HomeMy WebLinkAboutAmend 2 LT-2021-0180.
Amendment No.2 to Lodging Tax Service Agreement2O2l-OI8-KEEN-GIDER
between Kittitas Gounty and Kittitas Environmental Education Network
Lodging Tax Agreement 2021-018 is hereby amended as allowed by section 9(b) of the
original Grant Agreement to reflect the underlined changes that the Consolidated
committee approved on the 7123121 CLTAC meeting.
Section 2. Pavment.
a. As full compensation for satisfactory performance of the Contractor's Services, the
County agrees to pay Contractor the sum of thirtv two thousand twentv-five dollars
($32.025.00) (Kittitas Go. lodsinq tax fundinq).
b. Additional payment terms: The County will make payment to the Contractor only on a
reimbursement basis, as receipts/invoices for any items including marketing and/or
advertising are submitted to the County, not to exceed the sum of thirtv two thousand
twentv-five dollars ($32.025.00) (Kittitas Go. lodqins tax fundins).
ln the event that this scheduled event is canceled as a result of conditions not under the
control of the parties, including but not limited to weather, accidents, the current
pandemic based on the virus known as COVID-19, or any other condition commonly
referred to in the law as "force majeure", the parties agree that moneys paid from the
Lodging Tax Account(s) related to this event to "Keen-cider" shall be recovered to the
extent possible and that all such recovered funds shall be paid back to the Lodging Tax
account within 30 days thereafter.
All other terms and conditions of the agreement remain in full force and effect.
IN WITNE OF, the parties have executed this Agreement this 4! a^V ot
2021
APPROVED
KITTI cou N
trman
Signatory Vice-Chairman
ry
Lodging Tax Agreement2021-018 Amendment No.2
Page 1
P
ht, Commissioner
Contractor Address
Project Contact:
Lodging Tax Agreement2021-018 Amendment No.2
Page2
Julie ik
Mandy Buchholz
of the Board
Gounty's Address:
Kittitas County
205 West Sth Avenue, Suite 108
Ellensburg, WA 98926
Project Gontact:
Laura Osiadacz, County Commissioner
Judy Pless, Budget and Finance Manager
LT -2O2L-OL8- K E E N.C I D E R
2021 LODGING TAX SERVICES AGREEMENT
BETWEEN KITTITAS COUNTY AND THE KITTITAS ENVIROMENTAL EDUCATION NETWORK
This Contract, effective January I,2021. is made and entered into by and between KITTITAS
COUNW ("County"), a subdivision of the State of Washington, and THE KITTITAS ENVIROMENTAL
EDUCATION NETWORK ("Contractor"l,for 202l WindfallCider Fest & Roots Music ("Event").
WHEREAS, the purpose of this Agreement is to provide for activities and expenditures
designed to increase tourism,
NOW THEREFORE, in consideration of the terms and conditions contained herein, or
attached and incorporated and made a part hereof, the County and the Contractor mutually agree
as follows:
Section 1. Scope of Work,
a. Contractor shall provide the services and staff described in its Application for Lodging Tax
Funds submitted to the Lodging Tax Advisory Committee, attached hereto as Exhibit "A"
which is attached hereto and incorporated herein by this reference.
b. Except as otherwise specifically provided in this Agreement, Contractor shall furnish the
following as required to perform the services, described in Paragraph (a) above, in
accordance with this Agreement: Personnel, labor and supervision; technical, professional
and other services. All such services, property and other items furnished or required to be
furnished, together with all other obligations performed, or required to be performed, by
Contractor under this Agreement are collectively referred to herein as "Services,"
c. Contractor shall commence, perform, and complete such Services in accordance with
Exhibit "8" which is attached hereto and incorporated herein by this reference.
Section 2. Pavment.
a. As full compensation for satisfactory performance of the Contractor's Services, the County
agrees to pay Contractor the sum of eighteen thousand six hundred twenty-five dollars
(S18,625.00) (Kittitas Co. lodging tax funding).
b. Additional payment terms: The County will make payment to the Contractor only on a
reimbursement basis, as receipts/invoices for any items including marketing and/or
advertising are submitted to the County, not to exceed the sum of eighteen thousand six
hundred twenty-five dollars (S18,625.00) (Kittitas Co. lodging tax funding).
c. Services/Expenses that are reimbursed must be dated during the current year and final date
to submit reimbursements requests is January 15,2022 after this date funds lapse.
d. Requests for reimbursements must be submitted to:
Kittitas County Auditor
Attn: Auditor's Accounting
205 West 5th Ave - Suite 105
Ellensburg, WA 98926
2027 County Lodging Tox Funding Agreement Poge 7
LT -2O27-OL8- K E E N -C I D E R
a ud itorsaccountine@co.kittitas.wa.us
Reporting requirements of your events will be required on prescribed forms from the
County Auditor.
f. Contractor is eligible to claim reimbursement for the following items and amounts only:
r Advertising
r Talent Fees
o printing
r Marketing
r Facility Rental
o Volunteer Training
r Office Supplies
o Equipment Hire
o Tra nsport
g. Contractor is not eligible to claim reimbursement for any items not listed in Section 2 (f) and
is further expressly denied funding for the following items as requested in the application as
defined in Section 1(a): N/A
h. Contractors requesting reimbursement for event-specific expenses shall submit all claims as
no more than two reimbursement requests with supporting documentation.
l. Contractors must complete the Lodging Tax Reimbursement online training course provided
by the County Auditor's office prior to filing reimbursement claim. Requests for
reimbursement will not be accepted by the County Auditor prior to the training being
completed. The training may be found online at the Kittitas County Auditor's website at the
following address: http://www.co. kittitas.wa. us/a ud itor/defa ult. aspx
Section 3. Performance bv Contractor
Contractor shall not {by contract, operation of law or otherwise) delegate or subcontract
performance of any Services to any other person or entity without the prior written consent
of the County. Any such delegation or subcontracting without the County's prior written
consent shall be voidable at the County's option.
b. Contractor shall at all times be an independent contractor and not an agent or representa-
tive of the County with regard to performing the Services. Contractor shall not represent
that it is, or hold itself out as, an agent or representative of the County. ln no event shall
Contractor be authorized to enter into any Agreement or undertaking for or on behalf of the
County. lt is understood that the Contractor and the Contractor's staff and employees are
not employees of the County and are not, therefore, entitled to any benefits provided
employees of the County.
Contractor shall comply with all applicable laws, ordinances, rules, regulations, orders,
licenses, permits, and other requirements, now or hereafter in effect, of any governmental
authority (including, but not limited to, such requirements as may be imposed upon the
e
a
c
2027 County LodgingTax Funding Agreement Page 2
LT -2O2I-OL8- K E E N - C I D E R
County and applicable to Services). Contractor shall furnish such documents as may be
required to effect or evidence such compliance. All laws, ordinances, rules, and orders
required to be incorporated into agreements of this character are incorporated into this
Agreement by this reference. Contractor agrees to obtain all required licenses and permits,
and further agrees to keep them in full force and effect during the term of this Agreement.
d, The County and the Contractor agree that in fulfilling the terms and conditions of this
Agreement neither shall discriminate on the basis of race, creed, color, national origin, age,
sex, marital status, or the presence of a physical, sensory, or mental handicap.
e. The Services shall at all times be subject to inspection by and approval of the County, but
the County's making (or failure or delay in making) such inspection or approval shall not
relieve Contractor of its responsibility to perform the Services in accord with this
Agreement, notwithstanding the County's knowledge of defective or non-complying
performance, or the substantiality or ease of discovering the same. Contractor shall provide
the County with sufficient, safe, and proper facilities and equipment for such inspection and
free access to such facilities.
f. This contract is subject to review by any Federal or State auditor. Contractor shall promptly
furnish the County or its designee, or such Federal or State auditor with such information
related to the Services as may be requested by the applicable governmental entity.
Contractor shall preserve and maintain all financial records and records relating to
performance of Services under this Agreement for six (6) years after contract termination.
For such duration after the County makes final payment of compensation due hereunder,
Contractor shall provide the County access to (and the County shall have the right to
examine, audit and copy, with or without notice) all of Contractor's books, documents,
papers and records related to the Services or this Agreement.
g. Contractor understands and acknowledges that Contractor is solely responsible for its own
reporting and accounting of all state, federal, social security, and local taxes, of every nature,
arising from Contractor's performance of this Agreement. All compensation received by the
Contractor wlll be reported to the lnternal Revenue Service at the end of the calendar year in
accord with the applicable IRS regulations.
Section 4. Release. lndemnity. and Hold Harmless.
