connection with the awarding of any federal contract, the making of any federal grant, the making of
any federal loan, the entering into of any cooperative agreement, and the extension, continuation,
renewal, amendment, or modification of any federal contract, grant, loan, or cooperative agreement; (2)
that if any funds other than federal appropriated funds have been paid or will be paid to any person for
influencing or attempting to influence an officer or employee of any agency, a Member of Gongress, an
officer or employee of Congress, or an employee of a Member of Congress in connection with this
Agreement, grant, loan, or cooperative agreement, the Subrecipient will complete and submit Standard
Form-LLL, "Disclosure Form to Repoft Lobbying," in accordance with its instructions; (3) and that, as
applicable, the Subrecipient will require that the language of this certification be included in the award
documents for all subawards at alltiers (including subcontracts, subgrants, and contracts under grants,
loans, and cooperative agreements) and that all Subrecipients shall certify and disclose accordingly. This
certification is a material representation of fact upon which reliance was placed when this transaction was
made or entered into and is a prerequisite for making or entering into this transaction imposed by section
1352, title 31, U.S. Code.
A.8 COMPLIANCE WTH APPLICABLE STATUTES. RULES AND DEPARTMENT POLICIES
The Subrecipient and all its contractors and subrecipients shall comply with, and the Department is not
responsible for determining compliance with, any and all applicable federal, state, and local laws,
regulations, executive orders, OMB Circulars, and/or policies. This obligation includes, but is not limited
to: nondiscrimination laws and/or policies, Energy Policy and Conservation Act (PL 94-163, as amended),
the Americans with Disabilities Act (ADA), Age Discrimination Act of 1975, Title Vl of the Civil Rights Act
of 1964, Civil Rights Act of 1968, the Robert T. Stafford Disaster Relief and Emergency Assistance Act,
(PL 93-288, as amended), Ethics in Public Service (RCW42.52), Covenant Against Contingent Fees (48
CFR Section 52.20$5), Public Records Act (RCW 42.56), Prevailing Wages on Public Works (RCW
DHS-FEMA-HSGP-SHSP-FY21 Page 12ot 42 Kittitas County,E22-131
4.9
A.10
39.12), State Environmental PolicyAct (RCW43.21C), Shoreline ManagementAct of 1971(RCW90.58),
State Building Code (RCW 19.27), Energy Related Building Standards (RCW 19.27A), Provisions in
Buildings for Aged and Handicapped Persons (RCW 70.92), and safety and health regulations.
ln the event of noncompliance or refusalto comply with any applicable law, regulation, executive order,
OMB Circular or policy by the Subrecipient, its contractors orsubrecipients, the Department may rescind,
cancel, or terminate the Agreement in whole or in part in its sole discretion. The Subrecipient is
responsible for all costs or liability arising from its failure, and that of its contractors and subrecipients, to
comply with applicable laws, regulations, executive orders, OMB Circulars or policies,
coNFLrcT oF INTERESI
No officer or employee of the Department; no member, officer, or employee of the Subrecipient or its
designees or agents; no member of the governing body of the jurisdiction in which the project is
undertaken or located; and no other official of the Subrecipient who exercises any functions or
responsibilities with respect to the project during his or her tenure, shall have any personal or pecuniary
gain or interest, direct or indirect, in any contract, subcontrac{, or the proceeds thereof, for work to be
performed in connection with the project assisted under this Agreement.
The Subrecipient shall incorporate, or cause to incorporate, in all such contracts or subawards, a
provision prohibiting such interest pursuant to this provision.
CONTRACTING & PROCUREMENTa. The Subrecipient shall use a competitive procurement process in the procurement and award of
any contracts with contractors or subcontractors that are entered into under the original
agreement award. The procurement process followed shall be in accordance with 2 CFR Part
2O0.317 General procurement standards through 200.327 Contract provisions.
As required by Appendix ll to 2 CFR Part 200, all contracts entered into by the Subrecipient under
this Agreement must include the following provisions, as applicable:
1) Contracts for more than the simplified acquisition threshold currently set at $250,000, which
is the inflation adjusted amount determined by the Civilian Agency Acquisition Council and
the Defense Acquisition Regulations Council (Councils) as authorized by 41 U.S.C. 1908,
must address administrative, contractual, or legal remedies in instances where contractors
violate or breach contract terms, and provide for such sanctions and penalties as appropriate.
2) All contracts in excess of $10,000 must address termination for cause and for convenience
by the non-federal entity including the manner by which it will be affected and the basis for
settlement.
3) Equal Employment Opportunity. Except as otherwise provided under 41 CFR Part 60, all
contracts that meet the definition of "federally assisted construction contract" in 41 CFR Part
60-1.3 must include the equal opportunity clause provided under 41 CFR 60-1.4(b), in
accordance with Executive Order 11246, "Equal Emplayment Opportunitf' (30 FR 12319,
12935, 3 CFR Part, 1964-1965 Comp., p. 339), as amended by Executive Order 11375,
"Amending Executive Order 11246 Relating to Equal Employment Oppoftunity," and
implementing regulations at 41 GFR part 60, "Qffice of Federal Contract Compliance
Programs, Equal Employment Opportunity, Department of Labor."
4) Davis-Bacon Act, as amended (40 U.S.C. 3141-3148). \Mren required by Federal program
legislation, all prime construction contracts in excess of $2,000 awarded by non-federal
entities must include a provision for compliance with the Davis-Bacon Act (40 U.S.C. 3141-
3144, and 3146-3148) as supplemented by Department of Labor regulations (29 CFR Part
5, "Labor Sfandards Provisions Applicable to Contracts Covering Federally Financed and
Assr'sfed Construction"). ln accordance with the statute, contractors must be required to pay
wages to laborers and mechanics at a rate not less than the prevailing wages specified in a
wage determination made by the Secretary of Labor. ln addition, contractors must be
required to pay wages not less than once a week. The non-federalentity must place a copy
of the current prevailing wage determination issued by the Department of Labor in each
solicitation. The decision to award a contract or subcontrad must be conditioned upon the
acceptance of the wage determination. The non-federal entity must report all suspected or
reported violations to the federal awarding agency. The contracts must also include a
provision for compliance with the Copeland "Anti-Kickback" Act (40 U.S.C. 3145), as
DHS-FEMA.HSGP-SHSP.FY2 1 Page 13 of 42 Kittitas County, E22-1 31
supplemented by Department of Labor regulations (29 CFR Part 3, "Contractors and
Subcontractors on Public Building or Public Work Financed in Wrole or in Part by Loans or
Grants from the United States"). The Act provides that each contractor or Subrecipient must
be prohibited from inducing, by any means, any person employed in the construction,
completion, or repair of public work, to give up any part of the compensation to which he or
she is otherwise entitled. The non-federal entity must report all suspected or reported
violations to the federal awarding agency.
5) Contrac{ Work Hours and Safety Standards Act (40 U.S.C. 3701-3708). Where applicable,
all contracts awarded by the non-federal entity in excess of $100,000 that involve the
employment of mechanics or laborers must include a provision for compliance with 40 U.S.C.
37O2 and 3704, as supplemented by Department of Labor regulations (29 CFR Part 5). Under
40 U.S.C. 3702 of the Act, each contractor must be required to compute the wages of every
mechanic and laborer on the basis of a standard work week of 40 hours. Work in excess of
the standard work week is permissible provided that the worker is compensated at a rate of
not less than one and a half times the basic rate of pay for all hours worked in excess of 40
hours in the work week. The requirements of 40 U.S.C . 3704 are applicable to construction
work and provide that no laborer or mechanic must be required to work in surroundings or
under working conditions which are unsanitary, hazardous or dangerous. These
requirements do not apply to the purchases of supplies or materials or artiqles ordinarily
available on the open market, or contracts for transportation or transmission of intelligence-
6) Rights to lnventions Made Under a Contract or Agreement. lf the federal award meets the
definition of "funding agreement" under 37 CFR S401.2 (a) and the recipient or Subrecipient
wishes to enter into a contract with a small business firm or nonprofit organization regarding
the substitution of parties, assignment or performance of experimental, developmental, or
research work under that "funding agreement," the recipient or Subrecipient must comply
with the requirements of 37 CFR Part 401, .Rrghfs to Inventions Made by Nonprofit
Organizations and Small Business Firms Under Government Grants, Contracts and
Cooperative Agreements," and any implementing regulations issued by the awarding agency.
7) Clean Air Act (42 U.S.C. 7401-7671q.) and the Federal Water Pollution Control Act (33
U.S,C. 1251-1387), as amended-Contracts and subgrants of amounts in excess of
$150,000 must contain a provision that requires the non-federal award to agree to comply
with all applicable standards, orders or regulations issued pursuant to the Clean Air Act (42
U.S.C. 74A17671q) and the Federal Water Pollution Control Act as amended (33 U.S.C.
1251-1387'). Violations must be reported to the federal awarding agency and the Regional
Office of the Environmental Protection Agency (EPA).
8) Debarment and Suspension (Executive Orders 12il9 and 12689)-A contract award (see 2
CFR 180.220) must not be made to parties listed on the government-wide exclusions in the
System forAward Management (SAM), in accordance with the OMB guidelines at 2 CFR 180
that implement Executive Orders 12549 (3 CFR part 1986 Comp., p. 189) and 12689 (3 CFR
part 1989 Comp., p. 235), "Debarmenf and Suspension." SAM Exclusions contains the
names of parties debarred, suspended, or otherwise excluded by agencies, as well as parties
declared ineligible under statutory or regulatory authority other than Executive Order 1254g.
9) Byrd Anti-Lobbying Amendment (31 U.S.C. 1352)-Contractors that apply or bid for an award
exceeding $100,000 must file the required certification. Each tier certifies to the tier above
that it will not and has not used federal appropriated funds to pay any person or organization
for influencing or attempting to influence an officer or employee of any agency, a member of
Congress, officer or employee of Congress, or an employee of a member of Congress in
connection with obtaining any federal contract, grant or any other award covered by 31
U.S.C, 1352. Each tier must also disclose any lobbying with non-federal funds that takes
place in connection with obtaining any federal award. Such disclosures are forwarded from
tier to tier up to the non-federal award.
10) Procurement of recovered materials -- As required by 2 CFR 200.322, a non-federal entity
that is a state agency or agency of a political subdivision of a state and its contractors must
comply with section 6002 of the Solid Waste Disposal Act, as amended by the Resource
Conservation and Recovery Act. The requirements of Section 6002 include procuring only
DHS.FEMA-HSGP-SHSP-FY2 1 Page 14 ot 42 Kittitas County, E22-1 31
items designated in guidelines of the Environmental Protection Agency (EPA) at 40 CFR part
247 lhat contain the highest percentage of recovered materials practicable, consistent with
maintaining a satisfactory level of competition, where the purchase price of the item exceeds
$10,000 or the value of the quantity acquired during the preceding fiscal year exceeded
$10,000; procuring solid waste management services in a manner that maximizes energyand resource recovery; and establishing an affirmative procurement program for
procurement of recovered materials identified in the EPA guidelines.
11) Notice of federal awarding agency requirements and regulations pertaining to reporting.
12) Federal awarding agency requirements and regulations pertaining to copyrights and rights in
data.
13) Access by the Department, the Subrecipient, the federal awarding agency, the Comptroller
General of the United States, or any of their duly authorized representatives to any books,
documenls, papers, and records of the contractor which are directly pertinent to that specific
contract for the purpose of making audit, examination, excerpts, and transcriptions.
14) Retention of all required records for six years after the Subrecipient has made final payments
and allother pending matters are closed.
