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HomeMy WebLinkAboutMethodist Church Rental AgreementELLENSBURG FIRST UNITED METHODIST CHURCH CONTRACT FOR BUILDING USE Kittitas County Public Health Department March 22, 2021 Ellensburg First United Methodist Church (EUMC) seeks to further its ministry to the community by welcoming individuals and groups into its facilities and programs. We are committed to community outreach by sharing our meeting facilities with community agencies, organizations, and programs that support the mission and vision of this congregation. Building use activities fall under the auspices of the Church Leadership Team and the des- ignated Building Use Coordinators. No commitment for building use will be finalized until these designees and/or the representative of the contracted entity agree to this building use agreement. If the terms of the building use agreement or this contract are not met during the contracted period, EUMC reserves the right to stop/dissolve the agreement and/or to issue financial charges that have been incurred for building mainte- nance and/or custodial services as a result of the breach in the agreement. The programs and people of EUMC are the top priority when building use requests are consid- ered/issued. EUMC contracts with community groups for extended, long-term use as well as short-term usage. Approval of the use of the grounds and facilities of EUMC does not constitute or imply en- dorsement of a group, their mission, or their positions. Groups approved to use facilities at EUMC must not advertise the event in such a way as to imply endorsement by the congre- gation. No activities or advocacy may take place within EUMC, its buildings, or grounds if the activities or advocacy conflict with the Discipline and the practices of this congregation and the United Methodist Church. Effective Dates of Agreement 1. Parties to Agreement: EUMC and the Kittitas County Public Health Department (KCPHD). 2. Areas of Building to be Used: Classroom 2 3. Days and Times of the Use: This will be dedicated space for the Kittitas County Health Department to use at their discretion Monday - Fridays. 4. Term of Use: For the following time period: beginning and ending dates April 2021 — September 30, 2021. This, agreement is contingent on KCPHD securing funding through an agreement with the University of Washington. This agreement will not be- come effective until KCPHD notifies EUMC in writing that the agreement with the Uni- versity of Washington has been secured. 5. Purpose of Use: Classroom for KCPHD/UW research project. 6. Rent: $300/month 7. Special conditions: KCPHD will be responsible for cleaning the classroom. Empty trash in large can provided outside. KCPHD program manager will have access to Classroom 2 and restrooms. 8. Termination: This agreement shall continue for the agreed term, or until either party terminates this agreement by giving at least thirty (30) days written notice. User shall vacate the Premises immediately upon termination of the agreement. 9. Notices and Contact Information: All notices pertaining to this agreement shall be made in writing to the parties at the following addresses and phone numbers: Church office (EUMC, 210 N. Ruby Street, Ellensburg, WA 98926, 509-962-9257). Building Use Managers: (509-899-5028, Nancy Goodloe) or (509-607-1342, Karen Lasik). 10. Conditions of Use: a. Rental Fees shall be submitted by the 1 st week of every month or the comple- tion of the contractual terms above. Please remit to payments to EUMC in care of Bill Beals, Treasurer. b. Church policy requires no smoking or firearms on the premises. c. Alcoholic beverages shall not be brought onto the premises unless the user group has been given permission well in advance of the event from the Building Use Managers. d. The premises shall be a violence -free zone. e. User shall not discriminate on the basis of gender, race, age, sexual orientation, national origin, mental or physical disabilities, marital status or economic condition. f. All children within the church building or grounds MUST be supervised by the User group and not allowed to be in any areas of the building or its premises with- out an adult supervisor. This practice is consistent with the "Safe Sanctuaries" for children and youth policy adopted by this congregation. The following guidelines of the Safe Sanctuary policy are particularly important: L The Safe Sanctuaries policy typically requires no fewer than two adults to be present at all times during a program or event involving children. The Kittitas County Public Health Department is authorized to have a single staff person with all required state background checks overseeing the children of clients without a second adult present. ii. At least one of the adults present should be competent/currently certified in First Aid and CPR. iii. The program staff must read the—Safe Sanctuary policy and agree to its terms as mandated reporters of child abuse. If a case of child abuse is observed by KCPHD Staff within their group, or by other groups on the church premises, while KCPHD Staff is present, the incident must be reported to the Church Secretary in addition to the reporting process used by the KCPHD. iv. Any questions regarding this Safe Sanctuary policy should be directed to the Building Use Coordinators (Failure to adequately supervise children will be a vio- lation of this rental