The County assumes no liability for the Contractor's actions under this Agreement. Contractor
releases and shall defend, indemnifo, and hold harmless the County, its officers and employees,
agents, representatives, attorneys and/or volunteers, from and against all claims, costs, liabilities,
damages, and expenses, (including, but not limited to, reasonable attorney fees) which arise or
may arise or be alleged to arise out of or by reason of this Agreement including:
Any fault, negligence, strict liability or product liability of Contractor in connection with the
Services for this Agreement;
Any lien asserted upon any property of the County in connection with the Services for this
Agreement;
Any failure of Contractor, or of the Services, to comply with any applicable law, ordinance,
rule, regulation, order, license, permit and other requirement, now or hereafter in effect, of
a
a
a
2027 County Lodging Tax Funding Agreement Page 3
LT -2O2T.OL8. K E E N -CI D E R
a
any governmental authority; or
Any breach of or default under this Agreement by Contractor
Section 5. Compliance with Public Records Law.
ln compliance with Washington's public records law, the County will retain copies of any
documents associated with this Agreement, which may be required by law unless legally
exempt from such retention, for any applicable legally required retention period.
b. ln the event a public records request is made to the County for documents created in
relation to this Agreement, should legal uncertainty arise regarding the disclosability of any
documents under federal or state public records laws, the County shall provide notice to
Contractor pursuant to Washington's public records act, chapter 42.56 RCW, to allow
Contractor to seek a court injunction.
c. The County specifically shall not be liable to Contractor for the County's release under public
records laws of any documents not protected by trademark, copyright or other law.
Section 6. lrlgfustrial lnsurance Waiver.
With respect to performance of this Agreement and as to any claims against the County, its Additional
lnsureds, officers, agents and employees, the Contractor expressly waives its immunity under Title 51
of the Revised Code of Washington, the lndustrial lnsurance Act, for injuries to Contracto/s employees
and agrees that the obligations to indemnifiT, defend and hold harmless provided in this Agreement
extend to any claim brought by or on behalf of any employee of the Contractor. This waiver is
mutually negotiated bythe parties to this Agreement.
Section 7. lnsura and Endorsements.
The County may require through a request in writing that the Contractor provide the County
with a certificate, binder, or policy of liability insurance, acceptable to the County in an
amount specified by the County.
b. Such liability insurance shall be such as will protect Contractor, its employees, agents and
representatives, from all claims, losses, harm, costs, liabilities, damages and expenses
arising out of personal injury (including death) or property damage that may result from
performance of the Services or this Agreement, whether such performance is by Contractor
or any of its employees, agents or representatives.
Should the County require such liability insurance, the Contractor agrees to provide proof of
insurance prior to commencing performance of this Agreement.
d. Copies of the County's written request and the insurance documents provided by Contractor
shall be attached to this Agreement and by this reference will be made part hereof.
a
c
2O27 County Lodging Tox Funding Agreement Page 4
LT -2O21-OL8-K E E N -C I D E R
e. Where insurance is requested by the County, all liability insurance policies shall be endorsed
to include the County as an Additional lnsured and shall stipulate that the insurance
afforded by the policies shall be primary insurance, and that any insurance, self-insured
retention, deductibles, or risk retention trusts maintained or participated in by the Parties
shall be excess and not contributory to any other insurance maintained by the County.
Contractor shall furnish the County a certificate of insurance with Endorsement as evidence
that the required policies are in full force and effect.
Section 8. Termination.
The County may, by written notice thereof to Contractor, terminate this Agreement as to all or any
portion of the Services not yet performed, whether or not Contractor is in breach or default. Upon
receiving such notice of termination, Contractor shall, except as otherwise directed by the County,
immediately stop performing the Services to the extent specified in the notice. ln the event the
County terminates the Contractor's Services, the Contractor is obligated and hereby agrees to
refund to the County all monies paid for Services not yet rendered by the Contractor, if any, as of
the date of the notice of termination.
Section 9. Miscellaneous
Contractor shall not (by contract, operation of law or otherwise) assign this Agreement or
any right or interest in this Agreement without the County's prior written consent.
b. This Agreement embodies the entire Agreement between the County and Contractor, and
supersedes any and all prior oral or written communications, proposals, conditions, promises,
representations, or understandings regarding the Services. No change, amendment or
modification of any provision of this Agreement shall be valid unless set forth in a written
amendment to the Agreement signed by both parties.
c. Notice for any purpose under this Agreement, except service of process, shall be given by
the Contractor to the Kittitas County Commissioners and the Kittitas County Auditor, 205 W.
5th Ave. Ste. 108, Ellensburg, WA 98926. For all purposes under this Agreement, any notice by
the County to the Contractor shall be given to the Contractor's address provided on the
signature page. Notice may be given by delivery or by depositing in the U.S. Mail, first class,
postage prepaid, certified mail, return receipt requested.
d. The section and paragraph headings of this Agreement are for reference convenience only
and are not intended to restrict, affect or be of any weight in interpreting or construing the
provisions of such sections or paragraphs.
e. This Agreement may be executed in one or more counterparts and by facsimile, each of
which will be deemed an original, but all of which together will constitute one and the same
instrument.
f. Contractor warrants to the County that the individual signing on Contractor's behalf has the
requisite power and authority to enter into and to perform Contractor's obligations under
a
2027 County Lodging Tax Funding Agreement Page 5
LT -2O2T.0L8. KE E N- CI D E R
this Agreement. Contractor further warrants to the County that Contractor has made no
misrepresentation or misleading statement in connection with this Agreement, and is not in
violation of any applicable law, ordinance, or regulation the consequence of which will or
may materially affect Contractor's ability to perform its obligations under this Agreement.
g. lf any term or condition of this Agreement or the application thereof to any person(s) or
circumstances is held invalid, such invalidity shall not affect the other terms, conditions or
applications which can be given effect without the invalid term, condition or application. To
this end, the terms and conditions of this Agreement are declared severable.
h. The exclusive venue for any action brought to enforce this Agreement or any of its terms
shall be in Kittitas County, State of Washington.
The performance of this Agreement is subject to termination without liability by either party
upon the occurrence, or upon the prediction by the National Oceanic and Atmospheric
Administration, any other agency of the United States Government, or any agency of the
Government of the State of Washington of the occurrence of any circumstance beyond the
control of either party-including, without limitation, acts of God, war, acts of terrorism
within a fifty (50) mile radius of Kittitas County, government regulations, disaster,
pandemic/epidemic illness, strikes or threat of strikes (except that neither party may
terminate this Agreement for situations involving that party's own employees), civil
disorder, or curtailment of transportation facilities-to the extent that such circumstance
makes it illegal , impossible or economically impracticable for the parties to complete the
duties and mutual obligations agreed upon and imposed upon them herein. The ability to
terminate this Agreement without liability pursuant to this paragraph is conditioned upon
delivery of written notice from one party to the other within 10 days of such occurrence or
upon delivery of written notice from one party to the other within 24 hours of the receipt of
notice of the prediction of any of the above occurrences. To the extent feasible within the
constraints imposed by any event of the type described above, the parties agree that if the
triggering event is of apparently or likely transitory effect, the parties may negotiate such
amendments to the agreement that are mutually satisfactory and not otherwise contrary to
law, including but not limited to a change in the dates for completion of any portion or the
entirety of this agreement.
2027 County Lodging Tax Funding Agreement Page 6
LT-202 1-018-KE EN-CI DER
KITTITAS COUNTY
BOARD OF COUNTY
FORM
MISSIONERS
zlA ./-I
-vfrul<
CONTRACTOR
lPri
lAdd
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t t t
4t1.&'*5 Nh 181?Q
Clerk of the Board
Deputy Prosecuting Attorney
2O27 County Lodging Tax Funding Agreement Poge 7
txhibil nff"
CLTAC: Application for Lodging Tax Grant Funding
Grant Application
Workshop - 2020 *
L)tl , i;,r I alicrd lhl ?.:r:{ .rrotjicairr:l Vti:rkshoo - Iir-L r;.,1t4 ill tlle i(liilas iy:Lrnt.r i lrrrr: hl c, { l.rr}r i_}.ir....:
f Yes
rr l.Jo
6 Yes,
11 ; ir(:;
You are slrongly encouraged to compose your responses lo the questions of this form with a desktop text
editor and save your work, then copy and paste the infornntion into the form. You may also save a draft by seiecting
the button at the bottom of lhis page. When you do this you will be logged ost and nrust log back in io continue. ln order
to save a draft you will need to provide an email address and a passr,vrrd. Aiter completing the sar.,e rlraft, you vrill be
redirected to landing page contairring a link to log back into the form. We sLtggest you save this link as a bookmark. The
link will also be sent to you in an email.
Organization I nformation
Submittal lnstructions
& General
lnformation *
Name of Organization* Kittjtas Environnrental EcJucatron Nelvrork
Orga n ization Address * Slrc.:l Acdrriss
414 S \iVillcwSt
ACdr.:ss L no 2
illrl
Ellensburg
Fbstal I Z.p L--rxle
98926
Jtatc . 17:,,'t:r';:t: ' itttu;'
Gltrrlry
United Slates
Organization is a:*I BTJSIIIeSS
6 Non-Profit
(Note: Please submit W-9 for busirress or IRS Designation Letter for non-profit.)
Click here to view sample docuirrents (redacted).
