HomeMy WebLinkAboutInterlocal Agreement KC City of Ellensburg 2021-10-19INTERLOCAL COOPERATION AGREEMENT BETWEEN KITTITAS COUNTY AND
THE CITY OF ELLENSBURG FOR ECONOMIC DEVELOPMENT STRATEGIC
PLAN SERVICES
This INTERLOCAL AGREEMENT ("Agreement") is entered into on thi{lm, of
September, 202I ("Effective Date"), by and befween Kittitas County, a municipal corporation of
the State of Washington, (hereinafter the "County"), and the City of Ellensburg, a municipal
corporation of the State of Washington (hereinafter referred to as "City").
WHEREAS, the Interlocal Cooperation Act, chapter 39.34 RCW, allows public agencies
to make the most efficient use of their powers by enabling them to cooperate with each other on
the basis of mutual advantage to provide services and facilities that will best fit the needs of each
community;and
WHERLAS, the City of Ellensburg allocated up to Seventy-Five Thousand Dollars and
No Cents ($75,000.00), from the City's economic development fund, established with revenues
from sale of the Ellensburg Incubator Building, for specified expenditures to create an Economic
Development Strategic Plan for the City of Ellensburg and Kittitas County; and
WHEREAS, the County of Kittitas and the City of Ellensburg, are desirous of
collaborating to develop a coordinated and updated Economic Development Strategic Plan with
local and regional entities; and
WHEREAS, TIP Strategies prepared an Economic Development Strategic Plan (Release
1.0) for the Kittitas County Economic Development Group in July 2009; and
WHEREAS, the above-named municipal corporations desire to enter into an Interlocal
Agreement to facilitate the use of funds for consultant services to conduct Phase 1 and Phase 2
services to develop a comprehensive Economic Development Strategic Plan outlined in the
attached Scope of Work;
NOW THEREFORE,IT IS AGREED AS FOLLOWS:
1. PURPOSE: To provide for the shared funding of consultant services between
Kittitas County and City of Ellensburg for creation of a coordinated economic development
strategic plan with implementation actions.
2. RESPONSIBILITIES: As the County seat and largest municipality, the City of
Ellensburg shall conhibute an amount not to exceed Seventy-Five Thousand Dollars and No Cents
($75,000.00) as reimbursement for fifty percent (50%) of eligible expenditures outlined in the TIP
Strategies Scope of Work ("SOW"), attached hereto as Exhibit A. The City's responsible portion
shall exclude consultant expenses such as travel and lodging costs.
3. TERM OF AGREEMENT: The term of this Agreement shall be from the
Effective Date through December 31, 2023, unless extended by mutual written agreement as
provided in Section 9, below.
Interlocal Cooperation Agreement for the Economic Development Strategic Plan - Page 1 of 5
4. ADMINISTRATION: No new or separate legal or administrative entity is created
to administer the provisions of this Agreement. This Agreement shall be administered by the
Kittitas County Board of County Commissioners on behalf of the above-named parties.
5. PAYMENTS: The Kittitas County Auditor ("Auditor") shall serve as the fiscal
agent for purposes of this agreement, and shall administer payments under this agreement as
follows:
a. On or before the 10th day of each month, the Auditor shall identify any eligible
expenditures incurred by Kittitas County against the SOW in the prior month and submit
an invoice for up to 50%o of reimbursable costs under the Agreement to the City for their
proportional allocation ofthe expenditures, excluding consultant expenses such as havel
and lodging costs.
b. Copies of supporting documentation for all expenditures must be attached to each
invoice/certifi cation.
c. The proportional share for payment of eligible expenditures under this
Agreement by each pafty, shall be as follows:
Partv Proportional
Commitment
Kittitas County:
Ellensburg:
Total
s0%
s0%
100.00%
Total Maximum Commitment
Intent Funds
$75,000.00, plus approved expenses
$75,000.00, excluding expenses
$ 1 50,000.00, plus approved expenses
d. Unless another method of transmittal is required in this agreement or by the
administrative requirements, all invoices, certifications, and backup documentation shall
be transmitted between the parties by email to the fiscal contact for each entity.
e. The City of Ellensburg will remit payment to Kittitas County for invoice within
30 days of receipt.
f. Fiscal contacts are as follows:
Kittitas County Auditor's Office
City of Ellensburg
6. TREATMENT OF ASSETS Ai\D PROPERTY: No fixed assets or personal or
real property will be jointly or cooperatively acquired, held, used, or disposed of pursuant to this
Agreement.