15) Mandatory standards and policies relating to energy efficiency which are contained in the
state energy conservation plan issued in compliance with the Energy Policy and
Conservation Act (Pub. L. 94-163, 89 Stat. 871).
16) Pursuant to Executive Order 13858 "strengthening Buy-Ameican Preterences for
Infrastructurc Projects," and as appropriate and to the extent consistent with law, the non-
Federal entity should, to the greatest extent practicable under a Federal award, provide a
preference for the purchase, acquisition, or use of goods, products, or materials produced in
the United States, as required in 2 CFR Part 200.322, in every contract, subcontract,
purchase order, or sub-award that is chargeable against federal financial assistance awards.
17) Per 2 C.F.R. S 200.216, prohibitions regarding certain telecommunications and video
surveillance services or equipment are mandated by secfrbn 889 of the John S. McCain
National Defense Authoization Act for Fiscal Year 2019 (FY 2019 NDAA), Pub. L. No. 11r-
232 (2018).
b. The Department reserves the right to review the Subrecipient's procurement plans and
documents and require the Subrecipient to make changes to bring its ptans and documents into
compliance with the requirements of 2 GFR Part 200.318 through 200.326. The Subrecipient
must ensure that its procurement process requires contractors and subcontractors to provide
adequate documentation with sufficient detail to support the costs of the project and to allow both
the Subrecipient and Department to make a determination on etigibility of project costs.
c. All contracting agreements entered into pursuant to this Agreement shatl incorporate this
Agreement by reference.
DISCLOSURE
The use or disclosure by any party of any information concerning the Department for any purpose not
directly connected with the administration of the Department's or the Subrecipient's responsibilities with
respect to services provided under this Agreement is prohibited except by prior written consent of the
Department or as required to comply with the state Public Records Act, other law or court order.
DISPUTES
Except as otherwise provided in this Agreement, when a bona fide dispute arises between the parties
and it cannot be resolved through discussion and negotiation, either parg may request a dispute
resolution panel to resolve the dispute. A request for a dispute resolution board shall be in writing, state
the disputed issues, state the relative positions of the parties, and be sent to all parties. The panLl shall
consist of a representative appointed by the Department, a representative appointed by the Subrecipient
a1d a third party mutually agreed upon by both parties. The panel shall, by majority vote, resolve the
dispute. Each party shall bear the cost for its panel member and its attorney fees and costs and share
equally the cost of the third panelmember.
4.11
4.12
DHS-FEMA-HSGP-SHSP-FY2 1 Page 15 ot 42 Kittitas County, E22-131
4.13
4.14
A.15
4.16
4.17
LEGAL RELATIONS
It is understood and agreed that this Agreement is solely for the benefit of the parties to the Agreement
and gives no right to any other party. No joint venture or partnership is formed as a result of this
Agreement.
To the extent allowed by law, the Subrecipient, its successors or assigns, will protect, save and hold
harmless the Department, the state of Washington, and the United States Government and their
authorized agents and employees, from all claims, actions, costs, damages or expenses of any nature
whatsoever by reason of the acts or omissions of the Subrecipient, its subcontractors, subrecipients,
assigns, agents, contractors, consultants, licensees, invitees, employees or any person whomsoever
arising out of or in connection with any acts or activities authorized by this Agreement.
To the extent allowed by law, the Subrecipient further agrees to defend the Department and the state of
Washington and their authorized agents and employees in any litigation; including payment of any costs
or attorneys' fees for any claims or action commenced thereon arising out of or in connection with acts
or ac'tivities authorized by this Agreement.
This obligation shall not include such claims, costs, damages or expenses which may be caused by the
sole negligence of the Department; provided, that if the claims or damages are caused by or resultirom
the concurrent negligence of (1) the Department, and (2) the Subrecipient, its agents, or employees, this
indemnity provision shall be valid and enforceable only to the extent of the negligence of the Subrecipient,
or the Subrecipient's agents or employees.
lnsofar as the funding source, FEMA, is an agency of the Federal government, the following shall apply:
44 CFR 206.9 Non-liabilitv. The Federal government shall not be liable for any claim based upon the
exercise or performance of, or the failure to exercise or perform a discretionary function or duty on the
part of a federal agency or an employee of the Federal government in carrying out the provisions of the
Stafford Act.
LtM|TAT|ON OF AUTHOR|TY - AU.THORTZED SIGNATURE
The signatories to this Agreement represent that they have the authority to bind their respective
organizations to this Agreement. Only the Department's Authorized Signature representative and the
Authorized Signature representative of the Subrecipient or Alternate for the Subrecipient, formally
designated in writing, shall have the express, implied, or apparent authority to alter, amend, modiff, ol
waive any clause or condition of this Agreement. Any alteration, amendment, modification, or waiver of
any clause or condition of this Agreement is not effective or binding unless made in writing and signed
by both parties' Authorized Signature representatives, except as provided for time extensions in Article
4.3.
Further, only the Authorized Signature representative or Alternate for the Subrecipient shall have
signalure authority to sign reimbursement requests, time extension requests, amendment and
modification requests, requests for changes to projects or work plans, and other requests, certifications
and documents authorized by or required under this Agreement.
LOSS OR REDUCTION OF FUNDING
ln the event funding from state, federal, or other sources is withdrawn, reduced, or limited in any way
after the effective date of this Agreement and prior to normal completion or end date, the Oepartment
may unilaterally reduce the work plan and budget or unilaterally terminate all or part of the Agreement as
a "Termination for Cause' without providing the Subrecipient an opportunity to cure. Alternatively, the
parties may renegotiate the terms of this Agreement under "Amendments and Modifications" to comply
with new funding limitations and conditions, although the Department has no obligation to do so.
NONASSIGNABILITY
Neither this Agreement, nor any claim arising under this Agreement, shall be transferred or assigned by
the Subrecipient.
NONDISCRIMlNATION
The Subrecipient shall comply with all applicable federal and state non-discrimination laws, regulations,
and policies. No person shall, on the grounds of age, race, creed, color, sex, sexual orientation, religion,
national origin, marital status, honorably discharged veteran or military status, or disability (phyJical,
mental, or sensory) be denied the benefits of, or otherwise be subjected to discrimination under any
project, program, or activity, funded, in whole or in part, under this Agreement,
DHS-FEMA.HSGP.SHSP-FY2 1 Page 16 of42 Kittitas County, E22-1 31
A.18
A.19
4.20
4.21
4.22
4.23
A.24
4.25
NOTICES
The Subrecipient shall comply with all public notices or notices to individuals required by applicable local,
state and federal laws and regulations and shall maintain a record of this compliance.
09"QUt4f!9,\lAL SAFETYIHEALTH-AOT and WASHINGTON INDUSTRIAL SAFETY/HEnLTH ncr(osHAAgsHA)
The Subrecipient represents and warrants that its workplace does now orwill meet allapplicable federal
and state safety and health regulations that are in effect during the Subrecipient's performance under this
Agreement. To the extent allowed by law, the Subrecipient further agrees to indemniff and hold harmless
the Department and its employees and agents from all liability, damages and costs of any nature,
including, but not limited to, costs of suits and attorneys' fees assessed against the Department, as a
result of the failure of the Subrecipient to so comply.
OWNERSH IP OF PROJECT/CAPITAL FACI LITIES
The Department makes no claim to any capitalfacilities or real property improved or constructed with
funds under this Agreement, and by this subaward of funds does not and will not acquire any ownership
interest or title to such property of the Subrecipient. The Subrecipient shall assume all liabilities and
responsibilities arising from the ownership and operation of the project and agrees to indemnify and hold
the Department, the state of Washington, and the United States government harmless from any and all
causes of action arising from the ownership and operation of the project.
POLITICAL ACTIVITY
No portion of the funds provided herein shall be used for any partisan political activity or to further the
election or defeat of any candidate for public office or influence the approval or defeat of any ballot issue.
PROHIBITION AGAINST PAYMENT OF BONUS OR COMMISSION
The assistance provided under this Agreement shall not be used in payment of any bonus or commission
for the purpose of obtaining approval of the application for such assistance or any other approval or
concurrence under this Agreement provided, however, that reasonable fees or bona fide technical
consultant, managerial, or other such services, other than actual solicitation, are not hereby prohibited if
otherwise eligible as project costs.
PUBLICITY
The Subrecipient agrees to submit to the Department prior to issuance all advertising and publicity
matters relating to this Agreement wherein the Department's name is mentioned, or language used from
which the connection of the Department's name may, in the Department's judgmeni, be inferred or
implied. The Subrecipient agrees not to publish or use such advertising and publicity matters without the
prior written consent of the Department. The Subrecipient may copyright originalwork it develops in the
course of or under this Agreement; howevel pursuant to 2 CFR Part 200.315, FEMA reserves a royalty-
free, nonexclusive, and irrevocable license to reproduce, publish or otherwise use, and to authoriie
others to use the work for government purposes.
Publication resulting from work performed under this Agreement shall include an acknowledgement of
FEMA's financial support, by the Assistance Listings Number (formerly CFDA Number), and a statement
that the publication does not constitute an endorsement by FEMA or reflect FEMA's views.
RECAPTURE PROVISION
ln the event the Subrecipient fails to expend funds under this Agreement in accordance with applicable
federal, state, and local laws, regulations, and/or the provisions of the Agreement, the Department
reserves the right to recapture funds in an amount equivalent to the extent of noncompliance. Such right
of recapture shall exist for the life of the project following Agreement termination. Repayment by the
Subrecipient of funds under this recapture provision shall occur within 30 days of demand. ln the eventthe Department is required to institute legal proceedings to enforce the recapture provision, the
Department shall be entitled to its costs and expenses thereol including attorney fees from the
Subrecipient.
RECORDSa. The Subrecipient agrees to maintain all books, records, documents, receipts, invoices and all
other electronic or written records nec€ssary to sufficiently and properly reflect the Subrecipient's
contracts, subawards, grant administration, and payments, including all direct and indirect
charges, and expenditures in the performance of this Agreement (the "records").
DHS.FEMA.HSGP-SHSP-FY2 1 Page 17 ot 42 Kittitas County, E22-1 31
b. The Subrecipient's records related to this Agreement and the projects funded may be inspected
and audited by the Department or its designee, by the Office of the State Auditor, DHS, FEMA or
their designees, by the Comptroller General of the United States or its designees, or by other
state or federal officials authorized by law, for the purposes of determining compliance by the
Subrecipient with the terms of this Agreement and to determine the appropiiate level of funding
to be paid under the Agreement.
c. The records shall be made available by the Subrecipient for such inspection and audit, together
with suitable space for such purpose, at any and all times during the Subrecipient's normal
working day.
d. The Subrecipient shall retain and allow access to all records related to this Agreement and the
funded project(s) for a period of at least six (6) years following final payment and closure of the
grant underthis Agreement. Despite the minimum federal retention requirement of three (3) years,
the more stringent State requirement of six (6) years must be followed.
4.26 RESPONSIBILITY FOR PROJECT/STATEME.NT OF WORI(MORK PLAN
\A/hile the Department undertakes to assist the Subrecipient with the projecVstatement of worUwork plan
(project) by providing federal award funds pursuant to this Agreement, the project itself remains the sole
responsibility of the Subrecipient. The Department undertakes no responsibility to the Subrecipient, or to
any third party, other than as is expressly set out in this Agreement.
The responsibility for the design, development, construction, implementation, operation and maintenance
of the project, as these phrases are applicable to this project, is solely that of the Subrecipient, as is
responsibility for any claim or suit of any nature by any third party retated in any way to the pioject.