Upload Proofof
Organization Status*
IRS Coni of Exempl Staius uncier 501ic)3.ldi
;\cr;cpl;-rl1:r liie icrn nir iiicir:rjct -.lFtj, ll.} lr lll F,
46.61K8
Project Contact lnformation
First Mme* Jill
Last Name * Scheffer
Phone Number* 509-551-8807
_ ..*Email ^ kiltitasee@grnail.corl
Project or Event lnformation
ProjecVEvent Mme * WindFall Cider Fest & Rools Music
Service Categories alxrck 2rll catL{](} ies llr:rt ap$y,16 1i15 ap,rlir;aticn
l- Torrrisnr pronrotionirrrarketing
ly' Operation ol a special event designed to altract tourists
l- Operation of a tourism related facility
l- Other
Event Dates
Please provide any specific date$, or range ol dates. on w{.rich your event or prolect will be held. You may add as many
dates or date ranges as necessaly.
Event Dates
Start Dates *
1012t2021
ProjecVEvent
Location *
New or Ongoing
ProjecVEvent? *
Amount of Funding
Requested *
End Dates
1012t2021
Kittitas Valley Event Center - Wes'lern Torir.n
a Ongoing ProjecllEvent {lvlore than fcur years in eXstence)
6 New ProjectlEvent {Four or fewer years in existence)
$ 44200.00
lf you sde{rled "Chgdng Roja:il8lent" abave this arruunt nay not excesl .10o,'r of lhe total expense buduEt of lhis
prr,!cct.
Funding Request Max
Tourism Seasons*Frorrlls lrsl beloiv. 'lhat seasrr rot llyoul prol*c1 r;lharrcg lourisrn'/ S-'lcrli..lry wlrich apfty
l- Year-round {January - Decemberi
l- Ofi Season (November - February)
P Shoulder Season (October or March , lu4ay)
l- High Season iJune - September)
Application Questions: Part 1
Please ansr,ver each quesfion completely, in the order listed. Please include anysupporting data within the
response narrative.
1 | ProjecUEvent Description
Please provide a description of vour project/event.
Response 1:
ProjecUEvent
*uescnpUon
WindFall Cider Fest and Roots l\,jusic is irom 3-9pm al S/estern Tovrat on the
grourrds of the Kittitas Valley Event Cenier. Taps will open mid-afternoon, and lhe
concert will siart shortly theteafter.
The perfect pairing of Cider & Music meet again lo celebrate the colors of fall in the
center of Washington Ciderhouses fronr Puget Sound, Wenatchee, Yakinia and
around the region will bring enough varieties to make the most exper.ienced tasler
sw:on. Four live trands, Bluegrass to Folk to Americana, will own the outdoor
st3ge.
WindFail is an event for ages 21 and up. lD rrvrll be required
WjndFall is the grandest gathering of Cirier in Central \,Vashington. Twelve or more
cider houses Wll be doing their frest to inrpress. Each cider house wll bring t\^3.rr
three varjetres for tasting. From dry to sr,\,eet to hopped to fruited. herbed or
llowered, there's a cider fot everyone. Local restar.rrants and concessions wjl olfer
pientiful handy food for every tasle. Beer, wne and soft drinks will also be
available.
Four live bands. not enlirely iradrtional, bLrt deeply rooted. "Arrd Roots [\,lusic"
means Bluegrass-Arnencana-Folk lr,rll light up the Western To\rn courlyard stage
and bring an energelic conce.t lo WindFall.
Otr 2020 event vras cilncelled due to Covid19.
1500 i;n:rt'acler lirlt
List of lntended Use of Funds *
Advertising
Talent Fees
Printing
Marketing
Facility Rental
Volunteer Training
Office Supplies
Equipment Hire
Transport
2l Suppoding Kittitas County as a tourism destination
1. AwayfromtheirplaceofresidenceorLrusinessandstayingovernightinpaidaccorrnrodatiarrs:
2. Trs a place fifty miles or ntore away lrom their place of residence or business for the day or staying overnight;
3. or from another coulrtry or state outside of lheir place of residence or business.
You must provide the evidence utilized in determining your projections.
Response 2.1 *llirv !vould tourists |ravC :o l(tiltas fi]lrnly to attend yc-jr evenuaclivitv/facility?
As lhe largesl public event for KEEN, WindFall will continue lo showase cenh'al
Washington at the height of the fall season.
Hard cider is the nation's fastest growing beverage and that indirstry continues to
gain fans from around the country. Washington State is a hothouse of cideries and
is globally knor,wr as the apple capital of the world.
We have done ihis eveni lwice now and Ciderhouses are rrow asking lVindFall ii
they may allend. Musicians are ask)ng WindFall howihey can get a chance on the
siage. Conrmunity rrembers are asking how they can get involved.
We are forlunate to vu:rk with veteran musjc festival producers, Chinook
Entertainment, and add the Chinook "Where Great Music Meets the Great
Outdoors" experience to tlre event.
ln 20 19 we vrelcomed:
Head for the Hills front Boultler, Co., Fo* Defiance fiom Nashville, Young Feller
from Leavenllotlh, and Ellensburq's o\,rfi Kilideer String Band.
Equal pafts craft cider tasting and oirtdoor concerl, WndFall appeals to a wide.
adult audience. Travelers around the stale have ideniified a new destination event
t,lfrere they can "meet in the nriddle" wth friends r,rd-ro live on the opposite end of !
90.
ln 20"19 rrc rrelcomed event parlicipants from Portland, Missoula, Souih Dakota.
Seattle, Tri-cities, Wenatchee, British Columbia, California, Coeur D'Alene,
Spokane. Renton, Bonney Lake. Kirkland, lssaquah, and Nebraska.
2019 altendance data is attachecl.
2503 Ltnerrcl*r llril
Response 2.2*
Application Questions: Parl 2
3llmpact
fFircribe the prior si.{;ce-ss of your evenl,hertiviVtfacrliFy in a[ractilrn l,]itrists
Our 2018 and 2019 events grewexponentially and we had hoped for a successful
2020 eveni. Obviously we had to cancel, but rirre feel that r.rre can recapture the
rnomentunr in 2021.
Our first year saw slightly less than 300 attendees wlh smaller name bands and 8
cider houses attending.20 lg saw464 altcndees, with larger name bands and '12
cider houses-
Building on that success, lre anticipate 650 atlendees in 202 i with larger name
bands and 15 cider houses.
Using Cognito Forms for on-line iickeling, rve collect all emails and marling
addresses of all tickets sold on line. and all sales ot tickets, gift certilicates and
pronrotional give-aways are also added to that database. 201 I attendance data is
attached as an upload.
ln addition, we have day-of ticket sales purchased at the window That inforrnation
is also uploaded fronr 2019.
ln 2L119 Cider houses requestecl hotel infornration. atiding at least ten roonts for
lhe ra,reekend that $E are awere of. We also reserve four roonrs for the bands lor
one niglit each.
Camping or1 sile at the KVEC has been purchased by festival attendees irr both
2018 and 2019.
With successful 20'l 8 and 2019 events. ire will have returning attendees and
increased new allendees.
Ticket sales to out of area vrsitors (5ii nriles or more) are eslimated lobe 213 ol
tolal ticket sales based on prevtous years.
ln 2021 v,re anticipale 650 guests so .129 of them will be tourjsls.
25O0 cltaracter lirrrl
:
Response 3:
Measuring Results*
Llsc r !n lrr',lv ,i.r w'll protrote valur aver )L;acti\,n/F-rcilit\i iil .,,rltt r{rt kn.: sts
We will again use diverse markcting melhods lo at:hieve widespread print,
digital. radio advertising targeted to our audience.
We will vrork closely again wjth Chinook Entertainment to schedule big nanre banrls
conrirrg frotl outside the immediate regiolr AND wtro have a follor,vrng thal wili travel.
Bands wiih gootl rrarketinc arrd loyal audience will be given prefererrce over
others.
We have two local Kittitas Counly cider houses. Cideries with established clientele
and folloMiers vVll h:rve a higher priority than those r,vith liltle or no marketing ability
or fan base. Having cideries irom out of state proved to be problenratic due to the
natrrre of WSLCB, but having vendors fronr Spokane, TriCities, the Olynrpic
Per:irrsula, and aroirnd the staie tr,rll happen again.
Our partnership wth Sip NorthWest and CiderCraft niaga2nes targels a very wlde
area (errlire \nest coast) birt the publications are selective as to audience. Ther
subscribers are mostly in Washington. but are affltrent tourists - crafi beverage
tourists. Their print magalnes are wideiy distributed, heavily along lhe l-5 corridor
trom Portland tr: Beilinghanr, in high end hotels. iestaut'ants, winerys, brer,r,eries,
etc. and iheir digital presence is far wider. Their goal ls to sell the whole rrorthr,ryest
as a craft beverage vacalion destination. Theywll provide data to us regarding
location r:f interested people (lhal click through to or-rr websile) at tire conclusion of
this year's advertising plan.
Our radio buy with Northwesl Public Broadcasting has been successful. Thal is the
source of information which has led t,: several inquiries that turned lo sales through
oirr website email.