agreement.) g. If usage day, times, area, or number of participants changes for this User, the responsible party for the User must report these changes to the Building Use Managers or the Office Secretary. h. Please place all recyclables in blue bins around the church. Place trash in the large receptacle provided in the courtyard, outside the classroom door. L No cooking is permitted in the Courtyard Classrooms. Food and beverage may only be consumed on the hard surfaces of the classrooms, no food or beverage (other than water) on carpeted areas. j. Classroom Users are expected to check the restrooms for general cleanliness and ensure that toilets are flushed and faucets and lights are turned off. Problems should be reported to the Church Secretary. k. Users are expected to turn off all lights in the classroom before exiting the facilities and to leave the area neat and tidy. I. Church functions and activities have priority over other renters. Rental applications are considered in the order received. m. In the case of ongoing use, such as weekly or monthly rental of facilities, the Church reserves the right to pre-empt use of the premises. In such cases, at least a one week advance notice will be given to the User group representative. n. All requests for additional usage of premises outside of times and locations listed in this contract must be made by the User at least one week in advance of the requested usage date. A fee may be charged for this extra usage. o. Decorations must not be taped to the walls in any areas of the building. 11. Other Conditions of Use: a. Outdoor restrooms must be locked after each use. b. User will not duplicate building keys. Any attempts to do so will be considered a breach of this Contract. If additional keys are needed, a request must be made to the Building Use Managers. c. Failure to comply with these Conditions may result in termination of this Contract. 12. Hold Harmless Agreement: Ellensburg United Methodist Church, indemnifies, holds harmless and defends the Kittitas Public Health Department and its agents and employees from all suits and actions, including reasonable attorneys' fees and all costs of litigation and judgment of every name and description against the Kittitas County Public Health Department as a result of loss, damage or injury to person or property by reason of our actions or omission by our organi- zation for the purpose of renting an educational facility. Kittitas County Public Health De- partment indemnifies, holds harmless and defends the Ellensburg United Methodist Church and its agents and employees from all suits and actions, including reasonable attorneys' fees and all costs of litigation and judgment of every name and description against the Church as a result of loss, damage or injury to person or property by reason of our actions or omission by our organization for the purpose of providing an educational program. 13. Emergency Issues and Church Response: Periodically, Ellensburg United Methodist Church will require access to the rented space to conduct routine maintenance. We will work to notify and deconflict this maintenance with the renter. Should the maintenance be urgent, we will work to notify the renter but will enter the space as needed to conduct the maintenance. In the event that a nonemergency maintenance issue is identified by the renter please e- mail secretary@ellensburgumc.org and provide a detailed description of the issue. If emergency maintenance is required please call Andrew Van Den Hoek at the following numbers immediately, cell - (520) 508-5223, office - (509) 963-3520. If he cannot be reached please call Jeff Wallace at (253) 208-2211, or Rev. Mark Wagner (865) 806-2461 in that order. 14. Breach of Agreement: In case of breach of agreements, the other party shall give notice to the party in breach, stating the nature of the violation. The breaching party shall have fourteen (14) days from date of receipt of the notice to remedy the breach. If the condition is not corrected within that period, the other party may terminate this agreement immediately, provided that notice of termination shall be sent to the party in violation. 15. Mandatory Mediation: a. If a dispute arising between the two parties of this contract occurs, both parties agree that before entering into litigation, they will first submit such dispute for resolution to the Dispute Resolution Center (509-925-5123) or its successor organization, and will make a good faith effort to reach agreement through that process. Either party may initiate the mediation process upon written notice to the other party. Each party shall bear its own costs for the service. In the event that the DRC no longer exists and has no suc- cessor organization, the initiating party shall submit a list of three mediation services/ individuals to the other party. The second party shall have ten working days to select one provider from the list. If the responding party fails to select one of the three within that time, the initiating party shall select from the three. b. This agreement for mandatory mediation does not apply to claims for personal injury or claims that arise out of the commission of a crime; nor shall it affect the amount of court-ordered restitution to be paid by one party to the other in a criminal case. 16. Signatures "Y _ ", &Y.s _ YI l�rpr u VZ' -n O"In A - T-tj(Tr_e_ G. 0 ✓"` Ellensburg EUMC Date: 3 / 20 Z 4/6/21