Prior to the start of any construction activity, the Subrecipient shall ensure that all applicable federal,
state, and local permits and clearances are obtained, including, but not limited to, FEMA compliancewith
the National Environmental Policy Act, the National Historic Preservation Act, the Endangeied Species
Act, and allother environmental laws, regulations, and executive orders.
The Subrecipient shalldefend, at its own cost, any and all claims or suits at law or in equity, which may
be brought against the Subrecipient in connection with the project. The Subrecipient shail not toot to the
Department, or to any state or federal agency, or to any of their employees or agents, for any
performance, assistance, or any payment or indemnity, including, but noi timiteO to, cost of defense
and/or attorneys' fees, in connection with any claim or lawsuit brought by any third party related to any
design, development, construction, implementation, operation and/or malntenance oia frolect.
A.27 SEVERABILITY
lf any court of rightfuljurisdiction holds any provision or condition under this Agreement or its application
to any person orcircumstances invalid, this invalidity does not affect other provisions, terms or conditions
of the Agreement, which can be given effect without the invalid provision. To this end, the terms and
conditions of this Agreement are declared severable.
A.28 SINGLE AUDIr ACT REQUIREMENTS (inctudino ail AMENDMENTS)
The Subrecipient shall comply with and include the following audit requirements in any subawards.
Non-federal entities, as Subrecipients of a federal award, that expend $750,000 or more in one fiscal
year of federal funds from all sources, direct and indirect, are required to have a single or a program-
specific audit conducted in accordance with 2 CFR Part 200 Subpart F. Non-federal entities fi"rat Jpend
less than $750,000 a yeat in federal awards are exempt from federal audit requirements for that year,
except as noted in 2 CFR Part 200 Subpart F. As defined in 2 CFR Part 200, theterm "non-federalentity"
means a state, local government, lndian tribe, institution of higher education, or nonprofit organization
that canies out a federal award as a recipient or subrecipient.
Subrecipients that are required to have an audit must ensure the audit is performed in accordance with
Ggnerally Accepted Government Auditing Standards (GAGAS) as found in the Government Auditing
Standards (the Revised Yellow Book) developed by the United States Comptroller General and the OMB
Compliance Supplement. The Subrecipient has the responsibility of notiffing its auditor and requesting
an audit in compliance with 2 CFR Part 200 Subpart F, to include the Washington State Audito/i Omce
a federal auditor, or a public accountant performing work using GAGAS, aJ appropriate. Costs of the
audit may be an allowable grant expenditure as authorizedby 2 CFR Part 200.425.'
DHS-FEMA-HSGP-SHSP-FY2 1 Page 18 of42 Kitlitas County, E22-1 31
The Subrecipient shall maintain auditable records and accounts so as to facilitate the audit requirement
and shall ensure that any subcontractors also maintain auditable records. The Subrecipient is responsible
for any audit exceptions incurred by its own organization or that of its subcontractors. Responses to any
unresolved management findings and disallowed or questioned costs shall be included with the audit
report. The Subrecipient must respond to Department requests for information or corrective action
concerning audit issues or findings within 30 days of the date of request. The Department reseryes the
right to recover from the Subrecipient all disallowed costs resulting from the audit.
After the single audit has been completed, and if it includes any audit findings, the Subrecipient must
send a full copy of the audit and its Corrective Action Plan to the Department at the following address no
later than nine (9) months after the end of the $ubrecipient's fiscal year(s):
Contracts Office
Washington Military Department
Finance Division, Building #1 T A-20
Camp Murray, WA 98430-5032
The Department retains the sole discretion to determine whether a valid claim for an exemption from the
audit requirements of this provision has been established.
Gonducting a single or program-specific audit in compliance with 2 CFR Part 200 Subpart F is a material
requirement of this Agreement. ln the absence of a valid claim of exemption from the audit requirements
of 2 CFR Part 200 Subpart F, the Subrecipient's failure to comply with said audit requirements may result
in one or more of the following actions in the Department's sole discretion: a percentage of federal awards
being withheld until the audit is completed in accordance with 2 CFR Part 200 Subpart F; the withholding
or disallowing of overhead costs; the suspension of federal awards until the audit is conducted anl
submitted; or terminatlon of the federal award.
SUBRECIP.IENT NOT EMPLOYEE
The parties intend that an independent contractor relationship will be created by this Agreement. The
Subrecipient, and/or employees or agents performing under this Agreement are not emplolees or agents
of the Department in any mannerwhatsoever. The Subrecipientwill not be presented as, nor claim ib be,
an officer or employee of the Department by reason of this Agreement, nor will the Subrecipient make
any claim, demand, or application to or for any right or privilege applicable to an officer or employee of
the Department or of the state of Washington by reason of this Agreement, including, but not limiied to,
Workmen's Compensation coverage, unemployment insurance benefits, sociaf security benefits,
retirement membership_or credit, or privilege or benefit which would accrue to a civil service employee
under Chapter 41.06 RCW.
It is understood that if the Subrecipient is another state department, state agency, state university, state
college, state community college, state board, or state commission, that the offiCers and emptoyees are
employed by the state of Washington in their own right and not by reason of this Agreement.
TMES. FEES AND LICENSES
Unless otherwise provided in this Agreement, the Subrecipient shall be responsible for, pay and maintain
in cunent status alltaxes, unemployment contributions, fees, licenses, assessments, peimit charges and
expenses of any other kind for the Subrecipient or its staff required by statute or regulation that are
applicable to Agreement performance.
TERMI NATION FOR CONVENIENCE
Notwithstanding any provisions of this Agreement, the Subrecipient may terminate this Agreement by
providing written notice of such termination to the Department Key Personnel identified in the Agreemenl,
specifying the effective date thereof, at least thirty (30) days prioi to such date.
Except as otherwise provided in this Agreement, the Department, in its sole discretion and in the best
interests of the state of Washington, may terminate this Agreement in whole or in part ten (10) business
days after emailing notice to the Subrecipient. Upon notice of termination ior convenience, the
Department reseryes the right to suspend all or part of the Agreement, withhold further payments, or
prohibit the Subrecipient from incurring additional obligations of funds. ln the event of termination, the
Subrecipient shall be liable for all damages as authorized by law. The rights and remedies of the
Department provided for in this section shall not be exclusive and are in addition to any other rights and
remedies provided by law.
4.29
A.30
A.31
DHS-FEMA-HSGP-SHSP,FY21 Page 19 of42 Kittitas County, E22-131
4.32
A.33
A.34
TERMTNATTON OR SU$PENSION FOR LOSS OF FUNDTNG
The Department may unilaterally terminate or suspend all or part of this Grant Agreement, or may reduce
its scope of work and budget, if there is a reduction in funds by the source of those funds, and if such
funds are the basis for this Grant Agreement. The Department will email the Subrecipient ten (10)
business days prior to termination.
TERMINATION OR SUSPENSION FOR CAUSE
ln the event the Department, in its sole discretion, determines the Subrecipient has failed to fulfill in a
timely and proper manner its obligations under this Agreement, is in an unsound financial condition so
as to endanger performance hereunder, is in violation of any laws or regulations that render the
Subrecipient unable to perform any aspect of the Agreement, or has violated any of the covenants,
agreements or stipulations of this Agreement, the Department has the right to immediately suspend or
terminate this Agreement in whole or in part.
The Department may notify the Subrecipient in writing of the need to take corrective action and provide
a period of time in which to cure. The Department is not required to allow the Subrecipient an opportunity
to cure if it is not feasible as determined solely within the Department's discretion. Any time allowed for
cure shall not diminish or eliminate the Subrecipient's liability for damages or otherwise affect any other
remedies available to the Department. lf the Department allows the Subrecipient an opportunity to cure,
the Department shall notifiy the Subrecipient in writing of the need to take corrective action. lf the
corrective action is not taken within ten (10) calendar days or as otherwise specified by the Department,
or if such corrective action is deemed by the Department to be insufficient, the Agreement may be
terminated in whole or in part.
The Department reserves the right to suspend all or part of the Agreement, withhold further payments,
or prohibit the Subrecipient from incurring additional obligations of funds during investigation of the
alleged compliance breach, pending corrective action by the Subrecipient, if allowed, or pending a
decision by the Department to terminate the Agreement in whole or in part.
ln the event of termination, the Subrecipient shall be liable for all damages as authorized by law, including,
but not limited to, any cost difference between the original Agreement and the replacement or cover
Agreement and all administrative costs directly related to the replacement Agreement, e.g., cost of
administering the competitive solicitation process, mailing, advertising and other associated staff time.
The rights and remedies of the Department provided for in this section shall not be exclusive and are in
addition to any other rights and remedies provided by law.
lf it is determined that the Subrecipient (1) was not in default or material breach, or (2) failure to perform
was outside of the Subrecipient's control, fault or negligence, the termination shall be deemed to be a
termination for convenience.
TERMINATION PROCEDURES
ln addition to the procedures set forth below, if the Department terminates this Agreement, the
Subrecipient shall follow any procedures specified in the termination notice. Upon termination of this
Agreement and in addition to any other rights provided in this Agreement, the Department may require
the Subrecipient to deliver to the Department any property specifically produced or acquired for the
performance of such part of this Agreement as has been terminated.
lf the termination is for convenience, the Department shall pay to the Subrecipient as an agreed upon
price, if separately stated, for properly authorized and completed work and services rendered or goods
delivered to and accepted by the Department prior to the effective date of Agreement termination, the
amount agreed upon by the Subrecipient and the Department for (i) completed work and services and/or
equipment or supplies provided for which no separate price is stated, (ii) partially completed work and
services and/or equipment or supplies provided which are accepted by the Department, (iii) other work,
services and/or equipment or supplies which are accepted by the Department, and (iv) the protection and
preservation of property.
Failure to agree with such amounts shall be a dispute within the meaning of the "Disputes" clause of this
Agreement. lf the termination is for cause, the Department shall determine the extent of the liability of the
Department. The Department shall have no other obligation to the Subrecipient for termination. The
Department may withhold from any amounts due the Subrecipient such sum as the Department
determines to be necessary to protect the Department against potential loss or liability.
DHS-FEMA-HSG P-SHSP-FYz 1 Page 20 ot 42 Kittitas County, E22-1 31
The rights and remedies of the Department provided in this Agreement shall not be exclusive and are in
addition to any other rights and remedies provided by law.
After receipt of a notice of termination, and except as othenrvise directed by the Department in writing,
the Subrecipient shall:
a. Stop work under the Agreement on the date, and to the extent specified, in the notice;b. Place no further orders or contracts for materials, services, supplies, equipment and/or facilities
in relation to this Agreement except as may be necessary for completion of such portion of the
work under the Agreement as is not terminated;
c. Assign to the Department, in the manner, at the times, and to the extent directed by the
Department, all of the rights, title, and interest of the Subrecipient under the orders and coniracts
so terminated, in which case the Department has the right, at its discretion, to settle or pay any
or all claims arising out of the termination of such orders and contracts;
d. Settle all outstanding liabilities and all claims arising out of such termination of orders and
contracts, with the approval or ratification of the Department to the extent the Department may
require, which approval or ratification shall be final for all the purposes of this clause;e. Transfer title to the Department and deliver in the manner, at the times, and to the extent directed
by the Department any property which, if the Agreement had been completed, would have been
required to be furnished to the Department;
f. Complete performance of such part of the work as shall not have been terminated by the
Department in compliance with allcontractual requirements; andg. Take such action as may be necessary, or as the Department may require, for the protection and
preservation of the property related to this Agreement which is in the possession of the
Subrecipient and in which the Department has or may acquire an interest.
u,TrLr,r4noN oF MtNoR
The Subrecipient is encouraged to utilize business firms that are certified as minority-owned and/or
women-owned in carrying out the purposes of this Agreement. The Subrecipient may set utilization
gtqdalde based upon local conditions or may use the state of Washington wlWae goals, as identified
in WAC 326-30-041.