Interlocal Cooperation Agreement for the Economic Development Strategic Plan - Page 2 of 5
7. INDEMNIFICATION: Each party agrees to be responsible and assume liability
for its own wrongful and/or negligent acts or omissions or those of their officials, officers, agents,
or employees to the fullest extent required by law. The parties do not assume responsibility to the
any other party for the consequences of any act or omission of any person, firm or corporation not
aparty to this Agreement, and further agrees to save, indemnify, defend, and hold the other party
harmless from any such liability.
8. ADDITION OF OTHER CITIES: The Parties may mutually agree to add other
cities within Kittitas County to this Agreement to be included in the SOW. The Parties shall
determine the appropriate payment required of additional cities. Such required payment may take
into account additional costs, if any, if the SOW is amended to include the additional cities. Added
cities shall execute a signature page incorporating all the terms of this Agreement.
9. TERMINATION: This Agreement may only be terminated by mutual written
agreement of all parties executed in the same manner as this Agreement. If this Agreement is so
terminated, the parties shall be liable only for performance rendered or costs incurred in
accordance with the terms of this Agreement prior to the effective date of termination.
10. CHANGES, MODIFICATIONS, AMENDMENTS, AND WAIVERS: This
Agreement may be changed, modified, amended, or waived only by written agreement executed
by the parties hereto. Waiver or breach of any term or condition of this Agreement shall not be
considered a waiver of any prior or subsequent breach.
11. SEVERABILITY: ln the event any term or condition of this Agreement or
application thereof to any person or circumstances is held invalid, such invalidity shall not affect
other terms, conditions or applications of this Agreement which can be given effect without the
invalid term, condition, or application. To this end, the terms and conditions of this Agreement
are declared severable.
12, ENTIRE AGREEMENT: This Agreement contains all the terms and conditions
agreed upon by the parties. All items incorporated herein by this reference are attached. No other
understandings, oral or otherwise, regarding the subject matter of this Agreement shall be deemed
to exist or to bind any of the parties hereto.
13. EXECUTION: Each party to this Agreement may bind itself with all other parties
to this Agreement by signing a duplicate original of this Agreement and submitting such signed
duplicate original for filing by the Kittitas County Auditor pursuant to Section thirteen (1a). It is
understood that such execution shall not require one original Agreement be signed by all parties
to this Agreement, but that there will be several duplicate originals signed by each party to this
Agreement. The purpose of this provision is to facilitate the signing of the Agreement and to avoid
undue delay in the execution of the Agreement. This Agreement, however, shall be executed on
behalf of each pafty by its authorized representative and pursuant to the appropriate motion,
resolution or ordinance of each party. Each party to this Agreement shall be bound to it as of the
date it is signed by that representative of the party.
Interlocal Cooperation Agreement for the Economic Development Strategic Plan - Page 3 of 5
14. FILING: Executed copies of this Agreement shall be filed as required by
RCW 39.34.040 or listed by subject on the party's website.
DATED atEllensburg, Washington, this day of September,202L.
BOARD OF KITTITAS COUNTY
COMMISSIONERS
BRETT WACHSMITH, Chair
LAURA O SIADAC Z, Y ice-Chair
CORY WRIGHT, Commissioner
ATTEST:
Julie Kjorsvik, Clerk of the Board
Interlocal Cooperation Agreement for the Economic Development Shategic Plan - Page 4 of 5
DATED thisff! of Septemb er,202r.