Facebook and lnstagram advertisingJ on our WindFall sites wll again be irtilized. We
have excellent.esponse fates to those ads (though u.e have no dala konr2020).
For 2021 ir,e anltcipate lu:rking with the Chamber of Commerce to conduct and
focus oLir efforts, they may recoll|.nend olher avenues of outreach for our
marketing.
2500 i;haracter lirrit
Application Questions: Part 3
4lCollaboration
lf your organization collaborates or has created partnerships with other organizations, groups, or other
events, how is this accomplished?
4.1 Collaboration *
4.2 Promoting Local
trBustness
4.3 Flost Hotel*
OLtr collaborations irrclude ra,rorking with Chinook Entertainment and Chinook Fesl
atrd nrutually beneficial relatiorrships rMth regional cider houses, Ior_:al
wnery and a local crafl brewery.
WSU's Master Ctdernraker prograni has prorren to be a great partner. and llill
increase their involvemenl far 2021 .
KEEN is a memller ol thc Kittitas Ocunty Charnber of Comnterce arrd our all
volunteer board brings connecliorrs vrrith CWU, conservaiiorr llroups. and downtoirrn
business o!!4'rers,
CWU Recreatit-rn and Tourisnr piogram prorrides practicum sludents to help
nranage and plan lhe erient and itre anticipate that they will agairr be supportirie.
We r.a:ere burlding a partnership with the NorthWest Cider Association, the US
regtor-ral organizrtion prontoting apples. qtowet's. cidernrakers antl distributors front
the Northvr.esi throughout lhe naliorr. \ lc \4,tll r.ontinue lo cr-rltivate that relationshi;i
fot '2021 .
ll/ith them, Cidercraft. and WSU, we wili be solidly set as a leader of cider ever-rts
On our website, we have links to bookinq ou!'partner hotel, ar.ld bookini,y lodging
throuqh MyEllensburg. W-. also sell RV and camLring on-site at lhe I(VEC. Those
links are all framed u,ith a "you shoirld take extra linte and take a look around
l(ittitas County" message.
fhat message has been reiterated througir facebook posts ullich lead to the
ll/ebsite lodging page and thus bockings.
We seek conrmunity sponsors lor this everrl. Atti:cired is our 2020 sponsorshi;:
campaign whjch w:is never sent out. lf ',^,c garncr local sponsors, their namesllogos
and so on are listed on hanners, tickeis, progranrs. and social ntedia.
We also hand oui Clranrber materrals to all attendees.
The ultimate purpose of this event is to gain aitention fr:r the Yakitna Canyon
lnterpretive Center pro1ect,
That in itself is a big-pictur.:. long-lern-l tourisi. benefit.
We vwnt people to take to heart the Kittiias Environnrental Educaticn Netrr."rorh
nlessage, and beconre explorers of the Yakinra Canvorr, the Teana{,ay Community
Forest, the VVindFarrr. Ginkgo slate park, anri trll the resl.
Oirr nrission is to "Connetl Comntuniiy to Nature". and create life-lorrg learners. We
supp{rri outdoor recreation and education as a worthw,hile experience in hittitas
County.
2lr!0 tfar:xrtcr irill
25i)li r''rdr :rrl.i lir ril
i:)ii;ti,.r,ii,J,'i ili:]\i\:lit\'i(:.,i.,,t:ir\c)i.J{.}ti).':)i:i-\'ti,'.j:t lr.".tti:.iiiii,i
l- iio
r; Y.rs. .i,... .
5lFuture Plans
Please explain what plans exist to allow this project to become self-sustaining, lnciude any plans for ticket
sales, event sponsors, and other cost-recovery models.
Future Plans*We will do more researci'r and identify more spollsorship deadlines, to secltre
partnerships of that nature earlier. ln fact, we have started already.
Ticket prices will increase incrementally, and rae will offer more side events - like
paid cidermaking taorkshops - that wrll attraci more attendees and increase
fevenue.
Keeping great musicians is critical, and balancing vlhat's affordable wth wtrat's
exciiing and attractive to ticket buyers, will continue to be something that \ e
monitor closely. We also plan lo br-rild the parlnership wilh Chinook Entertainment
so that one day lhe partnership has them paying for ti.le talent and KEEN can focus
on othef elernents of the event.
CiderCrafUSip an0 NW Cider Associaiion have both indicated that they uould
supporl (sponsor) a juried/cqmpet,tive progranr, vfricir rmuld attract the very
highest qu:rlity products lrom around the State. NW Cider Assn may help us
negotiate the pathrrays lo being able to offer oul of state producls. Beverage
competitions charge entry fees, and lhal vr,roLrld increase our income and boost our
cachet. Whir:h in turn would make us mclre attractive to sponsors.
2500 cllara{*er |nil
Application Questions: Part. 4
6l Additional lnformation
Provide any additional information which will assist the Lodging Tax Advisory Committee in evaluating your
proj€ct and its benefit to tourism.
2020 lnformation F you irail a Lriannuri pvenl ,tr 2020. lvh{ther ii vJas airle lo tak€: pldce ol rnt, ilease oeserrbc any si;ccesses antl
<:halleniles you experienced.
We cancelled cider fest early in the planning proeess. Hou,ever, u,e had made
agreements with Chinook Entertainment, reached out to cider houses, and started
our volunteer planning comntiltee. lt ulas a hard decisron to make early. bui lr,e
decided to so that our iocus could be orr our educational programming instead.
25tB d]ar.rctPr lifirt
Additional lnformation 2019 uras only our second Ciderfest. and the ieedback we hearcJ lvas lhat rt was
extremely well planned and the feedback from ciderhouses, publications and others
in the industry has been entirely positive. Many of them now have WindFall on thcir
radar as having a capable teanl wth good support frorrr the EllensbLtrglKittitas
C0unty comn]unily.
There are severai connections r,vhich have been identified that we wll strengthen rn
lhe nexi plannirrg process, and be able lo t.rke advantage of with ntore lime and
organization. But interest has been dDcrimented and the willingness of people
to step out for such a rlcnrory-n:aking getaway event ts proven.
Allached is Cninock Fntertairrnreni's proposal lor 2021
This evenl is designed to highlight the aqrisLrltural envirorrmenl that ts not only
Killitas Counly but all of Cerrtral Washirrgton. lt draus atlenlrcn to srnallel fanrily
iat'ms. and the increasrngly drve.se r,rays thai oLrr rurai nature is sustatrred b'r,,
prodircing orc:irard conrrlodilies in a nerlrer ways (thal are actually really old).
Citier is indeed trendirrg, wilh a gioling atidierrce vrtro support llre market Lrecause
the'l like the flavor, tirey like the variety of flavors: they like thal it's locally rlade;
they like lhat snrall orclrards are getting a newlcasc or-: ljfe; they like a frostv adult
beverage otr a hot day iand they're nraybe a little tired rrf beer); lhey are avoiding
glLtien, they are foilLised on buying orgarnicllocai: the-v want to 1ry rnaking !t
thenrseives: they ,J\.dr'11 to share it yith others.
Tlre music has also proven tc be a gleai draw. Rools I'vlusic acrr:ss lhe region
contanlles tc, have a loyal audience, and rn fact, attendarrce at Chinook
fntcrtarnrttt:tl lcsl;v.rls rs ncreas;ng
2!ll0 r:lri:r.l ;tl' liri rt
WindFali Cider Fest Reclstratron 20^t9.pr.1f 110 15KB
201!i Cider Fest Tickets and Survey Res;:onses.prif j jtl.sKB
2021 Wtn.ifali Prolrosal*Oplion B correcter..l.pdf i5i).A2KB
Y,l,,r.;,iilr;r..jli]i:Lrrrrrluiria,:i:rir"lil;rir:7r-.ii.lit-.tilaal..j3i,.,i]eni:inr.jii.j fl-T,r llll rLl,tr:l
7l Previous Lodging Tax Grant lnformation
Previous Years
Awarded Lodging Tax
Grants *
Overall Attendnace
201 9 Actual *
446
2019 Actual*
294
f*s yur.r t:';i:ri'r'rtx;i';r.-.d i tr-1gir:g lar tirrris rr frleyiciis yrrtr')
f No. this event/project has not previously received Lcdging Tax Funding
f Yes, 1 year previous
fr Yes, 2years prcvioLrs
f. Yes, 3 or more years prevroLs
2021 Projected*
650
Number of people travelling more than 50 miles for your event?
2021 Projected*
429
Number of people traveling from outside WA State for your event?
2019 Actual*
25.
2019 Actual*
126
Prior Year Paid
Overnight Stay Data
2019 Methodology*
2021 Methodology*
2021 Projected*
2021 Projected*
!-?dijrictriirF:eitilir{rtre'l(}rnriy.j!{-r:r(itllerl\,"(i.na,-iDSLintdrl-il:elxrly.;r:ar! rij,.trl1'ri,jitt.:ti}iirs{ili.l
WindFall Cider Fcst Reqrsrrrtion 20r9.pdf iJ0.15KB
ihri:*Lra;c:rril h: i:{)nsiderar-j.Tirtir;{hr,vlr;t1::li.ris,v,iiil beacr*1.,tr:d ..,F{j iffcr llFF
Wral |tutkxJ{rlL1Jy dir-r you rsr. io r::rk;uiak (lrc 2C"-q:rcluall}LttrlFrt?
f7 Direct CoLrnl (preferrecl)
l- lndirect Count
f* Representative Survey
F lnformarl Surv*v {preferred)
l- Structured Estirnate
f Other
Wral r*thaJdrry wrl] yru sf h calc,.lfttc iltp .4rilrinq nurrtxrr:,?