VENUE
This Agreement shall be construed and enforced in accordance with, and the validity and performance
shall begoverned by, the laws of the state of Washington. Venue of any suit betweeritne pirties arising
out of this Agreement shall be the Superior Court of Thurston County, Washington. The Subrecipient, b!
execution of this Agreement, acknowledges the jurisdiction of the courts of the state of Washington.
WAIVERS
No conditions or provisions of this Agreement can be waived unless approved in advance by the
Department in writing. The Department's failure to insist upon strict performance of any provision of the
Agreement or to exercise any right based upon a breach thereof, or the acceptance of
-any performance
during such breach, shall not constitute a waiver of any right under this Agreement.
4.35
A.36
4.37
DHS-FEMA-HSGP.SHSP-FY2 1 Page 21 ot 42 Kittitas County, E22-131
Attachment G
2lHSGP Award Documents
EMW-2021€S-00083-301
U.S. Department of Homeland Security
Washington, O.C.2A472
Brel Daugherly
Washirtgton Military D epa rtme nt
Building 20
Camp Munay, WA9843B - 5122
Re: Granl No.EMW-202 1.SS-00083
Dear Brel Daugherty:
Congratulations, on behalf of the Deparlmenl of Homeland Security, your application for financial assistance submitted under
lhe Fiscal Year (FY) 2021 Homeland Security Grant Program has been approved in the amount of $14284,938.00. You are
not required to malch lhis award with any amount af non-Federalfunds.
Befora. you. request a nd receiv e an y of lhe Fe de ra I fun ds award ed to you , you mu sl establish a ccsplance of lhe awa rd. By
accepting lhis award, you acknowledge lhal the lerms of lhe following documenls are incorporaled into lhe lerms of your
-
award:
. Agreement Articles {attached to this Award Lefler). Obligating Documenl (altached to this Award Letter). FY ?0.21 Homeland Securily Grant Program Notice of Funding Opportunity.
' FElvlA Preparedness Grants Manual
Please make sure you read, understand, and maintain a copy of these documenlsin yourofficial fileforthis eward.
ln orderto establish acceptance of he award and its lerms, please followihese inslructions:
Slep 1: Please log in lo lhe ND Grants system at https://portal.fema.gov.
Slep 2: After logging ln, you will see the Home page with a Pending Tasks menu. Click on the Pending Tasks menu, select thr
Applicalion sub,menu, end then click lhe link for "AwErd Offer Review'tasks. This linkwillnavigate you to Award Packages
that are pending review,
Slep 3: Click lhe ReviewAward Package icon {wrench) lo reviewthe Award Package and accept or decline the award. Plaase
save 0r print the Award Package for your records.
System for Award Management (SAM), Granl recipients are l0 keep all of lheir information up to date in SAM, in particular,
your organizalion's name, address, DUNS number, EIN and banking informalion. Please Bnsure that lhe DUNS number used
in SAful is lhe same one used 1o apply fsr all FEMA awards. Fulure payments will be contingenl on the informdtion provided
in the SAM; lherefore, it is imperative thal lhe informalion is correct. The System for Award Managemant is localed at http://
www.sam.uov,
lf you have any questions or have updaled your informalion in SAM, please let your Granls Management Specialist {GMS)knowassoonaspossibla.Thiswillhelpustomekethe necessaryupdalesandavoidanyinterruptionsinlhepayment
process.
DHS-FEMA.HSGP-SHSP-FY2 1 Page22of 42 Kittitras County, E22-1 31
-l
CHRISIOPHER PATRICK LOGAN GFD Assrstant Administrator
DHS-FEMA-HSGP.SHSP-FY2 1 Page 23 ol 42 Kittitas Coung, E22-1 31
U.S. Department of Homeland Security
Washington, D.C.2A472
GRANTEE:
PROGRAM:
AGREEftIENT TIUMBER:
Ailicle I
Adicle ll
Anide lll
Adicle lV
Aticle V
Atide Vl
Arlicle Vll
Articla Mll
Adide lX
Artic,le X
Adicle Xl
Arlicle Xll
Article Xlll
Article XIV
AGREEME}IT ARTICTES
Homeland Security Granl Program
Wa *r ington Milila ry Depa rtment
Homeland Security Grant Program
EMW-2021-S900m3-Sl1
TAEIE OF CONTEHTS
Summary Description of Award
Funding Hold: SHSP National Priorities
Oparation Stonegarden Program Hold
Operation Slonegarden Program Peformance Goal
Limited English Proficiency (Cluil Rights Act of 19&1, Title Vl)
Universalldentifier and Sysiem of Award Managemenl
Americans with 0isabillties Act of 1990
SAFECOM
Rehabilitation Act of 1973
Nalional Environmental Policy Act
Acknowledgement of Federal Funding from DHS
USAPATRIOT Act of 2001
Age Discdmination Act of 1975
Civil Righls tut of 196i1 - Title M
DHS-FEMA-HSGP-SHSP-FY2 1 Page 24 ot 42 Kittitas County, E22-131
Article X/
Article XVI
Article X/ll
Article X/lll
Article XIX
Article )C(
Article XXI
Article )C(ll
Article )C(lll
Ailicle XXIV
Article )C(V
Article )C(Vl
Article )O0ll
Article )O(Vlll
Article )C(lX
Article )C(X
Article )C(Xl
Article )C(Xll
Article )C(Xlll
Article )C(XV
Article )CKX/
Article )C(X/l
Applicability of DHS Standard Terms and Conditions to
Tribes
Notice of Funding Opportunity Requirements
Trafficking Victims Protection Aot of 2000 ffVPA)
Acceptance of Post Award Changes
Non-Supplanting Requirement
Drug-Free Workplace Regulations
Federal Leadership on Reducing Text Messaging while
Driving
Environrnental Planning and Historic Preservation (EHp)
Review
DHS Specific Acknowledgements and Assurances
Elest Practices for Collection and Use of Personally
ldentifi able lnformation
Civil Rights Act of 1968
Debarment and Suspersion
Activities Conducted Abroad
Energy Policy and Conservation Act
Procurement of Recovered Materials
Horneland Security Grant Program Performarrce Goal
Terrorist Firnrning
Prior Approval for Modification of Approved Eludget
Hotelard Motel Fire Safety Ad of 1990
Duplication of Elenefits
Fly America Ad.of 1974
Reporting of Matters Related to Recipient lntegrity and
Performance
DHS.FEMA-HSGP-SHSP.FY2 1 Page25 ol 42 Kittitas Co unty, E22-1 31
Article )C(X/ll
Article )C(XVIll
Article )C(XIX
Article XL
Article XLI
Article XLll
Article XLlll
Article XLIV
Article XLV
Article )(LVl
LobhTing Prohibitions
False Claims Act and Program Frar.d Civil Remedies
Federal Debt Status
Nondiscrimination in Matters Pertaining to Faith-Based
Organizations
Disposition of Equiprnent Acquired Under the Federal Award
Ed ucatio n Amendme nts ot'l 97 2 (Eq m I Opportunity i n
Education Act) - Title lX
Copyright
Reporting Subawards and Executive Compensation
Use of DHS Seal, Logo and Flags
\Mistleblower Protection Ac-t
Article XLVII Assurances, Administrative Requirenrents, Cost Principles,
Representations and Certifications
Article XLVlll Patents and lntellectual Propefi Rights
Article I - Summary Descrlptlon of Award
The purpose of the FY 2021 HSGP is to support state and local efforts to prevent terrorism and other catastrophic events and
to prepare the Nation for the threab and hazards that pose the greatest risk to the security of the United States. The HSGp
provides funding to implement investments that build, sustain, and deliver the 32 oore capaUlities essential to achieving the
National Reparedness Goal of a secure and resilient Nation. Annng the five basio homeland seourity missions notecl in the
DHS Quadrennial Homeland Security Review, HSGP supports the goal to Strengthen National Preparedness and Resilience.
The building, sustainrnent, and delivery of these core capabilities are not exclusive to any single level of government,
organization, or oommunity, but ratler, require the comUned effort of the whole community. This HSGP award consists
of State Honeland Seourity Program (SHSP) funding in the anpunt of $6,428,138, Urban Area Seourity lnifiative (UASI)
funding in the amount of $6,250,000 (Seattle Area, $6,250,000), and Operation Stonegarden (OPSG) funding in the amount
of $1,606,800. The follcnring counties shall receive OPSG subawards for the following anpunts: Adams $75,000; Clallam
$100,000; Ferry $112,500; lsland $100,000; Janestoarn S'Klallam Tribe $80,000; Lower Elwha Tribe $75,000; Makah Tribe
$75,000; Nooksack $99,000; Okanogan $100,000; Pend Oreille $150,000; Quileute Tribe $60,300; San Juan $100,00O;
Spokane $155,0@; Stevens $150,000; Swinomish Tribe $75,000; \Matcom $100,000. These grant programsfund a range
ol activities, includirg plannirg, organization, equipment purchase, training, exercises, and management and administration
across all core capabilities and mission areas.
Article ll - Funding Hold: SHSP Natlonal Priorities
FEMA has flaced a funding hold on the folloring investments under the national priority areas, and $353,303 of SHSP funds
is on lpld in the FEMA financial systems. Untilthe hold is released, the recipient is prohibited from drawing down funds or
reimbursing subrecipients, ard the subnecipients are prohibited from obligatirg or experding SHSP funds, for the cocts or
activities identified below. The hold only applies to the anpunt of funds identilied for each SHSP investment under the national
priority areas below. To release this hold, additional information is required for the investments identified below which must be
submitted in the December 2021 Biannual Strategy lmplementation Report (BS|R).
DHS.FEMA-HSGP-SHSP.FY2 1 Page 26 ot 42 Kittitas County, E22-131
Cybersecurity $1 62,500
Kitsap, County of NP CS Project #2: Region 2 Gybersecurity Conference for Small Businesses and Non-Profits, $32,500
King, County of NP CS Project ll4: Region 6 Team Awareness Kit, $50,000
King, County of NP CS Project #6; Region 6 Regional Clbersecurity Workshop and Training Resources, $80,000
Emerging Threats, $190,803
WA State Military Department NP ET Project #2: State Private Sector and Critical lnfraskucture Program, $70,803
Clark, County of NP ET Prolect #6: Region 4 Personal Protective Equipment, $70,000
Clar( County of NP ET Project #12: Region 4 Target Hardening ard Vulnerability Assessment, $50,000
lf you have questions about this funding hold or believe it was placed in error, please contact the DHS/FEMA Headquarters
Preparedness Officer.
Article lll - Operation Stonegarden Program Hold
The recipient is prohibited from drawing down OPSG funding under this award or reimbursing OPSG subrecipients of this award until
each unique, lpecific, or modified county levet, tibal, or equivalent Operations Order or Fragmentary Order (FRAGO) has been reviewed
by FEMA/GPD and Customs and BorderProtection/United States Border Pahol (CBPruSBP). The recipient will receive the officisl
notification of approval frorn FEIvIAIGPD.