CITY OF ELLENSBURG
IBy:
Beth Leader, City Clerk
Approved as to form:
City Attorney
Interlocal Cooperation Agreement for the Economic Development Strategic Plan - Page 5 of 5
:.. STRATEOIES
July 30,2021
Cory Wright, Commissioner
Kittitas County District 1
Kittitas County Courthouse
205 W 5th Ave
Ellensburg, WA 98926
Bruce Tabb, Mayor
City of Ellensburg
501 N Anderson Street
Ellensburg, WA 98926
Heidi Behrends Cerniwey, City Manager
City of Ellensburg
501 N Anderson Street
Ellensburg, WA 98926
Dear Mr. Wright, Mr. Tabb, and Ms. Cerniwey:
TIP Strategies, lnc. is pleased to present this scope of work for developing a strategic plan to guide the future of
economic development in Kittitas County, the City of Ellensburg, and participating municipalities. To provide
maximum flexibility, we have divided the tasks into two phases, each of which is priced separately. However, the
phases are intended to complement each other, and pricing assumes completion of both phases. We feel strongly
that completion of full scope of work will result in the best product.
SCOPE OF WORK
The scope for this work includes the following
PHASE 1. OUTRHACH & AI.IGNMENIT
1 " 1 " Project launch I A virtual kickoff meeting will provide the opportunity to discuss objectives, define success
factors, identify stakeholders, and review the team's expectations for the engagement.
1.2. Planning context I The team will examine the policies, relationships, and organizational priorities that will
influence the planning process. The results will be expanded in subsequent tasks and help shape our
recommendations in Phase 2.
- PqiL-q.res-, Reviewing background documents allows us to build on existing knowledge and to better
understand current initiatives and programs that may be relevant to this work.
' Be,laticnships. A scan of the partner network will help define existing relationships in the county and the
region and identify potential partnerships.
' Pris.|itles. Discussions with the appropriate staff will ensure our team has a full picture of the County's
primary economic development activities and priorities.
512.343.9113 I TlPStrategies.com I 2905 San Gabriel St, Ste 309, Austin, TX 78705
'1.3. Economic context I Our analysts will prepare a targeted assessment of factors that define Kittitas County's
overall competitiveness and are of greatest concern to economic decision makers. 0ur analysis will be
tailored to meet project objectives and to take advantage of available data resources. The results will be
delivered in an electronic format, with significant findings integrated into the Phase 1 deliverable.
1.4. Leadership workslrop I The consulting team will facilitate a workshop with local leaders and
representatives of the community. We envision addressing the following objectives during this session:
'', Itend-s$ bestprac-l,Lces Provide an overview of relevant trends and disruptions, along with national
best practice examples for supporting recovery and fostering resilient economies.
, -Qsm:t}aLde-{tn]lLqL Ensure local leaders have an agreed-upon definition of economic development that
will drive the planning process.
' -Slr4Iegia_dueellqL Facilitate a discussion of the desired future of Kittitas County and the City of
Ellensburg, to include a preliminary vision for economic development and broad goals and objectives.
1.5. Stakeholder engagement I Along with the leadership workshop, TIP will identify and engage a targeted set
of partner organizations, stakeholder groups, and community leaders through roundtable discussions. ln
addition to providing meaningful information about relevant trends, barriers, and assets, engaging these
entities and individuals will help communicate economic development priorities and build support for the
outcome of the planning process. Where appropriate, confidential interviews can be conducted to solicit
feedback on issues that may not surface in a collective setting.
1.6. Network analysis I Building on the context gained in prior tasks, we will examine the economic development
network in greater detail. This analysis will expand on the scan of the partners completed in Task 1.2 and
will consider major programs, initiatives, and assets that influence economic prosperity in the region.
Consideration will also be given to staffing and resource levels for key partners, as well as how major
program objectives and goals align with the outcome of the leadership, staff, and stakeholder discussions.
The results can be used to facilitate greater collaboration and coordination, identify resources that could be
brought to bear on specific projects, and highlight potential gaps and redundancies.