17 Direct Count (preferred)
l- lndirect Cc,unt
l- Represerrtative Survey
17 lnformal Survey (preferred)
f- Structured Estimate
l- other
60
The number of overnight guests who stay in paid accommodations in Kittitas County
for your event
300
Number of paid lodging room nights resulting from you event/activity/facility?
2019 Actual* 2021 projected *
132 325
Methodology
Narrative *
Funding for which you have applied but not yet secured
Funding Source
Sponsorships
Private Foundations
l1::asr: i:xpllrin.
WindFail is datc specific. ancl w€ wll be pronroting further in acjvance anij further
ar,my ironr Ellensburg, with rlore intensity, than in 2019.
Publication advertising will be refined. OLr partnership wth Sip NorthWest and
CiderCraft Magazines will begin earlier, and add i.rrint to their digital presence.
They will, al lhe conclusion of the publishirrglfinancial cycle, nrovide the data vdrich
lrall demonstrate lheir effectiveness inot available at tirne of granl appiication).
!A/e will corrpile data ironr Cognito Forms anci Sqlare. We'll have that avajlable
during presenlations to CLTAC in Novenrber.
At the event in 2019 vr,e surveyed atterl.lees irut lound that doing the survey at an
event where alcohol is imbibed"..might not b,e lhe besl nrethod. We a',rarcjed
benefits for returned surveys, but they nere slill nol \,lell fjllerj oLrl.
ln 2021 ure will strive to !let better t'esp.)nses. We have talked aboul using tabieis
tn4th roving survey volunteers goirrg lhrough the evenl..,evefyotle io answers gets a
free Crink ticket or sonrethinq. We ;re slill thinking it through, but our goal is to get
a responsc from everyotre who atterlais.
Itr:rddiiiorr, our Cognilo fornrs tir:ket salelregistraiirlrr vuli have a survey inclLrded
lith requited ans\ ets:
-7ip code i:f resitlence?
-Staying the niqhl?
-How rlany rrrglrts?
-How nran1, peoplc in yortr party?
-\,Alilh a kiend or in paid acl:onrnrodalions?
-Will you attend next year','
-Will you jnvile friends to attend with you?
-ls there a Lr:nd you recornntend that you would travel lo see?
-Howditj you hear about Lhis event?
-What is the best wdy for you to hear about evenls lrke tltis?
-Will vor,r spentl any extra leisure time exploring EllenSbLrrg and
Kiltitas Couniy?
?lillll r;i'.irJ(itlr lfi il
Application Questions: Parl 5
SlFunding
Does your organiialion hate, or have you applied for, grar]t funding fronr other sources? lf not. 'Mry not? lf yes. please
iist the ftlnding yort have for the projcct, including any volunte.cr and in-kincJ solirces in Question gl Project Budget
Overview.
Funding sources and atltourlts wtrich have nol yet been secureci will be lisled sep.rratety, in the fre[1(s) cJirectly Lrelow
Finally, wiiat changes lvould occur if the project couldrr't be funded?
Other Funding *l-I:es yt.lt,r r:K;aniz.{ticJt niive. ct hitve y$J:Lldir}i1 lrtr iuncirrg irr:irrr)ilter sr}jr'ites?
FYcs fNo
Amount
$ 10,000.00
$ 5,000.00
Funding Shortfalls*
Matching Funds
Percentage
Verification of ln-kind
Contributions
'lVr;rl 'tti;n,et.r. lj l:eplCef ';:-.11;iry11rl,t r:..,,1r:ii i:itO, r:,..:_ri1]l:.n-r'X:tiriftTltjti '
Si,rce ilrany of our c.)sis are fixerj (taient fees, f,:cility renl:rl. er;iriontenl hirei.
'"..,e
'.r.,til nioCily 3dverlisrrcJ. prinling and nt::rketing sLlpplies ri rreederi [o r'edrir:e lhe
ovc-rall cost of the evenl.
2: :t,i), )!. a.l itrlt :t " : I tl
1')'j .:
ll: i r,.-i J i .L-ii i:: ',i:,:it.:t t;tJ)ai1.,..;::);.ttt,::)t)t:.:,::,-.:,;i i . t i'i-: \',j, ":.i i,:,..-. ,,i-:/,itt:j
9l Project Budget Overview
Please contplete budget for thts projectlproposal. If your agency operetes indeperrderrtly of this projer:t .rpplication it ntay
not Lre necessary to submit the enlire agencv budget. You must sr-rbmit a budgei which specificallypertains to the
project/event for which you are requesting funding and adheres to the basic budget format shown below.
The budget ntust include antrcipated revenrres, expenditures, trrrd any potentiai profit or k:ss. For projectslevents r.virich
are ongolng for ntore than one (1) year, please also suhnrit acluals fr-ont lhe previous three (3) years r:f operations
(need not be conseculive) for the projectlpropos;ti if applicable.
For any claimed in-kind contributions valued at $500 or rylore and related to marketing/advertising, you must
submit verifying documentation which assures the corrtribution will be provided. For instance, if you are
claiming in-kind contribtttions in the form of advertising nrattch. a binding contract iierli2rrg llre nralching value and
obligating each party nrust be prrrvided.
ATTENTION: ln an effort tc' allotv an adequaie level of flexbility for all applicants, not all flelds in the budget portion are
recluired to be filled before thjs fornr is subrnitted. Providing all applicable data is your responsibility, failure to do
so will potentially jeopardize your application's chatrce for review.
;:.j.,ji'., i.it|t. | : \.,..: 1.'.;:1:::)t.|,t:
t/. : t :l|,.ti..1i.'it .t jt|i.1.:\:..
,': '.. ,.: ,i i':)rj|.; :'l.i:\i ,);t ) ,t. t'
il . ' itr... t\ :::);:,.' ttt i, t.,j
i,:i i rJi:::i,j;:jjrirj
Budget Year
Edit if necessary 2017 2018 201 I
Revenues From Consolidated Lodging Tax Grant
Account Name
Ticket Sales
Merch
Sponsorships
Donations Mticket
SAIES
Bottle Shop Sales
Scrip
Private Foundations
Past Actual 3
$ 0.00
Past Actual 3
$ 0.00
$ 0.00
$ 0.00
$ o.oo
$ o.oo
$ 0.00
$ 0.oo
Past Actual 2
$ 9,000.00
Past Actual 2
$ 13071.00
$ 0.00
$ 1000,00
$ o.oo
$ 450.00
$ o.oo
$ o.oo
Past Actual 1
$ e,107.00
Past Actual 1
$ 17188.00
$ 355.00
$ 1300.00
$ 250.00
$ 2039.00
$ 1210.00
$ o.oo
2021
Projected
$ 44,200.00
Projected
$ 30000,00
$ '1000.00
$ 10000.00
$ 500.00
$ 5000.00
$ 2000.00
$ 5000.00
LTAC Grant
Funding
All Other Revenues
In-.Kind Contribtrtions (except volunteerism)
Account Name
Account Name
Service Fees
Calculated Value of
Projected Volunteer
Time
Revenue Totals
Expenses
Account Name
Supplies
Printing
Ticket Sale Fees
Facility Rental
Travel
Volunteer Training
lnsurance
Advertising
Permits
Liquor Costs
Talent Fees
Marketing
Equipment Hire
Transport
Merch for Sale
Past Actual 3
$ o.oo
Past Actual 3
$ 0.00
$ 3C.062.s6
Past Actual 3
$ o.oo
Past Actual 3
$ 0.00
Past Actual 2
$ 200.00
Past Actual 2
$ 0,00
Past Actual 2
$ 23721.00
Past Actual 1
$ 325.00
Past Actual 1
$ 0.00
Past Actual 1
1,276
Past Actual 1
$ 31774.00
Past Actual 1
$ 29810.00
Projected
$ 500.00
Projected
$ 0.00
Projected
1,276
Projected
$ 128262.56
Projected
$ 4000.00
$ 750.00
$ 75s.00
$ 1600.00
$ 250,00
$ 650.00
$ 200.00
$ 10000.00
$ 70.00
$ 6000.00
$ 17500.00
$ 5000.00
$ 4400.00
$ 300.00
$ 1500.00
Projected
$ 52975.00
Contributions of Volunteer Time
Past Actual 3 Past Actual 2
Number of Hours 1,000
Evidence of Volunteer Fcase r;okr;ul a sinqle rle
'.r.,nici: lffers e,lrielrce ;r sirpoort of rilr pr.;.{ttd,/oiltntccr htxrs.