Artlcle lV - Operation Stonegarden Program Perforrmnce Goal
ln addition to the Biannual Strategy lmplementation Report (BSIR) submission requirements outlined in the Preparedness
Grants Manual, recipients must demonstrate how the grant-funded project addressed the core capability gap associated with
this project and identified in the Threat and Hazard ldentification and Risk Analysis CI.HIRA) or Stakeholder Preparedness
Review (SPR) or sustains existirg capabilities as applicable. The capability gap reduction or capability sustainnrent mtst be
addressed in the Project Description of the BSIR for each project
Artlcb V - Limlted English Proflclency (Glvll Rlghts Ac{ of 198f, Tifle Vt)
Recipients mmt complywith Title Vl of the CivilRights Actof 1964, (42 U.S.C. section 2000d etseg.) pohibition against
discrimination on the basis of national origin, which requires that recipients of federal financial assi$arpe take reasonable
steps to provide meaningful access to persons with limited English proficiency (LEP) to their programs and services. For
additional assistance and information regarding language access obligations, please refer to the DHS Recipient Guidanoe:
https/Altn,tru.dhs.gov/guidance- publishecl-help-departrnent- supported-organizations-provide-meanirgful-access-people-
limited and additional resources on http:/Alww.lep.gw.
Article Vl - Unlversal ldentlflerand System of Amrd lrJhnagement
Recipients are required to comply with the requirements set forth in the govemment-wide financial assi$ance award term
regarding the System for Award Management and Universal ldentifier Requiremenb located at 2 C.F.R. Pat2S,Appendix A,
the fulltext of which is incorporated here by reference.
Artlcle Vll - Amerlcans with Disablltfies Act of t990
Recipents must comply with the requirements of Titles l, ll, and lll of the Anericans with DisabititiesAot Pub. L. No. 101-336
(1990) (mdified as amended al42 U.S.C. sections 12101- 17213'), which prohibits recipients from discriminating on the basis
of disability in the operation of public entities, public and private transportation systerns, places of public accommodation, and
certain testing entities.
Artlcle Vlll - SAFECOM
Recipients receiving federal financial assistance awards made under prograns that provide emergency communication
equipment and its related activities must comply with the SAFECOM Guidance for Emergency Communication Grants,
including provisions on technical standards that ensure and enhance interoperable communications.
Article lX - Rehabllftation Act of 1973
Recipients mwt comply with the requirements of Section 504 ol he Rehabititation Act d 1973, Pub. L 93-11 2 (1973),
(mdified as anended at 29 U.S.C. section 794,) which provides that no othenrvise qualilied handicapped individ'uals in
DHS.FEMA-HSGP.SHSP-FY2 1 Page27 of 42 Kittitas County, E22-1 31
tlrc United States will, solely by reason of the handicap, be excluded from participation in, be denied the benefits of, or be
subjected to discrimination under any program or activity receiving federal financial assistance.
Article X - National Environmental PolicyAct
Recipients must comply with the requirements of the NaflonalEnvironmenbl Policy Act of 1969 (NEqA), pub. L. 91-190
(1970) (codified as amended at 42 U.S.C. section 4321 et sq.) and the Councilon Environmentat Quality (CEe) Regutations
for lmplementing the Procedural Provisions of NEPA, which require recipients to use all practicable means within their
authority, and consistent with other essential considerations of national policy, to create and maintain conditions under which
people and nature can exist in productive harmony and fulfill the social, economic, and other needs of present and future
generations of Americans.
Artlcla Xl - Acknowledgement of Federal Fundlng from DHS
Recipients must acknowledge their use of federal funding when issuing staternents, press releases, requests for proposal, bid
invitations, and other documents describing projects or programs funded in whole or in part with federal funds.
Article Xll - USA PATRIOT Act of 2(Dl
Recipients must comply with requirements of Section 817 of the lJniting and Strerrytlwting America by Providing Appropriate
Tools Rquird to lntercept arr/d Qbstnnt Tenqism Act of 2001 (USA PATRIOT Act), Pub. L. No. 107:s6, wnicn amdnO's tA
U.S.C. sections 175-175c.
Artlcle Xlll - Age Dlscrlmlnation Act of 1975
Recipients must comply with the requirements of the Age Discrimination Act of 1975, Pub. L. No. 94-135 (1975) (codified as
amended at Title 42, U.S. Code, section 6101 ef seg.), which prohibits discrimination on the basis of age in any program or
activity receiving federal financial assistance.
Article XIV - Givil Rights Act of 198{ - Title Vl
Recipients must comply with the requirements of Title Vl of the civil Rights Act of 1964 (codified as amended at 42 u.s.c.
section 2000d ef seg.), which Provides that no person in the United States will, on the grounds of race, color, or national origin,
be excluded from participation in, be denied the benefits of, or be subjected to discrimination under any program or ac.tivity
receiving federal financial assistance. DHS implementing regulations for the Act are found at 6 C.F.R. part21 and q4 C. F. n.
Parl7.
Arficle XV - Applicabllity of DHS Standard Terms and Gonditions to Trtbes
The DHS Standard Terms and Conditions are a restatement of general requirements imposed upon recipients and flow dovrrn
to subrecipients as a matter of law, regulation, or executive order. lf the requirement does not appy to lndian tribes or there
is a federal law or regulation exempting its applioation to lndian kibes, then the acceflance by Tribes of, or acquiescenoe
to, DHS Standard Terms and Conditions does not change or alter its inapplioability to an lndian tribe. The exeoution of grant
docurnents is not intended to change, alter, amend, or impose additional liability or responsibility upon the Tribe where it does
not already exist.
Article XVI- Notic-e of Funding Opportunity Requirements
All the insfuctions, guidance, limitations, and other conditions set forth in the Notice of Fundirrg Opportunity (NOFO) for this
program are incorporated here S reference in the award terms and conditions. All recipients mr.rst comply wiih any such
requirements set forth in the program NOFO.
Article XVll - Trafficklng Victims Protection Act of 2000 (TVPA)
Recipierils must comply with the requirements of the government-wide financial assistarrce award term which implements
Section 106(9) of the Trafficking Victins Protection Act of 2000 IruPA), codified as amended at 22 U.S.C. section 7104.'the
award term is located at 2 C.F.R. section 175.15, the full text of which is inoorporated here by reference.
Artlcle XVlll - Acceptance of Post Award Changes
ln the etrent FEMA determines that changes are necessary to the award document after an award has been rnade, including
changes to period of performance or terms and conditiors, reoipients will be notified of tle changes in writing. Once
notification has been made, any subsequent request for funds will indicate recipient accegance bt the ohanges to the
DHS.FEMA-HSGP-SHSP-FY2 1 Page 28 ot 42 Kittitas County, E22-131
award. Please call the FEMA/GMD Call Center at (866) 927-5646 or via e-mail to ASK-GMD@fema.dhs.gov if you have any
questions.
Article XIX - Non€upplanting Requirement
Recipients receiving federal financial assistance awards made under programs that prohibit supplanting by law must ensure
that federal funds do not replace (supplant) funds that have been budgeted for the same purpose through non-federal
sources.
Article XX - Drug-Free Workplace Regulations
Recipients must comply with drug-free workplace requirements in Subpart B (or Subpart C, if the recipient is an individual) of 2
C.F.R. Part 3001, which adopts the Government-wide implementation (2 C.F.R. Part 182) of Sec. 5152-5158 of the Dn4g-Free
Workplace Act of 1988 (41 U.S.C. sections 8101-8106).
Article XXI - Federal Leadership on Reducing Text ll/lessaging while Driving
Recipients are encouraged to adopt and enforce policies that ban text messaging while driving as described in E.O. 13S13,
including conducting initiatives described in Section 3(a) of the Order when on official government business or when
performing any work for or on behalf of the federal government.
Article XXll - Environmental Plannlng and Historic Preservdion (EHp) Review
DHS/FEMA turded activities that may require an EHP review are subject to the FEMA Environmental Planning and Historic
Preservation (EHP) review process. This review does not address all federal, state, and local requirements. Acoeptance of
federal funding requires recipient to comply with all federal, state, and local laws.
DHS/FEMA is required to consider the potential impacb to natural and cultural resources of all projects funded by DHS/
FEMA grant funds, through its EHP Review process, as mandated by the National Environmental Policy Act; National
Historic Preservation Act of 1966, as amended, National Flood lnsurance Program regulations; and, any other applicable
laws and Executive Or&rs. To access the FEMA EHP screening form and inslructions, go to the DHS/FEMA website at:
https://www.fema.oov/media-librarylassetVdocumentslgOl g5. ln order to initiate EHP review of your projec{(s), you must
complete all relevant sections of this form and submit it to the Grant Programs Directorate (GPD) along with all other pertinent
proieot information. The EHP review prooess must be completed before furds are released to carry or.rt the proposed project;
otherwise, DHS/FEMA may not be able to fund the project due to noncompliance with EHP laws, executive order, regulations,
and policies.
lf ground disturbing activities occur during construction, applicant will monitor ground disturbance, and if arry potential
archeological tesources are discovered, applicant will immediately cease work in that area and notifo the pass-through entity,
if applicable, and DHS/FEMA.
Article XXlll. DHS Speclfic Acknowledgernents and Assurances
All recipients, subrecipients, successors, transferees, and assignees must ackrowledge and agree to comply with applicable
provisions governing DHS access to records, accounts, documents, information, facilities, and staff.
1. Recipients must cooperate with any compliance reviews or compliance investigatiors condrcted by DHS.2. Recipients must give DHS access to, and the right to examine and copy, records, accounts, and other documents and
sources of infonnation related to the federal financial assistance award and permit access to facilities, personnel, and
other individuals ard information as may be necessary, as required by DHS regulations and other applicable laws or
program guidance.
3. Recipients must submit timely, complete, and accurate reports to the appropriate DHS ofiicials and maintain appropriate
backup documentation to support the reports.
4. Recipients must comply with all other special reporting, data colleotion, and evaluation requirements, as pescribed by
law or detailed in program guidance.
5. Recipients of federal finarrcial assistance from DHS must complete the DHS Civil Rights Evalntivt Tbot within thirly (30)
days of receipt of the Notice of Award or, for State Administrative Agencies, thirly F6) days from receipt ot tne OHS iivif
Rights Evaluation Tool from DHS or its awarding component agenoy. After the initial subrnission for the first award under
which this term applies, recipients are required to provide this information once every two (2) years if they have an active
award, not every time an award is made. Recipients.should submit the completed tool, including supporting materials,
to CVilRightsEwluation@l'q.dhs.gov. This tool clarifies the civil riglrts obligations and related reporting requirements
DHS-FEMA.HSGP-SHSP-FY2 1 Page 29 ot 42 Kittitas County, E22-131
contained in the DHS Standard Terms and Conditions. Subrecipients are not required to complete and submit this tool to
DHS. The evaluation tool can be found at https:/Arvww.dhs.gov/publication/dhs-civil-rights-evaluation-tool.
The DHS Office for Civil Rights and Civil Liberties will consider, in its discretion, granting an extension if the recipient
identifies steps and a timeline for mmpleting the tool. Recipients should request extensions by emailing the request to
CivilRightsEvaluation@hq.dhs.gov prior to expiration of the 3Gday deadline.
Article XXIV - Best Practiccs for Collection and Use of Parsonally ldentifiable lnformation
Recipients who collect personally identifiable information (Pll) are required to have a publicly available privacy policy that
describes standards on the usage and maintenance of the Pll they collect. DHS defines Pll as any information ilnt permits the
identity of an individual to be directly or indirectly inferred, irrcluding any information that is linked or linkable to that individual.
Recipients may also find the DHS Privacy lmpact Assessments: Privacy Guidance at http://www.dhs.govfilibrary/assets/
privacy/privacy3ia-guidancejune2Ol 0. pdf and Privacy Template at https://www.dhs.gov/sites/defaulUfiles/publicationv
privacy_pia_tem plate 201 7. pdf a s usef ul resou rces respectively.
