HomeMy WebLinkAboutSH21-032 COPIERS NW - Grant & Contract ReviewKittitas County
Review Form
Grants & Contract Agreement
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Today's Date
Period Begin Date: upon signature
Agenda Date
October 4, 2021
Total Grant/Contract Amount: $678.75/month plus fees per copy ranging from $0.007 to $0.0524 per
October 19, 2021
Fund/Department
30 / Sheriff
Contract/Grant Information
Contract /Grant Agency: Copiers Northwest, Inc.
Period Begin Date: upon signature
Federal Funds $
Period End Date: 60 months
Total Grant/Contract Amount: $678.75/month plus fees per copy ranging from $0.007 to $0.0524 per
page as outlined in the contract.
Grant/Contract Number: #SH21-032
Contract/Grant Summary: Kittitas County previously held a lease agreement with Copiers Northwest,
Inc. for 4 machines at the Sheriff's Office which recently expired. The Sheriff's Office has conducted an
evaluation of their machines, service agreements, and overall pricing vs. another vendor, and has
determined that Copiers Northwest, Inc. can best provide the equipment and service needed, and also
offer a rate lower than we previously paid. Additionally, the machines are on the NASPO contract,
whereby a formal bid process is not needed.
Financial Information
Total Amount: $678.75/month plus
charge per copy (see contract)
State Funds $
Federal Funds $
Percentage County Funds: 100%
Matching Funds $
CFDA#
Expenditure Codes
In -Kind $
Explain
Is Equipment being purchased? No
Who owns equipment? Copiers Northwest, Inc.
New Personnel being hired? No
Contact HR hiring — reporting requirements
Future impacts or liability to Kittitas County: Fulfillment of lease agreement.
Budget Information
Budget Amendment Needed?
Yes ❑ attach budget form
NoEE Why not—Already in budget.
New Division Created?
Revenue Code
Expenditure Codes
001-300157501
001-300757501
Pass Through Information
Agency to Pass Through
Amount to Pass Through $
Sub -Contract Approved Date:
Grant/Contract Review Page 1
Prosecutor Review
Has the Prosecutor reviewed this agreement? Yes W No ❑ CAMAS# 52793
County Departments Impacted
Auditor Facilities Maintenance
Information Services Human Resource
Prosecutor Treasurer
Submitted
Signature: Ceet, pgle4Date:
Department: S eriff
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Assignment of Tracking Information
Auditor's Office
Human Resource
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Prosecutor's Office
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Who Signed the grant application
Reviewer I Date
Grant/Contract Review Page 2