.. )kuontrlDutrons Vi/incifallCiderFeslVolurrteerJustific;:tion.pcf 118.27K8
Past Actual 3
$ 0.00
$ 0.00
$
$ 0.00
$ o.oo
$ 0.00
$ 0.00
$ o.oo
$ 0.00
$ 0.00
$ o.oo
$ o.oo
$ o.oo
$ o.oo
$ o.oo
Past Actual 2
$ 3218.00
$ 13'14.00
$ 266.00
$ 1328,00
$ 190.00
$ 122.00
$ 200.00
$ s37s.00
$ 70,00
$ 4000.00
$ 9000.00
$ o.oo
$ 0,00
$ o.oo
$ o.oo
Past Actual 2
$ 25083.00
Past Actual I
$ 3328.00
$ 567.00
$ 47o.oo
$ 1581.00
$ o.oo
$ 263.00
$ 200.00
$ 3986.00
$ 70.00
$ 4623.00
$ 12500.00
$ o.oo
$ 1222.0A
$ 0.00
$ 1000.00
Expense Totals
Profit & Loss
Application Certification
The applicant here cerlifies and affirms: 1. That il does not now, nor lVll ii dr-tring the performance of any contract arising
from thjs application. unlaMully dis*iminate against any employee. applicant for employment, client, customer, or other
person tdto might benefii from said contract, by reason of age, race, color, ethnicity, sex, religion, military status, serual
orientation, creed. place of birrh, or disability; 2. That it will abide by all relevant local, state and federal lavrs and
regulalions and; 3. That it has read the information contained in the lrrstructions on pages 1 and 2 and understands and
will conrply with all piovisions thereof.
Past Actual 3
$ 0.00
Jill Scheffer
Past Actual 2
$ -1362.00
Past Actual 1
$ 1964.00
Projected
$ 75287.56
Certified by:
Name *
Sign
Applicant's Title *President
I.N'Ir(RNAIJ TICVSNUE SEA.VIqAP. O. Eo:( 2508crNclrsnTr, oE 45201
DaEe;lllfi0tmm
KlTrItAa EfV:[nONI.tE!|rAr mucA]lto r
ITF$TORI(
PO BOX 687
ErJrEngBglnc, ItA 90926
DEPANn{Eltr OF TEE TRSASINV
hqfloyer Ideutif lcatlqs ld$tber :
22 -38,1902I
DIN:
1705306780r.013
COntacC Persou:
lJ. 9{AYNB EqrEB II}* 3t{52
Contact felephone l$sberr
(s?71 sae-sso0
Publtc r-?reriEy SEaEug ;
170 (b) (rl (A) (wl)
bear Applieanb:
Our letter dated dIItLY 2002, s9ated yqu rould be exeqrt frorn Federal
l.lcome tax urder secElqtr 501 (cl (31 of the fabexnal Revenue Code, and you tdoulal
be tr€atsad as a puDlJ.c cbatl.ty dluringr au advaBce nilIng pertod.
Baged ou our reoordg and oa EJre iafornEClon 1lou eubnitt€'d, wre are Pleased Eo
cogf,ir^or Ehat 1ou erc excryrt under aectsio! 50L (cl (31 of the Code, EDd ]tou areilassifted ae a public charl,cy under Fhe cod. cectiqu ltetsed i-n tho berdiag of
this leuter.
Ptrbltcarlou 55?, aax*&ceqrt StsaEus for Your Orgraolaatslnn. prowldeg dctalled
lDforrteclon about your righte and respourai"bl.llties as rn exeryE or9anisabion
-you may rsguest a copy'lry'csU,tng cttc tolt-free nuslb€r for forru.
(EOOI S29-35?5. fnfirnoacion Le also asalletile on Grur fnternct tleb SJ.Ee at
www, ire.gov.
If you have general qucatslouo about exeqrt, organlzaELono, please caII our
toll--fsee nurnber ehotJ[ iu tbe headtng betrreein 8:oo a-m- - 6:30 p-n. Eatt.rs
Elme.
Please keeD r-tsia latster iu lnur pensalant record'e'
gLqc€rac,ly ysurs,
#b a
G. l,eEEsr
Eqerpt ftgrtEi"ations
RuIi.ugE a.trd AErreetr€Ets
ietEer 1o5o (DO/.CO)
t
Kittitas County Lodging Tax
Volunteer Match Cider Fest 2020
TasksVolunteer Name
JillScheffer
Stefanie Wickstrom
Thatcher Montgomery
Sarah Maes
Landon Shaffer
Gary Cox & Jerry Scoville
Event Day Volunteers (20
people for 6 hours
average)
Rate* Hours
Board President, Event Planning, Design,
Marketing, Promotions, Budgeting, Tracking,
Purchasing, Ticket, and All Event Tracking and
Reporting
KEEN Board Treasurer - project financial
oversight and management
Event ticket sales management, coordination
and reporting
KEEN Board Member and Cider Fest Master
Fester - all event details and planning
extraordinaire
KEEN Board Member, Volunteer Coordinator
and Security lead
KEEN Board Members at large - project
oversight and financial oversight, event day
assistance
$ 2s.43
S 2s.43
s 2s.43
S 2s.43
s 2s.43
$ zs.+g
220
t32
64
400
220
t20
t20
L276
set up, tear down, pouring, scrip taking and
more 5 2s.43
Total
* lndependent Sector Non.
profit Volunteer Rate
s
Total
5,594.60
3,356.76
L,627.52
5 ro,Ltz.oo
5,594.60
3,051.50
3,051.50
S 32,r4g.GB
$
s
s
s
s
BillingAddress_City
Ellensburg
Ellensburg
Ellensburg
Ellensburg
Eellingham
Penticton B,C.
Yakima
Elma
Sunnyside
Ellensburg
Shelton
Ellensburg
QuincY
Ellensburg
West Sacramento
.. Ellensburg
Ellensburg
Bellingham
Ellensburh
Ellensburg
Ellensburg
Ellensburg
Seattle
Ellensburg
Ellensburg
SPOKANE
Ellensburg
Renton
Olympia
Ellensburg
Ellensburg
Maple Valley
Ellensburg
EillingAddress_State WhereDidYouHearAboutThisEvent2
Washington Word of mouth
Washington Facebook, Word of mouth
Washington Facebook
Washington Word of mouth
Washington Word of mouth
Washington At another event
Washington Facebook
Washington Word of mouth
Washington Other online ad
Washington Facebook, Word of mouth
Washington Word of mouth
Washington Poster, Ellensburg Farmers Market
Washington Facebook
Washington Word of mouth, Facebook
California Facebook
Washington Word of mouth
Washington At another event
Washington From E3 Conference Organizers
Washington Poster
Washington Word of mouth
Washington Facebook, Word of mouth
Washington Other online ad
Washington Web search
Washington Poster
Washington Went previously
Washington Other print ad
Washington Facebook
Washington Word of mouth
Washington Word of mouth
Washington Poster
Washington Word of mouth
Washington Word of mouth
Washington Poster
WillAnyOfYourGroupBePayingForLodging
No
No
No
No
Yes
Yes
No
Yes
Yes
No
Yes
No
No
No
Yes
No
No
No
No
No
No
No
No
No
No
Yes
No
Yes
No
No
No
Yes
No
Spokane
Yakima
Yakima
Richland
Yakima
Ellensburg
Puyallup
Ellensburg
East Wenatchee
Ellensburg
Vancouver
Seattle
KITTITAS
Harrah
Ellensburg
Ellensburg
Ellensburg
Ellensburg
orting
ellensburg
Charlotte
ELLENSBURG
Ellensburg
Ephrata
Ellensburg
cathlamet
Kittitas
Ellensburg
Ellensburg
Ellensburg
Ellensburg
West Richland
GIG HARBOR
ellensburg
Washington
Washington
Washington
Washington
Washington
Washington
Washington
Washington
Washington
Washington
Washington
Washington
Washington
Washington
Washington
Washington
Washington
Washington
Washington
Washington
North Carolina
Washington
Washington
Washington
Washington
Washington
washington
Washington
Washington
Washington
Washington
Washington
Washington
Washington
Word of mouth
Word of mouth
Facebook
KEEN emaillnewsletter
Poster, Facebook, Word of mouth
Poster
KEEN email/newsletter, Facebook
Word of mouth
A Monkey's Uncle
Went last year!