Article XXV. Civil Rights Act of {968
Recipients must comply with Title Vlll of the CivilRighb Act d 1968, Pub. L. 90-284, as arnended through pub. L. 113-4,
which prohibits recipients from disoriminating in the sale, rental, financing, and advertising of dr,rrellings, or in the provision of
services in connection therewith, on the basis of race, color, national origin, religion, disability, familial status, and sex (see
42 U.S.C. section 3601 ef seg.), as implemented { the U.S. Department of Housing and Urban Development at 24 C.F.R.
Part 100. The prohibition on disability discrimination includes the requirement that new multifamily housing with four or more
dwelling units-i.e., the public and common use areas and individual apartment units (all units in buildings with elevators and
ground-floor units in buiHings without elevators)-be designed and constructed with certain accessible features. (See 24 C.F.R.
Part 100, Subpart D.)
ArUcle XXVI . Debarment and Suspenslon
Recipients are subject to the non-procurement debarment and suspension regulations implementing Executive Orders (E.O.)
12549 and 12689, which are at 2 C.F.R. Part 180 as adopted by DHS at 2 C.F.R. Part 3S0. These regulations restrict
federal financial assistance awards, subawards, and contracts with certain parties that are debarred, suspended, or othenvise
excluded from or ineligible for participation in federal assistance programs or activities.
Article XXVII - Actlvlties Conducted Abroad
Recipients must ensure that project activities carried on outside the United States are coordinated as necessary with
appropriate government authorities and that appropriate licerses, permits, or approvals are obtained.
Article XXVlll - Energy Policy and Gonservation Act
Recipients must comply with the requirements of the Enegy Policy aN Conservation Act, Pub. L. 94 163 (197b) (codified as
amended at 42 U.S.C. section 6201 ef seg.), which contain policies relating to erergy efficiencythat are defined in the state
energy conservation plan issued in compliance with this Act.
Article XXIX - Procurernent of Recovered lVlatedals
States, political subdivisions of states, and their contractors must comply with Section 6002 of the Solid Waste Disposal Ac!
Pub. L. 89-272 (1965), (codifled as amended by the Resource Conseruation aN Raorcry Act,42 U.S.C. section 6962.) The
requirements of Section 6002 irplude procuring only items designated in guidelines of the Environmental Protection
Agency (EPA) at 40 C.F.R, Paft247 that contain the highest percentage of recovered materials practicable, mnsistent with
maintaining a satisfactory level of competition.
Artlcle XXX - Homeland Securlty Grant Program Performance Goal
ln addition to tle Biannual Shategy lmplementation Report (BSIR) submission requirements outlined in the Preparedress
Ggnts Manual, recipients mtst demonstrate how the grant-funded project addressed the core capability gap associated with
this project ard identified in the Threat and Hazard ldentification and Risk Analysis OHTRA) or Stakel'pider Preparedness
Review (SPR) or sustains existing capabilities as applicable. Tle capability gap reduction must be addressed in the projed
Desoription of the BSIR for each project.
Article XXXI -Terrorlst Financlng
DHS.FEMA-HSGP-SHSP-FY2 1 Page 30 of42 Kittitas County , E22-131
Recipients must comply with E.O. 132.4 and U.S. laws that prohibit transactions with, and the provisions of resources and
support to, individuals and organizations associated with terrorism. Recipients are legally responsible to ensure compliance
with the Order and laws.
Article XXXII - Prior Approval for ltfrodification of Approved Budget
Before making arry change to the FEMA approved budget for this award, you must request prior written approval from FEMA
1v!ep required by 2 C.F.R. section 200.308. FEMA is also utilizing its discretion to impose an additional reshiction under
2 C.F.R. section 200.308(f) regardirg the transfer of funds among direct coet categorieg prograrrs, functions, or activities.
Therefore, for awards with an approved budget where the federal share is greater than the simplified aoquisitlon threshold
(ourrently $250,0m), you may not transfer funds among direct cos't categories, programs, functions, or aotivities without prior
wriften appoval from FEMA where the cumulative amount of such transfers exceeds or is expected to exceed ten perceirt
(10%) of the total budget FEMA last approved. You must report any deviations from your FEMA appnoved budget in the first
Federal Financial Report (SF-425) you submit following ary budget deviation, regardless of whether the budgei deviation
requires prior written approval.
Artlcle XXXlll - Hotel and lllbtel Fire Safety Act of 19$t
ln accordarpe with Sedion 6 of the Hotd and Motel Fire Safdy kt of 1990,15 U.S.C. section 2225a, recipients must ensure
that all conference, meeting, convention, or training spaoe funded in whole or in part with federal funds complies with the fireprevention and confol guidelines of the Federal Fire Prevention aN Contrd Act of 1974, (codified as amended at 1S U.S.C.
section 2225.)
Article XXXIV - Duplication of Benefits
Any cost allooable to a particular federal financial assistance award provided for in 2 C.F.R. Part Z)0, Subpart E may not
be charged to other federal financial assistanoe awards to overcome fund deficierpies; to avoid restrictioni imposed qr
federal statutes, regulations, or federal finarrcial assistance award terms and conditions; or for other reasons. Howevei, these
prohibitions would not preclllde recipients from shifting costs that are allowable urder two or more awards in accordance with
existirg federal statutes, regulations, or the federal financial assistance award terms and conditions.
Article XXXV - FlyAmerica Ac{ of 1974
Recipients must comply with Preference for U.S. Flag Air Carriers (air carriers holding certificates under 49 U.S.C.
section 41102) for intemational air transportation of people and property to the extent that such service is available, in
accordance with the lnternational Air Transportation Fair Cantpetitive Ptaotices Act of 1974,49 U.S.C. section 401i8, and
the interpretative guidelines issued b7 the Comptroller General of the United States in the March 31, 1 981 , anendment to
Comptroller General Decision B-1 38942.
Article XXnfl - Reporting of ilhters Relded to Recipient lntegrlty and Performance
lf the total value of any c!I9nt!y active grants, cooperative agreements, and procurement contracts from all federal awarding
agerrcies exceeds $10,000,000 for any period of time during the period of performance of this federal award, then the
recipients must oomply with the requirements set forth in ihe government-wide Award Term and Condition for Recipient
lntegrity and Performance Matters located at 2 C.F.R. Part 200, Appendix Xll, the full text of which is inoorporated here by
reference in the award terms ard conditions.
Artlcle XXXt/ll - Lobbying Prohiblttons
Recipients must comply with 31 U.S.C. section 1352, which provides that none of the funds provided under a federal financial
assistanoe award rnay be experded by the recipient to pay any person to influence, or attempt to influence an officer or
employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of
Congress in connection with arry federal action related to a federal award or contrac[ including inyextension, continuation,
renewal, amendment, or modifl cation.
Article XXXVlll - False Glaims Actand Program Fraud Civil Remedies
Recipients musl comply with the requirernents of the False Ctaims Act,31U.S.C. sections 3729- 3733, which prohibit the
submission of false or fraudulent claims for payment to the federal government (See 31 U.S.C. sectiors 39fi:3912, wh6h
details the administrative remedies for false clains and statements made.)
Arffsle XXXIX. Federal Debt Status
DHS-FEMA-HSGP-SHSP.FY2 1 Page 31 ot 42 Kittitras County, E22-1 31
All recipients are required to be non-delinquent in their repayment of any federal debt. Examples of relevant debt include
delinquent payroll and other taxes, audit disallowances, and benefit overpayments. (See oMB Circular A-129.)
Article XL - Nondiscrlminatlon in l|lhters Pertalning to Faith-Based Organizations
It is DHS policy to ensure the equal treatment of faith-based organizations in social service programs administered or
supported by DHS or its component agencies, enabling those organizations to participate in providing important social
services to beneficiaries. Recipents mrlst comply with the equal treatment policies and requirementJcontained in 6 C. F.R.
Part 19 and otlpr applicable statues, regulations, and guidance governing the participations of faith-based organizations in
individual DHS programs.
Article XLI - Dlsposition of Equipment Acquired Under the Federal Aryard
When original or replacement equipment acquired under this award by the recipient or its subrecipients is no longer needed
for the original project or program or for other activities cunently or previously supported by a federal awardirg alency, you
must request instructions from FEMA to make proper disposition of the equipment pursuant to 2 C.F.R. section ZbO.gi S.
Article XLll - Education Amendncnts of {972 (Equal Opportunity in Erlucation Act). Tifle lX
Recipients must comply with the requirements of Tifle lX of the Edrcation Amstdments of 1972, pub. L. g2-g1g (1972)
(mdified as amended at 20 U.S.C. section 1681 et seq,), which provide that no percon in the United States will, on thebasis
of sex, be excluded from participation in, be denied the benefits of, or be subjected to discrimination under any eduoational
program or activity receiving federalfinancial assistance. DHS implementing regulations are codified at C.F.R. paft,ll and 44
C.F.R. Part 19.
Artlcle Xllll - Copyright
Recipients must affix the applioable copyright notices of 17 U.S.C. seotions 4O1 or 402 and an ackrnwledgement of U.S.
Government sponsorship (irnluding the award number) to any work first produced under federal financial assistance awards.
Article XLIV - Reporting Subawards and Executive Gompensafion
Recipients are reguired to comply with the requirements set forth in the government-wide award term on Reporting Subawards
and Executive Compensation located at 2 C.F.R. Part 170, Appendix A, the full text of which is incorporated'here Uy reference
in the award terms and conditions.
Artlcle XLV - Use of DHS Seal, Logo and Flags
Recipients must obhin permission from their DHs FAO prior to using the DHS seal(s), logos, crests or reproductions of flags
or likenesses of DHS agency officials, including use of the United States Coast Guard seil, logo, crests oi reproductions oi
flags or likenesses ol Goast Guard officials.
Article XLVI -VUhlstleblowar Protection Act
Rggtnie$s musl comply with the statutory requirements for whistleblower protections (if apflicaue) at 10 U.S.C section 2409.
41 u.s.c, section 4712, and 10 u.s.c. section 2324, 41U.s.c. sections 4304 and 4)10.
Article XLVII -Assulances, Administrative Requirements, Gost Principtes, Repreentations and Certificagons
DHS finanoial assistance recipients must complete either the Office of Managemerrt and Budget (OMB) StandardForm 4248
Assurances - Non-Construction Programs, or OMB Stardard Form 424D Assurarrces - Construction programs, as applicable.
Certain assurances in these dooumenb may not be applicable to your program, and the DHS finanoial aisistance o*ibe IOHSFAO) may require applicants to certify additional assurances. Applicants are required to lill or.rt the assurarrces applicable to
their program as instructed by the awarding agertry. Please contact the DHS FAO if you lnve any questions.
DHS financial assistance recipients are required to follow the applioable provisions of the Uniform Administrative
Requirements, Cost Principles, and Audit Requirements for Federal Awards located at Tifle 2, Code of Federal Regulations
(C.F.R.) Part 200, and adopted by DHS at 2 C.F.R. part 3002.
By accepting this agreement, the recipient and its executives, as defined in 2 C.F.R. section 120.31S, certifi that the
recipienfs policies are in accordarpe with OMBs guidance located at 2 C.F.R. Part 200, all applioable fedeial laws, and
relevant F:ecutive gu ida nce.
DHS.FEMA-HSGP-SHSP.FY2 1 Page 32 ol 42 Kittitas County, E22-131
Articb XLVlll - Patents and lntellectual Property Rights
Recipients are subject lothe Bayh-Dole Act,35 U.S.C. section 200 ef seg, unless otheruise provided by law. Recipients are
subject to the specific requirenents governing the developrnent, reporting, and disposition of rights to irlentions and patents
resulting from federal financial assistiance awards located at 37 C.F.R. Part 401 and the standard patent rights clause located
at 37 C,F.R. section q|.14.