1 .7 . Findings report I TIP will prepare a summary of findings from Phase 1 that can be used to raise awareness of
the role of economic development, illustrate Kittitas County's collective value proposition, and suggest
opportunities that will drive local and regional growth for Kittitas County and, specifically, the City of Ellensburg.
PHASE 2
2.1.
OPPORTUNITV & IMPLHMHT.{TATIOTI
Best practices I Drawing on our team's extensive network, we will research national best practices that may
be a fit for Kittitas County and the City of Ellensburg based on our work in Phase 1 . The results of this task
will help shape our recommendations and will be integrated into the final deliverable as appropriate.
2"2" Opportunity workshop I TIP will facilitate an opportunity workshop designed to engage regional leaders in
focused discussion of potential strategies. ln addition, we will use this workshop to review findings from
Phase 1, present relevant best practices, consider recommendations from the prior plan, and explore roles
and responsibilities. The outcome of this task will be a set of prioritized strategies and focus areas, along
with a collaborative framework for aligning available resources to accomplish them.
2"3. $trategic plan I Using findings from prior work and phases and the experience of the consulting team, TIP will
prepare a strategic plan. ln addition to outlining specific goals and strategies, the plan will highlight relevant
findings from the Phase 1 report. Together with the implementation matrix (see Task 2.4),the resulting
document will provide specific recommendations and tools needed to implement a long-term economic
strategy for Kittitas County, the City of Ellensburg, and participating municipalities.
TIP STRATF-GIES, INC PAGF 2
2.4. lmplementation e"natrix I TIP will prepare a matrix that accomplishes the following:
' ldentifies responsible parties and potential partnership opportunities, locally and regionally
' Establishes timelines and sets priorities
, lncludes budget estimates (where applicable) and identifies potential funding sources
, Defines meaningful and realistic performance metrics
2.5. Final presentatiorr & workshop I Once the strategy is finalized, we will present the recommendations to the
leadership. To build momentum for implementation, we willalso facilitate an lmplementation workshop
focused on near-term tasks in conjunction with the final presentation. We have found this step capitalizes
on the energy that is typically present at the rollout and helps to 'lump start" the process.
2.6. Virtual irerplementation workslrops lAt three (3) months and six (6) months after plan completion, TIP
will facilitate a virtual implementation workshop for county leadership focused on progress to date and
next steps.
2.7. Year 1 Scorecard i At the one-year anniversary of plan completion, TIP will provide feedback on progress
towards implementation of the plan. We anticipate this task would include the following:
' Working with community stakeholders to document the status of specific recommendations.
' Evaluating progress on the strategic plan, highlighting successes, and providing recommendations to
adjust and refine the plan as needed.
, Updating performance indicators.
, Preparing and presenting a Year 1 evaluation and scorecard along with next steps.
eCI$T
The proposed cost for conducting this work is 575,000 per phase, for a total fee of $150,000, plus expenses.
Expenses are subject to approval and include travel and lodging costs associated with conducting the scope of
work outlined above.
Our standard payment terms are 20 percent of the project cost upon contract signing, with the remainder payable
in monthly installments based on the estimated length of the engagement. The final invoice is typically held until a
draft of all deliverables has been submitted. However, alternate payment terms would be considered as part of the
contract negotiation.
NOTE: TIP Strategies ls comrnftted to protecting the health of our clients, the communities they represent and our
team. Given varying rates of CAVID-I9 around the country and the range of social distancing policies in place, we
anticipate a combination of virtual and in-person meefings for this work. Our team has extensiye experience using easily
accesslble and user-friendly software for this purpose. The timing and number of any trips would be addressed as part
of the proiect launch and would be revislted as necessary to conform with evolving public health guidelines. TtP
Strategles is not responsible for situations resultmg from forces outside our control, including public health
emergencies connected with the COVID-I9 pandemic, that restrict our ability to perform this work.
We look forward to assisting you with this important work.
Sincerely,
Jeff Marcell, Principal
riP S] RAl EGIES, INC PAGE 3