NPR
Word of mouth
Facebook
Friend
Facebook, Word of mouth
Attended last year
Facebook, Word of mouth
Facebook
Word of mouth
KEEN email/newsletter
Word of mouth
Facebook, Word of mouth
Facebook
Facebook
Word of mouth
Word of mouth, Facebook
Word of mouth
Word of mouth
Word of mouth
Word of mouth
KEEN email/newsletter
Word of mouth
At another event
Word of mouth
No
No
No
No
No
No
Yes
No
No
No
Yes
Yes
No
No
No
No
No
NO
Yes
No
Yes
No
No
No
No
Yes
No
No
No
No
No
No
Yes
No
Lacey
Ellensburg
Seattle
South Cle Elum
Elllensburg
Ellensburg
Ellensburg
ELLENSBURG
ellensburg
Ellensburg
Ellensburg
ellensburg
Ellensburg
Ellensburg
Ellensburg
Ellensburg
Richland
Ellensburg
Yakima
Norwalk
Sequoia National Park
Yakima
Ellensburg
Ellensburg
Thorp
Monroe
Ellensburg
OLYMPIA
Kelso
Cathlamet
Cathlamet
Port Richey
Ellensburg
Puyallup
Washington
Washington
Washington
WashinBton
Washington
Washington
Washington
Washington
Washington
Washington
Washington
Washington
Washington
Washington
Washington
Washington
Washington
Washington
Washington
California
California
Washington
Washington
Washington
Washington
Washington
Washington
Washington
Washington
Washington
Washington
Florida
Washington
Washington
E3 Yes
Word of mouth, At another event No
Word of mouth No
Facebook No
Facebook No
Facebook No
Poster No
Word of mouth No
farmer's market booth No
KEEN emaiflnewsletter No
Poster No
Word of mouth No
Facebook No
KEEN email/newsletter No
Facebook, KEEN email/newsletter, Oth( No
KEEN Education Committee No
Word of mouth Yes
At another event No
Facebook No
KEEN email/newsletter No
KEEN email/newsletter No
At another event No
Word of mouth Yes
Word of mouth Yes
Word of mouth No
Facebook No
KEEN email/newsletter No
attended last year No
Word of mouth No
Other online ad Yes
Word of mouth Yes
E3 No
Facebook No
Facebook Yes
Ellensburg
Ellensburg
Ellensburg
SeaTac
Langley
Auburn
Auburn
Ellensburg
Ellensburg
Seattle
Gunnison
Ellensburg
Desert Aire
Kennewick
Ellensburg
Omaha
Ellensburg
Ellensburg
EAST WENATCHEE
Yakima
Auburn
Olympia
Ellensburg
Bellingham
Ellensburg
Olympia
Ellensburg
Winchester
Ellensburg
Ellensburg
Wenatchee
Ellensburg
Ellensburg
Oak Harbor
Washington
Washington
Washington
Washington
Washington
Washington
Washington
Washington
Washington
Washington
Colorado
Washington
Washington
Washington
Washington
Nebraska
Washington
Washington
Washington
Washington
Washington
Washington
Washington
Washington
Washington
washington
Washington
ldaho
Washington
Washington
Washington
Washington
Washington
Washington
Word of mouth No
Word of mouth No
Word of mouth No
Word of mouth No
At another event Yes
Facebook Yes
Facebook, Seth Garrido Yes
Word of mouth No
NPR No
E3 Washington No
E3 Conference No
Word of mouth No
Friends No
Went last year. lthink FB Yes
KEEN email/newsletter No
Word of mouth Yes
Word of mouth No
Facebook No
Facebook Yes
Facebook No
Word of mouth No
Facebook, Word of mouth, Came last y' No
Facebook No
Word of mouth Yes
Word of mouth No
KEEN email/newsletter No
Facebook, Word of mouth, KEEN emailr No
Email..attended last year No
Word of mouth No
Word of mouth No
Bandsintown app Yes
Word of mouth, Facebook No
Facebook No
At another event Yes
Ellensburg
Tukwila
Puyallup
Ellensburg
Renton
Ellensburg
Enumclaw
Olympia
Washington
Washington
Washington
Washington
Washington
Washington
Washington
Washington
Facebook
Word of mouth
Facebook, Email
NPR
Facebook
Word of mouth
Word of mouth
Attended last year!
No
Yes
No
No
Yes
No
No
Yes
Cmlroon
Service Agreement made as of 09 / 23 / 20 between KEEN ("Purchaser") and Chinook Entertainment, LLC ("Producer")
for the terms and conditions herein set forth.
L. Event/Venue: Windfall Cider Fest
Venue Address: 901 E. 7th Ave., Ellensburg, WA 98926
2. Service Agreement: Producer shall provide booking, contracting, advancing and payment to Artist(s) for below
Engagement Date & Times. Producer shall provide booking and coordination of stage, sound, lights and technical
engineers and make payment to those production vendor(s).
3. Engagement Date(s) and Time(s|: October 2nd,2O2L. Music runtime 4:00pm - 10:30pm
4. Compensation: Purchaser shall pay Producer 522,200,00
Stage/Sound/tights Rental s4,400.00
Production Delivery Fee s30o.oo
Talent Fees + Booking S17,500.00
5. Payment Terms: 50% deposit (S11,100.00) due Ju ly tsI, 2021. Balance (S 11,1-00.00) due Day of Event
5. Special Provisions: Purchaser to provide and pay for Artist Rider requirements not outlined in Compensation
above.
Failure to present the Event or lnclement Weather shall not relieve the Purchaser of the obligation to pay
agreed upon compensation herein.
This Agreement and any attachments including but not limited to "Additional Terms and Conditions", and any other
addenda referenced incorporated herein constitute the entire agreement between parties, shall be governed by the State
of Washington law, and may be modified only by signed writing. The persons signing below warrant they have authority
to bind the parties to the terms of this Agreement. The Agreement will not be executed until signed by all parties below.
osl23/2020
Authorized Representative
Fresh Hop Committee
Date Cody Beebe
Chinook Entertainment LLC
PO Box 309, Naches, WA 98937
509.969.5930
TIN:46-2918278
Additional Terms and Conditions
Date
Chinook Entertainment I PO Box 309, Naches, WA 98937
1, Purchaser agrees to furnish and pay for, at its own expense (a) on the date(s) and at the time(s) of the Engagement
above mentioned all that is necessary for the proper presentation of Event, including but not limited to; a suitable,
permitted location, necessary electricians, all licenses (including musical performing rights licenses), security,
special police, ushers, ticket sellers, ticket takers, appropriate and sufficient advertising, (b) all music royalties in
connection with Artists' regulatory company, (c) all sales and amusement taxes,
2. ln the event of sickness or accident to Artist or if a performance is prevented, rendered impossible or infeasible
by any act or regulation of any public authority or bureau, civil tumult, strike, epidemic, interruption in or delay
of transportation services, war conditions, emergencies or any other similar cause beyond the control of Artist, it
is understood and agreed that there shall be no claim for damages by Purchaser and Artist obligations as to such
performance shall be waived. ln the event of such non-performance for any of the reasons stated in this
paragraph, if Artist is ready, willing and able to perforrn, Purchaser shall pay the full compensation hereunder,
otherwise, the monies (if any) advanced to Artist shall be returned on a pro-rata basis.
3, lnclement weather rendering performance impossible, infeasible or unsafe shall not be deemed a force majeure
event and payment of the agreed upon compensation shall be made not-withstanding. lf Purchaser and Artist
disagree as to whether rendition of performance(s) is impossible, not feasible or unsafe because of inclement
weather, Artist's determination as to performance shall prevail.
4, ln the event Purchaser refuses or neglects to provide any of the items or to perform any of the items or any of its
obligations herein stated, and/or fails to make any of the payments as provided herein, Producer shall have the
right to refuse to perform this contract, and to refuse performance by Artist. Producer shall retain any amounts
therefore paid and Purchaser shall remain liable for the agreed upon Compensation herein set forth.
5, The entertainment presentation shall be billed and marketed in such order, form, size and prominence as directed
by Producer on all advertising and publicity issued by or under the control of the Purchaser. Artist's name or
likeness may not be used as endorsement or indication of use of any product or service nor in connection with
any corporate sponsorship or tie-up or merchandising without Artist's prior written consent.
6. Purchaser shall not itself nor shall it permit others to record, broadcast, televise, photograph, or otherwise
reproduce the visual and/or audio performances hereunder, or any part thereof without expressed written
perm ission from the Artist's representatives.
7. Artist shall have the exclusive right to sell souvenir programs, ballet books, photographs, records and any and all
types of merchandise including but not limited to articles of clothing, posters, stickers, etc. on the premises of the
Event/Venue of performance without any participation in the proceeds by the Purchaser.
8. Unless stipulated to the contrary in writing, Purchaser agrees the Artist may cancel the engagement hereunder
without liability by giving the Purchaser notice of at least sixty (50) days prior to the commencement date of the
engagement hereunder. ln the event of cancellation by Artist as set forth in this paragraph, Producer shall make
its best efforts to contract a comparable substitute and Purchaser shall not hold Producer liable, apply penalty or
fees or withhold Compensation.
9. Artist shall have exclusive control over the production, presentation and performance of the engagement
hereunder. Artist shall have the sole right, as Artist may see fit, to designate and change at any time the performing
personnel. Purchaser agrees (a) to comply promptly with Artist's directions as to stage settings for the
performance(s) hereunder, (b) that no performers other than those furnished by the Artist hereunder will appear
on or in connection with the engagement without expressed written permission from the Artist's representative.