Personnel
Fringe Benefits
Travel
Equipment
Supplies
Contractual
Construction
lndirect Charps
Other
BUDGET COST CATEGORIES
$565,994.00
$210,405.00
$17,768.00
$0,00
$24,080,00
$13,353,696.00
$0.00
$112,995.00
$0.00
DHS-FEMA-HSGP-SHSP-FY2 1 Page 33 of42 Kittitas County , E22-131
6. RECIPIENT NAME A}]D 7. ISSIIING FEMA OFFICE AI{D 8. PAYMENT OFFICE AND ADDRESS
FEI{A Finance Center
I 430 Market Street
rWinchester, VA226O3
14. PERFORMANCEPERiOD
la, AGREEMENTNO.
E\dw-2021 -ss40083-s01
ADDRESS
Washinglon Military
Departncnt
Building 20
Camp Murray, WA 98430 -
5t22
S. NANIEOf RECiPIE\n
PROJECT OFFICER
Gail Gam
11. EFFECTTVEDATE OF
THISACNON
0910v2021
NAME
ACROIffi\lf
2. AIVIENDMENTNO-***
ADDRESS
FEMA-GPD
400 C Street, SW, 3rd floor
Washingtoa DC 20472"3 6 45
POC:866-927-5646
3. 4.TYPEOFACTION
RECIPIENT 'EWRNP
NO.
916001095G ;
5. CONTROLNO.
iWX04670N202IT ,
wx0467tN202lT,
,1VX04674N20217
PHONENO.
2535127472
, IO. NAME OFFEMAPROJECT COORDINATOR
Cenhal Scheduling and Information Desk
, Phone: 800-368-6498
Email: Askcsid@dls. gov
I 3. ASSISTANCE ARRAI{GEMENT
Cost Reimbursement
| 12.
METHOD
ioF
PAYMENT
]PARS
From:
o9to1t2021
Budget Period
o9to1t2021
To:
08,81t2024
o8n1t2a24
I cr.uraurertvpNow-
FEDERAL COMMTMENT
I 5. DESCRIPTION OF ACTION
a. Qndicate funding data for awards or financial changes)
PROGRAI\4'CFDANO. ;RCCOUI,TTNVGDATA
(ACCS CODE)
)ooo(-)oo(-)ooooo(-
2021-FA.GC0! -P4tG 4101-D
97.067 I ZOZr.Fe-Cgor-p4lG 4l0l-D
97.067 2021 -FA-cCr02-P410- 4l 0l-D
t0o0i s6,428,138.00. $6,42&133.00
$62s0,000.00
i1,606,8@.00
t6,250 000.00
i0.00 314rE4938.00 $r{,28t93E.00
Scc Totals 1
Scc
30.00
Wed Sep 22 16:48:36 GMT
2021
narn
Thu Sep02 14:12:56 GMT
2021
PRIOR
TOTAL
AWARD
AMOUNT
;AWARDED
THIS
:ACTION
+ oRo
: CURRENT
: TOTAL
. AWARDffi
Homcland
Scsl'ity Grsnt
PIogr,al
Homcland
Scarity Crant
Progroln
Homcland
Seiurity Grrnt
Progran
97.067
Totsls
;
fotalsi
Sse
i1,606$0.00
$0.00
$0.00
b.To describe changes other 0ran fuding data or frrancial changes, sttach schedule and checkhere.
N/A
16 A. FORNON-DISASTERPR.OGRAMII: RECIPIE}.TT IS REQIJIRED TO SIGNANDPETTNN THREE (3) COPIES oF THIS
DOCUMENT TO FEIvIA (See Block 7 for a&ress)
Homeland Security GrantProgram recipients are notrequired to sign andretum copies of this document. However, recipients should
printandkeep a copy of this document for their records.
l6b. FOR DISASTERPROGRAIvIS: RECIPIENT IS NOT REeIIRED TO SIGN
This assistance is su{ect to terms end conditions attached to this anrard notice or by incorporated refercnce in program legislation cited
above.
lDATE17. RECIPIENT SIGNATORY OFFICIAL (Name and Title)
Gail Ctam,
18. FEMA SIGNATORY OFFICIAL Qr{ame and Tirld
DHS-FEMA.HSGP.SHSP-FY2 1 Page$ of 42 Kittitas County, 822-1 3'l
Vhv to.
SHENAUZ SUBRINA 1VON6, Assistancc O[Ecer
DHS-FEMA.HSGP-SHSP-FY2 1 Page 35 of42 Kittitas County, E22-1 31
Attachment D-1
2 1SHSP I nvestment J ustification
Washington is comprised of 39 counties with geography including forests, mountains, islands, rainforests, rivers, lakes, and plains.
The U.S' Bureau of Economic Analysis ranked Washington 10 of 50 states for gross domestic product in 2a21;several world-class
organizations headquarter their operations within the state. Washington has marine, aviation, rail, and road transportation
infrastructure to support its position as a bustling trade center. Approximately half of Washington's 7.5 million population lives in
the Seattle metropolitan area located along the Puget Sound. This area is the center of transportation, business, and industry and
is the fastest growing region in the state. Over three-fourths of the state's population lives in densely settled urbanized areas.
Understanding Washington's population is critical in order to mitigate vulnerabilities, respond to incidents, and effectively
con centrate recovery efforts.
Furthermore, Washington is subjectto 10 natural and 7 human-caused hazards. TheTHlRAfocuses on eight of those risks:
earthquake, tsunami, flood, biological (pandemic-human), wildland fire, hazmat release-radiological, cyber-attack, and terrorism
(explosive devices). The 2021 Washington State Risk Profile scored the state's relative risk as 8.3, ranking it as the 8th highest at-
risk state, an increase from the rank of 1lth in 2020. Washington State has consistently had a high relative risk score and must be
prepared to prevent, respond to, mitigate, and recover from acts of terrorism.
The FY21 projects were selected to build upon or sustain a range of Core Capabilities identified in the 2O2O SpR as well as to
support the five National Priority Areas. The investments support the Planning, Organization, Equipment, Training, and Exercise
solution areas with a focus in the following Core Capabilities: Planning, Operational Communications, lnterdiction and Disruption,
Public lnformation and Warning Cybersecurity, Mass Search and Rescue Operations, Operational Coordination, On-Scene
Security, Protection, and Law Enforcement, Screening, Search, and Detection, Mass Care Services, Access Control and ldentity
Verification, lntelligence and lnformation Sharing, Threats and Hazards ldentification, and physical and protective Measures.
Regional Risks - Reasons forthe Work
Te rrorist td rg ets i ncl ude :
Energy Producing Dams
Large Crowds During Events
Access Control to Critical lnfrastructure
lnterstate Transportation Corridors
Agro-Terrorism
DHS.FEMA-HSGP.SHSP-FY2 1 Page 36 ot 42 Kittitas County, E22-1 3 1
Attachment D-2
21SHSP Sustainment Work Plan
Kittitas County Sheriffs Office
lnvestment #1: WA SHSP Sustainment
AMOUNT s32,97L
The State is divided into 9 Regions which differ in geography (marine to desert), major industry (large business to agricultural),
and population (dense urban settings to rural). Each region develops projects to address their specific risks and hazards which
sustain previously built capabilities or close identified gaps. Most initiatives can be tied back to building regional capability to
respond and recover and be in a state of readiness should a natural or human-caused catastrophic incident occur.
Gaps identified in:
-Planning: ESF plans are out of date, LEP plans are incomplete, more robust COOp
-Operational Comms: Aging equipment and infrastructure, changes in technology and the inability to keep pace, mountainous
terrain; amateur radio capability; differing responder radio technologies
-lnterdiction & Disruptlon: Lack of equipment
-Public Information & Warning: More people sign up for emergency notifications, translations for emergency messaging, lack
of personnel, in person training, and engagement with marginalized populations
-cybersecurity: Resilience strengthened, training, and formal capabilities assessments
-Mass SAR Operationsl Train responders to the Structural Collapse Tech Level, lack of equipment and PPE, maintain equipment
and training
-Operational Coord: Training on new plans, partner and build relationships, not all jurisdictions have necessary equipment,
map and coordinate plans, document procedures and update plans, increase frequency of contacts, inadequate supply of
radios for rural community response
-On'Scene security, Protection, & tE: Aging and/or expiring equipment and PPE and/or insufficient for surge capacity use,
specialized tactical team equipment
'Screening, Search, & Detection: Better equipment to improve response quality and times, very little or no formal capabilities
-Mass Care Servlces: Lack of sheltering supplies, plans minimal
-Access ControflD Verificatlon: Swipe card entry doors, standard credentials for EOC personnel, plans or procedures for
credentialing on a large-scale
'Supply Chain lntegrity & Security: More local suppliers for critical needed materials, PPE supply, exercise standing up CpODs
-lntelligence & lnformation Sharing: Limited resources and lack of staff, challenge to build and sustain this core capability
-Threats & Hazards ldentification: Lack of resources to conduct an assessment
PROJECI #1 SHSP Region 7 Homelond Security Project (tnvestment 7, Project 7)
Region 7 will address priorities based on regionally identified gaps. The region is challenged by persistent capability gaps which
include: Public lnformation and Warning due to lack of ability to communicate with communities before, during, and after an
incident and lntelligence and lnformation Sharing due to a lack of equipment for interoperability. The region will also focus on
sustaining and enhancing capabilities, which include: Public lnformation and Warning by maintaining the ability to
communicate with citizens and providing education, Operational Communications through equipment to coordinate with first
responders and partners as well as training and equipment for EOC operations, lnterdiction and Disruption through training
and equipping specialty teams, and lntelligence and lnformation Sharing through training and equipment for EOC operations,
and Screening, Search, and Detection through screening, surveillance, and detection during large public events.
To address capability gaps and sustain current capabilities the region will be investing in organization, equipmenl and training.
Activities will include:
- Public lnformation and Warning: Maintain the alert and warning systems to communicate critical, timely, and effectjve
information to the public and reduce the negative impacts of an incident.
- Operational Communications: Maintain a well-equipped EOC environment for an effective response to protect the citizens
during an emergency incident,
- lnterdiction and Disruption: Continue to provide updated training and equipment for special teams to effectively mitigate loss
of life to team member and citizens during an act of terrorism.
- lntelligence and lnformation Sharing: Provide training to enhance staffs current capabilities during an activation.
- Screening, Search, and Detection: Sustain and enhance current capabilities through training and/or equipment purchases and
screen for potential bad actors or terrorists entering critical infrastructure to aid in mitigating a potential act of terrorism.
The funding priorities will support the region in their effort to focus on addressing identified capability gaps related to
DHS-FEMA-HSGP-SHSP-FY21 page 37 ot 42 Kittitas County,E22_191
emergent terrorist-related risks which will enhance capabilities to bolster terrorism awareness and recognition by detecting,
identifying, interdicting, and recovering from a terrorist attack.
SUBPROJECT #1 Storage Unit Rental
P RI MARY CO RE CAPABI LITI E S
Mass Search & Rescue Operations
On-scene Security, Protection, & Law
Enforcement
Core Capability #1
Core Capability f2 (optional)
PLANNING
PLANNING ORGANIZATION
TRAINING
5o.oo
TRAINING
EXERCISE
EXERCISE
TOTAT
$6,480.00
TOTAT
sre,ooo.oo ,
SOLUTION AREA
ORGANIZATION EQUIPMENT
56,480.00 So.ooSo.oo So.oo
WHY ISTHEWORK NEEDED?
GAP identilied
2020 THIM/SPR: Need to maintain equipment,.. to ensure response readiness.
CAPABILITY (lndicate sustoined or enhancedl
Sustained- Ensuring the equipment remains protected.
ACflVITIES TO BE PERFORMED
Pay the rental fees associated with the storage unit.
ASSOC I AT ED D E LtV ERABLE S/O Un UTS
The weatherproof storage unit will safely house sensitive emergency/disaster response equipment, vehicles, and supplies.
DESIREDOWCOMES
Equipment will be in working condition and ready for use in a response to any emergency to include a terrorist incident.
SUBPROJECT,#2 Util@Vehlcle
PRI MARY COR E CAPABI LITIES
Operational Commun ications
Mass Search & Rescue Operations
Core Capability#1
Core Capability #2 (optional)
soruTtoN AREA
EQUIPMENT
S16,ooo.oo5o.oo r s0.00 ij
WHY IS THE WORK NEEDED?
GAP identified
2020 THIM/SPR Operational Communications Equipment gap: Radio communication gaps across the state in local jurisdictions
due to aging equipment and infrastructure, changes in technology and the inability to keep pace, and challenges due to
mountainous terrain.
CAPABILITY (lndicate sustained or enhanced)
Enha nced interoperable communications capabillties.
ACNVITIES TO BE PERFORMED
- Purchase and outfit a utility vehicle (UW).
- Eguip the Ury with a radio repeater. The mobile radio repeater will be placed in the bed of the UW and driven to higher
points in the mountainous terrain so the county can have interoperable communications.
ASSOCT AT ED D ELr V ERAB LES/O UTp UTS
lmmediatety able to deliver mobile radio relay equipment. The UW will also be immediately available for use to rapidly deploy
Persons in an emergency, use in search and rescue operations, and use forthe tactical team.
DHS-FEMA.HSGP-SHSP.FY2 1 Page 38 of42 Kittitas County, E22-1 31
DESIREDOUTCOMES
The UW paired with a mobile radio repeater will allow responders to have constant communications during an emergency
response, resulting in better outcomes for the whole community.
SUBPROJECI #3 SWATTroining dnd Eguipment
PRI MARY CORE CAPAE' LITI ES
On-scene Security, Protection, & Law
Enforcement
lnterdiction & Disruption
Core Capability #1
Core Capability #2 (optional)
PLANNING
so.oo
SOLUTION AREA
ORGANIZATION EqUIPMENT
so.oo s5,4oo.oo
TRAINING
s4,091.00
EXERCISE TOTAL
S10,491.00$o.oo ri
WHY ISTHEWORKNEEDED?
GAP identified
2020 THIRA/SPR On-Scene Security gaps: Lack of local funding to maintain and replace aging and/or expiring equipment and
Personal Protective Equipment (PPE) and budgets and staffing limit the ability to conduct and participate in training.
CAPABIUTY (lndicote sustoined or enhanced)
Sustain the regional SWAT by providing training and travel for team members. Enhance ballistic protection with heavy vests for
members of the regional SWAT.
ACNVMESTO BE PERFORMED
- Send SWAT members to tactical training.
- Purchase ballistic protection for new members of the team.
ASSO CI ATE D D EL'VE MB LES/O UTP UTS
Training in new tactics and techniques for SWAT team members and better ballistic protection for the regional SWAT members
will provide skills and protection for a safer response.
DESIREDOUTCOMES
The training and ballistic protectaon will greatly enhance the team's interdiction capabilities, resulting in better outcomes
during responses.
DHS-FEMA.HSGP-SHSP-FY2 1 Page 39 of42 Kittitas County, E22-1 31
Attachment D3
The Subrecipient has not been allocated National Prioity Area funding under this Agreemenf, so there is no
assocrafed Work Plan.
DHS.FEMA.HSGP-SHSP-FY2 1 Page 4O ol 42 Kittitas County, e22-1 3'l
21SHSP Budget
Kittitos County Sheriffs Office
AGREEMENTAMOUNT $32,97r.
LETPA .
Attachment E
AMOUNT
$rg,qgr.oo i
56% of the agreement totol
s0,00 i
O% of the ogreement t:oto!
So'oo
0% of the ogreement total
AMOUNT
s5,480.00
$re,ooo.oo
S1o,49r.oo
$o.oo
532,971.00
$o.oo
Su sto in ment Su h p rol ect(s)
SUBPROJECT #1
SUBPROJECT #2
SUBPROJECTf3
Storage Unlt Rental
Utility Vehlcle
SWAT Trainlng and Equipment
M&A
PERSONNEL
M&A,
SUBTOTAL
INDIRECT'iaitt
DHS-FEMA-HSGP.SHSP.FY2 1 Page 41 ol 42 Kittitas County, E22-1 31
Aftachment F
DATE
September L,2O2l
lanuary2O22
NLT February 28,2022
April3O,2O22
luly 3L,2022
October 3L! 2022
January 37,2023
April30,2023
July3L,2023
October 3L,2023
December 75,2023
2lSHSP TIMETINE
Kittitas County Sheriffs Office
TASK
Grant Agreement Start Date
Estimated date work scheduled for one or more subprojects/projects
Complete Nationwide Cybersecurity Review (NCSR) - /VCSfi system closes
Februory 28, 2022
Submit Reimbursement Request and Progress Report
Submit Reimbursement Request and Progress Report
Submit Reimbursement Request and Progress Report
Submit Re-!mbursement Reguest and Progress Report
Submit Reimbursement Request an{ Progres_s Report
Submit Reimbursement Request and Progress Report
Grant Agreement End Date
Submit Final Reimbursement Request and Closeout Report
HSGP Performsnce Period: September 7, 2027to August 37, 2024
DHS-FEMA-HSGP-SHSP-FY2 1 Page 42ot 42 Kittitas County, E22-1 3'l
SIGNATURE AUTHORIZATION FORM
WASHINGTON STATE MILITARY DEPARTMENT
Camp Murray, Washington 98430-5122
Please read instructions on reverse side before completing this'form.
NAME OF ORGANIZATION
Kittitas County
DATE SUBMITTED
PROJECT DESCRIPTION
21 SHSP Homeland Security Grant
CONTRACT NUMBER
E22-131
1. AUTHORIZINGAUTHORITY
SIGNATURE PRINT OR TYPE NAME TITLE/TERM OF OFFICE
9r/q 4rrgJ/,
Clay Myers Sheriff/2022
2. AUTHORIZED TO SIGN CONTRACTSiCONTRACT AMENDMENTS
SIGNATURE PRINT OR TYPE NAME TITLE
fA- ala.-.-,ru,
Glay Myers Sheriff
L
*/Jroy f le''>bu,$*| fr,nn',,,, lflqe
{/{/
3. AUTHORIZED TO SIGN REQUESTS FOR REIMBURSEMENT
SIGNATURE PRINT OR TYPE NAME TITLE
61.Darren Higashiyama Chief Deputy
g I
-//4(H--Sharrie McPherson FiscalAnalyst
IINAC-1WOL1\HOME\KARENB\....\WP\SIGNAUTH Revlsed 3i03
MME
County of Kittitas
Doing business as (DBA)
Klttitas County
ADDRESS
205 W. Sth Ave Sle. 105
Ellensburg, WA 98926
Appllcablo Procurgmont
or Sollcltadon #, ll any:
WA Uniform Bwiness
ldentifer (UBl)
192002673
I feOeratEmployerTax
I ldentifrcation #:
lor-ooors+e
ls submlfled
Washington Military Deparlment Contract Number. E22-131
Debarment, Suspension, lneligibility or Voluntary Exclusion Certification Fofm
lnstrucllons For Certification Regarding Debarment, Suspenslon, lneligibility and Voluntary Excluslon--Lower
Tier Covered Transaetions
1. By. signing and submifting this proposal, the prospective lower tier participant is providing the cerlification set out
below.2. The certification in this clause is a material representation of fact upon which reliance was placed when this
lransaction was entered into. lf it is later determined that the prospeclive lower tier participant knowingly rendered an
eroneous certification, in addition to other remedies available to the Federal Government the departmbnt or agency
with which lhis transaction originated may pursue available remedies, including suspension and/or debarment.3. The prospective lower tier participant shall provide immediate written notice iir tha department, institution or office lo
which this proposal is subml[ed if at any time the prospective lower tier participant leams that its certification was
eroneous when submifted or had become enoneous by reason of changed circumstances.4. The terms covered transaction, debaned, suspended, ineligible, loweilier covered transaction, participant, petson,
primary covered transaction, p_rincipal, proposal, and voluntirily excluded, as used in this clause, havethe meaning
set out in the Definitions and Coverage sections of rules implementing Executive Order 12S4g. you may contact thiperson to which lhis proposal is submitted for assistance in obtaining a copy of those regulations.5. The prospective lower tier participant agrees by submitting this propbsal that, should the proposed covered
lransaclion be entered into, it shall not knowingly enter into any loner tier covered transaclion wiih d person wlro isproposed for debarment under the applicable CFR, debaned, suspended, declared ineligible, or voluniarily excluded
frorn participation in this covered transaction, unless authorized by the department-or agency witn wfricn ftis
transaction odginated.6. The prospective lower tier participant further agrees by submitting this proposal that il will include this clause fiUed-Certification Regarding Debarment, Suspension, lneligibility-and Voiuntary Exclusion-Lorver Tier Covered
Transaction," wilhout modification, in all loryer tier coveredfransactions and in ali solicitalions for lower tier covered
transactions.
7. A participant in a covered transaction may rely upon a certilication of a prospective participant in a lower tier covered
transaction that it is not proposed for debarm.ent under applicable CFR, debarred, srispended, ineligible, or votuntarily
excluded from covered transac-tions, unless it knows that the certiftcation is erroneoui. R participint may decide thi
methodand frequency by which il determines lhe eligibility of its principats. Each participaht ma!, Out is hot required
to, check the List of Parties Excluded from Federal Procurement and Nonarocurement Programs.8. Nothing contained in the foregoing shall be construed to require establishment of a syslem of records in order to
render in good faith the certification required by this clause. The knordedge and inforiration of a participant is not
- lequired to exceed that which is normatly possessed by a prudent person in the ordinary course of bu'sinesi activig.9. Except for transaclions authorized under paragraph 5 of these instructions, if a participant in a covered transaction
knorlvingly enters into a lower tier covered transac,tion with a person who is propoieO foi debarment under applicable
CFR, suspended, debarrcd, ineligible, or voluntarily excluded from participation'in this transaction, in additior"i io other
remedies available to the Federal Govemment, the department or agency wi[r which lhis transaction originated maypursue available remedies, including suspension and/or debarment.
Gertlflcation Regarding Debarment, Suspension, lneligibility and Voluntary Exclusion-..Lower Tier
Covered Transactions
The prospectlve lower tler particlpant certffies,by submlssion of thls proposal or contract, that noither lt nor ltsprlncipals ls presenUy debaned, suspended,proposed for debarment, declared inellglble, or voluntarily excludedfrom particlpatlon ln
partlclpant ls unable
this transaction by any Federal department or agency.Where the prospectlve lower tiertosuch prospec8ve partlcipant shallattach an explanatlon to thls
Bidder or Contractor
READ CAREFULL Y BEFORE THE CERTIFICATION. Federal regulations rcqulru
wlthout modiflcatlon, in order to particlpab
contractorr and Hddere to slgn andrbldethetermsofthlscertlflcatlon,ln cerain transacllons d lrecUy or
I federal funds.
AQrece-Print Name and Title:
to any of the statements ln this certlflcatlon,
Date:tr/s/zozt
-