10. Nothing in this agreement shall require the commission of any act contrary to law or to any rules or regulation of
any union, guild or similar body having jurisdiction over the services and personnel to be furnished by Artist or
Purchaser hereunder. lf there is any conflict between any provision of this agreement and any law, rule or
regulation shall prevail and this agreement curtails, modified or limited only to the extent necessary to eliminate
such conflict. Purchaser agrees to comply with all regulations and requirernents of any union(s) that may have
jurisdiction over any of the said materials, facilities, and personnel to be furnished by Purchaser.
Chinook Entertainment I PO Box 309, Naches, WA 98937
Crut'toor
11. Purchaser hereby warrants and represents that Purchaser has and will maintain in full force and affect, a general
liability insurance policy with a reputable insurance company, licensed to do business in the State of Washington.
Said policy must provide coverage in an amount of no less than $tM per occurrence for property damage and/or
bodily injury. A certificate of insurance related to the coverage listed above shall be furnished by Purchaser upon
request.
12. Purchaser hereby indemnifies and holds Chinook Entertain'ment as well as their respective agents,
representatives, principals, employees, officers and directors, harmless from and against any loss, damage or
expense, including reasonable attorney's fees, incurred or suffered by or threatened against Chinook
Entertainment, LLC or any of the foregoing in connection with or as a result of any claim for personal injury or
property damage or othenrvise brought by or on behalf of any third party person, firm or corporation as a result
of or in connection with the engagement, which claims does not result from the active and willful negligence of
the Artist.
13. Chinook Entertainment, LLC acts herein only as agent for Artist and assumes no liability for any act of commission
or omission on the part of either Artist or Purchaser. ln furtherance therefore and for the benefit of Chinook
Entertainment, LLC, it is agreed that neither Purchaser nor Artist will name Chinook Entertainment, LLC as party
in any civil action or suit arising out of, in connection with, or related to any act(s) of commission or omission of
Purchaser, Artist or Chinook Entertainment, LLC,
14. This Agreement (a) cannot be assigned or transferred without the written consent of Producer, (b) contains the
sole and complete understanding of the Parties hereto and (c) may not be amended, supplemented, varied, or
discharged, except by an instrument in writing signed by both parties. The person executing this Agreement on
Purchaser's behalf warrants his/her authority to do so, and such person hereby assumes liability for the payment
of said Compensation in full, Signatures of the Parties, either electronic or transmitted by facsimile or e-mail, shall
be deemed to be their original signatures for all purposes,
Chinook Entertainment I PO Box 309, Naches, WA 98937
WindFall Ciderfest and Roots Music
Guest Survey - 91 total returned
Bought Ticket
Online Pre-Sale
Farmers Market
Give aways
At Gate
Total
How did you hear about Cider Fest
NPR
Other Radio
Print Publication
Facebook
Friend
Chinook Fest
Poster
Flyer
Newspaper
E3 Conference
296
16
24
110
446
2
3
7
27
4L
Total Sales - 445
I Online Pre-Sale . Farmers Market t Give awdys tAt Gate
How Did You Hear About Ciderfest?
8
T
2
9
E3 Conference
Newspa per
Flyer
Poster
chlnook Fe5t
lriend
Facebook
-
PrintPublication
-
othet Radio
-NPR I
o 10 l5 zo 25 30 35 40 45
Exhibit "8"
Guidelines and Requirements for
Expenditure Reimbursements from Lodging Tax
Section 1. Brandins
Contractors who have been approved to utilize grant awards for advertising expenditures must
incorporate Kittitas County and the appropriate City of Cle Elum, Ellensburg, or Roslyn tourism
information as follows:
A. Websites and Social Media Sites must include the County's and appropriate City's tourism
website logo with an operational link to the site(s). The logo must be displayed on the
contractor's home page, it must be sized no smaller than% inch in height, and must be
surrounded by appropriate white space to allow easy recognition and legibility. Contractors
shall not change the logo(s) in color or appearance.
B. Print Advertisine qnd-Online Displav Advertisine of all types ( including but not limited to
newspaper, periodicals, flyers, posters, billboards, direct mail, e-newsletters, third-party
websites, streaming displays, etc.) must include the County's and appropriate City's tourism
website logo. The logo must be sized no smaller than1% inch in height, and must be surrounded
by appropriate white space to allow easy recognition and legibility. Contractors shall not change
the logo(s) in color or appearance.
C. Video Advertisine of all types (including but not limited to television, online, electronic kiosks,
motion billboards, etc.) must include the County's and appropriate City's tourism website logo.
The logo must be sized no smaller than% inch in height, and must be surrounded by appropriate
white space to allow easy recognition and legibility. Contractors shall not change the logo(s) in
color or appearance.
All logos and website information may be obtained by contacting the Director of Tourism, Kittitas
County Chamber of Commerce.
Section 2. Advertisins Reimbursements
Contractors seeking reimbursement from Lodging Tax Funds for advertising expenditures must adhere
to the following guidelines and requirements for each type of advertising media utilized.
A. Print Advertising:
L. Print advertising placed with any media provider which operates exclusively outside of
Kittitas County may be reimbursed a|700% of the cost, including any production costs. To
operate exclusively outside of Kittitas County, the provider must not be physically located in
the County and/or not distribute any media within the County.
2. Print advertising placed with any media provider which operates inside Kittitas County may
be reimbursed as follows:
a, For date-specific events, advertising the day of the event and up to L0 days prior to
the event may be reimbursed atLOO% of the cost, including any production costs.
b. For seasonal or year-round events, or for date-specific events outside of the time-
frame in Section 2 A, (2)(a) above, advertising reimbursement requests must include a
statement from the media provider specifying the percentage distribution to areas
outside of Kittitas County. Reimbursements will be allowed for the amount distributed
outside of Kittitas County, including any production costs.
B. Television Advertisins:
1,. Television advertising placed with any media provider outside the Yakima/Kittitas DMA will
be reimbursed at 100% of the cost, including any production cost.
2. Television advertising placed with any media provider inside the Yakima /Kittitas DMA will
be reimbursed as follows:
a. For date-specific events, advertising the day of the event and up to 7 days prior to
the event may be reimbursed attOO% of the cost, including any production costs.
b. For seasonal or year-round events, or for date-specific events outside of the time-
frame in Section 2 8,2(al above, advertising may be reimbursed at the rate of 70% of
the total cost, including any production costs.
I, Online Advertisine:
1. Online advertising and promotion may be reimbursed at 100% of the cost, including any
production cost.
2. Streamed media (radio, television, other) requests for reimbursement must include a
statement from the media provider specifuing the percentage of recipients which are
outside of Kittitas County. Reimbursements will be allowed for the percentage distributed
outside of Kittitas County, including any production costs.
D. Direct Mail:
1. Direct mail advertising may be reimbursed at 100% of the cost, including any production
cost, for each item mailed or shipped to a destination outside of Kittitas County. ln order to
receive reimbursement, a list of the addresses and a signed statement from the contractor
that the list is accurate, or other proof of delivery, must be provided along with other
required documentation.
E. Flvers/Posters:
L. Flyers or posters which are placed outside of Kittitas County may be reimbursed at 100% of
the cost, including any production cost. ln order to receive reimbursement, a list of the
locations where flyers or posters were posted outside of Kittitas County, a signed statement
from the contractor that the list is accurate and a copy of the poster/flyer must be provided
along with other required documentation.
2. Banners which are placed inside of Kittitas County may be reimbursed at L}O% of the cost,
including any production costs. ln order to receive reimbursement, the banner cannot list a
specified date or location. Request can only be made one time.
3. Signage (site layout use only) which are placed inside of the venue/facility of the event may
be reimbursed at 100% of the cost, including any production costs. ln order to receive
reimbursement, the signage cannot list specified date or location. Request can only be
made one time. (i.e. ADA Parking /Parking, Loading Zone, Evacuation Route, Bathrooms, and
Stage locations)
F. Radio Advertisirtg
1. Radio advertising placed with any media provider located outside of Kittitas County may be
reimbursed atlO0% of the cost, including any production cost.
2. Radio advertising placed with any media provider located inside of Kittitas County may be
reimbursed as follows:
a. For date-specific events, advertising the day of the event and up to 7 days prior to
the event may be reimbursed at loa% of the cost, including any production cost.
b. For seasonal or year-round events, or for date-specific events outside of the time-
frame in Section 2F,Z(al above, advertising may be reimbursed atthe rate of 3O%of
the total cost, including any production costs.
G. Ooeration Reimbursement:
1. Operation costs may be reimbursed 7OO% of the paid invoice cost. ln order to receive
reimbursement operations invoice must an approved cost from the Consolidated Lodging
Tax committee members list. lnvoice provided must include notation of payment with proof
of payment.
2. Mileage reimbursements that are outside of 50 miles of Kittitas County may be reimbursed
at tOO% of cost. ln order to receive reimbursement, a signed statement from the receiver
along with other required documentation. Mileage reimbursement subject to IRS mileage
reimbursement rates which may change annually.
3. ltems not eligible for reimbursement:
a. Salaries of employees
b. Capitol purchases- any item with 3+ years life and over SS,OOO.c. Licenses, permits, insurance, or credit card fees